HomeMy WebLinkAboutOrd2022-009 - Title 2 Finance Dept Duties Sponsored by: Bower
Introduction: July 11, 2022
Public Hearing: July 25, 2022
Enactment: July 25, 2022
CITY OF SEWARD,ALASKA
ORDINANCE 2022-009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE SECTION 2.25.045
FINANCE DEPARTMENT
WHEREAS, administration desires to update this section to reflected the actual duties of
the Finance Department.
NOW,THEREFORE,THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code Section 2.25.045 is hereby amended to read as follows (new
language is in bolded italics and underlined and deleted language is stricken):
2.25.045-Finance department—Powers and duties.
The Finance Department shall:
A. (4-)Formulate,recommend and administer policies and procedures on all city financial matters;
B. (2) Prepare and maintain all necessary and appropriate financial records and statements and
reports for the city; specifically, annual and quarterly reports reflecting revenues and
expenditures of the individual departments, current monthly statements reflecting
unencumbered balances for all city accounts;
C. (3-) Review the proposed biennial budget for all departments of the city and consolidate them
into a proposed biennial city budget for presentation to the city manager and city council;
D. (4) Establish procedures and provide for the administration of the city's various insurance
policies, advising as to the status and expiration of all the various policies;
E. (5) Reconcile the inventory of property for the city as maintained by department
directors;
F. (6) ; Provide for compliance and
•
appropriate city funding of employee retirement program;
G. (4)Provide for telephone, cashier and utilities billing services;
H. (8)Maintain suelh the records as necessary for the fulfillment of the departmental function;
L (9)Provide for the payment of all valid warrants and claims against the city;
J. (40)Provide for the city payroll function;
K. (-14)Provide other services and duties as directed by the city manager;
L. (12) Provide for all city purchases in conformity with the procedures established for that
purpose(see-title-6);
CITY OF SEWARD, ALASKA
ORDINANCE 2022-009
`1 V� 1 a V auV IVI II1V uuaa III II�Li o r"�
(1'7) Provide f r the .,,-1. inistratio .4'workers' s.,t: ,.. .,n OSHA r g l ations
`a /� a IV Yal1V IVa aaaV IitIIIIII-L�J e e
M. (13)Facilitate the completion of the annual audit and issuance of financial statements;
N. (14)Manage and ensure sufficient cash flows to meet current and future obligations;
O. (15)Monitor and maintain proper oversight of grant compliance and fiscal reporting;
P. O Ensure timely and accurate review and reconciliation of financial accounts, including
bank, credit card, and investments as appropriate.
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA
this 25'1'day of July, 2022.
T IT OF EWARD, ALASKA
J
risty Terry, ayor
AYES: DeMoss, McClure, Wells, Osenga, Calhoon, Terry
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
renda J. Ballou, C
City C1�,1k►.uv.1,,,
s`•*,t OF SEkii wq. s i
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• 11 SEAL
d• 'i ZNE 1 4Q',ems
•'/EOF ALP.•` .
City Council Agenda Statement
Meeting Date: July 11, 2022
To: City Council
Through: Janette Bower, City Manager
From: Carmen Jackson, CPA, LLC and Deputy Finance Director Sully Jusino
Agenda Item: Ordinance 2022-009: Amending Seward City Code Section 2.25.045 Finance
Department
Background and justification:
The purpose of this ordinance is to amend Section 2.25.045 to reflect the actual department duties.
The section has been amended as follows:
Amended Ordinance
code section Page # Amendment
2.25.045 1 Updated bulletin — use of a letter after a number.
Strike "Maintain the", insert "Reconcile", and insert "as maintained by
2.25.045 E 1 department directors". Finance does not maintain the inventory,just the
combined list as provided by the department directors.
Strike "Administer the city employees' retirement program" and insert
"Provide for compliance and appropriate city funding of employee
2.25.045 F 1 retirement program". Finance does not administer the program, it is
administered by PERS. Finance assures correct amounts are withheld from
paychecks and paid to PERS.
2.25.045 H 1 Strike"such", insert"the". Small grammatical amendment.
2.25.045 L 1 Strike"(see title 6 ", code references become outdated and conflicting.
2.25.045 13 1 Struck in its entirety. The language is in 2.25.045 E.
2.25.045 14 1 Struck in its entirety. The language is in 2.25.045 H.
2.25.045 15 1 Struck in its entirety. The language is in 2.25.045 L.
2.25.045 16 1 Struck in its entirety. The language is in 2.25.045 D.
Struck in its entirety. Finance does not administer workers compensation,
2.25.045 (17) 1 nor does finance collect the documents on workers compensation,that is an
HR function. OSHA safety regulations is also an HR function.
2.25.045 (M) 1 New language recognizing the department's role in the annual audit
process.
2.25.045 N 1 New language recognizing the department's management of cash flows.
2.25.045 (0) 2 New language recognizing the department's oversight of grant compliance
and fiscal reporting.
2.25.045 (P) 2 New language recognizing the department's duties regarding reconciliation
of financial accounts.
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Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
✓ Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): In department line items
Not budgeted
✓ Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ *unaudited numbers
Available Unrestricted Cash Balance*: $
Finance Signature:
61
Attorney Review
e✓ Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
e✓ Adopt Ordinance
Other:
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