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Home My WebLink About05162022 Historic Preservation Special Meeting - MapsHistoric Preservation Commission Agenda Packet Special Meeting Monday, May 16, 2022 Council Chambers, City Hall 3: 30 p.m. SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Meeting of the Historic Preservation Commission on Monday, May 16, 2022 at 3:30 p.m. for the purpose of: Resolution 2022-004, A Resolution Of The Historic Preservation Commission Of The City Of Seward, Alaska, For The Purpose Of Expending The Remaining CLG 2021-20005 Donor Funds Of $7,200 For The Purchase Of Additional Seward Historic Walking Tour Maps. The Special Meeting will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. All public is invited to attend. The Historic Preservation Commission scheduled this special meeting during their regular meeting on May 12, 2022. Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) dLAS1Fp SPECIAL MEETING NOTICE Historic Preservation Commission Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Meeting of the Historic Preservation Commission on Monday, May 16, 2022 at 3:30 p.m. for the purpose of: Resolution 2022-004, A Resolution Of The Historic Preservation Commission Of The City Of Seward, Alaska, For The Purpose Of Expending The Remaining CLG 2021-20005 Donor Funds Of $7,200 For The Purchase Of Additional Seward Historic Walking Tour Maps. The Special Meeting will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. All public is invited to attend. POSTED: Friday, May 13, 2022 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION SPECIAL MEETING AGENDA Mav 16. 2022 Cheryl Seese Chair Term Expires May, 2022 Sue Ward Vice Chair Term Expires May, 2023 Tanguy Libbrecht Commissioner Term Expires May, 2023 Mary Ann Benoit Commissioner Term Expires May, 2024 Dona Walker Commissioner Term Expires May, 2024 Art LeMaster Commissioner Term Expires May, 2023 Vacant Commissioner Term Expires May, 2022 Stephen Sowell Assistant City Manager Bailey Sayler Library Museum Director Brenda Ballou City Clerk 0 3:30 p.m. Council Chambers 1. CALL TO ORDER 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a commission member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. NEW BUSINESS A. Resolutions * 1. Resolution 2022-004, A Resolution Of The Historic Preservation Commission Of The City Of Seward, Alaska, For The Purpose Of Expending The Remaining CLG 2021-20005 Donor Funds Of $7,200 For The Purchase Of Additional Seward Historic Walking Tour Maps. 7. CITIZEN COMMENTS 8. COMMISSION AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS 9. ADJOURNMENT City of Seward, Alaska Historic Preservation Commission Special Meeting Agenda May 16, 2022 Page I Sponsored by: Chair Seese CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2022-004 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, FOR THE PURPOSE OF EXPENDING THE REMAINING CLG 2021-20005 DONOR FUNDS OF $7,200.00 FOR THE PURCHASE OF ADDITIONAL SEWARD HISTORIC WALKING TOUR MAPS WHEREAS, on May 9, 2022, the City Council approved Resolution 2022-061 which authorized the Historic Preservation Commission to retain $7,200 in public donations for the purchase of additional Walking Tour maps; and WHEREAS, the commission worked with Corvis Designs to purchase walking tour maps in 2021; and WHEREAS, Corvis Designs will reprint 72,000 additional maps for a total of $7,200. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that: Section 1. The Historic Preservation Commission hereby approves the purchase of 72,000 Seward Historic Walking Tour Maps in the amount of the $7,200 from Corvis Designs. Section 2. Funding for this purchase is hereby appropriated from the General Fund— Seward Historical Tour account number 30016-0000-4553. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Historic Preservation Commission of the City of Seward, Alaska, this 16'h day of May, 2022. THE CITY OF SEWARD, ALASKA Cheryl Seese, Chair AYES: NOES: ABSENT: ABSTAIN: SUM" BUORW Plillift (FVWA04M 322 LwIfimweedLana km--haragil AK 9;Ml US '11 13022,63V14 www sar0cap6i ol ;alm IIIs, "t II II nate ADDW.M oily lull su"Malrd 41-1, Ad min SirmaI 0,ily Ftd BuAd�rq SQA,Afd� AX 99664 WnMATE* ION DATE 01YR7202.2 rN EAAF l 109J, IV W PufMCA KAD AFTIARM KMK'Y'0i.11 WceT ,,, )'), """ V I , Al SewardHs1orzVVLM,r Inuirlwap R SO 4, 24 h1wh4le barlT k4fad Ofll-ftprw"l Pnl 9= Sponsored by: Bower CITY OF SE WARTS, ALAS LIN RESO1,UTION 2022-061 A RESOLUTION OF THE CITY COUNCIL CIF' THE CITY OF SEWARD, ALASKA, AuTHORtZING AND, APPROPRIATINGS $7,200 IN PRIVATE DONATIONS FOR THE PURPOSE OF PURCHASING ADDITIONAL WALKINGTOUR MAPS WHEREAS, SHPC and staff submitted. ail HPF-CLG Grant application on January 27, 2020, to create physical public educational signage for a Seward historical tour (Resolution 2020- 079); and WHEREAS, the HPF-C'I-G Grant #20005 project was approved aii(,,l the grant agreement was received by the City Staff'on July 17, 2020, frOrn the State Historic Preservation office 2020; and WHEREAS, the City Manager was authorized on September 14, 2020, to accept and a ppropriate grant funds, to pay vendors for services rendered to fulfill the FY2020 HPF-C'LG Grant #20005: Seward Historical Tour: Public Education Signage Project 2,020; and WHEREAS, the Seward Historic Preservation (.7ornmission anticipated a need for additional funding to pay for signs and maps, and WHEREAS, in June 2021, Seward I listoric Preservation Cornmission solicited private donations from Seward citizens; and WHEREAS, $7,200 in private donations were received; and WHEREAS, Seward City Code 2,30.410 does net authorize the Historic Preservation Commission to expend or commit City Funds without first obtaining approval by and any necessary al.)propriations from City Council; and WHEREAS, City staff'recornmended the I listoric Preservation Commission vote to either return these funds. with a letter to donors explaining why the donation was being returned, or draft a resolution to the City Council requesting the Council allow the commission to keep and use the flunds; and WHEREAS, the Seward Historic Preservation Cornrnission passed HP' resolution 2022- 003; requesting City Council Authorization to retain and appropriate private donations to C.I. Grant #20005 Seward Historical Tour: Public education signage ft')r tile purl)ose of purchasing additional walking tour maps, and appropriating funds; and WHEREAS, during the April 25, 2022 City Council meeting; City Council provided direction to City Administration to bring forward a resolution to accept and appropriate the private CITY OF SEWARD, ALAS RESOLUTION 2022-061 donations for the purpose of purchasing additional walking tour maps. NOW, THERE FORE, BE ITRESOLVED BYTHE CITY COUNCILOFTHE CITY OF SEWARD, ALASKA that: Section I. The Seward City to authorizes the retention the pub] ic donations received in June 2021 in the amount of $7,20O for the purchase of additional Seward's Historic Walking Tour Maps to be placed at the Charnber ofCommerce and local businesses around Seward and beyond. Section 2. Funding in the arnount of'$7,200 is hereby appropriated the General Fund - Seward Historical Tour revenue account number 30016-0000-43 53 . Section 3. This resolution shall take effect irrunediately upon adoption. PASSED AND APPROVED by the City Council, of the City ot'Seward, Alaska, this as day of May, 2022. Uasagrand,'3, DeMOSS, Ualhoon, Uscnga, M c(A tire, Terry NOES: None ABSENT: Wells ABSTAIN: None ATTEST: o MM(r, Brenda J. Ballou City OV (C % I ve I E4, 4 10 0 OF 1108LOW000 Pill ii ZB=: 1 11 1 �L#liw am To:: To: City Council From: Janette Boiwer, Agendaltern: Resolution 2022-061: Accepting and Appropriating $7,200 in Privait-, Donations for the Purpose of Purchasing Additional Walking Tour Maps Badkground and Justcaltion, public educational signage for a Seward Historical Tour (Resolution 2020-079). The H,PF-CLG Grant #20005 project was approved: and the grant agreement was received by the City Staff on July 17, 2020 from the State Historic Preservation office. I ffe-UfTrlanager was autnonzeo, on Sepfefn=-P�,'l 11 1 aiiriv, dgi�pirllprja pay vendors for services rendered to fulfill the FY2020 HPF-CLG Grant #200105: Seward Historical Tour: Public Education Signage Project 2020 (Resolution 202O-Oi79). -H:TeiS,!wcfrL#�ri-,--nfi:tsetv�a4,#,i::rC,#t,i-r(SMtYoas-a,ietmt-c-mtt-,tf,ii-it , �' ifw &r to pay for signs and maps, and in accordance with the grant, and after extensive public meetings, and work sessions outlining its intent to do so, the SHPC sought public doniationsi. In late May through mid -June 2021 $7,200; was raised through Public donations which were received by check, made out to the City of Seward. SHPC then received d�irection from staff that Seward City Code does not authorize SHiPC to solicit donations., City staff recommended that the Historic Preservation Commission vote to either return these funds with a letter to donors expla;ining why the donation was being returned, or draft ail resolution to the City Council requesting that the Council allow the commission to keep and use the funds., -1 citizeAs Rte Vwuis P-Ygecte-6Wi?t t�kei r f lu*is We usetft cre-ze sig -ts a x4 mapsr.- additional Seward Historic Wailking Tour Maps that was part of the goal of the grant. During the April 25, 2022 City Council Regular meeting, Council directed City Administration to bring forward a resolution for the acceptance and appropriation of the $7200 in private donations. This legislation, is consistent with (citation listed): Comprehensive Plan: ------ Strategic Plan: Other: 7 MEN' ff�AjiL I I g7l/ 17 M1111MIMM11=1 Total amouintof funds listed in this legislation: $_7200 This legislation M: x Creates revenue in the amount of: $ 7200 x;;— Creates, expenditure in amount of: $ —T�00 . . ....... Creates a savinigis in the aimouint of —11— Has no fiscall impact Fu ds are ( Budgeted Line item(s): Not budgeted Not applicable Fuii x General SMIC Electric Boat Harbor Parking Water Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance 3/31/22*$ 11 Wastewater Healthcare 49.Oq . .. ...... Finance Signature. [yes, Adopt Resolution --Xl- Not applicable Other: ILI I =1 41IMSE17