HomeMy WebLinkAboutOrd2022-009 - Title 2 Finance Dept Duties1
Sponsored by: Bower
Introduction: July 11, 2022
Public Hearing: July 25, 2022
Enactment: July 25, 2022
CITY OF SEWARD, ALASKA
ORDINANCE 2022-009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE SECTION 2.25.045
FINANCE DEPARTMENT
WHEREAS, administration desires to update this section to reflected the actual duties of
the Finance Department.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code Section 2.25.045 is hereby amended to read as follows (new
language is in bolded italics and underlined and deleted language is stricken):
2.25.045 - Finance department —Powers and duties.
The Finance Department shall:
A. (4-) Formulate, recommend and administer policies and procedures on all city financial matters;
B. (-2) Prepare and maintain all necessary and appropriate financial records and statements and
reports for the city; specifically, annual and quarterly reports reflecting revenues and
expenditures of the individual departments, current monthly statements reflecting
unencumbered balances for all city accounts;
C. (3) Review the proposed biennial budget for all departments of the city and consolidate them
into a proposed biennial city budget for presentation to the city manager and city council;
D. (4) Establish procedures and provide for the administration of the city's various insurance
policies, advising as to the status and expiration of all the various policies;
E. (4) Maintain -the Reconcile the inventory of property for the city as maintained by department
directors;
F. (6) Administer the city employees' retirement program; Provide for compliance and
appropriate city funding of employee retirement program;
G. (�) Provide for telephone, cashier and utilities billing services;
H. (- Maintain seeli the records as necessary for the fulfillment of the departmental function;
L (9) Provide for the payment of all valid warrants and claims against the city;
J. (10) Provide for the city payroll function;
K. (44-) Provide other services and duties as directed by the city manager;
L, (12) Provide for all city purchases in conformity with the procedures established for that
purpose (see title 6);
CITY OF SEWARD, ALASKA
ORDINANCE 2022-009
established f r that p ei
M. (13) Facilitate the completion of the annual audit and issuance of financial statements;
N. (14) Manage and ensure sufficient cash flows to meet current and future obligations;
O. (15) Monitor and maintain proper oversight of grant compliance and fiscal reporting;
P. (16) Ensure timely and accurate review and reconciliation of financial accounts, including
bank, credit card, and investments as appropriate.
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA
this 25th day of July, 2022.
IT OF EWARD, ALASKA
risty Terry, ayor
AYES: DeMoss, McClure, Wells, Osenga, Calhoon, Terry
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
renda J. Ballou, C
City Cliisrarrr,r�
. OF SF j ''•.
•
E. ■i SEAL I•=
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City Council Agenda Statement
Meeting Date: July 11, 2022
To: City Council
Through: Janette Bower, City Manager
From: Carmen Jackson, CPA, LLC and Deputy Finance Director Sully Jusino
Agenda Item: Ordinance 2022-009: Amending Seward City Code Section 2.25.045 Finance
Department
Background and justification:
The purpose of this ordinance is to amend Section 2.25.045 to reflect the actual department duties.
The section has been amended as follows:
Amended
code section
Ordinance
Page #
Amendment
2.25.045
1
Updated bulleting — use of a letter after a number.
2.25.045 E
1
Strike "Maintain the", insert "Reconcile", and insert "as maintained by
department directors". Finance does not maintain the inventory, just the
combined list as provided by the department directors.
2.25.045 F
1
Strike "Administer the city employees' retirement program" and insert
"Provide for compliance and appropriate city funding of employee
retirement program". Finance does not administer the program, it is
administered by PERS. Finance assures correct amounts are withheld from
paychecks and paid to PERS.
2.25.045 H
1
Strike "such", insert "the". Small grammatical amendment.
2.25.045 L
1
Strike "(see title 6)", code references become outdated and conflicting.
2.25.045 (13)
1
Struck in its entirety. The language is in 2.25.045 E.
2.25.045 (14)
1
Struck in its entirety. The language is in 2.25.045 H.
2.25.045 (15)
1
Struck in its entirety. The language is in 2.25.045 L.
2.25.045 (16)
1
Struck in its entirety. The language is in 2.25.045 D.
2.25.045 (17)
1
Struck in its entirety. Finance does not administer workers compensation,
nor does finance collect the documents on workers compensation, that is an
HR function. OSHA safety regulations is also an HR function.
2.25.045 (M)
1
New language recognizing the department's role in the annual audit
process.
2.25.045 (N)
1
New language recognizing the department's management of cash flows.
2.25.045 (0)
2
New language recognizing the department's oversight of grant compliance
and fiscal reporting.
2.25.045 (P)
2
New language recognizing the department's duties regarding reconciliation
of financial accounts.
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Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): In department line items
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General
Boat Harbor
Motor Pool
SMIC
Parking
Other
Unassigned Fund Balance*:
Available Unrestricted Cash Balance*:
Electric
Water
$
Wastewater
Healthcare
Finance Signature:
*unaudited numbers
a't 9e-edi-A"
Attorney Review
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Ordinance
Other:
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