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Home My WebLink About10052022 PACAB PacketPort & Commerce Advisory Board Agenda Packet Regular Meeting Wednesday, October S, 2022 City Cound I Chambers 12.00 p.m. The City of Seward, Alaska SEWARD PORT AND COMMERCE ADVISORY BOARD REGULAR MEETING AGENDA October 5, 2022 Brandii O'Reagan Chair Term Expires July, 2023 Lynda Paquette Vice Chair Term Expires July, 2024 Bruce Jaffa Board Member Term Expires July, 2024 Carl Hughes Board Member Term Expires July, 2023 Benjamin Smith Board Member Term Expires July, 2025 Fred Woelkers Board Member Term Expires July, 2024 Dwayne Atwood Board Member Term Expires July, 2025 Stephen Sowell Assistant City Manager Norm Regis Harbormaster Kris Peck Deputy City Clerk Please silence all cell phones during the meeting 12:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Council Chambers 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS City of Seward, Alaska October 5, 2022 A. Proclamations and Awards — None B. Administration Report ...................................................Pg. 3 C. Other Reports and Announcements - [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] 1. Alaska Railroad Report by Dwayne Atwood ...........Pg. 6 D. Presentations - None Port & Commerce Advisory Board Agenda Page I 1 7. CONSENT AGENDA A. Minutes of Preceding Meeting * 1. Approve the September 7, 2022 PACAB Regular Meeting Minutes................Pg.7 8. NEW BUSINESS A. Other New Business Items 1. Discuss the 2023 PACAB Priorities.................................................................Pg. 12 2. Discuss PACAB Attendance at AML in December..........................................Pg. 22 9. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. PACAB Meeting Schedule B. PACAB Priorities & Goals 10. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 11. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 12. ADJOURNMENT City of Seward, Alaska October 5, 2022 Port & Commerce Advisory Board Agenda Page 2 `a Assistant City Manager Stephen Sowell ➢ Victus Advisors provided the Public and City Council their Final Report on the Recreation Center Feasibility Study on September 28t". I hope PACAB members were able to get a chance to read the full report. This project of examining the costs, locations, and opportunities of a Recreation Center was initiated during the 2022 Operating Budget when Council set aside $100,000 to examine the project. ➢ R&M Engineering provided the Public and City Council the results of the Feasibility Study for the SMIC Bench residential development project on September 26t" ➢ The Coast Guard has continued to visit Seward during the past month to examine Seward as an option for a new Icebreaker and they are currently examining housing options for both the new FRC as well as the potential Icebreaker. 3 Port & Commerce Advisory Board 2022 MEETING SCHEDULE DATE TOPICS Resolution: Approve PACAB Priorities Resolution: Adopt SMIC Development Plan updates (from Dec 1) Jan 5 Meeting Discuss having a job fair (from Dec 1) Review LP sewage lagoon engineer report (from Dec 1) Vote on Chair and Vice Chair to expire July, 2022 Zoom or remote attendance Invite Chamber of Commerce to collaborate on reducing/eliminating barriers to doing business in Seward Jan 19 WS Review definitions for J-1 and H213 visas; discuss status of getting workers to Seward Presentation from Tara Riemer on the hiring difficulties they face at their business Feb 2 Meeting Presentation from Nicole Lawrence on the difficulties they face at their business Fisheries issues, including international vs. local, halibut by catch Feb 16 WS Presentation by PND re: Harbor wash down pad Presentation from Cathy LeCom to on the difficulties they face at their business Mar 2 Meeting Provide input on the CIP plan for the 2023/2024 budget Presentation from Jena Petersen on the difficulties they face at their business Mar 16 WS Review vessel property tax Review and u date Harbor Tariff Mar 28 Joint WS w/council Review PACAB Priorities & Goals at 5:30 p.m. Alaska Pollutant Discharge Elimination System (APDES) Program — wastewater discharge plan Apr 6 Meeting NE launch ramp — permitting Discuss Harbor Washdown Pad and Creosote Floats. (Paquette) Discuss Seward Marine Industrial Center (SMIC) area -wide development Apr 20 WS Discuss including Correspondence on agendas Discuss employee retention Discuss PACAB's meeting schedule, priorities, and plans for hiatus May 4 Meeting May 18 WS Discuss labor shortage issues; identify potential legislative issues Education/hos itali /childcare Jun -Aug Hiatus Sep 7 Meeting Sep 21 WS Invite renewable energy users to share their experiences Port & Commerce Advisory Board 2022 MEETING SCHEDULE Oct 5 Meeting Decide who will attend the AML Conference in Anchorage in November Climate Action Plan Oct 19 WS Review Harbor Plan Nov 2 Meeting Provide recommendations to the board of Fisheries Nov 16 WS Annual update of the SMIC Development Plan Dec 7 Meeting Dec 21 WS PACAB Priorities for 2023 OTHER ITEMS TO BE SCHEDULED (or updated) Invite Alutiiq Hatchery to make presentation about ocean acidification and hypoxia Whittier cruise ship project AKRR contractor announcement for new terminal 2022 REPORTS TO COUNCIL I st Quarter Report — in person Attend April f l' city council meeting (alternate date is April 25') 2nd Quarter Report — written Submit report to city clerk no later than 12 pm on July 5u' (alternate date is July 19u') 3' Quarter Report — in person Attend October 10u' city council meeting (alternate date is October 24a') 4a' Quarter Report — written Submit report to city clerk no later than 12 pm on January 3, 2023 (alternate date is January 17u') ALA�KA RAILROAD October 5, 2022 Port and Commerce Advisory Board Report THE ALASKA RAILROAD'S MISSION -- Through excellent customer service and sound business management practices, provide safe, efficient, and economical transportation and real estate services that support and grow economic development opportunities for the State of Alaska. Vessel and Passenger Traffic • Vessel log entries at the Alaska Railroad docks —145 non -cruise vessels docked during the first nine months of the year. These vessels included normal freight trade and recently has been mostly break -bulk barges. • We had substantial freight train traffic this summer including steel pipe and super sacks of proppant bound for the North Slope. We are currently preparing to receive four additional pipe ships in 2023-2024. • The 2022 Coastal Classic train schedule ended on September 18. • This year we finished the season with 75 cruise ship dockings at our Seward terminal. The last ship was the Viking Orion on September 30. The 2023 cruise season currently includes 94 ships. Other Items • ARRC is in the final stages of design for Cruise Dock expansion project. Currently a 65 percent plan proposal is under review. Construction is slated to begin at the end of the 2023 cruise ship season. • ARRC staff attended the Alaska Association of Harbormasters and Port Administrators conference in Nome on September 27-29. Sessions ranged from the Graphite One project in Nome to NOAA charting and navigation updates. • Catalyst Marine is preparing to install a fabricated steel bow addition onto the Crowley vessel Oliver Leavitt in mid -October. Dwayne Atwood Seward Port Manager, MPM 907-265-2696 office 1 907-362-6038 mobile mailing: PO Box 95, Seward, AK 99664 physical: 913 Port Avenue web: www.AlaskaRailroad.com 11 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes September 7, 2022 Volume 4, Page 36 CALL TO ORDER The September 7, 2022 regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chair Brandii O'Reagan OPENING CEREMONY Brandii O'Reagan led the Pledge of Allegiance to the flag. ROLL CALL There were present: Brandii O'Reagan, presiding; and Lynda Paquette Carl Hughes Fred Woelkers comprising a quorum of the Board; and Bruce Jaffa Benjamin Smith Dwayne Atwood (arrived 12: 06) Stephen Sowell, Assistant City Manager (telephonically) Norm Regis, Harbormaster (telephonically) Kris Peck, Deputy City Clerk Excused — None Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Hughes/Paquette) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: Approve the May 4, 2022 Regular Meeting Minutes. Approve the June 8, 2022 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None VA City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes September 7, 2022 Volume 4, Page 37 Administration Report. Assistant City Manager Stephen Sowell reported the Seward community wanted a multi -use recreational facility that included a basketball court, movie theater and child care facility. Atwood arrived 12: 06 Paquette asked if the four vessels that recently sank were all participating in the Silver Salmon Derby. Harbormaster Norm Regis (telephonically) responded that two of those vessels were in the Silver Salmon Derby. Other Reports and Announcements Chamber of Commerce Report. Executive Director Kat Sorensen stated that the Silver Salmon Derby weather was pretty wild, but she still considered the event a success. The Mount Marathon Race and 4th of July Festival were also a success. Overall, the festival numbers were lower than pre-COVID, but it was still an impressive turnout. The chamber had recorded a tally of their phone calls and received about 400 calls a month for visitor information. Next year the harbor derby booth could become a full-time mini visitor center. Jaffa asked if there was any plans for expanding the 5G network capabilities in Seward. Sorensen responded that they were testing the speeds of 5G in various locations to help with expansion at a federal level. Jaffa was curious if the Seward Highway projects had affected visitors. Sorensen responded that locals seemed more affected by the road construction than the visitors. Alaska Railroad Report. Port Operations Manager Dwayne Atwood provided a written report as a laydown. Atwood said the Snow River water level had prevented the Coastal Classic train from advancing farther than Moose Pass. Train passengers were shuttled back and forth in motorcoaches between Moose Pass and Seward. Next year there would be 94 cruise ships scheduled to arrive in Seward. The cruise dock replacement project was slated to begin at the end of the 2023 cruise ship season. Presentations — None NEW BUSINESS Other New Business Items Nominate and elect a Chair. Jaffa nominated Brandii O'Reagan as Chair. There were no other nominations. Motion (Jaffa/Paquette) Elect Brandii O'Reagan as Chair with a term to expire July, 2023. City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes September 7, 2022 Volume 4, Page 38 Motion Passed Unanimous Nominate and elect a Vice Chair. O'Reagan nominated Linda Paquette as Vice Chair. There were no other nominations. Motion (O'Reagan/Hughes) Elect Linda Paquette as Vice Chair with a term to expire July, 2023. Motion Passed Unanimous Discuss the status of the Heat Loop Project. PACAB suspended the rules to speak with committee representatives. Ad Hoc Committee Member Bob Linville reported the Ad Hoc Committee had 10 meetings which equated to 100 hours of volunteer time. All meetings had attendance from all members and sometimes the city manager or assistant city manager. Zoom technology had allowed participation from Your Clean Energy and R&M Consultants. The Ad Hoc Committee had registered with all available grant sources and continued to look for new opportunities. There was lot of money coming out of Congress that heavily supported energy efficiency projects. Progress needed to be demonstrated every three months in order to keep grant funding. Linville mentioned the committee had started a website at www.heatloobseward.weeblv.com. Discuss the Seward Marine Industrial Center (SMIC) Bench Housing Feasibility Report. Sowell said R&M consultants would be down on September 261h, 2022 to present their feasibility study to City Council at 5:30 p.m. It was a very expensive project and would likely end up on legislative priority list for several years. Smith said $169,000 per lot plus the building costs would not address the affordable housing need. Sowell responded the study was looking at feasibility rather than affordability. Sowell said it would be a council decision as how to proceed. INFORMATIONAL ITEMS AND REPORTS PACAB Meeting Schedule O'Reagan said she was approached by administration to have one scheduled meeting per month and only conduct the work sessions as needed. Paquette wanted to clarify if that meant dropping all the scheduled work sessions. Jaffa felt it would be hard to accomplish their goals with a reduced meeting schedule. Regis clarified that the work sessions wouldn't be dropped completely, but rather added on an individual basis. O'Reagan said this idea would be discussed as PACAB filled their calendar. Paquette proposed that PACAB could utilize Committee of the Whole so action could be taken on the spot without having to wait until the next regular meeting. City Clerk Brenda Ballou clarified that Special Meetings would require 24 hour notice. City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes September 7, 2022 Volume 4, Page 39 PACAB Priorities & Goals O'Reagan felt PACAB priorities should be the things they do every single year as it was the core of their job. Whereas, the goals would reflect the actions that went beyond PACAB's basic job functions. The list of priorities & goals needed to be re-evaluated. O'Reagan asked administration about the city financial calendar in relation to PACAB. Sowell responded it would come back as a discussion item in October and a resolution in November. This schedule would allow PACAB priorities to be passed before the new year. O'Reagan clarified this would give PACAB the option to budget for projects that required finances. Atwood asked how many of PACAB's priorities were set by council. O'Reagan responded that it was a back -and -forth working relationship to set the priorities and then council would put the final approval on them. O'Reagan asked about the work sessions not being included on the PACAB calendar. Ballou responded that the City Clerk's office received direction to remove the work sessions, but they would be re -instated until further notice. Smith asked if PACAB could reach out to community members who had installed solar panels. He hoped some residents would be willing to share their solar panel experience at the next city council meeting. O'Reagan wondered if the utility department could provide information on how many people were connected with solar panels. Hughes mentioned that some residents also had geo-thermal systems and he knew a few people that might be interested to share their experience. Jaffa said this board had encouraged development in the renewable energy field and he would be willing to ask other local resources to present to PACAB. CITIZEN COMMENTS —None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Woelkers said he was glad everybody was back and it was time to get to work. Hughes was also glad everyone was back. He announced he would miss the October and November meetings. Paquette said it was nice to be back. She thanked everyone for electing her as vice chair. Atwood said he was happy to be onboard with PACAB. This was his first meeting and it was already an interesting body of work. He said the SMIC Bench study was certainly ambitious. 10 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes September 7, 2022 Volume 4, Page 40 Smith said the SMIC Bench study was an interesting exercise in feasibility. He wondered what the next step would be for the heat loop Ad Hoc Committee. Jaffa encouraged Hughes to stay in touch via email during his vacation. In regard to the SMIC Bench project he felt, if nothing else, it was certainly ambitious. A remote hillside in Washington where he grew up was now covered with houses. Things can be done, whether they are justified needed to be determined. O'Reagan announced she would be going on vacation for six weeks. She emphasized the importance of making decisions that reflect our vision of what Seward would be like 25 years from now. ADJOURNMENT The meeting was adj oumed at 1:26 p.m. Kris Peck Deputy City Clerk (City Seal) Brandii O'Reagan Chair is City Council Agenda Statement Meeting Date: October 5, 2022 To: Port and Commerce Advisory Board From: Stephen Sowell, Assistant City Manager Agenda Item: Discuss the PACAB 2023 Priorities Background and justification: Each year, the Port and Commerce Advisory Board sends City Council their expected priorities for the coming year. Attached is the resolution from last year which contained the 2022 priorities list. PACAB needs to discuss and create a list of the items to be worked on in 2023. A supplemental resolution will come to PACAB at the November 2nd meeting which will then be sent to City Council. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable 0 unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: $ Available Unrestricted Cash Balance*: $ Electric Wastewater Water Healthcare Finance Director Signature: *unaudited numbers im Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Ordinance x Other: Compile a list of priorities for 2023 13 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-009 A RESOLETION OF THE CITY COUNCIL OF THE CITY OF SEMI ARIL, ALASKA, ADOPTING THE PORT AND COMMERCE ADN'ISORY BOARD (PACAB) PRIORITIES FROM FEBRUARY 2022 TO FEBRUARY 2023 WHEREAS, the Port and Commerce Advisory Board's (PACAB) responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, City Council and PACAB held a March 27, 2021 joint work session to review and update the current Priorities List; and WHEREAS, at their December 15, 2021 work session. the Port and Commerce Advisory Board reviewed and updated their Priorities T ist: and WHEREAS, at their January 5. 2022 regular meeting, the Port and Commerce Advisory Board passed their updated Priorities List; and WHEREAS, with the passage of PACAB Resolution 2022-001, PACAB recommends Council adoption of the 2022 Priority List. NOW, THERE FORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following List of Priorities through February 2023 is hereby approved: PRIORITIES • Support harbor operations and harbor users • Help lead Seward Marine Industrial Center (SMIC) development • Advise and support the Seward Chamber of Commerce in their marketing role for the city • Explore and promote energy alternatives and community sustainability practices • Support actions and legislation that promote the viability of all businesses • Promote quality of life for Seward residents • Monitor and provide recommendations to Council regarding all fisheries issues impacting our community SHORT TERM COALS • Solicit data, input, and comments for recommendations to solve problems with employee recruitment and retention • Prioritize the City's legislative priorities for port and commerce initiatives • Conduct an annual review of vessel property tax and provide recommendation to 14 CITY OF SEWARD, ALASKA RESOLUTION 2022-009 Council; consider flat rates ■ Review the Harbor Tariff • Promote energy education and communication between the City and its residents • Track and evaluate the progress of the Interconnect Policy, Heat Pump Rebate and other energy -related issUcs • Hold a joint work session with the Planning & Zoning Commission about a SMIC overlay • Review the SMIC Development Plan • Track progress and make recommendations related to ongoing development at Stoic • Update Seward Boat Harbor Plan • Provide input on the Capital Improvement Plan (CIP) • Submit a Climate !fiction flan to Council for adoption • Monitor and pro% ide recommendations to Council regarding all fisheries issues impacting our community • Send a board member to the Alaska Municipal League Conference • Discuss eater and wastewater infi-aNIII cttire and its ability to support economic growth, and evaluate envirollInental uripacts • Participate in a joint work session with Historic Preservation Commission on DtmntoG�n historic O crlay District LONG TF.R1'I COALS • Update SMIC Development Plan • Support renewable and alternatiNT enemy sources; Identify barriers to adoption and provide solutions • Promote open air and other meeting vcnLics liar public gatherings Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24`t' day of January, 2022. W CITY OF SEWARD, ALAS KA RESOLUTION 2022-009 AYES: Osenga, Calhoon, t.}cMOSS. MCClure, Terry NOES: None ABSENT: Welts, Casagnuida ABSTAIN: None ATTEST: ,41,Z Brenda J. Ball , MMC City Cleric oturrt* (City Seat) OF SLC `'*. ••' ,� �'V,q `•a � i }}QP • A 14 s OF VAX-N t � . 4 • • �� j�F ■ IG City Council Agenda Statement Meeting Date: January 24, 2022 To: City Council Through: Janette Bower, City Manager From: Port and Commerce Advisory Board Agenda Item: Resolution Adopting the Port and Commerce Advisory Board (PACAB) Priorities from February 2022 to February 2023 Background and justification: Annually, the Port and Commerce Advisory Board establishes their priorities. During PACAB's work session held on December 15, 2021 the Board reviewed and updated the 2022 Priorities List. At their January 5, 2022 regular meeting PACAB approved Resolution 2022-001 recommending Council adoption of PACAB's 2022 Priority List. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with: Comprehensive Most of the priorities which the Board wishes to work on are an outgrowth of Plan: goals and objectives established in the Comprehensive Plan. Strategic Plan: The Strategic Plan also identifies many of the priorities addressed by the List. Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact: Funds are (✓): Budgeted Line item(s): Not budgeted X Not applicable � Finance Signature: "t Attorney Review,/ Administration Recommendation RYes X Adopt Resolution X Not applicable Other: 17 Email from Brandii O'Reagan to the Clerk's Office 9/30/2022 This is my rewrite and recommendation for setting goals and priorities for 2023 The priorities are the tasks we are supposed to do annually. Goals are additional items we hope to achieve. This works by first setting long term goals and then identifying short term goals to meet the long term goals. These goals are suggestions to illustrate the process of first identifying and setting a due date on major goals and then outlining immediate short term goals to support the long term goals. Port and Commerce 2023 Priorities and Goals: Priorities: • Conduct an annual review of vessel property tax and provide recommendations to Council. • Update Seward Boat Harbor Plan • Review Harbor Tariff • Send a member to Alaska Municipal League Conference • Monitor and provide input for the SMIC Development Plan • Monitor Fisheries issues impacting our community • Advise and support the Seward Chamber of Commerce in their city marketing role • Review Cities legislative priorities for input regarding port and commerce issues Long Term Goal #1 (3 years) • Facilitate the creation of an infrastructure that monitors advancements, supports and educates the community regarding renewable and alternative energy sources. o Short term goals- 2023 ■ Building on the heat loop project, facilitate a gathering of people and entities engaged in sustainable energy ■ Discuss the possibility of a standing committee to address and handle sustainable energy issues Long Term Goal #2 (5 years) • Increase awareness of hurdles facing economic growth in Seward o Short term goals — 2023 ■ Facilitate a community meeting to discuss and publish housing, healthcare, education gaps in the community Long Term Goal #3 (10 years) • Increase revenue generated by SMIC development by 20?% o Short term goals — 2023 ■ Determine city revenue generated by the current and future SMIC development ■ Investigate potential hurdles to increasing growth in SMIC ■ Determine if identified hurdles are within the purview of this committee 18 Article 3. Port and Commerce Advisory Board Article 3. Port and Commerce Advisory Board 2.30.310 Established. (a) The port and commerce advisory board is hereby created, consisting of seven residents of the City of Seward or surrounding areas, and who shall be appointed by the council. If there is more than one applicant for the position, the council shall appoint by ballot voting. (b) Applicants must receive at least four votes in order to be appointed. No officer or employee of the city may be appointed a member of the board. (c) A chairman of the board shall be selected annually by the appointed members. (d) The city manager will appoint a city employee to serve as an ex off icio member of the board who shall have the privilege of the floor but not the right to vote. (Ord. 512, 1982; Ord. 553, § 1, 2, 1986; Ord. 93-23; Ord. 2000-13, § 2, 2000; Ord. No. 2006-02, § 1, 3-28-2006) 2.30.315 Terms of office; filling vacancies. (a) Members of the port and commerce advisory board shall be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. (b) The council may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. (c) Following a member's absence from three consecutive regular meetings of the board, the remaining board members shall decide whether the board member should be retained or whether to request council appointment of a new member. (d) Members shall not be paid for services on the board or participation in board activities without prior approval of the city council. (Ord. 512, 1982; Ord. 93-23; Ord. 2000-13, § 2, 2000) 2.30.320 Meetings and quorum. (a) The board will meet at a time and place to be designated by the board. (b) Four members of the board shall constitute a quorum for the transaction of business except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. The affirmative votes of at least a majority of those board members present shall be required for any action. (c) All meetings and records of the board shall be open to the public. The board shall keep minutes of proceedings showing the vote of each member upon each question and shall keep records of any actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. (Ord. 512, 1982; Ord. 553, § 4, 1986; Ord. 93-23; Ord. No. 2006-02, § 2, 3-28-2006) Seward, Alaska, Code of Ordinances (Supp. No. 24-1) Created: 2022-03-24 10:39:04 [EST] Page 1 of 2 19 2.30.325 Powers and duties. (a) It shall be the responsibility of the port and commerce advisory board to: (1) Report annually to the city council at the first council meeting of the new fiscal year and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the prior year's activities, a list of any anticipated requests for appropriations for the year's planned activities and a recommendation regarding the continuation of the board; (2) Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy and commerce throughout Seward; (3) Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest; (4) Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3); (5) Perform other duties as requested by the city council. (b) The board shall have no authority to expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. (Ord. 512, 1982; Ord. 553, § 5, 6, 1986; Ord. 93-23; Ord. 2008-008, § 1, 2008) 2.30.330 Continuation. The city council, at the first meeting of each fiscal year by an affirmative vote, may continue the existence of the board. In the absence of an affirmative vote by the council, the board will cease to exist within 30 days. (Ord. 512, 1982; Ord. 93-23) (Supp. No. 24-1) Created: 2022-03-24 10:39:04 [EST] Page 2 of 2 20 Revenues: Operating Revenues: Total Operating Revenue: Non-Ooeratine Revenues: Total Non -Operating Revenue Expenditures: 6001 Overtime 6100 Medicare PACAB 6102 Workers' Compensation 6201 Retirement Benefits PACAB 6202 Health Insurance PACAB Total Personnel Costs: Non -Personnel Costs: 7004 Insurance PACAB 7215 Operating Supplies PACAB 7301 Subscriptions & Dues PACAB 7302 Travel & Subsistence PACAB 7303 Education & Training PACAB Total Non -Personnel Costs: Total Expenditures: City of Seward General Fund Port and Commerce Advisory Board 2022 Operating Budget Expenditure by Department 2016 2017 2018 2019 2020 2021 2022 Actual Actual Actual Actual Actual Budget Budget 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 809.00 569.00 136.00 1,208.00 4,278.00 314.00 17,300.00 0.00 0.00 29.00 0.00 0.00 0.00 0.00 11.00 8.00 2.00 19.00 65.00 5.00 425.00 8.00 6.00 2.00 10.00 32.00 3.00 790.00 87.00 60.00 15.00 251.00 614.00 16.00 3,775.00 590.00 386.00 129.00 1,047.00 3,676.00 177.00 174.00 1,505.00 1,029.00 313.00 2,535.00 8,665.00 515.00 22,464.00 0.00 0.00 0.00 0.00 0.00 7,000.00 225.00 0.00 0.00 0.00 16.00 250.00 1,000.00 1,000.00 0.00 0.00 0.00 0.00 0.00 104.00 0.00 0.00 0.00 0.00 0.00 0.00 1,600.00 1,000.00 0.00 0.00 0.00 0.00 0.00 500.00 1,000.00 0.00 0.00 0.00 16.00 250.00 10,204.00 3,225.00 1,505.00 1,029.00 313.00 2,551.00 8,915.00 10,719.00 25,689.00 21 Page 23 of 105 Alaska Municipal League 71s' Annual Local Government Conference Monday, December 5 8:00 NEO and ACoM — Reviewing the Fundamentals of Elected Office • Agenda Planning ACoM Networking Reception First-time Attendees and Newly Elected Officials Tuesday, December 6 8:00 am Alaska Conference of Mayors 4:00 pm AML Conference Registration Open Wednesday, December 7 7:00 am Registration open 7:30 am Breakfast • Announcements — Portland Highbaugh, Alaska Municipal League 8:00 am Opening Session • Welcome— Mark Springer, President, Alaska Municipal League • Land Acknowledgement • Pledge of Allegiance • Affiliates Report 9:15 am Director's Report — Nils Andreassen, Alaska Municipal League 10:00 am Break 10:15 am Election Results - Incoming Legislature • Governor Elect • Legislative leadership 11:45 am Lunch and Keynote Speaker • Matt Lehrman — From Conflict to Conversation 1:15 pm Break Foyer 1:30 pm Concurrent Sessions 1 • Broadband Planning and Implementation (Infrastructure) Moderated by 0 • Managing Bingo or Gaming Revenues (Fiscal) Moderated by 0 • Strategic Planning (Governance) Moderated by 0 • ICMA Management Styles (Management) Moderated by 0 • DCRA Municipal Refresher o DCRA 2:45 pm Networking Break Exhibit Hall 3:00 pm Concurrent Sessions • Grid Resilience and Bulk Fuel Costs Moderated by 0 • Conflict with Conversation Moderated by o Matt Lehrman • Managing Growth Moderated by 0 • Tourism in Small Communities Moderated by 0 • DCRA Municipal Refresher o DCRA 4:15 pm Ice Cream Social Silent auction opens Pj 23 4:30 pm Committee Meetings • Legislative Committee • Resolutions Committee 5:30 pm Nominating Committee The AML Nominating Committee will conduct this formal meeting to develop and approve the final candidate slate for the AML board of directors. 6:00 pm Community Block Party and Silent Auction 7:30 pm Adjourn Day One Thursday, December 8 7:30 am Registration 7:30 am Breakfast and AML-JIA Business Meeting 8:30 am Announcements 8:45 am Concurrent Sessions • Affordable Housing Moderated by 0 • Community Jails Moderated by 0 • Increasing Predictably for School Districts Moderated by 0 • DCRA Municipal Refresher o DCRA 10:15 am Networking Break 10:30 am Concurrent Sessions • Child Care Solutions Moderated by 0 3 24 • Land Use Policy Moderated by 0 • Municipal and Tribal Collaboration Moderated by 0 • Short Term Rentals Moderated by 0 • Best Practices — Scoring and Compliance Moderated by 0 11:45 am Break 12:00 pm Lunch and Annual Awards • Elected Official of the Year • Municipal Employee of the Year • Vic Fischer Lifetime Service Award • Emerging Municipal Leader Award 1:00 pm AML Membership Announcements • Legislative Position Committee — update to members on 2022 Position Statement • Resolution Committee — update to members on 2022 resolutions submitted • Nominating Committee — update to members on the slate of AML Board candidates • Board Candidates —candidate one -minute intros 1:30 pm AML and Partner Program Services • Alaska Municipal League Investment Pool • Alaska Municipal Health Trust • National Association of Counties Updates • National League of Cities • AML Joint Insurance Association • Alaska Remote Seller Sales Tax Commission • Alaska Municipal Financial Solutions • AML Grant Navigation Support System • AML Cities of Opportunity 2:45 pm Ice Cream Social and Exhibitor Drawing al W 3:15 pm Concurrent Sessions • Human Resources Moderated by 0 • Public Safety Resources Moderated by 0 • Transportation Grants Resource Hub and Intake Process Moderated by 0 • Working through the Comprehensive Economic Development Strategy Moderated by 0 • Coastal Caucus Moderated by 0 4:30 pm Afternoon Break 6:00 pm Trivia Night A fun event to socialize and reconnect. 8:00 pm Adjourn Day Two Friday, December 9 7:30 am Breakfast 8:00 am AMLIP Annual Meeting 9:00 am Annual Meeting Elections Vote for new board members and officers Members take actions on: • Policy Statement • Resolutions • Elections 9 41 11:30 am Adjourn Annual Conference Noon AML Board of Directors — onboarding and meeting MA October 2022 November 2022 October 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 2021 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY Sep 25 MONDAY 26 27 28 29 30 AY Oct 1 2 3 4 5 6 7 8 ELECTION DAY 7 am - 8 pm (Council 12:OOpm PACAB Mtq 1:OOpm Canvass Board (Council Chambers - Open to 9 10 11 12 13 14 15 7:OOpm CC Mtg (Council Chambers) 7:OOpm P&Z 1:OOpm PACAB Ad Hoc Committee 6:OOpm HPC 7:OOpm HPC 16 17 18 19 20 21 22 5:30pm CC Spc Mtg (2023/2024 HOLIDAY 12:OOpm PACAB 9:OOam Cancelled - C Work Session (Proposed Changes to Seward City Code as part 5:30pm CC Spc Mtg (2023/2024 6:OOpm P&Z Joint WS SBCFSAB 23 24 25 26 27 28 29 5:30pm CC Special Mtg (2023/2024 Budget) d - C tg 24 L6:OOp 1:OOpm PACAB Ad Hoc Committee Meeting @ 7:OOpm CC Mtg d - P&7 Work- 30 31 Nov 1 2 3 4 5 Council Calendar 1 9/19/2022 9:13 AM 28 November 2022 December 2022 November 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUN DAY Oct 30 31 Nov 1 2 3 4 FWAY 5 5:30pm CC Spc Mtg (2023/2024 RtjdnPfi 12:00pm PACAB Mtq 7:00pm P&Z 6 7 8 9 10 11 12 ELECTION DAY 7 am - 8 pm (Council Chambers)6:00pm 1:00pm PACAB Ad Hoc Committee HPC Work Session 7:00pm HPC egular 13 14 15 16 17 18 19 7:00pm CC Mtg (Council 6:00pm P&Z Work Session (Council 12:00pm PACAB WS 20 21 22 23 24 25 26 5:30pm CC Special Mtg (2023/2024 HOLIDAY HOLIDAY 1:00pm PACAB Ad Hoc Committee Meeting @ brary 27 28 29 30 Dec 1 2 3 5:30pm CC Special Mtg (2023/2024 7:00pm CC Mtg Council Calendar 2 9/19/2022 9:13 AM 29 December 2022 December2022 u SuMo TuWe Th Fr Sa SuMoT uWeWe Th Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 SUNDAY MONDAY TUESDAY WAY Nov 27 28 29 30 Dec 1 2 3 4 5 6 7 9 10 7:OOpm P&Z 12:OOpm PACAB pm PACAB d Hoc Committee pm HPC ork Session (7:00pm HPC eqular 11 12 13 14 16 17 7:OOpm CC Mtg (Council 18 19 20 21 22 23 24 6:OOpm P&Z Work Session (Council 12:OOpm PACAB WS 1:OOpm PACAB Ad Hoc Committee Meeting @ HOLIDAY 25 26 27 28 29 30 31 HOLIDAY 7:OO, CC Mtg Council Calendar 3 9/19/2022 9:13 AM 30