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Home My WebLink AboutRes2022-118 R&M Task Order for Survey & Topography Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2022-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE R&M ENGINEERING TASK ORDER NO. 2734.23.1, COMPLETING REQUIRED SURVEY AND TOPOGRAPHIC EXAMINATION FOR THE NEW PUBLIC WORKS FACILITY,AND APPROPRIATING FUNDS WHEREAS, during the August 8, 2022 Special Meeting, the City Council passed the following motion: "Select the Fort Raymond Property as the site for the new Public Works Facility"; and WHEREAS,City Council approved Resolution 2022-094 on October 10,2022, directing the city manager to proceed with the Public Works Facility Project at the Fort Raymond Property and approving R&M Engineering task related to geotechnical services; and WHEREAS, Resolution 2022-106 authorized the City Manager to approve a task order with R&M Engineering which provided for the preliminary design work and engineer's estimate of the new facility; and WHEREAS,the project kickoff meeting was held on November 8, 2022,in Seward; and WHEREAS,the next step in the project is completion of a design and utility survey; and WHEREAS; Task Order 2734.23.1 will generate the topographic base map for engineering design and the creation of a survey control sheet for use during construction. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITYOF SEWARD,ALASKA that: Section 1. The City Manager is authorized to execute task order R&M No. 2734.23.1 with R&M Engineering for the completion of survey and topographic work to be conducted at the future Public Works Shop site. Section 2. Funding in the amount of$28,656 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122- 7009-0090 New City Shop expense code. Section 3. This resolution is effective upon adoption PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of November, 2022. CITY OF SEWARD,ALASKA RESOLUTION 2022-118 THE CITY OF SEWARD, ALASKA °CQ u,r[ Sue McClure, Mayor AYES: DeMoss, Calhoon, Wells, Finch, Barnwell, McClure NOES: None ABSENT: Osenga ABSTAIN: None ATTEST: Brenda J. Ballo , MC City Clerk (City Seal) atri, *PS o SE • �OFAI. 57, City Council Agenda Statement Meeting Date: November 28, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-118: Authorizing the City Manager to Execute R&M Engineering Task Order No. 2734.23.1, Completing Required Survey and Topographic Examination for the New Public Works Facility, and Appropriating Funds Background and justification: On October 10, 2022, the City Council approved Resolution 2022-094 directing the city manager to proceed with the Public Works Facility Project at the Fort Raymond Property and approving R&M Engineering task related to geotechnical services. R&M was on site the first week of November to complete the drilling and the report is forthcoming. Resolution 2022-106 authorized the City Manager to approve a task order with R&M Engineering which provided for the preliminary design work and engineer's estimate of the new facility. The project kickoff meeting was held on November 8 in Seward. By February 2023,the project should be at 15% design. The next step in the project is completion of a design and utility survey, which this task order (2734.23.1) provides for. Deliverables from Task Order 2734.23.1 include: • Topographic Base map for Engineering Design • Survey Control sheet for use during construction Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.10 Enable a more viable property use at the site of the existing Public Works Facility. 3.3.1 Encourage development of new housing in Seward. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 28,656 This legislation (✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 28,656 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): 01000-1122-7009-0090 Contracted Services ✓ Not budgeted Not applicable 46 Fund Balance Information Affected Fund (✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note:amounts are unaudited 9/30/22 Fund Balance/Net position — restricted $ 2,575,000 Fund Balance/Net position — unrestricted/unassigned $ 7,776,797 Available Unrestricted Cash Balance: $ 10,025,076 15, Finance Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 47 November 10, 2022 R&M No. 2734.23.1 Stephen Sowell Assistant City Manager City of Seward,Alaska 410 Adams St.,City Hall Building Seward,Alaska 99664 RE: Design and Utility Survey of Lot 7A-1, Fort Raymond Subdivision Dear Mr. Sowell, CONSULTANTS,INC. R&M Consultants, Inc. (R&M) has based this response on the information provided by you during a 9101 Vanguard Drive meeting on November 8, 2022. We have reviewed the materials provided to us and have prepared the Anchorage,Alaska 99 507 following cost estimate for your review and comment. phone: Design and Utility Survey fax:907.522.3403 We understand that you would us to perform a design and utility survey of Lot 7A-1, Fort Raymond Subdivision, Replat No. 1, 2022 Addition (Plat No. 2022-12), located in Seward, Alaska. The area to be surveyed is approximately 7.7 acres and may be covered with some snow and ice. We expect the site to be mostly snow-free, making the location of near-ground objects more efficient. In the event of heavy snowfall,the time required to survey the site may increase,or the schedule may need to be revised. The survey will consist of collecting all ground topography, planimetric features, and above and below ground utility information. Prior to mobilizing to the site, R&M will coordinate with the City of Seward to obtain utility locates for underground utilities. Accessible utility features will be as-built to determine underground pipe inverts for use during the engineering design phase of the project. All data collected will be shown in relation to the property boundary and existing easements and may be used to determine the final position of the new property line for the platting action for the proposed public works building. Deliverables: ■ Topographic Basemap for Engineering Design ■ Survey Control Sheet for use during Construction Schedule:We can begin work within two weeks of receiving a Notice-to-Proceed (NTP). Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $28,656. We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions or require additional information, please feel free to contact me at 646- 9651. Sincerely, R&M CONSULTANTS, INC. r' Dave Hale, PLS Attachment: Cost Estimate Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\T023 Ft Raymond Replat\Addnl Design Survey Est\R&M City of Seward Ft Raymond Design Survey Proposal.doc 49 uard Drive Anchorage,AK 99507- R&M CONSULTANTS, INC. 1212Fr nt9Strreet#150'•Fai banks,AK99701.907.45 5270 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Public Works Building Design Survey Project No: 2734.23.1 Date: November 10,2022 LABOR HOURS PER JOB CLASSIFICATION Senior 2-Person 2-Person SUB-TASK SUB-TASK DESCRIPTION Survey Land Party Survey Survey Planning Staff Planner Manager Surveyor Chief(OT) Manager (PLS) Crew Crew(OT) 1 Project/Contract Management 2 4 2 Office Tasks 2.1 Download and Adjustments 4 2.2 Data Import and Processing 8 2.3 Utilites Research and Reduction 4 2.4 Topographic Basemap 24 2.5 Survey Control Sheet for Construction 16 2.6 Preliminary Deliverables 4 2.7 Professional Review 6 2.8 Final Deliverrables 4 3 Field Tasks 3.1 Travel to/from Seward 8 3.2 Site Control 4 2 33 Design Survey of7.7Acres 12 4 3.4 Utility coordination and survey 4 2 3.4 Additional Utility Requests 4 TOTAL LABOR HOURS 2 70 4 32 8 0 0 LABOR RATES ($/HR) $241.08 $186.55 $159.6o $272.65 $408.98 $165.30 $111.15 LABOR COSTS ($) $482.16 $13,058.50 $638.40 $8,724.80 $3,271.80 $0.00 $0.00 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This estimate is for a design and utility PRICE PRICE survey of approximately 7.7 acres located Field Supplies 1 $ 100.00 $ 100.00 $ $ ioo.00 within Lot 7A-1, Fort Raymond Subd., R&M Vehicle 4 $ 95.00 $ 380.00 $ $ 380.00 Replat No.1,2022 Addn., Plat No.2022-12. Per Diem 8 $ 250.00 $ 2,000.00 $ $ 2,000.00 Moderate winter conditions are assumed. TOTAL EXPENSES $ 2,480 SUB-CONTRACTORS TASK DESCRIPTION FIRM TOTAL PRICE TOTAL LABOR $ 26,176 TOTAL EXPENSES $ 2,480 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 28,656 11/10/2022 City of Seward Ft Raymond RW Building Design Survey.xlsx 1 of 1