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Home My WebLink About08082022 City Council Special Meeting Packet - Public Works LocationSeward City Council Agenda Packet Special City Council Meeting Monday, August 8, 2022 at S: 30 p.m. Council Chambers, City Hall All public is invited to attend. City of Seward PO Box 167 Seward, Alaska 99664 AIA4 Sfw* 7fm.. . June 29, 2022 Brenda Ballou, City Clerk City of Seward Re: August 8, Special Meeting Madam Clerk, City Manager's Office Janette Bower, City Manager Phone: 907-224-4012 Email: jbower@cityofseward.net Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a special meeting on August 8, 2022, at 5:30 pm, for the following item: City Council Special Meeting with a Committee of the Whole Regarding City Council Determination of the Location for the New Public Works Facility (Note: action may be taken by the council following the Committee of the Whole) Please note the format is a special meeting with a committee of the whole. Thank you, Janette Bower, City Manager SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a City Council Special Meeting on Monday, August 8, 2022 at 5:30 p.m. for the purpose of - Committee of the Whole: Determination of the location for the new Public Works Facility The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. All public is invited to attend. Posted: Monday, July 25, 2022 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska Special City Council Meeting August 8, 2022 5:30 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total speaking time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. NEW BUSINESS A. Other New Business Items 1. Committee of the Whole: Determination of the location for the new Public Works Facility. 7. CITIZEN COMMENTS 8. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS 9. ADJOURNMENT City of Seward, Alaska City Council Special Meeting Agenda August 8, 2022 Page I Meeting Date: To: From: Agenda Item: Council Action: City of Seward Action Memorandum 2022-005 August 8, 2022, Special Meeting City Council Janette Bower, City Manager Action Memorandum 2022-005: City Council Determination of the Location for the New Public Works Facility 0 Approved 0 Amended: 0 Defeated Background and justification: Since 1984, relocation of the Public Works Facility has been discussed by City Staff, the Planning and Zoning Commission, the Seward City Council, and the entire Seward community. Various locations have been proposed over the years, but the project has failed to move forward. With the increase in demand for residential development and lack of housing, the current facility is especially valuable to the community for conversion to housing purposes. The highest and best use of the space that the current facility resides upon is for residential development. Additionally, the current facility is beyond its useful life and the needs of the community regarding Public Works operations are underserved due to the capacity limitations of the current facility. City Council held a Special Meeting on May 9, 2022, to discuss this topic. At that time, Administration provided information on six possible locations. After coming out of Committee of the Whole, it was determined, "Council would like to narrow down the list of locations to these top three choices: Alaska Railroad property on Leirer Road, south end of Fort Raymond, and the Snow Dump property at 2500 Laurel Street". A number of questions and points were raised during the May 9 meeting regarding these three parcels which required additional investigation. The requested supplemental information is included with this Action Memorandum. City Administration requests a determination from the City Council on where the future Public Works Facility should be located. "Snow Dump" (2500 Laurel Street) / (1000 Hemlock Ave) 6.05 acres (top parcel) / 2.16 acres (triangle parcel) = 8.21 total acres A. .. M& I A Y : 3P a l +G & " C. C" rY".f:i Property Attributes Currently Zoned: North Lot: Resource Management South Lot: Institutional Assets - City owned - More than 4 acres - Adjacent City Property (total of over 8 acres) - Industrial area 3 - Far back in Tsunami Zone - Multiple accesses (Dieckgraff and Hemlock) - Electric Utilities at site / adjacent to site Liabilities - Water/Sewer Utilities need to be extended to site - $400,000 Total o $120,000 Water o $280,000 Sewer - Metco Estimate attached'. o Basic fill, spread, and compact: $419,000 o Vibro-Compaction for 10,000 SF Building $175,560 o Total $549,560 - In FEMA designated flood zone — insurance costs include flood insurance (appx $30k - $40k annually based on $15,000,000 building) - After land is raised to acceptable level, the city could apply for a CLOMAR/LOMAR (letter of map revision) to remove it from the flood map. - Possible additional mitigation costs "Snow Dump" Water Sewer Utility Map a,v n '•. r 4 "Snow Dump" Electric Utility Map 0 "Snow Dump" DFIRM Map .°n }' d J"Y f f f f,. r� l' l • Y yMuW � L 6 10 2701 Seward Highway I I Seward, AK 9966.4 907-224-3151 Project- City Shop lot fill and vibratory compaction Date: 6/17/2022 Based on conversations with the Community Development Director, Jason Bickling, we have determined that the city would like a quote to fill approximately 4 acres at the City of Seward snow dump site off of Hemlock. Together we figured up a cubic yardage of 39,000. The calculation was just simple math not taking into consideration topography of the current ground. To get an exact number the lot would have to be surveyed. I have also included a price for vibratory compaction for a 10,000 Sf building based off prior jobs we have completed. This process would have to be designed and stamped by an engineer for us to complete. 39,000 cubic yard of pit run @ $9.00 per yard $351,000.00 Spread and compact 39,000 yards $68,000.00 Vibratory compaction for 10,000 sf building $175,560.00 Estimated 132 holes @$1330 per hole Total $594,560.00 Excludes: Engineering, Compaction testing, Surveying, Anything other than material and equipment FA Fort Raymond Property (2101, 2109 Dimond Blvd) 4+ acres (acreage below is approximated) SLA LION AVF " E— Hwy E ago �s ft t'r ASPEN LN '" �$It--W m. � Y a 1L' � W y w C Property Attributes Currently Zoned: Auto Commercial Assets - Close access to highway - City owned - Possible Multiple Accesses (Dimond and possibly *Seward Highway) - Adjacent to another City Facility - Utilities at site (no additional cost) - Outside of Flood zone Liabilities - Increase in traffic near schools - Health Clinic will be adjacent potentially *Possible DOT access direct to Seward Highway. (Local Business Owner is not interested in a land swap at this time) Note: There have been a lot of inquiries about purchasing the properties for commercial and residential development, including employee housing. Fort Raymond Water Sewer Utility Map 71 Y s •'P 7 '^AV Y, k *_Zlik! m Fort Raymond Electric Utility Map it$] Railroad Property — Leirer Rd (Parcel North of 1916 Leirer Rd) 4.6 Acres Alwa Available 2UJXM sq rt± I4.5 as w SS RDx n_J tic-fimr Lim a k% n i m au •1t Mill i I r e. �:G re., c n I i e p M—M Jet V.%.LL R4j jLu L: 0 U 24U IL-t•1.14i � .11 it 1-11111. 1:1 K.°�K,`NI•'^, a 1 .1% 1 �,t�lrr�l I: .ili tills• .51Y Y I .rver •JeY; 2DG1ODQ sq 1I t J ,actl "'4•--Pkh ��+ �e1�u: S i1 •�i P ••01 iR1 +�_iit Y<+' 2�i� Y" • ur• ti Jam■ Y'xz -0�� is Property Attributes Currently Zoned: Auto Commercial Assets - Industrial area - Direct highway access - Outside of Flood Zone Liabilities - Would have to be leased from the Alaska Railroad. Railroad methodology for leases is to charge 8% of fair market value as determined by an appraisal. The appraisal has not been ordered. The City must formally request an appraisal. - Single Access to property (Leirer Rd) - Utility Costs to Site - $260,000 Total (estimate) o Water $120,000 o Sewer $140,000 Note: City Administration had a preliminary, high level conversation about this parcel with AKRR and they are open to continuing the conversation if Council determines this should be the preferred site. Alaska Railroad Property Water Sewer Utility Map low im Alaska Railroad Property Electric Utility Map A O-W 4L 1 14, Ot of 13 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive 2.2.10 Enable a more viable property use at the site of the existing Public Plan: Works Facility. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Finance Director Signature: Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt AM x Other: Determine the location of the future Public Works Facility 14