HomeMy WebLinkAboutRes2022-111 Purchase Toolcat for Public Works CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2022-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
NEW TOOLCAT UW56 FROM CRAIG TAYLOR EQUIPMENT CO. TO
REPLACE A 2005 TOOLCAT FOR A TOTAL AMOUNT $61,052.80 PLUS
10% CONTINGENCY, FOR A TOTAL AMOUNT OF $67,158.08,
UTILIZING SOURCEWELL RFP CONTRACT #040319-CEC, AND
APPROPRIATING FUNDS
WHEREAS,the Public Works Department's 2005 ToolCat is past the anticipated useful
life and has continued to have multiple yearly break downs and mechanical issues; and
WHEREAS, to continue providing quality service to the Seward community, the Public
Works Department needs to replace the 17-year-old ToolCat with a new ToolCat UW56, and
WHEREAS, the purchase of the ToolCat is consistent with the City of Seward's policy
of the Standardization of Equipment; and
WHEREAS, the purpose and use of the ToolCat will be for alley maintenance, sweeping
streets and sidewalks in town and City Hall and City Annex sidewalk snow removal; and
WHEREAS, the City of Seward is a member of Sourcewell for government purchasing;
and
WHEREAS, Sourcewell issued an RFP for competitive bids for these ToolCats, and
awarded a contract to Craig Taylor Equipment Co. for such equipment; and
WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases
which utilize competitive bids obtained by other governmental units, and the Public Works
Department is purchasing this vehicle utilizing Sourcewell's joint purchasing contract; and
WHEREAS, funds are available in the Motor Pool Reserves for this purchase of ToolCat
for Public Works in the amount of$61,052.80 plus a 10% contingency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase the ToolCat UW56 from
Craig Taylor Equipment Co. for an amount not to exceed$61,052.80,plus a 10%contingency, for
a total of$67,158.08.
Section 2. The Seward City Council hereby finds that it is in the public interest to select
and purchase ToolCat UW56 utilizing the competitive procurement RFP contracts by Sourcewell.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-111
Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves
account no. 03000-0000-3400 to capital equipment no. 03000-4000-8103 within the 2022
operating budget.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th
day of November 2022.
THE CITY OF SEWARD,ALASKA
c5AthkAV at(
Sue McClure, Mayor
AYES: Calhoon, DeMoss, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: One
ATTEST:
Brenda J. Ball , MMC
City Clerk
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City Council Agenda Statement
Meeting Date: November 14, 2022
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Resolution 2022-111: Authorizing the City Manager to Purchase a New
Toolcat UW56 from Craig Taylor Equipment Co. to Replace a 2005 Toolcat for
a Total Amount $61,052.80 Plus 10% Contingency, for a Total Amount of
$67,158.08, Utilizing Sourcewell RFP Contract #040319-CEC, and
Appropriating Funds
Background and justification:
The Public Works Department's Tool Cat - Unit #1-219, is 17 years old and past the anticipated
useful life. Unit #1-219 will be disposed of in the City Surplus Auction. The age of the unit, yearly
costly repairs, and mechanical issues make the purchase of new ToolCat necessary to service
Seward's road maintenance needs. The purpose and use of the ToolCat will be for alley
maintenance, sweeping streets and sidewalks in town and City Hall and City Annex snow removal.
The City of Seward Departments have a ToolCat, and this standardization of equipment saves
money and improves maintenance efficiencies.
Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive
bids obtained by other governmental units, and the Public Works Department will be purchasing this
vehicle through Craig Taylor Equipment Co. utilizing Sourcewell's joint purchasing contract#040319-
CEC.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.4 Transportation 3.7 Public Facilities and Services 3.8 Natural Hazards
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 61,052.80 + 10% contingency=$67,158.08
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 67,158.08
Creates a savings in the amount of: $
Has no fiscal impact
103
Funds are (✓):
Budgeted Line item(s): 03000-4000-8103 Motor Pool Water Capital Equipment
X Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
X Motor Pool Other
Unassigned Fund Balance*: $ 3,698,693.39 *unaudited numbers
Available Unrestricted Cash Balance*: $ 2,543,027.92
Finance Signature: 4Z&
+
Attorney Review
RYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
eAdopt Resolution
Other:
104