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Home My WebLink About07112022 City Council PacketSeand City Council Agenda Packet Monday, July 11, 2022 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting July 11, 2022 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. City Manager Report ......................................... Pg. 3 C. City Attorney Report ........................................ Pg. 20 D. Borough Assembly Report E. Other Reports and Announcements — None F. Presentations — None City of Seward, Alaska Council Agenda July 11, 2022 Page I 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Ordinances for Introduction * 1. Ordinance 2022-009, Amending Seward City Code Section 2.25.045 Finance Department................................................................................ Pg. 22 B. Resolutions * 1. Resolution 2022-082, Authorizing The City Manager To Enter Into A Contract With Electric Power Systems, Inc. (EPS) For Engineering Services For The Design To Upgrade The Voltage And Transformer Capacity Of Seward's Fort Raymond Substation To 115kv In A Not -To -Exceed Amount Of $239,472, Including A 20 Percent Contingency...................................................................... Pg. 27 C. Other New Business Items * 1. Action Memorandum 2022-003, Authorizing the City Manager to Enter into a Professional Services Agreement with Your Clean Energy to Provide Consulting Services to the Heat Loop Ad Hoc Committee and Provide Services as Authorized by the City Manager as Requested by the Ad Hoc Committee in an Amount Not to Exceed$19,520........................................................................... Pg. 34 2. Action Memorandum 2022-004, Directing the City Manager to Move Forward with the Hemlock Subdivision Project as Described in R&M Engineering Concept 4. ............................................................................................... Pg. 44 *3. Approval of the June 27, 2022 City Council Regular Meeting Minutes........... Pg. 89 *4. Non -Objection to the Renewal of Liquor License 94617 — Beverage Dispensary for Chinooks Waterfront................................................................... Pg. 100 10. INFORMATIONAL ITEMS AND REPORTS — None It. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska July 11, 2022 Council Agenda Page 2 `a City of Seward City Manager's Report July 11, 2022 Mayor Terry and Council Members, What a great 4t" of July weekend! Seward rolled out the carpet for all of the visitors who love Seward. In addition to those who stayed in our campgrounds, shopped local, enjoyed the race, the weekend brought meetings with Governor Dunleavy, Representative Louise Stutes, Senator Peter Micciche, and Senator Lisa Murkowski. All of the meetings went very, very well and in each meeting, we expressed our infrastructure and housing needs. These conversations will continue and all funding opportunities will be pursued. The Army Corp of Engineers has begun the design work on the Lowell Creek Tunnel project. The Corp also had onsite meetings on July 5, 2022. I submitted the 213 Resource Request to the State of Emergency Operations Center. The request will begin the response to the documented concerns regarding Bear Mountain. The State Emergency Operations Center and FEMA staff were in Seward on June 22. We met and provided all of the information requested. FEMA will now take the documentation and prepare a declaration. They will let us know when their declaration takes place. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Manager Separations: Department: Date of Separation Patrol Officer Police 06/23/2022 New Hires: Department: Date of Hire: Seasonal Gardner SPRD 06/30/2022 Seasonal Campground Attendant SPRD 06/27/2022 Available Full Time Positions: Department: Position Status: Finance Director Finance Advertising Since 10/05/2021 Acct Tech II Finance Advertising Since 03/24/2022 Acct Tech III Finance Advertising Since 03/24/2022 Acct Tech Utility Finance Advertising Since 04/14/2022 Patrol Officer Police Advertising Since 04/20/2022 Recreation Assistant SPRD Advertising Since 05/06/2022 Available Seasonal Positions: Department: Position Status: Park Maintenance Worker SPRD Advertising Since 03/03/2022 Parking Lot Attendant SPRD Advertising Since 03/03/2022 Parking Operations Supervisor SPRD Advertising Since 03/03/2022 Seasonal Campground Attendant SPRD Advertising Since 03/03/2022 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: none. Thank you, jr City of Seward Department Activity Reports Assistant City Manager Stephen Sowell ➢ The Animal Shelter project is underway with activity on site taking place. The project is on schedule for completion by October 2022. Dawson Construction and the City continue to have regular project meetings and are coordinating the construction phase as we move forward. R&M Engineering and the City's Building team are continuing to work with Dawson on periodic inspections. ➢ The City Manager, Assistant City Manager, and Public Works Director met with the US Army Corp of Engineers on June 29t" and July 5t" to discuss the Lowell Canyon Tunnel Project. USACE and the City will continue to meet regularly. Work is ongoing with design and engineering. ➢ The Assistant City Manager and Community Development Director met with R&M Engineering on June 29t" and discussed the SMIC Bench project. R&M Engineering is wrapping up work on Phase 1: Feasibility Study of the project. A special meeting has been requested on Monday September 26t" at 5:30pm for R&M Engineering to provide Council and the public the results of the feasibility study and determine whether to proceed further with the project. M Community Development Department Jason Bickling Director Notes: ➢ Municipal Lands Inventory and Use Plan Review — July 19t" Worksession tentatively followed by a special meeting to approve the plan and forward it onto Council. ➢ Jesse Lee Home Property Update: Waiting to hear back from KCI and Coldfoot for next steps for moving forward. ➢ Continuing work on housing development pieces — Forest Acres Utility Expansion, Hemlock Subdivision, SMIC Bench. Outside of City Limits: On going Borough conversations, working on contact with USFS for available residential lots outside of city limits. ➢ Working with attorney on a compliance issues: STR, property use violations, etc. ➢ Working on Short Term Rental Regulations from STR Worksession input from Commissioners and the public ➢ Developing 2023 preliminary budget numbers ➢ Revising our Subdivision Agreement for Developers with the Fire Department, Public Works, and Utility Dept. in preparation for upcoming housing development. ➢ Coordinating with the Pioneers and the Legion for Columbarium Foundations in the cemeteries. ➢ Working on Title 15 Change Recommendations to start bringing forward to P&Z in the fall. We will look at bringing these items through in smaller chunks in priority order for a complete update of Title 15 eventually. ➢ DRP: continued work on the one in process and a few other developers that might be interested in using the program. ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, CUPs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. n CMR Finance Department Mission Statement: To Provide the highest level of services responsive to our community `s expectations and to enhance the quality of life and economic vitality. Carmen Jackson Firm and Finance: Valuable Objectives: Sully Jusino Deputy Finance Director Integrity, accountability and respect we built trust with all stakeholders through responsible stewardship of public resources. ✓ Carmen Jackson LLC firm continued assisting the Finance Department, on the preparation of the mid cycle budget for FY22. ✓ Carmen Jackson team will be on site in the 3rd week of July working with Finance team in the Internal and Forensic findings items, we initiated a workplan to analyzing, stablishing and reviewing policies in the Utility Dept. ✓ Conversation between department heads and Finance are initiated regarding FY23_24 budget plan and CIP to present to council. Annual Audit: ✓ Staff and Carmen Jackson firm continue working with Altman, Rogers & Co. in order to finalize audit answering question and providing data. 8 Electric Department Director Rob Montgomery ➢ Pros of Selling/Keeping the Electric Utility —Continuing to put together a report outlining the advantages for selling or keeping Seward's electric utility. The information will be shared with Council at the July 25 City Council Meeting. ➢ CEA's Incentive Program for EV Charging Stations — I participated in a meeting with representatives from Chugach Electric regarding their incentive program for electric vehicle charging stations. We are discussing the possibility of CEA extending its program to customers of Seward Electric. The various incentives would apply to Residential Level 2 Charging Stations, Commercial Level 2 Charging Stations and Commercial Fast Charging Stations. Discussions will continue in the weeks ahead. ➢ Customer Reclassification (Update) — Formal letters were sent out on June 27 to those customers being moved from Large General Service (LGS) to Small General Service (SGS). This change in their classification, which is expected to result in a slight decrease in their bills, goes into effect July 15. Also, follow-up communications with customers being reclassified from Small General Service to Large General Service will begin in early July. Initial communications with this group occurred in late April/early May. ➢ ""One Railbelt" Marketing (Update) — I continue to participate in weekly meetings with the other four Railbelt utilities for the "One Railbelt" marketing campaign. The campaign is focused the Railbelt utilities working together for federal grants and other funding to invest in transmission system upgrades and renewable energy generation in the Railbelt. 9 k ]' :pt Fire & Building Department Fire Chief Clinton Crites We can always use volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00pm. Statistical Information: Fire & Life Safety Inspections 2022 YTD: 272 with 215 violations noted. Emergency Calls YTD: 160 New Building Permits Issued 2022: 30 with a total valuation of $7,048,030.55 • Provided standby for the Fourth of July Fireworks Display and the Mt. Marathon race • The Burn Closure for the Kenai Peninsula is in effect, please see below Crews providing assistance to one of the cruise ships for a medical call. Please ensure all campfires are COMPLETELY OUT before leavina unattended! ito] Deputy Fire Chief McCoy and FF Pike assisting an injured Mt Marathon Race Runner off the Mtn during the race. THE STATE °fALASKA GOVERNOR MIKE DUNLEAVY Anchorage, AK 99501-3561 Main: 907.269-8431 Fax: 907-269-8918 Emergency Burn Closure Order Whereas, the period from April 1 to August 31, inclusive, of each year has been designated the fire season pursuant to AS 41.15.050; Whereas, the Commissioner of the Department of Natural Resources has delegated certain statutory authorities to the State Forester of the Division of Forestry and Fire Protection (the "Division"), and such delegated authority includes those encompassed by AS 41.15.050; Whereas, the State Forester has determined under AS 41.15.050 that past and present prevailing weather conditions have caused extremely dry and smoky conditions; Whereas, emergency responders and crews are working active wildland fires in decentralized and remote locations; Whereas, the Alaska Multi -Agency Coordination Group is elevating the state to Preparedness Level 5, which is the highest level in the Alaska Preparedness Plan and assigned when large fires that require incident management teams are occurring on several areas simultaneously, and most of the initial and extended attack resources are committed to new and existing fires; and Whereas, the State Forester has further determined that it is necessary to prohibit certain activities which unduly increase the fire danger pursuant to AS 41.15.010, AS 41.15.050 and 11 AAC 95.450; IT IS HEREBY THE ORDER OF THE STATE FORESTER, pursuant to AS 41.15.050 and 11 AAC 95.450, that beginning on July 1, 2022 at 11:59 p.m. Alaska Daylight Savings Time, and continuing until rescinded, the following are prohibited in the areas identified below: • All burning activity that requires a local or state issued burn permit, to include burn barrels, debris piles, and lawn burning, and large-scale contractor, agricultural and miscellaneous burning (this prohibition includes otherwise valid, issued permits); • Cooking, warming, a n d signaling fires not normally requiring a permit under 11 AAC 95.412 (d)(2) that are not contained in a Division -approved steel fire ring or other non-flammable containment device (rock rings are not an approved containment device); and • Outdoor burning devices that require an open/exposed flame to operate that are not commercially manufactured and do not meet the definition of an "approved burning device."' 1 11 AAC 95.495 (1) "approved burning device" means any propane, charcoal, or pellet grill; outdoor stove; fireplace; incinerator; hydronic heater; or similar device that (A) is of commercial or standard manufacture; (B) contains burning material; (C) is equipped with safeguards to prevent escapement of fire, such as spark arrestors or other devices; and (D) is not a burn barrel; This Order applies to all state, private, and municipal lands within the following Boroughs and Division of Forestry and Fire Protection areas: • Kenai Peninsula Borough • Matanuska Susitna Borough • Denali Borough • Fairbanks NorthStar Borough • Town of Delta and surrounding areas • Town of Tok and surrounding areas • Town of Glenallen and surrounding areas Warming and cooking campfires defined under 11 AAC 95.412 Permit Required (d)(2) established in wildland fire incident command posts and authorized spike camps that are in use by emergency responders and crews are excepted from this closure if they meet the following conditions: • less than three feet in diameter and two feet in flame height; • consist of only non -treated wood and/or paper debris; • are directly supervised at all times • are fully extinguished and cold to the touch when not in use. This order does not replace or amend previously issued fire restrictions unless specifically stated. Violations of this order may be prosecuted under AS 41.15.140 and other applicable authorities. Digitally signed by Helge Eng Helge Eng Date: 2022.06.30 20:24:56-08'00' Helge Eng Date State Forester and Division Director 13 Harbor Harbormaster Norm Regis ➢ The 330-ton Travelift has continually to be very busy this week we are currently placing vessels into the water, there is roughly a week or so waiting list the yard is almost empty. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The water is on at all locations in the harbor. ➢ We have opened G, K and L-float still waiting on the pedestals, no water is available but we did set up a location between K and J float for the vessels to clean or get fresh water. STILL WAITING ON THE PEDESTALS. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor office is currently open seven days a week. ➢ The North East harbor launch ramp was opened on Thursday June 30 the fish cleaning station is open still waiting on a few items to complete the project. ➢ We have applied for a federal grant from the PIDP for the washdown pad. ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I -Dock. ➢ The harbor is fully staffed. 14 M Seward Community Library & Museum Bailey Sayler MUSEUM TEMPORARY DISPLAY Seward Coal Loading Facility The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and models of historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars. MUSEUM WINDOW DISPLAY Alaska Souvenir Spoons Featured in the Windows of History display is a collection of Alaska souvenir spoons. Learn a brief history of souvenir spoons in the USA and a history of the collector and donor of the spoons, local Barbara Shea. The spoons feature a variety of Alaska towns and motifs such as Seward, Valdez, Mt. McKinley, totem poles, and miners. Play in Chat Every Tuesday and Thursday, the Library and Bloom, work together to bring arts n crafts, story time, and play time for our younger crowd. Tuesdays we meet in the Library and Thursdays we will be meeting parents at the waterfront park as weather permits. Discovery Kits We have new Discovery Kits out for the public to use. New kits include Montessori letters and numbers, Zoo -Phonics, Anatomy, Cells, Time, Planets, Aquatic Discovery, and many more. Seward Summer Reading Program The Seward Summer Reading Challenge has started. We have reading logs available for patrons who wish to sign up and we will be having craft days on Wednesdays at 10 a.m. All ages are welcome to participate in the challenge. U11 Movie @ 2 The Movie @ 2 features the Waves Over Seward film that is shown, Monday — Sunday, at 2 p.m. for a $5 admission price. July 5 and July 12 @ 5:00pm - Free Family Movie Night Pedro`s Pan July 12 at 10 a.m. - Matthew Lasley an Alaska Author is coming to read his book, Pedro's Pan. July 20 at 10 a.m. - 80% Studios will be presenting a work shop on the Chickaloonies comic book series, storytelling, and creating comic books. August 2 at 10 a.m. — Whitney Anderson an Alaskan Author and Illustrator will be at the library to read her book, Ocean Bear. For the month of June, we served over 10,000 patrons. Library hours Tuesday — Friday Saturdays 9 a.m. — 6 p.m. 9 a.m. — 5 p.m. Museum Summer Hours Tuesday — Saturday 11 a.m. — 5 p.m. We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. UVA Public Works Department Doug Schoessler ➢ Public Works Director -Landslide operations are now complete with the concrete jersey barriers in place. -The contractors for the US Army Corp of Engineers will be starting to do seismic and geotechnical work at both ends of the new tunnel. There will be some intermittent road closures in mid -July for seismic blasts by the outfall (waterfall). This is the start of the field work for the final design information. -A special thank you to Executive Assistant Kirsten who is helping to fill in at the Parks and Rec office after her regulars hours at Public Works, and put in multiple hours on the city planters and flower beds. All that over and above the full time work she puts in to keep the Public Works Dept running smoothly! -We are also working on departmental budgets and CIP requests. -Like other businesses here in Seward we continue to face challenges with Covid-19 absences and subsequent employee shortages. ➢ Streets Department -The Streets Dept operators cleaned and swept city streets in preparation of the 4t" of July festivities. They also delivered barricades and road closed signage along the race/parade route for the Chamber volunteers to set up as needed. The after -holiday pickup of the barricades will be the next morning on July 5t" -We are working on street repairs and maintenance and that will continue and even increase if we finally get rain storms. -Mowing activities at facilities and in right-of-way's have started and will continue through the summer. ➢ Water & Wastewater Department -The WW operators were able to smooth out the race trail area up Lowell Canyon as they do every year per request from the race coordinator. Water leaks or breaks at the harbor and campground were quickly fixed when broken. 18 -All water and wastewater facilities require mowing and upkeep. This is just another task to be completed by the department operators. ➢ City Shop Preventive Maintenance work on vehicles and equipment is being performed weekly. Repairs are fewer and are being done as necessary. iK CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Attorneys At Law Suite 302 911 West Eighth Avenue Anchorage, Alaska 99501 Telephone: (907) 272-8401 Facsimile: (907) 274-3698 bcf@bcfaklaw.com July 6, 2022 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council: This is our status report covering activity on legal matters worked on during June. General Matters: We reviewed and advised on public records requests. We provided a required certificate for the ACOE-City agreement for the Lowell Creek project. We advised on the procedural aspects of an appeal of a rezoning application. We advised on potential enforcement action against a landowner who is operating an unpermitted campground and who is blocking a City right-of-way. We advised on and proposed edits to a City software contract. We advised on the mechanics of including a minor offense fine schedule in the City code and alternatives to codifying such a schedule. We provided a letter to the City's auditors, as required for their annual audit. We responded to an inquiry from an attorney for a property owner about city requirements for utility service. We advised on the process for establishing and collecting assessments on property within a subdivision approved for development incentives. We advised on an existing GIS services contract. We reviewed an ordinance amending the zoning code. We began work on establishing leases with various media companies for use of city property for transmission equipment. Electric Utility: 20 We continued to advise on a pending RCA matter for formation of a reliability organization. We continued to advise on negotiation of a contract for purchase of transformers from Virginia Transformers Company. We advised on rules related to city support of a ballot proposition. Personnel: We advised on an employee grievance. We advised on the resignation of a probationary employee. We advised on the applicability of the Uniformed Services Employment and Reemployment Rights Act (USERRA) to an employee who left City employment to serve in the military. We drafted a related letter which will likely serve as a standard form for future USERRA situations. Port: We advised on a proposed lease assignment. You can expect to receive our next status report by August 2. Very truly yours, CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Sam Severin `AI Ordinance 2022-009 Documents: • Agenda Statement • Ordinance 2022-009 City Council Agenda Statement Meeting Date: July 11, 2022 To: City Council Through: Janette Bower, City Manager From: Carmen Jackson, CPA, LLC and Deputy Finance Director Sully Jusino Agenda Item: Ordinance 2022-009: Amending Seward City Code Section 2.25.045 Finance Department Background and justification: The purpose of this ordinance is to amend Section 2.25.045 to reflect the actual department duties. The section has been amended as follows: Amended Ordinance Amendment code section Page # 2.25.045 1 Updated bulletin — use of a letter after a number. Strike "Maintain the", insert "Reconcile", and insert "as maintained by 2.25.045 E 1 department directors". Finance does not maintain the inventory, just the combined list as provided by the department directors. Strike "Administer the city employees' retirement program" and insert "Provide for compliance and appropriate city funding of employee 2.25.045 F 1 retirement program". Finance does not administer the program, it is administered by PERS. Finance assures correct amounts are withheld from paychecks and paid to PERS. 2.25.045 H 1 Strike "such", insert "the". Small grammatical amendment. 2.25.045 L 1 Strike "(see title 6 ", code references become outdated and conflicting. 2.25.045 13 1 Struck in its entirety. The language is in 2.25.045 E. 2.25.045 14 1 Struck in its entirety. The language is in 2.25.045 H. 2.25.045 15 1 Struck in its entirety. The language is in 2.25.045 L. 2.25.045 16 1 Struck in its entirety. The language is in 2.25.045 D. Struck in its entirety. Finance does not administer workers compensation, 2.25.045 (17) 1 nor does finance collect the documents on workers compensation, that is an HR function. OSHA safety regulations is also an HR function. 2.25.045 (M) 1 New language recognizing the department's role in the annual audit process. 2.25.045 N 1 New language recognizing the department's management of cash flows. 2.25.045 (0) 2 New language recognizing the department's oversight of grant compliance and fiscal reporting. 2.25.045 (P) 2 New language recognizing the department's duties regarding reconciliation of financial accounts. 23 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): In department line items Not budgeted ✓ Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance* ✓ Yes Attorney Signature: Not applicable Comments: Electric Wastewater Water F1 Healthcare *unaudited numbers Finance Signature: Review Administration Recommendation e✓ Adopt Ordinance Other: 24 Sponsored by: Bower Introduction: July 11, 2022 Public Hearing: July 25, 2022 Enactment: July 25, 2022 CITY OF SEWARD, ALASKA ORDINANCE 2022-009 An Ordinance Of The City Council Of The City Of Seward, Alaska, Amending Seward City Code Section 2.25.045 Finance Department WHEREAS, administration desires to update this section to reflected the actual duties of the Finance Department. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Section 2.25.045 is hereby amended to read as follows (new language is in bolded italics and underlined and deleted language is stricken): 2.25.045 - Finance department —Powers and duties. The Finance Department shall: A. (44 Formulate, recommend and administer policies and procedures on all city financial matters; B. (-2) Prepare and maintain all necessary and appropriate financial records and statements and reports for the city; specifically, annual and quarterly reports reflecting revenues and expenditures of the individual departments, current monthly statements reflecting unencumbered balances for all city accounts; C. (-3) Review the proposed biennial budget for all departments of the city and consolidate them into a proposed biennial city budget for presentation to the city manager and city council; D. (4) Establish procedures and provide for the administration of the city's various insurance policies, advising as to the status and expiration of all the various policies; E. (-S) r,r..� Reconcile the inventory of property for the city as maintained by department directors; F. () ; Provide for compliance and appropriate city fundin;; of employee retirement program; G. (-7) Provide for telephone, cashier and utilities billing services; H. (4) Maintain the records as necessary for the fulfillment of the departmental function; L "Provide for the payment of all valid warrants and claims against the city; J. Provide for the city payroll function; K. ( Provide other services and duties as directed by the city manager; L. (4-2} Provide for all city purchases in conformity with the procedures established for that purpose (seetitle-6); 0 aS 0 W CITY OF SEWARD, ALASKA ORDINANCE 2022-009 eler-k "an attthef:iZatieft by the eity manager- and in e04qf:fflafiee with the pf:0ee"f:es- M. O Facilitate the completion of the annual audit and issuance of financial statements; N. Manage and ensure sufficient cash flows to meet current and future oblizations; O. O Monitor and maintain proper oversight ofg-rant compliance and fiscal reporting; P. (6) Ensure timely and accurate review and reconciliation of financial accounts, including bank, credit card, and investments as appropriate. Section 2. This ordinance shall take effect ten or thirty (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 25th day of July, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 41 Resolution 2022-082 Documents: • Agenda Statement • Resolution 2022-082 • Attachments: o Fort Raymond Substation Proposal MA City Council Agenda Statement Meeting Date: July 11, 2022 To: City Council Through: Janette Bower, City Manager From: Rob Montgomery, General Manager - Electric Agenda Item: Resolution 2022-082: Authorizing the City Manager to Enter into a Contract with Electric Power Systems, Inc. (EPS), for Engineering Services for the Design to Upgrade the Voltage and Transformer Capacity of Seward's Fort Raymond Substation to 115kV in a Not -to -Exceed Amount of $239,472, including a 20 percent Contingency Background and justification: Refurbishing and upgrading the voltage capacity of the Fort Raymond Substation is key part of the City's overall plan to upgrade its electric transmission infrastructure. Before the construction work gets underway in 2023, it is necessary to have EPS complete a preliminary detailed design of the substation. This task will consider and include all labor, materials, and other costs required to create a package that will identify all known equipment and materials requirements. The preliminary design will also specify long -lead-time equipment and materials for construction of the substation, as well as temporary installation of a mobile substation. Following a review of the preliminary design by the City, EPS will incorporate comments into a final design, which will provide sufficient detail for construction, maintenance, and operation of the substation. The design also will provide instructions for the "safe" retirement of old equipment. Drawings will include detailed materials lists specifying quantities, and when applicable, an acceptable manufacturer and catalog number. The engineering and design work outlined in this document is included for recovery in the Revenue Bond approved for the electric transmission infrastructure project. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and encourage future development." Strategic Plan: Reduce Energy Costs — Expand customer base within the Seward Electric utility area Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: X Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact $ $239,472 28 Funds are (✓): Budgeted Line item(s): Revenue Bond Funding (15000-0000-3400 to Contracted Services X Not budgeted Account Number 15341-0000-7009) Not applicable Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other X Electric Wastewater Water F1 Healthcare Unassigned Fund Balance*: $ 3,764,970.90 *unaudited numbers Available Unrestricted Cash Balance*: $ 9,018,914.93 Finance Signature: g Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-082 A Resolution of the City Council of the City of Seward, Alaska, Authorizing the City Manager to Enter into a Contract with Electric Power Systems, Inc. (EPS) for Engineering Services for the Design to Upgrade the Voltage and Transformer Capacity of Seward's Fort Raymond Substation to 115kv in a Not -To -Exceed Amount of $239,472, Including a 20 Percent Contingency WHEREAS, refurbishing and upgrading the voltage capacity of the Fort Raymond Substation is key part of the City's overall plan to upgrade its electric transmission infrastructure; and WHEREAS, before the construction work gets underway in 2023, it is necessary to have EPS complete a preliminary detailed design of the substation; and WHEREAS, this preliminary design work will consider and include all labor, materials, and other costs required to create a package that will identify all equipment and materials requirements; and WHEREAS, this preliminary design also will specify long -lead-time equipment and materials for construction of the substation, as well as temporary installation of a mobile substation; and WHEREAS, following a review of the preliminary design by the City, EPS will incorporate comments and produce a final design, which will provide sufficient detail for construction, maintenance, and operation of the substation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Electric Power Systems for engineering design services to upgrade the voltage and transformer capacity of the Fort Raymond Substation. Section 2. Funding in the amount of $239,472 is hereby appropriated from the approved Revenue Bond from Electric reserves account no. 15000-0000-3400 to contracted services account no. 15340-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of July, 2022. 30 3305 Arctic Blvd Suite 201 electric POWer S Sy t� Anchorage, AK 99503 Consulting Engineers '"`. Ph: (907) 523-3101 inc. Fax: (907) 522-1182 Email: dbuss(a epsinc.com Attn: Rob Montgomery February 2, 2022 City of Seward Subject: Fort Raymond Substation Engineering Proposal Dear Mr. Montgomery, Electric Power Systems, Inc. ("EPS") is pleased to present the City of Seward ("Seward") with a proposal for engineering services for the design to upgrade Fort Raymond Substation to 115kV and increase transformer capacity. It is our understanding Seward desires to replace the 69kV overhead bus/switches/breaker with 115kV gear and replace the two existing 7.5MVA 69/12.5kV transformers with two 25MVA 115/69/12.5kV transformers. The existing ground grid will be replaced as part of these upgrades. The following summary and costs represent our understanding of the scope of work for this project. 1. Preliminary Design After a kickoff meeting with Seward, EPS will begin producing a detailed design of the substation. This task includes all labor, materials, and other costs required to complete the preliminary design and create a package that will identify all known equipment and material requirements. This preliminary design work will identify long lead equipment and materials for construction of the substation, as well as temporary installation of mobile substation. Design drawings will be completed to the point of material identification and solicitation. We estimate these drawings will be 65% complete following this phase of the project. 2. Equipment Procurement Assistance This task includes the preparation of specifications necessary to procure long lead items that will be Seward furnished. It also includes providing engineer's estimates for owner -furnished materials and equipment, technical assistance during bidding phases, technical evaluation of bids, and review of vendor calculations, shop drawings, and other submittals. 3. Final Design Following Seward review of the preliminary design, and receipt of preliminary drawings from all long lead equipment vendors, we will begin incorporating comments into a final design. The final design will provide sufficient detail for construction, maintenance, operation of the substation and safe retirement of old equipment. Drawings will include detailed material lists that specify quantities, and when applicable, an acceptable manufacturer and catalog number. ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503 Ph: (907) 522.1953 • Fax: (907) 512.1182 • Email: eps�epsinc.com DELIVERABLES Our understanding of the deliverables are as follows: 1. 65% design package includes design drawings for review and oversight by Seward. 2. Final design package to include construction ready drawings. 3. Construction drawings to include temporary mobile substation connections, site development, foundation, raceway, lighting, grounding, fence, getaways, station service, and auxiliary electrical systems to form complete substations as requested. SCHEDULE EPS can commence work on this project within three weeks of receiving a notice to proceed. Final construction drawings will be provided within 3 months of final review of 65% design. CfAQ r We propose performing these services on a fee schedule basis using the enclosed fee schedule. We estimate our not -to -exceed cost, including 20% contingency, for these services to be $239,472. Below is a summary breakdown of costs: TASK DESCRIPTION Subtotal TOTAL COST (with contingency) 1 Preliminary Design $ 118,176 $ 141,811 2 Equipment Procurement Assistance $ 24,296 $ 29,155 3 Final Design $ 57,088 $ 68,506 TOTAL $ 199,560 $ 239,472 ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503 Ph: (907) 522.1953 • Fax: (907) S32.1182 • Email: eps�epsinc.com CLARIFICATIONS We are providing the following clarifications based on our understanding of the scope of work. The following items are not included in this proposal. • Construction engineering. • Permitting or right-of-way services. • Construction management/supervision. • Equipment settings, device software configuration, testing, and commissioning. • Geotech and ground resistance testing were provided under separate contracts in October 2021. • The replacement of the 12.5kV overhead bus with a switchgear module will be addressed in a separate proposal. The proposed harbor power project will determine the need for the switchgear module. Thank you for your consideration and feel free to contact me at (907) 523-3101 with any questions you may have. Thank you, David Buss Electric Power Systems, Inc. (907) 523-3101 ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503 Ph: (907) 522.1953 • Fax: (907) 512.1182 • Email: eps�epsinc.com Action Memorandum 2022-003 Documents: • Action Memorandum 2022-003 • Attachments: o City Council Action Memorandum 2202-001 o PACAB Resolution 2022-006 o YCE Proposal 34 City of Seward Action Memorandum 2022-003 Meeting Date: July 11, 2022 To: City Council From: Janette Bower, City Manager (as directed by the city council on June 27) Agenda Item: Action Memorandum 2022-003: Authorize the City Manager to Enter into a Professional Services Agreement with Your Clean Energy to Provide Consulting Services to the Heat Loop Ad Hoc Committee and Provide Services as Authorized by the City Manager as Requested by the Ad Hoc Committee in an Amount Not to Exceed $19,520 Council Action: 0 Approved 0 Amended: 0 Defeated Background and justification: On November 26, 2018, the City of Seward received a $725,000 grant from the Alaska Energy Authority's Renewable Energy Fund to build the Ground Source/Seward District Heat System demonstration project via Resolution 2018-089. The project was designed to provide primary heat for the City Library/Museum and City Hall Annex, with options to include the City Hall and Fire Station. The project is fully shovel ready for construction and the benefits to the community are broad and include long-term economic and environmental benefits. The project has substantial merit, beyond a return on investment, by showing the feasibility and benefits of using geothermal heat generated from Resurrection Bay and the project has stalled due to dramatic increases in the cost estimates. PACAB approved Resolution 2022-004 on February 16, 2022, to request City Council direct PACAB to create a committee to research funding opportunities for this project. March 29, 2022, City Council approved Resolution 2022-038, authorizing PACAB to create and lead an Ad Hoc Committee of interested community members to identify available funding sources to continue the ground source/Seward District Heat System project to completion. On June 2, 2022, the Ad Hoc Committee voted unanimously to bring forward a recommendation to engage Your Clean Energy to PACAB for consideration. During a special meeting on June 8, the Port and Commerce Advisory Board passed Resolution 2022-006, recommending that City Council direct the City Manager to enter into a professional services agreement with Your Clean Energy to assist with the identification of grant sources and provide grant writing services for the Heat Loop Project. On June 27, the city council passed Action Memorandum 2202-001, directing the city manager to bring a resolution to council engaging Your Clean Energy for consultation services and other services authorized by the city manager. B& Funding in the amount of $19,520 is hereby appropriated from General Fund Unassigned Fund Balance account no. 80040-0000-3400 within the 2022 operating budget. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.2 Continue to support efforts to develop alternative energy sources Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 19,520 This legislation (✓): Creates revenue in the amount of: x Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): x Budgeted Line item(s): Not budgeted Not applicable $ 19,520 Finance Signature: Review RV Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt AM Other: Kip City of Seward Action Memorandum 2022-001 Subject: Provide City Council Direction to Administration Concerning the Port and Commerce Advisory Board Resolution 2022-006: Recommending the City Council Direct the City Manager to Enter into a Professional Services Agreement with Your Clean Energy to Consult with the Heat Loop Ad Hoc Committee and Provide Services as Authorized by the City Manager as Requested by the Ad Hoc Committee in an Amount not to Exceed $19,520, and Appropriating Funds Agenda Date: June 27, 2022 Council Action: 0✓ Approved 0 Amended: 0 Defeated Background and justification: On November 26, 2018, the City of Seward received a $725,000 grant from the Alaska Energy Authority's Renewable Energy Fund to build the Ground Source/Seward District Heat System demonstration project via Resolution 2018-089. PACAB approved Resolution 2022-004 on February 16, 2022, to request that City Council direct PACAB to create a committee to research funding opportunities for this project. March 29, 2022, City Council approved Resolution 2022-038, authorizing PACAB to create and lead an Ad Hoc Committee of interested community members to identify available funding sources to continue the ground source/Seward District Heat System project to completion. On June 2, 2022, the Ad Hoc Committee voted unanimously to bring this recommendation forward to PACAB for consideration. During a special meeting on June 8, the Port and Commerce Advisory Board passed Resolution 2022-006, recommending that City Council direct the City Manager to enter into a professional services agreement with Your Clean Energy to assist with the identification of grant sources and provide grant writing services for the Heat Loop Project. Action Memorandum 2022-001 requests city council direction. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.2 continue to support efforts to develop alternate energy sources Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 — a future resolution would expend $19,520 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact 37 Funds are (✓): Budgeted Line item(s): Not budgeted X Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance* Attorney Review,/ RYes Not applicable NElectric Wastewater Water Healthcare *unaudited numbers Finance Director Signature: Administration Recommendation x Provide City Administration Direction Other: 38 Sponsored by: Board Member Jaffa CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2022-006 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL DIRECT THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH YOUR CLEAN ENERGY TO CONSULT WITH THE HEAT LOOP AD HOC COMMITTEE AND PROVIDE SERVICES AS AUTHORIZED BY THE CITY MANAGER AS REQUESTED BY THE AD HOC COMMITTEE IN AN AMOUNT NOT TO EXCEED $19,520, AND APPROPRIATING FUNDS WHEREAS, on November 26, 2018, the City of Seward received a $725,000 grant from the Alaska Energy Authority's Renewable Energy Fund to build the Ground Source/Seward District Heat System demonstration project via Resolution 2018-089; and WHEREAS, this project was designed to provide primary heat for the City Library/Museum and City Hall Annex, with options to include the City Hall and Fire Station; and WHEREAS, the project is fully shovel ready for construction; and WHEREAS, the benefits to the community are broad and include long-term economic and environmental benefits; and WHEREAS, the project has substantial merit, beyond a return on investment, by showing the feasibility and benefits of using geothermal heat generated from Resurrection Bay; and WHEREAS, the project has stalled due to dramatic increases in the cost estimates; and WHEREAS, on February 16, 2022, PACAB approved Resolution 2022-004 to request that City Council direct PACAB to create a committee to research funding opportunities for this project; and WHEREAS, on March 29, 2022, City Council approved Resolution 2022-038, authorizing PACAB to create and lead an Ad Hoc Committee of interested community members to identify available funding sources to continue the ground source/Seward District Heat System project to completion; and WHEREAS, the Ad Hoc Committee was directed to bring their recommendations back to PACAB for consideration; and WHEREAS, the Ad Hoc Committee will meet with city administration to learn about the grant writing resources available to the city through R&M Consultants which was approved by 39 PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2022-006 council Resolution 2021-119; and WHEREAS, should the Ad Hoc Committee discover a potential opportunity to apply for grant funding through R&M Consultants, or by other means, the Ad Hoc Committee wishes to have ready access to Your Clean Energy (YCE) for technical support, information, and services in support; and WHEREAS, the Ad Hoc Committee may continue to request input and engagement from YCE on a voluntary basis, but the Ad Hoc Committee is not authorized to commit or expend funds, per council Resolution 2022-038; and WHEREAS, the Ad Hoc Committee may request the paid services of YCE on a billable hourly basis, based on the contract proposal attached to this resolution, only by submitting their request to the city manager to include a specific request and time estimate; any expenditures incurred by YCE must be approved by, and will be paid in response to, a request from the city manager; and WHEREAS, on June 2, 2022, the Ad Hoc Committee voted unanimously to bring this recommendation forward to PACAB for consideration. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA that: Section 1. The Port & Commerce Advisory Board (PACAB) hereby accepts the recommendation of the Ad Hoc Committee. Section 2. PACAB will present this resolution and the contract proposal attached to City Council for consideration. Section 3. Funding in the amount of $19,520 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Finance Department Contracted Services account no. 01000-1140-7009 within the 2022 operating budget. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of Seward, Alaska, this 8th day of June, 2022. eto] PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2022-006 THE CITY OF SEWARD, ALASKA Brandii O'Reagan, Chair AYES: Jaffa, Paquette, Smith, Woelkers, Lawrence, Hughes NOES: O'Reagan ABSENT: None ABSTAIN: None ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) :si Your Clean Energy Celebrate the power of nature Page 1 of 2 May 11, 2022 Janette Bower, City Manager City Of Seward PO Box 167 Seward, AK 99664 RE: Proposal For Support Services — District Heat Loop Project Dear Janette: This proposal is for anticipated time effort by Andy Baker PE of YCE (You rCleanEnergy) to support additional grant opportunities and development of the City's District Heat Loop Project. This proposal is based on the following: BACKGROUND A team effort by the City and YCE to develop the current Heat Loop Project began with YCE completing a preliminary concept design and Economic Evaluation in 2015. YCE then provided technical assistance to develop a scope of work for construction of a 300 ft deep test well in the waterfront park near the Branson Pavilion. This test well was drilled and a 4" perforated PVC well screen was installed to depth in August of 2015. YCE assisted to identify the Castaway submersible probe that then City Building Inspector Stefan Nilsson used to make a series of measurements to profile the temperature and salinity of the water column down this test well. YCE updated the Economic Evaluation to include the test well measurements and the potential of the heat resource below grade in the waterfront park along the bike path. YCE presented the project to City Council and Admin in September 2015 and Council voted unanimously to pursue a $725,000 grant from the AEA Renewable Energy Fund. YCE provided assistance to complete the descriptive, economic, and technical elements of the AEA grant application; the application successfully competed along with 52 other renewable heat projects across the state of Alaska, and the grant award of $725,000 was made to the City with support in late 2018 from then Governor Bill Walker. The City in 2019 secured the services of YCE for Engineering Design of the project and to update the Economic Evaluation to reflect the final design. Both the final Engineering Design and Economic Evaluation were completed by YCE in August of 2020. SCOPE OF WORK - YCE ongoing time efforts may consist of the following: meetings with and/or presentations for PACAB, the PACAB Heat Loop Project Committee, City Admin and/or City Council; meetings with private, state or federal grant agencies regarding the project; providing historical and new information regarding the project and potential grant opportunities; general correspondence with City Admin, Council, Mayor, PACAB and/or PACAB Heat Loop Committee regarding the Project; and providing assistance to the City with technical and economic information needed for grant applications the City is making for the Project. 3604 S. Charlestown Street, Seattle WA 98144 907-274-2007 www.yourcleanenergy.us Elm Your Clean Energy Celebrate the power of nature Page 2 of 2 ASSUMPTIONS — Andy Baker of YCE will be available via teleconference or zoom for meetings and presentations with PACAB, City Admin and City Council, but will not travel to Seward unless time and expenses for a trip are fully covered by the City. DELIVERABLES — Following any meetings with City Admin, City Council or PACAB, meeting minutes will be compiled and then distributed to attendees as a record of what was discussed. Following any presentations to City Admin, City Council or PACAB, a PDF and power point show of the slide presentation will be distributed by email by YCE to attendees. Review comments, suggestions, or contributions to grant applications will be sent in PDF form to City Admin and PACAB. These efforts allow progress to be documented with transparency thru the process of developing funding for the project. SCHEDULE —Support services are available to the City from YCE as needed thru December 31, 2022. An extension of YCE support services is available once projected budget herein is reached, or if a time extension into 2023 is requested by City Admin. COMPENSATION — The 2022 billing rate for Andy Baker, PE of YCE for grant and project support is $160/hour. An invoice for each completed effort of the work will be submitted when the tasks and deliverables for that effort is completed. An estimate of YCE support time that may be needed thru December 31, 2022 is as follows, actual time effort may be more or less than this estimate: Prepare for and attend meetings w/ Admin, Council, PACAB (24 hours) $ 3,840 Provide historical and new information regarding the project (24 hours) $ 3,840 General correspondence with Admin or PACAB on the project (24 hours) $ 3,840 Technical assistance with completion of grant applications (50 hours) $ 8,000 Total Compensation $ 19,520 If you have any questions regarding the above scope for support services, or our understanding of the services that may be needed, please feel free to contact me, Sincerely, Andy Baker, PE Owner, Project Manager YourCleanEnergy LLC 3604 S. Charlestown Street, Seattle WA 98144 907-274-2007 www.yourcleanenergy.us 43 Action Memorandum 2022-004 Documents: • Action Memorandum 2022-004 • Attachments: o Concept 4 o Resolution 2021-143 o Resolution 2022-020 o Resolution 2022-021 44 City of Seward Action Memorandum 2022-004 Meeting Date: June 13, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Action Memorandum 2022-004: Direct the City Manager to Move Forward with the Hemlock Subdivision Project as Described in R&M Engineering Concept 4 Council Action: 0 Approved 0 Amended: 0 Defeated Background and justification: The City of Seward has a dramatic housing shortage and feedback from community stakeholders has indicated the supply is hundreds of homes short of meeting demand. This lack of market balance in residential home inventory is causing numerous negative downstream economic impacts. Local businesses have indicated the lack of available housing is a primary barrier to economic development. Some illustrative examples are the difficulty to recruit necessary levels of workers, high turnover in current staff, and high cost of living implications. Numerous organizations in the Seward community have expressed a desire for the City to take actions which will increase residential development. On December 13, 2021, the City Council unanimously approved Resolution 2021-143, which authorized the City Manager to work with R&M Engineering on the creation of a design for the Hemlock Subdivision. This task order (#2734.181) required an appropriation of $19,471 for the project. On February 14, 2022, City Council unanimously approved Resolution 2022-021 which authorized the City Manager to execute a task order 2734.182 with R&M Engineering for the rezone and replat of the proposed parcel necessary for the Hemlock Subdivision project. During the same meeting, City Council unanimously approved Resolution 2022-020 which authorized the City Manager to execute task order 2734.18.03 with R&M Engineering for the development of a utility expansion plan for water and sewer infrastructure which would be required for the subdivision. Task order 2734.04 authorized R&M Engineering to complete a geotechnical investigation of the proposed site and expended $29,855. In total, $115,786 has been spent on the project to date for technical services. This does not count internal costs. During the May 3, 2022, Planning and Zoning Commission Regular Meeting, the commission failed Resolutions 2022-009 (Replat) and 2022-010 (Rezone) which were necessary to move the project forward. 261 While the City Council has approved the expenditure of funds for this project, no formal project approval or direction has taken place. City Administration requests City Council approve the project itself and provide direction to move forward with the necessary actions. Of note, the proposed project has been adjusted based upon community input and comments made to Planning and Zoning Commission regarding the need for higher density residences. Please see the attached concept which includes a total of 30 units. This includes 16 duplexes and 14 four plex's. This would require the parcel to be zoned R3. SCC 15.01.035 (2) states, "A proposed amendment which is substantially the same as any other proposed amendment submitted within the previous nine months and which was not approved shall not be considered". City Administration requested the City Attorney review Code requirements and provide an opinion about changing the project from an R1 Zoning designation and 40 single family units to the current proposal meets the definition of "substantially different". The City Attorney confirmed this project does indeed meet the Code provision. If City Council approves this Action Memorandum, City Administration will take actions to advance the project to completion. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2.1 Promote Residential Development. 3.3.1 Encourage Development of New Housing in Seward Strategic Plan: Encourage construction of residential and seasonal housing Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Finance Signature: ✓ Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt Ordinance Other: e11 O Q E1 HEMLo"AVFNUF \ \ r2111 \ 0F El I 19 � \ \ \ O — J� g4P� I I F 6� I F° o° J L°U P 9 \ T ZS\ 11A1 —1 1 4 P �� a P 28 L o Lu ao 2 F f--� o� I OP�� 27 I / 21 / J L �--J I --- 361,U/�?p k°M�o / s / / tEl 22 \ \T � j�126I \ FOUR-PLEX — — J 3,600 SQ. FT. 15Q 7 F 23 / W C'i/ 11e�j / - o N L — J 13Q} Z °J�oCY / F lb -- --J Q 10 11 12 FOUR-PLEX / - _ - - I FOUR-PLEX 0 FOUR-PLEX 3,600 SQ. FT. 3,600 SQ. FT. 3,600 SQ. FT. L----J---J L -- — — —— PLAT No. 87-12 / REMAINDER LOT 12A z / LENGTH OF ROAD CENTERLINE: 1,286 FT. PREPARED BY: R&M CONSULTANTS, INC. 9101 VANGUARD DR. ANCHORAGE, AK. 99507 PH: (907) 522-1707 AECC111 SETBACKS CONCEPT 4 FRONT = 20' LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT No. 1 (PLAT 87-12) SIDE = 5' OR 10' ZONING: R3, SINGLE, DUPLEX, MULTI -FAMILY RESIDENTIAL REAR = 1' 0 ZONING: R3 AVERAGE LOT SIZE: <6,000 SQ. FT (DUPLEX) & 9,000 SQ. FT. (FOUR-PLEX) AVERAGE HOUSE SIZE: 2,000 SQ. FT (DUPLEX) & 3,600 SQ. FT. (F(:AJR-PLEX) DATE: 01-10-22 1 City Council Agenda Statement Meeting Date: December 13, 2021 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Resolution 2021-143: Authorizing the City Manager to Execute Task Order #2374.00 with R&M Consultants for the Development Concepts of the Proposed Hemlock Subdivision in the Amount not to Exceed $19,471 and Appropriating Funds Background and justification: With the affordable, year-round housing shortage that currently exists, the City needs to make every effort to explore opportunities for housing expansion and development which would in turn remove barriers to further economic development. The current property use is city owned campground with 47 Camp sites that are either RV Dry ($40) and Tent ($20). The historical revenue is as follows: 2019 $41,291 2020 $40,415 2021 $80,450 (new campground rates took effect in 2021) The task order would develop the different possible housing opportunity concepts that the property could be used for. Included in this resolution is a possible layout of the lots that would be created, but it should be noted that this task order will actually produce the preferable layout of lots which will maximize the utilization of the property in order to create housing. Consistency checklist: Comprehensive Plan: 3.2 Land Use 3.2.1 Promote residential and commercial development within the city of Seward and its vicinity in accordance with community values. 3.2.1.2 Expand the opportunity for affordable, diverse, year-round housing through appropriate land use regulations. Comprehensive Plan: 3.3 Housing 3.3.1 Encourage Development of New Housing in Seward 3.3.1.1 Support a range of housing choices that meet the needs of people in various income and age groups. 48 Fiscal note: Is this a budgeted expense? ❑ Yes ❑✓ No If yes, from which line item? Funding for this task order will be appropriated from General Fund Unassigned Fund Balance. Finance Department approval: 1(4 Attorney Review✓: Yes ❑ Not applicable x❑ Recommendation City Council approve Resolution 2021-143. E,K Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-143 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER #2374.00 WITH R&M CONSULTANTS FOR THE DEVELOPMENT OF THE PROPOSED HEMLOCK SUBDIVISION CONCEPTS IN THE AMOUNT NOT TO EXCEED $19,471 AND APPROPRIATING FUNDS WHEREAS, the City of Seward in in need of affordable, year-round housing for its residents; and WHEREAS, it is in the Comprehensive Plan to develop City owned land to meet the housing needs; and WHEREAS, the housing shortage is a major barrier to further economic development for the City; and WHEREAS, the city property currently existing as Forest Acres Campground could be utilized for an additional 11MISing opportunity; and WHEREAS, having different possible concepts produced would create a well-rounded decision -making process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to execute the lass, ordci- �\!it11 R&M Consultants for the proposed Hemlock Subdivision Concepts. Section 2. Funding in the amount of $19,471 is hereby appropriated front Gcneral Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Dex clopment Contracted Services account no. 01000-1122-7009 within the 2022 operating; budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13`h day of December, 2021. 50 CI"I'1' OIL SEWARD, ALASKA RESOLLB"HON 2021-143 risty AYES: Calhoon, Casagranda, DeMoss, Wells, McClure, T NOES: None ABSENT: Osenga ABSTAIN: None ATTEST: Brenda J. Ballou, MMC Axlmd City Clerk (City Sea]) ��a■�G,..�, �+ SIF lb • • 10 R��C • •, �_e1 �r SEAL OF AXY� stir . � � 4 i e'■�r+r4aar t�� A November 4, 2021 R&M Project #2734.00 Courtney Bringhurst Planner City of Seward PO Box 167 Seward, Alaska 99664 RE: On -Call Engineering Services Contract New Task Order: Hemlock Subdivision Concepts Dear Ms. Bringhurst, We are pleased to submit this fee proposal to the City of Seward (City) under our On -Call Engineering Services contract for Professional Planning Services to develop concepts for the Hemlock Subdivision. We propose the following tasks: Task 1. Research: ■ Comprehensive Plan research (compliance with goals, objectives, recommendations) ■ Zoning code research (what is allowed and required) ■ Review plats, easements, documents and utilities connections ■ Identify and reaffirm City's priorities through a scoping meeting Task 2: Develop 3 concepts that include: ■ Future housing based on City's priorities above in Task 1 ■ Internal and external circulation and access (all modes) ■ Sidewalks & other facilities as required or desired ■ Others to be defined through scoping including lighting, landscaping, signage etc. A project fee estimate for the services described above is enclosed with a Not -to -Exceed (NTE) amount of $19, 471. Please let us know if you have any comments or questions. Sincerely, R&M CONSULTANTS, INC. Van Le, AICP Planning Department Manager Enclosure: Project Fee Estimate 6% CD CD �CY) � § § \ CO E� \w_ ƒ § \\/ \\ E _ '> § / .E e £ o ® co § § ( » E a a \ Co 2 0 co v $ $ �&E z a _ ` E\% wz k $ $ $ a S CL w E E E o m @ z �kkk(a CO a 3 R Sw&a �LLk I I k \ k LCD C.)$ co 2 $ r a j j #\ ] mo go )// j kCD / 0 ( k 2 � m CL § gm o z � 2kI e2 g 2 a\ CL a F- m 3 o Q- o z x w0(L 0 v = w w w-1 R = F- CL E «o m» oo »m 00 \aG z « o � 2 a E q a 2 a � C5 2 ° 0) ° \ [ m » » \ i 0 k / � k § CL CL » § 3 w \ E z § § / § / / k / LU w\ § /} \ // )j /\ au °° �� \ § �0 3 f CL 0k2 § m « * 0 m 2 > R ) ) _ 2/ ƒ s ] $ o 3 § ƒ 0 ) § � m m §F-z /\\ �k ��$F-�§ Kenai Peninsula Borough GIs Division PARCEL REPORT 11/18/2021 9:14 PARCEL ID: 14502602 Total Acreage: 11.57 LEGAL DESCRIPTION: T 1N R 1W SEC 34 SEWARD MERIDIAN SW 0870012 FORT RAYMOND SUB REPLAT NO 1 LOT 12A ALL PHYSICAL ADDRESSES ON THIS PARCEL: 911 HEMLOCK AVE LAND VALUE: $1,596,400 ASSESSED VALUE: $1,596,400 IMPROVEMENT VALUE: $0 TAXABLE VALUE: $0 BUILDINGS ON THIS PARCEL: OWNERS: Building Type Square Footage Year Built Name: SEWARD CITY OF Address: PO BOX 167 SEWARD, AK 99664 The data displayed herein is neither a legally recorded map nor survey and should only be used for general reference purposes. Kenai Peninsula Borough assumes no liability as to the accuracy of any data displayed herein. Original source documents should be consulted for accuracy verification. 54 Geographic Information Systems � 3 30 ft 911 Hemlock Ave Legend • Mileposts City Limits — Highways Major Roads Roads Tw Medium Volume Town Lowv5eeaanm: Omer Proposed Paroels Image ■ Red.. Eland-1 Green. ®srtd_2 ■ Blue. Bsntl_3 r This map is a user generatcd sta,c ou:pw trtxT an !rtarnes mapping s,ta and r. to reference only Data layers that appear on this map may or mar ctt be accuraW, cirrefd, of otherwise t. aole I: is roar to be �rd to nav=ca:;an. Notes City Owned Vacant Lot FORT RAYMOND SUB REPLAT NO 1 LOT 1 ZA DATE PRINTED: 6/10/2021 6si.. MAP: Current Electric Utility 611 y A. i lvea 4 58 ac ' I'ermc4er 694 AO n hrr.a 0 71 ac 1'ermeler f77 ;6Fi � .. � �f-�nn,r•f ��r �, r.� �r n , �S fuea a b! ac 14muneldW 124 F`. fovea p /I at �?'�'rnnFthI Pcynnr,lrr 1 43 in ll ,M C,enquaphic Information Systems It possible new subdivision Legend • Mileposts J City t.irnits Highways Major Roads Roads — Town Medium Volume --- Town LamSeasonal; Oher Propaaod Parcels Image . Red. 8ald__i . Grccn annd-: ■ Slue. Band-3 TI'u5 m�3p is a u34r genelatetl static rwteut item an Internet marpping site aril i for relcrence pnty. Data Layers !hat appear* cn this n.ap may ow may rat ly tt rura'e. [urrent, or OIPrc'+v+i5r* roliahle. It 6 no Ira be used'cr naogatcn. Notes Type any notes here. DATE PRINTED: 4/19/2021 58 MAP Location of current water and sewer utilities 59 City Council Agenda Statement Meeting Date: February 14, 2022 To: City Council Through: Janette Bower, City Manager From: Stephen Sowell, Assistant City Manager Agenda Item: Resolution 2022-020: Authorizing the City Manager to Execute Task Order #2734.182 With R&M Engineering for the Development of a Plan to Expand City Water and Sewer Infrastructure for the Purpose of Developing the Hemlock Subdivision in an Amount not to Exceed $9,553 and Appropriating Funds Background and justification: Given the year-round housing shortage that currently exists in Seward, the City is undertaking available opportunities to explore options for housing expansion and development which would in turn remove barriers to further economic development. The City owns a number of parcels which are viable options for subdivision development. One of the prominent opportunities is located on the south side of Hemlock Street. On December 13, 2021, Seward City Council approved resolution 2021-143; which authorized the City Manager to execute a task order with R&M Engineering to create a concept design for the Hemlock Subdivision. That subdivision design concept has been created and the next step in the process is to expand utilities to the future subdivision. Task order #2734.182 will provide the plan for expansion of water and sewer infrastructure which is required for the development of the proposed 40 homes in the Hemlock Subdivision. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive 3.2 Land Use, 3.2.1 Promote Residential Development, 3.3 Housing, 3.3.1 Plan: Encourage Development of new housing in Seward, 3.3.1.1 Support a range of new housing choices Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 9,553 This legislation (✓): Creates revenue in the amount of: x Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted Not applicable Finance Signature: + >f Attorney Review✓ I I Administration Recommendation RYes Not applicable eAdopt Resolution Other: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-020 A RESO1,(.TI0N OF THE CITY COUNCIL OF T I I E CITY OF SEWARD, ALASKA, ,Xt.-I-I-IORI"LING THE CITY MANAGER TO EXECUTE TASK ORDER #2734.182 WITH R&M ENGINEERING FOR THE DEVELOPMENT OF A PLAN TO EXPAND CITY WATER :AND SEWER INFRASTRUCTURE FOR THE PURPOSE OF DEVELOPING THE HEMLOCK SUBDIVISION IN THE AMOUNT NOT TO EXCEED $9,553 AND APPROPRIATING FUNDS )V1-11 RE,:-S, the City of Seward in in heed of affordable, year-round housing for its current and I utul-c rc sidents; and W IIEREAS, the Seward Comprclicri:si%e Plan specifically indicates the need to expand hnusltl�_' in the City; and WHEREAS. the current lack of housing is a primary barrier to further economic development in Se�,�ard; and WHEREAS, the citizens of Seward consistently cite the lack of housing as an impediment to increasing their duality of life in Seward: acid WHEREAS, on December 13. 2021, the Seward City Council approved resolution 2021- 143 which authorized the City \4anagcr tri \�'ork w itli R&M Engineering on the creation of a design for the Hemlock Subdivision; and WHEREAS, the proposed Hemlock Subdivision will include 40 single family homes; and WHEREAS, Task Order #2734.192 will generate the list of, and cost associated with requirements for expansion of City water and sewer infrastructure which arc necessary for the creation ofthe l lenilock Subdivision. NOW, TH EREF ORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASK.L that: Section 1. The City Manager is authorized to execute task order #2734.182 with R&M Engineering for the creation of a utility expansion plan. Section 2. Funding in the amount of $9,553 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Development Contracted ServicCs accciunt no. 01000-1122-7009 within the 2022 operating budget. Section 3. This res01LIT1011 shall take effect immediiltelN upon M101 tl0ll. 62 CITY OF SFWARD, AI,ASKA RESOLUI ION 2022-020 PASSLD :XND XPPROVED by the City Council of the City of Seward, Alaska, this 14'h dal Lit 1'ehrlmi'V, ?[}72 TlIV (I 1. � ()Y SEWARD isty Terri, Mayor AYES: Wells, DeMoss, Calhoon, McClure, Osenga, Terry NOES: None ABSEN'I: Cas4l�-'rallda ABS l- \IN- Ntme ATTEST: Brenda J. Ball u, MMC City Clerk (City Seal) c.Nf.,...,. SEAL OF r 63 January 28, 2022 R&M No. 2734.00 Stephen Sowell Assistant City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Hemlock Subdivision — Development Cost Estimates Dear Mr. Sowell, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and during our meeting on January 21, 2022. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. Cost Estimates —Subdivision Development Development of construction cost estimates for the full subdivision development will require concept design for proposed subdivision, including layout of the underground pipe systems along Hemlock Avenue and within the new subdivision. Development construction cost estimates will include estimated costs for design, roadway reconstruction along Hemlock Avenue and other associated costs for complete installation. We will review record information and any previous bidding data provided by the City to plan for connection of the new pipe systems connecting near the intersection of Hemlock Avenue and Dimond Boulevard. The water main extension will loop extend down Hemlock Avenue and loop through the proposed subdivision. The gravity sewer main will connect to the existing lift station and parallel the water main on Hemlock Avenue, extending utility main stubs along the proposed roadway adequate for service connections to each lot. The need for an additional sewer lift station will be evaluated in the concept design and included in the construction cost estimate, if required. Construction cost estimates will include estimated construction costs for utilities mains and services stubbed to the parcel lot lines. Deliverables: ■ Concept Development Design — Hemlock Avenue and Subdivision ■ Construction Cost Estimate — Hemlock Avenue (includes full utility construction) ■ Construction Cost Estimate — Hemlock Subdivision Development (includes full utility construction) Schedule: R&M can prepare deliverables within four weeks from receiving NTP and the record information from the City of Seward. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $9,553. We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions or require additional information, please feel free to contact me at 646- 9603. Sincere) R CONS LTANTS, INC. bonald R. Porter, PE Utility Group Manager Attachment: Cost Estimate Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contra ct\Estimates\TOxx Hemlock Development Cost Estimates\R&M City of Seward Hemlock Subd Development Cost Estimating.doc 64 R&M CONSULTANTS, INC. 9101 rontgStreet#1so .Aairb°p 9e AK99701 : 907.522.1707 Subdivision Development Cost Estimating FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project: Hemlock Subd Task: 01 Project No: 2734.00 Date: Jan 27, 2022 SUB -TASK SUB -TASK DESCRIPTION Utility Group Manager LABOR HOURS PER JOB CLASSIFICATION Senior Utility Utility Project Project Staff Engineer Engineer Engineer Project Management 2 1 Existing System Evaluation Record drawings research and review 1 2 4 2 Develop Concept Road -Utility Design 1 1 4 4 3 Cost Estimates 2 1 Roadway 4 2 Drainage 4 2 Water 4 2 Sewer 4 2 Lift Station 4 2 Electric 2 2 4 Estimate Assembly 2 QA/QC 2 1 2 Draft 1 1 Review Meeting 1 Final 1 1 TOTAL LABOR HOURS 8 4 32 24 0 0 0 LABOR RATES ($/HR) $205.20 $159.60 $148.20 $105.45 LABOR COSTS ($) $1,641.60 $638.40 $4,742.40 $2,530.80 $0.00 $0.00 $0.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE Misc. Field Supplies $ $ R&M Vehicle $ $ Per Diem $ $ TOTAL EXPENSES SUB -CONTRACTORS ASK DESCRIPTION FIRM TOTAL PRICE $ $ $ $ - TOTAL PRICE COMMENTS: 1.City of Seward will provide all available record drawings and historical bid pricing. 2. Site visits are excluded. TOTAL LABOR $ 9,553 TOTAL EXPENSES $ - SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 9,553 1/28/2022 City of Seward Hemlock Subd Development Cost Estimating 1 of 1 EMIOC�AVENUF \ \ 2 I 25 ►►?ei co 24 39 \ % 3 — 26 23 29 38 � k=50' (\ 22 % 11A1 — 21 / 37 27 tih /36 � � 28 20 � 29 � � 6 - 19 _ 35 30 i. 7 — — 18 — 31 8 cm) 17 — 16 ' 9 NO ACCESS ESMT. N 15 TYPICAL SETBACK LINE F — 80, 10 11 -1� V / 14 12 TYPICAL HOUSE � I-L PLAT No. 87-12 / REMAINDER -,7 LOT 12A LENGTH OF ROAD CENTERLINE: 1,297 FT. PREPARED BY: R&M CONSULTANTS, INC. 9101 VANGUARD DR. ANCHORAGE, AK. 99507 PH: (907) 522-1707 AECC111 SETBACKS FINAL CONCEPT FRONT = 20' LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT No. 1 (PLAT 87-12) SIDE = 5' OR 10' ZONING: R1, SINGLE FAMILY RESIDENTIAL REAR = 10' AVERAGE LOT SIZE: <6,000 SQ. FT AVERAGE HOUSE SIZE: SINGLE FAMILY = 2,100 SQ. FT FOOTPRIN F6 DATE: 01-25-22 1 w . kWm [ d k�.yF x a W --------- ' I � giNSeBa 1 � 3r15' �iZ 133Y1b` \\\\ 0 lygo f. N� �e %I -- 8 (OIO,Off) f6'bif 3, Ol,E.bBn ��- S/6Ff 'a, SO(F. bBN -8 b ' is �^ I S 7aNJA�' M�,fIVlN ' (fEM✓ f/'fFsl $ $ � I I 3.ufrbBN ' 3 �yll.e g • I I I I I I I I I � 1 I 1 I I I I of ei 8 3 I$ QVj I I C Y O♦ I� vw N 8 tiP r i.a e CI *i 05ff/ —' w / .8 aAFrp Q ob ryry / e8 8 B z/ -a tvr 00 (D 2 At, uj I, wpanr P, � 01 2 City of Seward P.O. Box 167 Seward, AK 99664 Phone: 907-224-4073 To: Tel: New Hemlock Subdivision Fax: Estimate W04178 Estimate Date: 01/26/2022 Agent: Item Code Quantity UM Price Extended Amount LABORI 4.00 Hourly 66.06 264.24 Labor Engineer - Field LABOR2 120.00 Hourly 86.86 10,423.20 Labor Crew - Lineman LABOR2.1 40.00 Hourly 99.64 3,985.60 Labor Crew - Foreman #504 4.00 Hourly 20.00 80.00 Pickup Truck # 5 3 7 4.00 Hourly 20.00 80.00 Pickup Truck #524 12.00 Hourly 100.00 1,200.00 Bucket Truck - Large #535 12.00 Hourly 75.00 900.00 Digger ' Derrick 4519 40.00 Hourly 75.00 3,000.00 Excavator - Volvo ECR #525 20.00 Hourly 65.00 1,300.00 Loader - Volvo L90 #517 8.00 Hourly 15.00 120.00 Equipment Trailer 9506 8.00 Hourly 15.00 120.00 Reel Trailer 55063 700.00 Foot 3.25 2,275.00 2" PVC - I pieces (Part number: Schedule 40- 10' Pieces) 55040 80.00 Each 4.41 352.80 2" - 24R 90D PVC Preacher Collars 30.00 Each 5.20 156.00 Estimate Date: 01 26-202Y0 To: New Hemlock Subdivision Pagel of2 Item Cade Quantity UM Price Extended Amount Bell End - 2" (Part number: Cantex #3144008) 75047 900.00 Foot 2.45 2,205,00 4/0 USE Triplex - "Sweetbriar" 40035 5.00 Each 2,000,00 I0,000.00 25KVA (Underground: Single Phase 7.2 112.5kV I20/240V) 40037 5.00 Each 2,163.00 10,815.00 50KVA (Underground: Single Phase 7.2 / 12.5kV 120/240V) 16003 10,00 Each 495.00 4,950.00 UM 1-7CT 15037 8.00 Each 195.00 1,560.00 Secondary Pedestal - Heavy Duty (Part number: Pencell 9AGNS-14HP) 75001 400,00 Foot 2.35 940.00 #2 220 Mil Concentric Neutral Jacketed Sub Total: 54,726.84 OH: 7,497.58 Quote Total in USD currency: 62,224.42 Deposit: 62,274.42 Balance Due: 0.00 Estimate Date: 01 26 2022 71 To: New Hemlock Subdivision Page 2 of 2 City of Seward General Fund Unassigned Fund Balance Information 2021 Unaudited Ending Balance (2021 Beginning Balance): $ 4,853,258.57 2022 Appropriations Resolution 2022-003 R&M Task Order 21-00 SMIC Bench $ 123,395.00 Resolution 2022-XXX R&M Task Order 2734 Gillespie Property $ 71,591.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock Replat $ 56,907.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock W/S Infrastructure $ 9,553.00 Total 2022 appropriations: $ 261,446.00 Unaudited ending estimated balance: $ 4,591,812.57 Unaudited r`a City Council Agenda Statement Meeting Date: February 14, 2021 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Agenda Item: Resolution 2022-021: Authorizing the City Manager to Execute Task Order No.2734.181 with R&M Consultants for the Rezone and Replat of the Proposed Hemlock Subdivision, Physical Address: 911 Hemlock Ave.; Legal Description: T 1n R 1w Sec 34 Seward Meridian SW 0870012 Fort Raymond Sub Replat No 1 Lot 12a, in an Amount not to Exceed $56,907 and Appropriating Funds Background and justification: With the affordable, year-round housing shortage that currently exists the City needs to make every effort to provide opportunities to create additional space for housing development to not only meet our current need but also to remove barriers for future economic development. The R&M task order that was previously approved was to develop multiple subdivisions concepts. The concept that provided the most single-family homes was chosen and modified after consulting public works, electric, and community development departments. The conceptual development map (attached) contains roughly 6.8 acres gives us the possibility of up to 40 additional single-family homes. The next step in development to make the best use of this property to meet the needs of the community, is a rezone and replat: it needs to be rezoned from institutional to Single Family (R1) and a separate plat created to separate it from the city property to the south (bike park). This task order would complete both of those next required steps. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2.1, 3.2.1.2, 3.3.1, 3.3.1.1 Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 56,907 This legislation (✓): Creates revenue in the amount of: x Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted Not applicable 56,907 73 ti Finance Signature: It I.' Attorney Review✓ I I Administration Recommendation RYes X Not applicable eAdopt Resolution Other: 74 0 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-021 A RESOLLTION OF TIIE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ALIA-HORIZING THE CITY MANAGER TO EXECUTE TASK ORDER NO. 2734.181 WITH R&M CONSULTANTS FOR THE REZONE AND REPLAT OF THE PROPOSED HF,MLOCK SUBDIVISION (PHYSICAL .ADDRESS: 911 HEMLOCK AYE.; LE(.'AL DESCRIPTION: T IN R IW SEC 34 SEWARD MERIDIAN SW 0870012 FORT RAY'MOND SUB REPLAT NO 1 LOT 12A) IN AN AMOUNT NOT TO EXCEED $56,907 AND APPROPRIATING FUNDS WIIEREAS, the task order by R&M has been completed to do a design study on the proposed I lemlock Subdivision; and WH EREAS, the current city prop crty is 11.57 acres which includes the bike park; and WHF.RF.AS. t17e proposed subdiN 1s1os7 area is approximately 6.8 acres and needs to be its own parcel scl anitc from the bike park in order to sell and be developed; and WHEREAS, the current zoning is institutional; and. WHEREAS, the greatest need for our community is single family housing; and WHEREAS, the property will conceptually have up to 40 single family homes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to execute task order R&M No.2734.181 with R&M ('onstrltants for the Rezone and Replat of Lot 12A, Fort Raymond Subdivision, Replat No.I ( Plat no.8 7 -12 ). ( Physical Address: 911 Hemlock Ave. Lcgal Description: T IN R I W SEC 34 SEWARD %I ERIDI.NN SW 0870012 FORT RAl"MOND S(;13 RFPLAT NO 1 LOT 12A) Section2. Funding in the amount of 50.907 is lierchy appropriated from General Fund Unassigned Fund Balance account no, 01000-0000-3400 to Community Development Cow racted Services account no. 01000-1 122-7009 within the 2022 operating budget. Section 3. This resolution shall take effect immediately upon adoption. PASS E D AN D A PPRO V ED by the City Council of the City of Seward, Alaska, this 14'h Clidl' Ckl I'cE7rLliif 1''. 2t1�2. VAR CITY OF SEWARD, ALASKA RESOLUTION 2022-021 CI'VV OE SEW KA T AY1 �,: Wells, dsenga, DeMoss, McClure, Calhoon, Terry N(-)f " : None ABSEN F: Casal randa ABSTAIN: \one ATTEST: i_I_'_.._0I�Z. ..:...: Brenda mmC City Clerk (City Seal) ,,aaasafaff./. s• t'GdR �! Ry a �10.1 r � • r tP Z* OF $%&$asssstiM� Mayor EMIOC�AVENUF \ \ 2 I 25 ►►?ei co 24 39 \ % 3 — 26 23 29 38 � k=50' (\ 22 % 11A1 — 21 / 37 27 tih /36 � � 28 20 � 29 � � 6 - 19 _ 35 30 i. 7 — — 18 — 31 8 cm) 17 — 16 ' 9 NO ACCESS ESMT. N 15 TYPICAL SETBACK LINE F — 80, 10 11 -1� V / 14 12 TYPICAL HOUSE � I-L PLAT No. 87-12 / REMAINDER -,7 LOT 12A LENGTH OF ROAD CENTERLINE: 1,297 FT. PREPARED BY: R&M CONSULTANTS, INC. 9101 VANGUARD DR. ANCHORAGE, AK. 99507 PH: (907) 522-1707 AECC111 SETBACKS FINAL CONCEPT FRONT = 20' LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT No. 1 (PLAT 87-12) SIDE = 5' OR 10' ZONING: R1, SINGLE FAMILY RESIDENTIAL REAR = 10' AVERAGE LOT SIZE: <6,000 SQ. FT AVERAGE HOUSE SIZE: SINGLE FAMILY = 2,100 SQ. FT FOOTPRINf7 DATE: 01-25-22 1 January 26, 2022 R&M No. 2734.00 Stephen Sowell Assistant City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Proposed Hemlock Subdivision Platting and Re -Zone Dear Mr. Sowell, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and during subsequent phone conversations. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. Preliminary Plat We understand that you would like to subdivide and develop Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No. 87-12), located in Seward, Alaska. A feasibility study performed by R&M was approved by you and the final concept design using the R1 zoning district, with single family homes will be used moving forward. A copy of the final concept exhibit is included in this proposal. The preliminary plat task includes performing a field survey of the boundary and collecting topographical information that can be used in the design engineering phase of development. We plan to use our DJI M600 Pro Aircraft, equipped with a survey grade LiDAR unit, to capture the ground surface and supplement the data with a ground survey of drainages, utilities, and above ground features that may not be captured by the LiDAR. We propose to prepare a preliminary plat this winter for review by the City of Seward and the Kenai Peninsula Borough, and follow up with the field survey in the spring when the snow and ice is melted. This estimate includes all work to perform the field survey and guide the subdivision through the platting process to plat approval with conditions of approval. At that point, an estimate to complete the subdivision will be prepared based on the final conditions of approval, and will include the engineer's estimate and subdivision agreement, as well as setting final corners for the subdivision. Deliverables: ■ Approved preliminary plat ■ Conditions of approval Re -Zone Task 2 will include a re -zone of the property to the R1 zoning district. Our estimate includes everything required to manage the re -zone process and meet with reviewers. We have included time to travel to Seward to present the re -zone application. Deliverables: • Approval of the re -zone application Schedule: We understand that you would like to prepare application packages and start the review process this winter. We can begin work within two weeks of receiving a Notice -to -Proceed (NTP). The time frame for completion depends on review time by the City of Seward and the Kenai Peninsula Borough, however, we anticipate submitting the preliminary plat and re -zone applications this winter, and performing the field survey in the spring. If the subdivision is approved by the platting authority, R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of approval. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $56,907. We have attached a detailed breakdown of our estimated costs for your review. Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contra ct\Estimates\TO18 Hemlock Subd Concept Planning\Ph. II Plat and Subd Agreement\R&M City of Seward Hemlock Subd Plat and Rezone Proposal.doc 78 Mr. Stephen Sowell 01125122 Page 2 Should you have any questions or require additional information, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. Dave Hale, PLS Attachment: Cost Estimate A& Innovating Today forAlaska's Tomorrow 79 07 .90 ? 72oggsR&M CONSULTANTS INC. 122FntSAK9104.90745227 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivison Project No: 2734.00 Date: January 25, 2022 Task Department Task Description Labor Expenses Total Cost 1 Geomatics/Planning Preliminary Plat $ 38,767 $ 9,795 $ 48,562 2 Planning Re -Zone $ 7,761 $ 584 $ 8,345 Total $ 56,907 1/25/2022 City of Seward Hemlock K lad Plat and Rezone.xlsx 1 of 3 ® � DQ�AA INC. 1`& M CONSULTANTS, N1 2102E ontgStreetD#150•• Fairbanks, AK 99701 . 907 452. 2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Preliminary Plat Project No: 2734.00 Date: January 25, 202: LABOR HOURS PER JOB CLASSIFICATION Senior SUB -TASK SUB -TASK DESCRIPTION Survey Land Land Land 2-Person 2-Person Party Surveyor Survey Survey Manager Surveyor Surveyor Chief (OT) (OT) Crew Crew (OT) (PLS) Project / Contract Management 4 8 Field Tasks Mobe/Demobe & Travel To/From Seward 8 8 Boundary Survey & Site control 16 4 Design Survey 16 4 Drone & Utility Survey to Nightly Download and CA 5 Office Tasks Coordination & Meetings 8 Research & Cent to Plat 6 Data Import & Fieldbook Reductions to Boundary Computations & Easements 14 Preliminary Plat Drafting & Deliverables 24 Professional Review 8 City of Seward Review 8 Kenai Peninsula Bor. Review 8 TOTAL LABOR HOURS 4 94 0 0 40 26 5 LABOR RATES ($/HR) $226•13 $174.98 $161.52 $242.28 $255.74 $383.61 $242.28 LABOR COSTS ($) $904.51 $i6,448.12 $0.00 $0.00 $10,229.6o $9,973.86 $1,211.40 EXPENSES COMMENTS: UNIT TOTAL This estimate is for performing a DESCRIPTION QUANTITY PRICE PRICE MARKUP PRICE boundary and design survey of the Misc. Field Supplies , $ 100.00 $ 100.00 $ $ 100.00 proposed Hemlock Subdivision, and R&M Vehicle 7 $ 95.00 $ 665.00 $ $ 665.00 preparing preliminary plat package for CPS Equip. 2 $ 450.00 $ 900.00 $ $ goo.00 review by the City of Seward and the Drone , $ 1,100.00 $ 1,100.00 $ $ ,,,00.00 Kenai Peninsula Borough. Per Diem 14 $ 445.00 $ 6,230.00 $ $ 6,230.00 Certificate to Plat t $ 375.00 $ 375.00 $ $ 375.00 An estimate to complete the subdivision Seward Platting Fees $ - $ $ - will be prepared after the subdivision has Kenai Pen. Bor. Platting Fees t $ 400.00 $ 400.00 $ $ 400.00 been approved with Conditions of Recording Fees t $ 25.00 $ 25.00 $ $ 25.00 Approval. TOTAL EXPENSES $ 9,795 SUB -CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 38,767 TOTAL EXPENSES $ 9,795 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 48,562 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 2 of 3 07 .90 rrA? 72ogbgsR&M CONSULTANTS INC. 122FntS0AK910D.90745227 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Re -Zone Project No: 2734.00 Date: January 25, 202, SUB -TASK SUB -TASK DESCRIPTION Planning Manager LABOR HOURS PER JOB CLASSIFICATION Staff Senior Planner Land Admin. Surveyor Project Coordination 6 2 Travel to/From Seward 6 Rezone Application Draft 2 12 Final 1 4 Planning Commission Hearing 3 3 Conditions of Approval 2 6 Preliminary Plat Package 16 TOTAL LABOR HOURS 14 49 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111.15 $173.84 $111.15 $126.28 $166.46 $249.69 LABOR COSTS ($) $2,314.20 $5,44635 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE $ _ $ Mileage to Seward 240 $ 0.58 $ 139.20 $ Per Diem 1 $ 445 00 $ 445 00 $ $ - $ $ $ $ $ $ $ $ $ $ $ TOTAL EXPENSES SUB -CONTRACTORS SUB- DESCRIPTION FIRM TASK TOTAL PRICE $ $ 139.20 $ 445.00 $ $ $ $ $ $ $ 584 TOTAL PRICE COMMENTS: Assumes In -Person Planning Commission Hearing -Per Diem includes accommodations, meal for in -person Planning Commission hearing -Assumes Rezoning procedure as laid out in City of Seward Code of Ordinances i5.oi.o35 Amendments and Section i5.01.040 Procedures -Assumes Fees for Rezone to be paid by City of Seward TOTAL LABOR $ 7,761 TOTAL EXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 8,345 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 3 of 3 January 26, 2022 R&M No. 2734.00 Stephen Sowell Assistant City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Proposed Hemlock Subdivision Platting and Re -Zone Dear Mr. Sowell, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and during subsequent phone conversations. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. Preliminary Plat We understand that you would like to subdivide and develop Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No. 87-12), located in Seward, Alaska. A feasibility study performed by R&M was approved by you and the final concept design using the R1 zoning district, with single family homes will be used moving forward. A copy of the final concept exhibit is included in this proposal. The preliminary plat task includes performing a field survey of the boundary and collecting topographical information that can be used in the design engineering phase of development. We plan to use our DJI M600 Pro Aircraft, equipped with a survey grade LiDAR unit, to capture the ground surface and supplement the data with a ground survey of drainages, utilities, and above ground features that may not be captured by the LiDAR. We propose to prepare a preliminary plat this winter for review by the City of Seward and the Kenai Peninsula Borough, and follow up with the field survey in the spring when the snow and ice is melted. This estimate includes all work to perform the field survey and guide the subdivision through the platting process to plat approval with conditions of approval. At that point, an estimate to complete the subdivision will be prepared based on the final conditions of approval, and will include the engineer's estimate and subdivision agreement, as well as setting final corners for the subdivision. Deliverables: ■ Approved preliminary plat ■ Conditions of approval Re -Zone Task 2 will include a re -zone of the property to the R1 zoning district. Our estimate includes everything required to manage the re -zone process and meet with reviewers. We have included time to travel to Seward to present the re -zone application. Deliverables: • Approval of the re -zone application Schedule: We understand that you would like to prepare application packages and start the review process this winter. We can begin work within two weeks of receiving a Notice -to -Proceed (NTP). The time frame for completion depends on review time by the City of Seward and the Kenai Peninsula Borough, however, we anticipate submitting the preliminary plat and re -zone applications this winter, and performing the field survey in the spring. If the subdivision is approved by the platting authority, R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of approval. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $56,907. We have attached a detailed breakdown of our estimated costs for your review. Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contra ct\Estimates\TO18 Hemlock Subd Concept Planning\Ph. II Plat and Subd Agreement\R&M City of Seward Hemlock Subd Plat and Rezone Proposal.doc 83 Mr. Stephen Sowell 01125122 Page 2 Should you have any questions or require additional information, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. Dave Hale, PLS Attachment: Cost Estimate A& Innovating Today forAlaska's Tomorrow 84 07 .90 ? 72oggsR&M CONSULTANTS INC. 122FntSAK9104.90745227 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivison Project No: 2734.00 Date: January 25, 2022 Task Department Task Description Labor Expenses Total Cost 1 Geomatics/Planning Preliminary Plat $ 38,767 $ 9,795 $ 48,562 2 Planning Re -Zone $ 7,761 $ 584 $ 8,345 Total $ 56,907 1/25/2022 City of Seward Hemlock lad Plat and Rezone.xlsx 1 of 3 ® � DQ�AA INC. 1`& M CONSULTANTS, N1 2102E ontgStreetD#150•• Fairbanks, AK 99701 . 907 452. 2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Preliminary Plat Project No: 2734.00 Date: January 25, 202: LABOR HOURS PER JOB CLASSIFICATION Senior SUB -TASK SUB -TASK DESCRIPTION Survey Land Land Land 2-Person 2-Person Party Surveyor Survey Survey Manager Surveyor Surveyor Chief (OT) (OT) Crew Crew (OT) (PLS) Project / Contract Management 4 8 Field Tasks Mobe/Demobe & Travel To/From Seward 8 8 Boundary Survey & Site control 16 4 Design Survey 16 4 Drone & Utility Survey to Nightly Download and CA 5 Office Tasks Coordination & Meetings 8 Research & Cent to Plat 6 Data Import & Fieldbook Reductions to Boundary Computations & Easements 14 Preliminary Plat Drafting & Deliverables 24 Professional Review 8 City of Seward Review 8 Kenai Peninsula Bor. Review 8 TOTAL LABOR HOURS 4 94 0 0 40 26 5 LABOR RATES ($/HR) $226•13 $174.98 $161.52 $242.28 $255.74 $383.61 $242.28 LABOR COSTS ($) $904.51 $i6,448.12 $0.00 $0.00 $10,229.6o $9,973.86 $1,211.40 EXPENSES COMMENTS: UNIT TOTAL This estimate is for performing a DESCRIPTION QUANTITY PRICE PRICE MARKUP PRICE boundary and design survey of the Misc. Field Supplies , $ 100.00 $ 100.00 $ $ 100.00 proposed Hemlock Subdivision, and R&M Vehicle 7 $ 95.00 $ 665.00 $ $ 665.00 preparing preliminary plat package for CPS Equip. 2 $ 450.00 $ 900.00 $ $ goo.00 review by the City of Seward and the Drone , $ 1,100.00 $ 1,100.00 $ $ ,,,00.00 Kenai Peninsula Borough. Per Diem 14 $ 445.00 $ 6,230.00 $ $ 6,230.00 Certificate to Plat t $ 375.00 $ 375.00 $ $ 375.00 An estimate to complete the subdivision Seward Platting Fees $ - $ $ - will be prepared after the subdivision has Kenai Pen. Bor. Platting Fees t $ 400.00 $ 400.00 $ $ 400.00 been approved with Conditions of Recording Fees t $ 25.00 $ 25.00 $ $ 25.00 Approval. TOTAL EXPENSES $ 9,795 SUB -CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 38,767 TOTAL EXPENSES $ 9,795 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 48,562 1/25/2022 City of Seward Hemlock Su bd Plat and Rezone.xlsx 2 of 3 07 .90 rrA? 72ogbgsR&M CONSULTANTS INC. 122FntS0AK910D.90745227 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Re -Zone Project No: 2734.00 Date: January 25, 202, SUB -TASK SUB -TASK DESCRIPTION Planning Manager LABOR HOURS PER JOB CLASSIFICATION Staff Senior Planner Land Admin. Surveyor Project Coordination 6 2 Travel to/From Seward 6 Rezone Application Draft 2 12 Final 1 4 Planning Commission Hearing 3 3 Conditions of Approval 2 6 Preliminary Plat Package 16 TOTAL LABOR HOURS 14 49 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111.15 $173.84 $111.15 $126.28 $166.46 $249.69 LABOR COSTS ($) $2,314.20 $5,44635 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE $ _ $ Mileage to Seward 240 $ 0.58 $ 139.20 $ Per Diem 1 $ 445 00 $ 445 00 $ $ - $ $ $ $ $ $ $ $ $ $ $ TOTAL EXPENSES SUB -CONTRACTORS SUB- DESCRIPTION FIRM TASK TOTAL PRICE $ $ 139.20 $ 445.00 $ $ $ $ $ $ $ 584 TOTAL PRICE COMMENTS: Assumes In -Person Planning Commission Hearing -Per Diem includes accommodations, meal for in -person Planning Commission hearing -Assumes Rezoning procedure as laid out in City of Seward Code of Ordinances i5.oi.o35 Amendments and Section i5.01.040 Procedures -Assumes Fees for Rezone to be paid by City of Seward TOTAL LABOR $ 7,761 TOTAL EXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 8,345 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 3 of 3 City of Seward General Fund Unassigned Fund Balance Information 2021 Unaudited Ending Balance (2021 Beginning Balance): $ 4,853,258.57 2022 Appropriations Resolution 2022-003 R&M Task Order 21-00 SMIC Bench $ 123,395.00 Resolution 2022-XXX R&M Task Order 2734 Gillespie Property $ 71,591.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock Replat $ 56,907.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock W/S Infrastructure $ 9,553.00 Total 2022 appropriations: $ 261,446.00 Unaudited ending estimated balance: $ 4,591,812.57 Unaudited 88 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page CALL TO ORDER The June 27, 2022 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure John Osenga Liz DeMoss Ristine Casagranda Mike Calhoon Randy Wells comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Brooks Chandler, City Attorney (arrived at 7:10 p. m.) Excused — None Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Donnie Lane, inside the city, was the president of the Seward Public Employees Association (SPEA). He supported the collective bargaining agreement and said the membership had provided the items for negotiation through their own requests; 80% of the current membership had voted unanimously to ratify this contract. He appreciated the city staff who worked with them so positively, and thanked them for coming together during the negotiations. Patrick Messmer, outside the city, echoed those sentiments, and said administration had been very professional and pleasant to work with. Bob Valdatta, inside the city, celebrated his 49 b year in Seward yesterday. The city didn't feel quite the same as it used to; it was getting too commercial. He was dismayed by the current condition of the Little League fields because they were dusty and unkempt; the fields needed water so the grass would grow and he wished more attention would be paid toward the upkeep of the fields. He recalled that Gene Thorn had been responsible for building the fields 45 years ago, and suggested dedicating the fields to Thorn's memory. Secondly, Valdatta wondered what became of the satellite - operated lawn mowers that the Parks & Recreation Department had purchased. 89 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page Bruce Jaffa, outside the city, was on the Moose Pass Planning Commission and said the borough had recently updated their website to reflect Seward's new KPB Planning Commissioner, Troy Staggs. In Moose Pass, there was a highway proj ect being planned by the Alaska Department of Transportation & Public Facilities (DOT) that would severely impact the residents; the DOT was asking to perform right of way (ROW) clearing. Karen Corrigan, inside the city, supported Resolution 2022-080. The union had been the best thing for employees and she felt like she had the support she needed. She hoped to be with the city for another seven years and accomplish retirement at 30 years. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda McClure removed Resolutions 2022-077 and 2022-079 from the consent agenda. McClure put Resolution 2022-081 onto the consent agenda with no objection from council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2022-078, Authorizing The City Manager To Purchase From Cleveland/Price, Inc. (Anixter) A Unitized Vertical Break Switch In A Not -To -Exceed Amount Of $66,257 For Installation At The Intersection Of Nash Road And The Seward Highway, Allowing Seward Crews To More Effectively Control The Flow Of Electricity On The Local Grid And Isolate Service -Related Issues For Repair And Appropriating Funds. Resolution 2022-080, Approving The Agreement Covering Terms And Conditions Of Employment Between The City Of Seward, Alaska And The Seward Public Employees Association (SPEA) Effective January 1, 2023 And Ending December 31, 2025. Resolution 2022-081, Requesting State Of Alaska Leadership In Response To The Documented Concerns Regarding Bear Mountain And Probable Future Devastation To The City Of Seward And Lowell Point Community. Action Memorandum 2022-002, Appoint Chief Alan Nickell (Primary) and Deputy Chief Karl Schaefermeyer (Alternate) to the Kenai Peninsula Borough Communications Center Advisory Board. Approval of the May 9, 2022 City Council Special Meeting Minutes. Approval of the May 9, 2022 City Council Regular Meeting Minutes. 0111 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page Approval of the May 23, 2022 City Council Regular Meeting Minutes. Approval of the June 13, 2022 City Council Regular Meeting Minutes. Proclamations and Awards Seward "Freedge" Proclamation for Maren Bickling Recognizing Seward Historic Preservation Award Recipients: • Doug Capra • Mary Tougas • HP Commissioners Cheryl Seese (Chair), Sue Ward (Vice Chair), Tanguy Libbrecht, and Mary Ann Benoit • Cheryl & Gary Seese City Manager Report. Community Development Director Jason Bickling provided an update on the status of the ground clean-up at the Jesse Lee Home. Coldfoot had discovered additional traces of fuel in the ground while they were doing the final clean-up, and so another report would be required by the Alaska Department of Environmental Conservation (DEC) to make them aware of the situation; Coldfoot would have to wait for DEC approval to continue the remediation work. Casagranda complimented the Community Development Department for creating new zoning brochures to help people understand what they could do in their zoned areas. She appreciated that the brochures were posted on the city website for easy access. Fire Chief Clinton Crites stated the burn suspension was still in effect for the entire Kenai Peninsula; only fires under three in diameter were allowed, and even those should be closely monitored. Burn barrels were not allowed under the burn suspension. He admonished everyone to please make sure fires were completely extinguished before leaving them unattended. The Fourth of July fireworks show would be held at 12:01 a.m. on July 4, 2022 from the harbor uplands; the fire trucks would be staged on site and the public was requested to stay back from the barricades and areas that were taped off. There were 145 active wildfires currently throughout the state; the environment was extremely dry right now, and he encouraged everyone to be vigilant with their fire watches. McClure wondered what the rules were about personal fireworks. Police Chief Alan Nickell said fireworks were not allowed inside the Kenai Peninsula Borough. Bower said the new Parks & Recreation director would start on Wednesday and the new gardener would start on July 7, 2022. She added that another campground attendant was hired today. Bower thanked city staff for pitching in to weed flower beds, and Public Works for taking over watering all the flower beds. Bower said the satellite lawnmowers that Parks & Recreation ordered were not effective and had been returned. City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page DeMoss thanked Public Works for addressing the condition of alleyways; they looked so much better with the new gravel fill. She suggested discussing long term planning for alley improvements during the upcoming budget process. DeMoss asked for an update on the memorial bench for Ron Stallings. In response, Bower said there were currently three memorial benches pending installation. Terry asked the city manager to inform council when the bench installations were completed. DeMoss suggested it may be beneficial if the city furnished hard copies of the new zoning brochures to the title company and the various real estate offices in town. DeMoss asked for an update on the Hemlock Subdivision. In response, Assistant City Manager Stephen Sowell said he included some information in the city manager report. At this point, administration would not bring the item back to council until or unless directed to do so by council. However, he had included information in tonight's packet to help clarify some of the misunderstandings the public may have about some of the other options that were available. Sowell said he was thinking about hosting a community discussion in the fall or winter to address housing concerns. Terry wondered if a work session would be helpful. DeMoss said she would prefer that council have the opportunity to review the options available and have a discussion about next steps because money had already been invested into this concept. Council directed the city manager to bring an action memorandum at next council meeting to schedule a work session to discuss Hemlock Subdivision housing options. Casagranda requested an update on the relocation of the public works shop. In response, Bower said she was planning to have a special meeting soon to discuss potential new location options. Casagranda followed up with a request to include a discussion about the property that would be vacated where the current shop was. Terry recalled soil samples being taken from that property for analysis. Bower stated the final mitigation for the property at the current location would be on the July 11, 2022 council agenda. Terry asked administration to reach out to the Little League to see what could be done to help with the fields. Terry asked when council could expect to see the mid -cycle budget adjustment for 2021 revenues come forward. In response, Bower said that would be on the July 25, 2022 council agenda at the latest. Bower said one of the police dispatchers had resigned due to the inability to find housing. Following up on what was mentioned earlier, Bower said she was brainstorming the possibility of hosting an open dialogue with the community about housing in order to get input from everyone. Terry inquired about when the results from the community survey about a Community Recreation Center might be available. In response, Sowell said he would have a meeting with Victus Advisors on July 6, 2022 and expected to receive the survey results at that time. rya City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page Borough Assembly Report. Borough Assembly Representative Cindy Ecklund was not present. Other Reports and Announcements Cook Inlet Aquaculture Association (CIAA) Report by Robert Barnwell stated he became the city's representative since last fall and had attended a few CIAA meetings so far, but he already felt that Seward was somewhat underrepresented. He did not support the practice that the Chamber of Commerce be solely responsible for funding the Silver Salmon smolts put into Resurrection Bay, and hoped to have a discussion to find a new funding source. Barnwell said there was no natural run of Silvers, Reds, or Kings in Resurrection Bay, so Seward was entirely dependent upon the hatcheries. He thought it would be wise for the number of Silver smolts stocked to be consistent and predictable, and not vary from year to year depending on what the Chamber could afford to purchase. The Red Salmon run that was currently underway in Seward, which Barnwell witnessed to draw approximately 500 fishermen in one afternoon, was produced entirely for Cook Inlet Aquaculture to achieve cost recovery; there were seiners on the water intermittently scooping up fish and selling them to make money for Cook Inlet Aquaculture. He said that was the only reason why Reds were there, and the sports fishing for Reds was incidental and had been created almost by accident. He wondered what the cost of that sports fishing was to the city for providing outhouses and clean up, as well as what the value of those fish were to the city. Barnwell believed that CIAA should have more communication with the city. He said fish had been stocked in First Lake, Grouse Lake, and Thumb Cove without any consultation. He thought the city should be informed more about what Cook Inlet Aquaculture was doing. He suggested that if the city demonstrated a little more attention toward CIAA, then CIAA may have a little more respect for their relationship with the city. Lastly, Barnwell said regarding the Bear Creek Fish Weir, the salmon were raised in Bear Lake where fertilizer was dumped to increase the plankton for the fish, and then the fish ran up that creek. If that creek was not maintained in a healthy state, there would not be any salmon; there had not been a lot of discussion about that issue, so he wanted to keep an eye on that concern. McClure asked what the city could do to gain more representation. In response, Barnwell said the city needed to have more communication with CIAA and be more attentive so that CIAA knew the city cared about what they were doing. Barnwell thought CIAA was doing good things, and the city needed the hatchery fish, but the city needed to pay more attention. Wells had contacted Barnwell with questions, and subsequently, Wells had gotten in touch with CIAA. Wells learned that CIAA released 150,000 Coho (Silver Salmon) for the Department of Fish & Game, and also charged one dollar per smolt. The Chamber had paid for 30,000 Coho, and the rate of return was under 2%. Barnwell added that Fish & Game also released 300,000 King Salmon fry, with the hopes that there would be 5,000 caught in Seward. Wells said he asked CIAA how they determined that rate of return and they explained that they track the fish through otolith scraping. Wells said he learned that there were between 300,000 and 450,000 King Salmon released and the return was less than 4,000 fish. 93 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page Chamber of Commerce Report by Executive Director Kat Sorenson. Sorenson appreciated the discussion about the salmon because that impacted the Silver Salmon Derby and the Fish Restoration Project. She passed out copies of the Fourth of July Festival and Mount Marathon Race schedule for this coming weekend and said the Chamber had made some adjustments in the layout this year to concentrate the crowds near Adams Street rather than Washington Street. There would be games and children's activities set up on Church Street, and there would be a boat parade shortly before the fireworks show. There were over 40 vendors signed up this year, which was 15 more than they've had in the past, and the vendors would start setting up on Friday afternoon. For the race this year, there would be about 200 first-time runners this year because of the 50% rule that was initiated last year. Terry appreciated the safety measures that were taken for the festival and race, and asked if there would be extra measures taken this year due to the hot weather. Sorenson said there would be water stations at the top of the mountain and at the finish line, and first responders would be stationed at the finish line for assistance. In response to DeMoss, Sorenson confirmed that Fourth Avenue would only be closed for the race on July 4, 2022. Presentations — None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2022-008, Amending Seward City Code 15.10.222 Development Requirements — Table Notes, Letter E To Allow More Density In The Auto Commercial And Central Business Zoning Districts. This ordinance was introduced on June 13, 2022 and is coming tonightforpublic hearing and enactment. Motion (McClure/Osenga) Enact Ordinance 2022-008 Bickling said this ordinance would allow for greater housing development density with the Auto Commercial (AC) and Central Business (CB) zoning districts. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, inside the city, stated that the Planning & Zoning Commission had not conducted a public hearing on this topic on May 3, 2022, and the packet had not included a zoning map. This ordinance was about reducing the lot square footage required for larger, multi -family dwellings in the Auto Commercial, Central Business, and Resource Management districts. Multi- family units of five or more units would be built on a minimum 9,000 square foot lot in the AC and CB districts, and discussion about the RM district had not happened. As well, she believed this 94 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page ordinance would result in destroying existing single-family homes and landscaping, as higher density housing would be allowed from Van Buren to Railway. Allowing higher density housing would degrade the quality of life in the community. No one else appeared and the public hearing was closed. Terry said she noticed that the city attorney had not reviewed this ordinance, and suggested the ordinance be postponed to allow the attorney to review the ordinance. Bower added that current city code required that Planning & Zoning Commission hold a public hearing, and since that did not happen, she requested council refer this ordinance backto P&Z for a public hearing. Motion (Terry/Casagranda) Refer Ordinance 2022-008 to the Planning & Zoning Commission for a public hearing, and have the city attorney review the ordinance. City Attorney Brooks Chandler concurred with Bower that this ordinance would be should have a public hearing at P&Z. Chandler stated he would consult with the Community Development director to make sure the language matched the intent of this ordinance. Casagranda asked if the ordinance could also be clarified relate to the Resource Management zone. Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2022-077, Authorizing The City Manager To Enter Into A One Year Facility Use Agreement Between The City Of Seward And The Alaska Vocational Technical Center For The Use Of The Student Services Building For Public Recreation And Appropriating Funds. Motion (McClure/Casagranda) Approve Resolution 2022-077 Assistant City Manager Stephen Sowell stated he met with AVTEC representatives to discuss how important public access to the AVTEC gym was to the community, and maintaining programming at AVTEC was a priority. Sowell said they came to a daily use fee of $400, which was essentially a pass -through of AVTEC's actual operating costs. In response to Casagranda, Sowell said the contract would be in effect from September through December this year at a rate of $400 per day; the city would only pay for days utilized. 4 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page Motion Passed Unanimous Resolution 2022-079, Supporting Seward Community Health Center, Inc.'s Application For A Health Resources & Services Administration (HRSA) 2022 Service Area Competition (SAC) Funding Opportunity As A Standalone Entity. Motion (McClure/Casagranda) Approve Resolution 2022-079 Bower said this grant application would make the SCHC be completely independent from the city and would enable the SCHC to apply for even more grants. Motion to Amend (Terry/Casagranda) Motion to Amend Passed Main Motion Passed Other New Business Items Amend Resolution 2022-079 by striking the 41b Whereas entirely. Unanimous Unanimous Action Memorandum 2022-001, Provide City Council Direction To Administration Concerning The Port And Commerce Advisory Board Resolution 2022-006: Recommending The City Council Direct The City Manager To Enter Into A Professional Services Agreement With Your Clean Energy To Consult With The Heat Loop Ad Hoc Committee And Provide Services As Authorized By The City Manager As Requested By The Ad Hoc Committee In An Amount Not To Exceed $19,520, And Appropriating Funds. Motion (Terry/DeMoss) Bower stated administration supported this. Approve Action Memorandum 2022-001 Terry said she had attended two Ad Hoc Committee meetings and believed this vendor would be helpful to the committee in finding funding sources. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS Proclamation to recognize Retired Lieutenant Colonel Scott Beach for his life saving efforts. Letter of commendation for Asa Turner from Governor Dunleavy for his life saving efforts. Happy Youth Programs & Educational Resources (HYPER) Financials for the period ending May 31, 2022. 41- City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page City Clerk's Travel Report for the International Institute of Municipal Clerks (IIMC) Conference. Deputy City Clerk's Travel Report for the Northwest Clerks Institute (NCI) Professional Development I (PDI) Training. CITIZEN COMMENTS Bruce Jaffa, outside the city, hoped that arrangements were being made to accommodate the transport of emergency medical necessities while the DOT was doing blasting along the Seward Highway. Regarding the Ad Hoc Committee meetings, he appreciated council's support for hiring the vendor to find funding sources. Alan Nickell, outside the city, clarified that the person who resigned due to housing concerns was a corrections officer and not a dispatcher. The corrections officer was married and had three children, so this was a loss of a good employee and a loss to the schools. Nickell was frustrated with the housing problem in town because it made hiring employees very difficult. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower said she was working with department heads on reviewing city code in preparation for the recodification, and her goal was for city code to be well integrated. Calhoon appreciated the concerns about the housing shortage; housing had been a problem for a long time, but now there were new issues which included the cost of building materials that compounded the problem. The city's responsibility was to make the city code amenable to development, and then private industry would respond to developing the housing. He wished everyone a great Fourth of July and said be safe. Wells thanked administration and said be safe. DeMoss thanked the Seward Wilderness Collective for the farmer's market last weekend; the farmer's market would be held every other Saturday throughout the summer. She thanked administration for their responsiveness in getting the alleyways and gardens tended to. She agreed that private industry would step up to create housing, but the city needed to provide adequate infrastructure. DeMoss agreed that the ball fields needed to be maintained. She wished good luck to all the racers. Osenga congratulated the Historic Preservation Award winners. He had seen some city employees working on the city gardens and thanked them for their work. He wished everyone a fun and safe Fourth of July. McClure received a message from state troopers that they would be changing their Nixle communications to tighten up the geographic area. The Cemetery Solstice Walk on June 21, 2022 97 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page was well attended by about 50 people. She recalled running the Mount Marathon Race 12 times, and said the mountain didn't leave you once you ran the race. Terry appreciated Casagranda and DeMoss working on flower beds, as well. She had been in the harbormasters office over the weekend and had witnessed the abuse of staff by visitors; she asked everyone to be kind to staff, service workers, and everyone overall. EXECUTIVE SESSION Go into executive session to receive advice from the city attorney regarding the forensic audit. Rescheduled from June 13, 2022. Motion (Casagranda/Osenga) Go into executive session to receive advice from the city attorney regarding the forensic audit after a five minute recess. The city manager, assistant city manager, and city attorney were invited to stay. Motion Passed Unanimous Council recessed the meeting at 8:35 p.m. Council resumed the meeting at 8:40 p.m. Council went into executive session at 8:40 p.m. Council came out of executive session at 10:30 p.m. Motion (Terry/McClure) Motion to Amend (Casagranda/DeMoss) Motion to Amend Failed Main Motion Passed ADJOURNMENT Using the findings from the forensic audit, with consultation from the CPA firm, institute Best Practices with protocols and procedures, including directing the city manager to continue with the internal audit and corrections. Amend the main motion by adding the following word to the end of the motion, "...and direct the city attorney to further investigate the results of the forensic audit." Yes: Wells, DeMoss, Casagranda No: Calhoon, McClure, Osenga, Terry Unanimous OY3 City of Seward, Alaska City Council Meeting Minutes June 27, 2022 Volume 42, Page The meeting was adjourned at 10:35 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 99 AGENDA STATEMENT Meeting Date: July 11, 2022 From: Kris Peck, Deputy City Clerk Agenda Item: Non -Objection to Liquor License 94617 Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Business: Chinooks Waterfront Seward, Alaska Licensee: Fam Alaska Inc License Type: Beverage Dispensary License Number: 4617 The City of Seward Police Department, Fire Department, Utilities Department and Leases Department and the Kenai Peninsula Borough have no objections to liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license transfer, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non -objection to the liquor license renewal for Chinooks Waterfront 44617 Beverage Dispensary WIN MEMORANDUM Date: May 17, 2022 To: Naneth Ambrosiani Finance/Leases Jeremy Rogers Finance/Public Utilities Chief Alan Nickell Police Department Chief Clinton Crites Fire Department From: Kris Peck, Deputy City Clerk RE: Verifying Compliance for the renewal of Liquor License RECEIVED JUL 0 12022 OFFICE OF THE CITY CLERK The following business has applied for a liquor license renewal. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Chinooks Waterfront Seward, Alaska Licensee: Fam Alaska Inc Type of License: Beverage Dispensary License Number: 4617 Department Status Initials Finance/Leases h Q ►�� 1(� E'� �l �� , �- Finane e/Utilities 61t8/a a Police Chief CO 0 (1 Fire Chief /.a �- '�lila,� 1�ZCG Deadline for Protest: Saturday, July 16, 2022 (60 days from receipt of notification) Last regular Council Meeting for Approval: July 11, 2022 RETURN TO CITY CLERK no later than Tuesday, July 5, 2022 THE STATE 'ALASKA GOVERNOR MIKE DUNLEAVY May 16, 2022 City of Seward, Kenai Peninsula Borough Via Email: Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7t" Avenue, Suite 1600 Re: Notice of 2022/2023 Liquor License Renewal Application Anchorage, AK 99501 Main: 907.269.0350 License Type: Beverage Dispensary 4617 Licensee: Fam Alaska Inc Doing Business As: Chinooks Waterfront Seward, Alaska We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, V"' 1117(' '�/' �' , - k_-- Joan Wilson, Director Alcohol and Marijuana Control Office (AMCO) `11YA STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL xxxx 4617 LH1r))U(D LEI (CE S ISSUED 2®22 - 202 LICE NSE RENEWAL APPLICATION DUE 05/ 16/2022 DECEMBER 31, 2023 (AS O4.11.270(b)) AMBOARD D TEMPORARY THIS LICENSE EXPIRES MIDNIGHT FEBRUARY 28, 2024 UNLESS DATED BELOW TYPE OF LICENSE: Beverage Dispen, LICENSE FEE: $2,500.00 1104 D/B/A: Chinooks Waterfront 1404 4th Avenue Mail Address: Fam Alaska, lnc. P.O. Box 2753 Seward, AK 99664 04-900 (REV 5/9/22) CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board ( ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD FORM CONTROL XXX-x ESSU D ABC BOARD 2022 - 202 LICENSE NUMBER EM LICENSE RENEWAL APPLICATION DUE DECEMBER 31, 2023 (AS O4.11.270(b)) T E M P O RAR 1 THIS LICENSE EXPIRES MIDNIGHT TYPE OF LICENSE: Beverage Disper LICENSE FEE: $2,500.00 D/B/A: Chinooks Waterfront 1404 4th Avenue Mailing Address: Fam Alaska, Inc. P.O. Box 2753 Seward, AK 99664 FEBRUARY 28, 2024 UNLESS DATED BELOW CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board [ ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD COPY DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES 04-900 (REV 5/9/22 103 `Nit Alcohol and Marijuana Control Office 550 W 7'h Avenue, Suite 1600 AMAMCOAnchorage, AK 99501 CO alcohol.Iicensing@alaska.gov https://www.commerce.alaska.gov/web/amco ,., Phone:907.269.0350 l,eo[ 0,0x Alaska Alcoholic Beverage Control Board Form AB-17: 2022/2023 General Renewal Application • This form and any required supplemental forms must be completed, signed by the licensee, and postmarked no later than 12/31/2021 per AS O4.11.270, 3 AAC 304.160, with all required fees paid in full, or a non-refundable $500.00 late fee applies. • Any complete application for renewal or any fees for renewal that have not been postmarked by 02/28/2022 will be expired per AS 04.11.540,3 AAC 304.160(e). • All fields of this application must be deemed complete by AMCO staff and must be accompanied by the required fees and all documents required, or the application will be returned without being processed, per AS O4.11.270, 3 AAC 304.105 • Receipt and/or processing of renewal payments by AMCO staff neither indicates nor guarantees in any way that an application will be deemed complete, renewed, or that it will be scheduled for the next ABC Board meeting. Establishment Contact Information Licensee (Owner): License Type: 7 v J C_P _��' Doing Business As: Premises Address: AIi Local Governing Body: � e Community Council: 1 f your mailing address has changed, write the NEW address below: Mailing Address: City: State: ZIP: Section 1 - Licensee Contact Information Contact Licensee: The individual listed below must be listed in Section 2 or 3 as an Official/Owner/Shareholder of your entity and must be listed on CBPLwith the same name and title. This person will be the designated point of contact regarding this license, unless the Optional contact is completed. Contact Licensee: P� f CContact Phone: Contact Email: i B fr I ��2� � �i :�� u' %mot" 1 �,i� � f �'� Y� r>e� v c�-y�✓f Optional: If you wish for AMCO staff to communicate with anyone other than the Contact Licensee about your license, list them below: Name of Contact: Contact Phone: Contact Email: Name of Contact: Contact Phone: Contact Email: Name of Contact: Contact Phone: Contact Email: [Form AB-17] (rev09/21/2021) Page 1 of 4 104 !JAN 3 ?OK- A,VIca "; Alaska Alcoholic Beverage Control Board i -,"',,o' Form AB-17: 2022/2023 License Renewal Application Section 2 - Entity or Community Ownership Information Sole Proprietors should skip this Section Use the link from Corporations, Business and Professional Licensing (CBPL) below to assist you in finding the Entity #. Alaska CBPL Entity #: , G}U �bcl READ BEFORE PROCEEDING: Any new or changes to Shareholders (10% or more), Managers, Corporate Officers, Board of Directors, Partners, Controlling Interest orOwnership of the business license must be reported to the ABC Board within 10 days of the change and must be accompanied by a full set of fingerprints on FBI -approved card stock, AB-08a's, payment of $48.25 for each new officer with a date -stamped copy of the CBPL change per AS O4.11.045, 50 & 55, or a Notice of Violation will be issued to your establishment and your application will be returned. The_oniy exception to this is a Corporation who can meet the requirements set forth in AS O4.11.050(c). DO NOT LIST OFFICERS OR TITLES THAT ARE NOT REQUIRED FOR YOUR ENTITY TYPE. • Corporations of any type including non-profit must list ONLY the following: o All shareholders who own 10% or more stock in the corporation o Each President, Vice -President, Secretary, and Managing Officer regardless of percentage owned • Limited Liability Corporations, of any type must list ONLY the following: o All Members with an ownership interest of 10% or more o All Managers (of the LLC, not the DBA) regardless of percentage owned • Partnerships of any type, including Limited Partnerships must list ONLY the following: o Each Partner with an interest of UK or more o All General Partnersregardless of percentage owned Important Note: All entries below must match our records, or your application will be returned per AS O4.11.270, 3 AAC 304,105. You must list full legal names, all required titles, phone number, percentage of shares owned (if applicable) and a full mailing address for each official of your entity whose information we require. If more space is needed: attach additional completed copies of this vain. Additional infnrmatinn not nn th:..,.,..., mi g....._:- . Name of Official: ew QN iitle(s): e y = tS Phone: 11 %Owned: (p� 9l 7- Mailing Address: aty: 17-el J State: Name of Official: �, / /`� U v tl a r Titles}: eA4,— SPG Thew Phone: %Owned: 3 Mailing Address: 4-/ /D v �ty� cl � State: ZIP. , 9 Name of Official: Title(s): Phone: Owned: Mailing Address: City' State: ZIP: I -A A yyMCO [Form AB-17] (rev09/21/2021) /vAN J 2092 Page 2 of4 I"W A�Ii O Alaska Alcoholic Beverage Control Board ` Form AB-17: 2022/2023 License Renewal Application Section 3 - Sole Proprietor Ownership Information Corporations, LLCs and Partnerships of ALL kinds should skip this section, READ BEFORE PROCEEDING: Any new or changes to the ownership of the business license must be reported to the ABC Board within 10 days of the change and must be accompanied by a full set of fingerprints on FBI approved cardstock, AB-08a's, payment of $48.25 for each new owner or officer and a date stamped copy of the CBPL change per AS O4.11.045, or a Notice of Violation will be issued to your establishment and your application will be returned. Important Note: All entries below must match our records, or your application will be returned per AS O4.11.270, 3 AAC 304.105. You must list full legal names, phone number, and mailing address for each owner or partner whose information we require. If mores ace is needed, attach additional copies of this page. Additional owners not listed on this page will be rejected. This individual is an: Applicant I I Affiliate Name: Contact Phone: Mailing Address: City: State: ZIP: Email: This individual is an: Applicant I lAffiriate Name: Contact Phone: Mailing Address: City: State: ZIP: Email: Section 4 - License Operation Check ONEBOX for EACH CALENDAR YFAR that best describes how this liquor license was operated: 2020 2021 1. The license was regularly operated continuously throughout each year. (Year-round) n ❑ V-2f 2. The license wasonlyoperated duringa specificseason each year. (Seasonal) 1 our operation dates have changed, list them below: ❑ to 3. The license was onlyoperat dtomeettheminimumrequirementof240tota hours each calendar year. ❑ ❑ A complete AB-30: Proof of Minimum Operation Checklist and all documentation must be provided with this form. 4. The license was not operated at all or was not operated for at least the minimum requirement of 240 total hours each year, during one or both calendaryears. A complete Form AB-29: Waiver of Operation Application ❑ ❑ and corresponding fees must be submitted with this application for each calendar year during which the license was not operated If you have not met the minimum number of hours of operation in 2020 and/or 2021 you are not required to pay the fees however a complete AB-29 is required with Section 2 marked "OTHER" and COVID is listed as the reason, Section 5 - Violations and Convictions Yes No Have Notices of Violation been issued for this license OR has ANY person or entity in this application been ❑ convicted of a violation of Title 04, 3AAC 304 or a local ordinance adopted under AS O4.21.010 in 2020 or 2021? if you checked YES, you MUST attach a list of all Notices of Violation and/or Convictions per AS 04 11 270(u; '. If you are unsure if you have received any Notices of Violation contact the office before submitting this form .!JIMCC [Form AB-17] (rev09/21/2021) ►I * j022 Page 3 of4 106 Q !-�t� P - Alaska Alcoholic Beverage Control Board AMCO Form AB-17: 2022/2023 License Renewal Application Section 6 -Certifications As an applicant for a liquor license renewal, I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 AAC 304, and that this application, including all accompanying schedules and statements, are true, correct, and complete. • 1 agree to provide all information required by the Alcoholic Beverage Control Board or requested by AMCO staff in support of this application and understand that failure to do so by any deadline given to me by AMCO staff will result in this application being returned and potentially expired if I do not comply with statutory or regulatory requirements. • 1 certify that all current licensees (as defined in AS O4.11.260) and affiliates have been listed on this application, and that in accordance with AS O4.11.450, no one other than the licensee(s) has a direct or indirect financial interest in the licensed business. • I certify that this entity is in good standing with Corporations, Business and Professional Licensing (CBPL) and that all entity officials and stakeholders are current and accurately listed, and I have provided AMCO with all required changes of Shareholders (10% or more), Managers, Corporate Officers/Board of Directors, Partners, Controlling Interest or Ownership of the business license, and have provided all required documents for any new or changes in officers. • 1 certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check identification of patrons have completed as. alcohol server :education course approved by the ABC Board and keep current, valid copies cf their course completion cards on the licensed premises during all working hours, if applicable for this license type as set forth in AS O4.21.025 and 3 AAC 304.465. • 1 certify that I have not altered the functional floor plan or reduced or expanded the area of the licensed premises, and I have not changed the business name from what is currently approved and on file with the Alcoholic Beverage Control Board. I certify on behalf of myself or of the organized entity that I understand that providing a false statement on this form or any other form provided by AMCO is grounds for rejection or denial of this application or revocation of any license issued. N��\1\111111 a ure of licensee :.° �.: Signa Ore of Notary Public Sig ' /' y� _ NOTARY '• ' �— PT „P1gt PQ i and for the State of: printed name of licensee'• Ut3L �q W 18 ��\� My commission expires: k �lp S h lF'0 F Subscribed and sworn/40 e me this day of 20 L " Restaurant/Eating Place applications must include a completed AB-33: Restaurant Receipts Affidavit Recreational Site applications must include a completed Recreational Site Statement Tourism applications must include a completed Tourism Statement Wholesale applications must include a completed AB-25: Supplier Certification Common Carrier applications must include a current safety inspection certificate All renewal and supplemental forms are available online Any application that is not complete or does not include ALL required completed forms and fees will not be processed and will be returned per AS O4.11.270, 3 AAC 304.105. FOR OFFICE USE ONLY License Fee: $ / L (7 Application Fee: $ 300.00 Misc. Fee: $ Total Fees Due: < S `= $ j v c— [Form A13-17] (rev09/21/2021) Page 4 of4 107 ENTITY DETAILS Name(s) Type Legal Name Name Fam Alaska, Inc Entity Type: Business Corporation Entity #: 90869 Status: Good Standing AK Formed Date: 12/6/2004 Duration/Expiration: Perpetual Home State: ALASKA Next Biennial Report Due: 1/2/2024 Entity Mailing Address: PO BOX 2753, SEWARD, AK 99664 Entity Physical Address: 1404 4TH AVE, SEWARD , AK 99664 Registered Agent Agent Name: Sandra Szymaszek Registered Mailing Address: PO Box 2753, Seward, AK 99664 Registered Physical Address: 1404 4Th Ave, Seward, AK 99664 Officials AK Entity # Name Titles GARY GILMOUR Secretary, Shareholder, Treasurer GENE MINDEN Director, President, Shareholder Filed Documents Date Filed Type Filing 12/06/2004 Creation Filing Click to View 12/23/2005 Biennial Report Click to View 10/14/2009 Biennial Report Click to View 10/14/2009 Biennial Report Click to View 12/23/2011 Biennial Report Click to View 4/20/2012 Change of Officials Click to View 12/11/2013 Biennial Report Click to View 1/06/2016 Biennial Report Click to View 10/05/2017 Biennial Report Click to View 108 Certificate C)Show Former Owned 33.00 67.00 Date Filed 3/18/2020 11 /22/2021 Type Biennial Report Biennial Report Close Details Filing Click to View Click to View Print Friendly Version Certificate 109 LICENSE DETAILS License #: 1009131 Business Name: FAM ALASKA, INC Status: Active Issue Date: 08/09/2014 Expiration Date: 12/31/2023 Mailing Address: PO BOX 2753 SEWARD, AK 99664-2753 Physical Address: 2350 stroke dr lake havasu, AZ 86406 Owners FAM ALASKA, INC Activities Line of Business 72 - Accommodation and Food Services Endorsements No Endorsements Found License Lapse(s) NAICS 722110 - FULL -SERVICE RESTAURANTS Print Business License Professional License # If this business license lapsed within the last four years the lapsed periods will appear below. Lapsed periods are the unlicensed period between an expiration date and renewal date. Start Date End Date 1/1/2020 3/17/2020 Close License Detail Print Friendly Version ifN Johni Blankenship, MMC Borough Clerk 5/18/2022 Sent via email: clerk@cityofseward.net Seward City Hall City of Seward RE: Non -Objection of Application Licensee/Applicant Fam Alaska, Inc. Business Name Chinooks Waterfront License Type Restaurant/Eating Places License Location 1404 4th Avenue, Seward, AK 99664, City of Seward License No. 4617 Application Type License Renewal Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/JS Encl. cc: harborholdings@yahoo.com; ISO July 202 SuMo July August TuWa Th Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 9 HOLIDAY 7:00pm Cancelled - P&Z Meeting 10 11 12 13 14 15 16 5:30pm CC Special Mtg (2023/2024 Capital 7:00pm CC Mtg (Council Chambers) 17 18 19 20 21 22 23 6:00pm P&Z Work Session (Municipal Land Plan Review) 24 25 26 27 28 29 30 5:30pm CC Spc Mtg (Timeline/Proc ess for Pros/Cons of 7:00pm CC Mtg (Chambers) 31 Aug 1 2 3 4 5 6 Council Calendar 1 7/5/2022 4:49 PM 112 August September2022 August 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa Th 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 31 Aug 1 2 3 4 5 6 7:OOpm P&Z Meeting 7 8 9 10 11 12 13 7:OOpm CC Mtg (Council Chambers) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 7:OOpm CC Mtg 6:OOpm P&Z (Chambers) Work Session (Council Chambers) 28 29 30 31 Sep 2 3 Council Calendar 2 7/5/2022 4:49 PM 113 September 2022 September 2022 October 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 28 29 30 31 Sep 1 2 3 4 5 6 7 8 9 10 HOLIDAY 7:00pm P&Z 12:00pm PACAB 6:00pm HPC Meeting Mtg Work Session (Council Chambers) 7:00pm HPC Regular Meeting (Council Chamber) 11 12 13 14 15 16 17 7:00pm CC Mtg (Council Chambers) 18 19 20 21 22 23 24 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council (Chambers) Chambers) 25 26 27 28 29 30 Oct 1 7:00pm CC Mtg (Chambers) Council Calendar 3 7/5/2022 4:49 PM 114