HomeMy WebLinkAboutRes2022-072 Harris Sand & Gravel Change Order 11
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Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING CHANGE ORDER 1 IN THE AMOUNT $35,896.72
FOR THE CONSTRUCTION CONTRACT WITH HARRIS SAND &
GRAVEL FOR THE NORTH EAST LAUNCH RAMP RENOVATION
PROJECT, AND APPROPRIATING FUNDS
WHEREAS, in 2019 ADF&G evaluated the North East Launch Ramp and
determined the launch ramp needed replacement; and
WHEREAS, in resolution 2020-042 council approved a cooperative agreement with
ADF&G for the phase II construction and commitment from the city to appropriate the
remaining funds needed to complete the project; and
WHEREAS, in September 2021 Harris Sand & Gravel was the winning bidder for
the North East Launch Ramp replacement project; and
WHEREAS, at the December 6, 2021 City Council meeting council approved Resolution
2021-137 for the construction contract with Harris Sand & Gravel in the amount of $4,439,736.00
to replace the North East Launch Ramp; and
WHEREAS, the bid schedule pay item (2801.0) AC Pavement 2100 tons in 2021 was
$348,000.00; and
WHEREAS, since 2021 the price of fuel and oil has increased sharply; and
WHEREAS, the paving contractor has notified Harris Sand & Gravel of the increase in
materials to complete the paving portion of the project; and
WHEREAS, PND engineers and the city have negotiated with Harris Sand & Gravel on
the price increase for the paving portion of the contract and have settled on agreed upon price of
$35,896.72; and
WHEREAS, with the additional increase of $35,896.72 for paving the new not to exceed
construction cost for the North East Launch Ramp Renovation Project will be $4,475,632.72.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Council hereby approves Change Order 1 for the price increase of
$35,896.72 for paving to the original Harris Sand & Gravel contract with a new not to exceed
contract amount of $4,475,632.72 for the North East Harbor Ramp Renovation project.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-072
Section 2. Funding in the amount of $35,896.72 is herby appropriated from Parking
Fund Reserves account 13000-0000-3710-0000-11422 to the North East Harbor Launch
Ramp Renovation Project Infrastructure account no. 1142-0000-8101.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23'd
day of May, 2022. 4
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
T'E I
A KA
isty Ter , Mayor
Casagranda, DeMoss, Calhoon, Osenga, McClure, Terry
None
Wells
None
1/e-- /4—
Kris Peck
Acting City Clerk
(City Seal)
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City Council Agenda Statement
Meeting Date: May 23, 2022
To: City Council
Through: Janette Bower, City Manager
From: Norm Regis, Harbormaster
Agenda Item: Resolution 2022-072: Approving Change Order 1 in the Amount of
$35,896.72 for the Construction Contract with Harris Sand & Gravel for the
North East Launch Ramp Renovation Project, And Appropriating Funds
Background and justification: The State of Alaska Department of Fish and Game C'ADF&G')
conducted an evaluation of the North East Harbor Launch Ramp in 2019 and recommended that the
launch ramp be replaced. The ramp requires increasing levels of maintenance and while we are
currently able to utilize the ramp, it has become more of a safety issue due to rotting wood,
necessitating replacement.
The City Council approved Resolution 2020-042 a Cooperative Agreement (20-122) between the
City and ADF&G for Phase II construction with a commitment from the City to appropriate the
remaining 25% for this project.
In September 2021, Harris Sand and Gravel was the winning bidder for the NE Launch Ramp
replacement project. On December 6, 2021 in Resolution 2021-137 Council approved a construction
contract with Harris Sand and Gravel in the amount of $4,439,736.00 to replace the North East
Launch Ramp (NELR) their bid item for the upland improvements paving portion is $348,000.00.
Since that time the price of fuel and oil has increased sharply, and the paving contractor has
notified Harris Sand & Gravel of the increase in cost.
Harris Sand & Gravel through the paving contractor is asking for a $65,332.30 increase in this
payment item to be able to pave the NELR parking area. Working with PND engineers and
negotiating with Harris Sand & Gravel we have settled on a $35,896.72 price increase to be able to
finish the paving portion of the NELR parking area. By completing the paving of the NELR parking
area parking will save on future maintenance cost in grading restriping after every rain throughout
the summer taking up valuable labor at a time where finding workers is difficult.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with:
Comprehensive Maintain a thriving port of Seward through harbor improvements,
infrastructure expansion, and implantation of management plans.
Plan:
Strategic Plan:
Other:
Complete the renovation of the Boat Harbor
Certification of Funds
Total amount of funds listed in this legislation: $ $35,896.72
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 13000-0000-3710 to 1142-0000-8101
X
X
$
$ $35,896.72
$
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General
Boat Harbor
Motor Pool
X
SMIC
Parking
Other
Electric
Water
Unassigned Fund Balance*:
Available Unrestricted Cash Balance*:
Attorney Review✓
x
Yes
Not applicable
Wastewater
Healthcare
*unaudited numbers. The
balances do not reflect
$776,101.22 internal loan for the North
$1,042710.73 East Launch Ramp.
Finance Signature:
Administration Recommendation
x
Adopt Resolution
Other:
CITY OF SEWARD
Seward Northeast Harbor Launch Ramp Renovation
No.:
Project No.: 201160
CONTRACT CHANGE ORDER
001 Date: May 5, 2022
Project: Seward Northeast Harbor Launch Ramp Renovations
Contractor: Harris Sand & Gravel, Inc.
Change Originated By: Seward
Contract NTP Date: December 21, 2021
Project Contractor
X
The following describes changes to the project scope, resulting in an adjustment to the contract price:
References: CO-001
Nature of the Change:
Due to economic commodity price increase for costs relating to asphalt cement oil (AC Oil), fuel, and other
consumable materials, the price to perform Asphalt Paving work has increased significantly since the time of bid.
The final negotiated agreed upon Contract Price increase for this work is $35,896.72. Supporting documentation
of paving subcontractor proposal letter and spreadsheet of estimated price increase breakdown prepared by
Engineer used for negotiations is included as an attachemnt to this Change Order 001. The General Contractor,
Harris Sand & Gravel, has proposed no additonal mark up to complete the asphalt paving work.
The changes result in the following adjustment of Contract Price and Contract Time:
Original Contract Sum: $ 4,439,736.00
Previous Additions: $
Previous Deductions: $
Contract Price Prior to the Change Order: $ 4,439,736.00
Net (Increase) (Decrease) Resulting from this Change Order: $ 35,896.72
Net Increase Resulting from All Change Orders: $ 35,896.72
Current Contract Price Including this Change Order: $ 4,475,632.72
Contract Completion Date Prior to this Change Order: June 20, 2022
Net (Increase) (Decrease) Resulting from this Change Order: 0 Calendar Days
Current Contract Completion Date Including this Change Order: June 20, 2022
The above changes are recommended: Nathan Harris, PND Engineers, Inc.
By: /
ENGINEER
Date: 5/5/22
The above changes are approved: Norm Regis, Harbormaster
CITY OF SEWARD
By: Date:
The above changes are accepted: Bill Harris, Harris Sand & Gravel, Inc.
CONTRACTOR
By: Date:
File Code: 201160-001