HomeMy WebLinkAboutRes2022-052 T2 Parking Agreement - FAILED FAILED Sponsored by: Bower
Postponed: April 11, 2022
Postponed: April 25, 2022
CITY OF SEWARD,ALASKA
RESOLUTION 2022-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 3
YEAR SOLE SOURCE AGREEMENT WITH T2 SYSTEMS TO PROVIDE
PARKING ENFORCEMENT&PERMIT MANAGEMENT SOFTWARE IN
AN AMOUNT NOT TO EXCEED $31,297 AND APPROPRIATING FUNDS
WHEREAS, goals of the 2030 City of Seward Comprehensive Plan include supporting
enforcement/compliance of legal parking, storage and use of the public right of way, and enforcing
parking consistently in the downtown and harbor areas; and
WHEREAS, parking compliance and permitting software aids these goals by enabling
efficient and cost-effective parking management, and convenient permit registration; and
WHEREAS, Parks & Recreation has conducted extensive research into enforcement &
permitting software in order to identify a solution that would meet all task requirements and deliver
the best quality and value; and
WHEREAS, a quote was obtained from T2 Systems for Up Safety parking enforcement
&permit management software in the amount of$31,297.00 over 3 years; and
WHEREAS, T2 Systems is the sole source that provides a solution that meets all of the
task requirements for parking management and fully integrates with the City's existing T2 pay
kiosks.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Manager is authorized to enter into a 3-year sole source agreement
with T2 Systems to provide parking enforcement&permit management software.
Section 2. Funding in the amount of$31,297.00 is hereby appropriated from 13000-0000-
3400 Parking Unassigned Fund Account to 13000-2900-7009 Contracted Services.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9 h
day of May, 2022.
CITY OF SEWARD,ALASKA
RESOLUTION 2022-052
THE CITY OF SEWARD, ALASKA
FAILED
Christy Terry,Mayor
AYES: None
NOES: McClure, Casagranda, DeMoss, Calhoon, Osenga, Terry
ABSENT: Wells
ABSTAIN: None
ATTEST:
FAILED
Brenda J. Ballou, MMC
City Clerk
(City Seal)
City Council Agenda Statement
r
Meeting Date: April 11, 2022 �
To: City Council
Through: Janette Bower, City Manager --
From: Tyler Florence, Parks & Recreation Director
Agenda Item: Resolution 2022-052: Authorizing the City Manager To Enter Into A 3 Year
Sole Source Agreement With T2 Systems To Provide Parking Enforcement&
Permit Management Software In An Amount Not To Exceed $31,297.00 And
Appropriating Funds
Background and justification:
Parks & Recreation is tasked with managing public parking lots in the harbor area, including the
North Lot, South Lot, Northeast Launch Lot, Shoreside Lot, South Launch Lot, and the South Harbor
Uplands lot. In furtherance of the 2030 City of Seward Comprehensive Plan goals—supporting
enforcement/compliance of legal parking, storage and use of the public right of way, and enforcing
parking consistently in the downtown and harbor areas—the City has implemented several
solutions, including deploying on-site payment kiosks, mobile payment options, and online permit
registration.
In continuation of the City's effort to improve parking compliance and enforcement, as well as the
permit registration experience, we recommend procuring Up Safety compliance and permitting
software offered by T2. The unique benefits of this solution include full integration across our
parking management system, including pay stations, mobile payment, permitting, and compliance
platforms, which will enable seamless compliance checks and a simplified user experience. Due to
the investment the City has already made in T2 pay kiosks, we recommend sole sourcing the
purchase of Up Safety from T2 because it will fully integrate all our parking management systems.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive 3.4.1 Support enforcement/compliance of legal parking, storage and use of the
Plan: public right of way. Enforce parking consistently in the downtown and harbor
areas.
Strategic Plan: Improve access to and within the City.
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 31,297.00
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 31,297.00
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
x Not budgeted 13000-2900-7009
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor x Parking F1 Wat F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ 1,451,061.61 *Unaudited numbers end of 3/31/22
Available Unrestricted Cash Balance*: $ 1,717,671.12
Finance Signature:
Attorney Review,/ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other:
a
UPSAFETY
a �SYSTEIVIS company
SOFTWARE LICENSE AND SERVICE AGREEMENT
The following terms, including the terms and conditions found in all Exhibits (the "Agreement"), represent the full
understanding of United Public Safety, Inc. ("UPsafety") and the City of Seward - AK ("Client"), the "Parties" and
each individually a "Party"). In exchange for the mutual covenants herein and other good and valuable
consideration, the Parties agree and intend to be bound as follows:
I. General Terms
United Public Safety will provide services (the "Services") and license all software, including all web and mobile
applications and related documentation, (the "Software") necessary for Client to operate a Citation Management
Program ("CMP") which allows Client's parking enforcement officers to issue parking citations and allows Client
to accept payment for parking citations and perform citation adjudication tasks.
Exhibits A - C listed below are incorporated into and made a part of this Agreement and supersedes all prior
written and oral agreements, purchase orders, proposals, representations, understandings, promises,
descriptions or other communications between the Parties regarding the same. If Client submits any order form
with contrary terms or conditions, such order form shall be considered only as confirmation of the order and shall
in no way amend, prevail over, supplement, or supersede any of the provisions of this Agreement or any Exhibit.
In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence
over the exhibits and any inconsistency between the Exhibits will be resolved in their listed order, which include:
• Exhibit A: SaaS Terms and Conditions
• Exhibit B: Agreement to Purchase / Quote
• Exhibit C: Scope of Work
II. Term and Termination
"The Term and Conditions of the Agreement are effective from the date on which UPsafety signs this
Agreement (the "Effective Date") and will remain in effect for THREE (3) years from the date on which the
Software is deployed to Client (the "Go Live Date").On the third anniversary of the Go Live Date, and on each
anniversary date thereafter, this Agreement will automatically renew for a one-year period upon the same terms
and conditions. If either the Client or UPsafety does not wish for any such renewal, a Party must notify the other
party in writing of its intention not to renew no later than sixty (60) days prior to any such anniversary date, in
which case this Agreement shall terminate on such anniversary date.
If handheld and training costs have been paid in full, either Party may terminate this Agreement for convenience
with sixty (60) days'written notice, or terminate for cause with immediate effect in the event that a Party provides
written notice to the other Party of a material breach and the breaching Party fails to cure the breach within
fifteen (15) days after receiving written notice of the breach from the non-breaching Party. In the event this
Agreement is terminated for convenience, the terminating Party will be responsible for providing all services
and/or paying all fees described herein that are incurred before the date of termination. In the event the Provider
terminates this Agreement for cause UPsafety shall not be entitled to receive any further payment under this
Agreement after the termination date set forth in the notice.
III. CityCiteTM Platform Component Terms
UPsafety will provide the service, or services as specified in Exhibit B: Agreement to Purchase in conformance
with the following Terms:
I. Physical Equipment
UPsafety will supply hardware to Client in the models and quantities set forth in the attached Agreement
to Purchase.
All equipment provided by UPsafety under this Agreement will be standard new and unused equipment
of the latest model available. Where any standard part or accessory of such equipment is not described,
it shall be understood that all equipment and accessories that are provided standard with such equipment
shall be furnished.
Client acknowledges that, if the equipment has not been purchased outright by the Client, that the
equipment is the property of UPsafety, and Client agrees to exercise reasonable care of said equipment
while in its possession.
Leased equipment that becomes lost or stolen will be the sole responsibility of the Client, and will be
billed to the Client at current price or price defined in Exhibit B — Agreement to Purchase. If the exact
equipment is not available, UP Safety will provide a similar unit that is compatible with solution at current
price.
II. Data Plans
UPsafety will provide a Data Plan for each device requiring one, allowing unlimited data usage for the
handheld devices covered by these plans, for the pricing laid out in Exhibit B: Agreement to Purchase.
UPsafety expressly disclaims all warranties as to the network's reliability, fitness for a particular purpose
or uptime.
III. Paper and Physical Consumables
Paper, Permits and other Physical Consumables will be provided in the configurations and quantities
identified in the attached Agreement to Purchase. Additional paper can be purchased for the same terms
for up to (1) year from this Agreements Effective Date, after which paper can be purchased at UPsafety's
then current price list.
If Client orders custom printer paper not quoted in the attached Agreement to Purchase, UPsafety will
provide a separate Agreement to Purchase to Client detailing costs.
IV. Public Citation Management Portal
UPsafety will provide an online payment portal and an interactive voice recognition (IVR) system through
which patrons may view, pay and dispute outstanding parking citations, as well as view, purchase and
apply for permits.
V. Automated Notice Generation, Owner Lookups & Collections
UPsafety will prepare all Delinquent Notices and Notice of Violations for outstanding tickets issued to
vehicles bearing State of Alaska plates and Out-of-State plates (to the extent allowed by each State's
DMV) to the last known registered owner(s). State agency approval will also be obtained where
applicable with assistance from the Client. Such notices shall comply with state rules and regulations in
all material respects.
If authorized by Client, citations which remain unpaid may be submitted to the applicable Courts for
escalation, and/or submitted to a collections agency to initiate a further collections process.
VI. Custom Software Development
Upon the request of the Client and the receipt by UPsafety of a signed purchase order, UPsafety may
perform custom software development to customize the CityCite TM, CodeCiteTM or ForCiteTM platforms
to meet the Client's needs. Work will be performed in accordance with an issued Statement of Work
("SOW'), and will be performed in a professional and workmanlike manner in accordance with recognized
industry standards and other specifications as outlined in the project specific SOW. All development is
owned exclusively by UPsafety unless client ownership is explicitly defined in the SOW.
VII. Support & Issue Resolution
Through the life of the Contract, UPsafety will provide online, telephone and e-mail support to Client
during the Term, providing live, direct UPsafety Product Support from 8:00 a.m. to 5 p.m. EST, Monday
through Fridays, excluding holidays. Additionally, Email and Voice Mail will be made available 24/7 and
a reply will be generated by UPsafety initiating the Support call within 1 hour.
UPsafety Product Support will assist Clients in communications relating to, but not limited to:
• Recommendations for optimal use of CMP
• Problems with or questions pertaining to the operation of CMP
• Problems with interfaces between CMP & other systems
• Error messages from CMP
• Printing issues related to CMP Mobile Software
• Questions about CMP customizable reporting tool
VIII. Shipping Costs
Client will be responsible all shipping costs to its facility incurred by UPsafety for the shipment of Paper,
Equipment, Permits and all other physical components required to operate the CMP.
Ix. Out of Scope Services
Additional services requested by the Client that are not described in this Agreement must be submitted
in writing by the Client. UPsafety will prepare a separate statement of work along with a detailed cost
estimate to be approved in writing by the Client prior to the implementation of said changes or additions.
This includes, but is not limited to, requests for additional equipment, installation of additional sessions,
Client requested software modifications and/ or relocation of equipment.
X. Service Level Agreement for Cloud Services
UPsafety will provide the software with uptime of at least ninety-nine point nine percent (99.9%)
calculated over a rolling six-month period ("uptime guarantee"). For any month during which system
uptime drops below the uptime guarantee, UPsafety will provide a billing credit in an amount equal to:
the percentage difference between a) the lowest uptime reached at any point during the month
(calculated on a rolling six-month period) and b)the uptime guarantee multiplied by the total fees payable
to UPsafety for such month. For example, if during a given month the software uptime fell as low as
ninety-five percent (95%) and during that month, the fees payable to UPsafety were one hundred dollars
($100.00), UPsafety would issue a billing credit of four dollars and ninety cents ($4.90). For the purposes
of this agreement, uptime is defined as any period of time during which end users of the software can
use the software to: (1) pay for parking citations and permits, and (2) issue and manage parking citations
and permits minus any scheduled maintenance window and any other maintenance or outage that may
be required.
IV. Merchant Processing Framework
In performing UPsafety's obligations in connection with the maintenance of the Public Citation Management Portal
("PCMP"), UPsafety will serve as the merchant of record for all PCMP transactions and will supply a payment
gateway for all such transactions.
Except for chargeback fees and any other transaction exception fees from UPsafety's merchant bank, UPsafety
will be responsible for all merchant processing costs associated with citation payments made online through the
payment portal provided by UPsafety, including, without limitation, settlement fees, payment gateway fees, and
interchange reimbursement fees. Chargeback fees from UPsafety's merchant bank will be passed through directly
to Client with no markup.
UPsafety will remit all fees and fines to Client, less UPsafety's per transaction fees, refunded transactions and
associated fees, merchant processing fees and chargeback and refund fees as applicable based on the pricing
set forth in Exhibit B: Agreement to Purchase.
V. Fees
Client agrees to the fee schedule outlined within Exhibit B: Agreement to Purchase. Invoices will be submitted on
a monthly basis, payable within thirty (30) days upon receipt.
Fees may increase after the initial term at every term renewal as set forth in the quote as. If not defined in the
quote, renewals may increase by an amount not to exceed the Consumer Price Index ("CPI").
VL Payment
Payment for Software Licensing, Data Plans and CiteGuardPlusTM Warranties are invoiced one (1) year in
advance. Payment for purchased Hardware and CiteGuardTM warranties are due prior to installation. If handheld
and other upfront costs have been amortized over a three-year term, the lump sum payment outlined in the
attached Agreement to Purchase will be invoiced one year in advance.
Payments for any Revenue Share, Owner Lookups, Data Entry, Automated Notices and Call Center Support, as
applicable, are invoiced monthly on an as-used basis conformant to the Agreement to Purchase or other
Appendices.
UPsafety shall keep accurate records of all services performed under this agreement and shall submit such
information to the Client with each invoice. Any payment for goods or services provided under this agreement
shall be made to UPsafety not more than thirty (30) days after receipt of an invoice and acceptance of the goods
or services by the Client.
VII. Signatures
This Software License and Service Agreement ("Agreement") is entered into, as of the Effective Date, between
United Public Safety, Inc. and the Client named below. This Agreement includes and incorporates the terms and
conditions found in this document and the Standard Terms and Conditions found in Exhibit A, and the terms and
conditions found in Exhibits B through C, which are attached hereto and incorporated herein by reference. There
shall be no force or effect to any different terms of any related purchase order or similar form even if signed by
the parties after the date hereof.
SIGNATURE PAGE TO FOLLOW
Agreed and Accepted:
United Public Safety, Inc. City of Seward -AK
By By
Name Name
Title Title
Date Date
SaaS Terms and Conditions
These United Public Safety Terms and Conditions are related to and deemed incorporated into the CONTRACT
aforementioned between United Public Safety, Inc., a Pennsylvania corporation having a principal place of business in 321
Morris Road, Fort Washington, Pennsylvania ("UPsafety"), and the City of Seward(the "Client"). Client's execution of a
CONTRACT referencing these Terms and Conditions shall be deemed Client's agreement to these Terms and Conditions.
In the event of any conflict between the terms of the CONTRACT and these Terms and Conditions, the CONTRACT shall
control with respect to such conflicting terms.
1. Definitions
For purposes of these Terms and Conditions, the terms below shall have the meanings defined below. Additional
terms are defined in the preamble above and throughout these Terms and Conditions.
i.i. "Client Content" means any data, databases, information, trademarks, service marks, logos, files,images,
text, files, records or other content that may be provided by or on behalf of Client or its authorized users for
use in conjunction with the Software or Services.
1.2. "SaaS Term" means the period during which the Services and access to the Software will be provided by
UPsafety to Client, including the Initial Term and any Renewal Terms (as each is defined in Section8.1).
1.3. "Services" means the hosting, maintenance, support and other services provided by UPsafety pursuantto
these Terms and Conditions.
1.4. "Software" means the software specified in the CONTRACT, with "Management Platform" referring tothe
internet accessible management portal,customer facing websites, and"Mobile"referring to the Android based
data collection software.
i.s. "UPsafety Content" means any information, documentation or other materials provided to Client by
UPsafety relating to the Software, including, without limitation, the User Documentation.
1.6. "User Documentation" means the UPsafety user documentation relating to the Software.
1.7. "CONTRACT" means the agreement accepting the costs and terms of the products and services sold to
Client by UPsafety.
1.8. "Web Sites" means the web sites of UPsafety, including the web sites that provide access to the Software.
2. Web-Based License
UPsafety grants to Client, and Client accepts, a nontransferable, nonexclusive license and right to access the
Management Software via the Internet, and to the Mobile Software through mobile devices on which UPsafety has
installed their software at the client's behest. Client agrees to the use of this Software and the User Documentation
only as authorized in these Terms and Conditions, for its own internal purpose and operations, during the SaaS Term.
Client acknowledges that its access to and use of the back end management Software will be web-based only. This
Software will not be provided to Client in CD-ROM or DVD form (or any other form of media) and will not be installed
on any servers or other computer equipment owned or otherwise controlled by Client. Instead, the Management
Software will be hosted by UPsafety (as described in Section 3) and accessed and used by Client through the use of
the Internet and Client's computers, while Mobile Software will be installed on Client mobile devices exclusively by
UPsafety.
3. Accessibility
UPsafety will provide Client access to the latest supported version of the Management Platform Software via the
Internet, from the Microsoft Azure hosting facility leased by UPsafety on a 24x7 basis, except for scheduled and
emergency maintenance as set forth in Section 9, Mobile Software,which may be installed on Client's mobile devices,
will also be accessible 24x7, but may lack connectivity to the Management Platform during maintenance periods, or
in the absence of wireless connectivity.
4. Limitations
The maximum number of Client's employees, Contractors, volunteers, and other agents that are simultaneously
accessing or using the Software at any given time shall not exceed the number of users specified in the CONTRACT.
Client's use of the Software may not exceed the scope of the use provisions above without the express written
agreement of UPsafety.
5. Permitted Uses
Consistent with and subject to UPsafety's database permissions and limitations, users shall be permitted access to
the UPsafety CityCite®products for the following uses (but only such uses) as described below:
By users as permitted and authorized by Client within the terms and features of the CONTRACT:
(i) Issuance & Management of Citations, Tickets & Permits
(ii) Customization & Management of Settings, Rules, Reporting and User Permissions
(iii) Customization & Management of Public Citation Management Portal
The permitted uses described herein shall only be permitted during the SaaS Term. Client agrees that upon expiration
or termination of the SaaS Term, all rights granted to Client shall immediately terminate and revert to UPsafety, and
Client shall destroy the UPsafety Content and any and all copies thereof, in any form,and shall erase from all computer,
electronic, or other storage device or otherwise destroy all images and copies of the UPsafety Content, and shall
provide certification as to the same.
6. Hyperlinks
UPsafety's web sites may contain hyperlinks to other web sites which are not maintained by, or related to, UPsafety.
Hyperlinks to such web sites are provided as a service to users and are not sponsored by or affiliated with the Web
Site(s) or UPsafety. UPsafety does not continuously monitor or review any or all of such web sites and is not
responsible for the content of those web sites. Hyperlinks are to be accessed at the user's own risk, and UPsafety
makes no representations or warranties about the content, completeness or accuracy of these hyperlinks or the web
sites hyperlinked to the Web Sites. UPsafety provides hyperlinks as a convenience, and the inclusion of any hyperlinks
to a third party web site does not necessarily imply endorsement by UPsafety of that web site or any association with
its operators. UPsafety has no liability for any damage or loss that Client or its users maysuffer as a result of the use
of any third-party web sites.
7. Additional Storage Fees
UPsafety shall provide a default maximum storage space of 250 GB, which includes the backup and retention thereof,
to the Client within the hosted environment. Any additional data usage beyond the initial 250 GB will be billed in
accordance with the Agreement to Purchase or Quote or as real increased cost levied by providers are incurred, as
specified in the CONTRACT.
8, Maintenance Window
UPsafety and/or its hosting or telecommunications vendor(s) may perform system maintenance within the following
"Maintenance Windows" during which time access to the Software, Services and Client Data may be temporarily
unavailable:
O "Security Maintenance/Upgrade Window" — Nightly between 12 a.m. and 6 a.m. U.S. Eastern Time for
application of periodically distributed security/software updates as provided by operating system,
network, and firewall vendors, or UPsafety.
O "Emergency Maintenance Window" — In the event there is an unforeseen issue that causes the Software
or the Services to be unavailable or the performance of the Software or the Services to be materially
inhibited, in which case the Software or Services may be temporarily unavailable while UPsafety and its
vendors work to resolve the issue.
Client understands and agrees that there may be instances when UPsafety needs to interrupt access to the Software
without notice in order to protect the integrity of the Software or Services due to security issues, virus attacks, spam
issues or other unforeseen circumstances.
9. Availability
9.i Commitment Level. UPsafety will provide access to the Software during the SaaS Term, defined within
CONTRACT.Any Maintenance Window shall not be included as downtime for purposes of determining availability.
9.2 System Monitoring. UPsafety will monitor performance indicators on the systems and network infrastructure (its own
and that of third party suppliers) in order to gauge the overall performance of its hosting services, and will take
reasonable steps to address systems and network infrastructure as required to maintain application performance.
UPsafety will use an internal system to measure whether the Software is available,and Client agrees that this system
will be the sole basis for resolution of any dispute that may arise between Client and UPsafety regarding these Terms
and Conditions. UPsafety will not systematically monitor Client Content, but UPsafety reserves the right to review
Client Content from time to time in its discretion. UPsafety reserves the right to (a) disable access to or delete any
Client Content which it determines in its sole discretion (such discretion to be exercised in good faith) to be illegal,
obscene, threatening, defamatory, fraudulent, infringing, harassing, or otherwise offensive, and (b) disable access
to or delete any other Client Content under justified exigent circumstances, as such circumstances are determined
in good faith by UPsafety. UPsafety also reserves the right to monitor, restrict, and terminate Client's ability to build,
run and obtain reports and batch jobs/processes through the use of the Software or Services if Client is using
excessive computing resources which are impacting the performance of the Software and Services for other
subscribers. UPsafety agrees to notify Client in cases where it restricts or terminates such reports or jobs/processes
and use good faith efforts to determine an appropriate alternative or work-around solution.
10. Upgrades
UPsafety will install upgrades/releases of the Software which are generally made available to its other subscribers,
including patches and/or fixes, as they are made available, at no charge during the SaaS Term.
11. Client Responsibilities
Client will retain responsibility for administering security within the UPsafety applications (e.g., the granting of rights to
a user for a specific form in the application), including maintaining the secrecy of all usernames and passwords.
Client shall be responsible for all actions taken using the usernames and passwords provided to Client. Client is
responsible for maintaining its user desktops and other devices and providing users network and internet access to the
Software. Client is also responsible for ensuring that its users comply with these Terms and Conditions with respect to
use of the Software and Services. Client shall provide secure connectivity to the Internet for its location(s) for purposes
of providing adequate access to Software hosted at the Hosting Site. UPsafety shall not be responsible for the reliability
or continued availability of the communications lines, or the corresponding security configurations, used by Client in
accessing the Software via the Internet. Client shall provide adequate industry "best practice" standards to ensure
reasonable security for integration between applications at the Client site and Software hosted by UPsafety. Client shall
provide accurate input information in the manner reasonably prescribed by UPsafety in connection with the Software
and Services provided under these Terms and Conditions. Client shall advise UPsafety of any changes to Client's
operations, banking relationships, Primary Contact, or other information that would require a change in the support,
operation, or configuration of the hosted Software. Client shall configure necessary user accounts via the administrator
account provided by UPsafety. Client shall be responsible for ensuring that any Client Content is accurate, not corrupt
in any way, and does not contain any viruses. Client shall be solely responsible for, and shall hold UPsafety, its third
party suppliers, and their respective Representatives harmless from any loss, damage or liability arising in connection
with Client's inputs, selection and use of the Services, and all data (including Client Content), reports, statements and
other content transmitted, posted, received or created on the UPsafety system through Client's account, even if
transmitted, posted, received or created by a third party
12. Intellectual Property Rights
Client agrees that the Software, User Documentation and Services are proprietary products and services and that all right,
title and interest in and to the Software, User Documentation and Services, including all associated intellectual property
and other proprietary rights, are and shall at all times remain with UPsafety and its third party licensors. The Software
contains trade secret and proprietary information owned by UPsafety or its third party licensors and is protected by United
States copyright laws and international trade provisions and other applicable law. Client must treat the Software like any
other copyrighted material and Client may not copy or distribute the Software or the User Documentation, electronically
or otherwise, for any purpose. Client hereby grants to UPsafety a nonexclusive right to use all Client Content for the
purposes of providing the Software and Services to Client and its authorized users pursuant to these Terms and
Conditions. Client represents and warrants that the Client Content does not infringe or violate the intellectual property,
proprietary or personal rights of any third party and Client has the right to grant UPsafety the right to use the Client Content
as set forth herein.
13. Other Restrictions
Use of the Software and Services is restricted to use by the specific licensing entity only, and only for Client's internal
business purposes. Client may not use the Software or Services for the benefit of any third parties or provide service
bureau or other access or use of the Software or Services to third parties.Client may not, directly or indirectly,sublicense,
assign, transfer, sell, rent, lend, lease or otherwise provide the Software, Services (or any portion thereof, including
without limitation any capacity) or the User Documentation, or any portions thereof, to any third party, and any attempt
to do so is null and void and shall be deemed a material breach of these Terms and Conditions. Client may not reverse
engineer, disassemble, decompile or make any attempt to ascertain, derive or obtain the source code for the Software.
Client shall not use the Software for any commercial purpose beyond the functionality for which the Software is intended.
Client hereby agrees, represents and warrants to UPsafety that Client will not access or use the Software or the Web
Sites for any purpose that is unlawful or prohibited by these Terms and Conditions. Client will not use the Software,
Services or UPsafety ToCite, CityCite, CodeCite and ForCite Cloud product to take any actions that (i) infringe on any
third party's copyright, patent,trademark,trade secret or other proprietary rights or rights of publicity or privacy; (ii)violate
any applicable law, statute, ordinance or regulation (including those regarding export control); (iii) are defamatory, trade
libelous, threatening, harassing, or obscene; (iv) constitute unauthorized entry to any machine accessible via the
network; (v) create or build any derivative works from any information, content, software, products or services obtained
from or otherwise connected to UPsafety's Software or Web Sites, including appending such information or content to
Client's internal database for distribution to multiple nonprofits as a donor database product or service; or(vi) distribute,
transfer or resell the results of Client's use of the Software, Services or Web Sites. Client shall not interfere with or disrupt
network users, services or equipment with the intent to cause an excessive or disproportionate load on UPsafety's or its
suppliers' infrastructure by means of (but not limited to) distribution of unsolicited bulk emails or chain letters, viruses,
Trojan horses, worms, or other similar harmful or deleterious programming routines. Client further agrees to cooperate
with UPsafety in causing any unauthorized use (including but not limited to co-branding, framing or hyper-linking) to
immediately cease.
14. Location, Audio, Image and Video Services
Client acknowledges and consents to the automated and manual creation and/or collection of Location-Based, Audio,
Image, and/or Video Services information in the Software and/or Device through interaction between the Devices where
the Software is installed, UPsafety's servers, and third party applications and systems. UPsafety will use commercially
reasonable efforts to ensure the accuracy of Location-Based, Audio, Image, and/or Video Services; however, UPsafety
assumes no liability or responsibility in the event of inaccuracies in such information.While UPsafety uses commercially
reasonable efforts to safeguard such information, UPsafety assumes no liability or responsibility for losses resulting from
illegal or fraudulent access to Location-Based, Audio, Image, and/or Video Services related information. UPsafety also
reserves the right to make such information available to auditors, police and other governmental agencies as permitted
or required by law.
15. Software Modifications
Client shall not make any modifications to the Software.Any modifications that Client makes to the Software will void any
warranty obligations contained in these Terms and Conditions and UPsafety in its sole discretion, may terminate the
CONTRACT.
16. Limitation of Liability
UPSAFETY'S MAXIMUM LIABILITY FOR ANY ACTION ARISING UNDER THESE TERMS AND CONDITIONS,
REGARDLESS OF THE FORM OF ACTION AND WHETHER IN TORT, CONTRACT OR OTHER FORM OF LIABILITY,
SHALL IN NO EVENT EXCEED THE FEES PAID BY CLIENT DURING THE TWO-YEAR PERIOD PRECEDING NOTICE
TO UPSAFETY OF CLIENT'S LOSS. IN NO EVENT SHALL UPSAFETY BE LIABLE FOR INDIRECT, SPECIAL,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING WITHOUT LIMITATION, LOST DATA,
LOST PROFITS, OPPORTUNITIES OR CONTRIBUTIONS, LOSS OF USE, GOOD WILL, BUSINESS INTERRUPTION,
COST OF COVER, OR OTHER PECUNIARY OR NON-PECUNIARY LOSS, HOWEVER ARISING, EVEN IF UPSAFETY
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. UPSAFETY SHALL HAVE NO LIABILITY OR
RESPONSIBILITY IN THE EVENT OF ANY LOSS OR INTERRUPTION IN SOFTWARE ACCESS DUE TO CAUSES
BEYOND ITS REASONABLE CONTROL OR FORESEEABILITY, SUCH AS LOSS, INTERRUPTION OR FAILURE OF
TELECOMMUNICATIONS OR DIGITAL TRANSMISSIONS AND LINKS, INTERNET SLOWDOWN OR FAILURES. THE
PARTIES AGREE TO THE ALLOCATION OF RISK SET FORTH HEREIN. BECAUSE SOME STATES DO NOT ALLOW
THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATION MAY NOT APPLY TO CLIENT TO THE EXTENT PROHIBITED BY APPLICABLE LAW.
17. Independent Contractor
UPSAFETY IS AN INDEPENDENT CONTRACTOR AND NOT AN AGENT OR EMPLOYEE OF CLIENT. NO AGENCY,
PARTNERSHIP, FRANCHISE, JOINT VENTURE, OR EMPLOYMENT RELATIONSHIP EXISTS BETWEEN UPSAFETY
AND CLIENT. UPSAFETY'S EMPLOYEES AND AGENTS WILL NOT BE EMPLOYEES OR AGENTS OF CLIENT.
UPSAFETY SHALL BE FULLY AND SOLELY RESPONSIBLE FOR THE SUPERVISION, CONTROL, PERFORMANCE,
COMPENSATION, BENEFITS (INCLUDING, WITHOUT LIMITATION, ALL FORMS OF INSURANCE)WITHHOLDINGS,
HEALTH AND SAFETY OF ALL OF ITS EMPLOYEES AND AGENTS. CLIENT WILL NOT BE RESPONSIBLE OR
LIABLE FOR ANY WITHHOLDING TAXES OR CONTRIBUTIONS TO STATE WORKER'S COMPENSATION,
UNEMPLOYMENT OR OTHER FUNDS OR PROGRAMS.
18. Notices
All notices, consents and communications required hereunder shall be given in writing and delivered by electronic mail or
mail, shall be deemed to be given upon receipt thereof and shall be sent to address below:
United Public Safety, Inc.
321 Morris Road
Fort Washington, PA, 19034
EMAIL:joe.weiler@t2systems.com
19. Compliance with Applicable Law
ALL WORK PERFORMED BY UPSAFETY SHALL BE IN CONFORMANCE WITH PERTINENT OSHA, LOCAL, STATE
AND FEDERAL GOVERNMENT LAWS, RULES AND REGULATIONS. UPSAFETY FURTHER COVENANTS AND
AGREES THAT ALL WORK PERFORMED AND FURNISHED HEREUNDER SHALL BE IN ACCORDANCE WITH
APPLICABLE PROFESSIONAL STANDARDS.
20. Warranties
Mutual Warranties. Each party warrants that (i) it has the right and power to enter into these Terms and Conditions, and
(ii) it will comply with all applicable laws and regulations pertaining to these Terms and Conditions. UPsafety Limited
Warranty. UPsafety warrants that the Services will be performed in a professional and workmanlike manner in accordance
with recognized industry standards and other specifications as outlined in the CONTRACT.
UPsafety Limited Warranty. UPsafety warrants that the Services will be performed in a professional and workmanlike
manner in accordance with recognized industry standards and other specifications as outlined in the CONTRACT.
Exclusive Remedies. If, during the Warranty Period the Software fails to comply with the Software Warranty set forth
above, UPsafety's entire liability and Client's exclusive remedy beyond these damages will be either to (a) repair or
replacement of the Software, or (b) if in UPsafety's opinion such repair or replacement is not possible, termination of the
SaaS Term and a refund of the Subscription Fees paid for the Software. This limited warranty is void if failure of the
Software has resulted from accident, abuse, misuse or negligence of any kind in the use, handling or operation of the
Software, including any use not consistent with the User Documentation or UPsafety training. UPsafety's entire liability
and Client's exclusive remedy for any breach of warranty with respect to the Services as described above shall be
UPsafety re-performing the Services performed.
Disclaimers. Any written or oral information or representations provided by UPsafety agents, employees, resellers,
consultants or service clients with respect to the use or operation of the Software will in no way increase the scope of
UPsafety's warranty. UPsafety and its suppliers exercise no control whatsoever over the content of the information passing
through their systems. Client and users must exercise their own due diligence before distributing and/or relying on
information available on the Internet, and must determine that they have all necessary rights to copy, publish, or otherwise
distribute such information under copyright and other applicable laws. Neither UPsafety nor its suppliers will be liable for
any consequences of providing services, including those suffered as a result of delivering or accessing information or
content, such as accessing information with offensive, inaccurate or inappropriate content, the possibility of Contracting
computer viruses, or unauthorized access to or alteration, theft, or destruction of any data, files, programs, procedures,
or information through accident, fraudulent means or devices, or any other method.
UPSAFETY DOES NOT AND CANNOT WARRANT THE PERFORMANCE OR RESULTS OBTAINED BY CLIENT IN
USING THE SOFTWARE OR THE SERVICES, OR THAT THE SOFTWARE OR THE SERVICES WILL MEET CLIENT'S
REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.
EXCEPT FOR THE WARRANTIES SET FORTH ABOVE AND IN THE CONTRACT, UPSAFETY EXPRESSLY
DISCLAIMS ALL OTHER REPRESENTATIONS OR WARRANTIES,WHETHER EXPRESS, IMPLIED, OR STATUTORY
(BY ANY TERRITORY OR JURISDICTION) TO THE EXTENT PERMITTED BY LAW. FURTHER, UPSAFETY
EXPRESSLY EXCLUDES ANY WARRANTY OF NONINFRINGEMENT, TITLE, FITNESS FOR A PARTICULAR
PURPOSE, OR MERCHANTABILITY TO THE EXTENT PERMITTED BY LAW.
21. Confidential Information
Definition. The term "Confidential Information" shall mean: (i) any and all information which is disclosed by either party
("Owner") to the other ("Recipient") verbally, electronically, visually, or in a written or other tangible form which is either
identified or should be reasonably understood to be confidential or proprietary; and (ii) the terms, including, without
limitation, the pricing, of the Software and Services and any proposals or other documents that preceded these Terms
and Conditions. Confidential Information shall include, but not be limited to, personal information (individual name,
address, contact information, and individual payment amounts), organization and credit card information, trade secrets,
computer programs, software, documentation, formulas, data, inventions, techniques, marketing plans, strategies,
forecasts, client lists, employee information, financial information, confidential information concerning any of Owner's past,
current, or possible future programs, and confidential information concerning Owner's business or organization, as Owner
has conducted it or as Owner may conduct it in the future. In addition, Confidential Information shall include information
concerning any of Owner's past, current, or possible future products or methods, including information about Owner's
research, development, engineering, purchasing, manufacturing, accounting, marketing, selling, leasing, and/or software
(including third party software).
Treatment of Confidential Information. Owner's Confidential Information shall be treated as strictly confidential by
Recipient and shall not be used by Recipient other than in connection with its performance under these Terms and
Conditions or disclosed by Recipient to any third party except to those third parties operating under non-disclosure
provisions no less restrictive than in this Section and who have a justified business "need to know". Client shall protect
the deliverables resulting from Services with the same degree of care. These Terms and Conditions impose no obligation
upon the parties with respect to Confidential Information which either party can establish by legally sufficient evidence: (a)
was in the possession of, or was rightfully known by the Recipient without an obligation to maintain its confidentiality prior
to receipt from Owner; (b) is or becomes generally known to the public without violation of these Terms and Conditions;
(c) is obtained by Recipient in good faith from a third party having the right to disclose it without an obligation of
confidentiality; (d) is independently developed by Recipient without the participation of individuals who have had access
to the Confidential Information; or (e) is required to be disclosed by court order or applicable law, provided notice is
promptly given to the Owner and provided further that diligent efforts are undertaken to limit disclosure. UPsafety does
not guarantee that Confidential Information provided to it in order for UPsafety to perform its support or professional
services will be stored indefinitely and UPsafety reserves the right to purge such information from its database after one
(1) year. The preceding statement does not affect information stored in the Software.
Client Database. On the Commencement Date, UPsafety will notify Client's Primary Contact prior to accessing the
Client's database file for the purpose of providing trouble-shooting, problem resolution, support, and professional services
and will proceed once confirmation is received from the Client via email or phone communications. Client authorizes
UPsafety to edit data without notification for all work performed prior to the commencement of the Initial Term and Client
is required to cooperate with UPsafety to provide or request specific data edits as part of the implementation project.
Rights and Duties.The Recipient shall not obtain, by virtue of these Terms and Conditions, any rights, title, or interest in
any Confidential Information of the Owner. Within fifteen (15) days after termination of the SaaS Term, each party shall
certify in writing to the other that all copies of Confidential Information in any form, including partial copies, have been
destroyed, returned, or used solely as the Owner so directs.
Survival. The terms of this Section shall survive termination of the SaaS Term. If the parties have executed a separate
agreement that contains confidentiality terms prior to or contemporaneously with entering into the CONTRACT (and
thereby, these Terms and Conditions), those separate confidentiality terms shall remain in full force to the extent they do
not conflict with these Terms and Conditions.
22. Indemnity
By UPsafety. UPsafety shall indemnify and defend Client against any third party claims that the Software or other Work
Product (defined below) made available to Client by UPsafety infringe any United States, Canadian or Mexican patent or
copyright during the SaaS Term, provided that UPsafety is given prompt notice of such claim and is given information,
reasonable assistance, and the sole authority to defend or settle said claim. In the defense or settlement of any claim
relating to infringing Software or other Work Product, UPsafety shall, in its reasonable judgment and at its option and
expense: (i) obtain for Client the right to continue using the Software or other Work Product; (ii) replace or modify the
Software or other Work Product so that it becomes non-infringing while giving substantially equivalent functionality; or(iii)
if UPsafety determines the remedies in (i) or (ii) are not commercially reasonable, as its sole obligation, terminate the
SaaS Term. UPsafety shall have no liability to indemnify and defend Client to the extent (i) the alleged infringement is
based on infringing information, data, software, applications, services, or programs created or furnished by or on behalf
of Client; (ii) the alleged infringement is the result of a modification made by anyone other than UPsafety; or (iii) Client
uses the Software or other Work Product other than in accordance with these Terms and Conditions or any documentation
delivered by UPsafety. This Section states UPsafety's entire liability and Client's sole and exclusive remedy for claims
relating to infringement.
By Client. Client shall indemnify and defend UPsafety against any claims (i) resulting from Client's and its users' use of
the Software, Work Product or Services; (ii)that any Client Content(including without limitation content provided by Client
for inclusion on a donation site)infringes or violates any rights of third parties, including without limitation, rights of publicity,
rights of privacy, intellectual property, trade secrets or licenses; or(iii)arising from or relating to Client's or its users' failure
to comply with these Terms and Conditions.
Survival. The terms of this Section shall survive termination of the SaaS Term.
23. Data Ownership
Client retains all rights to Client Content generated by the Customer. Except as otherwise set forth herein, UPsafety shall
not at any time use Client Content or disclose Client Content to any third parties, except that UPsafety may use Client
Content for the purpose of meeting its obligations under the CONTRACT and providing the Services, and may store, back-
up and archive Client Content and may generate anonymized data from Client Content.
24. Right to Work Product
Any invention, discovery, creation, expression or other result of UPsafety's Services, such as findings, analyses,
conclusions,opinions, recommendations, ideas,techniques, know-how,designs, programs,tools,applications, interfaces,
enhancements, software, and other technical information (collectively"Work Product"), created by UPsafety in the course
of performing the Services hereunder are the property of UPsafety and are licensed to Client,without further license fees,
pursuant to the license in these Terms and Conditions, provided, however, Work Product does not include, and Client
shall retain title to (i) Confidential Information of Client, and (ii) all Client Content. Client shall have no right to sublicense,
transfer, assign, convey or permit any third party to use or copy any Work Product.
25. Force Majeure
Except for Client's obligation to pay UPsafety, neither party shall be liable for any failure to perform its obligations under
these Terms and Conditions if prevented from doing so by a cause or causes beyond its control, including without
limitation, acts of God or public enemy, failure of suppliers to perform, fire, floods, storms, epidemic or quarantine
restrictions, earthquakes, riots or civil commotion, strikes, war, and restraints of government, freight or other embargoes,
weather conditions or any failures by UPsafety's subcontractors or suppliers.
26. Assignment
Neither these Terms and Conditions nor the CONTRACT shall be assigned by Client without the prior written consent of
UPsafety. Any attempted assignment in violation of this provision shall be null and void. Subject to the foregoing, these
Terms and Conditions are binding upon, inure to the benefit of, and are enforceable by the parties hereto and their
respective successors and assigns.
27. Miscellaneous
Except as otherwise specifically stated herein, remedies shall be cumulative and there shall be no obligation to exercise
a particular remedy. If any provision of these Terms and Conditions are held to be unenforceable, the other provisions
shall nevertheless remain in full force and effect. The failure by either party to enforce any rights granted hereunder or to
take action against the other party in the event of any breach of these Terms and Conditions will not be deemed a waiver
by that party as to the subsequent enforcement of rights or subsequent actions in the event of future breaches. These
Terms and Conditions and the CONTRACT together set forth the entire agreement between the parties with respect to
the subject matter hereof and all other agreements, purchase orders, representations, communications and
understandings, both oral and written, are superseded hereby.
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PREPARED FOR
City of Seward , AK
Parking Enforcement & Permit Management Software
POPPY GULOIEN
321 Morris Road 403.998.7972
Fort Washington, PA 19034 Poppy.Guloien@t2systems.com
UPSAFETY
a @ SYSTEMS company
Thursday, February 24, 2022 Quotation #22334 V2
United Public Safety Cost Proposal
Hardware Pricing
Unlike many enforcement providers, we provide full, in-house support for the hardware we resell to you. That
means that instead of calling Printek/Samsung's technical support hotline, you're calling our fully US-based staff
under the same one-hour Service Level Agreement that we maintain for our software. We believe anything less is
not supporting the whole solution.
There are three main hardware options:
XF Print Hardware Package- $2695.00 per Package
We recommend this successor to our popular N5 class of one-piece devices as the workhorse device
foryour enforcement personnel. The hardware package includes the mobile computer, two hot-
swappable external battery packs, a charging dock which allows both the device and a supplemental
battery to be charged in tandem, a power supply/charging cable, a strap, carrying case, and vehicle
charger.
Samsung Note 20 & Printek FP530 Thermal Printer— $1950.00 per Package
For a two piece solution, this is an excellent choice. This package includes (1) new in box
Samsung Galaxy S20 device, (1) ruggedized case, (1) stylus, (1) new in box Printek FP 530 3"
Bluetooth printer including a belt clip.
Client-Procured Android Device + BT Printek FP530 Printer-$659.00 per Printer+ $225.00 per
Android Device Configuration
Client could procure the compatible Android device of its choosing to pair with the FP530 3-inch
Printer and configure device to utilize the CityCite mobile software.
Hardware Warranty & Data Plan Options
CiteGuardP/us Warranty- $35 per Device per Month
In the case of hardware damage or failure, this warranty fully covers:
1.) Immediate shipment of a no-cost Loaner device to replace the affected device
2.) A call tag for the affected device for shipment to our offices for repair
3.) Shipping for the repaired device back to your offices
4.) A call tag for the Loaner device
This provides for instant remediation of hardware issues, and keeps officers enforcing.
Verizon 5G Data Plan — $35.00 per Device per Month
We resell data plans from Verizon exclusively, because their network and speed are uncompromising. This
plan includes mobile data for one device.
United Public Safety, Inc., 321 Morris Road, Fort Washington, PA, 19034
Thursday, February 24, 2022 Quotation #22334 V2
Platform Pricing and 24/7 Software Support
CityCiteTM Platform Fee— $249.00 per Active Device per Month
We sell our cloud hosted software suite at a recurring monthly license fee per device per month based on
the functionality utilized.
This fee includes:
1) A license for(1) mobile user and (1) cloud user to use our front-end data entry software, and cloud
based back end management software. This includes access to all features of our software,
including the iPermit permitting module.
2) 24/7/365 in house help desk support for any and all software and hardware issues.
3) Access to our Client Resource Center, which provides in depth details of the functionality within our
mobile and back end software, including video demonstrations and guided walk throughs.
4) Any and all software updates, including product enhancements, issue resolutions, and new feature
releases as they become available. Since inception, we have been releasing new software to
clients rapidly.
Some major upgrades in 2021, provided at no additional cost to ALL current subscribers, included:
• New Permits dashboard with data visualizations and quick reports.
• Geo-zone Mapping for Permits
• Temporary hourly and daily permits
• New embedded documentation site with training videos and feature walkthroughs
• Major UI upgrades to enhance user experience and simplify workflows
• Two-way integration with T2 Collections service, CCS
To ensure these features are fully utilized, we regularly hold UPsafety User Webinars, at no
additional cost to subscribers, before each major update to identify, train, and answer any and all
customer questions and concerns. Users who cannot make the webinar can request a recorded
copy to view anytime.
5) Free admission to our yearly Users Conference
6) Two free remote training sessions per year to ensure all users remain product experts
CityCiteTM Platform Fee— $199.00 per Additional Back Office License per Month
We sell our cloud hosted software suite at a recurring monthly license fee per back office license per month
based on the functionality utilized.
Patron Portal — Greater of 4.00% or$3.00 per Citation or Permit Paid Online
We can fully customize an e-commerce site to meet your needs, including branding, adding customized
dispute fields, and developing lookup logic. Through the portal, patrons can:
• Review photo evidence, as well as all ticket data recorded at the time of issuance
• Pay tickets online, from the moment a ticket is issued, via QR code on the ticket, the
website printed on the ticket, or, through the Interactive Voice Response (IVR) phone
number
• Dispute and inquire as to ticket status, including the upload documents to be viewed by
enforcement or administrative staff
United Public Safety, Inc., 321 Morris Road, Fort Washington, PA, 19034
Thursday, February 24, 2022 Quotation #22334 V2
When a violator pays a $30.00 citation, they will pay the citation amount, plus the service fee, and we will
remit the full $30.00 citation value to you next day.
Training and Implementation
Personalized Webinar Training — $895.00 One Time
This fee is for online training of your officers and administrators on how to use the system inside and
out, as well as training managers to a Train the Trainer standard.
Cloud Set Up and Customization — $1875.00 One Time
We charge this fee to fully customize the cloud to your department, including setting permissions for each
individual employee, implementing ticket lifecycle business logic, creating report templates specified by
managers, importing common street names in order to optimize officer drop down lists and more.
Our project managers work quickly, and with your help we can implement your perfect solution within 90
days of contract signing. For projects which cannot be implemented by UPsafety within 90 days of the
contract execution date due to factors within your control, an extended project management fee of$500 per
week will apply.
Examples of factors within your control include but are not limited to; failure of you to provide appropriate
information, resources, or personnel reasonably necessary to complete implementation. Any delays
caused by third parties or by events outside the control of either UPsafety or you would not be applicable.
Processing & Other per Item Services
DMV Research
In State—At Cost
For DMV research for in-state violators, we only charge for lookups when the state leview a fee to conduct
a lookup.
Out of State — $1.25 per Violator Found
DMV research for violators, we charge Per Successful Plate Lookup, which means that a charge is only
incurred if a valid address has been found for the requested plate.
Automated Delinquent Notices — $0.25 + Cost of U.S. Stamp per Automated Notification
The cost of customizing physical notices, which will be mailed to violators as warnings and requests for
payment, or, for any other automated correspondence on behalf of your organization, is fully included in
the set-up process. This fee is for the printing, stamping and mailing of physical notices to violators.
Standard Polyvinyl Paper— —$0.05 Per Ticket Written
We provide top quality water and tear resistant polyvinyl paper at a price of$169.00/Case. There are 50
rolls per case and clients see anywhere between 60-70 tickets per roll. The value of$.05/ticket that we
mention in our literature is computed as follows:
$169 Per Case $3.38 Per Roll
_ _ $ 0.05 Per Ticket
50 Rolls Per Case 65 Tickets Per Roll
United Public Safety, Inc., 321 Morris Road, Fort Washington, PA, 19034
Thursday, February 24, 2022 Quotation #22334 V2
Programmatic Data Conversion —$125.00 per Hour(Waived)
Assuming cooperation from the incumbent vendor, we will migrate all records from the current system to
CityCite.
Custom Software Development (SDE) —$200.00 per Hour for Out of Scope Work
We staff a team of Cloud and Mobile software engineers, tasked with constantly improving our product for
the better and customizing the product to meet the needs of our customers. We will only bill for software
development that exceeds the scope of work specified in this proposal.
BBPOS WisePOS E Payment Terminal(s) $399.00 per Unit
If the Client would prefer a more integrated option for in person credit and debit card payments, these
Terminals integrate directly to the UPsafety cloud, allowing the Client a fully web-based point of sale which
allows:
• Payments to be initiated directly through the Cloud software. When a cashier selects
"Accept Card Payment", the Terminal will accept payment only for the amount of selected
items.
Boasting a full color, touchscreen display, the BBPOS WisePOS E comes with EMV standard, and also
allows for expanded functionality as payment trends change, including mobile wallet acceptance, EMV
capabilities, and NFC/CTLS.
If Terminal(s) are utilized: Credit Card Processing — 2.9% and$0.25 per Transaction
This fee will be billed monthly and included on a unified invoice for the amount of processing completed
through purchased and utilized UPsafety terminals in the previous month; never taken out of your
remittance totals. We believe this makes it easier to track, manage and audit.
Scanner L-Tron 491OLR MDT—$475.00 per Unit
Microphone Style Driver's License Area Imaging Scanner(s)that enable your officers to scan drivers
licenses and vehicle registration to populate data fields in the cloud with ease.
United Public Safety, Inc., 321 Morris Road, Fort Washington, PA, 19034
UPsafety- Confidential Quotation
321 Morris Road
Fort Washington, PA 19034
For: City of Seward
Quote ID: 0-22334
(Aj Date Issued: 1/7/2022
UPSAFETY
Expires: 4/6/2022
f�.
Bill To: Ship To:
City of Seward City of Seward
ATTN: Accounts Payable, PO Box 167 410 Adams St.
Seward, Alaska 99664-1844 Seward, AK 99664-1067
United States United States
Prepared By: Kylie Grimes
Poppy Guloien (907)224-4006
kgrimes@cityofseward.net
Prepared For: EIN: 92-6000086
Kylie Grimes
Subscriptions
Product . . Quantity
..
CiteGuardPlus Warranty
Year 1 100.5006 2.00 USD 420.00 USD 840.00
Verizon 4G LTE Data Plan
Year 1 100.5003 2.00 USD 420.00 USD 840.00
CityCite® Monthly Mobile License(s)
iYearl 100.5000 2.00 USD 2,988.00 USD 5,976.00
TOTAL: USD 7,656.00
Services
Product .. Quantity
..
100.5029 Personalized Webinar Training 1.00 USD 895.00 USD 895.00
100.5014 Cloud Setup &Customization 1.00 USD 1,875.00 USD 1,875.00
TOTAL: USD 2,770.00
Hardware
Page 1 of 3
105.0765 XF Print All-in-One Enforcement Handheld Package 2.00 USD 2,695.00 USD 5,390.00
663.1000 80mm White Polyvinyl Paper/Case of 50 Rolls (U30070028PV) 1.00 USD 169.00 USD 169.00
TOTAL: USD 5,559.00
Year 1 Total: USD 15,985.00
Year 2 Total: USD 7,656.00
Year 3 Total: USD 7,656.00
Net Total: USD 31,297.00
Tax Amount: USD 0.00
Tax Comments: N/A
Total: USD 31,297.00
Additional Information:
Freight Term: FOB-VEND-PP
Payment Terms: N30
IRIS Profile:
End User: City of Seward
GP Customer Number: 2505
Page 2 of 3
Billing Terms
Variable cost services utilized additional.
Shipping additional.
Inquire with your Sales Representative about Up Front Cost Amortization options.
Tax rate, if applicable, will be finalized for calculation at time of invoicing.
Invoices paid via credit card will incur a 2.5% convenience fee.
Purchase orders can be forwarded to purchaseorders@t2systems.com
Quote Number:Q-22334
Customer
Signature
Print Name
Title
Date
PO#
Organization
United Public Safety
Signature
Print Name
Joe Weiler
Title
Vice President of Sales Operations
Date
Page 3 of 3