HomeMy WebLinkAboutRes2022-106 R&M Task Order - Engineer Public Works Shop SPONSORED by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPROVE R&M
ENGINEERING TASK ORDER 2734.25.02 FOR ENGINEERING
SERVICES TO CONTINUE WORK ON THE PUBLIC WORKS SHOP
PROJECT,AND APPROPRIATING FUNDS
WHEREAS, since 1984, relocation of the Public Works Facility has been discussed by
City Staff,the Planning and Zoning Commission,the Seward City Council, and the entire Seward
community; and
WHEREAS,construction of a new Public Works Facility is listed on the City of Seward's
2022 Capital Improvement Plan; and
WHEREAS, the current Public Works Facility is beyond its useful life; and
WHEREAS,the Municipal Land Use Plan has identified the parcel where the current
Public Works Facility is located as desirable for residential development; and
WHEREAS, lack of residential housing is a recognized barrier to growth in Seward;
and
WHEREAS, during the August 8, 2022, Special Meeting, the City Council passed the
following motion: "Select the Fort Raymond property as the site for the new Public Works facility
and direct the City Manager to bring back a Development Plan"; and
WHEREAS, City Council approved Resolution 2022-094 on August 22,2022 which
approved R&M Engineering Task Order 2734.25.01 which provided for the requisite geotechnical
investigation of the Fort Raymond site; and
WHEREAS,Task Order 2734.25.02 will provide the project management, architectural
•
services, and cost estimating which are needed in order to continue work on the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to approve task order
2734.25.02 with R&M Consultants for the completion of engineering services to continue
work on the Public Works shop project.
Section 2.Funding in the amount of$62,131 is hereby appropriated from General
Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community
CITY OF SEWARD,ALASKA
RESOLUTION 2022-106
Development Contracted Services account no. 0 1 000-1 1 22-7009-0090 within the 2022
Operating Budget.
Section 3. This resolution shall take effect upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th
day of October, 2022.
THE CITY OF SEWARD, ALASKA
Ot ,y
Sue McClure,Vice Mayor
AYES: DeMoss, Casagranda, Calhoon, Wells, McClure
NOES: None
ABSENT: Osenga, Terry
ABSTAIN: None
ATTEST:
Brenda J. Bal u, MMC
City Clerk
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City Council Agenda Statement
Meeting Date: October 10, 2022
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2022-106: Authorizing the City Manager to Approve R&M
Engineering Task Order 2734.25.02 for Engineering Services to Continue
Work on the Public Works Shop Project, and Appropriating Funds
Background and justification:
A special City Council meeting was held on August 8, 2022, to select the site for the new Public
Works facility. During the meeting,the City Council unanimously passed the motion:"Select the Fort
Raymond property as the site for the new Public Works facility and direct the City Manager to bring
back a Development Plan". Additionally, City Council approved Resolution 2022-094 on August 22,
2022, which directed the City Manager to proceed with the project and authorized R&M Engineering
Task Order 2734.25.01 which provides for the requisite geotechnical investigation of the Fort
Raymond parcel.
This resolution authorizes the City Manager to approve R&M Engineering Task Order 2734.25.02,
which will provide the project management, architectural services, and cost estimating needed in
order to continue work on the project. Specific deliverables from the task order will include:
1. Charrette Exhibits — Drawings, Narrative and Code Analysis
2. Charrette Meeting
3. Concept Scoping Report — Drawings, Narrative & Construction Cost Estimate
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.10 Enable a more viable property use at the site of the existing Public
Works Facility. 3.3.1 Encourage development of new housing in Seward.
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 62,131
This legislation (✓):
Creates revenue in the amount of: $
X Creates expenditure in amount of: $ 62,131
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line
item(s): 01000-1122-7009-090
X Not budgeted
Not applicable
82
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
X General SMIC Electric Wastewater
Boat Harbor Parking Water F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ 5,405,940.93 *unaudited numbers
Available Unrestricted Cash Balance*: $ 7,998,191.37
Finance Signature:
Attorney Review
RYes Attorney Signature:
X Not applicable Comments:
Administration Recommendation
eAdopt Resolution
Other:
83
September 30, 2022 R&M Project#2734.25.02
Janette Bower-City Manager
City of Seward
410 Adams Street
Seward,Alaska 99664
Ll ok rmconsultcom RE: On-Call Engineering Services Contract Task Order (#25.02)
New Public Works Facility Concept Scoping
Dear Ms. Bower,
R&M CONSULTANTS,INC.
9101 Vanguard Drive We are pleased to submit this fee proposal for professional services to the City of Seward
Anchorage,Alaska.. (City) under our On-Call Engineering Services contract for Design Scoping of the New Public
Works Facility project. R&M Consultants will provide Project Management and Civil
phone:90 Engineering assisted by KPB Architects for Architectural, CRW Engineering Group, LLC for
907.522.3403 Mechanical/Electrical Engineering and HMS, Inc.for Construction Cost Estimating.
We understand that you would like to have architectural, engineering and cost estimating
assistance to develop a concept design for the project. This scoping phase of the project will
advance to a concept level sufficient to define the site layout, floor plan, code analysis
amenities, utilities and permitting needed provide a conceptual construction cost estimate.
Geotechnical investigation (TO25.01) of the selected site is currently scheduled for early
October. R&M has performed a boundary survey of the site and is currently working on
replatting the parcel (TO23).The City of Seward has provided initial scoping data for the new
12,000 sq ft facility at 2101 & 2iog Dimond Boulevard in Seward and this information will be
used to develop exhibits and a design narrative for a scoping Charrette meeting with the City
of Seward staff. We assume the City will select and provide a meeting room.
Our proposed Time and Expense (T&E)fee estimate for the services described above is
enclosed with KPB, CRW and HMS subconsultant proposals.After Notice to Proceed (NTP)
R&M will work with our subconsultants to develop meeting materials and select an
acceptable time for the Charrette within 3 weeks of NTP.
Deliverables:
1. Charrette Exhibits—Drawings, Narrative and Code Analysis
2. Charrette Meeting
3. Concept Scoping Report—Drawings, Narrative & Construction Cost Estimate
Please let us know if you have any questions or require additional information.
Sincerely,., Accepted by the City of Seward
R&76 CONSULTANTS,.IN& Janette Bower, City Manager
/ t rzt7L_-_
Donald R. Porter, PE
Utility Group Manager (Signature) (Date)
Enclosure: Detailed R&M Fee proposal breakdown
KPB Letter Proposal and Fee
CRW Fee Proposal
HMS Letter and Fee Proposal (Lump Sum)
rd
ive
99507
R&M CONSULTANTS, INC. 1 212Fr nt9StreetD#r150'•Faiban Anchorage,
AK 99701 '907 452.2707
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 25.02 Public Works Facility Scoping Project No: 2734.25 09/30/22
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Utilities Utilities Utilities
Group Project Staff Admin
Manager Engineer Engineer
1 Project Management and Coordination
City of Seward 8
Architectural 4
Elec&Mech 2
Cost Estimating 2
2 Desktop Review of Existing Data 2
Existing Site Information 2 4
Existing Utilities 1 2
3 Scoping and Charette 4
Define Building Scope 4
Concept Site Drawings and Narrative 8 24
Charrette Meeting 9 9
4 Conceptual Cost Estimate 1
Site Work 4 8
5 Conceptual Scoping Meeting Report
Update Concept Drawings 2 4 16
Scoping Report 4 16 8 8
Review Meeting and Review Comments 2 4 8
TOTAL LABOR HOURS 32 60 70 8
LABOR RATES ($/HR) $213.75 $159.60 $99.75 $108.30
LABOR COSTS ($) $6,840 $9,576 $6,983 $866
EXPENSES COMMENTS:
1. City of Seward to provide meeting facilty
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL 2
PRICE PRICE 3.
Misc. Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00 4.
R&M Vehicle Milage 256 $ 0.75 $ 192.00 $ $ 192.00
TOTAL EXPENSES $ 342
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
3&4 Architectural Assistance KPB $ 13,542 TOTAL LABOR $ 24,265
3&4 Electrical and Mechanical Assistance CRW $ 15,100 TOTAL EXPENSES $ 342
5 Conceptual Construction Cost HMS $ 5,471 SUBCONTRACTORS $ 34,113
SUBCONTRACTORS MARK-UP $ 3,411
TOTAL SUB- $ 34,113 TOTAL T&E COST $ 62,131
9/30/2022 T025.02 R&M Fee Proposal - New Public Works Facility 11 -Scoping 1 of 1
EARCHITECTS
September 8, 2022
Don Porter
Project Manager
R&M Consultants, Inc.
9101 Vanguard Drive
Anchorage, AK 99507
RE: Seward Public Works Building-Concept Design Fee Proposal
Dear Don:
Thank you for the opportunity to provide a proposal for concept design efforts for thew Public Works
Building in Seward, AK. Please find below our understanding of the scope of work as well as our fee
proposal.
Scope of Work:
1. Architectural scope for a facility with the following elements:
a. 12,000 sf Shop Area w/5 pull-thru bays w/OH doors
b. 2,600 sf Parts Room
c. 250 sf Tool Room
d. 160 sf Oil Storage Room
e. Mechanics Office
f. 425 sf Breakroom/Safety
g. M/E/Telcom Rooms
h. Toilet Rooms
i. Office Area—accessory use (size TBD)
i. 4—large Offices
ii. Work Area
iii. Meeting Rooms
2. Prepare Concept design drawings and design narrative
3. Attend scoping Charrette in Seward with client
4. Post-charrette development of drawings/design narrative and minutes
5. Coordinate with Cost Estimator and Design Team
Deliverables:
1. Concept Floor Plan w/Code analysis
2. Concept Elevations
3. Concept level 3D renderings
500 L Street,Suite 400 Anchorage,AK 99501 P: 907.274.7443 F: 907.274.7407 www.kpbarchitects.com
EARCHITECTS
Schedule:
• Draft Deliverables—10 days from NTP
• Final Deliverables—5 days from Charrette
Fee Summary:
• Concept Design $8,280
• Scoping Charrette in Seward—9 hrs. (includes mtg/travel & reimbursables) $1,950
• Post-charrette document updates and minutes $3,312
Total Fee: $13,542
Exclusions&Assumptions:
• Fees are Time and Expense T&E (NTE)
• Travel milage based @ $.062/mile
• KPB Architects are only providing architectural design/scope
• Project Management by R&M
• Concept cost estimate (by sub-consultant)
• Other required engineering not included in KPB's fee proposal
Thank you for the opportunity and please feel free to contact us should you have any questions. We look
forward to working with R&M Consultants again!
Sincerely,
KPB Architects
V6
Michael A Prozeralik, AIA
President/Managing Principal
File:TaskB_Public Works Building Scoping_R1.xls
Tab:Sheet1
R&M Consultants, Inc.
CONTRACT FEE PROPOSAL -City of Seward Public Works Building Scoping
Name, Rate& Projected Hours
CRW Engineering Group, LLC Cost$
X
X > X —
X >
BASIC SERVICES C: C: )
X
Revised 9/6/2022 X w w >0) 0
0- m w w
U U _
E, 0 0 0 0 E Total
w w w Q CRW Total Total
Task&Subtask Description $230 $215 $150 $215 $150 $110 Labor Expenses Subtask Task
Scoping Task
Review Plans& Identify Building Systems 1 2 2 1 $1,200 $20 $1,220
Charette in Seward 9 9 $3,870 $330 $4,200
Mechanical Systems Narrative 14 14 $5,110 $100 $5,210
Electrical Systems Narrative 12 12 $4,380 $90 $4,470
Total Task:1 1 25 14 23 12 1 1 $14,560 1 $540 $15,100 1 $15,100
TOTAL BASIC SERVICES:1 1 1 25 1 14 1 23 1 12 1 1 1 $14,560 1 $540 1 $15,100 1 $15,100
Notes and Assumptions:
1)Scope consists of assisting with development of a new City of Seward Public Works Building on a pre-selected lot.
2)Scope includes:
a) Participation in the Scoping task to identify User needs for the building.
b) Prepare narrative for basic Electrical and Mechanical requirements for building. Drawings will not be provided.
c) Perform preliminary heat loss and ventilation calculations to aid in equipment selection and scoping of major building mechanical system.
d) Provide recommendation for the procurement method (DB, CMGC, or Design-Bid-Build).
3)The building will generally have:
a)12,000 SF Shop Floor with 5 doors
b)2,600 SF Parts Room
c)250 SF Tool Room
d) 160 SF Oil Storage
e)800 SF Office Accessory(two offices =4 people)
4)Cost Estimating will be provided by others.
CRW Engineering Group, LLC Page 1 of 1 Date:9/7/2022
DATE
4103 Minnesota Drive 9/6/2022
Anchorage, AK 99503
FEE PROPOSAL NO.
SP: 907.561.1653 P22-09-04
F: 907.562.0420
INC. HMS PROJECT NO.
mail@hmsalaska.com N/A
Fee Proposal Prepared For.-
R&M Consultants, Inc.
9101 Vanguard Drive
Anchorage, Alaska 99507
Attn: Don Porter
Project: Public Works Building
Location: Seward, Alaska
1. Project Description and Service
Provide a concept level estimate for construction of an approximately 16,000 SF public works building.
The estimates will be in Uniformat Elemental Categories and priced for construction on a date to be determined.
2. Fee Breakdown and Schedule(Lump Sum)
Concept Design Estimate $ 5,471.00 Within (10)Full Working Days
The above fee does not include preparation of additive bid items or alternates. Charrette attendance is excluded.
See 3. Terms below.
Allow the above full working days to provide the proposed services. Time for task completion will begin following
receipt of all available design information for that particular phase. Please note the above durations exclude
weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work.
3. Terms
Deliverable:
HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should
a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you.
Drawings:
Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic
set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal
and add additional days to complete our work.
Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on
the quantity, an additional charge may be added at$4.00/sheet.
Additive Bid Items or Alternates:
Our fee proposal does not include preparing estimates for additive bid items or alternates (except those
included in Section 2 Fee Breakdown)that require re-measurement of work items included in the Base Bid
cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond
one or two minor alternates or additive bid items.
Page 1 of 3
DATE
4103 Minnesota Drive 9/6/2022
Anchorage, AK 99503
FEE PROPOSAL NO.
SP: 907.561.1653 P22-09-04
F: 907.562.0420
INC. HMS PROJECT NO.
mail@hmsalaska.com N/A
3. Terms(Continued)
Reimbursable Expenses:
This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or
any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required,
will be charged on a time-and-expense basis at our current rate schedule.
Penalty/Bonus Condition:
This proposal is made on the understanding that we will not be entering into an agreement with the client
that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be
required, we reserve the right to modify our proposal or possibly withdraw from the project.
Additional Insured.-
Any requirements to name additional insureds on our insurance policies may be subject to additional fees
should fees be added to our policy by our carrier.
Payment Terms:
Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject
to a 1.5% fee per month.
Expiration Date:
This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the
fee to incorporate the current years rates after the (6) month period.
Change in Scope:
Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written
approval for work on increased scope items prior to proceeding with additional work will be required.
Notice to Proceed.-
Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice
to proceed.
Prepared By:
Kent Gamble, Principal
KG/as
Page 2 of 3
DATE
4103 Minnesota Drive 9/6/2022
Anchorage, AK 99503
FEE PROPOSAL NO.
P: 907.561.1653 P22-09-04
F: 907.562.0420
INCS. HMS PROJECT NO.
mail@hmsalaska.com
N/A
FEE BREAKDOWN
(2022 SCHEDULE OF RATES)
Project: Public Works Building A/E Firm: R&M Consultants, Inc.
Location: Seward, Alaska Prepared By: Kent Gamble, Principal
Total Total
Discipline Rate Hours Subtotal Hours Fee
Concept Estimate:
Estimator V 183.00 x 1 = 183.00
Estimator IV 159.00 x 10 = 1,590.00
Estimator 111 149.00 x 12 = 1,788.00
Estimator 11 127.00 x 12 = 1,524.00
Estimator 1 86.00 x 0 = 0.00
Office Support 11 86.00 x 3 = 258.00
Office Support 1 64.00 x 2 = 128.00
Total Concept Estimate: 40 Hours $5,471.00
TOTAL: 40 Hours $ 5,471.00
Page 3 of 3