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Home My WebLink AboutRes2022-097 R&M Task Order to Rezone CITY OF SEWARD,ALASKA Sponsored by: Bower RESOLUTION 2022-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2734.26 WITH R&M CONSULTANTS FOR THE REZONE AND REPLAT OF THE FOREST ACRES CAMPGROUND AND BIKE PARK (LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT NO. 1 (PLAT NO. 87-12), PHYSICAL ADDRESS 911 HEMLOCK AVE.) IN THE AMOUNT NOT TO EXCEED $33,985 AND APPROPRIATING FUNDS WHEREAS, the City of Seward owns the Fort Raymond Property at 911 Hemlock Avenue, which consists of the Forest Acres Campground and the Seward Bike Park; and WHEREAS,re-platting the parcel into two smaller parcels, and re-zoning the Seward Bike Park from Institutional (INS) to Parks (P) is the forthcoming recommendation from the Planning and Zoning Commission in the Municipal Lands Inventory and Use Plan; and WHEREAS,the replat and rezone of this property is the next step to make best use of this property for the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to execute the task order 2734.26 with R&M Consultants for the replat of the Forest Acres Campground and Bike Park(Lot 12A,Fort Raymond Subdivision, Replat No. 1 (Plat No.87-12),physical address 911 Hemlock Ave.) Section 2. Funding in the amount of$33,985.00 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Development Contracted Services account no. 01000-1122-7009 within the 2022 operating budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the C of Seward, Alaska, this 12th day of September, 2022. THI 4 :✓: • SKA Ad. e Cristy Ter , Mayojr C CITY OF SEWARD, ALASKA RESOLUTION 2022-097 AYES: McClure, Osenga, Calhoon, DeMoss, Terry NOES: Casagranda ABSENT: Wells ABSTAIN: None ATTEST: renda J. Ballou MC City Clerk (City S ea,1jauun,s, ••i OF SW?, 4 I .r Res • • ; SEAL • E. —= ELA 'e ; 4F ALb,,:••'��, •••..,,,a'• City Council Agenda Statement Meeting Date: September 12, 2022wL! To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Resolution 2022-097: Authorizing the City Manager to Execute Task Order 2734.26 with R&M Consultants for the Rezone and Replat of the Forest Acres Campground and Bike Park (Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No.87-12), Physical Address 911 Hemlock Ave.) in the Amount Not to Exceed $33,985 and Appropriating Funds Background and justification: The current Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No.87-12), physical address 911 Hemlock Ave., contains both the Forest Acres Campground and the Bike Park and is currently zoned institutional. The Seward Bike Park was designed and constructed in 2018 and 2019. This replat will divide the single parcel into two parcels and rezone the Bike Park from institutional to pa rk. This was recently discussed at the recent Planning and Zoning Commission work session and is the forthcoming recommendation from Planning and Zoning to City Council in the Municipal Lands Inventory and Use Plan for that parcel of land. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.6.1 Improve, Expand, and Diversity Year-Round Parks and Recreation Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 33,985.00 This legislation (✓): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ 33,985.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): X Not budgeted Not applicable 248 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking HWater HHealthcare Motor Pool Other Unassigned Fund Balance*: $ 5,405,940.93 *unaudited numbers Available Unrestricted Cash Balance*: $ 7,998,191.37 15, Finance Signature: Attorney Review eYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 249 August 26, 2022 R&M No. 2734.26 Stephen Sowell Assistant City Manager City of Seward,Alaska 410 Adams St.,City Hall Building Seward,Alaska 99664 RE: Task Order 26-Proposed Hemlock Bike Park&Campground Subdivision Platting and Re-Zone Dear Mr. Sowell, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and • � , . � during subsequent phone conversations. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. . - •� E Task 1-Preliminary Plat We understand that you would like to subdivide and develop Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No. 87-12), located in Seward, Alaska. The final subdivision will consist of two tracts, the configuration of which will be determined by the city. We propose to prepare a preliminary plat immediately for review by the City of Seward and the Kenai Peninsula Borough.Once the review process is complete, and the plat approved,we will mobilize a crew to set the final'corners and prepare the subdivision plat for recording. Deliverables: ■ Final, recorded Subdivision Plat Task 2-Re-Zone Task 2 will include a re-zone of the southern tract to the Parks zoning district. Our estimate includes everything required to manage the re-zone process and meet with reviewers. We have included time to travel to Seward to present the re-zone application.The re-zone will be contingent on the approval of the subdivision. If the subdivision is not approved,the re-zone cannot be completed. Deliverables: • Approval' of the re-zone application Schedule: We will prepare the applications and submit them so that we can present both at the October 101h public hearing. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $33 9,85. We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions, please feel,free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. Dave Hale, PLS Attachment:Cost Estimate Z:\project\2734.00 C Seward On call Engineering Serv*ices\19-00 Contract\Estimates\T026 Hemlock Bike Park Rezone and Subd\R&M City of Seward Hemlock Bike Park Subd Plat and Rezone Proposal.doc 251 R&M CONSULTANTS, INC. 9101 Vanguard st°riv�.Anchorage,AK 99507 GZ 270' Surveying and Mapping Services.................................... Cost E stimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Bike Park&Campground Subd. Project No: 2734.26 Date: August 26, 2022 Task Department Task Description Labor Expenses Total Cost i Geomatics/Planning Subdivision Plat $ 22,144 $ 2,940 $ �5,og4 z Planning Re-Zone $ 8,3i6 $ 584 $ 8,go-i Total $ 33,985 8/26/2022 City of Seward Hemlock Bike!43k Subd Plat and Rezone.xlsx 1 of 3 R&M CONSULTANTS, INC. 9101 Vanguard st°riv�.Anchorage,AK 99507 GZ 270' Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Bike Park& Campground Subd. Project No: 2734.26 Date: August 26,2022 LABOR HOURS PER JOB CLASSIFICATION Senior Land, 2-Person 2-Person SUB-TASK SUB-TASK DESCRIPTION Survey Land Land Party Manager Surveyor Surveyor Surveyor Survey Survey Chief(OT) (PLS) (OT) Crew Crew(OT) Project/Contract Management 4 8 Field Tasks Mobe/Demobe&Travel To/From Seward 8 Set Final Corner Monuments 8 Office Tasks Coordination&Meetings 8 Preliminary Plat Drafting&Deliverables 16 Professional Review 4 Travel and Public Hearing to Reso lve Co n d itio n s of Ap prova l fo r C ity of Sewa rd 8 Kenai Pen.Bor.Submittal iz KPB Conditions of Approva l 8 Final Plat Drafting and Review 16 Final Deliverables and recording 8 TOTAL LABOR HOURS 4 98 0 0 16 0 0 LABOR RATES ($/HR) $226-13 $174-98 $161.52 $242.28 $255-74 $383.61 $242.28 LABOR COSTS ($) $904-51 $17,148-04 $0.00 $0.00 $4,091.84 $0.00 $0.00 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This estimate is for performing a PRICE PRICE subdivision plat for proposed Hemlock Misc.Field Supplies 1 $ 100.00 $ 100.00 $ - $ 100.00 Su bdivision atthe bike park and R&M Vehicle Z $ 95.00 $ 190.00 $ - $ 190.0o c,ampgroundtocrea,te'two,tr,acts,'and GPS Equip. $ 450.00 $ - $ - $ - preparing a preliminary plat package for Drone $ 1,,00.00 $ - $ - $ - revi ew by t h e City of Sewa rd a n dt h e Per Diem 5 $ 445-00 $ 2,225.00 $ - $ 2,225•00 Kenai Peninsula Borough. Certificate to Plat $ 375.00 $ - $ - $ - Seward Platting Fees $ - $ - $ - Kenai Pen.Bor.Platting Fees 1 $ 400-00 $ 400-00 $ - $ 400-00 Recording Fees 1 $ 25.00 $ 25.00 $ - $ 25.00 $ $ $ TOTAL EXPENSES $ 21940� SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 221144� TOTAL EXPENSES $ 21940 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 25YO84 3 8/26/2022 City of Seward Hemlock Bike4ark Subd Plat and Rezone.xlsx 2 of 3 R&M CONSULTANTS, INC. 9101 Vanguard st°riv�.Anchorage,AK 99507 GZ 270' Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Bike Park& Campground Subd. Project No: 2734.26 Date: August 26,2022 LABOR HOURS PER JOB CLASSIFICATION Sub-TASK SUB-TASK DESCRIPTION Planning Staff Senior Manager Planner Land Admin. Surveyor Project Coordination 6 z Travel to/From Seward 8 Rezone Applikation Draft z iz Final 1 4 Pllann'Mg Commiss B�n Hear'mg 3 4 Cond'fflons of Approvall z 8 Prehminary Plat Package 16 TOTAL LABOR HOURS 14 54 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111-15 $173-84 $111-15 $126.28 $166-46 $249.69 LABOR COSTS ($) $2,314.20 $6,002.10 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL Assumes In-Person Planning PRICE PRICE Commission Hearing $ _ $ _ $ _ -Per Diem includes accommodations, Mi l ea ge to Sewa rd zoo $ 0.58 $ 139.20 $ - $ 139.20 meal for in-person Planning Commission Per Diem i $ 445-00 $ 445-00 $ M $ 445.00 h e a rin g $ - $ - $ - -Assumes Rezoning procedure as laid out $ - $ - $ - i n C ity of Sewa rd Cod e of Ord i n a n ces $ - $ - $ - 15.01.035 Amendments and Section $ - $ - $ - i5.01.040 Procedures $ - $ - $ - -Assumes Fees for Rezone to be paid by $ $ $ Ci ty of S ewa rd $ - $ - $TOTAL EXPENSES $ 584 SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 85316 TOTAL EXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 8)901 8/26/2022 City of Seward Hemlock Bike4aaik Subd Plat and Rezone.xlsx 3 of 3