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HomeMy WebLinkAbout07252022 City Council PacketSeward City Council Agenda Packet Photo credit: Kyle Comeau Monday, July 25, 2022 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting July 25, 2022 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. City Manager Report .......................................... Pg. 3 C. Other Reports and Announcements 1. Chamber of Commerce Report by Executive Director Kat Sorenson........................................................ Pg. 50 2. Small Business Development Center (SBDC) Report by Small Business Advisor Kelly Ann Cavaretta .................... Pg. 52 D. Presentations — None City of Seward, Alaska Council Agenda July 25, 2022 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.] 1. Ordinance 2022-009, Amending Seward City Code Section 2.25.045 Finance Department................................................................................ Pg. 53 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions * 1. Resolution 2022-083, Authorizing The City Manager To Enter Into An Agreement With R&M Consultants To Complete The Limited Source Removal Soil Remediation For The City Public Works And Shop At 434 Sixth Ave, Seward, Alaska, Task Order 2734.11 In An Amount Not To Exceed $41,087, And Appropriating Funds.... Pg. 58 *2. Resolution 2022-084, Amending The 2022 Budget To Reflect Mid -Cycle Budget Adjustments, And Appropriating Funds .............................................. Pg. 67 B. Other New Business Items * 1. Approval of the July 11, 2022 City Council Special Meeting Minutes.......... Pg. 79 *2. Approval of the July 11, 2022 City Council Regular Meeting Minutes.......... Pg. 81 *3. Appoint Benjamin Smith (re -appointment, 2nd term) and Dwayne Atwood to the Port & Commerce Advisory Board with terms to expire July, 2025................... Pg. 89 4. Schedule work sessions to review and discuss the proposed changes to Seward City Code as part of the recodification project ............................................. Pg. 93 10. INFORMATIONAL ITEMS AND REPORTS — None It. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska July 25, 2022 Council Agenda Page 2 `a City of Seward City Manager's Report July 25, 2022 Mayor Terry and Council Members, The US Army Corp of Engineers contractors started their seismic and survey work for the new Lowell Canyon Tunnel Project. The work was hampered because of the rain but was completed according to the schedule. The Public Works Department kept a close eye on the Lowell Point Landslide area during the most recent rain event. Thankfully, the landslide area has held up remarkably well with a few rocks falling into the catchment area. An After -Action meeting was held regarding the Lowell Point Landslide. Meeting participants included the Kenai Peninsula Borough Emergency Management Team and State Emergency Operation Center employees. We went through lessons learned and the successes. We all agreed the event strengthened our working relationship and our ability to quickly respond to emergencies. I've attached a report from the Carmen Jackson Team. The report contains the initial recommendations and the status of the recommendations. Thank you again for entering into a contract with them. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Manager Separations: Department: Date of Separation Police Dispatcher Police 07/11/2022 Corrections Officer Police 07/18/2022 New Hires: Department: Date of Hire: Available Full Time Positions: Department: Position Status: Finance Director Finance Advertising Since 10/05/2021 Acct Tech II Finance Advertising Since 03/24/2022 Acct Tech III Finance Advertising Since 03/24/2022 Acct Tech Utility Finance Advertising Since 04/14/2022 Patrol Officer Police Advertising Since 04/20/2022 Recreation Assistant SPRD Advertising Since 05/06/2022 Police Dispatcher Police Advertising Since 06/28/2022 Corrections Officer Police Advertising Since 07/07/2022 Available Seasonal Positions: Department: Position Status: Park Maintenance Worker SPRD Advertising Since 03/03/2022 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: none. Thank you, Jr CARMEN JACKSON cvn L Lc July 8, 2022 Janette Bower, City Manager City of Seward 410 Adams St. PO Box 167 Seward, AK 99664 Re: Recommendations status Janette, In February we submitted a list of recommendations to you. This is a status update on that list as well as items that we have observed or been requested to take on and the status of such. FINANCE DEPARTMENT: • Recommendation: Reschedule audit to have one week in April and the second week May 2022 per Altman Rogers & Co. recommendation. Status: COMPLETED * Recommendation: Establish a bad debt collection process for all accounts. Status: In Process. CJCPA has added some clarification to Title 5 and the new Fiscal Manual. Expect to have policies/procedures in place by the end of 2022. Recommendation: Establish controls for contracts including who is responsible for o knowing when contracts expire/renew, o knowing where all contracts are physically located, and o creating a centralized electronic version of all contracts. Status: In Process. The City Clerk is responsible for all contracts according to municipal code. However, CJCPA is suggesting a process in the new Fiscal Manual that contracts will be copied to the Finance Department for review and auditing purposes. Recommendation: Establish a consistent Journal Entry naming convention. Status: Not Started. CJCPA is working with staff on a Month End Process that includes some naming conventions. This will be addressed more as the Firm develops a Finance Department Procedure Manual. Recommendation: Establish a Month End Close process. Status: In Process. CJCPA has started this process by focusing on Utilities and reviewing workflows of other finance staff. We hope to have the Finance Department completing Month End Close within 15 days of the end of the month by the end of 2022. Recommendation: Establish a consistent method for storing Journal Entry backups (example: attach image to JE in AccuFund). Status: In Process. When Cheryl, from CJCPA, is on site later in July, she will confirm that backups for journal entries are being scanned and filed appropriately. 2521 E Mountain Village Dr Governmental and Not -for -Profit P: (907) 357-2671 Ste. B PMB 209 Wasilla, Alaska 99654 Audit Preparation : Interim Staffing Accountirt Assistance W: carmenjacksoncpa.com E: carmenjackson@cpa.com Recommendations Report City of Seward Page 2 Recommendation: Establish use of Wells Fargo -CEO PCard application to scan receipts and get department head/supervisor approval. Reasoning: This application allows for better workflow and verification of purchases. Impact: Less time spent by supervisors and finance staff tracking down receipts and backdating approvals. Recommendation: Create Journal Entries review and approval process. Status: Not Started. CJCPA is working with staff on a Month End Process that includes some review and approval processes. This will be addressed more as the Firm develops a Finance Department Procedure Manual. Recommendation: Add Budget and Fixed Asset modules to AccuFund. Status: COMPLETED. CJCPA is currently arranging AccuFund training for staff to assure they know how to accurately use all modules of the system. Recommendation: Establish a Chart of Accounts new account approval/creation procedure. Status: In Process. Chart of Accounts are being reviewed during the biennial budgeting process. CJCPA expects to have a Chart of Accounts process completed by the end of 2022. UTILITIES: Recommendation: Clarification and possible revision of municipal code regarding payment to customers of interest on deposit. Potential staff retraining regarding the translation of the municipal code. Status: In Process. As part of the development of the new Fiscal Manual, new wordage for Municipal Code is being suggested, and clarification of processes are being created. Recommendation: Upgrade Harris/Northstar utility software. Status: In Process. The City has requested the upgrade from Harris (in April) but was told it may take 6-9 months before Harris is able to do the upgrade. In addition, the upgrade will take an additional six months. Recommendation: Upgrade computer using Intron to download meter readings. Install Intron on a second computer for backup. Status: In Process. MIS has the computer updated and ready for Intron install. MIS and Jeremy need to coordinate to assure workflow compatibility. Then MIS has to work with Intron to ensure the system is configured to allow multiple workstations to access the handheld docking stations to allow the data to be transferred to the Harris server. Recommendation: Determine why Harris/Northstar utility software only takes payments up to $499.00 and rectify. Either by increasing the amount that the software will allow or utilizing a different credit card processing system. Status: In Process. The Paymentus setup needs to be reviewed and adjusted. LIBRARY: Recommendation: Create a process where deposits are created and submitted to the bank on the same day. Status: COMPLETED Recommendation: Create a process where deposits are entered into AccuFund within 24 hours of being deposited in the bank by Finance Department. Status: COMPLETED Recommendation: Deposits to the bank should only include one deposit slip. The second slip should go to the Finance Department as part of the deposit backup package. If there is a third slip, it should remain in the deposit book. Status: COMPLETED. Janette informed staff of process. CJCPA will include in Finance Department Procedure Manual. 11 Recommendations Report City of Seward Page 3 OTHER: Other items we've addressed since starting with the City: • FY21 Annual Audit — COMPLETE — City Auditors are waiting for Hospital Auditors to be able to finalize the report and submit. Findings are expected to be minimal and a great improvement from the last City audit. • Fiscal Manual development — In Process — Without a current Fiscal Manual, a new one has been created using best practices, current municipal code and city charter as well as state regulations. A draft is currently being reviewed by CJCPA. • Recodification review— In Process — City is reviewing each Municipal Code Title in detail. CJCPA is sending suggestions for changes, additions, and clarifications. • FY22 Budget Book — COMPLETED — FY2022 budget book was created. • FY23-24 Budget — In Process — CJCPA is assisting with creation of biennial budget. • Midcycle Budget (FY22) — COMPLETED — CJCPA assisted in developing a draft midcycle budget to present to the City Council. • Utility Oversight— In Process— CJCPA is reviewing utility processes and developing a check and balance procedure to assure proper oversight. • Unclaimed Property— In Process— CJCPA is working with the City to report Unclaimed Property to the state in November 2022. Procedure will be developed and added to the Finance Department Procedure Manual. • Encumbrance/PO cleanup — In Process — Purchase Orders have not been closed since 2014 and is impacting encumbrance reports. • Staffing Analysis — Not Started — CJCPA was requested to complete a staffing analysis to assure duties are assigned appropriately and staff has the ability, knowledge, and support to complete those duties. While onsite in February a review of staff duties was completed and since then newjob descriptions have been created by the finance department and HR. In addition, the CJCPA team works with the finance staff daily, and regularly reviews the duties assigned and assists through training and coaching. However, a formal analysis has not been completed. As you can see, we have taken on and accomplished a lot in the last four months. The staff has been very accommodating and responsive which makes completing tasks much easier for our team. We have enjoyed our experience thus far working with the finance department and other members of the City staff. Please let us know if there are any other tasks or projects that are not listed that you feel we should address. Respectfully Submitted, Crystal Miner, MBA Business Manager Carmen Jackson CPA, LLC City of Seward Department Activity Reports Assistant City Manager Stephen Sowell ➢ Parks and Recreation staff and the Assistant City Manager met with Victus Advisors on Friday July 8t" to discuss the Recreation Center Feasibility Study. A copy of the draft report is included in the CMR as well. Please note that the information presented is a draft copy and as such, the results and information are not finalized. Victus continues their work on the project and plans to present the final report on September 28t" ➢ City Administration met with staff from the US Army Corp of Engineers on Wednesday July 13t" to discuss the ongoing work with the Lowell Creek Project. The City is extremely appreciative for the engagement and communication on USACE's part to continue the work on this very important project. ➢ Work continues on the Animal Shelter Building Project. A copy of the project schedule is attached here. Work is on schedule for completion in mid -October. ➢ R&M Engineering is finalizing the Phase 1 Feasibility Study for the SMIC Bench project. The report will be included in the CMR in August so that the public and Council can review the report in advance of R&M's presentation in September. As folks review this report, please email me any questions that you have so that we can be sure R&M's presentation addresses each of those questions. s 0U) m ..J C� W z Z w ZU Z LL LL ® N N m0 Z LL a. 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U ✓ o L i--i iW-i V/ LCD }' V/ a) _0 ° N O � Q a) Q .L 0 o O L N Q O O CoO •� I..L a) a) O) O) O O Q () v) O 0 O i � U)i 0 O 0 a) m L O (B O O p Q () co � iii p E U) Q a) o _0^' Q m E }, U aD W p W E 0 06 C: O) N L cmL co Q L O N O L Q a U L O .0 i p m(D �\ a) a) a) c� >L _0 L m m I� a) 0 •zz ���' W L L � Um � O •L O a) ° a Q) � ,Q Ct n zi LU M W o O \ a) L U L (� N a] � U •L •L .0 .0 Q0 N Community Development Department Jason Bickling Director Notes: ➢ July 19t" Work Session — STR Regulation Development and Municipal Land Inventory and Use Plan. ➢ Jesse Lee Home Property Update: Still waiting to hear back from KCI and Coldfoot for next steps for moving forward. ➢ Continuing work on housing development pieces — Forest Acres Utility Expansion, Hemlock Subdivision, SMIC Bench, Public Works possible locations. Outside of City Limits: On going Borough conversations, working on contact with USFS for available residential lots outside of city limits. ➢ Working with attorney on a compliance issues: STR, property use violations, etc. ➢ Developing 2023 preliminary budget ➢ Working on Title 15 Change Recommendations to start bringing forward to P&Z in the fall. We will look at bringing these items through in smaller chunks in priority order for a complete update of Title 15 eventually. ➢ Revising Title 16 / Subdivision Agreement for Developers with the Fire Department, Public Works, and Utility Dept. in preparation for upcoming housing development. ➢ DRP Coordination — in progress and upcoming applications ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CPUs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. 01 Electric Department Director Rob Montgomery ➢ Power Outage Downtown — Approximately a half dozen customers in downtown Seward lost electric service for about two hours on Thursday, July 14, when a pole - mounted transformer overheated and failed. Seward Electric personnel responded and, once the transformer cooled enough to remove, installed a new transformer to restore service. Businesses affected were those in and around the Brown & Hawkins building on Fourth Avenue. Seward Electric personnel were able to contact most of the customers affected to make them aware of the outage and expected time to repair. ➢ Infrastructure Project Update — Due to supply chain delays, no construction on the project is expected to get underway in 2022. However, work to clear the right of way along Nash Road in preparation of construction is more than 80 percent complete and AK Tree Service is expected wrap up its work in August. Since receiving the $10.5 million in infrastructure funding in May from the Revenue Bond and ARPA grant, five Resolutions totaling approximately $7.7M have been approved. Over the next few months, we expect to spend $350,000 to $400,000 to finish engineering design work for early phases of the project, leaving approximately $2.5 million to get substation refurbishment work underway in 2023. We will continue working with Finance and Administration in assessing our funding options for future phases of the project. ➢ Chamber of Commerce EV Charging Stations — Seward Electric personnel completed their work on the Chamber of Commerce's project to install an EV charging stations. The Chamber will now work with its vendor to complete installation of the charging stations, which will include a fast -charging Level 3 station and a slower -charging Level 2 station. ➢ DOT Project 17-22.5 — Work to complete the relocation of power poles and power lines near Moose Pass to accommodate the AKDOT highway improvement project was completed the week of July 11. ➢ Advantages/Disadvantages of Selling the Electric Utility — Work to assess the advantages and disadvantages of selling the electric utility is ongoing in anticipation of the City Council's Special Meeting on July 25. As part of this effort, we are also creating a recommended timeline for conducting a special election should the process move forward with Council approval. KFA CMR Finance Department Mission Statement: To Provide the highest level of services responsive to our community `s expectations and to enhance the quality of life and economic vitality. Carmen Jackson Firm and Finance: Valuable Objectives: Sully Jusino Deputy Finance Director Integrity, accountability and respect we built trust with all stakeholders through responsible stewardship of public resources. ✓ Carmen Jackson LLC firm continued assisting the Finance Department, on the preparation of the mid cycle budget for FY22. ✓ Carmen Jackson team will be on site in the 3rd week of July working with Finance team in the Internal and Forensic findings items, we initiated a workplan to analyzing, stablishing and reviewing policies in the Utility Dept. Annual Audit: ✓ Staff and Carmen Jackson firm continue working with Altman, Rogers & Co. in order to finalize audit answering question and providing data. 38 IV Fire & Building Department Fire Chief Clinton Crites We can always use volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00pm. Budget Preparation on going PACK BOATING & WEATHER ESSENTIALS HAVE WAYS TO RECEIVE WEATHER AL 3 Statistical Information: Fire & Life Safety Inspections 2022 YTD: 285 with 239 violations noted. Emergency Calls YTD: 181 New Building Permits Issued 2022: 35 with a total valuation of $7,719,957.55 IMMEMBEFM There are new fire extinguisher requirements for boats, please find out more at: httiDs://www.boatus.ora/fire-extinouishers/ M1 wHar is THEBEST THING YOU CAN oo FOR YOUR FAMILY WHILE... Wear a life jacket. z WEAR A LIFE JACKET! 40 For immediate release: July 13, 2022 Alaska Emergency Burn Closure Order lifted (FAIRBANKS, AK) — The State Forester for the Alaska Division of Forestry and Fire Protection has rescinded the Emergency Burn Closure. The closure will end Thursday morning, July 14, 2022, at 9:00 am ADST. The closure has been in place since July 2, as the state experienced ongoing dry conditions. Recent wide -spread rains have moderated fire activity and brought temporary relief to drought stricken areas. As of Wednesday morning, there are 264 active fires in Alaska with 17 individual fires and six complexes staffed with 1,336 personnel. Although the Emergency Burn Closure will be lifted, local, state, Native, and/or federal agencies may continue to have local fire restrictions in place on lands under their jurisdictions. Individuals who access these lands for any lawful purpose are responsible for determining if any local restrictions are in place before setting any fires, using fireworks or burning of any wood or paper debris. The Division of Forestry evaluates conditions daily to determine whether a Burn Permit Suspension is warranted in a specific area and posts that information on its burn permit webpage at https://dnr.alaska.gov/burn/fireareas. People can click on a map on that webpage to see if there is a burn suspension in the Forestry Prevention Area in which they live. Or they can call their local Forestry Area Office's hotline to see if burning is allowed. Here is a list of the recorded burn hotline numbers for Division of Forestry Area offices around the state: • Delta Junction — (907) 895-4225 • Fairbanks — (907) 451-2629 • Tok — (907) 883-1400 • Kenai/Kodiak — (907) 260-4260 • Mat -Su — (907) 761-6305 • Valdez/Copper River (907) 822-5534 • McGrath (907) 766-2120 • Haines (907) 766-2120 CONTACT: Division of Forestry Information Officer Sam Harrel, (907) 356-5512, sam. harrel(a-)-alaska.gov to Harbor Harbormaster Norm Regis ➢ The 330-ton Travelift has continually to be very busy this week we are currently placing vessels into the water, there is roughly a week or so waiting list the yard is almost empty. ➢ We changed cables on the 330-ton travelift on July 12th and 13th. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The water is on at all locations in the harbor. ➢ We have opened G, K and L-float still waiting on the pedestals, no water is available but we did set up a location between K and J float for the vessels to clean or get fresh water. STILL WAITING ON THE PEDESTALS. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor office is currently open seven days a week. ➢ The North East harbor launch ramp final inspection was on July 12 with just a few punch list items. ➢ We have applied for a federal grant from the PIDP for the washdown pad. ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I -Dock. ➢ We are starting to prepare for the 2022 Salmon Derby, it will be from August 13 to August 215t Elm Seward Community Library & Museum Bailey Sayler MUSEUM TEMPORARY DISPLAY Seward Coal Loading Facility The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and models of historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars. MUSEUM WINDOW DISPLAY Alaska Souvenir Spoons Featured in the Windows of History display is a collection of Alaska souvenir spoons. Learn a brief history of souvenir spoons in the USA and a history of the collector and donor of the spoons, local Barbara Shea. The spoons feature a variety of Alaska towns and motifs such as Seward, Valdez, Mt. McKinley, totem poles, and miners. Play in Chat Every Tuesday and Thursday, the Library and Bloom, work together to bring arts n crafts, story time, and play time for our younger crowd. Tuesdays we meet in the Library and Thursdays we will be meeting parents at the waterfront park as weather permits. Discovery Kits We have new Discovery Kits out for the public to use. New kits include Montessori letters and numbers, Zoo -Phonics, Anatomy, Cells, Time, Planets, Aquatic Discovery, and many more. Seward Summer Reading Program The Seward Summer Reading Challenge has started. We have reading logs available for patrons who wish to sign up and we will be having craft days on Wednesdays at 10 a.m. All ages are welcome to participate in the challenge. 43 Movie @ 2 The Movie @ 2 features the Waves Over Seward film that is shown, Monday — Sunday, at 2 p.m. for a $5 admission price. July 12 @ 5:00pm - Free Family Movie Night IAW W July 20 at 10 a.m. - 80% Studios will be presenting a work shop on the Chickaloonies comic book series, storytelling, and creating comic books. AOk IN SEARCH OF EART'H5 SECRF 1 S ,qjp Aces august-oetober all ages welcome, nit the sew orn library museum August 2 (9 a.m. - 5:30 daily) —National Science Foundation presents "In Search of Earths secrets" brought to the community by Hyper and Seward Prevention Coalition. August 2 at 10 a.m. — Whitney Anderson an Alaskan Author and Illustrator will be at the library to read her book, Ocean Bear. For the month of June, we served over 10,000 patrons. Library hours Tuesday— Friday Saturdays 9 a.m. — 6 p.m. 9 a.m. — 5 p.m. Museum Summer Hours Tuesday — Saturday 11 a.m. — 5 p.m. OCEAN BEAR We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. 44 Hi I'm New-ish Here! Parks & Recreation Maggie Wilkins *Myself and my daughter at the 4t" of July Skate Night event. Photo credit goes to Mayor Terry, thank you! Hello Everyone! For those of you who don't know me I wanted to give a quick introduction. I have been an active Seward community member for over 18 years. From 2006-2016 1 worked in 3 different city departments with the bulk of that time spend with Parks & Recreation. Community health and well-being has always been my main passion so I'm very happy to be back! Having started over our busiest weekend of the year, I have really hit the ground running. I humbly ask for your continued patience and grace as my crew and I simultaneously work to get to know each other and get through the busy season. We want to express our most sincere THANK YOU to everyone who has helped keep Parks & Rec afloat through tough transition times. We have an incredibly dedicated and hard-working team of seasonal and full-time staff who all deserve recognition but for now I need to take the opportunity to highlight and fomally thank the core long-term Parks & Rec crew: Ali Whillhite, Jenny Rutledge and Kylie Grimes. These ladies have been faced with endless challenges throughout an already universally -felt difficult couple of years. The fact that they have persevered and stuck with the department is a testament to their dedication. I am very blessed to have their knowledge and experience to lean on coming into this role. Subscribe to the Parks & Rec Newsletter: https://tinyurl.com/sewardparksnewsletter • Working to get her caught up and trained with our day to day operations. Our gardener Catherine Schneider started Monday 7/10/22. Catherine is a returning employee and brings a wealth of knowledge. She has made huge improvements in a short amount of time and we are very grateful to have her on board! e11 Campgrounds Seward Parks & Recreation manages over 400 RV and tent sites. Reserve on Campspot today: YTD Campspot Bookings as of 07/14/22 Period Site Ni hts Completed Bookings 18,548 Advance Bookings 71496 Total: 26,044 Snorts & Recreation AVTEC Gym Parks & Recreation provides public recreation programs at the AVTEC Gym (aka Student Services Center) through a facility use agreement with the school. Visit Rec Desk for details. AVTEC Gym will be closed to the public beginning July 1st until after Labor Day. We are preparing a newsletter and membership letter to notify the community. Register for programs and reserve facilities: https://seward.recdesk.com/Community/Home View program details: https://www.cityofseward. us/departments/pa rks-recreation/sports-recreation Program Name Date Total June 23- AVTEC usage June 24 18 July 4th Skate Night with Seward City Church July 2 85 July — 120 Youth Soccer League August youth Upcoming Programs • Spike Ball Meet up: July 28 at Jon Perry Softball field 6-8pm e11 —Event Highlight, 41" of July 80's Skate Night! Major thanks go out to AVTEC for use of the space, Rebekah Ivy and the Seward City Church for pulling so many volunteers together to put on an incredible event and of course, our own Jenny Rutledge for working long hours over the 4t" to make it happen. Lots of positive feedback and smiles for miles! Great job everyone! *Event organizer Rebekah Ivy and her son Coty in full 80's attire! *Pastor Max Ingalls lines up the kids for a race! 47 Public Works Department Doug Schoessler ➢ Public Works Director -The contractors for the US Army Corp of Engineers finished seismic and geotechnical work at both ends of the new tunnel. This was the start of the field work for the final design information. -We are also working on departmental budgets and CIP requests. -Like other businesses here in Seward we continue to face challenges with Covid-19 absences and subsequent employee shortages. ➢ Streets Department -The Streets Dept cleaned up after the 4t" of July. -We are addressing the Alley issues, it is slow going but we will be fitting it in when we can. -Street repairs and maintenance continue as needed. -Mowing activities at facilities and in right-of-way's will continue through the summer. ➢ Water & Wastewater Department -The WW operators fixed the electrical issues at Lowell Point station after the electrical outage on July 14t" -Meter reading and DMR reports are completed. -All water and wastewater facilities require mowing and upkeep. This is just another task to be completed by the department operators. ➢ City Shop Preventive Maintenance work on vehicles and equipment is being performed weekly. 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Thank you to the Public Works department for helping us get the streets, and to Electric Dept too! • All three races during the Mount Marathon Race went off without a hitch! o We had 300 new runners in all of the races this year. 10% were from Seward and 75% were from Alaska o Thanks to the Reierson's for another great Mini Mount Marathon Race • We were excited to have Blackwater Railroad play after the day's festivities • Would like to continue to expand on providing a variety of entertainment options for everyone • Congrats to our boat parade winner Major Marine Tours and our land parade winner Seward Prevention Coalition • Thank you to Parks & Rec and the Fire Department for handling the fireworks • I'll report back next month with visitation numbers. We were competing with Girdwood Forest Fair for Anchorage attendees, so I'm interested to see! • Have comments on how we could do better next year? Email meat director@seward.com Visitor Center 2500 Visitors in June • Open 7 days a week with 4 full-time staff and 5 part-time staff • Greeted nearly 20 cruise ships on their arrival at the terminal • Still gaining traction at the Derby booth/harbor visitor center • Maintaining public restrooms • Flying through guides • Maintaining lost & found for shuttle • Booking city campground sites for foreign visitors with no service EV Charging Station In the home stretch! Thank you to the electric department for getting us all set. Just waiting for the company to send an installer down from ANC for the final installation. Membership Excited to continue showcasing our premium members through the spotlights, and supporting our nearly 400 member businesses in the busy summer months & beyond JULY 2022 CHAMBER DIRECTOR REPORT S " d 67th Annual Seward Silver Salmon Derby smfwd Aug.13 to Aug. 22, 2022 H A M E R salmon.seward.com • Thank you to the City and Council for sponsoring this year's Salmon Derby! • There's still time to be a sponsor - email me at directorCoDseward.com • Silvers are already being caught, so we're on track for a great derby! • Thank you to all of our sponsors, who are helping with everything from meals to our volunteers to sponsoring tagged fish • Registration is now open! • We have multiple side pots this year for you to increase your chances of winning! And so many daily random & overall prizes! o $10, $25, $50, $100, $150, $250 • $10 Raffle for two Alaska Airlines tickets to anywhere they fly! I Register here! yN I R1 F21 Sign up to volunteer here! ��/, l� ��t S LM01V �aROA �� 011 — �TT� ANN11Al. AlIG11$� �3 JULY 2022 CHAMBER DIRECTOR REPORT Sid DocuSign Envelope ID: F20A3718-42D2-4EDO-AE1 C-F111 DF60CC23 Alaska Small Business Development Center ALASCA SBDC L4r BUSINESS ENTERPRISE- INSTULITE July 12, 2022 City of Seward 410 Adams St Seward, AK 99664 Dear Mayor Terry, City Council, and City Staff, This letter serves as our quarterly report for the period April 1 to June 30, 2022. The Seward Business Advisor, KellyAnn Cavaretta, put together another strong quarter, providing over four times more advising hours to Seward clients compared to the same quarter in 2021. This quarter also featured the most new client sign-ups ever from Seward, with a record 10 entrepreneurs starting with the SBDC. In addition to client work, KellyAnn worked closely with 14 businesses impacted by the Lowell Point landslide, guiding them to complete the paperwork required to initiate action by the SBA. She has been actively working with the Governor's office and SBA to make economic injury disaster loans available to Lowell Point businesses, which missed out on revenue they normally depend on during the early summer months. Here is a summary of deliverables to the Seward community this quarter (year): Client Hours: 153.1 (355.6) Jobs Supported: 236 (297) Total Clients: 66 (82) Capital Infusion: $2,921,600 ($3,088,349) New Businesses Started or Bought: 6 (8) Client Surveys: 100% positive (100% positive) The contract rate for a business advisor is $55 per hour, which includes salary, benefits, fixed, and administrative expenses. In addition to local expertise, the Alaska SBDC provides IBISWorld industry reports, retailing for $925 each, and ProfitCents financial analyses, valued at $2,750 each, to clients free of charge. Here is a summary of value provided to the Seward community during the quarter (year): Business Advisor: $26,400 ($53,680) IBISWorld Industry Reports: $14,800 ($31,450) ProfitCents Financial Analyses: $5,500 ($35,750) Total: $46,700 ($120,880) We would like to thank the City of Seward for their support of the Seward Business Advisor position. Not only has KellyAnn excelled in Seward, but she has become a valued part of the Alaska SBDC staff. We greatly appreciate the knowledge, experience, and energy she brings to our team. Please do not hesitate to contact us if you have any questions. Sincerely, DocuSigned by: FMl FHMADF4BD... Jon Bittner Executive Director Alaska SBDC Ordinance 2022-009 Documents: • Agenda Statement • Ordinance 2022-009 53 City Council Agenda Statement Meeting Date: July 11, 2022 To: City Council Through: Janette Bower, City Manager From: Carmen Jackson, CPA, LLC and Deputy Finance Director Sully Jusino Agenda Item: Ordinance 2022-009: Amending Seward City Code Section 2.25.045 Finance Department Background and justification: The purpose of this ordinance is to amend Section 2.25.045 to reflect the actual department duties. The section has been amended as follows: Amended Ordinance Amendment code section Page # 2.25.045 1 Updated bulletin — use of a letter after a number. Strike "Maintain the", insert "Reconcile", and insert "as maintained by 2.25.045 E 1 department directors". Finance does not maintain the inventory, just the combined list as provided by the department directors. Strike "Administer the city employees' retirement program" and insert "Provide for compliance and appropriate city funding of employee 2.25.045 F 1 retirement program". Finance does not administer the program, it is administered by PERS. Finance assures correct amounts are withheld from paychecks and paid to PERS. 2.25.045 H 1 Strike "such", insert "the". Small grammatical amendment. 2.25.045 L 1 Strike "(see title 6 ", code references become outdated and conflicting. 2.25.045 13 1 Struck in its entirety. The language is in 2.25.045 E. 2.25.045 14 1 Struck in its entirety. The language is in 2.25.045 H. 2.25.045 15 1 Struck in its entirety. The language is in 2.25.045 L. 2.25.045 16 1 Struck in its entirety. The language is in 2.25.045 D. Struck in its entirety. Finance does not administer workers compensation, 2.25.045 (17) 1 nor does finance collect the documents on workers compensation, that is an HR function. OSHA safety regulations is also an HR function. 2.25.045 (M) 1 New language recognizing the department's role in the annual audit process. 2.25.045 N 1 New language recognizing the department's management of cash flows. 2.25.045 (0) 2 New language recognizing the department's oversight of grant compliance and fiscal reporting. 2.25.045 (P) 2 New language recognizing the department's duties regarding reconciliation of financial accounts. 54 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): In department line items Not budgeted ✓ Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance* ✓ Yes Attorney Signature: Not applicable Comments: Electric Wastewater Water F1 Healthcare *unaudited numbers Finance Signature: Review Administration Recommendation e✓ Adopt Ordinance Other: 611 Sponsored by: Bower Introduction: July 11, 2022 Public Hearing: July 25, 2022 Enactment: July 25, 2022 CITY OF SEWARD, ALASKA ORDINANCE 2022-009 An Ordinance Of The City Council Of The City Of Seward, Alaska, Amending Seward City Code Section 2.25.045 Finance Department WHEREAS, administration desires to update this section to reflected the actual duties of the Finance Department. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Section 2.25.045 is hereby amended to read as follows (new language is in bolded italics and underlined and deleted language is stricken): 2.25.045 - Finance department —Powers and duties. The Finance Department shall: A. (44 Formulate, recommend and administer policies and procedures on all city financial matters; B. (-2) Prepare and maintain all necessary and appropriate financial records and statements and reports for the city; specifically, annual and quarterly reports reflecting revenues and expenditures of the individual departments, current monthly statements reflecting unencumbered balances for all city accounts; C. (-3) Review the proposed biennial budget for all departments of the city and consolidate them into a proposed biennial city budget for presentation to the city manager and city council; D. (4) Establish procedures and provide for the administration of the city's various insurance policies, advising as to the status and expiration of all the various policies; E. (-S) r,r..� Reconcile the inventory of property for the city as maintained by department directors; F. () ; Provide for compliance and appropriate city fundin;; of employee retirement program; G. (-7) Provide for telephone, cashier and utilities billing services; H. (4) Maintain the records as necessary for the fulfillment of the departmental function; L "Provide for the payment of all valid warrants and claims against the city; J. Provide for the city payroll function; K. ( Provide other services and duties as directed by the city manager; L. (4-2} Provide for all city purchases in conformity with the procedures established for that purpose (seetitle-6); 0 aS 0 67: CITY OF SEWARD, ALASKA ORDINANCE 2022-009 eler-k "an attthef:iZatieft by the eity manager- and in e04qf:fflafiee with the pf:0ee"f:es- M. O Facilitate the completion of the annual audit and issuance of financial statements; N. Manage and ensure sufficient cash flows to meet current and future oblizations; O. O Monitor and maintain proper oversight ofg-rant compliance and fiscal reporting; P. (6) Ensure timely and accurate review and reconciliation of financial accounts, including bank, credit card, and investments as appropriate. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 25th day of July, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 57 Resolution 2022-083 Documents: • Agenda Statement • Resolution 2022-083 • Attachments: o R&M Consultants Proposal for Limited Source Removal remediation at the current Public Works site. 58 City Council Agenda Statement Meeting Date: July 25, 2022 To: City Council Through: Janette Bower, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Resolution 2022-083: Authorizing the City Manager to Enter into an Agreement with R&M Consultants to Complete the Limited Source Removal Soil Remediation for the City Public Works and Shop at 434 6th Ave, Seward, Alaska, Task Order 2734.11 in an Amount not to Exceed $41,087, and Appropriating Funds Background and justification: The City contracted R&M Consultants to conduct a Phase II soil investigation at the Public Works facility on 6th Ave. This Phase 2 investigation found areas of DEC reportable contamination and a plan for removal. The Department of Environmental Conservation (DEC) has been notified as required, and has approved the removal remediation methods. R&M Consultants have provided a proposal (attached) to meet DEC guidelines. This resolution is for the Limited Source removal of contaminated soils as described. R&M proposes to begin work this summer 2022, and draft reporting approximately two months following the completion of field work (laboratory data can take two to four weeks to be completed). ADEC review and comment response process for the draft work plan and draft report are expected to take approximately 6 weeks following receipt of those documents. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.10 Enable a more viable property use at 5th avenue (PW Shop Facility) Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 41,087 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 41,087 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): 01000-1312-7009 Contracted Services x Not budgeted Not applicable 6T] Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): X General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Unassigned Fund Balance*: $ 2,971,784.17 *Unaudited numbers Available Unrestricted Cash Balance*: $ 7,739,659.54 Finance Director Signature: Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation xeAdopt Resolution Other: C:311 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-083 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into An Agreement With R&M Consultants To Complete The Limited Source Removal Soil Remediation For The City Public Works And Shop At 434 Sixth Ave, Seward, Alaska, Task Order 2734.11 In An Amount Not To Exceed $41,087, And Appropriating Funds WHEREAS, the City of Seward contracted R&M Consultants to assess the environmental condition of Kenai Peninsula Borough parcel numbers 14817004 and 14817005 located at 434 Sixth Avenue (Subject Property) in Seward, Alaska for potential future sale; and WHEREAS, the Phase I and 11 investigations resulted documented reportable areas with DEC requirements for further investigation and remediation; and WHEREAS, based on those results the City asked R&M Consultants to provide a new proposal to meet DEC requirements for remediation of the reported areas; and WHEREAS, R&M Consultants proposal (attached) shows completing the Limited Source Removal for $41,087; and WHEREAS, this portion includes disposal of any contaminated soil disturbed or generated by the test well borings. R&M Consultants will also generate all project records and all correspondence with DEC. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The city manager is authorized to engage the services of R&M Consultants to complete the Limited Source Removal proposal for the City Public Works and Shop property for a not to exceed amount of $41,087. Section 2. Funding in the amount of $41,087 is hereby appropriated in the 2022 budget from Unassigned Fund Balance account no.01000-0000-3400 to Contracted Services account no.01000- 1312-7009 Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of July, 2022. 61 8 June 2022 R&M No. 2734.11 Doug Schoessler City of Seward PO Box 167 Seward, Alaska 99664 via e-mail: doug@cityofseward.net RE: Limited Source Removal: City of Seward Shop Dear Mr. Schoessler: R&M Consultants, Inc. (R&M) appreciates the opportunity to provide this estimate for the above referenced work. Our Earth Sciences Department consists of geologists, geotechnical engineers, and environmental specialists with extensive experience evaluating environmental site conditions as well as the regulations and standards that outline Phase II investigations and limited source removals. The scope of work and fee estimate provided herein is based on our phone conversations in 2021/2022 and results of the August 2021 field investigation. SCOPE OF WORK We understand that the City of Seward is required to continue assessment of the environmental impacts associated with the City of Seward Shop (Shop) located at 434 Sixth Avenue in Seward, Alaska to meet Alaska Department of Environmental Conservation (ADEC) requirements. ADEC was notified of the regulated substances release on 27 October 2021 and assigned the case Spill Number 21239924202. ADEC requested a corrective action plan on 28 October 2021. R&M prepared a sampling and analysis plan (work plan) to meet the corrective action plan requirement under a separate authorization for ADEC review and approval. Actions covered by the work plan include a Limited Source Removal and an Expanded Phase II Investigation, if required based on the Limited Source Removal. The Expanded Phase II Investigation is not proposed in this cost estimate but was included in the work plan so that another work plan effort is not necessary in the event it is required by ADEC. R&M will team with Pioneer Earthworks and Restoration to perform limited source removal services and to perform wastetransport and disposal services. Limited Source Removal The documented release of petroleum hydrocarbons was documented to be soil staining where equipment is stored near a i,000-gallon aboveground storage tank (AST) To address this location, we propose limited excavation to remove stained soil associated with soil staining. This would be followed by excavation clearance sampling to determine if contamination identified by the limited site investigation (LSI) has been removed to below ADEC cleanup levels. An Expanded Phase II Investigation may be required by ADEC if excavation clearance sampling indicates more extensive contamination than expected. If necessary, the Expanded Phase II Investigation would require an additional field effort and associated costs not included herein. The Expanded Phase II Investigation will include development of a work plan for ADEC The proposed chemical testing suite will be reduced based on results from the LSI to include volatile organic compounds (VOC), diesel -range organics (DRO), residual -range organics (RRO), and polycyclic aromatic hydrocarbons (PAH). Monitoring wells will be surveyed by R&M to determine horizontal and vertical location to meet ADEC accuracy requirements. Mr. Schoessler 8June 2022 Page 2 of 3 Following the investigation and lim ited source removal, a report will be prepared that includes the following: • Sum maryoffield investigation, source removal, and data • Site conditions and investigation methodology • Analytical results • Recommendations/Findings • Site maps • Waste manifests and certificates of disposal ASSUMPTIONS City of Seward will provide access to the site. Field investigation and source removal will occur in summer 2022. See cost sheets for task specific assumptions. DELIVERABLES • Limited Source Removal Report FEE AND SCHEDULE This cost proposal is prepared in a Time and Material (T&M) Not to Exceed (NTE) basis as summarized below. Task Cost Task 5: Field Activities $27,447 Task 6: Reporting $13,640 Total Cost (T&M, NTE) $41,087 R&M proposes to begin work described herein immediately upon notice to proceed, dependent on subcontractor availability, tentatively planned for summer 2022, and draft reporting approximately two months following the completion of field work (laboratory data can take two to four weeks to be completed). ADEC review and comment response process for the draft report are expected to take approximately 6 weeks following receipt of those documents. Please contact me should you have any questions regarding our proposal. Thankyou for reviewing our proposal; please contact me with any questions. Sincerely, R&M Consultants, Inc. Christopher D. Fell, CPG Senior Geologist Attachments: Fee Estimate Sheets A& Innovating Today forAlaska's Tomorrow 63 u z Ak N `z f z 0 �R 6 0) O M C 0 w O o` U m m co co O V Oi O m �T �T ' kc H rl m Y N ci m to to to to to to to to to to O � ++ V l0 L ++ p C O � V 3 p O m O u0i 00 C d m Q X W O O ko m m � ri ri J to O U/ U/ i C D O O V) uo �. .V N CC C O_ 0 J � Y � m m m H v .Y 2 .Y V U/ LL N Q N N V W W m 0 Y m L H n 00 0 c-I ma co m o o m m - fl- o .� cl � wvv > O N N N E N W O O o 0 N cc U C O O O � p � O O a C p N X > J _ (Li > ON T � O O O N a d C E O a C � N Op (Li X a C (0 Z (0 L OL u c W c, L o w T LO N o o a a a a o m O U m -O O- k E > �/} �/} N O N d '- O LL 7 \ 3 c _ E _ a c — Fo N ; OU O > "C O Y W E N t0 m Q E O UN O p O' N a T E O K O m U \ CC d W O N it Q E N m 2 —>' M cc v iii Qa ° Y v LL N OF a r W N Y i c co o f O z U pX d Q OCO O a .Q O 1X r Z 0 ai y, C O ^ 3 g � E O t m Co 10 a O O O O E >> E E 3 E� J ai O ¢ ° ¢ ¢ z ¢ ¢ cc CC 0 CC rl N M zw lD iz LL LL LL O T O O O O O O O O W U O cc O O CD O .--i U cc0 oW O O M O W p U O J Q ti (u ❑ O K N L �y,i coo O O O cc O O cc O O a. 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Q s v O O 0 H N N J V1 Q N Q rl LL LL � LL O T U W U K a V O a J Q ❑ O Y +n +n ~ U} N HN W txo U_ W Z ~ W cQc C CL K ❑ Q W U H y N O O H O — > Cf m a � 0 0 o a a a 7 CO N N CO 7 7 N 0 00 M 0 a` M O _ '^ 'c z0 z o o a E O O O N O W CO LL ua C °1 cc V1 H O G O W O LL O Q H m O x Z O v c o U � u cc c W i T C N N O � ~ s U i 0 U° m Q O U co in ao m M U O N N T t0 y 2 2 Q C J O m Q 0 a d 0 Q ii Q m a r o�g c - ° o M LL Y � GO Z Q 7 Resolution 2022-084 Documents: • Agenda Statement • Resolution 2022-084 • Attachments: o Fund Information M-A City Council Agenda Statement Meeting Date: July 25,2022 To: City Council Through: Janette Bower, City Manager From: Carmen Jackson, CPA, LLC and Deputy Finance Director Sully Jusino Agenda Item: Resolution 2022-084: Amending the FY2022 Budget to Reflect Mid -Cycle Budget Adjustments, and Appropriating Funds Background and justification: The 2022 Annual Budget, which covers the period January 1, 2022 through December 31, 2022 was passed on December 13, 2021. Periodically, adjustments are made to the budget as new data becomes available regarding revenues and/or changing priorities and projects. The specific requested budget adjustments are listed on the attached schedules with major changes described below. Mid -cycle budget amendments reflect updated information such as increased expenditures and grant revenue related to the Lowell Point Landslide, adjustments to Building Permit Revenue due to increase of construction activity, reduction of investment income due to market conditions, increased expenses for gas and natural gas price increases and the transfer of funds to assist with the construction of the new animal shelter facility. Regarding the variance in the General Government line items there were three main things that caused this variance. First, the biggest is the pass-thru grant to the Seward Prevention coalition for $500,000 that was not originally budgeted in these departments. Second, a portion of the forensic accounting amounts was paid and not budgeted through here (about $284,000). Last, there were almost $90,000 in legal bills with a $0 budget charged to these departments. The intent of this resolution is to amend the 2022 Budget as described in the narrative above, plus appropriate funds as listed on the attachments. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 11.3 City Government and Finances Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): e✓ Creates revenue in the amount of: General Fund Revenue Net Increase: $ 1,137,500 68 ✓ Creates expenditure in amount of: General Fund: Harbor Enterprise Fund SMIC Enterprise Fund Parking Enterprise Fund Electric Enterprise Fund Water Enterprise Fund Wastewater Enterprise Fund Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): ✓ Not budgeted Not applicable 1,275,738 5,400 3,075 191 136,660 1,721 1,755 Various please see the attachments. Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund ✓ : ✓ General ✓ SMIC ✓ Electric ✓ Wastewater ✓ Boat Harbor ✓ Parking ✓ Water Healthcare Motor Pool Other General Fund Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ Harbor Enterprise Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ 2,971,784.17 *Unaudited numbers. 7,739,659.54 period end 5/31/222 6,065,891.57 1,190,510.10 SMIC Enterprise Unassigned Fund Balance*: $ (2,085,111.22) Available Unrestricted Cash Balance*: $ 214,008.07 Parking Enterprise Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ Electric Enterprise Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ Water Enterprise Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ Wastewater Enterprise Unassigned Fund $ Balance*: Available Unrestricted Cash Balance*: $ RYes Attorney Signature: ✓ Not applicable Comments: 132,209.62 400,345.45 2,883,369.27 7,781,761.83 3,299,385.78 1,719,643.64 4,053,676.87 2,355,448.60 Finance Signature: Review ✓ Adopt Resolution Other: Administration Recommendation Vito] Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-084 A Resolution Of The City Council Of The City Of Seward, Alaska, Amending The 2022 Budget To Reflect Mid -Cycle Budget Adjustments, And Appropriating Funds WHEREAS, the 2022 Operating Budget was passed December 13, 2021 reflecting the budget period from January 1, 2022 through December 31, 2022; and WHEREAS, budget adjustments are made at various points during the year and these additional mid -cycle budget amendments reflect updated information such as increased expenditures and grant revenue related to the Lowell Point landslide, adjustments to permit revenue due to increased activity, reduction of investment income due to market conditions, increased expenses for gas and natural gas price increases and the transfer of funds to assist with the construction of the new animal shelter facility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The General Fund 2022 Budget is hereby amended and funds are hereby appropriated according to the adjustments included on the attached Schedule A, as follows: 1) Revenues are adjusted for a net increase of $1,137,500; 2) and Various expenditures are adjusted for a net increase of $1,275,738. Section 2. Enterprise Fund budgets are adjusted to reflect allocated costs related to increased fuel and heating oil costs and increased fuel purchase expense according to the adjustments included on the attached Schedule B, as follows: 1) The Harbor Enterprise Fund expenses are increased by $5,400; 2) the SMIC Enterprise Fund expenses are increased by $3,075; 3) the Parking Enterprise Fund expenses are increased by $191; 4) the Electric Enterprise Fund expenses are increased by $136,660; 5) the Water Enterprise Fund expenses are increased by $1,721; and 6) the Wastewater Enterprise Fund expenses are increased by $1,755. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 25th day of July, 2022. 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N to u " LL h0 •� CC S N .� m N x CJ Q y C C N +-+ h0 •� a W o2 = C U0 E W N v E 2 O Y O LL YY O C to m v O N f0 -O N V N U0 O _�~YY W LL T V LL O C v C] y C �n O O N- W '� N y C C ? C ON 7 N N C C] N m C O .� O �n Q N �'' •� Y �n N N i N L N h0 t0 t0 V t0 p— J c0 .� � y •i+ 02i i ,O +-+ E C] O h�0 O C •y O E > Q �O O t0 C N lz0 ty0 Q tcc0 7 cr +-+ N p N accn Q N (n O 2 � J 2 LL O Q O O f0 C CJ LL m J CJ (n LL O G (n Q (n W W (n W LL CJ LL G Z W C x � X O O O O O O p O y m O O O O O O O O O O O O O O O O O y y W O O N O c� O O O O O O O O O N N N m m m m m o0 00 00 00 00 00 O O t0 N to to to to �p to H p LL O Z H 00 I- City of Seward, Alaska City Council Special Meeting Minutes July 11, 2022 Volume 42, Page CALL TO ORDER The July 11, 2022 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Liz DeMoss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — None Absent — None John Osenga Ristine Casagranda Randy Wells CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Bruce Jaffa, outside the city, said all the projects in the capital improvement plan were good. One item he supported was the library heat loop; across the country, communities were reducing their carbon footprint and he encouraged Seward to work toward reducing its carbon footprint. Carol Griswold, inside the city, advocated for Two Lakes Park infrastructure. She wished the staircase with exposed rebar would be repaired; there were several other areas that were in dire need of repair and/or replacement. For the boardwalk at the lagoon, she encouraged council to move up the timing of its replacement because she believed it was in worsening condition. She wished this meeting had been a work session rather than a special meeting so there could be more citizen interaction. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Wells) Motion Passed Approval of Agenda and Consent Agenda Unanimous 79 City of Seward, Alaska City Council Special Meeting Minutes July 11, 2022 Volume 42, Page The clerk read the following approved consent agenda items: There were no consent agenda items. NEW BUSINESS Other New Business Items Committee of the Whole: 2023/2024 Capital Improvement Plan. Motion (Casagranda/McClure) Move into Committee of the Whole for the 2023/2024 Capital Improvement Plan. Motion Passed Unanimous Council moved into Committee of the Whole at 5:37 p.m. Council came out of Committee of the Whole at 6:50 p.m. CITIZEN COMMENTS — None COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower said the CIP discussion would be continued at a future budget meeting. Casagranda, DeMoss, and McClure all thanked administration for the meeting. Terry asked council to send any questions they had to administration so that the answers could be considered within the scope of budget discussions. ADJOURNMENT The meeting was adjourned at 6:52 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 80 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page CALL TO ORDER The July 11, 2022 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Liz DeMoss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Sam Severin, City Attorney Excused — None Absent — None John Osenga Ristine Casagranda Randy Wells CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald, inside the city, had noticed an increase in traffic this summer. He thought if the east runway at the airport was fixed, perhaps the west runway could be used as a bypass to Port Avenue from Nash Road, thereby reducing traffic on the highway. He also believed the airport could be fixed easily with 2,000 feet of sheet pile and that the Alaska Railroad would want to pitch in on the cost; he suggested the city put $10 or 20 million towards it. McDonald believed every utility customer should have a vote on the sale of the Electric Department. Bruce Jaffa, outside the city, supported the contract for Your Clean Energy and said it would help the PACAB Ad Hoc Committee accomplish their goals. He said the community of Moose Pass was having an issue with the state's plans to work on the Seward Highway; the highway was critical to everyone in this area, and Moose Pass would be severely impacted by the state's plans to widen the road. David Paperman, inside the city, appreciated Alaska's no billboard law. He thoughtthe city code was pretty clear about political signs being considered temporary signs, and there were strict limits outlined in code as to the size of signs allowed. He was concerned that there were already a 81 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page number of large political signs on display throughout the community. He asked the city to enforce the sign code to keep Seward beautiful. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2022-009, Amending Seward City Code Section 2.25.045 Finance Department. This ordinance was introduced tonight and w ill come for public hearing and enactment on July 25, 2022. Resolution 2022-082, Authorizing The City Manager To Enter Into A Contract With Electric Power Systems, Inc. (EPS) For Engineering Services For The Design To Upgrade The Voltage And Transformer Capacity Of Seward's Fort Raymond Substation To 115kv In A Not -To - Exceed Amount Of $239,472, Including A 20 Percent Contingency. Action Memorandum 2022-003, Authorizing the City Manager to Enter into a Professional Services Agreement with Your Clean Energy to Provide Consulting Services to the Heat Loop Ad Hoc Committee and Provide Services as Authorized by the City Manager as Requested by the Ad Hoc Committee in an Amount Not to Exceed $19,520. Approval of the June 27, 2022 City Council Regular Meeting Minutes. Non -Objection to the Renewal of Liquor License #4617 — Beverage Dispensary for Chinooks Waterfront. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards — None City Manager Report. City Manager Janette Bower reported that she had requested another extension of the heat loop project grant and learned the extension had been approved through the end of this year. Regarding funding for the Seward Community Jail, Bower reported that funding had been increased, but no contract had not been received yet by Seward or any other communities; the current contract would expire at the end of this month. McClure asked that the new Parks & Recreation Department Director be introduced at the next meeting. In response to Casagranda, Bower said the city's new gardener had started today. McClure said she had been receiving complaints about political signs, and had reached out to administration. Terry asked if a notice could be sent out to the community to inform people what the code allowed; she believed citizens would provide their own oversight and compliance. 82 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page Terry asked if a condolence card could be sent to the Japanese Consulate in Anchorage, as well as the cities of Obihiro and Kushiro, to express condolences on the assassination of former Prime Minister Abe. Terry reminded the public that road work would be happening on Lowell Point Road this week and next, and flaggers would be present. City Attorney Report. City Attorney Sam Severin reported that his firm had worked on code enforcement issues, helped draft a minor offense fine fee schedule as part of the recodification process, and had advised on personnel matters. Borough Assembly Report. Borough Assembly Representative Cindy Ecklund said the assembly would be matching the increase in wages for election workers to follow suit with the state. They would be instituting practices and a fee schedule relating to stop work orders. The application process for marijuana establishments would be changed to remove planning commission review from the process in order to streamline the process. There would be changes made to the appeal process for material sales which would more clearly define aggrieved party. There would be a live auction and online sale of 18 borough properties on August 13, 2022; fair market value indicated the borough could receive approximately $1.7 million from the sale. The borough intended to use the revenue from the property sale to cover the expense of the Land Management Department. Ecklund said any citizen had the opportunity to recommend parcels to be included in the sale; the borough had access to 13,000 acres they could get from the state and then sell. She suggested this process may help with the housing concerns in the Seward area. Other Reports and Announcements — None Presentations — None PUBLIC HEARINGS — None NEW BUSINESS Other New Business Items Action Memorandum 2022-004, Directing The City Manager To Move Forward With The Hemlock Subdivision Project As Described In R&M Engineering Concept 4. Bower stated this was on the agenda because she wanted to have a conversation about this particular property, and also wanted to create a process for the establishment of a subdivision by the city. Osenga asked why the Planning & Zoning Commission failed to approve this subdivision. Community Development Director Jason Bickling said there had been two resolutions at P&Z for consideration, a replat and a rezone. Bickling said there had been citizens who did not support 83 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page turning the campground into housing, and also the commission believed they would be approving a 40 house development scheme, and they did not support that many houses going on that property. DeMoss asked if the plan presented on page 47 in tonight's packet had been revised based on the comments received at the P&Z meeting. Bickling said R&M Consultants had provided the city with a number of concepts; the 40 house design was brought to P&Z because that was thought to be what the community wanted. Terry thought this should be a larger discussion with the community, and wished to delay the discussion until September when the public could be invited to provide input; she wanted all the options for various layouts to be provided. She said the city could release a proposal for any concept the citizens wished to have, including a provision that required a certain amount of green space, or restricted nightly rentals, or restricted owner occupation. She believed this was an important topic to get right, even if the public process slowed down the process by a couple of months. DeMoss said council had spent $100,000 to develop housing scenarios; aplan had been sent to P&Z, and P&Z had not approved the plan. She suggested it might be wise for council to make some sort of formal approval of the project to have a clear indicator that council supported this project moving forward. DeMoss said the feedback she received from citizens was far more supportive of the city moving ahead with housing than opposing it. Osenga thought public input was necessary and should be obtained. Terry stated that, just because council had appropriated money to develop design concepts, that did not and should not obligate the city to move forward with the project. The intention behind appropriating funds for design concepts was to explore possibilities, not a guarantee that the project would happen. McClure thought that having a work session in September to gain public input would be valuable. Wells appreciated what had been done so far on the concepts; he supported the project in general, regardless of the timing of when it came to fruition. Calhoon recalled that at the last meeting, council had directed a work session be scheduled, not to have an action memorandum brought forward. He thought the public commentary at the P&Z meetings had been telling; many people had emailed in their support for moving forward, and others had showed up in person to express their opposition to the project. He said what was presented to P&Z for consideration was a plan for 40 houses, and that was all. Calhoon thought it might be prudent to replat the property in order to separate the bike park first, and then move on to have a zoning discussion about the best use of the property and solicit input from the community. He supported slowing down and getting a better handle on the community's wishes and did not support moving forward with this at the moment. Motion (DeMoss/Terry) Approve the Hemlock Subdivision project 84 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page and direct the city manager to advance the project to completion. Terry asked if the motion pertained specifically to Concept #4 in the packet. DeMoss said yes. Terry wondered what that would mean to administration, if the motion were approved. Bower said, among other things, a plan for water and sewer would have to be developed, and the project would go to P&Z for review. Wells said he was hearing that there were multiple design concepts provided, but he had only seen two of them so far, one with 40 single homes that had been brought to P&Z and Concept 94 in tonight's packet. He wanted to see all the concepts. Assistant City Manager Stephen Sowell said there were four options: 1) do nothing and leave the property as it was, 2) 40 single family homes, 3) Terry interrupted and stated the motion on the floor was to approve Concept 94 Bower said her intent with this action memorandum was to have a decision on whether the project should continue, rather than to specifically choose Concept 94. Bower wanted to know if the project should continue, given the fact that P&Z had failed to replat and rezone resolutions. Osenga wondered why the action memorandum specified moving forward with Concept 94 if that wasn't the intention. Sowell said Concept 94 was brought forward on the recommendation of Community Development, based on the feedback received during the P&Z meeting that high -density options should be pursued. Casagranda wished to clarify with the maker of the motion that the motion on the floor was to approve Concept #4. DeMoss concurred. Casagranda wondered, if this motion were approved, would it mean that the city manager was being directed to keep putting resources toward developing this project as presented, or that a work session was still possible and one development plan was not being locked down. Terry understood that administration wished to move forward with the support of council, and while she supported the idea of creating new housing, she was reticent to approve a specific concept without having all pertinent information like the geotechnical results. Calhoon also preferred to have more information available for consideration before making a decision to provide more specific direction. Motion Failed Yes: DeMoss No: Osenga, Calhoon, McClure, Casagranda, Wells, Terry Terry wondered when the geotechnical report would be provided. Sowell said he didn't have a timeframe. Terry suggested the city manager follow up on the report, and also consider getting a cost estimate for a plat from R&M Consultants, and cost estimates for utilities. 85 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page Motion (Terry/McClure) Schedule a joint work session in September with the Planning & Zoning Commission regarding the potential Hemlock Subdivision. Terry stated what she wished to see at the work session would be all the design concepts, including green space ideas, a draft Request for Proposals for developers, and attorney opinions about what restrictions may or may not be allowed related to vacation rentals and residency requirements. She wanted the community to have input about he various options. Osenga added that it would be good to also include information about how the campground performed this year. DeMoss suggested inviting a representative from R&M Consulting to attend the work session. Casagranda wondered if it would be possible to hear from another community that had been through this about their experience. McClure suggested holding the work session in a larger space, like the Community Room at the library. Terry requested the city manager find a date and set the work session at the Community Room at the library for at least two hours. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS — None CITIZEN COMMENTS David Paperman, inside the city, appreciated that council moved the housing discussion toward a public process. The housing shortage effected every employer in the community. If the Forest Acres Campground was going to be changed into the Hemlock Subdivision, the plan needed to be handled well. Paperman suggested that there were several other properties that should also be included in the conversation, like the old Air Force Rec Camp property. He suggested that good public policy could be used as a tool to manifest a good solution to address the housing concerns, as well as to preserve and protect Seward's interests and environment. Mary Tougas, inside the city, thanked council for their support in trying to find more affordable housing in Seward, and for providing for public input. Public process and proper development was what the community needed. Tim McDonald, inside city limits, said it was not government's job to create housing developments. He thought the housing market was hot, and all the city had to do was sell the property to developers and let them build housing; the city did not have to do all this legwork. McDonald believed 60% of Seward housing was owned by non-residents who used the homes for investment purposes. Regarding the potential sale of the utility, there were thousands of people in the community who had no voice, but they shopped in Seward and sent their children to Seward schools; he thought it was unconstitutional for residents living outside the city to not be able to vote in city elections. 86 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page Bruce Jaffa, outside the city, concurred that government should not be involved in housing developments; instead, the role of government should be to remove obstacles for developers in order to make it attractive for them to develop. Housing shortages did not belong to Seward alone, but to the entire country. Cindy Ecklund, inside the city, said she was on P&Z for many years and had reviewed the Land Management Plan; she recalled the recommendation for the Forest Acres Campground was to sell the property with a sound development plan. She believed the property would serve better as housing than a campground. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower appreciated tonight's discussion. Wells thanked administration for their work. Calhoon said it was not the intention of council to get into the housing business, but he wished to find a good solution. He was glad everyone had a safe Fourth of July and was happy he had not heard of any issues. Casagranda thanked administration and department heads for coming to tonight's meetings. She appreciated the steps taken to include the public in the housing discussion. She had not heard citizens speak of annexation for a long time, but would be open to hearing from people about it. She agreed that other properties should be considered in addition to the Forest Acres Campground. DeMoss thanked Ecklund for representing Seward on the assembly and providing a report. She appreciated hearing Ecklund's input on the housing topic. DeMoss thought the city should focus on setting up a developer to get interested and let them create the best design concept. Osenga thanked administration for their work, and Ecklund for her report. He wanted council to move projects forward effectively. McClure appreciated Ecklund's work on the assembly. She appreciated how well the Fourth of July events were handled this year; she had heard a lot of positive feedback about the family friendly events that were held on Church Street. She commended everyone for the fast clean up, as well. She was starting to hear that the flowers around town were looking better. She was looking forward to the work session on housing. Terry thanked administration for starting the Capital Improvement Plan discussion early. PACAB had had a lot of engagement on housing; she looked forward to having a larger discussion. For anyone outside city limits, the boundary commission could be contacted regarding annexation or for any questions. 87 City of Seward, Alaska City Council Meeting Minutes July 11, 2022 Volume 42, Page ADJOURNMENT The meeting was adjourned at 8:34 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 88 Agenda Statement Meeting Date: July 25, 2022 From: Brenda Ballou, City Clerk Agenda Item: Filling Vacancies on the Port & Commerce Advisory Board (PACAB) BACKGROUND & JUSTIFICATION The Port & Commerce Advisory Board (PACAB) is responsible for making recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy, and commerce throughout Seward, and to provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest. PACAB is a seven member board comprised of residents of the city who serve for three year terms. Term years are staggered, and expire in July each year. The terms of Colby Lawrence (appointed September, 2016; reappointed July 2019) and Benjamin Smith (appointed November 2019) will expire at the end of this month. The board members were notified of their upcoming term expirations and were invited to apply for reappointment. The vacancies were publicly noticed, as well, with an application deadline of July 15, 2022 for council's consideration on July 25, 2022. The city clerk received two applications for the vacancies: Benjamin Smith and Dwayne Atwood. RECOMMENDATION Council approve the applications for Benjamin Smith (re -appointment, 2nd term) and Dwayne Atwood to PACAB with terms to expire July, 2025. If council approves both applications, the board will be full. 89 RECEIVED JUN 15 2022 OFFICE OF TH6 PORT AND COMMERCE ADVISORY BOARD (PACAB) CtTy CLERK APPLICATION NAME: 13EN)AM rN' S M l i H STREET ADDRESS:�3V6? 5'0,/`'LY (- 2- AvC� MAILING ADDRESS: PQ 00 ! Y7I e Af y ? & 6 V HOME TELEPHONE: 909 - zq Z, 7 9 3 cl BUSINESS PHONE: EMAIL: LENGTH OF RESIDENCY IN THE SEWARD AREA: / [U PRESENTLY EMPLOYED AS: T �'S7/Z +>L7v List any special training, education or background you have which may help you as a member of the Board: v5T0--)AL- C- A, 6 c,R-IA- c a �t2v(-Tlu✓V LL`' 7 ,vE(��-Y; wL) w�i(ti� VOAt,-- Have you ever been involved in port operations? If so, briefly describe your involvement: j My�.-r►�S AT 5-ewhr2>> CoAL- ��2�rti}L .may YE ✓� �i�11x�i' yu�GRc.r5ar2 T 1 s�DL � At/-j-1I. /�r �17 r ��= � v�� o,� D �✓� rs I am specifically interested in serving on the Port and Commerce Advisory Board because: C'v--r/.vU t--: -rb It 6 N JtZ C Z5-- t-1 Y A A -- Have you ever served on a similar board elsewhere? ZZ�s or No If yes, where? PA-f- A 13 When? `av -) U L- Y 2 G z—�-- Are you available for meetings at noon (second Wednesday of each month)?(CO)or No If appointed, are you willing to travel occasionally)? or No Z5&c.) zZ SI ATURE DATE 90 PORT AND COMMERCE ADVISORY BOARD (PACAB) APPLICATION 4[:1 LVA I� STREET ADDRESS: C 'n D-- /i k1 rk MAILING ADDRESS: 0. O X l3 HOME TELEPHONJ(_g01) 2Z �- S BUSINESS PHONEC 0 EMAIL: LENGTH OF RESIDENCY IN THE SEWARD AREA: PRESENTLY EMPLOYED AS:TMy' 'Q�A51�p 'JUL 15 2022 OFF'CE OF THE My CLERK List any special training, education or background you have which may help you as a member of the Board: ,�qq a Have you ever been involved in pornoperations? If so, briefly describe your involvement: S� A 4dc. F_ C[ I am specifically interested in serving on the Port and Commerce Advisory Board because: 1p'cl: oc�k'VJ'q Is C�CA�'Cc-flz�o Lave— 4aa CA\n d o'ky:1 Ant Gl,f ,P C_�7✓ti, byVl V1 Have you ever served on a similar board elsewhere? Yes r No If yes, where? � b 0 81 When? (--( Are you available for meetings at noon (second Wednesday of each month)? Ye or No Yes or No /1'5-- / -Z 2=== DAT a* P.O. Box 1351 Seward, Alaska 99664 (907) 224-5455 DwayneAt-,voodt@gmail.com Education Bachelor's Degree Sociology/Criminal Justice University of Alaska Master's Degree Journalism University of Arizona National CFM Floodplain Regulation Certified since 2011 CESCL Lead Erosion and Sediment Control Alaska Certified 2021 Maritime Port Manager Association of Port Executives Certified 2022 Reference available upon request Current Position -- Port Manager for the Alaska Railroad Corporation in Seward. I held the Assistant Port Manager job for five years and completed numerous trainings and certifications during that time. I also received a Silver Spike award in 2022 for Railroad service excellence after gaining my International Maritime Port Manger certification. Experience -- My work history includes progressive business and development experience from my days of reporting on projects to later reviewing, approving and working on them. 2017 to 2022 Assistant Port Manager • Alaska Railroad Corp. 2010 to 2017 Planning Assistant • City of Seward, Community Development 2008 to 2010 Planning and Zoning Technician ® City of Seward 2005 to 2Oo8 Assistant to CEO Tom Tougas a TMT Corp., Seward Projects 2000 t0 2OO5 Editor/Reporter ® Seward Phoenix Log 1997 to 1999 Founding Editor e Alaska Business Digest, Anchorage 1995 to 1997 Business Reporter a Anchorage Daily News Public Seri4ce -- My dedication to public service began with community reporting and continued during in), years at the City of Seward while working with and advising various developers and citizen entrepreneurs. I am currently the vice-chairman of the borough Flood Service Area Board and continue to offer guidance to borough and municipal officials on floodplain development permits. Agenda Statement Meeting Date: July 25, 2022 From: Brenda Ballou, City Clerk Agenda Item: Schedule work sessions to review and discuss the proposed changes to Seward City Code as part of the recodification project BACKGROUND & HISTORY In May 2020, Seward City Council approved Resolution 2020-040 for a contract with Municode to review, update, and recodify Seward City Code (SCC). There are 16 Titles contained in the SCC: Title 1 General Provisions Title 2 Administration Title 3 Personnel Title 4 Elections Title 5 Revenue and Finance Title 6 Purchasing, Contracts and Professional Services Title 7 Public Property Title 8 Business Regulations and Licensing Title 9 Health and Safety Title 10 Public Peace, Morals and Welfare Title 11 Vehicles and Traffic Title 12 Buildings and Construction Title 13 Streets and Public Improvements Title 14 Utilities Title 15 Planning and Land Use Regulations Title 16 Subdivisions In September 2020, Municode Attorney Roger Merriam provided initial recommendations for updates based on his review of Seward's code against state statutes and the city's charter. Seward City Attorney Brooks Chandler, myself, and Municode Attorney Roger Merriam had a teleconference during which both attorneys reviewed and discussed Merriam's proposed updates; Chandler provided his input, concurring with most recommendations and arguing against others. I created a redlined version of code based on both attorney's input and sent it to department heads for their review and input; I received feedback from November through December 2020. This information was furnished to Chandler, who then took a deeper dive into code, and by March 2021, Chandler sent me back Titles 1-8 with detailed edits and notes. I had another teleconference with Chandler in June 2021 to discuss some Q&A which had arisen through 93 department head feedback. Seward's new City Manager Janette Bower started at the end of May 2021; she was provided the redlined version of edited Titles 1-8 in July 2021. In August 2021, I sent the most updated redlined version of Titles 1-8 to department heads for their review, and at the same time, I received Chandler's detailed edits for Titles 11-13. In September 2021, I sent the redlined version of Titles 8-13 to department heads and Bower for review. Over the 2021/2022 winter, I received feedback and updates from some department heads; I created "master" redlined versions of each Title and identified the source of each edit. In April 2022, I sent the complete set of redlined Titles to all department heads and Bower for their final review. INTERIM CITY CODE UPDATES Since the project began, there have been a number of ordinances enacted by council, and the redlined versions of each effected Title have been updated accordingly. NEXT STEPS The entire body of work will ultimately be considered by council and adopted in its entirety, and will go into effect at a certain date; I am planning for a January 1, 2023 effective date, unless directed otherwise. In preparation for that action, it is critical that council and the public have ample opportunity and time to review the proposed changes, provide input and feedback, and ask questions while there is time to get answers. To that end, I would like to start the council/public review process by scheduling a series of work sessions dedicated to the review and discussion of the redlined city code. The entire body of work is many hundreds of pages long; there will be one complete hard copy of the redlined code available in the city clerk's office for the public. Also, the redlined code will be uploaded to the city website by Title so that the public has full view of the proposed changes and also has the ability to print pages/portions at their own discretion. RECOMMENDATION Schedule work sessions to review, discuss, and provide input on SCC Titles 1-16. I anticipate starting with Title 1 at the first work session, and working through each portion of code at a pace that council is comfortable with. As a gentle reminder, council will be devoting the fourth quarter to the preparation of the 2023/2024 budget, so if the recodification work sessions can be scheduled in August or September, council's attention will not be divided when the budget work sessions begin in earnest in October. 94 August and September calendars for council's consideration: AUGUST 2022 Sunday Mcmday Tuesday Wednesday Thursday Friday Saturday 31 1 2 3 4 5 6 Paz ratg 7 8 9 10 11 12 13 cc spc &qg - ruh Wx Relo"ion CC Reg Mtg 14 is 16 17 18 19 20 ELECTION DAY 21 22 23 24 25 26 27 cc Reg Mfg Pix Work Session 28 29 30 31 1 2 SEPTEMBER 2022 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 28 29 30 31 1 2 3 4 5 6 7 8 9 10 HOLIDAY Paxratg HPMigLWS 11 12 13 14 15 16 17 CC spe Mig — BudrW CC Reg Mfg 18 19 20 21 22 23 24 Pax work Session 25 21) 27 28 29 30 CC spo Mig — SMIC Bench CC Reg Mfg 0161 July 2022 SuMo July August TuWa Th Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 9 HOLIDAY 7:00pm 1 : 0 0 p m PACAB Cancelled Ad Hoc P_&SZ...M.eetip,g..... Committee Meeting @ Library 10 12 13 14 15 16 pm CC pecial Mtg 023/2024 Capital (7:00pm CC Mtg Council hambers)17 19 20 21 22 23 6:00pm P&Z Work Session (Municipal Land Plan 24 5 26 27 28 29 30 (5:30pm­CC­Spc­-, Mtg (Timeline/Prot ess for Proq/Con,; of :00pm CC Mtg 31 Aug 1 2 3 4 5 6 Council Calendar 1 7/21/2022 10:59 AM 96 August September 2022 022 August 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa Th 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 910 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 31 Aug 1 2 3 4 5 6 7:00pm P&Z 1:00pm PACAB leeti.ng........................... Ad Hoc Committee Meeting @ Library- 7 8 9 10 11 12 13 5:30pm CC Special Mtg (Public Wx Facility 7:00pm CC Mtg (Council -Chambers). 14 15 16 17 18 19 20 ELECTION DAY 1:00pm PACAB (Council Ad Hoc Chambers 7 Committee Meeting @ ................ ra.ry 21 22 23 24 25 26 27 6:00pm P&Z 7:00pm CC Mtg h. Work Session (Council ham b_e.rs) ................... 28 29 30 31 Sep 1 2 3 Council Calendar 2 7/21/2022 10:59 AM 97 September 2022 September 2022 October 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 28 29 30 31 Sep 1 2 3 1:OOpm PACAB Ad Hoc Committee Meeting @ Library- 4 5 6 7 8 9 10 HOLIDAY 7:OOpm P&Z _._. 12:OOpm PACAB 6:OOpm HPC Meeting _Mtg........... Work Session (Council 7:OOpm HPC Regular Meeting (Council ha rr b_e.r)....................... 11 12 13 14 15 16 17 5:30pm CC Spc 1:OOpm PACAB Mtg Ad Hoc (2023/2024 Committee Meeting @ 7:OOpm CC Mtg r.axy (Council -.hamb_e.r 18 19 20 21 22 23 24 6:OOpm P&Z 12:OOpm PACAB Work Session Work Session (Council hambers).. ha m b e.rsa................... 25 26 27 28 29 30 Oct 1 5:30pm CC Spc 1:OOpm PACAB Mtg (SMIC Ad Hoc Bench Committee Feasibility Meeting @ ra.ry 7:OOpm CC Mtg Council Calendar 3 7/21/2022 10:59 AM 98