HomeMy WebLinkAboutRes2022-059 Purchase Electric Foreman Truck Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2022-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANGER TO PURCHASE A 2022
CHEVROLET SILVERADO 2500 CREW CAB FROM CHEVROLET OF
SOUTH ANCHORAGE TO REPLACE THE TRUCK OF THE ELECTRIC
LINE FOREMAN, USING THE STATE PROCUREMENT PROCESS IN
THE NOT-TO-EXCEED AMOUNT OF $65,899 AND APPROPRIATING
FUNDS
WHEREAS, the Electric Department needs a new truck for the electric line foreman to
replace Vehicle#504,a 2011 Chevrolet Silverado that is incurring significant repair costs,making
replacement necessary and more cost-efficient; and
WHEREAS, this vehicle is essential to the day-to-day operations of the electric
department and serves as the primary service vehicle for the line foreman; and
WHEREAS, the Electric Department followed the State of Alaska's competitive
procurement process in selecting the vendor,Chevrolet of South Anchorage, for the purchase; and
WHEREAS,sole-source purchasing of a new vehicle is allowed under Seward City Code
Section 6.10.120.A, to supplies, materials, equipment, or contractual services which can only be
furnished by a single dealer or which have a uniform published price; and
WHEREAS, the Electric Department annually contributes funds to the Motor Pool Fund
for the eventual replacement of department vehicles.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section I. The City Manager is hereby authorized to purchase in the not-to-exceed amount
of$65,899 a 2022 Chevrolet Silverado 2500 Crew Cab from Chevrolet of South Anchorage,with
funding from the Motor Pool Fund reserves.
Section 2. Funding is hereby appropriated in the FY 22 budget from the Motor Pool Fund
reserves account 03000-0000-3400 to capital equipment account no. 03000-3000-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 25th
day of April, 2022.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-059
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A2244/Alir"---
risty Terry, ► ayo
AYES: DeMoss, Wells, McClure, Calhoon, Osenga, Terry
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
Brenda J. allou MC
City Clerk
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City Council Agenda Statement
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Meeting Date: April 25, 2022 �
To: City Council
Through: Janette Bower, City Manager --
From: Rob Montgomery, General Manager - Electric
Agenda Item: Resolution 2022-059: Authorizing The City Manager To Purchase a 2022
Chevrolet Silverado, 2500 Crew Cab From Chevrolet of South Anchorage To
Replace An Electric Foreman Truck Using The State Of Alaska Procurement
Process For Competitive Bidding In The Amount Not To Exceed $65,899 and
Appropriating Funds
Background and justification:
The Electric Department is seeking to replace vehicle #504, a 2011 Chevrolet Silverado 3500. The
replacement plan for Electric Department vehicles is based on age and wear.The foreman's current
truck is 11 years old and has been in the shop for repairs multiple times in recent years, resulting in
increasing repair costs. The engine is also beginning to make a consistent noise that shop personnel
have been unable to eliminate.
As a replacement for the existing truck, the Electric Department has selected a 2022 Chevrolet
Silverado, 2500 Crew Cab from Chevrolet of South Anchorage, using the State procurement
process. The estimate provided for the new truck is $65,899.
Sole sourcing purchasing of a new vehicle is allowed under Seward City Code section 6.10.120.A.To
supplies, materials, equipment, or contractual services which can only be furnished by a single
dealer or which have a uniform published price. This vehicle was included in the 2022 budget.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and
Plan: encourage future development."
Strategic Plan: Reduce Energy Costs—Expand customer base within the Seward Electric utility area
Other:
Certification of Funds
The total amount of funds listed in this $ $65,899.00
legislation:
This legislation (✓):
Creates revenue in the amount of: $
X Creates expenditure in amount of: $ $65,899.00
Creates savings in the amount of: $
Has no fiscal impact
Funds are (✓):
X Budgeted Line item(s): Motor Pool Account 03000-3000-8103
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
x Motor Pool Other
Unassigned Fund Balance*: $ $4,456,251.97 *unaudited numbers
Available Unrestricted Cash Balance*: $ $3,073,859.95
Finance Signature: ,,. Qyn.
Attorney Review,/ Administration Recommendation
RYes X Adopt Resolution
X Not applicable Other: