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Home My WebLink AboutRes2022-053 Fire Dept VFA Grant1 1 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASIKA, ACCEPTING AND APPROPRIATING THE 2022 VOLUNTEER FIRE ASSISTANCE (VFA) GRANT IN THE AMOUNT OF $4,765.80 AND AUTHORIZING THE MATCHING FUNDS OF $530.20 WHEREAS, the Seward Fire Department applied for, and was awarded, a 2022 Volunteer Fire Assistance (VFA) Grant from the Alaska Department of Natural Resources (DNR) in the amount of $4,765.80; and WHEREAS, the City of Seward is required to provide a minimum of 10% cash match as a condition of the grant. Funding of $530.20 has been identified as the proposed match amount within the current Fire Department Volunteer 2022 budget; and WHEREAS, the grant must be used for purchasing equipment identified in the grant application. The equipment requested was 2 Ultra Jet 15/16 Tip Fire Hose Nozzles, and 6 Blitz 1" Straight Tip Nozzles with a project total of $5,296.00; and WHEREAS, these purchases will continue providing our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment requirements as identified in our mutual aid agreement with the Alaska Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The 2022 Volunteer Fire Assistance Grant award in the amount of $4,765.80 is hereby accepted to grant revenue account no. 01000-1221-4251-0022 and appropriated to small tools & equipment expense account no. 01000-1221-7217-0022. Matching funds of $530.20 are included in the 2022 budget under small tools & equipment expense account no. 01000-1221- 7217-0022. Section 2. This grant will be used for purchasing equipment identified in the grant application. The requested is 2 Ultra Jet 15/15 tip fire hose nozzles, and 6 Blitz 1" straight tip nozzles with a project total of $5,296. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of April, 2022. CITY OF SEWARD, ALASKA RESOLUTION 2022-053 Christy Ter , Mayo AYES: Calhoon, Casagranda, DeMoss, Osenga, Wells, McC1 NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J. allou City Clerk J City Council Agenda Statement Meeting Date: April 11, 2022 To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2022-0XX: Accepting and Appropriating the 2022 Volunteer Fire Assistance Grant (VFA) In the Amount of $4,765.80 And Authorizing the Matching Funds of $530.20 Background and justification: The Seward Fire Department applied for and has been awarded a 2022 Volunteer Fire Assistance (VFA) grant from the Department of Natural Resources in the amount of $4,765.80. The City is required to provide a minimum of 10% cash match as a condition of the grant. Funding of $530.20 has been identified as the proposed match amount within the current Fire Department Volunteer 2022 budget. The total project value is $5,296. The grant funds must be used for purchasing equipment identified in the grant application. This year, items requested are; 2 ULTRAJET 15/16 Tip Fire Hose Nozzles, and 6 Blitz 1" Straight Tip Nozzles. These purchases will continue to provide our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment needs identified in our mutual aid agreement with the Department of Natural Resources. With the high cost of firefighting equipment, the Seward Fire Department continues to seek grant funding. Applications for the US Forest Service grants are available annually, pending legislative approval. The City of Seward is fortunate to have these grants to help the rural fire departments and intend to apply whenever they are available. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Volume 1-page 14 Plan: Strategic Plan: Page 19 Other: 2022 Budget Certification of Funds Total amount of funds listed in this legislation: $ 5,296.00 Th s legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X X $ 4,765.80 (VFA Grant) $ 530.20 (Matching Funds) $ Funds are (✓): Budgeted Line item(s): 01000-1221-7217-0022 (matching funds) Not budgeted 01000-1221-4251-0022 (VFA Grant) Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General Boat Harbor Motor Pool Unassigned Fund Balance*: SMIC Parking Other Electric Water $ 4,691,213.30 Wastewater Healthcare Available Unrestricted Cash Balance*: $ 9,337,190.52 Attorney Review✓ x Yes Not applicable Finance Signature: *Unaudited numbers period ending 3/30/22 Administration Recommendation x Adopt Resolution Other: It{L S AIE ALASKA March 15, 2022 Dear Volunteer Fire Department: De p rtme Natural ..€sours Division of Forestry 550 West 7th Avenue. Suite 1450 Anchorage, AK 9'9501-3561 Main: 907.269-8463 Fax: 907-269-8931 Thank you for applying for the 2022 Volunteer Fire Assistance (VFA) grants. Forty (40) volunteer fire departments applied for a VFA grant requesting a total of $188,493 in assistance. All forty (40) VFDs will receive some level of funding. A total of $186,091 was awarded. This letter is the official notification. The enclosed spreadsheet lists all applicants and amount requested/amount awarded. If a fire department was awarded a grant, the amount awarded will be listed in the column titled "Amount Awarded". If a VFD did not receive any funding or will be receiving a partial award, please contact your respective DOF Fire Management Officer with any questions you may have. Checks will be distributed electronically by association with the VFD's SOA vendor number and the SOA electronic payment agreement. Electronic disbursements are expected by May 2022. To be eligible for a 2023 VFA grant, compliance documentation, such as copies of receipts for 2022 grant expenditures, must be submitted to your nearest Forestry office at the time of, or prior to, submitting a 2022 application. Volunteer Fire Assistance is an award of Federal Financial Assistance with funding from the USDA Forest Service. Prime and sub -recipients to this award are subject to OMB guidance in sub -parts A through F of 2 CFR Part 200 as adapted and supplemented by the USDA in 2 CFR Part 400. Adaption by USDS of the OMB guidance in 2 CFR 400 gives regulatory effect to OMB guidance in 2 CFR 200 where full text may be found. • The brochure, Complying with Civil Rights, FS-850, can be found at: www.fs.usda.govlinternetlfse_documents/fseprd526908.pdf The OMB Circulars are available on the Internet at www.ecfr.gov. If an application was not fully successful do not be discouraged and continue to apply every year by submitting a completed online application package by the deadline. Sincerely, Sarah Saarloos, Fire Staff Officer 2022 VFA Grant Awards Fire Department Amount Requested Amount Awarded Division ofForestry Office Delta Junction VFD $4.454.58 $4^454,59 Delta Area Office Rural Do|tanaVFD $5.000.00 $5.000.00 Delta Area Office Chena'Qo|dxtraomFire &Rescue $5.000.00 $6,000.08 Fairbanks Area Office City afAnderson $5.000.00 $5.000.00 Fairbanks Area Office yWcKin|eyVFD $4.590.80 $4,599.00 Fairbanks Area Office North Pole FD $5`000.00 35'000.00 Fairbanks Area Office North Star VFD $4,431.60 $4.431.60 Fairbanks Area Office Ga|chaFire &Rescue $4.397.90 $4^297.50 Fairbanks Area Office 8tmemaArea VFD $5,000.00 %5.000.00 Fairbanks Area Office Tri-ValleyVFD $4.970.00 $4.976.00 Fairbanks Area Office Bear Creek FirelEN1SDepartment $4,37076 $4'370.70 Kenai Kodiak Area Office Central Emergency Services $4,208.57 $4.309.57 Kenai Kodiak Area Office Cooper Landing VFO $4.068.00 $4.088.00 Kenai Kodiak Area Office HomorVFD $4.717.80 $4.717.88 Kenai Kodiak Area Office KoohennakEmorg Services $4.981.50 $4.981.50 Kenai Kodiak Area Office KonaiFD $4.864.50 $4.864.50 Kenai Kodiak Area Office Lowell Point VFD $5.000.00 $5.000.00 Kenai Kodiak Area Office NikiakiFD $4.40840 $4.400.40 Kenai Kodiak Area Office SewandFD $4.765.80 $4,785.80 Kenai Kodiak Area Office Western Emergency SehvcooArea S5'000.00 $5,008m Kenai Kodiak Area Office VVomansBay VFD $4,170.05 $4.170.95 Kenai Kodiak Area Office Caswell Lakes F8A#135 $4.999.90 $4,999.99 Mat GuArea Chioka|oon Fire Service, Inc. $4.085.00 84.895.08 Mat SuArea G|nd=opdVu|. Fire & Rescue, Inc.$4'755.98 $4.755.98 Mat SuArea Houston FD $4,815.00 $4.815.00 Mat 8uArea Mat -Su Borough -West Lakes F8A $3.91077 $3.910.77 Mat QuArea Palmer Fire and Rescue $5.000.00 $5.000.00 Mat SuArea To|kaeknoVFID $5.000.00 $5.000.00 Mat Su Area yVi||owVFD $4.080,99 $4.099.90 Mat Su Area GuatavueVFD $4.778.44 $3.848.14 Southeast Alaska &otohikmnInternational Airport FQ $5.000.00 $5.000`00 Southeast Alaska GitkoFD &3.384.00 $3,384.00 Southeast Alaska Thorne Bay VFD $4.547.25 $4.547.25 Southeast Alaska Yakutat VFD $4,905.65 $4,905.65 Southeast Alaska TokVFO $4,066.64 $2.498.59 TokArea Offioe G`W``<�z� m on�y��_��uu^��,o��/� S5.000.00 iver --- m I ez-C2pperRiver Area Office G|emnRioh Fire Rescue $5,000.00 _KennicoUUMuCgLilhy-YFD -_-_ !<ennyLake \/FID Vo|dnzFO �4/B730D$4,973.00 S4.74300 $4.743.00|Va¢ez^CoT.�Per _ ��g9.80 �4.40A�y9 Valdez -Co pt,[J3ie�_Area Office River Area _ ya)dez-CoPoerRivarAreaOffice ,3RAW0TQTAL $188^493.67 PROJECT DETAIL INFORMATION 10% MINIMUM MATCH REQUIREMENT NOTE: If awarded a grant, disbursement will be only for items that are listed below. Refer to the manual for instructions on how to get prior approval to make changes to this list of items. There are three types of expenses, on wildland or structural fires, that can be funded under VFA. It should be clear from your description that the item clearly fits within one of these categories: • Organizational Improvements — legal and administration fees, elections, advertising, etc. associated with forming a district, annexing an area to an existing district, or improving the administration of a newly formed district. • Equipment, ToolslSupplies, or Safety Improvements — refer to the instruction manual for description of allowable items • Training — both Wildland or Structural Wildland is the priority but structural items can be requested. If in -kind for match is used, list the type (hours attending training, donated time, meeting facility used for training, etc.) on one of the lines of the chart. If you have any questions regarding if certain activities are eligible as in -kind match, contact your local FMO or Fire Staff Officer prior to the application deadline. MAXIMUM FUNDING AWARD IS $5,000 Please indicate below if this item is to be used for Wildland (Wild), Structural (Struc), or Both. Please list items in order of priority. Wild Struc Both ITEM DESCRIPTIONMATCH & COST PER ITEM QUANTITY TOTAL COST TYPE (Cash or In -kind) MATCHING SHARE AMOUNT (10% minimum) DOF USE ONLY APPROVED ❑ ULTRAJET 1.5 NH 15116 TIP wlPG Cost Per Item: 1,112.00 2 2,224.00 Cash 223.00 a ❑ ❑ Blitz TIP 1.5 NH Shutoff with 1" TIP and PG Cost Per Item: 512.00 6 3,072.00 Cash 307.20 0 • ■ ■ • • ■ ❑ ❑ ❑ ❑ ❑ 0 • ❑ ❑ • 111 ■ TOTALS 8 5,296.00 530.20 Grant Funding Requested (Total cost minus 10% fire department match share) $ 4,765.80 2022 VFA Grant Application 2