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HomeMy WebLinkAbout12122022 City Council PacketSeward City Council Agenda Facet Monday, December 12, 2022 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA II City Council Chambers, 410 Adams Street Please silence all cell phones during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Liz DeMoss Council Member Mike Calhoon 1. CALL TO ORDER Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell December 12, 2022 at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL y of SE�y City Manager Janette Bower City Clerk Brenda Ballou City Attorney Brooks Chandler 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Note: Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item. 5. APPROVAL OF AGENDA AND CONSENT AGENDA Note: Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member requests. In the event ofsuch a request, the item is returned to the Regular Agenda. 6. SPECIAL ORDERS, PRESENTATIONS AND AWARDS A. Proclamations and Awards — None B. City Manager Report............................................................................... Pg. 5 C. City Clerk Report D. City Attorney Report............................................................................. Pg. 24 E. Other Reports and Announcements — None F. Presentations — None 7. CONSENT AGENDA A. Minutes of Preceding Meeting *1. November 28, 2022 City Council Special Meeting ......................................... Pg. 26 *2. November 28, 2022 City Council Regular Meeting ......................................... Pg. 28 B. Introduction of Ordinances *1. Ordinance 2022-017, Amending Seward City Code, Title 4 — Elections ................ Pg. 39 *2. Ordinance 2022-018, Amending the Land Use Plan to Rezone Lot AT, Forest Acres Subdivision, located at 2607 Dimond Blvd, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District ................................................ Pg. 75 C. Resolutions *1. Resolution 2022-123, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services Until December 31, 2023. Pg. 84 *2. Resolution 2022-124, Authorizing The City Manager To Enter Into A Contract With Cornerstone Credit Services, LLC For The Provision Of Collection Agency Services. Pg. 114 *3. Resolution 2022-125, Accepting Grant Funds in the Amount of $20,000 from the American Society for the Prevention of Cruelty to Animals (ASPCA), For the Purchase of Veterinary Equipment for the Animal Shelter............................................................. Pg. 124 *4. Resolution 2022-126, Adopting the Calendar Year 2023 City of Seward Fee Schedule. 135 *5. Resolution 2022-127, Authorizing the 2023/2024 City of Seward Employee Positions. 144 *6. Resolution 2022-128, Adopting the City of Seward Six -Year Capital Improvement Plan. 151 D. Action Memoranda * 1. Action Memorandum 2022-015, Approving Amendment No. 2 to the Contract with Chandler, Falconer, Munson, & Cacciola for the Provision of Basic Legal Services through August 1, 2023, for a Total of $96,000 Annually....................................................... Pg. 159 E. Other Items *1. Non -Objection to Renewal of Liquor License, Non -Objection to the Transfer of Liquor License Ownership, and Approval of Restaurant Designation Permit for Ms. Gene's Place 94696 — Beverage Dispensary — Tourism .................................................... Pg. 179 *2. Non -objection to the Renewal of Liquor License for Yukon Bar 91245 — Beverage Dispensary....................................................................................... Pg. 217 8. PUBLIC HEARINGS (Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.) A. Ordinances for Enactment — None B. Resolutions Requiring Public Hearing 1. Resolution 2022-117, Adopting the City of Seward 2023 and 2024 Operating Budget and Setting the Mill Rate. This item had a public hearing on November 28, 2022 and is coming tonight for a second public hearing and approval. ....................................... Pg. 226 2. Resolution 2022-121, Recommending Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Raibow Replat, Creating four lots; Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4; Vacating the West 5' Utility Easement of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5' Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat.............................. Pg. 344 3. Resolution 2022-122, Authorizing The City Manager To Enter Into And Execute The Purchase And Sale Agreement And Related Documents With Chugach Regional Resource Commission (CRRC) For The Sale Of 1.52 Acres Of Land And The Related Improvements And Fixtures, Physical Address 101 Railway Avenue, Parcel 14920016, In The Amount Of $500,000......................................................................................... Pg. 359 9. UNFINISHED BUSINESS — None 10. NEW BUSINESS A. Resolutions — None B. Action Memoranda —None C. Other New Business — None It. INFORMATIONAL ITEMS AND REPORTS Note: No action required. A. Boards and Commissions Minutes — None B. Other Items 1. City Clerk's Travel Report for the Alaska Association of Municipal Clerks (AAMC) Conference inAnchorage......................................................................................... Pg. 434 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION 15. ADJOURNMENT City of Seward City Manager's Report December 12, 2022 Mayor McClure and Council Members, Homer Electric Association/City of Seward Due Diligence On November 30, myself, Electric Director Rob Montgomery, Attorney Brooks Chandler and members of the HEA team met to go over due diligence items. The meeting went well. Following completion of due diligence items, negotiations will begin and result with a document for council approval. It is anticipated the document will come before you late January or early February. Chugachmuit Property I signed the closing documents for the Chugachmuit Property Sale on November 30, 2022. Following recording, the property officially belongs to Chugachmuit. Port Avenue A project with the goal of providing an improved tourist experience on Port Avenue is the early stages of formation. More information will come before you. For now, the project includes additional crosswalks, bus stop type structures that will include information about Seward and visual aides for visitors, and other items adding visual interest, as well as addressing safety issues. Purchase Orders As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. Please note the purchase order information will be provided to you during the December 12 meeting. Department Order Date Vendor Description Amount Dl Ri 11110/21022 UL YE Top Track s.ora�e she •des 5.613.99 MAATENA\CE SMIC GENERAL 11j3Cj2C22 US ECOLOGY INC Drovidethe labor, equipment, Disposal, Documentation, RBI isc and ESIC feesto remove 130C gallons of 9J81.8C used i fromlanks located at SMIC. Ni is the onIq vendor in the state SMIC GENERAL 11j3Cj2C22 TIRE DISTRIBUTION SYSTEMS New tires needed for Champion grader at SMIC needed. Total cost ;dill be split b2lween Harbor and Public 9.679.56 I VC Works. ROADSAND 11'3Cj2C22CON5TRUCTION MACHINERY Winter Streets Operating Supplies - Cutting Edges&bolt on loaderedge 10.101.62 STREETS INDUSTRIAL LLC Thank you, City of Seward Department Activity Reports City of Seward - Human Resources Manager Report Staffing Information 12/01/2022 # of Department Job Title Positions Filled Administration City Manager 1 1 Assistant City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director - unfunded for 2023 1 0 Deputy Finance Director 1 1 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 0 Accounting Technician - Utilities 2 2 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 1 0 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 2 Executive Assistant 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Custodian 2 1 TOTAL: 13 11 Community Development Director 1 1 Planner 1 1 GIS Technician 1 1 TOTAL: 3 3 Electric Director 1 1 Operations Supervisor 1 1 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 4 Plant Operator 2 2 TOTAL: 10 10 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Building Fire Inspector 1 1 Seasonal - Summer Laborer 1 0 TOTAL: 6 5 Department Job Title # of Positions Filled Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker I 0 0 Harbor Worker II 5 5 Harbor Worker III 1 1 Seasonal - Summer Laborer Part -Time 1 0 Seasonal - Summer Laborer Full -Time 1 0 TOTAL: 13 11 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Program Coordinator 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal - Aides 2 1 TOTAL: 7 6 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Executive Assistant 1 1 Patrol Officer 8 5 Corrections Sergeant 1 1 Corrections Officer 5 4 Dispatch Supervisor 1 0 Dispatcher 5 4 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 21 Parks & Recreation Director 1 1 Operations Supervisor 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 0 Seasonal - Summer 15 0 Seasonal - Winter 2 2 TOTAL: 23 7 8 # of Department Job Title Positions Filled City Clerk's Office City Clerk Deputy City Clerk Executive Assistant TOTAL: Total number of authorized positions: 121 Total number of filled positions: 90 Assistant City Manager Stephen Sowell ➢ Public Works Shop Project: Work continues on the preliminary design and engineer's estimate. We are scheduled to get to 15% completion by February 2023. Thank you to Council for approval of the task order to continue work on the project and proceed with the design survey. ➢ We held a tour of City facilities and infrastructure for Council members on Tuesday November 29t". Thanks to Council Member Barnwell for taking time to tour facilities and meet with Department Heads. We hope this time helps build knowledge of the various aspects of City operations. ➢ City Staff and Council Member Wells and DeMoss visited Port Avenue and adjacent areas to discuss how we can make Seward a more walkable community and improve the visitor experience for tourists, especially those who arrive on cruise ships. We met with Seward City Tours on 12/8 and with Dwayne Atwood with the AKRR on 12/7 as well. Work will continue on this project with legislation coming to Council in the near future to approve expenditures for the project. ➢ The Army Corp Of Engineers held a virtual meeting on the Lowell Creek Tunnel project on December 71. Work continues on the design and engineering for the project. its] Community Development Department Jason Bickling Director Notes: ➢ The department is reviewing Title 15 for proposed areas of revision that we will be bringing to P&Z starting in November. We will be looking at a number of topics in regards to efficient land use that will hopefully help us continue to address the housing shortage. Topics Include: Lot Coverage, Required Lot Size, Long Term Rental Language, Hotel Parking, Bunkhouse/Dormitory definitions, Building Height, Accessory Dwelling Unit, Industrial Housing. Non housing items to be address are: Sign Code, Beach Access for Spring Creek and 4th of July Beaches, Antennas, Frontages. ➢ Working on problem solving in regards to the fiber optic lease and sorting out where the easement is and where the cable actually is in regards to the Airport Replat. ➢ We are in conversation with DNR, Borough Land Management, and SBCFSA in regards to the City's DNR municipal entitlement lands and the possibility of exchanging some entitlements for more usable property. ➢ We are working on the redesign of the Free Shuttle Signs to make them more visible and have better information for the users, including a map. ➢ Working with Open Gov to develop our online STR Rental Permit Application ➢ Working on the Public Works Building Project — both new site development and the development of the current site for residential housing after it is moved. ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. We are also developing detailed "work" maps for the departments as well. We will be hiring a temp in the near future to begin digitally archiving maps and records. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, Cups, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. is Electric System Director Rob Montgomery ➢ Nash Road Infrastructure Work (Ongoing) — Power Operations Supervisor Pat Domitrovich continues to work with construction contractor Sturgeon Electric and engineering consultant Dryden & LaRue to ensure materials for winter construction activities are arriving on time. In February or March, Sturgeon Electric plans to begin setting poles in marsh areas along Nash Road while the ground is frozen. ➢ HEA Due Diligence (Ongoing) — Homer Electric personnel met on November 30 with Seward City Manager Janette Bower, City Attorney Brooks Chandler and Seward Electric GM Rob Montgomery to review HEA's due diligence information requests and to establish a timeline of activities going into 2023. HEA has requested information related to Seward's electric system in the following areas: legal, operations and engineering, and environmental. HEA representatives and City personnel will continue to collaborate on due diligence items over the next several weeks. ➢ Railbelt Committee Meetings (Ongoing) — Continued to work with other Railbelt Utilities and participated in several committee meetings on statewide energy issues and initiatives, including the completion of a working draft for clean energy standards for Alaska. ➢ Job Orders 2022 — Seward Electric crews and Field Engineer Patrick Burnett wrapped up the last remaining customer job orders for the 2022 construction season. For the season, 46 customer job orders were completed. ➢ Seward Fire Truck Repairs (Update) — Electric Department personnel completed work to repair a ladder truck for the Seward Fire Department. The truck's electrical system, which affected the operation of the ladder and related equipment, was in poor condition and required significant rewiring. ��a Mission Statement: CMR Finance Department Valuable Objectives: Sully Jusino Deputy Finance Director To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of life stewardship of public resources with integrity, and economic vitality. accountability, and respect. Utility Department: • Carmen Jackson Firm and Finance department continue working with the initial internal and forensic audit work plan and procedure manual for the Utility Department. • Finance staff starting the preparations for audit FY22. Carmen Jackson Firm and Finance Staff: - Carmen Jackson LLC continued assisting the Finance Department in account reconciliation, journal entry review, and analysis workflows. - Carmen Jackson's team is assisting finance staff in the final steps of the budget FY23_24. Annual Audit: - Carmen Jacson Team and Finance are starting the preparation for Audit FY22. 13 IV Fire & Building Department Fire Chief Clinton Crites We NEED volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00pm. Did you know? More than 1 in every 5 Christmas tree fires were caused by a heat source too close to the tree. 3 Statistical Information: Fire & Life Safety Inspections 2022 YTD: 381 with 308 violations noted. Emergency Calls YTD: 331 New Building Permits Issued 2022: 59 with a total construction valuation of $10,386,659.97 Demo Permits Issued YTD: 3 As you deck the halls this season, be fire smart. manufacturer's instructions for the number of light strands to connect. *4", 1 a Make sure your tree is at least 3 feet away from heat sources like fireplaces, radiators and space heaters. U.S. Fire 0 0 C-ryo�11sMO Administratio- `" NFO As you deck the halls this holiday season, be fire smart. A small fire that spreads to a Christmas tree can grow large very quickly. 14 Candles may be pretty to look at but they are a cause of home fires — and home fire deaths. Remember, a candle is an open flame, which means that it cail easily ignite an thilig that can burn "CANDLE WITH CARE" Blew out all candles when you leave the room or go to bed. Avoid the use of candles in the bedroom and other areas where people may fall asleep. • Keep candles at least 1 foot (30 centimetres) away from anything that can burn. Think about using flameless candles in your home. They look • and smell life real candles. • • . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . ■ . . IF YOU DO BURN CANDLES, make sure that you... • Use candle holders that are sturdy, and won't tip over easily. • Put candle holders on a sturdy, uncluttered surface. • Light candles carefully. Keep your hair and any loose clothing away from the flame. • Don't burn a candle all the way down — put it out before it gets too close to the , holder or container. • Never use a candle if oxygen is used in the home. * Have flashlights and _..._..�:,. batteiry-powered lighting ready to use during a power outage. Never use candles. P1 Never leave a child alone in a roozm Tvith a turning candle. feel) matches and lighters up high and out of children's reach, in a locked cabinet. FACTS December is the peak month for home candle fi res. More than one-third of home candle fires started in the bedroom. Three of every five candle fires start when things that can burn are too close to the candle, ................................................................................................................................................. . NNATIONA IL FI RE PROTECTION ASSOCIATION NF The leader lelmrnanm and krimledge resource 15 as Oae, elemical and related hmrds Engine 2 delivers Santa to the ASLC holiday festival and was greeted by Mayor McClure. ill Harbor Harbormaster Norm Regis ➢ The 50-ton and 330-ton Travelift has slowed down; most vessels are out for the winter. ➢ We are continuing to train three new harborworkers on the maintaining the Travelifts and harbor infrastructure. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ We have opened G, K and L-float; contractor is working on the punch list. ➢ We have an issue with the fire extinguisher and life ring boxes, we are working with the engineers/contractor to alleviate problem with the vender. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lift's and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor office will be closed on Sundays until spring 2023. ➢ The North East harbor launch ramp is completed, the contractor finished on 12-1-2022. ➢ I called Washington and checked on the City of Seward Harbors PIDP grant it is in the final weeks of technical review, an announcement of the grant awardees will be in a couple of weeks. (NO WORD YET) ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I - Dock, Corp Permit has been approved ➢ The harbor is fully staffed. ➢ Received an update from the Coast Guard on the lease for the new FRC location, they will be sending the city an offer for the property at SMIC. ➢ Winter is here please remember do not shovel the snow off your vessels onto the dock; please place the snow into the water. ➢ Please watch your step while transitioning onto the floats the transition plates can get icy very quickly. 17 Parks & Recreation Admin & Maintenance • 2"d Lake Ice Maintenance & Training -ice & temp measurements will be updated onsite as well as on the website going forward. Please recreate with the utmost caution! • Winter seasonal maintenance crew and Sports & Recreation staff recruitment ongoing. • Winter Wonderland outdoor decorations additions ongoing as supplies arrive. This has been a great initiative both for inter -departmental rapport building and community -wide spirit -lifting. Many thanks to all involved, including businesses and homes around town. It sure has brightened up a dreary fall! • RFP for layout design & pavement marking for the Harbor area parking lots live as of 11/30/22. Question deadline is December 14th 5:00pm, submission deadline and Public Opening January 5th 1:00 & 1:30pm in City Council Chambers. Many thanks to Contracting Officer Kylie Grimes, kg ri mes@cityofsewa rd . net. Sports & Recreation AVTEC gym hours to the public. Thursday - Saturday from 12-8 pm Sauna Hours Thursday - Saturday Men: 5-6 pm Women: 6-7 pm Racquetball Court can be reserved online at Seward.recdesk.com Thursday - Friday: 2-8 pm Saturday: 12-8 pm Adult Open Basketball: Thursday 6-8 pm Youth Open gym (ages 16 and under): Thursday: 12-1 pm and Friday 3-5 pm, $3 per youth 16+yrs Open Volleyball: Friday 6-8 pm Senior Walking Hour (60 and above): Saturday 12 - 1 pm FREE Seward Senior Citizens get FREE access to the AVTEC facility during Public Hours. Membership/Punch Passes are available at Seward.recdesk.com. Yearly adult rate (18+): $100 Yearly youth rate (17 to 6): $50 5 and under: Free 6 punch pass $20 12 punch pass $40 Adult day rate: $5 youth day rate: $3 AVTEC Holiday Closures: Saturday, December 17 Friday, December 23 Saturday, December 24 AVTEC Attendance: November 2022, open 11 days: 278 Year to Date (September 2022 re -opened): 608 Thanks to Seward Senior Center! 18 Upcoming & Ongoing Events: • Youth Archery/Open Range Archery to start at the Cruise ship terminal on December 13 - the end of March. Checkout Seward.recdesk.com for more details. • Chess Meet up on Thursday nights at the AVTEC Gym from 6-8 pm. FREE. Some equipment is provided, but if you have a set please bring it with you. Come practice your chess skills against other community members. • Breakfast with Santa on Saturday, December 17 at the Senior Center. Tickets can be purchased through the Rotary Club. We will have two seatings 9:00 am and 10:30 am. Space is limited. 12 and under are free and 13 and up are only $7. Thank you to partners Seward Senior Center, The Rotary Club, and the Boys & Girls Club! • Finals for Co-ed Recreational Volleyball is Wednesday, December 7 at the middle school. Teams in the finals are Tony's, Bumpin Uglies, No stress, and Jag. • Seward 75. Get your body moving in the fall months. Walk, hike, run, or bike 75 miles, October - December. Mile Tracker at City of Seward Sports and Recreation website. Win a Seward 75 sticker. Sports & Recreation is looking for referees for the upcoming competitive volleyball league. If interested please email jrutled_eq_()cityofseward.net. Past Events: • Grateful Skate on November 19th brought all ages out in droves! Over 100 roller-skating enthusiasts attended, many bringing non-perishable items to donate to He Will Provide Food Bank. Many thanks to Matt Ingalls and his wonderful children for their help pulling off this event! Stay tuned for more skating events in the near future! • Puzzle Battle was a huge Success, on Saturday, November 26th! Team: Cnidaria, Members: Elizabeth DeCastro, Amy Bucak, Deanna Trobaugh, and Jane Belovarac. Completed the 500-piece puzzle in 1 hour and 10 minutes. Next Puzzle Battle TBD! • City Hall Tree Lighting Ceremony event also took place on November 26th in conjunction with Small Business Saturday. The Library led crafts and activities including indoor snow from 2:00-4:00 and Parks & Rec, Admin, Human Resources and Public Works coordinated events as well. A last minute decision to move the cocoa, crafts and cookies from the decidedly breezy Branson Pavilion to City Hall was a good one. I don't believe City Hall has ever looked so festive! Smiles abound as children snacked, made ornaments and wrote their letters to Santa. The event concluded with the tree lighting at 6:30 where Mayor Sue McClure gave a brief history of the tree planted by local Boy Scouts after the 1964 earthquake. Many thanks to the Coast Guard Cutter for volunteering and all City employees who helped pull this event together. What a beautiful way to kick off the holiday season! Tree Liahtina Ceremony (Left) Public Works Executive Assistant Kirsten Loertscher decorating cookies with Levi (Right) Mayor McClure chats with the crowd iK Seward Community Library & Museum Kelsey Kries MUSEUM TEMPORARY DISPLAY Seward Coal Loading Facility The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and models of historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars. MUSEUM WINDOW DISPLAY RBHS Christmas Decorations Featured in the Windows of History display is a collection of annual holiday decorations brought to us by the Resurrection Bay Historical Society for the holiday season. Play n Chat Every Tuesday and Thursday, the Library and Bloom work together to bring arts n crafts, story time, and play time for our younger crowd. Holiday Craft Party We have our annual holiday craft party on December 10th. RBHS will be hosting an event in the museum where Sue McClure will be playing the organ. Throughout the library staff will be hosting crafts and games such as pick-up sticks, ornament and snowflake decorating, snowball fights, and more. Holiday Holiday lights are on display in the garden and inside the library throughout the months of November and December. For the month of November, we served over 3000 people. Library hours Tuesday —Friday 9 a.m. — 6 p.m. Saturdays 9 a.m. — 5 p.m. Museum Summer Hours Tuesday — Saturday 11 a.m. — 3 p.m. (Winter Hours) We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. Poi] Public Works Department Doug Schoessler - P. W. Director ➢ Public Works Director • Assistance was provided by many at Public Works along with all other departments to add Christmas lights and decorations around town. We can all enjoy the bright additions throughout the holidays. • US Army Corp of Engineers -Tunnel: Many updates will continue after the Holidays for this project. • Federal FEMA and State Emergency Management work on next steps and reimbursement costs to be paid to the City: - We have upcoming meetings with State and FEMA groups to continue the efforts on full reimbursement of emergency costs to the City. Q • Public Works Facility Relocation: -Public Works, Administration, and other involved departments are meeting with engineers to determine road accesses, platting information, and site layout. A site survey will help determine boundaries and options to get the best plan possible. The Holiday season slows down all projects including this one. ➢ Streets Department -We have been lucky to not receive too much snow in November. We did have a little bit of snow removal, and several days for sanding the roads. ➢ Buildings -Decorations and lights are brightening up City Buildings for all to enjoy. We hope businesses and residents join in the fun with lights on their premises too. ➢ City Shop All winter equipment is being readied for use. Hopefully we have a milder winter and don't have to plow as much snow this year. Sanders are working as needed during slippery weather times. ➢ Water & Wastewater Department -Monthly testing of water and wastewater systems is being done and submitted to DEC as required by the permits. ➢ Wastewater and Lagoon overview study: This study is complete. The third -party study was presented by R & M Engineering at the October 25 Council Meeting. Recommendations are as follows: 1. Using a multi -function portable probe, perform summertime DO, pH and temperature measurement profiles in grid pattern from both lagoons during a period of non -rainy conditions and at least 3 days after a significant rain or high user population event. Testing profiles are being logged for all measurements. We are finishing data collection once we can get 3 days of no rain. It's been raining a lot and we still have to perform our other testing and routine work tasks. 2. Durina the same effort, from at least four separate locations in each lagoon aeration zone (front and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates Testing profiles are being logged for all measurements. We are finishing data collection once we can get 3 days of no rain. It's been raining a lot and we still have to perform our other testing and routine work tasks. 3. Consider the eventual supplementing or replacement of the existing coarse bubble aeration system with a fine -bubble aeration system. The initial estimate came in over $600, 000 and included draining the lagoon and adding more options than what we needed to accomplish this goal. We are working with R&M and the contractor on scope. 4. Consider replacing the existing blowers with new, more -efficient units having a higher aeration output to increase the capacity of the existing aeration system for improved treatment of greater -than -average conditions. R&M will continue after aeration improvement for pricing on replacing the large system blowers with newer high efficiency blowers. 5. Consider modifying the influent and effluent header piping to provide additional inlets and outlets serving each basin. Per engineering update 3/25/2022: "If it's determined to provide worthwhile benefit, this work could be accomplished the next time the lagoon is dewatered. From past performance, it is apparent that the lagoon would provide sufficient treatment without this improvement, as the large size of the lagoon and the use of the coarse -bubble aeration produces a lot of residence time. This concept should be regarded as an enhancement and not an imperative improvement." 6. Continue implementing a regular sludge removal program. Scheduled for 2025/2026. Consider the procurement of a floating dredge unit to reduce the need for dewatering the lagoon basins for this effort. Per engineering update 3/25/2022: "I'm still researching this with folks in the wastewater lagoon industry (still awaiting some inputs), but I'm coming to the conclusion that the City would probably be better off contracting out the sludge removal work, rather than doing this work themselves. For the size and depth of Seward's lagoon, a considerable degree of equipment and temporary set-up would be needed to do this work, and it would not appear to be good use of the City's resources to invest in this equipment for use on an occasional basis (say every 5 to 10 years)". 7. The use of sodium nitrate could continue to be used by the City as a relatively quick and temporary measure for addressing odors. This method does not appear to be a good permanent solution for proactively mitigating or preventing odors. Agreed, when the above aeration improvements are approved and installed, this use will be reduced. 23 CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP ATTORNEYS AT LAW SUITE 302 911 WEST EIGHTH AVENUE ANCHORAGE, ALA SKA 99501 TELEPHONE: (907) 272-8401 FACSIMILE: (907) 274-3698 bcf@bcfaklaw.com December 7, 2022 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council: This is our status report covering activity on legal matters worked on during November. General Matters: We continued to advise on an appeal from a suspension of a chauffeur permit, including attending the hearing to advise the Board of Adjustment and assisting with the preparation of a written decision. We worked with the court system to update the Uniform Minor Offense Table to allow citation for minor offenses. We drafted a deed to finalize a sale of land to Chugachmiut. We advised on multiple requests for public records, including review of documents for redaction. We advised on a potential sale of the Alutiiq Pride Marine Institute to Chugach Regional Resource Commission (CRRC) and negotiated a purchase and sale agreement. We reviewed a proposal for a joint grant application. Electric Utility: We continued to advise on the potential sale of the Electric Utility including attending a kickoff meeting with HEA representatives. Personnel: We advised on various personnel matters. Planning: We advised on two ordinances to rezone parcels of land. We advised regarding the scope of an easement. 24 Status Report to Seward City Council December 8, 2022 Page 2 of 2 Port: We advised on an abandoned vessel. We reviewed and revised a lease assignment. You can expect to receive our next status report by January 4. Very truly yours, CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP a'� ca-"_� Brooks Chandler W City of Seward, Alaska City Council Special Meeting Minutes November 28, 2022 Volume 42, Page CALL TO ORDER The November 28, 2022 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure presiding and r h Osef g Mike Calhoon Kevin Finch comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — Osenga Absent — None Liz DeMoss Randy Wells Robert Barnwell CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (DeMoss/Calhoon) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: There were no consent agenda items. NEW BUSINESS Other New Business Committee of the Whole: 2023/2024 City of Seward Budget. Motion (DeMoss/Wells) Go into Committee of the Whole to discuss the 2023/2024 City of Seward budget. 4. City of Seward, Alaska City Council Special Meeting Minutes November 28, 2022 Volume 42, Page Motion Passed Unanimous Council moved into Committee of the Whole at 5:33 p.m. Council came out of Committee of the Whole at 6:23 p.m. CITIZEN COMMENTS Kat Sorensen, inside the city, thought passing along credit card fees to customers was wise. Regarding the Chamber of Commerce budget, this year had been very lean and the chamber had relied on grant funding to get through. The bed tax funding went to the chamber two years after it was earned, so the chamber was looking forward to the coming years. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS Finch appreciated the updated budget information. Barnwell was impressed with the thoroughness of the budget information. Calhoon appreciated all the work; there was more work to do. He said some citizen inquiries he received would be addressed through the budget, and others would have to be discussed separately. DeMoss thanked administration for being available to answer questions and for providing transparent information. McClure echoed all the comments, and appreciated everyone's hard work. ADJOURNMENT The meeting was adjourned at 6:28 p.m. Brenda Ballou, MMC City Clerk (City Seal) Sue McClure Mayor 27 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page CALL TO ORDER The November 28, 2022 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure presiding and r h Osef g Mike Calhoon Kevin Finch comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — Osenga Absent — None Liz DeMoss Randy Wells Robert Barnwell CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Kat Sorensen, inside the city, was Executive Director of the Chamber of Commerce. She thanked the local businesses and the entire community for a successful Shop Small Weekend event; over 400 shoppers had signed in, 22 stores had signed up for the event, and over 327 sales had been reported. She appreciated the city having the Christmas Tree Lighting event on the same weekend because it made for a more festive and exciting weekend. Tim McDonald, inside the city, was surprised that the city manager didn't have a report tonight. There were lots of things happening in the city, including the Lowell Canyon Diversion Tunnel, cruise ship terminal, and potential utility sale. He wondered what the status of alternative energy was for the Lowell Canyon Diversion Tunnel; he thought it would be a great opportunity for hydroelectric power. He said there would be a vote next year to consider selling the electric utility; if the sale didn't happen, he believed the rates would be increased. He didn't agree with the way things were being handled in the city, he didn't think anyone was doing their j ob, and he thought there was a dereliction of duty. Carol Griswold, inside the city, said there should be changes made to the Seward Boat Harbor Plan; she had sent an email outlining many items that she thought she be corrected. As well, she had emailed the city about the burn permit for the slash pile behind the high school; she thought 28 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page it was hypocritical for the city to allow burns like that for slash piles. She also wished the Pat Williams Park tree would be decorated. Mica Van Buskirk, inside the city, supported the city having a Community Recreation Center; in two surveys, over 70% of respondents supported having a recreation center. She asked the city to set aside a piece of land for this specific purpose, and hoped it could be located near the schools. As well, she hoped council would include this as an item on the Capital Improvement Plan; there were people in the public poised to start fundraising, and legislators ready to provide support. The cruise ship terminal would be under construction soon. Revenues had increased, and were projected to continue rising. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (DeMoss/Calhoon) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2022-118, Authorizing the City Manager to Execute R&M Engineering Task Order No. 2734.23.1, Completing Required Survey and Topographic Examination for the New Public Works Facility, and Appropriating Funds. Resolution 2022-119, Supporting Alaska Joining the Multistate Nurse Licensure Compact. Resolution 2022-120, Accepting and Appropriating American Rescue Plan Act (ARPA) Federal Grant Funds though Coronavirus State and Local Fiscal Recovery Funds (CSLF) in the Amount of $577,195 For the Purpose of Investment in Water and Sewer Infrastructure. Action Memorandum 2022-012, Approving Updates to the Seward Boat Harbor Plan. Action Memorandum 2022-013, Accepting the Port and Commerce Advisory Board's Recommendations Concerning the 2023-2028 Capital Improvement Plan and Directing the City Manager to Include the Recommendations in the 2023-2028 Capital Improvement Plan. Action Memorandum 2022-014, Canceling the December 27, 2022, Regular City Council Meeting. November 14, 2022 City Council Special Meeting Minutes. November 14, 2022 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards 29 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Seward High School Girls' Varsity Cross Country Team won State. City Manager Report City Manager Janette Bower said the date for the Community Conversation regarding housing was changing from February 23 to March 2, 2023. The US Army Corps of Engineers (USACE) project for the Lowell Canyon Diversion Tunnel was a $185 million project and was currently in the design phase; this was a USACE project, and the city received updates from USACE periodically. The Royal Caribbean Cruise Line was working directly with the Alaska Railroad, and the city supported Royal Caribbean's presence in Seward. Holiday lights were going up all over town; Bower appreciated council's support and employees' time and effort to volunteer their time to help. Harbormaster Norm Regis said he received an email from the US Coast Guard (USCG) notifying him that the USCG would soon be sending an offer to the city to purchase land across the bay at the Seward Marine Industrial Center (SMIC). Public Works Director Doug Schoessler reported that, at the library, there had been a broken pipe over the boiler; issues could be traced back to the original installation. There were emergency repairs made; some parts had to be replaced, portions of the wiring in the electric panel had to be replaced, and water leaks had to be stopped. Both boilers at the library were up and running now. There remained a lot of maintenance that had to be done in the library building, and Schoessler suggested that an annual inspection be performed. DeMoss wondered if the city could go back to the original contractor. Schoessler said it had been ten years, and he didn't believe the warranty was valid; also, the contractor may not be in business anymore. In response to Barnwell, Schoessler said years ago there had been some roof issues at the library, and those had been repaired under warranty. Calhoon liked the new format for the human resources report in the city manager report. He noticed that the corporal position in the Seward Police Department would be defunded for 2023 and 2024, and thought the finance director position was also supposed to be defunded in 2023. In response, Bower confirmed the finance director position was defunded in the 2023 budget. DeMoss wondered what the plan was for keeping fire hydrants clear of snow. Bower said the volunteer firefighters would help as they could, as well as the public works department. Bower said she would be trying to hire a temporary laborer to help. City Clerk Report — None City Attorney Report — None Other Reports and Announcements — None 30 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Presentations — None PUBLIC HEARINGS Ordinances for Enactment Ordinance 2022-015, Amending the Land Use Plan to Rezone Proposed Tract B, Hemlock Subdivision, from Institutional (INS) Zoning District to Park (P) Zoning District. Motion (DeMoss/Calhoon) Enact Ordinance 2022-015 City Planner Courtney Bringhurst stated this rezone would separate the Forest Acres Campground from the bike park. Tract B was the bike park and would be rezoned to Park and, therefore, separated from the campground which was Tract A. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald, inside the city, didn't understand what this ordinance was doing; he also said his hearing was bad. No one else appeared and the public hearing was closed. McClure said her understanding was that this ordinance would rezone the bike park property to Park. Motion Passed Unanimous Ordinance 2022-016, Amending Seward City Code; 15.10.140(b)(49) Definitions, Lodging; 15.10.226(b) Land Uses Allowed, Modifying and Including Additional Regulations Relating to Lodging, Short -Term Rentals; and 15.10.226 Land Uses Allowed Table. Motion (DeMoss/Wells) Enact Ordinance 2022-016 Bringhurst said this ordinance would require a fee for Short Term Rental (STR) permits, according to a fee schedule approved by council. In addition, commercial insurance would be required because homeowners insurance would not cover a commercial claim. In all principally - residential districts, including Rural Residential, Single Family, Two Family, Multi -Family, and Urban Residential, STR would be limited to owner -occupied dwellings; as well, bedrooms for rent would be limited to 50% with a maximum of three being rented. In commercial districts, excluding Industrial and including Office Residential, Auto Commercial, Harbor Commercial, and Central Business, STR would be allowed for no more than five guest bedrooms. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Kai City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Doug Schoessler, inside the city, was a little confused. He lived in an Auto Commercial zone and wanted to understand what he could and could not do. He currently had a long-term rental business license. He wondered what impact this ordinance would have on his property value should he choose to sell; he wondered if he could sell the house to a new owner for similar use. He had spoken with his neighbors and there seemed to be confusion throughout. His main concern was the prospect of losing value in his property if this ordinance passed. Carol Griswold, inside the city, did not believe the amendments provided in the laydown had been discussed at a Planning & Zoning Commission meeting. She didn't think that allowing a long term renter to operate a short term rental business made sense; she believed "owner occupied" should mean owner, not renter. Tim McDonald, inside the city, agreed with both previous speakers. He thought the city was restricting property owners' use of their property, and wondered if this was constitutional. He thought the language in this ordinance was arbitrary and unreasonable. No one else appeared and the public hearing was closed. DeMoss had some concerns relating to the auto commercial and commercial zones. She thought when someone purchased a home in a residential zone, there would be no expectation of commercial use; but in a commercial zone, the buyer would anticipate that various commercial uses could happen. Wells had concerns, as well. Finch concurred. Bower said council could amend the ordinance tonight, or at any time in the future with another ordinance. Motion (DeMoss/Wells) Refer Ordinance 2022-016 back to the Planning & Zoning Commission for further analysis of the Commercial and Auto Commercial districts. Calhoon said the Planning & Zoning Commission had put a lot of work into this topic. He agreed that there were some issues that needed to get ironed out; instead of referring this ordinance back to P&Z, he suggested council have a special meeting to discuss the ordinance and decide what amendments they wished to make, and then address the amendments at their regular council meeting. He thought it was important to get a handle on short term rentals in residential areas; he thought commercial zones were different. Bower suggested having a joint special meeting with P&Z so that discussion could be had, and then council could make amendments at their regular meeting. McClure said she would not be comfortable approving this ordinance tonight without having the opportunity to discuss with P&Z. Kea City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page The motion was withdrawn with no objection from council. Motion (DeMoss/Calhoon) Postpone Ordinance 2022-016 to have a joint special meeting with the Planning & Zoning Commission to further analyze and discuss the details of this ordinance. Wells hoped this meeting could be scheduled soon. City Clerk Brenda Ballou asked council to consider holding a j oint work session with P&Z rather than a special meeting so that discussion could happen freely, and then council could make amendments to the ordinance at their regular meeting. McClure thought if a special meeting was held, definitive solutions could be developed. Calhoon said having a special meeting would allow the public more input than a work session because at a work session the public potentially had no input at all; they just had to sit and listen. Motion to Postpone Passed Unanimous Council recessed at 8:14 p.m. Council resumed at 8:20 p.m. Resolutions Requiring Public Hearing Resolution 2022-115, Recommending Kenai Peninsula Borough Approval Of The Preliminary Replat Of Fort Raymond Subdivision, Replat No. 1, Lot 12A; Located at 911 Hemlock Ave; Creating Hemlock Subdivision, Tracts A and B. Motion (DeMoss/Calhoon) Approve Resolution 2022-115 Bringhurst said this resolution would officially replatthe Forest Acres Campground separate from the bike park; the campground would be Tract A and the bike park would be Tract B. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald, inside the city, thought the bike park was dangerous and a liability to the city. No one else appeared and the public hearing was closed. Motion Passed Unanimous 33 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Resolution 2022-116, Determining It Is In The Public's Interest, And Necessary, To Proceed With The Formation Of A Special Improvement District For And Benefitting, Proposed Lots 1-75 (T 1N R 1W SEC 33 SEWARD MERIDIAN SW 2013016 GATEWAY SUB ADDN NO 2 TRACTS C4,C5,C6&C7 TRACT C-4) Of The Gateway Subdivision, Accepting The City Manager's Recommendation To Approve The Developer Reimbursement Application Received For The Hilltop Properties Improvement District, And Authorizing An Expenditure In The Amount Of $3,993,000 For Water, Sewer, And Electrical Improvements, Roads, Paving, And Appropriating Funds. Motion (Calhoon/Wells) Approve Resolution 2022-116 Bower reminded everyone of the language for the Developer Reimbursement Program (DRP) that was adopted by council in February, 2022; she said the costs provided by the applicants had been reviewed and determined to be reasonable. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Joe Tougas, inside the city, was one of the applicants for this 26 acre development. He grew up in that area of town and had fond memories of the neighborhood. He wished to create more housing for families in Seward. The city's reimbursement program made developing housing more viable and feasible. He looked forward to seeing more families raise their children in Seward. No one else appeared and the public hearing was closed. Calhoon asked for clarification about ARPA funds being used for new infrastructure versus being used for the maintenance and repairs of existing infrastructure. In response, Bower said ARPA funds could be used for expansion or replacement purposes; a portion of the city's ARPA funds would be used for water and sewer expansion. DeMoss absolutely supported this project and was excited that the Developer Reimbursement Program was working. Finch appreciated these developers stepping up. Barnwell was also excited about this project. He hoped there would be a walking trail included in the development for children who walked to school. McClure was proud of the city's Developer Reimbursement Program. Motion Passed Unanimous Resolution 2022-117, Adopting the City of Seward 2023 and 2024 Operating Budget and Setting the Mill Rate. Note: This is the first public hearing for this resolution; it will come for a second public hearing and approval on December 12, 2022. 34 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Motion (DeMoss/Wells) Approve Resolution 2022-117 Bower said this resolution would come back on December 12, 2022. She had taken some notes from the special meeting earlier tonight; she had worked with the department heads to create a budget that was honest and transparent. One item she was trying to develop was an Information Technology (IT) Fund. Regarding the Motor Pool Fund, she anticipated bringing something back in 2023. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Kat Sorensen, inside the city, was Executive Director of the Chamber of Commerce. She appreciated all the council meetings and discussion about the budget. She said the chamber took great pride and appreciated the opportunity to provide marketing support for the city. Because the funding the chamber received from the city reflected two years' prior bed tax revenues, the 2022 funding for the chamber had been 65% less than 2021 funding. She was grateful for the proposed funding of $300,000 in the 2023 budget. Tim McDonald, inside city limits, wondered if there could be consideration for hydroelectric power included in the budget in order to take advantage of the Lowell Canyon Diversion Tunnel project. He believed this would be free power for the city and maintenance would be very low; he asked the city to speak with the US Army Corps of Engineers about this possibility. Regarding the Lowell Point Sewage Lagoon, he believed the effluent was polluting Resurrection Bay due to chemicals from the RV dumps and household waste. Mica Van Buskirk, inside the city, thanked council for their work on the budget. She saw revenue numbers increasing and wondered what could be done for year round residents. She hoped that the anticipated $100,000 savings in Parks & Recreation for credit card fees could be put toward roofing the basketball court, getting preliminary drawings of a recreation center done, or some other benefit for residents. She encouraged the city to consider what they could do to help or benefit the community. No one else appeared and the public hearing was closed. In response to Finch, Bower said the current mill rate was 3.84. Motion (Calhoon/DeMoss) Amend Resolution 2022-117 by reducing the Chamber of Commerce funds from $300,000 to $250,000, and reducing the Campgrounds revenue budget by $50,000. Calhoon thought the chamber did a great job, but he thought campground revenues were projected to be high. The in -kind lease of the derby booth offset by $31,000/year. He wished to be conservative in revenue projections. W City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Wells thought the chamber already suffered a reduction and he did not support the amendment. Barnwell concurred with Wells, and thought the Seward chamber was the best in the state; the workload of the chamber had only increased over time. He believed the campground rates would increase in the future. Barnwell was reticent to reduce the chamber's budget and thought they did an exceptional job. Finch wondered why the chamber did not pay for the derby booth. In response, Regis said there were several leases in which the city did not collect payments beyond $1/year. DeMoss thought she might support putting a cap on the chamber budget rather than giving them 50% of the bed tax revenue. She said there were competing interests for bed tax funds. Wells wondered how much bed tax would reasonably be generated without the chamber's help. He suggested that the chamber was the reason why the bed tax revenues were so high. He was impressed that the chamber won awards, even with the reduced budget they had to work with. Motion to Amend Failed Yes: DeMoss, Finch, Calhoon No: Wells, Barnwell, McClure Finch reminded everyone of the suggestion to perform a yearly inspection for the library building. In response, Bower said there was $52,000 budgeted for the library building; the inspection could potentially be absorbed in that. This resolution will come back on December 12, 2022 for a second public hearing and approval. UNFINISHED BUSINESS — None NEW BUSINESS Other New Business Determine City Council Participation in 2023 State and Federal Legislative Visits. Council selected McClure, DeMoss, and Barnwell to attend the legislative meetings in Juneau. Council selected McClure, Osenga, and DeMoss to attend the legislative meetings in Washington, DC. City of Seward Recreation Center Project. Finch had done some research on this topic and couldn't find another community with a comparable population to Seward that had a recreation center. He was concerned that this might actually harm existing businesses, like gyms. He thought the city should wait to pursue this proj ect until after the housing situation was more resolved. MI- City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Calhoon thought the rest of the Fort Raymond property should be set aside for the possibility of a recreation center; he suggested the property be set aside as "not for sale" for the next few years to see if the public and city could identify potential funding sources that did not involve raising taxes. Barnwell liked the idea of setting aside the property at Fort Raymond; he struggled with funding options, and liked the idea of having the public help look for funding sources. Wells did not believe that private enterprise would fund this project because, in the end, the recreation center would not pay for itself. He believed the realistic thing to do would be for the city to pay for it and raise taxes. He knew the public wanted the project, but didn't think it was feasible. DeMoss was thankful for the second public survey because it made clear that funding the project was difficult. Her priority at the moment was to have the Parks & Recreation Department fully staffed to cover the AVTEC gym. McClure thought it sounded good to set aside property for this project, but wondered how reasonable it was to save property for an unknown project. City Clerk's note: Discussion ended and no action was taken. INFORMATIONAL ITEMS AND REPORTS Boards and Commissions Minutes — None Other Items City Clerk's Travel Report for KPB Office of Emergency Management (OEM) Joint Information Center/Joint Information System (JIC/JIS) Workshop. Happy Youth Programs Educational Resources (HYPER) Financials through October, 2022. Providence Financials for June -September, 2022. CITIZEN COMMENTS Mica Van Buskirk, inside the city, disagreed that the city could not afford a recreation center; she firmly believed that it would be an excellent way to consolidate the separate locations and staff for the Parks & Recreation Department. The feasibility study did not contemplate the feasibility of funding a recreation center; an analysis would have to be done to consider what expenses were currently being spent that could potentially be recaptured and put toward a recreation center. The property at Fort Raymond was the ideal site for a recreation center; there was more consideration that should be put into this project before the concept got pushed aside. 37 City of Seward, Alaska City Council Meeting Minutes November 28, 2022 Volume 42, Page Kat Sorensen, inside the city, thanked council for funding the Chamber of Commerce. She looked forward to continuing to support Seward tourism and visitors. Tim McDonald, inside the city, said he ran a campground for 15 years, and what customers expected to have was clean bathrooms that were kept up and maintained. He suggested the Jesse Lee Home property be considered for a recreation center location. He was concerned about the Lowell Point Sewage Lagoon because he believed the effluent was ruining Resurrection Bay. Maggie Wilkins, inside the city, thanked all the community members who had been working so long and so hard on trying to get a community recreation center. She hoped there could be a compromise that so that the current momentum was not lost. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Barnwell appreciated everyone's comments; he supported recreation activities and believed there was a need for a communal space in this town. Finch congratulated the girls' cross country team on their win. He and his grandson both enjoyed the holiday lights. He appreciated the update on the US Coast Guard's interest in Seward. Wells congratulated the girls' cross country team. He loved the holiday lights going up around town. He was excited about the Hilltop Properties development. He and his family participated in Shop Small Weekend and enjoyed it. DeMoss appreciated the community members who supported a community recreation center and wanted to maintain the momentum. McClure congratulated the girls' cross country team. She had been enjoying the holiday lights in town and looked forward to seeing more lights go up. On Thursday would be a Community Christmas Party at the Alaska SeaLife Center. Next weekend would be the Holiday Craft Fair at the cruise ship terminal. ADJOURNMENT The meeting was adjourned at 9:45 p.m. Brenda Ballou City Clerk (City Seal) Sue McClure Mayor 38 Ordinance 2022-017 An Ordinance of the Seward City Council, Amending Seward City Code, Title 4 - Elections Documents: • Agenda Statement • Ordinance 2022-017 K11 City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Brenda Ballou, City Clerk Agenda Item: Ordinance 2022-017, Updating Seward City Code, Title 4 - Elections Background and justification: As part of the original city recodification project, this ordinance is coming to council to fundamentally update Title 4 of the Seward City Code. Title 4 is dedicated to Elections; the entire title has been examined, and nearly every portion of the content has been updated. The city codes from the cities of Wasilla and Soldotna, as well as state statutes, helped formulate the updates. All the proposed updates were reviewed with City Attorney Brooks Chandler during the summer of 2021. I am not including an exhaustive list of every edit within this agenda statement because all changes are the result of collaboration between myself and Attorney Chandler. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.8 and 3.7.1.3: Continue to review and u Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Fund Balance Information ate the citv code. Electric Wastewater Water F1 Healthcare Ato] Note: amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review X Yes Attorney Signature: Not applicable Comments: Recommendation e✓ Adopt Ordinance Other: to Sponsored by: City Clerk Introduction: December 12, 2022 Public Hearing: January 9, 2023 Enactment: January 9, 2023 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 4 - ELECTIONS WHEREAS, in May, 2020, Seward City Council approved Resolution 2020-040 to review, update, and recodify Seward City Code; and WHEREAS, there are 16 Titles contained in Seward City Code; and WHEREAS, due to the sheer volume of material to be reviewed, it is more efficient and reasonable to provide the changes in smaller, more manageable portions for consideration; and WHEREAS, to that end, this ordinance is focused specifically on Title 4 - Elections and reflects input from the city clerk and city attorney. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 4 - Elections is hereby amended as follows: (Deletions = Bold ; Additions = Bold Italics Underlined.) TITLE 4 ELECTIONS Chapter 4.01. General Provisions 4.01.010. Definitions. In this title, unless the context requires otherwise: Ballot. Means any document provided by the clerk on which votes may be cast for candidates, propositions, or questions. Clerk. Means the city clerk or any properly authorized assistant, deputy or designee; provided, the term "clerk" means borou,-h clerk only when the word "clerk" is immediately preceded by the word "borouzh. " Days. Includes weekends and holidays. Election. Includes any regular or special election of the City of Seward. Election officials. Means the city clerk or his designee, election judges, election clerks and canvassing boards. Family member. Includes a mother, mother-in-law, stepmother, father, father-in-law, stepfather, sister, sister-in-law, stepsister, brother, brother-in-law, stepbrother, spouse, child, stepchild or a person sharin,- the same livin,- quarters. EM CITY OF SEWARD, ALASKA ORDINANCE 2022-017 Oath. Means any form of attestation by which a person si'-nifies the person is bound in conscience to perform and act faithfully and truthfully; includes affirmation. Precinct. Means the territory within which the resident voters may cast ballots at one polling place. Precinct rezister. Means a list of persons elizible to vote in each precinct for each election pursuant to the official state re-istration list described in AS 15.07.125. Proposition. ineludes question. Means an initiative, referendum, recall, or other question submitted to the public at an election. Publication. Means advertising in a newspaper of general circulation or posting in public places. Qualified voter. Is any person who is qualified to vote in city elections under Section 4.01.055. (1) is qualified to vote iH state eleetioHs tmder- AS ; (2) Has been a resident of the eity for- 30 days immediately pr-eeeding the eleetion; (3) is registered to vote iH state eleetioHs at a r-esideHee addr-ess withiH the eity at least Questioned voter. Means any person whose name does not appear on the rezister in the Precinct where the voter attempts to vote, a voter who has received an absentee ballot and does not turn it in when votin,- at his/her precinct on election day, a voter who does not bear identification or is not personally known to an election official thou'-h his/her name appears on the precinct re-ister, or a voter who is questioned for -ood cause at the polls in writing. Re-istration or Re-istererl Refers to the form of re-istration required by Alaska Statute 15.07. For city elections, a person is re'-istered if re'-istered to vote in state elections in the Precinct in which that person seeks to vote 30 days prior to the city election. Re,-ular ballot. Means a ballot voted at the polls which is not a questioned, special needs, or absentee ballot. Regular election. Means a general election held pursuant to § 10.1 of the charter to fill city offices . Special election. Means any election held at a time other than when a regular election is held. Swear. Includes affirm. Voter. Means any person who presents himself for the purpose of registering to vote, voting, either in person or by absentee ballot. 4.01.015. Incorporation of state e1ee o ,4*tu4e state and federal laws. > > r-elfifing to the 43 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 All provisions o f the United States Constitution, the Alaska State Constitution, and the laws enacted pursuant to these constitutions-overnin,- city elections are incorporated in this chapter as if fully set out in this chapter. 4.01.020. Sever -ability. Shoo this its to of eleetion eode, or- appliention any per -son or- s eir-eumstaHees, > other- per- imstaHrees, shall Hot be aMeted. 4.01.025. Nonpartisan requirement. All city elections are nonpartisan. 4.01.026 Sale of liquor on election day. The provisions ofAlaska Statutes 04.16.070 that prohibit the sale, barter,-ivin,-, consumption or disposal of alcoholic beverazes within licensed premises on a state or municipal election day until the polls have closed do not apply within the city. 4.01.030. Date of a-x-mtal re,-ular election. The regular city election shall be held annually on the first Tuesday in October (see also Charter § 10.1). 4.01.035. Special elections. The council by resolution may call a special election at any time upon at least 30 days' notice. 4.01.036 Time of election. A. On the day of any election, the polls in each votin,- precinct shall be open for votin,- at 7.00 a.m. and shall close at 8:00 p.m. 4.01.03 7 Notice of voter re-istration. The city clerk shall post on the city's website and publish at least twice in one or more newspapers of,-eneral circulation in the city a notice of voter re'-istration. The postinz and first publication shall occur not less than 60 calendar days before the re'-ular election. The notice shall include the qualifications required of voters, the deadline for re-isterinz to vote in the election, and places where voters may re,-ister. 4.01.038 Notice of vacancy. Note:Relocated from 4.01.065(a) At least three days before nominations are open for each regular election, the clerk shall publish in one or more newspapers of general circulation in the city a notice of offices to be filled at the election and the manner of making nominations. 44 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.01.040. Notice of elections. Each notice of election shall include: (1) The type of election, whether regular or special; (2) The date of the election; (3) The hours the polls will be open; (4) The offices to which candidates are to be elected; (5) The subjects of propositions to be voted upon; (6) Voter qualifications and instructions for registration; (7) Instructions for application for absentee voting; and (8) The location of precinct polling places. 4.01.045. Publication of notice of elections. The clerk shall publish a notice of each regular and special election at least twice in one or more newspapers of general circulation in the city, the first such publication to be accomplished at least twenty (20) days prior to a regular election, and at least thirty (30) days prior to a special election. The notice shall also be posted on the city's website and at to in four public places within the city. 4.01.046 Notice of Bonded Indebtedness. Atty note: this section is optional — council may wisisii to include this or not) The city clerk shall post on the city's website and publish at least once a week for three consecutive weeks a notice of bonded indebtedness before a zeneral oblization bond election. The first notice shall be published at least 20 days before the date of the election. The notice must include: 1. The current total general oblization bonded indebtedness, includinz authorized but unsold bonds of the city; and 2. The cost of debt service on the current indebtedness; and 3. The total assessed value of property in the city. 4.01.050. Expenses. (a) The city shall pay all necessary expenses relating to the conduct of each city election, including those of securing polling places, and shall provide ballot boxes, ballots, voting booths or screens, national flags, and other supplies and wages to election officials unless otherwise provided by this code. (b) The city shall pay each election board member an hourly rate for time spent at his on election duties, including the receiving of instructions and posting of notices. The clerk shall set the hourly compensation to be paid for time spent by election officials at a rate comparable to that paid by the state for state elections. The clerk shall retain a record for auditing and payment of election expenses, including the cost of giving notice, renting polling places, paying election officials, securing ballot boxes, booths and other election necessities. M CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.01.055. Qualification of voters. (a) i.. ^ .-lone^ with AS 1 5.05.0 0 and AS 29.26.040, it Aperson is qualified to vote in city elections who: (1) Is qualified to vote in state elections under AS 15.05.010; (2) Has been a resident of the city for 30 days immediately preceding the election; (3) Is registered to vote in state elections at a residence address within the city at least 30 days before the municipal election at which the person seeks to vote; and (4) Is not disqualified under Article V of the state constitution. (b) State voter registration is prima facie evidence of a voter's qualification, but every election official shall question, and every watcher and other person qualified to vote in the precinct may challenge a person attempting to vote if he believes the person is not qualified to vote. If the voter's polling place is in question, the voter shall be allowed to vote a questioned ballot. A person who frivolously, maliciously or in bad faith challenges a voter or questions his ballot is guilty of a misdemeanor. 4.01.056 Rules for determininz residence of voter. A voter's residence shall be determined under the rules in AS 15.05.020. 4.01.060. Candidate qualification. To be eligible to file a declaration of candidacy for election to a city office, a person shall be an elector of the city and shall have been a resident of the city or of the territory annexed to the city, or shall have had a combination of residence in the city and in the annexed territory for a period of not less than one year immediately preceding the date of filing such a declaration. A_ candidate shall provide proof of qualifications for office as required by the city clerk. 4.01.065. Declaration of candidacy. (a) At least three days before nominations are open for eaeh regular- eleetion, the elerk shall (b) Filing for elective offices of mayor or council shall be made by filing a declaration of candidacy with the city clerk from August 1, 8:00 a.m. through August 15, 5:00 p.m. Should August 15 be a Saturday or Sunday, then candidates shall have until noon on the first Monday following to file their declarations. (c) Candidates for elective city office and declared write-in candidates shall file a ^^-moo interest s+^ isclosure Statement with the city clerk in at the time of filing a declaration of candidacy. Eaeh eandid—ate §1110 -shall file the name and address of the eampaign date of filing for- . The name of the candidate shall be placed on the ballot by the city clerk only after the candidate has complied with these requirements. Atty note: requiring all candidates, new and incumbent, to file the city form levels the playing field for all. e11 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (d) Deelar-atioH of eaHdidaey forms shall be provided by the eler-k alld shall iHelfid to whieh he is HomiHated alld his -A,il!iHgHess to do so. (d) Campai,-n reporting. All candidates for elective city office shall comply with the Alaska Public Offices Commission campai,-n reportin,- requirements in Alaska Statutes 15.13. (e) A person shall not be a candidate for more than one elected city office at a time. 4.01.066 Declaration of candidacy procedure. A. Packets containin,- declarations of candidacy shall be available from the clerk no later than the day the filin,- period opens. The packets shall remain available throe, -hoot the filin,- period A. A candidate for council or mayor shall file a declaration of candidacy under oath on a form Provided by the city clerk, accompanied by the public financial disclosure statement. The declaration of candidacy form must be submitted as an on-inal and shall not be submitted by facsimile or electronically. B. A declaration of candidacy shall include: 1. The full name of the candidate and the manner in which he/she wishes his/her name to appear on the ballot; and 2. The full residence and mailin,- address of the candidate; and 3. The day and evenin,- telephone numbers and other contact information of the candidate; and 3. The office for which the candidate declares and the date of the election at which the candidate seeks election; and 4. A statement that the candidate is qualified for the office as provided by law and will serve if elected; and 5. A statement that the candidate is qualified for the office as provided by law; 5. The date and notarized si,-nature of the candidate; and 6. Certification that the information contained in the declaration of candidacy is true and accurate; and 7. Any other information that the clerk reasonably requires to determine whether the candidate is qualified for the office as provided by law. C. Within four days after the filin,- of a declaration of candidacy, the clerk shall notify the candidate named in the declaration of candidacy whether or not it is in proper form. If not, the clerk shall immediately return it to the candidate with a statement certifying wherein the declaration of candidacy is deficient. A new declaration of candidacy for the same candidate may be fled within the time for filin,- declarations of candidacy. 4.01.067 Determination of elizibility of candidate. A. The clerk shall determine whether each candidate for municipal office is qualified as Provided by Section 4.01.060. At any time before the election the clerk may disqualify anv candidate whom the clerk finds is not qualified 47 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 B. Any person rezistered to vote in the city may question the eligibility of a candidate who has fled a declaration of candidacy by filin'- a complaint in writin'- with the clerk no later than Au,-ust 22 at 5: 00 p.m. C. The complaint must be in writin,- and include the name, mailin,- address, contact phone number, si,-nature of the person making the complaint, and a statement describin,- the -rounds on which the candidate's elikibility is bein,- questioned D. The clerk will review only the -rounds identified in the complaint related to candidate qualifications. E. Upon receipt of a complaint, or if the clerk questions the elizibility of the candidate, the clerk will send notification in writin,- to the candidate. F. The clerk shall review any evidence relevant to whether the candidate meets the requirements of Section 4.01.060, includin'-, but not limited to, the candidate's residency, voter rezistration, declaration of candidacy, and any other document of public record. Based on the review of the documents, the clerk will determine whether a preponderance of evidence supports or does not support the elizibility of the candidate. G. If the clerk determines the preponderance of evidence supports the elizibility of the candidate, the clerk will issue a final determination supporting the candidate's eli,-ibility. IL If the clerk determines the preponderance of evidence does not support the candidate's elizibility, notice to the candidate will identify any additional information or evidence that must be provided by the candidate. The clerk must receive the requested information no later than three calendar days from the date of notice. The clerk will consider any additional information provided and issue a final determination as to the candidate's elizibility no later than three calendar days from receipt of the additional information. L If the information requested by the clerk in subsection (H) of this section is not received by the specified deadline, the clerk will issue a final determination re,-ardin,- the candidate's elizibility based on the information initially reviewed. J. The clerk will send notice of final determination in writin'- to the person makin'- the complaint, if applicable, and to the candidate. The determination of the clerk is subiect to iudicial pursuant to the rules of procedure zoverninz appeals to the Superior Court. 4.01.068 Write-in candidates. A. Votes for a write-in candidate for elective city office will not be counted unless the candidate has filed a Letter of Intent with the clerk statin,-: 1. The full name of the candidate; and 2. The full residence and mailing address of the candidate; and 3. The day and evenin,- telephone number of the candidate; and 4. The office and seat, if applicable, to which the candidate seeks election; and S. The name of the candidate as the candidate wishes it to be written in on the ballot by the voter; and 6. The date of the election at which the candidate seeks election; and 7. A certification by the candidate that the candidate: a. Is a qualified voter; and 48 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 b. Is a resident of the city; and C. Oualifies for the office to which the candidate seeks election at the time the letter of intent is submitted to the clerk, and d. Shall serve if elected, and e. Is not a candidate for any other office to be voted on at the election; 8. A statement with full si,-nature of the candidate that the information in the Letter of Intent is true and accurate. B. A Letter of Intent must be filed with the city clerk not earlier than the first business day followinz the last day of the filinz period, and not later than 5: 00 p.m. on the Friday before the Tuesday election. At the time of Min,- a Letter oflntent, write in candidates must submit a City of Seward Public Official Financial Disclosure Statement. C. Write in candidates must also file electronically with the Alaska Public Offices Commission (APOC) in accordance with Alaska Statute 15.13. The city clerk must verify with APOC that the candidate has successfully completed this Min,- by 5: 00 p.m. on the day before the Tuesday election. Becomin- a declared write in candidate does not mean the candidate's name will appear on the ballot. 4.01.070. Corrections, amendments and withdrawal of declaration of candidacy petitions. (a) Any candidate may withdraw his nomination at any time during the period for filing a declaration of candidacy by appropriate written notice to the clerk. However, after the filing has closed, no declaration may be corrected, amended or withdrawn. (b) A declaration of candidacy presented shall not be changed as to term of office. If a candidate desires to file for a different seat, he shall request a new form from the clerk. 4.01.071 Prohibitions. A. No elected official of the city may hold any other compensated city office or city employment or elected position in the local, borough, state or federal government while in office. Chapter 4.05. Procedures for Conduct of Elections 4.05.010. Gler-1£ City clerk to administer city elections. The city clerk, in accordance with the provisions of this title, shall administer all city elections. 4.05.015. Election officials. A. City Election Board. The city election boards shall be the election boards selected and appointed by the Kenai Peninsula Borough assembly, and each member shall be a qualified voter, unless no qualified voter is willinz to serve, and a resident within the precinct for which he is appointed. In the case of an election for which an election board has not been appointed by the borough, the city council shall appoint at least three judges in each precinct to constitute the 49 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 election board; one judge shall be designated as chairman and shall be primarily responsible for administering the election in that precinct. The city clerk is the election supervisor and may appoint up to three election clerks at any polling place where they are needed to conduct an orderly election and to relieve the election judges of undue hardship. All election judges and clerks, before entering upon their duties, must subscribe to the oath required of all public officers by the constitution of the State of Alaska in the manner prescribed by the clerk. If any appointed election official is not able or refuses to serve on election day, the clerk may appoint a replacement for that official. B. There shall be no inquiry into an election official's political party as a prerequisite to service. Unless excused by the city clerk, all election officials shall attend traininz sessions offered by the city clerk or borou,-h clerk. C. Candidates and candidate family members shall not serve as election officials. If the city clerk determines that a person is disqualified under this subsection, the clerk shall notify the person of the disqualification and replace the person by appointinz another who is elizible to serve. 4.05.020. Ballot propositions and questions. . (a) All ballot propositions shall be stated in a concise and clear language to avoid verbosity and with the object of informing and advising the voter of the issue in a clear and forthright manner. All ballot propositions shall be stated in the affirmative and not the negative so that a "yes" vote will always mean that the voter approves of the affirmative of a position and not the negative; and a "no" vote disapproves the affirmative statement of an issue. Ballot propositions shall not be used to obtain a negative result by the casting of a "yes" vote. Simple sentences and words shall be used in preference to complex or compound sentences and words, with the object of making ballot propositions understandable to the average reader. (b) The city council may direct the clerk to prepare a concise informational summary for the purpose of explaining complicated ballot propositions. (c) A non -code ordinance is required to place a proposition on the ballot for the voters and must be enacted at least 53 days or more before a re,-ular election, and at least 60 days or more before a special election. (d) The city may prepare and distribute materials to advocate a yes or no vote on a proposition or question provided the city council enacts a non -code ordinance to appropriate funds to influence the outcome of an election in accordance with AS 15.13.145 and the expenditures are reported to the Alaska Public Offices Commission. 4.05.025. Ballots —form. (a) Ballots shall be prepared in the manner prescribed for state elections, insofar as such requirements are applicable to nonpartisan elections. The ballots shall be numbered in series, the number being placed in an area set off by perforations for ease of removal and on a portion of the ballot that can be seen when the manner in which the ballot is marked is concealed from view. (b) All candidates for the same office shall be shown on one ballot. The title of each office to be filled shall be followed by the printed names of all candidates for that office and provision 50 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 shall be made for write-ins equal in number to the positions to be filled. The names of candidates shall be printed as they appear upon the petitions except that any honorary or assumed title or prefix shall be omitted, but may include in the candidate's name, nickname or familiar form of a proper name of the candidate. The words "Vote for not more than " with the appropriate number replacing the blank, shall be placed before the lists of candidates for each office. Names of candidates shall appear on the ballot in the same order in each section on each ballot used in that election. However, the order of placement of the names of the candidates on the ballot for each office shall be randomly determined by the clerk. (c) Following the offices and candidates there shall be placed on the ballot, or on separate ballots as the clerk may determine, all propositions or questions to be voted on. The words "YES" and "NO" shall be placed below the statement of each proposition or question. The clerk shall determine the number of ballots to be used to present all offices, propositions and questions to the qualified voter. (d) Each ballot shall bear the words "Official Ballot" and the date of the election. (e) Prior to the election, the city clerk shall cause sample ballots to be posted in public places in the city. The sample ballot shall be printed or typewritten on colored paper and shall bear the words "Sample Ballot." for- one or- more questions or- offiees on the ballot-. board, three The hall eneh eonsisting of members. eleetion appoint a ehair-mai+ * * the to the their- boards. A shall administer- oath r-e - mber-s of r-espeetive vaenney on for- the needed eomputer- serwiees. 61 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.05.050. Ballots —distribution. (a) The clerk shall have the ballots in his possession at least 15 days before each regular election and ten days before each special election. At that time, the ballots may be inspected by any candidate whose name is on the ballot, or by his authorized agent, and any discovered mistake shall be corrected immediately. Sufficient ballots for the registered voters of each precinct shall be delivered to the election board for that precinct. (b) The ballots shall be delivered in a separate sealed package, with the number of ballots enclosed clearly marked on the outside of the package. A receipt shall be taken from the election board member to whom each package is delivered in person or by mail. The receipt shall be preserved for one year. (c). No ballots shall be taken from the precinct before the polls close at 8:00 p.m. on Election Day, unless the clerk, for zood cause, directs that the ballots be removed. A record shall be kept by the election officials of the ballots removed from a precinct. 4.05.051 Ballot shortaze. A. Under no circumstance shall a precinct close due to ballot shortaze. The election board chairperson for the precinct shall monitor the ballot supply at the precinct throuehout election day and apprise the city clerk of any proiected shortaze in the number of available ballots. B. Upon bein,- informed by an election official that there is a proiected shorta'-e of ballots at a precinct, the city clerk shall promptly supply the precinct with additional printed ballots. If sufficient additional printed ballots are not available, the clerk shall supply the precinct with copies of the orizinal ballot marked "Alternate Ballot" and those ballots shall be hand tabulated by the canvass board or a countinz team. 1. Voters whose names appear on the precinct re-ister shall si,-n the precinct rezister and be -iven an alternate ballot. The election official shall mark the precinct rezister in a manner desi,-nated by the clerk to show that the voter received an alternate ballot. The voter shall vote the alternate ballot and shall place the ballot in the ballot box provided by the clerk. 2. If a voter is not on the precinct rezister or the voter's qualification to vote is questioned, the voter shall vote a questioned alternate ballot. The election official shall mark the questioned voter rezister in a manner desi,-nated by the clerk, to show the voter received an alternate ballot. The voter shall be -iven an alternate ballot and shall vote the ballot. 3. A personal representative requestinz a special needs ballot shall be -iven an alternate ballot and shall complete the process for special needs votinz with the voter. C. The election board shall account for all alternate ballots by completinz a ballot report in the manner prescribed by the clerk, containinz the total number of alternate ballots voted, total number of unused alternate ballots, alternate spoiled ballots, alternate questioned, and alternate special needs ballots. 6% CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.05.052 Reporting votinz information to the state. Within 60 days after each election held in the city, the clerk shall send to the State of Alaska Division of Elections the official precinct rezister, questioned voter rezister, absentee in person voter rezister and special needs votinz rezister containinz the names, residence address, and the voter identification of all persons who voted in that election. 4.05.055. Precincts and polling places. The pr-eeinets established by the lieuteftant gover-fier- and set for-th iH the Alaska Admiiaistrative Code shall be the preeinets for all eity . The clerk shall secure a polling place for each precinct. 4.05.060. Election supplies and equipment. (a) Before the opening of the polls, the clerk shall furnish to the election board of each precinct the state voter registration list for that precinct and shall equip and supply each polling place with sufficient materials for that precinct's election, including those materials required by this chapter. (b) The clerk shall prepare instructions explaining to voters how to obtain ballots, how to mark them, how to obtain information from election officials and how to obtain new ballots to replace those destroyed or spoiled. These instructions shall be printed in large, clear type and shall be distributed to the election boards to be prominently displayed in each polling place. The clerk shall provide booths at each polling place with appropriate supplies and conveniences to enable each voter to mark his ballot screened from observation. Ballot boxes shall be placed outside the voting booths in plain view of the election officials, voters and other persons at the polling place. (c) The clerk may arrange with the borou,-h clerk or the State of Alaska for the use of votinz equipment and supplies. 4.05.065. Opening and closing of polling place. (a) On the day of the election, each election board shall open the polls for voting at 7:00 a.m., shall close the polls for voting at 8:00 p.m., and shall keep the polls continuously open during the time between those hours. The election board shall report to the polling place by 6:30 a.m. so that voting will start promptly at 7:00 a.m. The chairperson of the election board shall rotate times at which election judges, board members, and clerks may be relieved for breaks or meals; provided, however, that at all times at least two judges from the election board are present at the polling place. (b) Before issuing any ballots, the election board must, in the presence of any persons assembled at the polling place, open and exhibit the ballot box to be used at the polling place. The ballot box then shall be closed and shall not be opened again or removed from the polling place until the polls have closed. (c) Fifteen minutes before, and at the time of closing the polls, the election board shall announce both the designated closing time and the actual time at which the announcement is made. 53 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 Failure to make the announcement at 15 minutes before closing time shall not in any way invalidate the election or extend the time for closing the polls. After closing, no person will be allowed to enter the polling place for the purpose of voting. However, every qualified voter present and in line at the time prescribed for closing the polls may vote. (d) In exceptional or unusual circumstances, the election board may, at its discretion, hold the polls open past the 8:00 p.m. closing time. (e) When the polls are closed and the last vote has been cast, the election board shall account for all ballots by completinz a ballot statement containinz, in a manner prescribed by the clerk, the number of official ballots supplied. (fl The election board shall count the number of questioned ballots and shall compare that number to the number of questioned voters in the rezister. Discrepancies shall be noted on the ballot statement. 4.05.066 Prohibitions durinz election. A. Durinz the hours that the polls are open, no election official may discuss any political party, candidate or issue while on duty. B. Durinz the hours the polls are open, no person who is in the pollinz place or within 200 feet of any entrance to the pollin,- place maV attempt to persuade a person to vote for or against a candidate, proposition or question. Nor may any person conduct other political activities that may pertain to any future election or potential ballot proposition. For the Purposes of this section, the entrance to a pollinz place is the entrance to the building containinz the pollinz place. The election board shall post warninz notices in the form and manner prescribed by the clerk. C. No voter may exhibit a ballot to an election official or any other person so as to enable anv person to ascertain how the voter marked the ballot. D. While the polls are open no election official may open any ballot received from a voter, mark a ballot by foldinz or otherwise so as to be able to recomnize it, or otherwise attempt to learn how a voter marked a ballot, or allow the same to be done by another person. E. No person may leave the pollinz place with the official ballot, except in accordance with 4.10.025. 4.05.067 Poll watchers. A. Each candidate, or or-anized group that sponsors or opposes an issue, may desi,-pate one person at a time to be a poll watcher in each precinct. B. A person wishinz to serve as a poll watcher shall request authorization from the clerk. The authorization must include: 1. The name of the person to act as a poll watcher; 2. The name of the candidate, zroup, or organization the poll watcher is representinz; 3. The date of the election; and 4. The precinct the poll watcher wishes to observe. C. The poll watcher must present authorization as defined in subsection A of this section to the election official upon request. The poll watcher will be provided an area to view all actions 54 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 of the election board. Without the proper authorization, the election official is empowered to ask a poll watcher to leave the pollinz place. D. Persons observinz may: 1. Observe the conduct of the election; and 2. Check the pollinz booths after each voter to make sure campaizn materials have not been left in the booth. E. Persons observinz may not. 1. Have any duties in the conduct of the election; 2. Be allowed to touch any of the election materials; or 3. Interfere or disturb the orderly conduct of the election. 4.05.070. Voting procedure at the polls. The city clerk shall order from the State ofAlaska Division ofElections an official voter register showinz all persons rezistered to vote in state elections at a residence address within the city at least 30 days before the date of the election: (a) The election judges shall keep an original register in which each voter before receiving his ballot shall sign his name and give both his residence and mailing address. A record shall be kept in the registration book in space provided of the name of persons who offer to vote but who actually do not vote, and a brief statement of explanation. The signing of the register constitutes a declaration by the voter that he is qualified to vote. If any election official present believes the voter is not qualified, he shall immediately question the voter according to the procedure outlined in § 4.05.110.(b). If a voter's polling place is in question, a voter shall be allowed to vote, and any election official shall consider the ballot a questioned ballot. (b) When the voter is qualified to vote, the election judge shall give him an official ballot. (c) Each voter shall retire alone to a booth or private area to mark his ballot. If a voter is blind or otherwise physically unable to mark his ballot alone, he may request assistance and it may be permitted pursuant to AS 15.15.240. , the voter- shall returia it to the eleetion judge, having eoneealed the manner in whieh it is mar -lied. The eleetion offieial shall remove the number-ed tab or- tabs and deposit the ballot in the ballot box. Immediately after the voter has marked the ballot, either the voter shall conceal the manner in which it is marked and deposit the ballot in the ballot box in the presence of an election official, or if the voter so requests the election official shall deposit the ballot in the ballot box in the presence of the voter. (d) If a voter improperly marks or otherwise damages a ballot, he shall return it to the election officials, concealing the manner in which it is marked from view, and shall request a new ballot. The election officials shall destroy the damaged ballot after having recorded its number and shall issue a new ballot to the voter. A voter may request replacement of a damaged ballot no more than three times. 6si. CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.05.071 Voter identification. A. Before beinz allowed to vote, each voter shall exhibit to an election official one form of identification, includinz but not limited to an official voter re'-istration card, driver's license, passport, huntinz or fishinz license; or An orizinal or a copy of a current utility bill, bank statement, paycheck, government check, or other government document. An item exhibited under this Para,-raph must show the name and current address of the voter. B. An election official may waive the identification requirement if the election official knows the identity and physical residence of the voter. C. A voter who cannot exhibit a satisfactory form of identification shall be allowed to vote a question ballot. 4.05.072 Assistance to voters. Non -English speakinz voters, and voters who are blind, physically impaired, or otherwise incapable of markinz a ballot, may brim a person, or if necessary two persons, of their choice with them to the poll, or before an election official, to assist the voters in castin,- their ballots. No person assistinz the voter may be a candidate for office in that election, an immediate family member of a candidate for office in that election, the voter's employer, an a,-ent of the voter's employer, or an officer or a,-ent of the voter's union. If an election official is requested, the election official shall assist the voter. If a person other than an election official is to provide assistance, the person must take an oath before an election official not to divulze how the voter cast the ballot. 4.05.075. Spoiled ballots. The election supervisor shall specify uniform procedures for replacement, registration and disposition of spoiled ballots. These unifor-m pr-oeedur-es shall be provided in writing to judges.eleetion If a voter mutilates, improperly marks, spoils or otherwise damagges the voter's ballot, the voter may request an election official provide another ballot upon the voter returninz the damazed ballot to the election official. Without examininz the spoiled ballot, the election official shall tear the ballot in half and place half in an envelope provided by the clerk for a Portion of each spoiled ballot and discard the remainin,- half. recording the spoiled ballot as Provided by the clerk. 4.05.080. Unused ballots. The numbers of all ballots not issued shall be recorded and then all such ballots shall be disposed of as instructed by the clerk before the ballot box is opened. The record of ballots not issued and ballots damaged and replaced shall be recorded and preserved for 60 days unless the election is contested. 67. CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.05.085. Commencement of ballot count. (a) For counting paper ballots , when the polls are closed and the last vote has been cast, the election board and clerks or counters shall immediately proceed to open the ballot box, separate the questioned ballot envelopes and other ballots and then proceed to count the votes cast. In all cases the election board shall cause the count to be continued without adjournment until the count is complete. The clerk may authorize the appointment of counters to assist in the counting of ballots. (b) , In optical scan or other computer -read or electronic ballot precincts, when the polls have closed and the last vote has been cast, the election board shall immediately proceed to transmit election results following the written instructions provided to each precinct. Once the election results have been transmitted, the election board shall open the ballot box and separate the questioned ballots from the other ballots and place all unprocessible ballots in an envelope provided by the clerk. Ballots with write-in votes shall be segregated, rubber banded, and placed in the back of the special ballot container. All voted ballots shall be placed in the tamper proof box and sealed and delivered b-y to the city clerk to the data -. The clerk shall provide for reasonable security for the voted ballots up to and including the time they are counted. The election board shall then proceed with the ballot accountability and poll closinz procedures. The ballot accountability report containinz: (1) the number of official ballots received, (2) the number of official ballots voted, (3) the number of official ballots spoiled, and, (4) the number of official ballots unused and returned for destruction to the clerk. c. The election board shall compare the number of re-ular ballots cast to the precinct rezister and the number of questioned ballots cast to the questioned voter rezister. Discrepancies shall be noted and included in the ballot accountability report. d. All votinz supplies, materials, and completed forms shall be returned to the clerk. 4.05.090. Report, oath and vacancies of counters. Counters shall report to the election board at the polls at the time designated by the election supervisor or the chairman of the election board to assume their duties to assist the election board in counting the votes. Before undertaking the duties of office, each counter shall subscribe to an oath to honestly, faithfully, impartially and promptly carry out the duties of his position. An election judge may administer the oath. If an appointed counter fails to appear and subscribe to the oath at the time designated by the election supervisor, the election board shall appoint any qualified voter to fill the vacancy. 4.05.095. General procedure for ballot count. (a) The election supervisor may issue rules prescribing the manner in which the precinct ballot count is accomplished so as to assure accuracy in the count and to expedite the process. The election board shall account for all ballots by completing a ballot statement containing (1) the number of official ballots received; (2) the number of official ballots voted; (3) the number of official ballots spoiled; (4) the number of official ballots unused and destroyed. The board 57 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 shall count the number of questioned voters in the register. Discrepancies shall be noted and the numbers included in the certificate prescribed by AS 15.15.370. When hand counting ballots, the election board shall count the ballots in a manner that allows watchers to see the ballots when opened and read. No person handling the ballot after it has been taken from the ballot box and before it is placed in the envelope for safe -keeping may have a marking device in hand or remove a ballot from the immediate vicinity of the polls. (b) Ballots may not be counted before 8:00 p.m., local time, on the day of the election. (c) The public may attend and observe any ballot counting 4.05.100. Rules for counting hand -marked and punehe ballots. (a) The election board shall count hand -marked and puneh ballots according to the following rules: (1) The voter may mark his ballot only by the use of cross marks, "X" marks, diagonal, horizontal or vertical marks, solid marks, stars, circles, asterisks, checks or plus signs that are clearly spaced in the square opposite the name of the candidate the voter desires to designate. (2) A failure to properly mark a ballot as to one or more candidates does not itself invalidate the entire ballot. (3) If a voter marks fewer names than there are persons to be elected to the office, a vote shall be counted for each candidate properly marked. (4) If a voter marks more names than there are persons to be elected to the office, the votes for candidates for the office shall not be counted. (5) The mark specified in (1) of this subsection shall be counted only if it is substantially inside the square provided, or touching the square so as to indicate clearly that the voter intended the particular square marked. (6) Improper marks on the ballot shall not be counted and shall not invalidate marks for candidates properly made. (7) An erasure or correction invalidates only that section of the ballot in which it appears. (8) Write-in votes are not invalidated by writing in the name of a candidate whose name is printed on the ballot unless the election board determines, on the basis of other evidence, that the ballot was so marked for the purpose of identifying the ballot. (9) In order to vote for a write-in candidate, the voter must write in the candidate's name in the space provided and, in addition, mark the square opposite the candidate's name in accordance with subsection (1) of this section. Stickers may not be used on puneheard ballots. Use of stickers on punehear-d ballots can cause that portion of the ballot to be invalidated. (b) The rules set out in this section are mandatory and there shall be no exceptions to them. A ballot may not be counted unless marked in compliance with these rules. (c) The rules set out in this section apply to hand -marked ptinehear-d ballots if punehear-d machines are not available in a precinct. (d) Write-in votes shall only be tabulated by person if 1) the total number of write-in votes for an office exceeds the smallest number of votes cast for a candidate for that office whose 58 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 name is printed on the ballot, and 2) the write-in candidate properly filed a declaration of candidacy with the city clerk prior to the election. 4.05.105. Tally of votes. (a) Each election board shall tally the votes cast in the manner herein prescribed. When the tally of votes is completed, a certificate of returns shall be prepared and signed by three election judges. After completion of the certificate of returns, the counted ballots shall be sealed in an envelope provided by the clerk and shall be delivered to the clerk to be preserved unopened, unless the city council or the court orders a recount, for one year. (b) The clerk shall issue instructions and shall provide forms and supplies for the tally of votes cast so as to assure accuracy and to expedite the process. (c) As soon as all the votes are read and counted, a tally certificate shall be drawn upon each of the tally sheets or attached thereto stating the number of votes each person has received and designating the office for which he received the votes. The certificates shall be signed by the election board members. (d) If the results of the above tally certificate of number of votes received shows two or more candidates tied in having the highest number of votes for the same office for which there is to be elected only one candidate, the election board shall immediately proceed with a recount of the votes for that office. The recount tallies shall be prepared and certified as provided for the first count. (e) The certificate of returns and tally certificates, with the registration list, oath of judges and oaths of voters and other papers, shall be sealed in an envelope by the judges and endorsed "Election Returns," and shall be delivered to the city clerk. 4.05.106 Countinz —Automated ballot tabulation. The city clerk shall desi,-pate the ballot tabulation system to be used in the countinz of the ballots or use the same system desi,-nated by the borou,-h clerk. The clerk may nezotiate and contract with the state, another municipality or a private company for the ballot tabulation services or use the contractor used by the borou,-h clerk. 4.05.110. Questioned ballots. (a) If the polling place of a voter is in question, the voter shall vote a questioned ballot after complying with subsection (c) of this section. (b) Every election official and election judge shall question, and every watcher and any other person qualified to vote in the precinct may question, a person attempting to vote if the questioner has good reason to suspect that the questioned person is not qualified to vote in the election. All questions regarding a person's qualifications to vote shall be made in writing, setting out the reason that the person has been questioned. (c) The questioned person, before voting, shall subscribe to an oath or affirmation on a form provided by the election official attesting to the fact that in each particular the person meets all the qualifications of a voter, is not disqualified, and has not voted at the same election. If the question is to residence within the precinct or voting area, the person shall also state the 59 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 place from which that person came immediately before living in the precinct where offering to vote and the length of time of residence in the former place. After the questioned person has executed the oath or affirmation, the person may vote. If the questioned person refuses to execute the oath or affirmation, the person shall not vote. (d) A voter who casts a questioned ballot shall vote his ballot in the same manner as prescribed for other voters. After the election official or judge removes the numbered stub from the ballot, the voter shall insert the ballot into a small envelope and put the small envelope into a larger envelope on which the statement he previously signed is located. These larger envelopes shall be sealed and deposited in the ballot box. When the ballot box is opened, these envelopes shall be segregated, counted, compared to the voting list, and delivered to the clerk. The election canvassing board shall review and judge the applicability of questioned ballots in accordance with § 4.05.115 of this code. 4.05.115. Canvass of election returns. (a) Election canvass board. Before each election, the city clerk, subject to approval of the city council, shall appoint four or more qualified voters who shall constitute the election canvass board for that election. All members of the election canvass board, before entering upon their duties, must subscribe to the oath required of all public officers by the Constitution of the State of Alaska in the manner prescribed by the clerk. (b) Canvass of returns, generally. (1) No later than the Monday following each election, the election canvass board shall meet in public session and canvass all election returns. In full view of those present, the election canvass board shall judge the applicability of absentee and questioned ballots, shall open and tally those accepted and shall compile the total votes cast in the election. The canvass of the ballot vote counted by the precinct boards shall be accomplished by reviewing the tallies of the recorded vote to check for mathematical error by comparing totals with the precinct's certificate of results. All obvious errors found by the election canvass in the transfer of totals from the precinct tally sheets to the precinct certificate of results shall be corrected by the canvass board. A mistake which has been made in precinct returns that is not clearly an error in the transfer of the results from the tallies to the certificate of results empowers the canvassing board to recommend a recount of the results of the precinct or precincts for that portion of the returns in question. (2) Upon completion of the canvass, the canvassing board shall prepare a final certificate of the results of votes cast by absentee, questioned and challenged ballots and of votes cast by regular ballot and shall prepare a written report of the results to be submitted to the council. (c) Procedures for handling questioned and absentee ballots. (1) No questioned or absentee ballot shall be counted if the voter has failed to properly execute the certificate, if the witness or the officer or other person authorized by law to administer the oath fails to affix his signature, or if the voter fails to enclose his marked ballot inside the small envelope provided. 60 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (2) Any person present may question the name of an absentee voter when read from the voter's certificate on the back of the large envelope if he has good reason to suspect that the voter is not qualified to vote, is disqualified, or has voted at the same election. The person questioning the voter shall specify the basis of the question in writing. The canvassing board by majority vote may refuse to accept the question and count the ballot of a person properly questioned. If the ballot is refused, the clerk shall return a copy of the statement questioning the ballot to the voter. The clerk shall enclose all rejected ballots in a separate envelope with statements of the basis for the question. The envelope shall be labeled "rejected ballots" and shall be preserved with other voted ballots. If the ballot is not refused, the large envelope shall be opened, the smaller inner envelope shall be placed in a container and mixed with other absentee and questioned ballot envelopes. The mixed smaller envelopes shall be drawn from the container and opened, and the ballots shall be counted according to the rules for determining properly marked ballots. 4.05.120. Tie votes. If a tie vote exists, and only one of the candidates so tied may hold office under the laws establishing the office voted for, the city clerk shall notify the candidates who are tied and the tie shall be broken by a single coin toss in a meeting of the city council and under its direction. If no contest is initiated under the provisions of section 4.05.135 or if such contest be held and determined, the result of the election shall be publicly declared by the council and entered upon the minutes of such meeting. 4.05.125. Certification of the election. (a) Not later than one week following the canvass of the election, the city council shall meet in public session to certify the election or order a recount or investigation of the election. The certificate will consist of entering the results of the canvass upon the minutes of the meeting together with the total number of votes cast for each candidate and for or against each proposition or question. (b) Upon certification of a valid election, the city council shall direct the clerk to deliver to each person elected to office a certificate of election signed by the clerk and the mayor and authenticated by the seal of the city. 4.05.130. Election recounts. (a) A defeated candidate or ten qualified voters who believe there has been a mistake made by an election official or by the canvassing board in counting the votes in an election may file an application requesting a recount with the clerk no later than 5:00 p.m. on the Monday following the election. (b) The application shall specify in substance the basis of the belief that a mistake has been made, the particular election precinct or precincts for which the recount is to be held, the particular office, proposition or question for which the recount is to be held, and that the person making the application is a candidate or that ten persons making the application are qualified voters. 61 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 The application for a recount shall bear the notarized signature of the candidate or the ten qualified voters seeking the recount. (c) Upon receiving an application in substantially required form, the city council shall appoint a recount board of three or more qualified voters to, as soon as possible, conduct the recount of ballots of those precincts cited in the application for recount. The rule governing the counting of marked ballots by the election board shall be followed (see section 4.05.100 A.). Those requesting the recount, those whose election is recounted and the public shall be allowed to attend the recount proceeding. (d) Upon completion of the recount, the recount board shall certify the results of the recount to the city council. The council shall declare the final election results and direct the clerk to deliver to each person elected to office a certificate of election signed by the clerk and the mayor and authenticated by the seal of the city. (e) The applicant or applicants for the recount shall pay all costs and expenses incurred in a recount of an election demanded by the applicant or applicants if the recount fails to reverse any result of the election or if the difference between the winning and losing vote on the result requested for recount is more than two percent. Any person or group of persons demanding a recount of ballots as provided herein shall deposit with the city clerk a cash bond in the amount of $500.00 guaranteeing payment of the cost of recount as surety for such costs. If the final recount shows an error creating an erroneous result, the bond shall be refunded in full. (f) A candidate or any person who requested a recount who has reason to believe an error has been made in the recount involving a question, proposition, candidate or validity of any ballot may appeal to the superior court within ten days after the city council has declared the election results. If no such action is commenced within the ten-day period, the election and the election results shall be conclusive, final and valid in all respects. 4.05.135. Contest of election. (a) A defeated candidate or any ten qualified voters may contest the election of any person or the approval or rejection of any proposition upon one or more of the following grounds: (1) Malconduct, fraud, or corruption of an official sufficient to change the result of the election; (2) Disqualification of the person under provisions of law or ordinance; or (3) Existence of a corrupt election practice as defined by the laws of the state sufficient to change the results of the election. (b) The defeated candidate or one or more of the voters initiating a contest shall appear before the canvass board and there shall deliver a written notice of contest, or such written notice shall be filed with the clerk no later than 5:00 p.m. on the Monday following the election. The notice of contest shall specify the election being contested, shall state the grounds of the contest in detail and shall bear the notarized signature of the candidate or the qualified voters bringing the contest. (c) Upon receiving a valid notice of contest, the city council shall order such investigating action as it deems appropriate. If the contest involves voter eligibility, the clerk and the city attorney 62 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 shall be ordered to investigate the allegations and report their findings to the city council. If other illegal or irregular election practices are alleged to have occurred, the city council shall order an investigation. If the clerk and the manager are both named in the contest, the council shall appoint an investigating board to conduct the required investigation. Any person shall be allowed to attend all investigation proceedings. (d) After considering the reports of the investigating officials and any other evidence presented, the city council shall determine whether the grounds for contest were valid and whether any illegally cast votes could have affected the election results. If they could not, the city council may so declare and uphold their previous action in declaring the election validly held. If the contest involves other prohibited practices which are shown to have taken place, the city council shall exclude the votes of the precincts where such practices occurred from the total returns. If it is determined that such exclusion could not affect the election result, the city council shall declare the election validly held. (e) Unless the grounds for which the contest was brought are determined to be valid, the candidate or contestants shall be individually liable for the whole amount of the expenses incurred by the city in its investigation and deliberation of the election contest. Any person contesting an election as provided herein shall post a cash bond in the amount of $1,000.00 guaranteeing payment of the cost of contest as surety for such costs. If the contest is shown to be valid, this bond shall be refunded in full. (f) A defeated candidate or any ten qualified voters who contested an election may bring an action in the superior court within ten days after the city council has concluded that said election was validly held and the results entered upon the minutes. Such legal action shall be upon the grounds set forth in AS 15.20.540 for contesting state elections. The judge shall render a decision as required by AS 15.20.560 for state elections. If no such action is commenced within a ten day period, the election and the election results shall be conclusive, final and valid in all respects. 4.05.140. Preservation of election ballots, papers and materials. The clerk shall preserve all precinct certificate of returns, tally certificates and registers, all voted ballots and declarations of candidacy filed for one year after the election. These materials may be destroyed after their retention period has lapsed unless an application for a recount has been filed and not completed or unless their destruction is stayed by an order of the court. Canvass board certificates of election returns are to be preserved as permanent records. 4.05.145. Certain election practices prohibited. The provisions of AS 15.56 are adopted and those acts made unlawful in that chapter are hereby made unlawful acts within the scope of this title. The listing of prohibited practices elsewhere in this title shall be deemed supplementary to the state law and the actions hereafter made unlawful even though not specifically mentioned in state law. 63 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.05.150. Other ballot counting systems authorized. Nothing in this title prohibits the use of other ballot counting systems which have been approved for use in State of Alaska or Kenai Peninsula Borough elections. The election supervisor, subject to any further approval as may be required by law, may prescribe rules for the use of these systems or may adopt such rules, regulations and procedures as have been adopted by the state for use in state elections, or by the Kenai Peninsula Borough for use in borough elections. Chapter 4.10. Absentee Voting 4.10.010. Eligibility. Any qualified voter may vote an absentee ballot for the precinct in which he resides and is registered. -J, v. (2-)-- if he ivill be unable to be present at the polls beenuse of physien! disability o-r- eonfinement in an instittition. For- the this instittition por-poses of ehapter-, Means it hospital, pioneer ho eenter or rehabilitation eenter other than 4.10.011 Administration of absentee voting. The city clerk shall provide zeneral administrative supervision over the conduct of absentee voting. The city clerk shall make available instructions to absentee voters re,-arding the Procedure for absentee voting. 4.10.015. Preparation of ballots, envelopes and other materials. The clerk shall provide ballots for use as absentee ballots for all precincts, and shall provide a small envelope in which the voter shall initially place the marked ballot, and shall provide a larger envelope, with the prescribed voter's certificate on the back, in which the smaller envelope with the ballot enclosed shall be placed. The clerk shall provide the form of and prepare the voter's certificate which shall include an oath, for use when required, that the voter is a qualified voter in all respects, a blank for the voter's signature, a certification that the affiant properly executed the marking of the ballot and identified himself, blanks for the attesting official or witnesses, and a place for recording the date the envelope was sealed and witnessed. 4.10.020. Absentee voting in person. (a) A qualified voter may apply in person for an absentee ballot at the office of the city clerk during regular office hours from 15 calendar days before a regular or special election throu,-h the day before the election. (b) On receipt of any absentee ballot in person, the voter shall proceed to mark the ballot in secret, to place the ballot in the small envelope, to place the small envelope in the larger envelope in 64 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 the presence of the election official who shall sign as attesting official and date of his signature. The election official shall then accept the ballot. (c) The election official may not accept a marked ballot that has been exhibited by an absentee voter with intent to influence other voters. If the absentee voter improperly marks or otherwise damages a ballot, the voter may request, and the election official shall provide him with another ballot up to a maximum of three. Exhibited, improperly marked, or damaged ballots shall be destroyed. The numbers of all ballots destroyed shall be noted on the ballot statement. The clerk shall keep a record of the names and the signatures of voters who cast absentee ballots before him and the dates on which the ballots were cast. (d) Before the openinz of the polls on election day, or as soon as is practicable thereafter, the clerk shall -ive to the election board at each precinct a list of the voters who have voted an absentee in person ballot. A voter on the list may not vote a re,-ular ballot at a precinct on election day, but may vote a questioned ballot. 4.10.025. . Special needs voting. (a) A qualified voter who is physically disabled or eonfifted to aft institution as defifted in § 4.10.010(b) of this eode may be assisted by a personal representative in voting an absentee ballot as set out in this section. (b) Upon receipt of a written application by personal representative, the election official authorized to issue the absentee ballot shall provide the ballot and other absentee voting material to the personal representative. if the written applieation is signed by the applie and is aeeompanied by it letter from a fieensed physieian or a statement signed by two qualified voters stating that the applietint will be unable to go to the polling piftee (c) The personal representative shall deliver the absentee ballot to the voter as soon as practicable. Upon receipt of an absentee ballot through a personal representative, the voter shall proceed to mark the ballot in secret, to place the ballot in the small envelope, to place the small envelope in the larger envelope and to sign the voter's certificate on the back of the envelope in the presence of the personal representative who shall sign as attesting witness and date his signature. The voter shall then return the absentee ballot to his personal representative who shall deliver the ballot to the clerk. The absentee ballot must be returned to the clerk within three days from the date it is obtained not later than 8:00 p.m. on election day. An election ballot that is not returned to the clerk by 8:00 p.m. on election day may not be counted but the voter may vote in the election. (d) The clerk shall keep a record of the name and signature of each personal representative requesting an absentee ballot and the name of the person on whose behalf the ballot is requested. The clerk shall record the date and time the absentee ballot is provided and the time the ballot is returned to the clerk's office. (e) A candidate for office at that election, the voter's employer, agent of the employer or officer or agent of the voter's union may not act as a personal representative. 65 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (fl If a voter's disability precludes the voter from performing any of the requirements of subsection (0 of this section, the representative may perform those requirements, except makin- the votin- decision and si,-nin,- the certificate on the ballot envelope, on the voter's behalf 4.10.030. Absentee voting by mail. (a) A qualified voter may apply by mail to the city clerk for an absentee ballot by mail. The application must include the address to which the absentee ballot is to be returned, the applicant's full Alaska residence address and the applicant's signature. A voter may request that his name be placed on permanent absentee by mail status. A voter whose name has been placed on permanent absentee by mail status will be mailed a new absentee ballot application at the beginning of each calendar year. (b) An application for an absentee ballot by mail must be postmarked not earlier than the first day of the year in which the election is to be held nor later than seven days before the election for which the absentee ballot is sought. (c) Upon receipt of an application for absentee ballot by mail, the city clerk will send the absentee ballot and other absentee voting material to the applicant by first class mail. The materials will be sent as soon as they are ready for distribution. The return envelope sent with the materials will be addressed to the city clerk. (d) Upon receipt of an absentee ballot by mail, the voter, in the presence of a notary public, commissioned officer of the armed forces including the National Guard, district judge or magistrate, United States postal official, or other person qualified to administer oaths, may proceed to mark the ballot in secret, to place the ballot in the small envelope, to place the small envelope in the larger envelope in the presence of an official and will date his signature. If none of the officials listed in this subsection are reasonably accessible, an absentee voter may have the ballot witnessed by a person over the age of eighteen. (e) An absentee ballot must be marked and attested on or before the date of election. If the voter returns the ballot by mail, the voter must use first class mail service at least and mail the ballot not later than the date of the election to the city clerk. If the ballot is postmarked, it must be postmarked on or before election day. (f) To be counted in the election, an absentee ballot must be postmarked by midnight of election day and received by the city clerk before the date and hour of the canvass. Ballot envelopes received after that time will not be opened, but will be marked "invalid" with the date and hour of receipt noted thereon and will be preserved for one year with other ballots of the election. (g) The city clerk may require a voter casting an absentee ballot by mail to provide proof of identification or other information to aid in the establishment of his identity. (h) The city clerk will maintain a record of the name of each voter to whom an absentee ballot is sent by mail. The record must list the date on which the ballot was mailed to the voter, the date on which the ballot was received by the city clerk, and the date on which the ballot was executed and postmarked. 66 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 0) Before the openinz of the polls on election day, or as soon as is practicable thereafter, the clerk shall -ive to the election board in each precinct a list of voters who have voted an absentee by mail ballot. A voter on the list may not vote a re,-ular ballot at a precinct on election day, but may vote a questioned ballot. A voter who was issued but has not voted an absentee by mail ballot may not vote a re,-ular ballot at a precinct on election day unless the voter first surrenders the absentee by mail ballot to the election board. If the voter does not have the absentee by mail ballot to surrender, the voter may vote a questioned ballot. Absentee by mail ballots surrendered to the election board shall be returned to the clerk. 4.10.033. Voting by electronic transmission. (a) The city clerk may establish regulations applicable to the delivery of absentee ballots by electronic transmission and to the use of electronic transmission absentee voting in a city election by qualified voters of the city. The regulations must: (1) Require the voter to comply with the same time deadlines as set forth in state statutes for voting by electronic transmission; and (2) Ensure the accuracy and, to the greatest degree possible, the integrity and secrecy of the ballot process. (b) An absentee ballot that is completed and returned by the voter by electronic transmission must: (1) Contain the following statement: "I understand that by using electronic transmission to return my marked ballot I am voluntarily waiving a portion of my right to a secret ballot to the extent necessary to process my ballot but expect that my vote will be held as confidential as possible.", followed by the voter's signature and date of signature; (2) Be received by the city clerk no later than the closing hour of the polls; and (3) Be accompanied by a statement executed under oath as to the voter's identity. The statement under oath must be witnessed by: a. A commissioned or noncommissioned officer of the armed forces of the United States; b. An official authorized by federal law or the law of the state in which the absentee ballot is cast to administer an oath; or c. Two United States citizens who are eighteen years of age or older. (c) The city clerk will maintain a record of the name of each voter to whom an absentee ballot is sent under this section. The record must list the date on which the ballot is provided by electronic transmission, the date on which the ballot is received by the city clerk, and the date on which the ballot was executed and postmarked. 4.10.035. Fee prohibited. No person may receive a fee from the voter for attesting to any voter's certificate required in voting absentee. 67 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.10.040. Names of absentee voters to be made available. The clerk and election officials shall have available for public inspection the names and addresses of persons who voted absentee. Chapter 4.15. Initiative and Referendum 4.15.010. Reservation of powers. (a) In accordance with the city charter, the powers of initiative and referendum are reserved to the qualified voters of the City of Seward. The voters of the city, by initiative, may propose and enact any ordinance which the city council has power to enact under the charter except as otherwise provided in this section. The voters of the city, by referendum, may approve or reject any ordinance passed by the city council except as otherwise provided in this section. (b) Ordinances dedicating revenues; ordinances making, repealing, transferring, or otherwise changing appropriations; ordinances fixing mill levies; ordinances authorizing the issuance of bonds; and special ordinances shall not be subject to either initiative or referendum. Ordinances creating courts, defining the jurisdiction of courts or prescribing their rules shall not be subject to initiative. Ordinances necessary for the immediate preservation of the public peace, health or safety (emergency ordinances) shall not be subject to referendum. 4.15.015. Application for petition. (a) An initiative or referendum is proposed by filing an application with the city clerk containing the ordinance or resolution to be initiated or the ordinance or resolution to be referred and the name and address of a contact person and an alternate to whom all correspondence relating to the petitions may be sent. An application shall be signed by at least ten voters who will sponsor the petition. An additional sponsor may be added at any time before the petition is filed by submitting the name of the sponsor to the clerk. Within two weeks, the clerk shall certify the application if the clerk finds that it is in proper form and, for an initiative petition, that the matter: (1) Is not restricted by § 4.15.010(b) of this code; (2) Includes only a single subject; (3) Relates to a legislative rather than to an administrative matter; and (4) Would be enforceable as a matter of law. (b) A decision by the clerk on an application for petition is subject to judicial review. 4.15.020. Contents of petition. (a) Within two weeks after certification of an application for an initiative or referendum petition, a petition shall be prepared by the city clerk. Each copy of the petition shall contain: (1) A summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred; (2) The complete ordinance or resolution sought to be initiated or referred as submitted by the sponsors; 68 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (3) The date on which the petition is issued by the clerk; (4) Notice that signatures must be secured within 90 days after the date the petition is issued; (5) Spaces for each signature, the printed name of each signer, the date each signature is affixed, and the residence and mailing addresses of each signer; (6) A statement, with space for the sponsor's sworn signature and date of signing, that the sponsor personally circulated the petition, that all signatures were affixed in the presence of the sponsor, and that the sponsor believes the signatures to be those of the persons whose names they purport to be; and (7) Space for indicating the total number of signatures on the petition. (b) If a petition consists of more than one page, each page shall contain the summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred. (c) The clerk shall notify the contact person in writing when the petition is available. The contact person is responsible for notifying sponsors. Copies of the petitions shall be provided by the clerk to each sponsor who appears in the clerk's office and requests a petition, and the clerk shall mail the petition to each sponsor who requests that the petition be mailed. 4.15.025. Signature requirements. (a) The signatures on an initiative or referendum petition shall be secured within ninety days after the clerk issues the petition. The statement provided under § 4.15.020(a)(6) shall be signed and dated by the sponsor. Signatures shall be in ink or indelible pencil. (b) The clerk shall determine the number of signatures required on a petition and inform the contact person in writing. Except as provided in (e) of this section, a petition shall be signed by a number of voters equal to 25 percent of the number of votes cast at the last regular election held before the date written notice is given to the contact person that the petition is available. (c) Illegible signatures shall be rejected by the clerk unless accompanied by a legible printed name. Signatures not accompanied by a legible residence address shall be rejected. (d) A petition signer may withdraw the signer's signature on written application to the clerk before certification of the petition. (e) If the ordinance or resolution that is the subject of an initiative or referendum petition affects only an area that is less than the entire area of a city, only voters residing in the affected area may sign the petition. The clerk shall determine the number of signatures required on the petition and inform the contact person in writing. The petition shall be signed by a number of voters equal to 25 percent of the number of votes cast in that area at the last regular election held before the date written notice is given to the contact person that the petition is available. 4.15.030. Sufficiency of petition. (a) All copies of an initiative or referendum petition shall be assembled and filed as a single instrument. Within ten days after the date the petition is filed, the clerk shall: (1) Certify on the petition whether it is sufficient; and (2) If the petition is insufficient, identify the insufficiency and notify the contact person by certified mail. 69 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (b) A petition that is insufficient may be supplemented with additional signatures obtained and filed before the eleventh day after the date on which the petition is rejected. (c) A petition that is insufficient shall be rejected and filed as a public record unless it is supplemented under subsection (b) of this section. Within ten days after a supplementary filing, the clerk shall recertify the petition. If it is still insufficient, the petition shall be rejected and filed as a public record. 4.15.035. Protest. If the clerk certifies an initiative or referendum petition is insufficient, a signer of the petition may file a protest with the city manager within seven days after the certification. The city manager shall present the protest at the next regular meeting of the city council. The city council shall hear and decide the protest. 4.15.040. New petition. Failure to secure sufficient signatures does not preclude the filing of a new initiative or referendum petition. However, a new petition on substantially the same matter may not be filed sooner than six months after a petition is rejected as insufficient. 4.15.045. Initiative election. (a) The city clerk shall present a certified sufficient petition for initiative to the council at the first regular meeting after certification. (b) Unless the city council enacts substantially the same measure within 30 days of submission of the certified petition, the city clerk shall, with the aid of the city attorney, prepare an ordinance or resolution to implement the petition and shall submit it to the voters at the next regular election. (c) The ordinance or resolution initiated shall be published in full in the notice of the election but may be summarized on the ballot to indicate clearly the proposal submitted. (d) If a majority vote favors the ordinance or resolution, it shall become effective upon certification of the election, unless a different effective date is provided in the ordinance or resolution. (e) The council may at any time not less than 20 days from the date of the election adopt an ordinance or resolution to implement the petition. In that event, a vote on the initiative shall not be held. 4.15.050. Referendum election. (a) Unless the ordinance or resolution is repealed by the council, when a petition seeks a referendum vote the clerk shall submit the matter to the voters at the next regular election. If no regular election occurs within 75 days of the certification of a sufficient petition, the council shall hold a special election within 75 days of submission to the council. (b) If a petition is certified before the effective date of the matter referred, the ordinance or resolution against which the petition is filed shall be suspended pending the referendum vote. 70 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 During the period of suspension, the city council may not enact an ordinance or resolution substantially similar to the suspended measure. (c) If the council repeals the ordinance or resolution before the referendum election, the petition is void and the matter referred shall not be placed before the voters. (d) If a majority vote favors the repeal of the matter referred, it is repealed. Otherwise, the matter referred remains in effect or, if it has been suspended, becomes effective on certification of the election. 4.15.055. Effect. (a) The effect of an ordinance or resolution may not be modified or negated within two years after its effective date if adopted in an initiative election or if adopted after a petition that contains substantially the same measure has been filed. (b) If an ordinance or resolution is repealed in a referendum election or by the city council after a petition that contains substantially the same measure has been filed, substantially similar legislation may not be enacted by the city council for a period of two years. (c) If an initiative or referendum measure fails to receive voter approval, a new petition application for substantially the same measure may not be filed sooner than six months after the election results are certified. Chapter 4.20. Recall' 4.20.010. Time for recall. An official who is elected or appointed to an elective city office may be recalled by the voters after the official has served the first 120 days of the term for which elected or appointed. 4.20.015. Grounds for recall. Grounds for recall are misconduct in office, incompetence, or failure to perform prescribed duties. 4.20.020. Application for recall petition. (a) An application for a recall petition shall be filed with the city clerk and shall contain: (1) The signatures and residence addresses of at least ten city voters who will sponsor the petition; (2) The address of the contact person and an alternate to whom all correspondence relating to the petitions may be sent; and (3) A statement in 200 words or less of the grounds for recall stated with particularity. (b) An additional sponsor may be added at any time before the petition is filed by submitting the name of the sponsor to the clerk. 'See AS 29.26.250, et seq., for state provisions regarding recall of a municipal official; see charter § 2.12 as to the power to recall an elective officer. VA CITY OF SEWARD, ALASKA ORDINANCE 2022-017 4.20.025. Recall petition. (a) If the city clerk determines that an application for a recall petition meets the requirements of 4.20.020 of the city code, the clerk shall prepare a recall petition. All copies of the petition shall contain: (1) The name of the official sought to be recalled; (2) The statement of the grounds for recall as set out in the application for petition; (3) The date the petition is issued by the clerk; (4) Notice that signatures must be secured within 60 days after the date the petition is issued; (5) Spaces for each signature, the printed name of each signer, the date of each signature, and the residence and mailing addresses of each signer; (6) A statement, with space for the sponsor's sworn signature and date of signing, that the sponsor personally circulated the petition, that all signatures were affixed in the presence of the sponsor, and that the sponsor believes the signatures to be those of the persons whose names they purport to be; and (7) Space for indicating the number of signatures on the petition. (b) The clerk shall notify the contact person in writing when the petition is available. That person is responsible for notifying sponsors. Copies of the petition shall be provided by the clerk to each sponsor who appears in the clerk's office and requests a petition, and the clerk shall mail the petition to each sponsor who requests that the petition be mailed. 4.20.030. Signature requirements. (a) The signatures on a recall petition shall be secured within 60 days after the date the clerk issues the petition. The statement provided under section 4.20.025(a)(6) of this code shall be completed and signed by the sponsor. Signatures shall be in ink or indelible pencil. (b) The clerk shall determine the number of signatures required on a petition and inform the contact person in writing. The petition shall be signed by a number of voters equal to 25 percent of the number of votes cast for that office at the last regular election held before the date written notice is given to the contact person that the petition is available. (c) Illegible signatures shall be rejected by the clerk unless accompanied by a legible printed name. Signatures not accompanied by a legible residence address shall be rejected. (d) A petition signer may withdraw the signer's signature upon written application to the clerk before certification of the petition. 4.20.035. Sufficiency of petition. (a) The copies of a recall petition shall be assembled and filed as a single instrument. A petition may not be filed within 180 days before the end of the term of the office of the official sought to be recalled. Within ten days after the date a petition is filed, the city clerk shall: (1) Certify on the petition whether it is sufficient; and (2) If the petition is insufficient, identify the insufficiency and notify the contact person by certified mail. r`a CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (b) A petition that is insufficient may be supplemented with additional signatures obtained and filed before the I Ith day after the date on which the petition is rejected if: (1) The petition contains an adequate number of signatures, counting both valid and invalid signatures; and (2) The supplementary petition is filed more than 180 days before the end of the term of office of the official sought to be recalled. (c) A petition that is insufficient shall be rejected and filed as a public record unless it is supplemented under subsection (b) of this section. Within ten days after the supplementary filing, the clerk shall recertify the petition. If it is still insufficient, the petition shall be rejected and filed as a public record. 4.20.040. New recall petition application. A new application for a petition to recall the same official may not be filed sooner than six months after apetition is rejected as insufficient. 4.20.045. Submission. If a recall petition is sufficient, the clerk shall submit it to the city council at the next regular meeting or at a special meeting held before the next regular meeting. 4.20.050. Election. (a) If a regular election occurs within 75 days but not sooner than 45 days after submission of the petition to the city council, the city council shall submit the recall question at that election. (b) If no regular election occurs within 75 days, the city council shall hold a special election on the recall question within 75 days but not sooner than 45 days after a petition is submitted to the city council. (c) If a vacancy occurs in the office after a sufficient recall petition is filed with the clerk, the recall question may not be submitted to the voters. The city council may not appoint to the same office an official who resigns after a sufficient recall petition is filed naming that official. 4.20.055. Form of recall ballot. A recall ballot shall contain: (1) The grounds for recall as stated in 200 words or less on the recall petition; (2) A statement by the official named on the recall petition of 200 words or less, if the statement is filed with the clerk for publication and public inspection at least 20 days before the election; and (3) The following question: "Shall (name of person) be recalled from the office of (office)? Yes [ ] No [ ]." 4.20.060. Effect. (a) If a majority vote favors recall, the office becomes vacant upon certification of the recall election. 73 CITY OF SEWARD, ALASKA ORDINANCE 2022-017 (b) If an official is not recalled at the election, an application for a petition to recall the same official may not be filed sooner than six months after the election. 4.20.065. Successors. (a) If an official is recalled from the city council, the office of that official shall be filled in accordance with § 2.10.050 of this code. If all members of the city council are recalled, the governor shall appoint three qualified persons to the city council. The appointees shall appoint additional members to fill the remaining vacancies in accordance with § 2.10.050 of this Code. (b) A person who has been recalled may not be appointed under subsection (a) of this section to the office from which the person was recalled. A person appointed under subsection (a) of this section serves until a successor is elected and takes office. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 9th day of January, 2023. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 74 Ordinance 2022-018 An Ordinance of the Seward City Council, Amending the Land Use Plan to Rezone Lot AT, Forest Acres Subdivision, located at 2607 Dimond Blvd, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District Documents: • Agenda Statement • Ordinance 2022-018 • Attachments: o Rezone Application W City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Ordinance 2022-018: Amending the Land Use Plan to Rezone Lot AT, Forest Acres Subdivision; Located at 2607 Dimond Blvd, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District Background and justification: Seward City Code §15.01.035(b)(3) allows the rezone of land less than one acre when the land is contiguous to the requested zoning district. The proposed rezone sits adjacent to a Resource Management Zoning District to the north and east. Lot AT, Forest Acres Subdivision is at a similar elevation to the surrounding lots that are also zoned Resource Management and susceptible to potential flooding. The lots to the south of Lot AT are at a higher elevation, and more suitable for a residential zone as they have a lower risk for flooding. The applicant applied for a CUP last year to use Lot AT for commercial boat repair, maintenance, and storage. The Land Use Table does not allow this use in the Rural Residential zoning district, even by CUP, so the Commission postponed the application until the Land Use Table could be reviewed. After further discussion, amending the Land Use Table to allow commercial boat repair, maintenance, and storage in the entire rural residential zoning district was not advised. The properties to the north and east of Lot AT are zoned Resource Management and are currently being used for commercial boat repair, maintenance, and storage. Since the surrounding uses are already compatible to the desired use of Lot AT, staff recommended that the applicant apply for a rezone. If this rezone is approved, the applicant would still need to apply for and receive a Conditional Use Permit in order to operate any commercial boat repair, maintenance, or storage. The applicant has complied with the public notification process and public hearing as required by City Code §15.01.040. On November 8, 2022 the Planning and Zoning Commission approved Resolution 2022-026 recommending City Council approval of the Land Use Amendment to rezone Lot AT, Forest Acres Subdivision, from a Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2.11 —"Promote infill development by encouraging and promoting construction on vacant sites in areas of the City which are already established." rV Vol 1, Chapter 3.2.1— "Promote residential and commercial development within the City of Seward and its vicinity in accordance with community values." Vol 1, Chapter 3.1.1.4 — "Support private sector business, employment, and programs." "Support and encourage the growth of business." Strategic Plan: "Adjust local development regulations, where appropriate, to encourage development that is consistent with our economic base vision" (Page 5). Other: Certification of Funds Total amount of funds listed in this legislation: $ NA This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance Net position — restricted Net position — unrestricted Available Unrestricted Cash Balance: Electric Wastewater Water F1 Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review ✓ Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt Ordinance Other: 77 Sponsored by: Bower Introduction: December 12, 2022 Public Hearing: January 9, 2023 Enactment: January 9, 2023 CITY OF SEWARD, ALASKA ORDINANCE 2022-018 An Ordinance of the Seward City Council, Amending the Land Use Plan to Rezone Lot AT, Forest Acres Subdivision, located at 2607 Dimond Blvd, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District WHEREAS, on November 8, 2022 the Planning and Zoning Commission approved Resolution 2022-026 recommending City Council approval of the Land Use Amendment to rezone proposed Lot AT, Forest Acres Subdivision, from Rural Residential (RR) to Resource Management (RM); and WHEREAS, Seward City Code §15.01.035(b)(3) allows the rezone of land less than one acre when the land is contiguous to the requested zoning district; and WHEREAS, the properties to the north and east of Lot AT are zoned Resource Management; and WHEREAS, Lot AT is at a similar elevation to the surrounding lots zoned Resource Management and thus susceptible to potential flooding; and WHEREAS, the applicant applied for a Conditional Use Permit (CUP) last year to use Lot AT for commercial boat repair, maintenance, and storage, and the Commission postponed his application due to the fact that the use was not allowed in the rural residential zoning district by the Land Use Table, but was not opposed by the Commission since it complemented the uses of the adjacent lots which were also being used for commercial boat repair, maintenance, and storage but were zoned resource management; and WHEREAS, as required by Title 15 of Seward City Code, public notice and public hearing procedures for amending zoning and land use district designations, all property owners within three hundred (300) feet were notified of the proposed zoning and land use change, and the property was posted with public notice signs. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the City of Seward by amending the zoning designation of Lot AT, Forest Acres Subdivision, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District. 78 CITY OF SEWARD, ALASKA ORDINANCE 2022-018 Section 2. The Seward City Council further amends the official Land Use Map of the City of Seward by changing the land use designation of Lot AT, Forest Acres Subdivision, from Rural Residential (RR) Zoning District to Resource Management (RM) Zoning District. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, the 9th day of January, 2023. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 79 CITY OF SEWA,RD P. 0. Box 167 410 Adams Strcct Smurd, Alaska 99664 Community Development 907.224.4049 907.224.4038 fax LAND USE PLAN AMENDMENT -REZONING APPLICATION This completed application is to be submitted to the Community development Department no later than four (4) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of each month. The application must be accompanied by the $300 filing fee. Petitioner:arnc� t i Address: �c .Q..HC ,Po --go)(_Rfa Telephone Number: ga 3 7 Email: Property Description Address: Lot: _-&-T __ t3lock: Subdivision: ECge-, TeCgjeS . Size of subject area: ___•Qoi acres Number of parcels within subject area: Additional Information Intended use and/or reason for rezoning: -r oe o off . Sir ��rP a[Y�r_• rt CS b coom I Does the proposed amendment comply with the Comprehensive Plan"? Seward 2030 Comprehensive Plan Volume 1: hops:!/wwwzityofsewaccl,usfltomefshowdocu�ment?idal7Q5 Volume IT: https.L/WRw.cit-yofseward.usth©tnefshawdocument` id=1707 80 What is the effect of the zoning amendment on the property owners and on the community at large? R��aa.�\d__k�rnE;k� c�r�r�_ ono�l ►tinr. -0 Lx 1o8 :;6r__� � gar T K9, Qmk ..�.,�'�.►�,s�..�n���a�a����t..�,r�e�.�e��-►�. Ns��h, ttc�k�na�t-, c� Nor�hu� CLM at I hereby certify that the above statements and other Information submitted are true and accurate to the best of my knowledge. I understand that this item will be scheduled for action only If all application materials are submitted not less than four weeks In advance of the next regularly scheduled Planning and Zoning Commission m ting. egular meetings are held the first Tuesday of every month. Applicant Signature: Enclosed: $300 Payment �} Map of the subject area (p�j Other: A map is t•equkd to accompany this application. Proof of ownership for parcel(s) must be available if Borough tax roles do not indicate applicant's name. The APPLICATION and MAP (indicating the specific area) must be submitted together, with a FEE of $300.00 (payable to the City of Seward] to the Community Development Office. Signatures of 51% of property owners involved in the rezoned area. (Attach a separate sheet if necessary) SIGNATURE ADDRESS _(legal DATE r^ 81 r^tip N, E _ S• „,r be ,�e�#' •y{��.0 '. L � �"`l. �"" w - ; �, a } - 'r' yp ld.° b �-F �'-a+• cr ,§$. �_ a'�, +}c r i ' „get r. 1�3�11 NWI i`" - � ' .ram �`�a � S •c .n f �� 6� p Za` ^� r y} Fri i er Dieck g ra eff w 1 gym, je4rF �F 3 ,vt.dKi . � .1sf �h. fS, . � � � � - :� PV �'..: .+�'� _ �i • 'd` w''.. } v t ray t'r Rezone Lot AT, Forest Acres Subdivision from a 2607 Dimond Blvd Rural Residential (RR) Zoning District to rawnBy: Selena Soto Resource Management (RM) Zoning District 0 65 130 260 Feet Due to different data sources property lines and aerial imagery do not overlay correctly. Mapping Assistance by Alaska Map Company, LLC Map is to be used for orientation and reference purposes only. 82 Resolution 2022-123 A Resolution of The City Council Of The City Of Seward Alaska, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services Until December 31, 2023 Documents: • Agenda Statement • Resolution 2022-123 • Attachments: 0 2022 CFO Engagement Letter o CFO Renewal 84 City Council Agenda Statement Meeting Date: December 12,2022. To: City Council Through: Janette Bower, City Manager From: Sully Jusino, Deputy Finance Director Subject: Resolution 2022-123: A Resolution of The City Council Of The City Of Seward Alaska, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services Until December 31, 2023 Background and justification: In order to support the Finance Department and improve department operations, City Council approved Resolution 2021-142 on December 13, 2021. This resolution approved a contract with Carmen Jackson CPA, LLC for the duration of January to June 30, 2022. The City Manager has seen a high level of value in this contract and has determined it is in the best interests of the City of Seward to retain their services until at least December 31, 2023. Carmen Jackson CPA, LLC has a high of experience in supporting Alaska municipalities in all aspects of financial operations and management and is contributing significantly to the day to day operations of the Finance Department as well as examining and improving the processes, procedures, and methods by which the Department conducts its work. The City of will require the services of Carmen Jackson CPA, LLC. until at least such a time as a new Finance Director is hired and onboarded. This resolution extends the contract agreement until December 31, 2023 and provides the necessary funds for FY22. Please note that funding for the duration of 2022 is being transferred from personal to contracted services in the FY 2022 Finance Department budget. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of city Strategic Plan: Other: governmental services. Certification of Funds Total amount of funds listed in this legislation: $ 75,000 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact 85 Funds are (✓): x Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): x General SMIC Boat Harbor Parking Motor Pool Other 01000-1140-7009 Fund Balance Information Electric Wastewater Water F1 Healthcare Note: amounts are unaudited Fund Balance/Net position — restricted $ 2,575,000 Fund Balance/Net position — unrestricted/unassigned $ 7,776,797 Available Unrestricted Cash Balance: $ 10,025,076 Finance Signature: Attornev Review RYes Attorney Signature: Not applicable Comments: x Adopt Resolution Other: Administration Recommendation MI Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-123 A Resolution Of The City Council Of The City Of Seward Alaska, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services Until December 31, 2023 WHEREAS, the City is un-funding the Finance Director position for FY23; and WHEREAS, City Council approved Resolution 2021-142 on December 31, 2021, which authorized the City Manager to enter into a contract with Carmen Jackson CPA, LLC; and WHEREAS, City Council approved Resolution 2022-070 to extend the contract until December 31, 2022; and WHEREAS, in an effort to assist the Finance Department, the City Manager proposes extending the contract with Carmen Jackson CPA, LLC for finance and accounting services until December 31, 2023; and WHEREAS, Carmen Jackson CPA, LLC is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services; and WHEREAS, Carmen Jackson CPA, LLC will perform standard Interim Finance Director and other governmental accounting services to assist the Finance Department; and WHEREAS, the hourly rate for the services ranges between $100-$175 per hour depending upon the service provided; and WHEREAS, the Firm's duties may be performed on -site or off -site, duties performed on -site will be reimbursed by the City on a per -occurrence basis; and WHEREAS, the services provided by Carmen Jackson CPA, LLC have proven to be valuable to the Finance Department since the inception of the contract aiding in the budget process; and WHEREAS, funding for this contract is included in the 2023 operating budget; and WHEREAS, this will cover expenses for the current contract until December 31, 2022 and approving the extension of the contract until December 31, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 87 CITY OF SEWARD, ALASKA RESOLUTION 2022-123 Section 1. The city manager is hereby authorized to extend the contract with Carmen Jackson CPA, LLC through December 31, 2023. Section 2. Funding in the amount of $75,000 is hereby transferred from the Salaries expense account no. 01000-1140-6000 to Finance Department Contracted Services account no. 01000-1140-7009 within the 2022 operating budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 121h day of December, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 88 CARMEN JACK50N cPn uc December 30, 2021 Dear Janette Bower: Carmen Jackson CPA, LLC (Firm) appreciates the opportunity to work with the City of Seward (City). This letter is to confirm and specify the terms of the engagement with the City. We hope to better meet your expectations of service by clearly identifying the particular services to be provided and their frequency. The services will cover services provided beginning with the execution of this letter and end June 30, 2022. The City is responsible for overseeing any consulting services, audit preparation services, or other services the Firm provides by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, and/or experience. In addition, the City is responsible for evaluating the adequacy and results of and accept responsibility for the results of such services. City staff will be available to assist the Firm team members by providing information, documentation, and explanations. The quality and timeliness of this information will directly affect the cost of the services the Firm provides to the City. The City will provide the Firm with timely information and documents to successfully work in these areas. None of the services can be relied on to disclose errors, fraud, or illegal acts. However, the Firm will inform the City of any material errors and of any evidence of information that comes to our attention during the performance of our procedures, that fraud may have occurred. In addition, the Firm will inform you of any evidence or information that comes to our attention during the performance of our procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. This engagement is not specific to reviewing or improving the City's internal controls and the Firm has no responsibility to identify and communicate deficiencies in internal controls as part of this engagement. However, in the course of our work as outlined in the services listed below, if the Firm otherwise discovers significant deficiencies in internal controls a Firm team member will bring those items to management's attention. The frequency of the services that the Firm team members expect to provide is on an as requested and as provided basis. Please review the information below and make any changes necessary. Interim Finance Director services to include: o Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures o Timely reporting for all grants, grants management and specialty reporting for governments o Communication with internal stakeholders o Assistance with the preparation of monthly financial statements for internal stakeholders o Annual audit preparation and annual budget preparation and amendments o Review and advise on contracts at the request of the City Manager 2521 E. Mtn. Vlg. Dr. Governmental and Not -for -Profit Pk: (907) 357-2671 Ste. B PMB 209 Audit Preparation : Interim Staffing W : carmenjacksoncpa.com Wasilla, Alaska 99654 Accounting A$95tance E : carmenjackson@cpa.com Interim Finance Director Engagement Letter City of Seward Page 2 o Assistance with evaluating current staff and hiring of new staff o Accounts payable processing, review, approval, and training o General ledger accounting including journal entries, bank reconciliations, reconciliation of all balance sheet accounts and revenue and expenditure accounts o Training City Accounting and Finance personnel Carmen Jackson, CPA is the Firm President and is responsible for supervising the engagement and signing reports or authorizing another individual to sign. Crystal Miner, MBA is the Firm Business Manager and is responsible for coordination of Firm resources assigned to the City. Further, Crystal will coordinate with the CEO, or designee, Firm duties, engagement objectives, and other administrative duties of the engagement. Aminata Taylor, CPA is the Firm Supervising CPA and is responsible for coordination of services with the Firm Business Manager and oversight of all Firm accounting staff assigned to the City account. Documents prepared and provided by Carmen Jackson CPA, LLC accounting firm team members are confidential and proprietary and not to be shared or given to third parties without express written permission by Carmen Jackson CPA, LLC. This engagement cannot be assigned to a successor on either side. To ensure that our independence is not impaired under the AICPA Code of Professional Conduct, the City agrees to inform the engagement partner before entering into any substantive employment discussions with any Firm personnel. It is our policy to keep records related to this engagement for seven years. However, the Firm does not keep any original records, so all original documents will be returned to the City when they are no longer needed for our use or at the City's request. When records are returned to the City, it is your responsibility to retain and protect the records for possible future use, including potential examination by governmental or regulatory agencies. The City will provide access to City accounting software and network documents as needed. Firm team members may use Firm -owned or City -owned computers during the engagement. The Firm will not be responsible for updates or maintenance of the City computer hardware, software, or network. As some requirements of the City will need to be completed remotely, the Firm may provide services via remote access to the City's system, upon approval from the City Manager. Remote access may be provided and supported by either the City or the Firm. The provider of the access will be responsible for the maintenance of the remote connection. Firm team members will handle all use of City data and information in a professional and confidential manner. Should the City request services be provided on -site, the City will provide tables, chairs, access to wireless services, a photocopier, and basic office supplies while Firm staff are on -site. In addition, travel costs and per diem will be agreed upon prior to a Firm team member booking travel. The Firm may from time to time, and depending on the circumstances, use certain third -party service providers in serving your account. Confidential information may be shared about the City with these 90 Interim Finance Director Engagement Letter City of Seward Page 3 service providers, but the Firm remains committed to maintaining the confidentiality and security of your information. Accordingly, the Firm maintains internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, the Firm will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of confidential information to others. In the event that the Firm is unable to secure an appropriate confidentiality agreement, the City will be asked to provide consent prior to the sharing of your confidential information with the third- party service providers. Furthermore, the Firm will remain responsible for the work provided by any such third -party service providers. Fees for these services will be: Position: Per Hour Fee: President/Managing Member $175 Supervising CPA $165 Certified Public Accountant $145 Business Manager/Project Management $145 Accounting Supervisor $135 Senior Accountant $125 Accountant $100 Interim Finance Director services will be ongoing in nature and the monthly estimated fee is between $10,000 and $20,000. This engagement will not require a retainer. The City will also be billed for out-of-pocket costs such as report production, word processing, postage, travel, etc. The fee estimate is based on anticipated cooperation from City personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, the Firm will discuss it with the City and arrive at a new fee estimate before additional costs are incurred. Firm invoices for these fees will be rendered as work progresses and are payable on presentation. Invoices may be paid by check or direct bank transfer. In accordance with Firm policies, work may be suspended if your account becomes 15 days or more overdue and will not be resumed until the account is paid in full. If the Firm elects to terminate services for nonpayment, the engagement will be deemed to have been completed upon written notification of termination, even if the Firm has not completed a report. The City will be obligated to compensate the Firm for all time expended and to reimburse the Firm for all out-of-pocket expenditures through the date of termination. Additionally, the Firm reserves the right to withdraw from this engagement for any reason. The City may request that the Firm perform additional services not contemplated by this engagement letter. If this occurs, the Firm engagement partner will communicate with the City regarding the scope of the additional services and the estimated fee. A separate engagement letter may be issued covering the additional services. In the absence of any other written communication from the Firm �yi Interim Finance Director Engagement Letter City of Seward Page 4 documenting such additional services Firm services will continue to be governed by the terms of this engagement letter. If any portion of this engagement letter is invalid or unenforceable for any reason, the remainder of the agreement remains valid. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of the engagement. If the City has any questions, please let the Firm engagement partner know. If you agree with the terms of the engagement as described in this letter, please sign the enclosed copy and return it to the Firm engagement partner. If you have any questions, please do not hesitate to contact the Firm President or Business Manager. We appreciate the opportunity to work with you. Sincerely, V Carmen Jackson CPA, LLC Accepted b� 4,rrlj�d - Janette Bower, City Manager 12/30/2021 Date Comments or additional requests: oil I Sponsored by: 13mver CITY OF SEWARD, ALASKA RESOLUTION 2021-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CARMEN JACKSON CPA, I.LC FOR FINANCE AND ACCOUNTING SERVICES IN AN AMOUN'r NOT TO EXCEED $125,000, AND APPROPRIATING FUNDS WHEREAS, the City is in the process of recruiting a Finance Director; and WHEREAS, in the interim, the Deputy Finance Director is serving as the Acting Finance Director; and WHEREAS, in an eft[lrt to assist the Finance Department, the City Manager proposes entering into a contract witli Carmen Jackson CPA, LLC fi r finance and accounting services; and WHEREAS, Carmen Jackson CPA, LLC is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting scr,, ices; and WHEREAS, the Firm will perform standard Interim Finance Director and other governmental accounting; services to assist the Finance Department; and WHEREAS, the hourly rate for the services ranges between $100-$175 per hour; and WHEREAS, the Finn's duties may be performed on -site or off site, duties performed on - site will be reiiilbursed by the City on a per -occurrence; and W11EREAS, the contract will begin in January and end on June 30, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract with Carmen Jackson CPA, LLC for finance and accounting services in an amount not -to -exceed $125,000. Section 2. Funding in the amount of b 125,000 is hereby appropriated from General F L111L1 Unassigned Fund Balance account no. 01000-0000-3400 to Finance Department Contracted Services acct no. 01000-1140-7009 within the ?[}2? operating budget. Section 3. This resolution shall take effect immediately upon adoption. 93 CITY OF SEWARD, ALASKA RESOLUTION 2021-142 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13" day of December, 2021. A SEWARD, ALASKA L Christy Terfy, M A�'E'S: Calhoon, Casagranda, DeMoss, Wells, McClure, Terry N0FS: Norse A13SLN'r. Csellga ABSTAIN: None ATTEST: Brenda J. Ballou, MMC City Clerk ,�'aotaaarrr��r (City Seal) ".� Of sEsk +� rj \�•,.•a�tPOr , Q rti SE -�-.— „•.`�• t A .�,l,..• 94 City Council Agenda Statement Meeting Date: December 13, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-142: Authorizing the City Manager to Enter into a Contract with Carmen Jackson CPA, LLC for Finance and Accounting Services in an Amount not -to -exceed $125,000 and Appropriating Funds Background and justification: The City is continuing recruitment for a Finance Director. In the interim, Deputy Finance Director Sam Hickok is serving as Acting Finance Director. To assist the Finance Department, I propose authorizing the City Manager to enter into a contract with Carmen Jackson CPA, LLC for finance and accounting services. Carmen Jackson CPA, LLC is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services. The Firm's mission is to provide accounting and tax services to businesses and individuals throughout Alaska, enabling them to succeed in their communities. The Project Manager will take direction from and assign tasks for completion as directed by the City Manager or designee. Duties will vary month to month, depending on the needs of the City, including position vacancies, seasonal requirements (e.g., budget or audit preparation), and other demand factors. The assignments will be completed by designated Firm Team members, as determined by skill level and request from the City Manager. The Firm understands that duties may be performed on -site or off -site and may require disclosure to the City Manager for the estimated time required for completion or agreement on a not -to -exceed amount. The City Team will be available to assist the Firm Team by providing information, documentation, and explanations. A Firm Team member will perform standard Interim Finance Director and other governmental accounting services in the following areas as needed and requested: • Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures • Timely reporting for all grants, grants management and specialty reporting for governments • Communication with internal stakeholders • Assistance with the preparation of monthly financial statements for internal stakeholders • Annual audit preparation and annual budget preparation and amendments • Review and advise on contracts at the request of the City Manager • Assistance with evaluating current staff and hiring of new staff • Accounts payable processing, review, approval and training • General ledger accounting including journal entries, bank reconciliations, reconciliation of all balance sheet accounts and revenue and expenditure accounts • Training City Accounting and Finance personnel The hourly rate for the services range between $100-$175 per hour. The actual number of needed hours is unknown at this time. The City Manager will provide a monthly report regarding the number of hours worked. 0161 The contract will begin in January (actual date to be determined) and end on June 30, 2022. Consistency checklist: Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Fiscal note: Is this a budgeted expense? ❑ Yes ❑✓ No If yes, from which line item? Funding for this contract will be appropriated from General Fund Unassigned Fund Balance within the 2022 operating budget. Finance Department approval: -S4114, Attorney Review✓: Yes ❑ Not applicable 0 Recommendation City Council approve Resolution 2021-142. Oil City of Seward - Interim Finance Director PROPOSAL Submitted by Carmen Jackson CPA, LLC November 18, 202 CARMEN IACK50N 97 Carmen Jackson CPA, LLC CAPIf�vE�� I City of Seward - Interim Finance Director ]ACKSO V Proposal November 19, 2021 C: P A, L LC CONTENTS Accountant- Cheryl Bartlett....................................................................................................................................................................................8 TheCity Team........................................................................................................................................................................................................................................................................9 Remote Acce Billingfor Services....................................................................................................................................................................................................................................................................12 Attachment A. Licenses 13 Proposal 19 November 2021 i 98 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 COVER LETTER November 18, 2021 Janette Bower, City Manager City of Seward 410 Adams St. PO Box 167 Seward, AK 99664 SUBJECT: City of Seward - Interim Finance Director - Services Proposal Salutation: CARMEN JACK50N CPA.LLC In fulfillment of the City of Seward's - Finance and Accounting Services request for Proposal, Carmen Jackson CPA, LLC is pleased to submit this proposal in Adobe PDF format, via email. Carmen Jackson CPA, LLC (Firm) is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services. We are dedicated to providing our clients with professional, personalized assistance and guidance in a wide range of financial and business needs. Following is the Firm's information pertinent to this proposal: • Company Name: Carmen Jackson CPA, LLC • Business Type: Public Accounting Firm • Point of Contact: Carmen Jackson, CPA Phone: 907-232-2671 Email: carmenjackson0cpa.com * Mailing Address: 2521 E. Mountain Village Dr Ste. B PMB 209 Wasilla, AK 99654 * Physical Address: 1350 N Hoka Hay Circle #1 Wasilla, AK 99654 « TIN: 81-2809359 Proposal Validity: 30 calendar days beginning November 18, 2021 Having worked with multiple municipalities since 2014, we believe that we have a thorough understanding of the City of Seward's (City) needs. The work requested are services the Firm has provided for other similar cities in Alaska. Our team of professionals has the right combination of abilities, knowledge, and experience to provide essential accounting services, from supervision and training of finance staff to annual audit and budget preparation. The Firm is committed to performing the work within the contract period, commencing upon award and continuing until June 30, 2022 or as needed and agreed upon. The Firm does not provide audit services to any clients, so that we may not have any management conflicts (perceived or actual) for an audit. Additionally, the Firm does not prepare financial statements including compilations and reviews. However, Firm staff will assist the City staff to create standardized templates or reports for financial statements to be produced and ensure that City staff are aware of Proposal 19 November 2021 99 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CARMEN JACK50N CPA,LLC all accounting related information that must be completed prior to producing accurate reports. The rest of the proposed accounting services are typical services provided by the Firm for a city. This proposal is a firm and irrevocable offer for the one-year period. This proposal is valid for 30 days beginning November 19, 2021. The Firm believes it is best qualified to perform the work required under the engagement. This is due to our previous history with similar cities, our ability to work remotely or on -site, and our dedication to providing highly qualified professionals interested in assisting the City to fulfill all its financial operating and reporting requirements. Should the City require further information, please do not hesitate to contact us. Thank you for your consideration. Closing, Carmen Jackson, CPA LLC Proposal 19 November 2021 100 Carmen Jackson CPA, LLC CAW"IEN City of Seward - Interim Finance Director 1ACK50N Proposal November 19, 2021 C P n L L I. QUALIFICATIONS Firm Experience Carmen Jackson CPA, LLC is a public accounting firm with over a combined 43 years of experience in various financial areas, including bookkeeping, payroll, tax, accounting, audit preparation, management, banking, health care, not -for -profits, and governmental accounting. The Firm, located in Wasilla, Alaska, has been in business for nearly eight years and is armed with a fresh and modern-day accounting team. Since opening our doors, we have taken on several first-class cities and second-class cities as clients. Clients in rural communities of Alaska include small to medium- sized entities, not -for -profit, and for -profit and are located from as north as Nuiqsut, as west as Seward and as south as Dillingham. Select clients and services provided, similar to the City, include the following: City of Dillingham, for which we have provided interim Finance Director services, audit preparation for FY 2014 through FY 2021, as well as interim accounting staff services; City of Galena, for which we provided audit preparation services, including multiple FEMA grants as a result of the 2013 flood, payroll preparation, quarterly and annual payroll reporting, sales tax reporting to the State of Alaska, assistance with power cost utilization reporting for nonregulated utilities, assistance preparing data and reporting to insurance vendors, assistance with loan applications and community partner agreements, and helping them catch up on and prepare for state and federal audits, including FY 2014 through FY 2021; City of Nuiqsut, for which we provided accounting consultation and services, including training staff on accounting and use of QuickBooks, bookkeeping, payroll, as well as quarterly and annual gaming reports for FY 2017 and FY 2018 and audit preparation services. Within our normal scope of work for clients, we have identified and helped provide solutions for many problems. Some examples of these solutions include: • Creating and modifying internal controls for various clients to minimize their risk of financial loss; • Informing clients of lack of insurance coverage on City -owned property, as well as removing properties from insurance listing that are no longer in use or possession to reduce costs; • Advising clients on staffing levels within Finance Departments to ensure tasks allocated can be completed in the most efficient and effective manner; • Assisting various clients with hiring, including a review of candidates and interviewing to hire and retain qualified staff, • Closely monitoring revenue and expense recorded in the general ledger and ensuring transactions are recorded correctly. This allowed for consistent reporting from year to year, enabling the client to see changes in financial data and promptly address issues. It also tightens up the budgeting process; • Revamping a client's Chart of Accounts to report data concisely and uniformly, thus allowing data to be easily exported and manipulated. This project includes advising clients on the proper use of funds, departments, locations, etc.; and Proposal 19 November 2021 101 Carmen Jackson CPA, LLC CAW"IEN City of Seward - Interim Finance Director ]ACK50N Proposal November 19, 2021 t P :\ , L L C Providing referral services to clients for special needs projects or services. Firm H LLB Living in Alaska her entire life, Carmen Jackson has had the opportunity to travel throughout this great state. As a child, Carmen spent nearly five years living on the Kuskokwim River in Aniak. In college, she participated in the Volunteer Income Tax Assistance Program with the University of Alaska Anchorage and the Small Business Development Center. During her first season in this program, Carmen traveled to a couple of small villages outside of Seward. The following season, she was asked to return as a supervisor, and she thoroughly enjoyed assisting the village people and exposing students to Rural Alaska. Right out of college, Carmen was hired as Staff Accountant by Karen Rogers of Altman, Rogers & Company. Here, she had the opportunity to travel to rural Alaska communities, providing financial services to non -profits, governments, and corporations further. During this time, she realized that rural Alaska is where she wanted to focus most of her work, which is why she started her practice in 2014 to provide accounting services to this population. From 2006 - 2013, Carmen worked as Director of Financial Services at Mat -Su Health Services, Inc., a Federally Qualified Health Center and Community Behavioral Health Center, which provides integrated medical and behavioral health care. In this position, she oversaw a 10-person finance department with two major programs and multiple internal departments. Then she spent a year in public practice refreshing her tax skills in 2013. Carmen had the recent opportunity to serve as the Accounting Supervisor for the Mat -Su Borough School District from August of 2017 to August of 2020. Where she led a team of six Accounting staff members who were responsible for accounts payable, general ledger, grant financial reporting, student activities accounting, fixed asset tracking, relationship banking, audit preparation and coordination, and production of the comprehensive annual financial report. This experience further increases the Firm's ability to serve clients of a wide variety. Additionally, Carmen has recently served on the Board of Directors and Board Finance Committee for Mat -Su Health Services and currently serves on the Board of Directors for Valley Community for Recycling Solutions. Prior to that Carmen was active in Business Networking International where she served as the club's President for a year, was a founding member and President of her local Rotaract Club, participated in the UAA Accounting Club as Co -Director of Public Relations. Carmen has presented to groups of all sizes. These opportunities have made her an excellent public speaker and comfortable with presenting information to a wide variety of groups which further enhances her ability to represent clients interests through discussions with key players for clients. As the sole owner of the Firm, Carmen is proud to see that her team has assisted various Alaskan businesses, governments with accounting and consulting services since opening in 2014. The Firm has been privileged to work with several cities on an ongoing basis. The assistance provided has allowed these cities to meet the needs of their residents while maintaining the transparency and trust of the residents. The Firm's Mission is to provide accounting and tax services to businesses and individuals throughout the State of Alaska, thereby enabling our clients to succeed in their communities. The Firm is founded on the values of integrity, ethics, honesty, dedication, determination, and passion. Everyone in the Firm is dedicated to our Mission and has a passion for helping others. The Firm utilizes efficient systems and technology to fulfill our Mission. Proposal 19 November 2021 4 102 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 Tyrpical Proiecfs for Firm Typical projects performed by the Firm include: • Audit preparation • Individual tax • Payroll and accounts payable • Finance department staffing adequacy and duty allocations • Budget preparation • Grants management and reporting • Presentations to councils/boards • Training on accounting and best practices • Systems evaluation and improved use of systems • Various management consulting services • Systems to improve communication within finance departments 2. PROJECT TEAMS The Firm ProiecfTeam • Project Manager - Crystal Miner, MBA • Firm President/Certified Public Accountant - Carmen Jackson, CPA • Senior Accountant - Cheryl Bartlett • Additional Firm staff may be assigned to the City as determined by the Firm Project/Business Manager - Crystal Miner, MBA CARMEN JACK50N CP/1,.LLC Crystal Miner has lived in Alaska for 16 years. She has had over ten years in healthcare management, running different types and sizes of medical clinics in Alaska. As part of this experience, Crystal has overseen numerous projects, including implementing and converting software and a complete transfer of location for an City. She has a Green Belt in Lean Six Sigma as well as a Masters in Business Administration from Alaska Pacific University. In 2018, Crystal started her own management consulting company and has assisted Citys in starting up a business, shutting down a business, hiring, software utilization, and policy and procedure development. Her skill set is of value as she can see the big picture of a project and work effectively with a team to assure the overall goals are met without missing needed details. She is IT savvy and understands how to communicate with people of differing computer skill sets. Proposal 19 November 2021 103 61 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CARMEN JACK50N CPA,LLC Project Manager Receive assignments from City Manager Project Position Description Assign tasks to Firm Team !------------------------------------------------------------------------------------------------------------------------------------------------------ Assure completion of tasks assigned Professional Credentials ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Master of Business Administration; Alaska Pacific !------------------------------------------------------------------------------------------------------------------------------------------------------ University, 2011 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ As an action -oriented person, I am always looking Professional Statement to move projects forward and achieve goals. My values are open and honest communication, !------------------------------------------------------------------------------------------------------------------------------------------------------ helping others, and learning and growing. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ « Effective and efficient project management Management Skills Business management consulting !------------------------------------------------------------------------------------------------------------------------------------------------------ Lean Six Sigma - Yellow Belt ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Able to Travel to Location ------------------------------------------------------------------------------------------------------------------------------------------------------! Yes ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Proposal 19 November 2021 104 Carmen Jackson CPA, LLC CAR["-IEN City of Seward - Interim Finance Director 1ACK50N Proposal November 19, 2021 C P n L L C Firm President/Certified Public Accountant - Carmen lackson, CPA Certified Public Accountant Project Position Description Working closely with the City Manager for ---------------------------------------------------------------------------------------------------------------------------------------------------- consulting and project development -----------------------------------------------------------------------------------------------------------------------------------------------------------------------i Current Title Firm President/Certified Public Accountant !---------------------------------------------------------------------------------------------------------------------------------------------------- (CPA) ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Years of Experience ---------------------------------------------------------------------------------------------------------------------------------------------------- 20+ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------i Years Rural Community Specific Experience I ---------------------------------------------------------------------------------------------------------------------------------------------------- 5+ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------i Similar Projects Experience Multiple City contracts as Interim Finance !---------------------------------------------------------------------------------------------------------------------------------------------------- Director and analysis of systems for efficiency. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Professional Credentials Certified Public Accountant, State of Alaska, ---------------------------------------------------------------------------------------------------------------------------------------------------- #2685, November 13, 2013 - Current -----------------------------------------------------------------------------------------------------------------------------------------------------------------------i My career as an Accountant has included a variety of experience that has given me a depth and knowledge base to offer clients. I enjoy Professional Statement working with rural clients to stabilize their finance departments with sound processes to build efficiency and quality reporting. I enjoy building positive relationships with clients and ---------------------------------------------------------------------------------------------------------------------------------------------------- related parties for compliance and reporting. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- • Effective team builder and compassionate leader Management Skills • Employee mentoring and development • Quality administrative processes !---------------------------------------------------------------------------------------------------------------------------------------------------- • Effective and efficient project management ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Able to Travel to Location -----------------------------------------------------------------------------------------------------------------------------------------------------' Yes ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Proposal 19 November 2021 105 CAR["-IEN Carmen Jackson CPA, LLC City of Seward - Interim Finance Director 1ACK50N Proposal November 19, 2021 C P n L L C Accountant - Cheryl Bartlett Accountant • Support for journal entries and general ledger • Bank reconciliation • Accounts receivable processing Project Position Description • Accounts payable processing • Payroll assistance • Collections • Assisting with audit preparation • Sales tax entries and support • Train staff on -site or remotely --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Current Title --------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Senior Accountant --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Years of Experience --------------------------------------------------------------------------------------------------------------------------------------------------------------------- 40+ --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Years Rural Community Specific Experience 25+ --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Similar Projects Experience --------------------------------------------------------------------------------------------------------------------------------------------------------------------- • Mat -Su Health Services - Accounts Receivable Supervisor • City of Seward - Audit preparation assistance, grant reporting, collections, accounts receivable analysis and -------------------------------------------------------------------------------------------------------------------------------------------------------------------- supervision - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Professional Credentials Accounting/Business Systems, Linn -Benton -------------------------------------------------------------------------------------------------------------------------------------------------------------------- Community College, Albany, OR !--------------------------------------------------------------------------------------------------------------------------------------------------------------------- Professional Statement I I enjoy digging into projects and cleaning up and sorting out the details. I have a keen ability to see the bigger picture while focusing on the details. I am available to work on -site to complete projects within my skill set. ---------------------------------------------------------------------------------------------------------------------------------------------------------------------! Able to Travel to Location ---------------------------------------------------------------------------------------------------------------------------------------------------------------------' --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Yes --------------------------------------------------------------------------------------------------------------------------------------------------------------------- Proposal 19 November 2021 8 106 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CARMEN JACK50N CP/1,.LLC The City Team The City will provide the Firm with work papers and supporting documents to complete the items listed in the Scope of Work. If positions are unfilled, it should be expected that the number of hours to complete a work task by the Firm Team will increase. Expected City Team members that will be available to assist the Firm Team include: • City Manger • Assistant Finance Director • Department Directors as needed • Various Accounting and Finance employees 3. REFERENCES Former Client Reference I • Name: Amber Jusefowytsch, Assistant City Administrator, City King Cove • Address: 3380 C Street, Ste 205; Anchorage, AK 99503 • Telephone Number: (907) 274-7573 • Email Address: amberj@kingcoveak.org • Accounting Services Provided: Audit Preparation • Service Period: FY 2015 - FY 2018 Current/Former Client Reference 2 • Name: Jane Campbell, Finance & Human Resource Manager Disability Law Center • Address: 3330 Arctic Blvd, Ste 103; Anchorage, AK 99503 • Telephone Number: (907) 632-8994 (cell) • Email Address: jampbell@dlcak.org • Accounting Services Provided: Audit preparation and grant reconciliation • Service Period: FY 2019 - Current Current/Former Client Reference 3 • Name: Anita Fuller, Finance Director, City of Dillingham • Address: PO Box 889; Dillingham, AK 99576 • Telephone Number: (907) 842-1450 • Email Address: Anita.Fuller@dillinghamak.us Proposal 19 November 2021 107 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CARMEN JACK50N C F \,LLC Accounting Services Provided: Audit preparation, budget preparation, management advisory services, and Interim Finance Director • Service Period: FY 2015 - Current Current/Former Client. Reference 4 • Name: Shanda Huntington, City Manager, City of Galena • Address: PO Box 149; Galena, AK 99741 • Telephone Number: (907) 656-1301 • Email Address: shuntington@ci.galena.ak.us • Accounting Services Provided: Audit preparation services, bank reconciliation, management advisory services, and training of finance staff • Service Period: FY 2014 - Current 4.OTHER INFORMATION Scope of Work The Project Manager will take direction from and assign tasks for completion as directed by the City Manager or designee. Duties will vary month to month, depending on the needs of the City, including position vacancies, seasonal requirements (e.g., budget or audit preparation), and other demand factors. The assignments will be completed by designated Firm Team members, as determined by skill level and request from the City Manager. The Firm understands that duties may be performed on -site or off -site and may require disclosure to the City Manager for the estimated time required for completion or agreement on a not -to -exceed amount. The City Team will be available to assist the Firm Team by providing information, documentation, and explanations. A Firm Team member will perform standard Interim Finance Director and governmental accounting services in the following areas as needed and requested: • Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures • Timely reporting for all grants, grants management and specialty reporting for governments • Communication with internal stakeholders • Assistance with the preparation of monthly financial statements for internal stakeholders • Annual audit preparation and annual budget preparation and amendments • Review and advise on contracts at the request of the City Manager • Assistance with evaluating current staff and hiring of new staff Accounts payable processing, review, approval and training General ledger accounting including journal entries, bank reconciliations, reconciliation of all balance sheet accounts and revenue and expenditure accounts • Training City Accounting and Finance personnel Proposal 19 November 2021 108 10 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 Remote Access CARMEN JACK50N CPS^,.LLC As some requirements of the City may need to be completed remotely, the Firm has the ability to provide services via remote access to the Cities' accounting system, either by the Firm's resources or the Cities' resources. Work Schedule On -site work will be performed Monday through Friday, eight hours per day, or as requested by the City Executive Director. Outside of on -site services, work may be performed for the City via remote access to the Cities' accounting system, server, and other files. Hours and time for services performed via remote access will be at the request of the City Executive Director and may be restricted based on the availability of the dedicated remote connection. 5. COST Fees and Exoenses The total cost will be based on hours and days worked at the hourly rates listed below. SCHEDULE OF PPOFE55IONAL FEES lob Class Pate ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Firm President/CPA ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ $175/hour Certified Public Accountant $145/hour ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ Project Manager ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ $145/hour Accounting Supervisor ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ $135/hour Senior Accountant $125/hour ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ Accountant ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- $100/hour Proposal 19 November 2021 109 11 Carmen Jackson CPA, LLC CAW"IEN City of Seward - Interim Finance Director 1ACK50N Proposal November 19, 2021 C P A L L C The City will reimburse for airfare and lodging on a per -occurrence basis. Below is an estimated cost for airfare to and from Seward for one person. Lodging will be reimbursed by the City based on OCONUS Federal Travelers Per Diem for Maximum Lodging (FY2021 listed below as reference). The Firm Project Team will require per diem reimbursement for meals and incidentals following the OCONUS Federal Travelers Per Diem schedule. Reimbursement for airfare will be based on actual expense for utilization of local airline with main cabin seating. SCHEDULE OF ESTIMATED TRAVEL RATES Expense E56mated Rate ----------------------------------------------------------------------------------- -' Airfare ----------------------------------------- $200 (round trip from Anchorage to Seward) I ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ Lodging in Seward $104 - $299 (per night) ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ Meals and Incidentals $146 (daily) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Term of Contract and Commitment to Perform Work Services will commence once signatures are affixed on an Engagement Letter to follow acceptance of this proposal and terminate on June 30, 2022. The Firm's proposal is a firm and irrevocable offer for the one-year period and is valid for 60 days beginning November 19, 2021. Billing for Services The City will be billed monthly for services, and payment will be expected within 15 days of receiving each invoice. If payments become more than 30 days overdue, work may be suspended until the account is brought current. Proposal 19 November 2021 12 110 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 ATTACHMENT A. LICENSES LICENSE DETAILS License #: 114219 Program: Public Accountancy Type: Limited Liability Company Public Accounting Permit Status: Active DBA: Issue Date: 0812212016 Effective Data: 1213012019 Expiration Date: 12/31/2021 Mailing Address: WASILLA, AK, UNITED STATES Owners Owner Name Entity Number Carmen Jackson CPA, LLC 10038906 Relationships Title License/Entity # Name License Status Expiration Date Partner or Shareholder CPAI2685 CARMENJACKSON Active 12/31/2021 Designations No Designations Found Agreements/Actions/Accusations No Agreements/Actions/Accusations Found CARMEN JACK50N CIS/1,.LLC COPYRIGHT 0 STATE OF ALASKA • DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT Proposal 19 November 2021 13 111 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 LICENSE DETAILS License #: CPA12685 Program: Public Accountancy Type: Certified Public Accountant Status: Active Issue Date: 11/13/2013 Effective Date: 12/30/2019 Expiration Date: 12/31/2021 Mailing Address: WASILLA, AK, UNITED STATES Owners Owner Name Entity Number CARMEN M. JACKSON Relationships Title License/Entity # Firm 114219 Designations No Designations Found CARMEN JACK50N Name License Status Expiration Date Carmen Jackson CPA, LLC Active 1213112021 Agreements/Actions/Accusations No Agreements/Actions/Accusations Found COPYRIGHT © STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT Proposal 19 November 2021 14 112 CARMEN JACKSON cvn L Lc November 21, 2022 Janette Bower City Manager City of Seward Dear Janette, Carmen Jackson CPA, LLC (Firm) appreciates the opportunity to continue to work with City of Seward (Organization). This letter is to confirm the Firm's continued engagement with the Organization as indicated in the engagement letter signed on July 7, 2022. The services will commence on January 1, 2023, and terminate on December 31, 2023, unless written renewal is entered into by both parties prior to the termination date. Also renewed at this time, following the same service timeframe, are the following Special Project engagements: • Policy and Procedure Update • Chart of Accounts Review and Update Sincerely, Carmen Jackson CPA, LLC President Accepted BL. Janette Bower, City Manager Date 2521 E Mountain Village Dr Governmental and Not -for -Profit Phone: (907) 357-2671 Ste B PMB 209 Interim Staffing; Accounting Assistance W : carmenjacksoncpa.com Wasilla, Alaska 99654 Audit Prepb:- Lion Email: Service@CarmenjacksonCPA.com Resolution 2022-124 Authorizing the City Manager to Enter into a Contract with Cornerstone Credit Services, LLC For the Provision Of Collection Agency Services Documents: • Agenda Statement • Resolution 2022-124 • Attachments: o Agreement for collection services o Letter to City of Seward from Cornerstone Credit Services, LLC o Client Services Flyer ISE City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-124: Authorizing the City Manager to Enter into a Contract with Cornerstone Credit Services, LLC For the Provision of Collection Agency Services Background and justification: The City of Seward strives to provide a high level of service to our community and regularly evaluates mechanisms to increase the efficiency of how we conduct operations. At this time, the City does not have a provider of collection agency services, which often leads to a loss in revenue. This loss in revenue has a negative impact on the customers who do pay for services in a timely manner as the lost revenue requires an increased rate for provision of services to accommodate for lost payments. It is in the best interest of the community to ensure as high of a level of payment compliance as possible. As of November 2022, the City of Seward has $375,322 in past due payments that would be eligible to for collection agency action. The proposed agency, Cornerstone Credit Services, LLC is an Alaska based company with over 35 years of experience. Cornerstone Credit Services, LLC collects a fee based upon the amounts collected. Variable Rate contingency fee included in the proposed contract: • $ 0 to $ 700 = 35% Rate per account • $ 701 to $ 2,000 = 30% Rate per account • $ 2,001 to $ 999,999 = 25% Rate per account Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive 3.7.1.3 Continue to improve the quality and efficiency of city governmental Plan: services. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): x Creates revenue in the amount of: X Creates expenditure in amount of: Creates a savings in the amount of Has no fiscal impact $ Creates Revenue from collected amounts $ Expends a portion of the collected revenue to compensate the collection agency "k Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Note: amounts are unaudited Unassigned Fund Balance Net position — restricted $ Net position — unrestricted $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation xeAdopt Resolution Other: "r Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-124 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into A Contract With Cornerstone Credit Services, LLC For The Provision Of Collection Agency Services WHEREAS, the City of Seward strives to provide a high level of services to residents and taking actions to keep rates, fees, and charges as equitably priced as possible; and WHEREAS, the City of Seward currently has approximately $375,300 in past due payments that are eligible to be sent to a collection agency for collection efforts; and WHEREAS, lost revenue has a negative impact on the rate paying citizens of Seward; and WHEREAS, Cornerstone Credit Services, LLC is an Alaska based company with over 35 years of experience; and WHEREAS, the rate contingency fee in the contract paid to Cornerstone Credit Services, LLC as a percentage of the revenue collected; and WHEREAS, the rate contingency fee established in this contractual agreement are within the normal amount in the collection agency industry; and WHEREAS, this contract will have a positive impact on the finances of the City of Seward as well as the citizens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to enter into a contract with Cornerstone Credit Services, LLC for the provision of collection agency services. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor "rA AGREEMENT FOR COLLECTION SERVICES Cornerstone Credit Services, L.L. C. ("CCS") and City of Seward ("Client"), hereby agree that all Accounts and/or Dishonored Checks referred to CCS are subject to the terms and conditions of the following Agreement between the parties: 1. CCS agrees to provide Collection Services to Client for all Accounts and/or Dishonored Checks referred to it by Client ("Referrals"). CCS agrees to comply with all federal, state and local laws and regulations including the Fair Debt Collection Practices Act in providing Collection Services. 2. CCS will make available for audit or inspection all records pertaining to Client and Client Referrals. 3. CCS will deposit payments made on Referrals into a trust account maintained for all clients. Client will receive a monthly statement reflecting all payments made on Client Referrals. Payments will be remitted to Client, less CCS's collection fee, 15 days after the end of the month in which the collection is made. Any additional fees due CCS and reflected on the monthly statement to Client are due and payable upon receipt of the statement by Client. 4. Client agrees to immediately notify CCS of any direct payments it receives on Referrals. Merchandise accepted for return and credit is considered the same as payment. Upon receipt of such payment, Client shall submit to CCS the fee provided for in this Agreement. 5. CCS shall have authority to receive payment in cash, check or money order, and shall have authority to endorse checks, drafts, money orders, or other negotiable instruments made payable to Client that are received in payment of a Referral. 6. For Account Collection Services provided by CCS under this Agreement, CCS will charge a collection fee of % on all payments made to CCS or directly to Client once the account has been referred to CCS for collection. CCS will charge a collection fee of % in cases where it commences legal action, submits required bankruptcy filings or refers the account to an attorney or agent. 7. For Dishonored Check Collection Services provided by CCS under this Agreement, CCS will charge a collection fee of $30.00 or the highest amount allowed under A.S. 09.68.115, whichever is greater. CCS will deduct the collection fee from the payment(s) received from the debtor. If payment is made directly to Client, Client shall notify CCS and pay CCS the collection fee provided for in this Agreement. Except as otherwise provided in this Agreement, this shall be the only compensation to CCS for the Dishonored Check Collection Services provided. 8. During the term of this Agreement, Client may access CCS's check verification system provided CCS receives Client's dishonored checks directly from Client's bank. 9. Client authorizes CCS to add and retain interest to Referrals at the rate allowed by law. 10. All Client Referrals will specify the date the debt became due; which portion of the Referral is principal; which portion is interest, if any; which portion is a late fee, if any; and will separately state what agreement, if any, Client has with the debtor for charging interest and/or late fees. 11. CCS will obtain Client's consent prior to making any settlement for less than the Referral amount. Should legal action be required, the amount of the claim may be adjusted to reflect the principal amount of the Account or Dishonored Check. 12. CCS will obtain Client's consent prior to commencing any legal action on Referrals. CCS agrees to pay all normally incurred court costs and attorney fees up to five hours of attorney time. If CCS determines that additional attorney time is necessary and warranted, Client may request that CCS incur additional Attorneys fees. Client must reimburse CCS for the additional fees. 13. If CCS commences litigation and the opposing party is awarded attorneys fees or damages as a result of acts or omissions of the Client, including but not limited to a determination that the amount was never legally owed, or that Client included unlawful interest, or a finding that Client failed to comply with the Federal Truth -in -Lending Act, Client will be liable for such award. If CCS pays the award, Client agrees to reimburse CCS immediately upon receipt of written notice of the amount and CCS's payment. 14. Client will reimburse CCS for its own costs and attorneys fees if Client fails to appear at scheduled trials or hearings or fails to report direct payments from the debtor. 15. Client may not cancel its request for collection services for a particular Referral unless the claim was paid prior to the Referral or the parties agree to the cancellation. A service fee may be charged for Referrals canceled after the referral date, or on an amount referred that was not legally owed. 16. Client warrants, that so far as is known to Client, each Referral assigned for collection is a valid and existing debt. 17. This Agreement shall be effective as of the date shown and continue in effect until terminated as hereinafter provided. Either party may terminate this Agreement by giving the other party at least 30 days prior written notice of the date of termination. Referrals placed with CCS before the cancellation shall remain with CCS until which time, in CCS's opinion, all collection activity has ceased. 18. The provisions of this Agreement shall override any and all contrary or conflicting provisions contained in any previous agreements. This Agreement is entered into by and between CCS and Client, this 12th day of December 2022 by their duly authorized and empowered representatives. Cornerstone Credit Services, L.L.C. City of Seward Client Authorized Signature Date Authorized Signature Date Client City of Seward Address Pp Box 1671410 Adams Street City Hall Building City Seward State AK Zip 99664 Contact Name Stephen Sowell Phone # (907) 224-4066 Extension Fax # (907) 224-4038 Special Instructions: *Variable Rate 117= $1-700=35% 701-2000=3Mo 2001-99999=25% Reg F- Charge -off Date November 3, 2022 City of Seward Attn: Stephen Sowell PO Box 167 - Mail Seward, AK 99664 Re: Request for Proposal Dear Stephen, Thank you for providing Cornerstone Credit Services, LLC., the opportunity to respond to your request regarding collection needs. Cornerstone Credit Services is an Alaska -based firm that believes in protecting the interests of the businesses and consumers in our communities. With a management team that has over 35 years of experience in the industry, we believe Cornerstone has the expertise to continue to provide the ideal collection system for the City of Seward, and to provide the professionalism, service, and recoveries you should expect. Our website at www.comerstonecredit.net can provide you with an additional perspective of our agency and the services we offer. There are no upfront costs associated with our debt collection service; we are paid a contingency fee only when we are successful in collecting money for our clients. Our contingency fee is variable based upon the balance of the submitted accounts. Here is the variable rate contingency fee schedule for clients with larger account balances: $0 to $700 = 35% Rate per account $701 to $2000 = 30% Rate per account $2001 to $999999 = 25% Rate per account Collection Procedures Cornerstone Credit Services utilizes the same collection strategy on all accounts regardless of age or perceived account recovery. All accounts regardless of the amount receive the standard validation isM notice. If Cornerstone has another account on the same person they are "linked" together in order to provide the most current contact and location information, and processed together. Delinquent Account Recoveries All accounts referred for collection are entered and posted in one step. Immediately upon listing, a validation notice adhering to the requirements of the Fair Debt Practices Act is generated. CCS utilizes an internal linking process to match duplicate consumers together even if the credit grantor is different. This process provides the most current location and asset information about the consumer to the collector. Telephonic attempts and letters are utilized on a regular basis. Typically, accounts are followed on a weekly or bi-weekly basis. In the event a consumer is out of town or is temporarily unable to pay, our agency may delay further contact, allowing for a consumer's circumstance to change before a follow up attempt is made. Once contact is made, the collector will request the balance in full, or negotiate a reasonable payment alternative. Payments may be made by cash, check, web -based credit card, money order or ACH electronic check. If the collector is unable to secure payment, the account is reviewed for the possibility of further collection activity. This activity may include filing an action, obtaining a judgment, and executing on this judgment. Accounts without telephone numbers are run through Intercept. Once the account runs through Intercept, the collector commences skip tracing. Skip tracing Cornerstone utilizes an internet-based real-time locator service. This product allows our collectors to immediately perform national skip tracing searches, to access nationwide telephone numbers, and to retrieve location information more specific to Alaska, such as business license, fishing and hunting license, and voter registration. As the largest collection agency in Alaska, Cornerstone further builds on its skip tracing system by matching and linking identical consumer accounts and information. Legal Resources Cornerstone has a fully staffed legal department with 3 full-time dedicated personnel. Additionally, we have established attorney relationships in Anchorage and Fairbanks, as well as other outside contractors to effect collections where legal action is required and authorized. Our legal department files actions each year across Alaska, with a complete post judgment execution process including wage garnishment, lien filing, asset execution, and the attachment of Permanent Fund Dividend (PFD) Checks. 120 Historically, we realize that a relatively small percentage of referrals will have an action initiated against them. However, by having an active legal department in place, our agency can affect collections on those accounts that ultimately fall into this category. Legal Procedures Criteria Cornerstone wants to ensure success when legal action is pursued, and strives to determine the outcome of legal action before the process formally begins. To this end, our collectors satisfy certain criteria before referring accounts to the legal department. Prior to assignment, collectors have typically established recent contact with the consumer and must have personal identification information, address verification and asset research completed (this includes Permanent Fund eligibility.) Collectors then finish the evaluation and submittal process by searching for prior judgments, garnishments, or liens that would make the post judgment process ineffective. Procedures Once an account has been approved for legal action, an assignment is sent to the client for lawsuit approval and a supplemental affidavit. Once the small claims suit is approved, the legal documentation is prepared, reviewed by counsel, and filed. Cornerstone pays all attorney fees, court filing fees, and process service fees. If a consumer files an answer in response to the suit, the proceedings may be moved to District Court. A Cornerstone legal representative attends all scheduled trials. • Post -Judgment: After judgment is entered, requisite legal paperwork is filed to place levies on the PFD. A Cornerstone legal representative attends any scheduled exemption hearings. • Bankruptcy: Bankruptcies are addressed by changing the status of all collection accounts involved to accurately report a bankruptcy filing. Cornerstone files a proof of claim when required for both dischargeable and non -dischargeable debts. Client Services Online Client Services Online enhances our clients' ability to securely exchange information. Using an Internet connection, you can view information, update accounts, and access the following account and client information real-time: • Inquire on the status of accounts by name, your account number, or our account number. • Account action summary. • Client specific A/R: amount owed, delinquency, amount due client. • Client statistics: month -to -date and year-to-date. IPA • Client actuary reporting, which provides an overview of new, paid, and cancelled accounts and recovery numbers. Client Services Online is much more than a tool to view account information. You would also have the ability to: • Enter accounts on an individual basis, or in quantity. • Submit direct payments. Internal Performance Measures Cornerstone is committed to providing consistent recoveries for our clients. Performance standards reports are generated on a frequency basis dictated by the needs of the particular client. The key account manager then reviews the information and looks for specific recovery indicators such as age of accounts, the balance of the accounts, the consumer demographic background, and the type of debt. From that vantage point, Cornerstone can quickly determine if our collection efforts are aligning with predicted recovery levels. This regular process of review helps Cornerstone exceed national average collection recoveries, and increases our collection performance to our clients in a way that is responsive to their needs. `6 ii Cornerstone www.comerstonecredit.net Managing your accounts receivable has never been easier! By using our Internet connection, you can view information on accounts that have been assigned to us for collection. Once you have been assigned passwords, you can access the following information on your accounts: • Inquiry by Name, Your account number, or Our account number • View whether or not payment has been made on your account and the current balance • Account action summary, which shows what action has taken place on an individuals account • Client actuary statistics so you can monitor our success month to month • Client A/R-amount owed, delinquency, amount due you at time of inquiry • Print out your end of month statements • Print out a list of your accounts Client Services is much more than viewing accounts and reports. Customer Service Representatives now have the ability to communicate with authorized members of our staff. • Place accounts with a mouse click through our file upload process or on an individual basis. • Notify us of payments received by your office. Our bookkeeper will review and post them directly to our system the same day • Instantly message our customer service department If you would like more information about Client Services or would like to get your user ID and password, please call 770-8100. 123 Resolution 2022-125 Accepting Grant Funds in the Amount of $20,000 from the American Society for the Prevention of Cruelty to Animals (RSPCA), For the Purchase of Veterinary Equipment for the Animal Shelter Documents: • Agenda Statement • Resolution 2022-125 • Attachments: o ASPCA Grant Agreement 124 City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2022-125: Accepting Grant Funds in the Amount of $20,000 from the American Society for the Prevention of Cruelty to Animals (ASPCA), For the Purchase of Veterinary Equipment for the Animal Shelter Background and justification: The Seward Police Department has been granted $20,000 by the American Society for the Prevention of Cruelty to Animals (ASPCA) to be used toward the purchase of veterinary care equipment for the Seward Animal Shelter. One of the goals for the new animal shelter will be adding the ability of the Seward Animal Shelter to provide on -going basic medical attention to the animals of the Seward community. The Police Department respectfully requests the city council to accept these funds on behalf of the Seward Animal Shelter so that they may be put into immediate use. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Comprehensive Plan: 2.2.9 Public Safety 1) Continuously plan for Plan: future police services to ensure the highest level of public safety within the community 2) Support adequate police services and equipment. Strategic Plan: (Page 18) Promote a Safe Community Other: Certification of Funds Total amount of funds listed in this legislation: $ 20,000 This legislation (✓): ✓ Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s) Not budgeted ✓ Not applicable 01000-1212-4253 20,000 `PR Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position — restricted $ 2,575,000 Fund Balance/Net position — unrestricted/unassigned $ 7,776,797 Available Unrestricted Cash Balance: $ 10,025,076 Finance Director Signature: Attorney Review RYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: `M, Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-125 A Resolution of the City Council of the City of Seward, Alaska, Accepting Grant Funds in the Amount of $20,000 from the American Society for the Prevention of Cruelty to Animals (ASPCA), For the Purchase of Veterinary Equipment for the Animal Shelter WHEREAS, the City of Seward is nearing the completion of the new Animal Shelter building; and WHEREAS, the City of Seward Animal Shelter is seeking to expand its ability to care for animals by providing basic veterinary services; and WHEREAS, the American Society for the Prevention of Cruelty to Animals (ASPCA) has awarded the City of Seward Animal Shelter with grant funds in the amount of $20,000 to be used for purchasing veterinary equipment for the Animal Shelter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to receive the funds from the ASPCA to be used towards the purchase of veterinary equipment for the Animal Shelter. Section 2. Funding in the amount of $20,000 is hereby accepted from grant revenue account number 01000-1212-4253 and appropriated to account number 01000-1212-7215 Operating Supplies Expense. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor `M DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA Grant Agreement Reference: NAME: Seward Animal Shelter PROJECT: Veterinary Care Equipment for new Animal Shelter Building AMOUNT: $ 20,000 GRANT NUMBER: 202209-29798 GRANT EFFECTIVE DATE: 10/11/2022 GRANT EXPIRATION DATE: 10/31/2023 ASPCA GRANT OFFICER: Tricia Sebes ASPCA GRANT MANAGER: Dina Trefethen October 11, 2022 Alan Nickell P.O. Box 167 410 Adams Street Seward, AK 99664 Dear Alan Nickell, The American Society for the Prevention of Cruelty to Animals (the "ASPCA") is deeply honored to be able to grant to Seward Animal Shelter (the "Grantee," and together with the ASPCA, the "Parties" and each a "Party") the amount of $ 20,000 (the "Grant"). These funds are designated for Veterinary Care Equipment for new Animal Shelter Building, as described in the Grant request, the Grant Request Documents, and, if applicable, its amendments (the "Project") and subject to the terms of this agreement (the "Agreement"). Unless otherwise noted in the payment schedule below, the ASPCA shall issue the Grant to the Grantee approximately two to six weeks following receipt of the signed original contract, including all pages. By signing this Agreement, you represent and warrant that Grantee will meet the obligations specified in this Agreement. Intending to be legally bound and in consideration of the Grant provided to the Grantee and the desire of the Grantee to conduct the Project, the parties hereby agree to the following terms and conditions as of the Grant Effective Date listed above (the "Effective Date"): 128 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA 1. Grant Requirements. The ASPCA shall pay the Grant to the Grantee according to the following schedule: Payment ID Due at Amount Due 21275924 10/11/2022 $ 20,000 The Grantee acknowledges and agrees that the Grant shall be used exclusively for costs incurred directly in connection with the Project and as set forth in this Agreement, and that failure to do so will result in the Grantee having to return the Grant to the ASPCA within ten (10) days of the ASPCA's request to do so. Unless Grantee is expressly exempt from this requirement (e.g. as an agency or instrumentality of government), it shall meet the ASPCA Grantee Organizational Standards (the "Standards"), attached hereto as Schedule 1. If Grantee does not meet the standards by the Effective Date, the ASPCA may, in its sole discretion, grant additional time for the Grantee to come into compliance with the Standards. If additional time is granted, Grantee shall have 12-months or until the Expiration Date, whichever is sooner, to comply with the requirements and provide proof of compliance as a part of its required reporting. The Grantee agrees that at no time will any funds it receives from the ASPCA be used to attempt to influence the outcome of any selection, nomination, election, or appointment of any individual to any public office or office of a political organization within the meaning of Internal Revenue Code Section 527(e)(2), and shall furthermore not use any of the funds it receives from the ASPCA to participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of (or in opposition to) any candidate for public office. For projects that include grant funds used to purchase food for a gathering of individuals, the Grantee will limit the use of ASPCA funds to purchase vegetarian, vegan, fish or welfare -certified meat products only. "Welfare -certified meat products" shall mean products that are from farms, obtained either directly or through another supplier (restaurant, retailer, etc.), that are certified by at least one of the following certification programs: (a) Animal Welfare Approved; (b) Certified Humane; and/or (c) Global Animal Partnership, Steps 2 and above. For more information about welfare -certified products or where to locate welfare -certified products, please visit http://www.aspca.org/take-action/help-farm- animals/finding-hi gher-welfare-pro ducts. Employees, volunteers or other associates of the Grantee whose food expenses are reimbursed or otherwise paid from ASPCA grant funds, including, but not limited to beneficiaries of travel stipends and scholarships, are strongly encouraged to choose higher -welfare meat products, fish, vegan or vegetarian food. Grant Reporting: The Grantee must submit reports (the "Grant Reports") to provide the ASPCA with information about the Project and to ensure the Grant is being used as described in this Agreement. Grant Reports shall be due per the following schedule and must be submitted through the Grantee's Fluxx account: 129 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA Report Type Due Date NTSI Final Report 11/14/2023 The Grantee acknowledges it may be subject to additional reporting requirements as assigned by its ASPCA Grant Officer and set forth in the Grant record in Fluxx (the "Additional Reporting"). Additional Reporting shall be submitted as a part of the regular Grant Reports. Grantees that fail to submit required documentation by the Final Report Due Date may jeopardize future grants and/or grant payments. Grant Extensions: Extension requests will not be considered for the Final Report Due Date. However, should the Grantee need a Grant extension due to unforeseen delays in the Project timeline, Grantee may request an extension by emailing grants&aspca.org before the Grant Expiration Date. The ASPCA shall review the Grantee's request and may grant an extension to the Grant term. If the ASPCA declines the request for an extension, or if the Project is completed but carries a balance of unspent funds, the Grantee shall promptly refund and pay back to the ASPCA the unexpended balance. Ad Hoc Requirements: The ASPCA may request additional information regarding the Project. Upon such a request, the Grantee must provide the requested information in a timely manner. Such additional information may include but is not limited to receipts, photographs, and press information. The ASPCA may choose to conduct site visits of the Grantee's location(s). The Grantee must provide the ASPCA with access to such locations at a date and time mutually agreed upon by the Parties. 2. Compliance with the Law and Maintenance of Tax -Exempt Status. In carrying out the Project, the Grantee shall comply with all applicable federal, state and local laws and regulations including but not limited to all applicable federal, state, and local employment laws, regulations, and rules. Grantee will not use and will require any subgrantee or contractor not to use Grant funds in violation of U.S. Export Controls, directly or indirectly (1) to pay for or provide to governments or Persons located in Embargoed Countries or any Person on the Denied Persons List goods, technology or services; (11) to finance, approve, support or facilitate the provision of goods, technology or services to governments of or Persons located in Embargoed countries or Persons on the Denied Persons List; or (111) to conduct any transaction of any kind with a Person on the SDN List. If the Grantee is a 501(c)(3) organization, the Grantee certifies that it is in good standing with the Internal Revenue Service and shall notify the ASPCA immediately of any change in, or challenge by the Internal Revenue Service to, its status as a 501(c)(3) tax-exempt organization. 3. License. Each Party hereby grants to the other party a license to use the Party's name and trademarks on materials directly related to the activities of the Project and/or the Grant. 130 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA All use of the ASPCA name and trademarks must comply with the ASPCA's style guide. "ASPCA Trademarks" are: "ASPCA®", which must always appear in PMS 422 and 021, unless used in materials that are completely black and white in nature, in which case it may appear in black; and "The American Society for the Prevention of Cruelty to Animals®". 4.Acknowledument of ASPCA Support. In consideration of the Grant, the Grantee may publicly acknowledge that the Project was made possible through a generous grant from the ASPCA. If the Grantee chooses to make an acknowledgment, Grantee shall submit any Project acknowledgements that include the ASPCA's name or trademarks to presskaspca.org for review and approval prior to its inclusion in any materials prepared and intended to be distributed regarding the activities of the Project. No changes on the approved version of any Project acknowledgements shall be instituted by the Grantee without the prior written approval of the ASPCA. The ASPCA has the right in its sole discretion to require the Grantee to remove all references to the ASPCA's involvement if the ASPCA determines that the Grantee is not fulfilling its obligations under this Agreement or if for any other reason the ASPCA determines that it is no longer in the ASPCA's best interest to be referenced in such manner. For further assistance regarding recognition of the Grant, including press releases, advisories, or general media outreach, please contact the ASPCA's Media Department at presskaspca.org or visit https://www.asl2capro.org/media-and-promotional-materials-asl2car-grant-recipients for press release templates, logos, and other media materials. 5. Records. The Grantee will keep accurate books and records with respect to the grant in accordance with Generally Accepted Accounting Principles (GAAP) and business practices. The Grantee will keep records of receipts and expenditures made of Grant funds as well as copies of the reports submitted to the ASPCA and supporting documentation for at least three (3) years after completion of the use of the Grant funds, and will furnish or make available such books, records, and supporting documentation to the ASPCA for inspection at reasonable times from the time of the Grantee's acceptance of the Grant through such period. 6. Termination. The ASPCA may, in its sole discretion (1) withhold payment of funds until in its opinion the situation has been corrected or (11) declare the Grant terminated in any of the following circumstances: a. If, as the result of the consideration of reports and information submitted to it by the Grantee or from other sources, the ASPCA, in its sole discretion, determines that continuation of the Project is not reasonably in furtherance of the ASPCA's mission to provide effective means for the prevention of cruelty to animals throughout the United States (the "ASPCA Mission") or that the Project is not being executed in substantial compliance with the grant request (or work plan as revised) or that the Grantee is incapable of satisfactorily completing the work of the Proj ect; b. In the case of any violation by the Grantee of the terms and conditions of this Agreement; c. In the event of any change in, or challenge by the Internal Revenue Service to, the Grantee's status as a 501(c)(3) tax-exempt organization if applicable; or 131 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA d. If it is revealed that, during the Project, the Grantee is or was involved in any activity or makes any statement disparaging of, or reflecting unfavorably upon the ASPCA, tarnishes the reputation of the ASPCA or is not in alignment with the ASPCA Mission. If the ASPCA terminates the Grant, it shall so notify the Grantee, whereupon it, if so requested by the ASPCA, shall promptly refund and pay back to the ASPCA any unexpended balance of the Grant funds in the Grantee's hands or under its control or any expended Grant funds deemed to have been misappropriated per the terms of this Agreement. Upon completion of the Project or termination of this Agreement for any reason, the ASPCA will withhold any further payments of Grant funds. All such determinations by the ASPCA under this Section 6 will be final, binding and conclusive upon the Grantee. 7. Future Funding. The Grantee acknowledges that the ASPCA and its representatives have made no actual or implied promise of funding except for the amounts specified in this Agreement. If any of the Grant funds are returned or if the Grant is rescinded, the Grantee acknowledges that the ASPCA will have no further obligation to the Grantee in connection with this Grant as a result of such return or rescission. 8. Miscellaneous. This Agreement is intended to be binding upon the Grantee and the ASPCA. This Agreement represents the final agreement between the parties with respect to the subject matter hereto, and supersedes any and all prior agreements, written or oral, between the parties with respect to the matters contained herein. This Agreement is not intended to, nor shall it be deemed to create, any partnership or joint venture between the Grantee and the ASPCA. This Agreement shall be interpreted, governed by and construed in accordance with the internal laws of the State of New York, without regard to the conflict of laws principles thereof. The parties hereto acknowledge and consent to personal jurisdiction and venue exclusively in New York, New York with respect to any action or proceeding brought in connection with this Agreement. By accepting the Grant funds, you represent and warrant that you are capable of binding the Grantee to the terms set forth in this Agreement. Sincerely, THE AMERICAN SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS FDocuSigned by: &AkA 1 " Wunkt n �P� Lauren Martin Vice President, Deputy General Counsel 132 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA Schedule 1 ASPCA Grantee Organizational Standards • Must have at least 4 board members • Majority of the board must be independent' • Chairperson or Treasurer may not be compensated • Business registration must be current/active in the Grantee's state of incorporation 1 This means that fewer than half of Grantee's Board members may be paid employees and/or family members or close relatives. 133 DocuSign Envelope ID: 825875B0-A90A-4F48-9D7A-82835C23E7BA Charitable registration must be current/active in the state of the Grantee's primary location (for grants=>$25,000) No overdue reports for any ASPCA grants, if applicable No delinquent refunds, if applicable 134 Resolution 2022-126 Adopting the Calendar Year 2023 City of Seward Fee Schedule Documents: • Agenda Statement • Resolution 2022-126 • Attachments: o 2023 Fee Schedule `KV City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-126: Adopting the Calendar Year 2023 City of Seward Fee Schedule Background and justification: Seward City Code in various titles clarifies that "fees shall be set by resolution of the City Council". These fees are necessary and appropriate in order to recoup at least a portion of the cost of delivering the various services and related supplies to the public. While many of the charges associated with electric, water, and wastewater utility costs are included in the tariff; other costs such as permits, inspections, and licenses are not. The 2023 Fee Schedule represents the costs of services not listed in City Code or the 2023 Tariff documents. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.8 City Government Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): x Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of Has no fiscal impact Funds are (✓): x Budgeted Not budgeted Not applicable $ Included in projected 2023 Department Budgets Line item(s): Projected revenues are included in various Department Budgets Fund Balance Information Affected Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance Net position — restricted Net position — unrestricted Electric Wastewater Water F1 Healthcare Note: amounts are unaudited Available Unrestricted Cash Balance: ` 12, Finance Director Signature: Attornev Review RxYes Attorney Signature: Not applicable Comments: Iq Approve Resolution Other: Administration Recommendation 137 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-126 A Resolution of the City Council of the City of Seward, Alaska, Adopting the Calendar Year 2023 City of Seward Fee Schedule WHEREAS, various titles of Seward City Code state "fees shall be established by City Council"; and WHEREAS, while City Code and the Utility Tariff documents include rates for the Harbor, Water, Sewer, Electric, permits, and other fees; there are fees which need to be approved by City Council annually in a fee schedule; and WHEREAS, the City of Seward has determined that the proposed 2023 City of Seward Fee Schedule represents the reasonable fees to be charged for various services to the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The rates incorporated herein and attached hereto as the "City of Seward 2023 Fee Schedule" are effective January 1, 2023 until December 31, 2023. Section 2. This resolution shall be effective upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 138 City of Seward 2023 Fee Schedule i6R Table of Contents AnimalControl................................................................................................................ 3 CityClerk's Office........................................................................................................... 3 Community Development.............................................................................................. 3 FireDepartment............................................................................................................. 4 Library............................................................................................................................ 4 Parksand Recreation..................................................................................................... 5 2 140 Scheduled Rates Charges, And Fees Animal Control License Dog/Cat $ 5.00 Adoption Cat $ 10.00 Adoption Do $ 15.00 Shelter Deposit Refundable with Proof of Spay/Neuter) $ 40.00 Impound Fee 1st Offense $ 25.00 Impound Fee 2nd Offense $ 50.00 Impound Fee 3rd Offense $ 100.00 Boarding Fee Per Da $ 3.50 City Clerk's Office Headstone Deposit Refundable $ 100.00 Burial Permit $ 25.00 Business License Fee Annual or Seasonal $ 30.00 Business License Late Fee Annual or Seasonal $ 30.00 Mobile or Roving Vendor Application Fee $ 50.00 Mobile or Roving Vendor Permit Fee $ 250.00 Taxi Permit Fee Per Vehicle $ 100.00 Community Development Conditional Use Permit $ 330.00 Copies, 81/2 x 11 & 11 x 17 B&W, Per Page $ 0.40 Copies, 81/2 x 11 & 11 x 17 Color, Per Page $ 1.00 Employee Campground Permit Annual Fee $ 200.00 Encroachment Permit $ 80.00 Flood lain Permit $ 380.00 Land Use Amendment $ 300.00 Large Format Printing - 17 x 22 Per Page $ 15.00 Large Format Printing - 22 x 34 Per Page $ 20.00 Large Format Printing - 24 x 36 Per Page $ 25.00 Large Format Printing - 28 x 40 Per Page $ 30.00 Large Format Printing - 34 x 44 Per Page $ 45.00 Large Format Printing - 36 x 48 Per Page $ 65.00 Large Format Printing - Custom $ 100.00+Staff Time Lease Amendment $ 130.00 Lease Assignment $ 80.00 Non -Conforming Certification $ 50.00 Preliminary Plat Review $ 75.00 Recording Fees Set by State of Alaska Rezoning Zone District Change) $ 300.00 RV Park, Mobile Home/Camper Permit Annual Fee $ 200.00 Sin Permit $ 30.00 Snow Clearing Service Actual Cost + 25% Admin Fee Site Plan Review Included in Building Permit Street Address Assignment No Charge Variance - Land Development Requirement $ 330.00 Variance - Sin $ 130.00 Zoning Code Appeal $ 350.00 `« Fire Department Explosive Permit - Short -Term $ 125.00 Explosive Permit - Long -Term $ 250.00 Explosive - Permanent Storage $ 250.00 Explosive - Fire Department Stand B(Hourly) $ 125.00 Fire Inspections - Short Term Rental $ 30.00 Fire Inspections - Alcohol/Marijuana $ 30.00 Fire Inspections - Hotel/Motel $ 120.00 False Alarm - 1-3 Calls No Charge False Alarm - 4th Call $ 100.00 False Alarm - 5th Call $ 125.00 False Alarm - 6th Call $ 300.00 Library Copies, Black and White - Self(per page) $ 0.20 Copies, Black and White - Staff(per page) $ 0.25 Copies, Color 8.5 x 14(per page) $ 0.50 Copies, Color 11 x 17(per page) $ 1.00 Bring Your Own New Paper Half Price Card Stock Limited Availability) $ 0.50 Fax Rates - Up To 10 Pages $ 2.00 Fax Rates - Up To 20 Pages $ 4.00 Fax to Toll Free Number Half Price Fax Received(per page) $ 0.20 Printer Rate, Recycled Paper 1st 5 Free Then $.10 per page $ 0.10 Printer Rate, New Paper(per page) $ 0.20 Printer Rate, Bring Your Own New Paper(per page) $ 0.10 Scan Rate - Per File $ 2.00 Notary Public Rate $ 3.00 Passports Execution Fee $ 35.00 Museum Admission Summer $ 4.00 Historic Trail DVD $ 15.00 Book Sales, Paperback $ 0.50 Book Sales, Large Paperback $ 1.00 Book Sales, Hard Cover $ 2.00 Book Sales, Auto/Video $ 2.00 Book Sales, Youth Free Magazines Free Lamination, Cold Self(per page) $ 1.00 Lamination, Cold Staff(per page) $ 1.50 8 GB USB Flash Memory Drive Purchase $ 5.00 Room Rental - Up To 3 Hours $ 25.00 Room Rental - 3-5 Hours $ 100.00 Room Rental - Up To 10 Hours $ 200.00 iCy: Parks and Recreation Campground Premium RV Site - Summer Only $ 65.00 Campground Water/Electric Site - Summer/Winter $ 55.00/$25.00 Campground RV Dr - Summer/Winter Site $ 40.00/$15.00 Campground Tent Site - Summer Only $ 20.00 Parking, Dail Most Lots 3 Day Max, S Lot 7 Days & NE Lot 14 Days) $ 10.00 Parking, Daily Spring Creek $ 5.00 Parking, Seasonal Permits Commercial $ 350.00 Parking, Seasonal Permits Harbor Employees All business in the harbor)$ 50.00 Parking, Seasonal Permits for Slip Holders $ 50.00 Parking, Seasonal Vehicle W/Trailer $ 200.00 Parking, Seasonal Visitor $ 100.00 Pavilion Branson Rental - 4 Hours $ 75.00 Pavilion First Lake Rental - 5 hours/Full Da $ 50.00/$100.00 Pavilion Rotary Rental - 5 hours/Full Da $ 50.00/$100.00 Ballfield Ryan Lewis & Citizen's Pavilion - 5 Hour $ 50.00 Ballfield Ryan Lewis & Citizen's Pavilion - Full Da $ 100.00 Ballfield Ryan Lewis & Citizen's Pavilion - Youth Program $ 25.00 Ballfield Ryan Lewis & Citizen's Pavilion - Non -Profit No Charge Ballfield John Perry Rental - 5 Hours/Full Da $ 50.00/$100.00 Ballfield John Perry Rental - Youth Program $ 25.00 Ballfield John Perry Rental - Non -Profit No Charge Ballfield Little League Rental - 5 Hour/Full Da $ 50.00/$100.00 Ballfield Little League Rental - Youth Program $ 25.00 Ballfield Little League Rental - Non -Profit No Charge Parks and Recreation Membership, 6 Punch Pass AVTEC Gym $ 20.00 Parks and Recreation Membership, 12 Punch Pass AVTEC Gym $ 40.00 Parks and Recreation Membership, Adult Year AVTEC Gym $ 100.00 Parks and Recreation Membership, Youth Year AVTED Gym $ 50.00 Parks and Recreation Membership, Family Year AVTEC Gym $ 350.00 143 Resolution 2022-127 A Resolution of the Alaska, Authorizing Employee Positions Documents: City Council of the City of Seward, the 2023/2024 City of Seward • Agenda Statement • Resolution 2022-127 • Attachments: o City of Seward Authorized Positions Document 144 City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-127: Authorizing the 2023/2024 City of Seward Employee Positions Background and justification: Seward City Code Chapter 3.10.025(A) states, "Allocation of positions. The City Manager shall analyze and evaluate the duties, responsibilities and qualifications required of each position in the classified service". Seward City Code Chapter 3.10.025 D. 3. requires the city manager to bring all new employee positions before the city council for approval. To be certain the council authorized positions align with the 2023/2024 budget, this resolution formally recognizes and authorizes 101 full-time positions and 22 seasonal positions. The following changes have been made to the City of Seward Authorized Positions document and are included in the 2023/2024 budget: • Three full -positions are added to the list of authorized positions: Maintenance Worker in the Parks & Recreation Department, a Firefighter/EMT in the Fire Department, and a Harbor Worker II to the Harbor Department. • One position, the Animal Control Officer Assistant, moved from part-time to full-time. • The Finance Director is unfunded in the 2023 budget, with the Finance Director position staffed by Carmen Jackson, CPA, and anticipating hiring a finance director in 2024, the position is funded in the 2024 budget. • Previously, a corporal position was created by taking a police officer position and promoting an officer into the corporal position. The corporal position is no longer used and has been deleted. In addition, one police officer position is unfunded in both the 2023 and 2024 budgets. The total number of authorized sworn officers is 11: the Chief, Deputy Chief, Sergeant, and 8 police officers. The total number of funded sworn officers is 10: the Chief, Deputy Chief, Sergeant, and 7 police officers. • The Custodian position, previously budgeted in the Library and Parks & Recreation Departments, moved to the Public Works Department. • The former Community Development Executive Assistant position is reclassified to a GIS Technician position. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 11.3 City Government and Finances Strategic Plan: Other: `«. Certification of Funds Total amount of funds listed in this legislation: $ 13,770,225 (2023) - $14,240,907 (2024) This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 13,770,225 (2023) - $14,240,907 (2024) Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): x Budgeted Line item(s): Throughout the 2023 and 2024 budgets Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Note: amounts are unaudited Unassigned Fund Balance Net position — restricted $ Net position — unrestricted $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attornev Review eYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Approve Resolution Other: ICR: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-127 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing the 2023/2024 City of Seward Employee Positions WHEREAS, Seward City Code Chapter 3.10.025(A) states, "Allocation of positions. The City Manager shall analyze and evaluate the duties, responsibilities and qualifications required of each position in the classified service"; and WHEREAS, Seward City Code Chapter 3.10.025 D. 3. requires the city manager to bring all new employee positions before the city council for approval; and WHEREAS, to be certain the council -authorized positions align with the 2023/2024 budget, this resolution formally authorizes 101 full-time positions and 22 seasonal positions; and WHEREAS, three full-time positions are added to the list of authorized positions: a Maintenance Worker in the Parks & Recreation Department, a Firefighter/EMT in the Fire Department, and a Harbor Worker II to the Harbor Department; and WHEREAS, one position, the Animal Control Officer Assistant, moved from part-time to full-time; and WHEREAS, the Finance Director is unfunded in the 2023 budget, with the Finance Director position staffed by Carmen Jackson, CPA, and anticipating hiring a finance director in 2024, the position is funded in the 2024 budget; and WHEREAS, the Corporal position in the Police Department is no longer used and has been deleted, and one police officer position is unfunded in both the 2023 and 2024 budgets; and WHEREAS, the Custodian position, previously budgeted in the Library and Parks & Recreation Departments, is moved to the Public Works Department; and WHEREAS, the former Community Development Executive Assistant position is reclassified to a GIS Technician position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby authorizes the positions listed in the City of Seward Authorized Positions document as attached herein. Section 2. This resolution shall take effect immediately upon its adoption. MIN City of Seward 2023/2024 Authorized Positions # of Funded in Funded in Department Job Title Positions 2023 2024 Administration City Manager 1 Yes Yes Assistant City Manager 1 Yes Yes Human Resources Manager 1 Yes Yes Executive Assistant 1 Yes Yes Total Authorized Positions: 4 Total Funded Positions: 4 4 Finance Director 1 No Yes Deputy Finance Director 1 Yes Yes Senior Accountant 1 Yes Yes Accounting Technician III 1 Yes Yes Accounting Technician II 1 Yes Yes Accounting Technician - Utilities 2 Yes Yes Accounting Technician - Payroll 1 Yes Yes Accounting Technician - Accounts Payable 1 Yes Yes Total Authorized Positions: 9 Total Funded Positions: 8 9 Public Works Director 1 Yes Yes Street Foreman 1 Yes Yes Maintenance Mechanic 3 Yes Yes Executive Assistant 1 Yes Yes Shop Foreman 1 Yes Yes Water and Wastewater Foreman 1 Yes Yes Water and Wastewater Operator 3 Yes Yes Custodian 2 Yes Yes Total Authorized Positions: 13 Total Funded Positions: 13 13 Community Development Director 1 Yes Yes Planner 1 Yes Yes GIS Technician 1 Yes Yes Total Authorized Positions: 3 Total Funded Positions: 3 3 Electric Director 1 Yes Yes Operations Supervisor 1 Yes Yes Field Engineer 1 Yes Yes Executive Assistant 1 Yes Yes Lineman 4 Yes Yes Plant Operator 2 Yes Yes Total Authorized Positions: 10 Total Funded Positions: 10 10 Fire Department Chief 1 Yes Yes Deputy Chief 1 Yes Yes Firefighter/EMT 1 Yes Yes Executive Assistant 1 Yes Yes Building Official 1 Yes Yes Building Fire Inspector 1 Yes Yes Seasonal - Summer Laborer 1 Yes Yes Total Authorized Positions: 7 Total Funded Positions: 7 7 148 # of Funded in Funded in Department Job Title Positions 2023 2024 Harbor Harbor Master 1 Yes Yes Deputy Harbor Master 1 Yes Yes Office Manager 1 Yes Yes Executive Assistant 2 Yes Yes Harbor Worker II 6 Yes Yes Harbor Worker III 1 Yes Yes Seasonal - Summer Laborer Part -Time 1 Yes Yes Seasonal - Summer Laborer Full -Time 1 Yes Yes Total Authorized Positions: 14 Total Funded Positions: 14 14 IT Director 1 Yes Yes Senior IT Tech 1 Yes Yes IT Technician 1 Yes Yes Total Authorized Positions: 3 Total Funded Positions: 3 3 Library Director 1 Yes Yes Program Coordinator 1 Yes Yes Library Technician 1 Yes Yes Curator 1 Yes Yes Library Aide 1 Yes Yes Seasonal - Aides 2 Yes Yes Total Authorized Positions: 7 Total Funded Positions: 7 7 Police Chief 1 Yes Yes Deputy Chief 1 Yes Yes Sergeant 1 Yes Yes Executive Assistant 1 Yes Yes Patrol Officer * 8 Yes Yes Corrections Sergeant 1 Yes Yes Corrections Officer 5 Yes Yes Dispatch Supervisor 1 Yes Yes Dispatcher 5 Yes Yes Animal Control Officer 1 Yes Yes Animal Control Officer Assistant 1 Yes Yes DMV Clerk 1 Yes Yes Total Authorized Positions: 27 Total Funded Positions: 26 26 *one position unfunded (7 positions funded in 2023 & 2024) Parks & Recreation Director 1 Yes Yes Operations Supervisor 1 Yes Yes Executive Assistant 1 Yes Yes Campground Coordinator 1 Yes Yes Program Coordinator 1 Yes Yes Recreation Assistant 1 Yes Yes Seasonal - Summer 15 Yes Yes Seasonal - Winter 2 Yes Yes Total Authorized Positions: 23 Total Funded Positions: 23 23 City Clerk's Office City Clerk 1 Yes Yes Deputy City Clerk 1 Yes Yes Executive Assistant 1 Yes Yes Total Authorized Positions: 3 Total Funded Positions: 3 3 M19 # of Funded in Funded in Department Job Title Positions 2023 2024 Total Authorized Positions (101 Full-time, 22 Seasonal): 123 Total Funded Positions: 121 122 IM, Resolution 2022-128 A Resolution of the City Council of the City of Seward, Adopting the City of Seward Six -Year Capital Improvement Plan Documents: • Agenda Statement • Resolution 2022-128 • Attachments: o Capital Improvement Plan IN City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-128: Adopting the City of Seward Six -Year Capital Improvement Plan Background and justification: Seward City Code Section 5.05.010 (D) specifies that the City Manager shall submit a six -year program for capital improvements for the following six fiscal years. Seward City Code Section 5.05.010 (D) further specifies that the capital budget is presented as a separate section of the budget. Working with the Carmen Jackson CPA team, the Deputy Finance Director, and City Manager, each department provided input on their department's capital needs. The department provided the timeframe for each item, along with possible funding mechanisms. Please note the CIP document is intended to be a living document that will provide direction for projects and capital purchases, especially as infrastructure opportunities present themselves. This Capital Improvement Plan does not appropriate funds for the indicated projects. Approval and appropriations for individual projects will be brought to Council through separate resolution or through future budgets. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable `&VA Fund Balance Information Affected Fund (✓): General SMIC Electric Boat Harbor Parking F1 Water Motor Pool Other Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attornev Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation eAdopt Resolution Other: 153 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-128 A Resolution of the City Council of the City of Seward, Alaska, Adopting the City of Seward Six -Year Capital Improvement Plan WHEREAS, Seward City Code Section 5.05.010 (D) specifies that the City Manager shall submit a six -year program for capital improvements for the following six fiscal years; and WHEREAS, Seward City Code Section 5.05.010 (D) further specifies that the capital budget is presented as a separate section of the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby adopts the "City of Seward Capital Improvement Plan Years 2023-2028" as incorporated herein by reference Section 2. This resolution shall be effective on January 1, 2023. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. 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O O N Y v fO _ _a L n m J.� �= c � m 3 t.4� " � 'o yam° 3 3 °: c Y�djw x.o a� a " � o _ O O 3 � � Y �n (L V�Y�a n 3 Z m oL V Uuv.°.- o E u- jp a_ N N M M>> K¢ S¢ CO 0 M 2' D m D N :7 N N N N N N N N N N N N N N N N Y y f 99999999 a O O a L O }1 cO L m N Sao = N G w y V O E N �.�N V O w a „ E V M i 0 � LL }1 a m U C E ED .- Ul � CO W o o o o Q 2- 2 O o o 5 5 AM 2022-015 Approving Amendment No. 2 to the Contract with Chandler, Falconer, Munson, & Cacciola for the Provision of Basic Legal Services through August 1, 2023, for a Total of $96,000 Annually Documents: • Action Memorandum 2022-015 • Attachments: o Amendment No. 2 o Resolution 2021-118 o Resolution 2020-053 `&V City of Seward Action Memorandum 2022-015 Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Subject: Action Memorandum 2022-015: Approving Amendment No. 2 to the Contract with Chandler, Falconer, Munson, & Cacciola for the Provision of Basic Legal Services through August 1, 2023, for a Total of $96,000 Annually Background and justification: The City of Seward has utilized the legal services of Chandler, Falconer, Munson, & Cacciola since 2020, when City Council approved Resolution 2020-053. Since that time, the firm has provided an exemplary level of service to the City of Seward in their role as City Attorney. Amendment No. 1 to the contract was approved via Resolution 2021-118, which provided for the basic legal services which constitute the needed recurring work. Services covered by the flat fee service include Port and Harbor work (except derelict vessels), completion of recodification work, ordinance drafting, all public records requests work, all electric utility work (except work on the sale of the utility), all utility work, all general counsel work; and attending one City Council meeting per month. The flat fee rate of $66,000 annually, as approved by Amendment No. 1 expired on November 1, 2022. Amendment No. 2 continues the provision of basic legal services through 2023 at the rate of $96,000 annually. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: All aspects of the Strategic Plan and Comp Plan are affected by the provision of quality legal services. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 96,000 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): x Budgeted Line item(s): Included in each Department 2023 -2024 Operating Budget Not budgeted Not applicable IDO, Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking Water F1 Healthcare Motor Pool Other Multiple Departments Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: Note: amounts are unaudited Finance Director Signature: Attornev Review RYes Attorney Signature: Not applicable Comments: Administration Recommendation eAdopt AM Other: Disposition (Completed by the City Clerk's Office) i6-1 AMENDMENT NO.2 TO LEGAL SERVICES AGREEMENT That certain agreement for legal services ("Contract") effective August 1, 2020, by and between the City of Seward, PO Box 167, Seward Alaska 99664 ("City"), and Boyd, Chandler, Falconer & Munson, LLP, an Alaska limited lability partnership, of 911 W. 8th Avenue, Suite 302, Anchorage, AK 99501 ("City Attorney" or "BCFM") as amended by Amendment No. 1 to Legal Services Agreement is hereby amended as follows: In consideration of the mutual promises herein, the parties agree as follows: 1. Compensation. Paragraph 6 as amended is hereby further amended to read as follows: a. Commencing November 1, 2022, basic legal services shall be provided at a fixed monthly fee of $8,000. b. The fixed fee includes the following services: 1. All Port and Harbor work (except derelict vessels) 2. Completion of recodification work 3. Ordinance drafting and review 4. Advice on public records requests as needed 5. All electric utility work (except work related to sale of the utility) 6. All water, sewer and refuse collection utility work 7. All general counsel work 8. 10 trips to Seward each calendar year 9. Attending one city council meeting per month (either in person or calling in). c. The fixed monthly fee does NOT include the following services: 1. All lawsuits 2. All planning & zoning permitting, variance and enforcement matters 3. All personnel grievances 4. All COVID-19 legal work 5. Any derelict vessel matters d. Hourly. The hourly rates for services outside of fixed fee services are: $275 - Mr. Chandler AMENDMENT NO. 2 TO LEGAL SERVICEs AGREEMENT PAGE I OF 2 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 162 $275 - Mr. Cacciola $275 - Mr. Munson $250 - Mr. Severin (through December 31, 2022 and $275 thereafter) $210 — Mr. Kody George $100 - paralegal services e. Rate Adjustment. The attorneys' fee schedule for both hourly and fixed fees is to remain fixed until November 1, 2023. After November 1, 2023, the fee schedule may be re- negotiated. f. Costs. The City Attorney shall be entitled to reimbursement for out-of-pocket expenses incurred in the course of representation. Expenses, including long distance telephone charges, expedited mail or courier service, filing and recording fees, computerized research fees and travel expenses will be billed at actual cost. Certain in-house expenses, such as photocopying and messenger service, are billed at standard rates. In all other respects, the Legal Services Agreement is to remain unchanged and in full force between the undersigned parties. IN WITNESS WHEREOF, the parties have executed this Amendment No. 2 effective November 1, 2022. CITY OF SEWARD Janette Bower, City Manager CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Brooks W. Chandler ATTEST: Brenda Ballou, MMC, City Clerk AMENDMENT NO.2 TO LEGAL SERVICEs AGREEMENT PAGE 2 OF 2 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 163 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH BOYD, CHANDLER, FALCONER & MUNSON FOR THE PROVISION OF BASIC LEGAL SERVICES THROUGH AUGUST 1, 2023, FOR A TOTAL OF $66,000 ANNUALLY WHEREAS, the City has need of professional legal services in a wide variety of settings including employment relations, contracting, real property transactions, ordinance and resolution drafting, environmental and financial matters, as well as more generalized services to the City; and WHEREAS, it is in the public interest to engage the services of a law firm with the required areas of expertise and experience in municipal law issues; and WHEREAS, at a regular meeting on June 22, 2020, the City Council voted to enter into contract negotiations and conduct reference checks with the legal firm Boyd, Chandler, Falconer, & Munson; and WHEREAS, Resolution 2020-053 approved the legal services contract between the City of Seward and the law firm of Boyd, Chandler, Falconer, & Munson; and WHEREAS, Resolution 2020-053 states that it was the intention to establish a fixed fee for legal services no later than October 15, 2020; and WHEREAS, no establishment of a fixed fee agreement was pursued after the establishment of the initial Legal Services Agreement; and WHEREAS, the fixed annual fee of $66,000 will cover All Port and Harbor work (except derelict vessels), completion of recodification work, ordinance drafting, all public records requests work, all electric utility work, all utility work, all general counsel work; and attending one City Council meeting per month; and WHEREAS, all other services will be provided at the following hourly rates: Chandler- $250, Cacciola- $250, Munson- $250, Severin- $210, Paralegal- $100. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 1, attached hereto, to the contract with Boyd, Chandler, Falconer, & Munson, for continued legal services through August 1, 2023. The City of Seward shall pay Boyd, Chandler, Falconer, & Munson 164 CITY OF SEWARD, ALASKA RESOLUTION 2021-118 a fixed fee of $66,000 annually with payment for additional services at hourly rates as set forth in the amendment. Section 2. Funds will be appropriated with the 2022 budget cycle in accordance with the approved contract and amendment(s). Future year appropriations will be done with each budget cycle in accordance with approved contract(s) and amendments. Section 3. Compensation for these services shall be distributed at $5,500 per month. Section 4. This resolution shall take effect November 1, 2021. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this l Ph day of October, 2021. AYES: NOES: ABSENT: ABSTAIN ATTEST: ►. City Clerk Baclaan, McClure, Seese, Osenga, None None None (City Sof SEIA"" ►r SEAS, -0- OF ,11111 fk,k City Council Agenda Statement Meeting Date: October 11, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-118: Approving Amendment No. 1 to the Contract with Boyd, Chandler, Falconer & Munson for the Provision of Basic Legal Services through August 1, 2023, for a Total of $66,000 Annually Background and justification: The City of Seward entered a Legal Services Agreement with Boyd, Chandler, Falconer & Munson on August 1, 2020 via Resolution 2020-053. This resolution states, "A fixed fee for legal services for Boyd, Chandler, Falconer & Munson will be determined no later than October 15, 2020". The intention was to subsequently negotiate a fixed monthly cost agreement after the initial legal services agreement was reach in order to cover recurring items such as Port and Harbor work, completion of recodification, ordinance drafting, public records request work, all electric utility issues, and all general council work. Items not covered by the fixed monthly fee would include all lawsuits, Planning and Zoning enforcement matters, employee grievances, COVID-19 legal work, derelict vessel matters, and any other miscellaneous items not covered in the flat fee agreement. Due to changeover in City Administration, those negotiations towards a flat fee billing structure did not take place. Resolution 2021-118 is intended to fulfill the intention of Resolution 2020-053 with regard to adoption of a fixed fee billing structure for many aspects of the City of Seward's legal needs. Consistency checklist: Comprehensive Plan: N/A Fiscal note: Funding in the amount of $66,000 for the fixed contract fee will be included in the 2022 General Services department budget account no. 01000-1180-7006 (General Fund - Legal). For items not covered in the flat fee agreement, costs will be expensed to the respective departments citywide. For example, the 2022 budget includes a flat amount per department (7006 — Legal expense line item) to cover potential unexpected legal expenses throughout the year beyond the $66,000 as previously noted. The intent is to reduce legal expenses and share fiscal responsibility among departments equally. Finance Department approval: Attorney Review: Yes x❑ No ❑ Not applicable ❑ Recommendation City Council approve Resolution 2021-118. II-V AMENDMENT NO. I TO LEGAL SERVICES AGREEMENT That certain agreement for legal services ("Contract") effective August 1, 2020, by and between the City of Seward, PO Box 167, Seward Alaska 99664 ("City"), and Boyd, Chandler, Falconer & Munson, LLP, an Alaska limited lability partnership, of 911 W. 8th Avenue, Suite 302, Anchorage, AK 99501 ("City Attorney" or `BCFM") is hereby amended as follows: In consideration of the mutual promises herein, the parties agree as follows: 1. Change of Firm Name. All references to Boyd, Chandler, Falconer & Munson, LLP are hereby changed to Chandler, Falconer, Munson & Cacciola, LLP. All references to BCFM are hereby changed to CFMC. 2. Compensation. Paragraph 6 is hereby amended to read as follows: a. Commencing November 1, 2021, basic legal services shall be provided at a fixed monthly fee of $5,500. b. The fixed fee includes the following services: 1. All Port and Harbor work (except derelict vessels) 2. Completion of recodification work 3. Ordinance drafting and review 4. Advice on public records requests as needed 5. All electric utility work 6. All water, sewer and refuse collection utility work 7. All general counsel work 8. 10 trips to Seward each calendar year 9. Attending one city council meeting per month (either in person or calling in). c. The fixed monthly fee does NOT include the following services: 1. All lawsuits 2. All planning & zoning permitting, variance and enforcement matters 3. All personnel grievances 4. All COVID-19 legal work 5. Any derelict vessel matters d. Hourly. The hourly rates for services outside of fixed fee services are: $250 - Mr. Chandler AMENDMENT NO. 1 TO LEGAL SERVICES AGREEMENT PAGE I OF 3 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsON, LLP 167 $250 - Mr. Cacciola $250 - Mr. Munson $210 - Mr. Severin $100 - paralegal services e. Rate Adjustment. The attorneys' fee schedule for both hourly and fixed fees is to remain fixed until November 1, 2022. After November 1, 2022, the fee schedule may be re negotiated. f. Costs. The City Attorney shall be entitled to reimbursement for out-of-pocket expenses incurred in the course of representation. Expenses, including long distance telephone charges, expedited mail or courier service, filing and recording fees, computerized research fees and travel expenses will be billed at actual cost. Certain in-house expenses, such as photocopying and messenger service, are billed at standard rates. 3. Payment and Reporting. Paragraph 7 is hereby amended to read as follows: a. The City Attorney shall submit monthly invoices itemized by department for payment of all fees. Costs shall be itemized and described separately on each monthly invoice. b. Upon approved billing, payment will be remitted to the City Attorney within thirty days. 4. Notices. Paragraph 12 is hereby amended to read as follows: Any notice required pertaining to the subject matter of this Contract shall be either personally delivered, faxed, or mailed by prepaid first class registered or certified mail, return receipt requested, to the following addresses: City: City of Seward Attn: Janette Bower, City Manager PO Box 167 Seward, AK 99664 Fax: (907) 224-4038 City Attorney: Chandler, Falconer, Munson & Cacciola, LLP Attn: Brooks W. Chandler 911 W. 8th Avenue, Suite 302 Anchorage, AK 99501 Fax: (907) 274-3698 In all other respects, the Legal Services Agreement is to remain unchanged and in full force between the undersigned parties. IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 effective November AMENDMENT NO. 1 TO LEGAL SERVICES AGREEMENT PAGE 2 OF 3 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsON, LLP 168 1, 2021. CITY OF SEWARD Janette Bower, City Manager CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP LOW ATTEST: Brenda Ballou, MMC, City Clerk Brooks W. Chandler AMENDMENT NO. 1 TO LEGAL SERVICES AGREEMENT PAGE 3 OF 3 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNSON, LLP 169 CITY OF SEWARD, ALASKA Sponsored by: Meszaros RESOLUTION 2020-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A LEGAL SERVICES AGREEMENT WITH BOYD, CHANDLER, FALCONER & MUNSON WHEREAS, the City has need of professional legal services in a wide variety of settings including employment relations, contracting, real property transactions, ordinance and resolution drafting, environmental and financial matters, as well as more generalized services to the City; and WHEREAS, it is in the public interest to engage the services of a law firm with the required areas of expertise and experience in municipal law issues; and WHEREAS, at meeting; on December 9, 2019, the City Council directed staff to issue a Request For Proposals to provide legal services; and WHEREAS, in January 2020, the City advertised for such bequest For Proposals, by posting on the City of Seward website and advertising in TriDelta, Inc.; and WHEREAS, three proposals were received from legal firms; and WHEREAS, at a special meeting on February 24, 2020, the City Council selected two law firms as applicants to interview; and WHEREAS, at a regular meeting on June 22, 2020, the City Council voted to enter into contract negotiations and conduct reference checks with the legal firm Boyd, Chandler, Falconer & Munson; and WHEREAS, the Legal Services Agreement for Boyd, Chandler, Falconer & Munson was presented and approved by City Council on June 22, 2020; and WHEREAS, the Legal Services Agreement for Boyd, Chandler, Falconer & Munson states the compensation fee for legal services are provided at an hourly rate beginning on August 1, 2020; and WHEREAS, a fixed fee for legal services for Boyd, Chandler, Falconer & Munson will be determined no later than October 15, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 170 CITY OF SEWARD, ALASKA RESOLUTION 2020-053 Section 1. The legal services agreement, as substantially presented at this meeting is hereby approved. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of July, 2020. .AYES: Osenga, Seese, Baclaan, Butts, McCI NOES- None ABSL:NT: Crites ABSTAIN: None ATTEST: ends J. Ballou, MC City Clerk (City Seal) .�•"`••,•••,�•� OF S,�yy�,tp. Ci 0FtP©k 4D • 1;+ SEAL i • z MA Agenda Statement Meeting Date: July 13, 2020 To: City Council From: Scott Meszaros, City Manager Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Approving a Legal Services Agreement with Boyd, Chandler, Falconer, & Munson BACKGROUND & USTIFICATION: The City of Seward has a need of professional Iegal services in a wide variety of settings including employment relations, contracting, real property transactions, ordinance and resolution drafting, environmental and financial matters, as well as more generalized services to the City. On June 23, 2020, City Council voted to enter into contract negotiations and conduct reference checks with the legal firm Boyd, Chandler, Falconer & Munson. The Legal Services Agreement attached to this resolution was authorized by City Council on June 22, 2020 when City Council voted to enter into contract negotiations and conduct reference checks with the legal firm Boyd, Chandler, Falconer & Munson. Beginning on August 1, 2020, legal services will be provided at the hourly rates listed in the Legal Services Agreement. A fixed compensation rate will be determined no later than October 15, 2020. INTENT: To authorize the City Manager to enter into a legal services agreement between the City of Seward and Boyd, Chandler, Falconer, & Munson beginning August 1, 2020. FISCAL NOTE: Funding for this contract is included in the 2020/2021 budget at $80,000 annually. Approved by Finance Department: EA - ATTORNEY REVIEW: Yes X No 228 RECONMMNDATION: Recommend approval of Resolution 2020-053_ authorizing the City Manager to enter in a legal services agreement between the City of Seward and Boyd, Chandler, Falconer, & Munson beginning August 1, 2020. 229 LEGAL SERVICES AGREEMENT This agreement for legal services ("Contract") is made effective August 1, 2020, by and between the City of Seward, PO Box 167, Seward Alaska 99664 ("City"), and Boyd, Chandler, Falconer & Munson, LLP, an Alaska limited lability partnership, of 911 W. 8th Avenue, Suite 302, Anchorage, AK 99501 ("City Attorney" or `BCFM"). In consideration of the mutual promises herein, the parties agree as follows: 1. Scone of Services. The City Attorney is expected to provide the City with general counsel legal services to include the following: a. Serve as the legal advisor of and be responsible to the City Council and City Manager, advise the City Manager and City Clerk concerning matters affecting the City Administration and perform other legal duties prescribed by the City Council and City Manager. b. Prepare or review legal documents including but not limited to ordinances, resolutions, contracts, conveyances, leases, easements, and legal opinions as needed. Be readily available for consultation by the City Council, City Manager, or City Clerk. d. Provide representation in the Courts of jurisdiction and/or manage the activities of other attorneys who may represent the City in those Courts. Assist the City Manager in negotiations on the City's behalf. f. At the request of the City Manager, or by action of the City Council, draft opinion letters regarding, among other things, the interpretation of the City's Code and policies, state and federal laws, and case law. g. Perform other such duties as may be prescribed for the City Attorney by ordinance or by direction of the City Council and/or City Manager. h. Work effectively with the City Council, City Manager, City Clerk and with all other public agencies and other entities with which the City has a legal relationship. 2. Term. The term of the professional services contract shall be three years. A longer term may be negotiated by the parties after the initial three years. The contract may be terminated at the convenience of the City at any time with or without cause. 3. Access to Municipal Personnel. The City Manager shall secure the cooperation of the City personnel as necessary to assist the City Attorney's performance hereunder. 4. Contract Administrator. The City Manager shall administer the contract on behalf of the City. 5. Responsible Attorney. For purposes of the City Charter and other requirements, Brooks W. Chandler will be the designated City attorney. Patrick Munson may act as the designated city attorney in the absence of Mr. Chandler. Mr. Chandler may assign City matters to other attorneys or legal assistants with prior approval of the city manager. LEGAL SERVICES AGREEMENT PAGE 1 OF 5 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 234 6. Compensation. (a) Commencing August 1, 2020 legal services shall be provided at the hourly rates set forth in subsection 6(b) below. It is the parties' intention to negotiate a fixed monthly fee for specified services to be effective no later than October 15, 2020. b. Hourly. The hourly rates for services outside of fixed fee services are: $245 - Mr. Chandler $210 - Mr. Cacciola $245 - Mr. Munson $195 - Mr. Severin $95 - paralegal services C. Rate Adjustment. The attorneys' fee schedule for both hourly and fixed fees is to remain fixed for the first year of the contract. After the first year of the contract, the fee schedule may be re -negotiated. The City Attorney will not charge for travel time by attorneys performing work for the City except when the attorney is performing work for the City while en route. The City Attorney will not charge for stand by time when attending a meeting of the City Council in person. d. Costs. The City Attorney shall be entitled to reimbursement for out-of-pocket expenses incurred in the course of representation. Expenses, including long distance telephone charges, expedited mail or courier service, filing and recording fees, computerized research fees and travel expenses will be billed at actual cost. Certain in- house expenses, such as photocopying and messenger service, are billed at standard rates. 7. Pavment and Reporting. a. The City Attorney shall submit itemized monthly for payment of all fees and costs for which the City Attorney seeks reimbursement under Paragraph 5. Costs shall be itemized and described separately on each monthly invoice. b. Upon approved billing, payment will be remitted to the City Attorney within thirty days. 8. Termination of the City Attorney's Services. The City Attorney's services may be terminated: a. for convenience by the City Council; b. By mutual consent of the parties; or C. For cause, by either parry where the other parry fails in any material way to perform its obligations under this Contract. Termination under this subsection is subject to the condition that the terminating parry notify the other parry of its intent to terminate, stating with reasonable specificity the grounds therefor, and the other parry fails to commence to cure the default within fifteen days after receiving notice and diligently work to cure the default within thirty days after receiving notice. LEGAL SERVICES AGREEMENT PAGE 2 OF 5 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 235 8. Duties Upon Termination. If the City Attorney's services are terminated, the City Attorney will be paid for services performed up to the date of termination. 9. Case Management. Execution of the contract by the City shall act as full authority for the City Attorney to proceed with representation of the City as provided herein. The City will have complete and total access to all material, information, and files worked on by the City Attorney pursuant to this Contract. 10. Assignments. City Attorney shall not assign this Contract, or any interest in this Contract without consent of the City. 11. Confidentiality. The City Attorney agrees to discuss matters and reveal documents relating to this Contract only with the City Council, City Manager, City Manager, City Clerk, or any other person authorized by the aforementioned, and as required by court order, city ordinance or Alaska law. 12. Notices. Any notice required pertaining to the subject matter of this Contract shall be either personally delivered, faxed, or mailed by prepaid first class registered or certified mail, return receipt requested, to the following addresses: City: City of Seward Attn: Scott Meszaros, City Manager PO Box 167 Seward, AK 99664 Fax: (907) 224-4038 City Attorney: Boyd, Chandler, Falconer & Munson, LLP Attn: Brooks W. Chandler 911 W. 8th Avenue, Suite 302 Anchorage, AK 99501 Fax: (907) 274-3698 13. Conflicts of Interest. The City Attorney may not represent or assist private or public clients in connection with other claims, litigation, or other legal matters where such representation would constitute or appear to constitute a conflict of interest. In particular, the City Attorney shall comply with all relevant provisions of the Alaska Bar Rules and the Alaska Rules of Professional Conduct concerning the prohibition of conflicts of interest among clients. The City Attorney shall not accept any employment and shall not render any professional services to other parties if such action might be inconsistent with the above -referenced standards unless the prior approval of the City Council has been first obtained. 14. Relationship of Parties. The City Attorney shall perform its obligations hereunder as an independent City Attorney of the City. The City may administer the contract and monitor the City Attorney's compliance with its obligations hereunder. 15. Nondiscrimination. The City Attorney will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, age, sex, or marital status or mental or physical disability. The City Attorney will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, or mental or physical disability. Such action shall include, without limitation, LEGAL SERVICES AGREEMENT PAGE 3 OF 5 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 238 employment, upgrading, demotion, or transfer, recruitment or recruiting advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. The City Attorney agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 16. Permits, Laws, and Taxes. The City Attorney shall acquire and maintain in good standing all permits, licenses, and other entitlements necessary to its performance under this Contract. All actions taken by the City Attorney under this Contract shall comply with all applicable laws to include, without limitation, statutes, ordinances, rules, and regulations. 17. Nonwaiver. The failure of either parry at any time to enforce a provision of this Contract shall in no way constitute a waiver of the provision, nor in any way affect the validity of this Contract or any part thereof, or the right of such parry thereafter to enforce each and every provision hereof. 18. Amendment. This Contract may be amended, modified, or changed only in writing executed by the City Manager and an authorized representative of the City Attorney. 19. Governing Law. The laws of the State of Alaska shall govern the rights and obligations of the parties under this Contract. 20. Severability. Any provision of this Contract decreed invalid by a court of competent jurisdiction shall not invalidate the remaining provisions of the Contract. 21. Integration. This instrument embodies the entire contract of the parties. There are no promises, terms, conditions, or obligations other than those contained herein. This Contract shall supersede all previous communications, representations, or contracts, either oral or written, between the parties hereto. 22. Insurance. Boyd, Chandler, Falconer & Munson, LLP, at its expense shall provide and maintain professional errors and omissions insurance with a minimum $2,000,000 policy limit. 23. Inspection and Retention of Records. The City Attorney shall at any time during normal business hours and as often as the City Manager or Council may deem necessary, make available to the City for examination all records with respect to all matters covered by this Contract for a period ending three years after the date the City Attorney is to complete performance of this Contract. If City does not request delivery of the file for this matter before the end of the three year period, BCFM will have no further obligation to retain the file and may, at our discretion, destroy it without further notice to City. Upon request, and within a reasonable time, the City Attorney shall submit such other information and reports relating to its activities under this Contract to the City in such a form and at such times as the Council may reasonably require. The City Attorney shall permit the Council or their designee to audit, examine, and make copies of such records, and to make audits of all research, materials, pleadings, records of personnel, and other data relating to all matters covered by this Contract. The City may, at its option, permit the City Attorney to submit its records to the City in lieu of the retention requirements of this section. 24. Fee Disputes. At the sole option of City, all disputes concerning fees charged for professional services or costs incurred by BCFM are subject to arbitration under Alaska Bar Rule 34 except for: disputes where the City seeks affirmative relief against the attorney for damages LEGAL SERVICES AGREEMENT PAGE 4 OF 5 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 233 based upon alleged malpractice or professional misconduct; or b. dispute over fees which were charged more than six years earlier, unless BCFM or City could maintain a civil action over the disputed amount. C. disputes where the fee to be paid by City or on City's behalf has been determined pursuant to State statute or by a court rule, order or decision. 25. Civil Rule 79, Civil Rule 82. City has been advised that if services performed pursuant to this Contract involve litigation City may become liable for certain costs, fees and expenses incurred by other parties if City is not the prevailing parry in the litigation. Such costs, fees, and expenses may include, but are not necessarily limited to, those identified in Alaska Civil Rules 79 and 82. 26. Availability of Funds. This Contract is subject to the availability of funds lawfully appropriated for its performance. IN WITNESS WHEREOF, the parties have executed this Contract effective August 1, 2020. CITY OF SEWARD Lo Scott Meszaros, City Manager BOYD, CHANDLER, FALCONER & MUNSON, LLP Brooks W. Chandler ATTEST: Brenda Ballou, MMC, City Clerk LEGAL SERVICES AGREEMENT PAGE 5 OF 5 CITY OF SEWARD / BOYD, CHANDLER, FALCONER & MUNsoN, LLP 238 AGENDA STATEMENT Meeting Date: December 12, 2022 From: Brenda Ballou, City Clerk Agenda Item: Non -Objection to Renewal of Liquor License, Transfer of Liquor License Ownership, and Approval of Restaurant Designation Permit BACKGROUND & JUSTIFICATION: The Seward City Council has the opportunity to object the renewal of the liquor license and the transfer of liquor license ownership, as well as the approval of the Restaurant Designation Permit for the following business: Business: Ms. Gene's Place Licensee: JL Hotel Seward LLC Type: Beverage Dispensary — Tourism License: 4696 The City of Seward Police, Fire, Utilities, Leases Department and the Kenai Peninsula Borough have no objections to the liquor license for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, transfer, or RDP, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of, its protest. RECOMMENDATION: Non -objection to the renewal and transfer of liquor license, and approval of the Restaurant Designation Permit, for Ms. Gene's Place 94696 — Beverage Dispensary — Tourism. 179 i MEMORANDUM RECEIVED Date: November 8, 2022 NOV 15 2022 To: Naneth Ambrosiani Finance/Leases OFFICE OF THE Jeremy Rogers Finance/Public Utilities CITY CLERK Chief Alan Nickell Police Department Chief Clinton Crites Fire Department From: Kris Peck, Deputy City Clerk RE: Verifying compliance for the transfer of liquor license ownership and the approval of the restaurant designation permit Non -objection to the transfer of liquor license from Northern Lights Espresso, Inc to JL Hotel Seward, LLC. Approval of the Restaurant Designation Permit. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Ms. Gene's Place Licensee: JL Hotel Seward LLC Type of License: Beverage Dispensary -Tourism License Number: 4696 Department Status Initials Finance/Leases Finance/Utilities Police Chief ,►P ii a,A Fire Chief O �/`4)4 /=Ge— 01 Deadline for Protest: Saturday, January 7, 2023 (60 days from receipt of notification) Last regular Council Meeting for Approval: Tuesday, December 27, 2022 RETURN TO CITY CLERK no later than Tuesday, December 20, 2022 171, 0,41FM t 3,i�T F7- 180 11/18/2022 Sent via email: clerk@cityofseward.net Seward City Hall City of Seward RE: Non -Objection of Application Licensee/Applicant Business Name License Type License Location License No. Application Type Dear Ms. Ballou, Johni Blankenship, MMC Borough Clerk Northern Lights Expresso Inc Gene's Place Beverage Dispensary/Tourism 217 5th Avenue, Seward, AK 99664, City of Seward 4696 License Renewal This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/jr cc: mkhotelseward@gci.net; `E1 THE STATE 'ALASKA GOVERNOR MIKE DUNLEAVY November 3, 2022 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7t" Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 City of Seward; Kenai Peninsula Borough Via Email: clerk@cityofseward.net: bballou@cityofseward.net; mlenkins@kpb.us; Ivanhoose@kpb.us; iratky@kpb.us; clackinsky@kpb.us; maldridge@kpb.us; ncarver@kpb.us; slopez@kpb.us; Iblankenship@kpb.us; assemblyclerk@kpb.us; bcarter@kpb.us Re: Notice of 2023/2024 Liquor License Renewal Application License Type: Beverage Dispensary- Tourism License Number: 1 4696 Licensee: Northern Lights Expresso Inc Doing Business As: Gene's Place We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, G7 A, k1l r Joan Wilson, Director amco.localgovernmentonly@alaska.gov `f Y►: STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL LIQUOR LICENSE 4696 ISSUED 2023 - 2024 LICENSE RENEWAL APPLICATION DUE 1 1/03/2022 DECEMBER 31, 2024 (AS O4.11.270(b)) ABC BOARD TEMPORARY THIS LICENSE EXPIRES MIDNIGHT FEBRUARY 28, 2025 UNLESS DATED BELOW TYPE OF LICENSE: Beverage Dispen, F LICENSE FEE: $2,500.00 1106 D/B/A: Gene's Place 217 5th Avenue Mail Address: Northern Lights Expresso Inc PO Box 2288 Seward, AK 99664 04-900 (REV 10/20/22 CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board [ ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL xxxx ISSUED 11/03/2022 ABC BOARD LIQUOR LICENSE 4696 CENSEDUE 2023 - 2024 LID CEMB RE31�024(AS 4T111..270(b)) TEMPORARY THIS LICENSE EXPIRES MIDNIGHT TYPE OF LICENSE: Beverage Disper LICENSE FEE: $2 500.00 D/B/A: Gene's Place 217 5th Avenue Mailing Address: Northern Lights Expresso Inc PO Box 2288 Seward, AK 99664 FEBRUARY 28, 2025 UNLESS DATED BELOW CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board [ ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD COPY DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES 04-900 (REV 5/9/22 183 Alaska Alcoholic Beverage Control Board ➢ AB-1170 2923/2024 LkenSSe Hef11ebruaApp[dcaIw r:orvtdriu ":c:,r ,Ic°rr sn at > nvCrnw, I Suite 16f)t) TC Anchorage, AK 99501 �'- `'�• 'lvlle'. 9rJT.L69.f33�n1 Alaska Alcoholic Beverage Control Board Form AB-R7o 202312E „ General Renewal Appdoct Von • fhis form and any required supplemental forms must be completed, signed by the licensee, and postmarked no later than 12/31/2022 per AS O4-11.270, 3 AAC 304.160, with Al required fees paid in full, or a non-refundable $500.00 late fee applies. • Any application for renewal orany fees for renewal that have not been postmarked by 212812023 will be expired per AS O4.11.540,3 AAC _'04.160(e). • /VI fields of this application must be deemed complete by AMCO staff and must be accompanied by the required fees and all documents equired, or the application will be returned without being processed, per AS O4.11.270, 3 AAC 304.105 • Receipt and/or processing of renewal payments byAMCO staff neither indicates norguarantees in any way that an application will be deerned complete, renewed, or that it will be scheduled for the next ABC Board meeting. Ssc Von t o Establishment Cor act Wfo�frmation Licensee (owner): \ur:hc:tt) u-'111s ) \pre.a.o ]tic License 4: 1690 License Type: )leccragc I )i;pcn an - 'l purism - Doing Business As: t'`"` ►'I"" Local Governing Body: `: , :rJ- Kenai Penin:ul:, Borough Community Council: f your mailing address has changed, write the NEW address below: Mailing Address: P.Q. BOX 2288 City: Seward State: ! AK zlP: �9966��— SecUan 2 e Ucenzera CuMact lnu rmation Contact Licensee: The individual listed below must be part of the ownership structure of the lirensee listed In Section 1. This person .viif be the designated point of contact regarding this license, unless the Optional contact is completed. 1 Contact Licensee: I Mary Kulstad I Contact Phone: , 907- 1. Contact Email: , mkhotelseward@gei,net Optional: If you wish for AMCO staff to corrnnunicate will- anyone other than the Contact Licensee (such as legal counsel) about your license, ist their information below: Name of Contact: ! Ernouf & Coffey, P.C. Contact Email; Contact Phone: ' 907-274-3385 Section Z - for Package Stores 0MLY.- Vu9 r-Man,ti Girdev Ofvormation 'ES NO Do you intend to sell alcoholic beverages and ship them to another location in response to writtel , solicitation in calendar years 2022 and/or 2023? ED In Form AB-171 (rev 912712022) gage 1 of 3 AMCO Received 10/25/2022 184 k►irc Alaska Alcoholic Beverage Control Board Form AS-17o 2023/202 Ucense Renebwa� AppOjcat� cn t"�uoca — Ownership Structure Cerf> oific2l4uc0 YES NO Did the ownership structure of the licensed business change in 2021/2022? Ell f des, and you have NOT notified AMCO, list the updated information on form AB-39: Change of Officers and submit with your renewal application. 'f No. certify the statement below by initialing the box to the right of the statement. certify that the ownership structure of the business who owns this alcohol license did not change in any way during the calendar years 2021 or 2022. 12� section 5 — Mcelfllse (OPSU-MUCni that best describes howthis ffquor license was operated: 1. hhe license was operated for more than 240 hours throughout each year. "Year-round) 2021. ?f)72 �{��' { ,r - n -."'telicer.sewasonlyoperatedduring.aspecifiedtimeeachyear.(Nottoexceed6monthsPeiyear) your operation dates hove changed tilt them below_ _ ,o 3. The licensewas onlyoperatedto meetthe minimum requirement of 240 total hours each calendar yej(. A complete AB-3Q Proof o(Minimttm OPerorion Checklist, and all docurnentotion must he provided tvi A'Ai nn� 4. 1 he license was not operated at all or was not operated for at least the mininnm� requirement of 240 total lours each year, during one or both calendaryears.A eon j et f Lf AU-2.2 Waiyerof Uperction Application and corresponding Lees nwst be submitted with this g plicotion for each calendar year during wliich operated.elicense tvus not LET f you have not met the minimum number of hours of ooerat on in you are not required to pay the fees, however a complete AB-29 is reauved with saw.;—, a .,�.� ••.,.�__,. _._ , ��... .. YFS NO Nave Notices of Viofatior beer issued for this license? ______ -ias person orentityinthisapplicatiorbeer convictecofavioratioff olTi'tie•04,3AAC364oraiocafordinance l adopted under AS O4,21_010 in 2021 or 2022? �� M If you are unsure if you have recefvedany Notices of fliofatfon, contact the off ce before submitting this form. �ec�Hon // —utsyu ocai'oons As an anplicantfor a liquor license renewal„ I declare under pcnaity of perjury that I have read anciam familiar with AS 04 and 1 AA1± 304, anal. thatthis application, including,all accompanying,schedules and statements, are true, correct, and complete. agree to provide, ail information required by the Alcoholic.. Beverage Control Board or requested by AMCO staff in support of 'his application. and understand ihat failure In do so by any deadline given to me by AMCO staff will result in this application wing retrlropd anal th.e 6rn_nse being potentially expired if I do not comply with statutory or regulatory requirements. certify 0.3.tixi accorclance with AS 04.11.450„ no one nthr�r than the licensee(s), as defined in AS O4.11.260, has a direct or ndirecf, financial interest in the licensed business. certify ihat t Fus entity is in good standing wi,tf7 Corporations„ Business and Profptsional Licensing (CBPL) and that all entity offi,ri,als. and. staknhnl.dprs arrt rjjrrent-and i_ have provided AMCO with all required changes of the ownership structure of the zusin�Ss iicense, vial have provided all required documents for any new or changes of officers.. -Form AB-171(i ev 9/27/2022) gage 2 of 3 AMCO Received 10/25/2022 L_ IIEiM a•44,, Alaska Alcoholic Beverage Control Board wForm AB-�7o 2023/2024 Loc erase Rene "&,E,E ppkaVon I certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check identification of patrons have completed an alcohol server education course approved by the ABC Board and keep current, valid copies of their course completion cards on the licensed premises during all working hours, if applicable for this license type as set forth in AS 04-21.025 and 3 AAC 304.465. I hereby certify that I am the person herein named and subscribing to this application and that I have read the complete application, and I know the full content thereof. I declare that all of the information contained herein, and evidence or other documents submitted are true and correct. I understand that any falsification or misrepresentation of any item or response in this application, or any attachment, or documents to support this application, is sufficient grounds for denying or revoking a iicense/permit, I further ,inderstand that it is a Class A misdemeanor under Alaska Statute 11-56,210 to falsify an application and commit the crime of unsworn falsification. Signature of licensee Signature of Notary pupjjc ?Tinted name of licensee s Mary KuNotary Public in and for the State of Alaska My cpm111155jor expires. Subscribed and sworn to beforeme this clay of October 22 — --- --- —_,20 Restaurant and Eating Place applications must include a completed AB-33: Restaurant Receipts Affidavit Recreational Site applications must include a completed AB-36; Recreational Site Statement Tourism applications must include a completed AB-37; Tourism Statement Wholesale applications must include a completed AB-25; Supplier Certificaljon Common Carrier applications must include a current safety inspection certificate AJ) renewal and supplemental forms are available online; https://www.commerce.alaska-gov/web/amco/Alcohol LicenseAppIicition.aspx FOR OFFICE USE ONLY ILicense Fee, i Application Fee S 301).00 Misc, Fee; 5 Total Fees Due; 1 2,800.00 Form AB-17J Orev 912712022) Wage 3 of 3 AMCO Received 10/25/2022 186 California Jurat A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. . State of California County of Humboldt Subscribed and sworn to (or affirmed) before me on this Z , /-� � � day of 20 by—&Mej ---------------- proved to me on the basis of satisfactory evidence to be the personh-o appeared before mP Chelsea Smith, 2297001, Aug 6,2023 �unm,uu�nnr!!u,unuuuunuunnr!!unuuuunmm�unnnunnn�; '!li!IIIIIIIIIII111111111111111IIII!!1IIIIIIIIII!IIIII!III!IIIII!I�IUIIIIIPllIlU!III OPTIONAL INFORMATION ��it��, }1 �he I���fCi'IYic�1IC�Ii �fi itilL wt I �� !': this hill !E ­6 b: Jf.`ii:f Description of Attached Document The preceding Certificate of Jurat is rcek,5c Z-eiieL j containing, pages, and dated to a AMCO Received 10/25/2022 187 Division of Corporations, Business and Professional Licensing https://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/88632D Department of Commerce, Community, and Economic Development CORPORATIONS, BUSINESS & PROFESSIONAL LICENSING State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download / Corporations / Entity Details ENTITY DETAILS Name(s) Type Name Legal Name NORTHERN LIGHTS EXPRESSO INC. Entity Type: Business Corporation Entity #: 88632D Status: Good Standing AK Formed Date: 9/17/2004 Duration/Expiration: Perpetual Home State: ALASKA Next Biennial Report Due: 1/2/2024 Entity Mailing Address: PO BOX 2288, SEWARD, AK 99664 Entity Physical Address: 217 5TH, SEWARD, AK 99664 Registered Agent Agent Name: JAMES STANLEY Registered Mailing Address: 500 L ST., STE 300, ANCHORAGE, AK 99501 Registered Physical Address: 500 L ST., STE 300, ANCHORAGE, AK 99501 Officials AK Entity # Name MARK KULSTAD MARY KULSTAD Titles Director, President, Shareholder, Treasurer Secretary, Shareholder, Vice President Show Former Owned 51.00 49.00 188 1 of 2 11/2/2022, 4:10 PM Division of Corporations, Business and Professional Licensing https://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/88632D Filed Documents Date Filed Type Filing Certificate 9/17/2004 Creation Filing Click to View 12/29/2005 Biennial Report Click to View 11/28/2006 Change of Officials Click to View 1/02/2010 Biennial Report Click to View 1/02/2010 Biennial Report Click to View 12/16/2011 Biennial Report Click to View 11/09/2013 Biennial Report Click to View 12/31/2015 Biennial Report Click to View 9/07/2018 Admin Dissolution Click to View 9/19/2018 Biennial Report Click to View 9/19/2018 Reinstatement Click to View 12/17/2019 Biennial Report Click to View 1/28/2022 Biennial Report Click to View COPYRIGHT© STATE OF ALASKA -DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT 189 2 of 2 11/2/2022, 4:10 PM Division of Corporations, Business and Professional Licensing https://www.commerce.alaska.gov/cbp/businesslicense/search/Licen... Department of Commerce, Community, and Economic Development DIVISION O CORPORATIONS, BU& ESS o PROFESSIONAL LICENSING State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download / Business License / License #921636 LICENSE DETAILS License #: 921636 Business Name: GENE'S PLACE Status: Active Issue Date: 10/27/2008 Expiration Date: 12/31/2022 Mailing Address: PO BOX 2288 217 5TH AVE. SEWARD, AK 99664 Physical Address: 215 Fifth 9072248001 SEWARD, AK 99664-2001 Owners NORTHERN LIGHTS EXPRESSO INC. Activities Print Business License Professional Line of Business NAICS License # 72 - Accommodation and Food 722110 - FULL -SERVICE RESTAURANTS Services 72 - Accommodation and Food 722410 - DRINKING PLACES (ALCOHOLIC Services BEVERAGES) Endorsements No Endorsements Found License Lapse(s) If this business license lapsed within the last four years thT9b psed periods will appear below. Lapsed periods are 1 of 2 11/2/2022, 4:10 PM THE STATE 'ALASKA GOVERNOR MIKE DUNLEAVY November 8, 2022 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7" Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 City of Seward, Kenai Peninsula Borough VIA Email: clerk@cityofseward.net: bballou@cityofseward.net; mlenkins@kpb.us; Ivanhoose@kpb.us; iratky@kpb.us; clackinsky@kpb.us; maldridge@kpb.us; ncarver@kpb.us; slopez@kpb.us; iblankenship@kpb.us; assemblyclerk@kpb.us; bcarter@kpb.us License Type: Beverage Dispensary -Tourism License Number: 4696 Licensee: JL Hotel Seward LLC Doing Business As: Ms. Gene's Place Premises Address 217 5t" Avenue ❑ New Application ® Transfer of Ownership Application ❑ Transfer of Location Application ❑ Transfer of Controlling Interest Application We have received a completed application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your protest within 60 days and show proof of service upon the applicant. AS 04.11.491— AS O4.11.509 provide that the board will deny a license application if the board finds that the license is prohibited under as a result of an election conducted under AS O4.11.507. AS O4.11.420 provides that the board will not issue a license when a local governing body protests an application on the grounds that the applicant's proposed licensed premises are located in a place within the local government where a local zoning ordinance prohibits the alcohol establishment, unless the local government has approved a variance from the local ordinance. Sincerely, A, Joan Wilson, Director amco.localgovernmentonlyCcDalas ka.gov IiPI Alcohol and Marijuana Control Office 550 W 70 Avenue, Suite 1600 Anchorage, Al< 99501 alcohol. licensinizAalaska.k. https://www.commercP Phone 907.269.03SU Massa ADooholic Beverage Contr d Board ®Vcr Q o®Ro �c�����c�� �o�c���c� Q�pOo�af�oo1n Tjha� is this form? This transfer license application form is required for all individuals or entities seeking to apply for the transfer of ownership and/or location of an existing liquor license. Applicants should review Title 04 of Alaska Statutes and Chapter 304 of the Alaska Administrative Code. All fields of this form must be completed, per AS O4.11.260, AS O4.11,280, AS O4.11.290, and 3 AAC 304.105. This form musty be CompDeted and submitted to QMCO°s main office, Mong with 00 other required forms and documents, before any kense appkation wi00 be considered com pWe. 00f''f N@H � e WOG'Cn- 001H@W Enter information for the current licensee and licensed establishment. Licensee: Northern Lights Espresso, lnc. License Ne 4696 License Type: Beverage Dispensary Tourism Statutory Reference: 04.11.400 (d) Doing Business As: Gene's Place Premises address- 217 5th Ave. City: Seward State: 1AK Lupo 199664 Loca0 Godemning SodV: Kenai Peninsula Borough Transfer Tyype- FRegular transfer [ Transfer with security interest Involuntary retransfer OFFICE USE DIML Y Complete Date: d I (� Transaction V "V Board Meeting Date: 0 � d IrL e License Years: Issue Date: BRE: [Form AB-01] (rev 10/10/2016) AMW Page 1 of 7 192 rjFp 1 0 %n22 Alcohol and Marijuana Control Office 550 W 71h Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensina(Walaska.aov https://www.commerce.ala�ka eov/weh/acorn Phone: 907.269.0350 Mashy Acohoiic Beverage Conitroi [hoard Form Q o)-OJqo Vmns ev License App aVon 230( u@n P- - lVrrono-QotToo �oagoo Tmagkn Enter information for the new anolicant and/or location seeking to he licensed. Licensee: JL Hotel Seward, LLC Doing Business As: Ms. Gene's Place Premises Address: 217 5th Ave. City. Seward State: AK zip: 199664 Comrrtuun ky Councflo MalfingAddress: P.O. Sox 202845 City: Anchorage state: AK pipe 99520-2845 Designated Licensee: Leonard Hyde Contact Phone: 279-8068 Business Phone: 279-8068 contact Errnaik Ihyde@jlproperties.com Yes No seasonal License? � [ K"Ves", wrriteVoarr sips-rrnon2h operr Ung period - Premises to be licensed Is: Ean existing facility anew building a proposed building The next two questions must be completed by beverage dispensaoy (including tourism) and package store applicants only: What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to the outer boundaries of the nearest school grounds? Include the unit of measurement in your answer. 2.5 Miles What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to the public entrance of the nearest church building? Include the unit of measurement in vour answer. [Form AB-01] (rev 10/10/2016) _y V 44" Page 2 of 7 193 srp q 09n22 �bµARMAA C o f i ETA rE QF ALN5�'Py- Alcohol and Marijuana Control Office 550 w 7ch Avenue, Suite 1600 Anchorage, AK 99501 of cohol.11censing(Walaska.goy httos://www.commerce.alaska.goy/web/amco Phone: 907.269.0350 Alaska A coholk Beverage Contrd Board Fore AB-Oao T ran0u Mc ease App ocaVan 00950W 4 0 ONG G U�DPTUOftlf OO T,,7MMG jpo 0H9@YM2%DW This section must be completed by any sole proprietor who is applying for a license. (Entities should skip to Section S. if more space is needed, please attach a separate sheet with the required information. The following information must be completed for each licensee and each affiliate (spouse). This individual is an: [ applicant ! affiliate Name. Address: City. SUM zl P. This individual is an: Flapplicant ❑ affiliate Name: Address: c tvj State. �Ipo ooguan 0 - C HUB v OO umolTzhip onftVn QDQ fq OO W This section must be completed by any ent1tv including a corporation, limited liability company (LI-C), partnership, or limited partnership, that is applying for a license. Sole proprietors should skip to Section 6. If more space is needed, please attach a separate sheet with the required information. o If the applicant is a corporation, the following information must be completed for each sstoclfhoider who owns 1®%ormore of the stock in the corporation, and for each president, trice -president, secretary, and managing officer. o If the applicant is a limited liability organization, the following information must be completed for each member with an ownership interest of 10% ormore, and for each manager. o If the applicant is a MkLngrship, including a limited partnership, the following information must be completed for each partner with an interest of 10% or more, and for each general partner. Entity official: Leonard Hyde Tlde(s)e Member Phone. 279-8060 %0�,��da 50 Address: 10102 Pointe Resolution Dr. City: Anchorage =atvAK ZIP. 199515 [Fortes AID-01] ( rev 10/10/2016) — Page 3 of 7 194 gp '. 0 9fli% Alcohol and Marijuana Control Office 550 W 7th Avenue, Suite 1600 Anchorage, AK 99501 alcohol. licensine0alaska.aov https://www.commerce,elq-lk�I.L Phone: 907.269.0350 Aas a Akohofic aeuevage Control Board Form UceRSe %PPfl C2Voon Entity Offfficiai: Jonathan Rubini TiUe(s): Member Phone: 279-8068 % Owned: 150 Address: 2655 Marston Dr. city. Anchorage state: JAK zip; 99517 Entity OfffficiM: Titie(s): Phone: —7 a Owned: Address: City- State: A p: Entity OfffficiM: TiVec sD. Phone: % Owned: Address: City: state: alp: This subsection must he completed bV anV applicant that is a corporation or LLC. Corporations and LLCs are required to be in good standing with the Alaska Division of Corporations (DOC) and have a registered agent who is an individual resident of the state of Alaska. DOC Entity 4: it 0190916 Act Formed Date: 4/22/2022 Home State: AK Registered Agent: Leonard Hyde Agent's Phone: 279-8068 Agent's maflingAddrress: P.O. BOX 202845 city: Anchorage State: AK alp: 99520-2845 Yes No Is your corporation or LLC's registered agent an individual resident of the state of Alaska? [Form Aft-01] (rev 10/10/2016) 6.1UPage 4 of 7 SEP 3 0 2022 IRR7 bMARIJU,{w I' i Alcohol and Marijuana Control Office 550 W 7ch Avenue, Suite 1600 Anchorage, AIL 99501 aiconoi.iicensinAcwwalaska.a: httos://www.commerce.alaska.aoy/web/arrr Phone: 907.269.0350 F a V M oao 7r>a UPcan5Q APPHcaV(0R 20c(��U(Bn G e OO NOF? Mc0W303 Ownership and financial interest in other alcoholic beverage businesses: Yes No Does any representative or owner named as a transferee in this application have any direct or indirect financial interest in any other alcoholic beverage business that does business in or is licensed in Alaska? l—I If "Yes", disclose which individual(s) has the financial interest, what the type of business is, and if licensed in Alaska, which ocense numbers) and license type(s): Leonard and Jonathan both have interest in these licenses: BD Tourism #3349, River's Edge Hotels, LLC Fairbanks, AFC. BD Tourism #3694 JLAirport Hotel, LLC, Anchorage AK. BD Tourism #5917 JL 35th Avenue Hotel, LLC, Anchorage AK. BD Tourism #6015 Aloft Hotel in Anchorage, AK, BD Tourism #4099 in Denali, AK, BD Tourism #4230 in Denali, AK, and BD Tourism #6044 in Denali, AK 209ftH 7 0 6a,U1Q@1 2@N@H Communication with AMCO staff: Does any person other than a licensee named in this application have authority to discuss this license with AMCO staff? Rf �eQ/Ps01 r9�crlrw�aa ¢�o na ma nffh® wma e�fimais9oaal aye e� *bnm e®9esaaa deer #ba ne sne�Fceavis�e4 eux ra• The Law Offices of Ernouf & Coffey, P.C. is assisting with the application process. Yes No [Fora AID-01] (rev 10/10/2016) Page 5 of 7 196 ,4 p �p "MARMAA14 sT4 rE OF A4AS�P Alcohol and Marijuana Control Office 550 W 7ch Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing(cDalaska.aov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB-01: Transfer License Application Section 8 — Transferor Certifications Additional copies of this page may be attached, as needed, for the controlling interest of the current licensee to be represented. I declare under penalty of perjury that the undersigned represents a controlling interest of the current licensee. I additionally certify that I, as the current licensee (either the sole proprietor or the controlling interest of the currently licensed entity) have examined this application, approve of the transfer of this license, and find the information on this application to be true, correct, and complete. Signature of transferor Mark Kulstad Printed name of transferor Subscribed and sworn to before me this -I day of k 20 2-2--7 Signature of Notary Public fro. Notary Public in and for the-Rt of er)b'' l (t�(�J✓r�6�e r My commission expires: U Signafiare of transferor Mary Kulstad Printed name of transferor Subscribed and sworn to before me this day of 20 7- Signature of Notary Public Notary Public in and for the -State of My commission expires: �f [Form A13-01] (rev 10/10/2016) MW Page 6 of 7 vvd . ""_., � 197 5 E P a Q 2192L vim Cam- � c Alcohol and Marijuana Control Office �w,nw� 550 W 7`h Avenue, Suite 1600 � 'e,_ •rid Anchorage, AK 99501 alcohol.licensing@alaska.eov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 f Alaska Alcoholic Beverage Control Board sr�r 0F`A��P Form AB-01: Transfer License Application Section 9 - Transferee Certifications Read each line below, and then sign your initials in the box to the right of each statement: Initials I certify that all proposed licensees (as defined in AS O4.11.260) and affiliates have been listed on this application. I certify that all proposed licensees have been listed with the Division of Corporations. I certify that I understand that providing a false statement on this form or any other form provided by AMCO is grounds for rejection or denial of this application or revocation of any license issued. I certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check the identification of a patron will complete an approved alcohol server education course, if required by AS O4.21.025, and, while selling or serving alcoholic beverages, will carry or have available to show a current course card or a photocopy of the card certifying completion of approved alcohol server education course, if required by 3 AAC 304.465. I agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. I hereby certify that I am the person herein named and subscribing to this application and that I have read the complete application, and I know the full content thereof. I declare that all of the information contained herein,and evidence or other documents submitted are true and correct. I understand that any falsification or misrepresentation of any item or response in this application, or any attachment, or documents to support this application, is sufficient grounds for denying or revoking a license/permit. I further understand that it is a Class A misdemeanor under Alaska Statute 6 11.56.210 to falsify an application and commit the crime of unsworn falsification. Signs re of trarisfere Jofiathan Rubini rinted name C� •o y�p�AR sue` = :u +AP og ON1 e �Q\ ..des o� ••• �Ptary Public in a TE OF Signyafee of Notary P the State of �Irrrrnnmt"` My commission expires: _�/ ► ' V VJ wV Subscribed and sworn to before me thi ay of AAQ-- 20_`/�. [Form A13-01] (rev 2/24/2022) GE%%? - WW Page 7 of 7 Form &0-02o Premises Diagvab l What is this foam? Alcohol and Marijuana Control Office 550 W 7`h Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensinR@alaska.gov https://www.coMmerce 3.4�.kw/�nFh,',�r Phone: 907.269.0350 A detailed diagram of the proposed licensed premises is required for all liquor license applications, per AS O4,11.260 and 3 AAC 304.185. Your diagram must include dimensions and must show all entrances and boundaries of the premises, walls, bars, fixtures, and areas of storage, service, consumption, and manufacturing. If your proposed premises is located within a building or building complex that contains multiple businesses and/or tenants, please provide an additional page that clearly shows the location of your proposed premises within the building or building complex, along with the addresses and/or suite numbers of the other businesses and/or tenants within the building or building complex. The second page of this form is not required. Blueprints, CAD drawings, or other clearly drawn and marked diagrams may be submitted in lieu of the second page of this form. The first page must still be completed, attached to, and submitted with any supplemental diagrams. An AIVICO employee may require you to complete the second page of this form if additional documentation for your premises diagram is needed. IN 111-1111111 I have attached blueprints, CAD drawings, or other supporting documents in addition to, or in lieu of, the second page of this form. Section '1 — Este n`�[in T�e, , �oc7 Enter information for the business seeking to be licensed, as identified on the license application. Yes No z Licensee: JL Hotel Seward, LLC License Number: 4696 License Type: Beverage Dispensary Tourism Doing Business As: Ms. Gene's Place ©remises Auldreas: 217 6th Ave. City: Seward Staten AK pipe 99664 ti A A ^I-N [Ferree AB-02] (rev 06/24/2016) Page 1 of 2 199 SEP 3 0 ZUU 1 a w O r� p ro R i i ai d r (Q 11 d A e .r d 4 !yP e�M r RIa30H piemOS umo' .—Buauey!yolev— LL6L'SR'106 Hd Q y $ 10666VNSViV'NMIIH�I3N a z'm m G OOf ains'OVOH Vll A,, 0`X '3NI'MnI1H313N-MItl33NPJN3 WW aVi C u _5 48 m c ❑ p < CSi I) C L O o L.L C t O Z o Z C N N V) N U _ U N X IF T W C C O (0 coEn O a) Z U Im U 0 I I I I I I I I I D E N N U (0 ) c0 fN a o _� m 0 .� Q L — V — C Q - � co O _ Q — Q Q a�i L Eo m a�i rn o e ry (n m O U O _U v L Q U O CV Q Q U) n IN lib/£ 04-19 Z � o � c � c 0 0 o U L � _U 0 Q OU O N t-xtra beating North WYA a6 WHd losw vxsv=vuoi3M OM3jfnS -GVOHV11VG80"/ -ONE-NVXIH3laXSNpdaqNjONg WVH All CE. uaavaaulBvovoHfyafoqnuw Y E:1:1)OH:PJIMIS c o `;o ICI Lt6f='L6G:Hd 6666 VNSVN'NVNIHO1 'A 60f 31lns oVoatl111/198ML �NI NVNIH513N 'JNR133NI'JN311VU a F d .� C g -"R-NdTslhh3fi W U Z $:p Y a o o d La`EE lam" � iu � �u� hr O '0 ci7 v m LY O t) p i O Y i✓!t. 9 -.G U O S O p O K n ' n .r✓{ _ r""_if c -s �a r-.ot .r✓{ s -.of .c ..ct .. y ry 0 ji y o .171 R SS 7 p o v 0 � e5 e a O U 3d 0 .r/fF-.E "vf O ru0 fls F +n o ry • b-• .ea .rFibl r-bC 294 Q 'h c o I910H pJeMag y a W U Swo�vaoy6uouaryrygary•nvut o g3y fi jI LI6L'SZZ'LW�Hd 1W66 VNSV7Y'NMIIHWI3N 5 � 5 � ql ml�l�l > IX>E3119 SNrd 3NlSN3 WTH WNI NtlNIH�L3N `�NM33N19N3 WTN H N N o o G O C'q �4 Zcc, �nr v r 4? .a -.00f till w O a°fir• Q n O _ ' f9-.Lt .6-, .l✓f. fl•b «ll-b -b ry � «1l .L/L .5 .L -.Ot -LltO-,Dl a M1 ry M1 n $ o hlt D1 -. o n 0 p„IN 4" �••I O 5 �o cW �y � " F •o C ��ld p h ry 7 V � y h•1.......m ry f -.Cf ,�'4�j.-�.^ r«'—',..,..'^+I`,— `_rt L. .... Jt a'�Y.Ot «LJf 6-A! «L -�Of fr-,1f fl .C/l 6- «L •.Of h ry h yl 4 P O «L/f Y-b � � ryVry ry trypy ry Q h o 4t ry J s5 n � b o ti ll N jy '6 ® s; o � I 0 mm ryry �ry ry .DI •.IL � � 4 O 3 1 .6 -. ,{-,C( .L-.Lt -C-,L{ .L •,L! ,61t1 •.L1 �' N� a b 0 M1 .91 o-,D9 of I@IOH paellaS vus �NI �oau/BoMLuaIu6uLmoN'rySryVLuZMaal'ILoHaOryD6vo1ueH3vtNdGe 12aol5 NIH.3NJM33NION3 WYN muz ; NM �a o (U U (ll cr I .19 AMCC) �R 3 Q 202r. 041YA JL mteR se-,�,70zd19 UCH OntoMe secuyfn4y Ram JL Hotel Seward, LLC d.b.a. Ms. Gene's Place is located at 217 Sth Ave., Seward, Alaska 99664. The outside area will be used during the summer months and for special social events for example weddings and area company receptions, etc. There will be a manager on site at all times, and when the outdoor serving area is open (weather and staffing dependent), there will be hotel event staff walking between the indoor area, and outdoor area to monitor alcohol consumption. The outdoor area has an enclosure that is made of wood and is 6 foot fencing all the way around the deck so no one can take alcohol outside the area. We will have the appropriate legal signage posted stating no alcohol beyond this point. When the indoor seating area is open and the outdoor seating area is closed, doors to the outdoor seating area will be closed and used only for emergency egress. Hotel event staff in the indoor seating area will monitor, to ensure patrons do not attempt to use the outside area when it is closed. o SEP 3 0 2022 208 ,,*ARC JUA`kq C ti j C Alcohol and Marijuana Control Office 550 W 7th Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensina@alaska.gov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB-03: Restaurant Designation Permit Application Why is this form needed? A restaurant designation permit application is required for a licensee desiring designation under 3 AAC 304.715 — 3 AAC 304.795 as a bona fide restaurant, hotel, or eating place for purposes of AS O4.16.010(c) or AS O4.16.049. Designation will be granted only to a holder of a beverage dispensary, club, recreational site, golf course, or restaurant or eating place license, and only if the requirements of 3 AAC 304.305, 3 AAC 304.725, and 3 AAC 304.745, as applicable, are met. A menu or expected menu listing the meals, including entrees prepared on -site and offered to patrons, and copy of the DEC Food Service Permit (or corresponding DHHS documentation for licenses located in the Municipality of Anchorage) must accompany this form. Applicants should review AS 04.16.049 —AS O4.16.052 and 3 AAC 304.715 — 3 AAC 304.795. All fields of this form must be completed. The required $50 permit fee may be made by credit card, check, or money order. Section 1 — Establishment Information Enter information for licensed establishment. Licensee: JL Hotel Seward, LLC License Type: Beverage Dispensary Tourism License Number: 4696 Doing Business As: Ms. Gene's Place Premises Address: 217 5th Ave. city: Seward State: AK ZIP: 99664 Contact Name: Jonathan Rubini Contact Phone: 279-8060 Section 2 — Type of Designation Requested This application is for the request of designation as a bona fide restaurant, hotel, or eating place for purposes of AS O4.16.010(c) or AS O4.16.049, and for the request of the following designation(s) (check all that apply): 1. Dining after standard closing hours: AS O4.16.010(c) 2. a Dining by persons 16 — 20 years of age: AS O4.16.049(a)(2) 3. V Dining by persons under the age of 16 years, accompanied by a person over the age of 21: AS O4.16.049(a)(3) 4. Employment for persons 16 or 17 years of age: AS O4.16.049(c) NOTE: Under AS O4.16.049(d), this permit is not required to employ a person 18 - 20 years of age. OFFICE USE ONLY Transaction #:\ �l ` Initials: [Form AB-03] (rev 2/24/2022) Page 1 of 5 209 SPP 3 02022 vbM AIAA Pv �A J,.0 AL "'A rE 11F, ALpSK? /. Alcohol and Marijuana Control Office 550 W Th Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing@alaska.gov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB-03: Restaurant Designation Permit Application Section 3 — Minor Access Review AS O4.16.049(a)(2); AS O4.16.049(a)(3); AS O4.16.049(c) List where within the premises minors are anticipated to have access in the course of either dining or employment as designated in Section 2. Itxambie: Minors will oniv be allowed in the dining area. UK Minors will oniv be empioved and present in the Kitch Minor patrons are allowed in the restaurant area, deck area, hotel rooms, and bathrooms. They are not permitted behind the bar, counter areas or in the kitchen areas. We do not employ minor employees. Describe the policies, practices and procedures that will be in place to ensure that minors do not gain access to alcohol while dining or employed at your premises. Storage: All alcohol will be locked in secure storage. This will only be accessible by the restaurant owners, general manager and bar tender. Each of these individuals will be at least 21 years old and will hold on their persons a current TAP or eTIP card verifying that they have been trained to control the distribution and service of alcoholic beverages in Alaska. Access/Service: There will be no alcohol sales or delivery outside the building walls except on the deck area which is a closed off area. Dining guests must walk in and out the same door, which controls the transfer of alcohol. An owner or manager is always on site and monitors the consumption of alcohol. Yes No Is an owner, manager, or assistant manager who is 21 years of age or older always present on the premises ❑� during business hours? Section 4 — DEC Food Service Permit Per 3 AAC 304.910 for an establishment to qualify as a Bona Fide Restaurant, a Food Service Permit or (for licenses within the Municipality of Anchorage) corresponding Department of Health and Human Services documentation is required. Please follow this link to the DEC Food Safety Website: http://dec.alaska.gov/eh/fss/food/ Please follow this link to the Municipality Food Safety Website: http://www.muni.org/Departments/health/Admin/environment/FSS/Pages/fssfood.aspx IF you are unable to certify the below statement, please discuss the matter with the AMCO office: I have attached a copy of the current food service permit for this premises OR the plan review approval. *Please note, if a plan review approval is submitted, a final permit will be required before finalization of any permit or application. Initia [Form AB-03] (rev 2/24/2022) Page 2 of 5 210 SEP 8 0202E Alcohol and Marijuana Control Office �b�ArLluL c 550 W Th Avenue, Suite 1600 Anchorage, AK 99501 alcohol. licensing@)alaska.gov https://www.commerce.alaska.gov/web/amco ) Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board "4,OF AA Form AB-03: Restaurant Designation Permit Application ,... g pp Section 5 - Hours of Operation Review AS O4.16.010(c). Inter an nours tnat your estabusnment Intends to be open. Include variances in Restaurant is open 5pm to 10pm Monday through Sunday. Section 6 - Entertainment & Service hours, and indicate Review AS O4.11.100(g)(2) Yes No Are any forms of entertainment offered or available within the licensed business or within the proposed licensed premises? 1. Icn , Ucoa.I IUc L. I. ..—I —uuucuL UIICICU UI av011CUIC 011U LIIC IIUUID III VVI I ILII LIM CI I LCILd[till ICIIL IIIdy ULLUr: Food and beverage service offered or anticipated is: 7 table service F7 buffet service a counter service ❑ other r --otner, aescrioe ine manner or rood and oeverage service ottereci or anticipated: [Form AB-03] (rev 2/24/2022) Page 3 of 5 211 SEP 3 02022 Alcohol and Marijuana Control Office C`�,MARiJUgp4 eo 550 W 7th Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensingCcDalaska.gov https://www.commerce.alaska.gov/web/amco Phone:907.269.0350 Alaska Alcoholic Beverage Control Board .- TB OFAaA..- Form AB-03: Restaurant Designation Permit Application Section 7 - Certifications and Approvals Read each line below, and then sign your initials in the box to the right of each statement: There are tables or counters at my establishment for consuming food in a dining area on the premises. I have included with this form a menu, or an expected menu, listing the meals to be offered to patrons. This menu includes entrees that are regularly sold and prepared by the licensee at the licensed premises. I certify that the license for which I am requesting designation is either a beverage dispensary, club, recreational site, golf course, or restaurant or eating place license. I have included with this application a copy of the most recent AB-02 or AB-14 for the premises to be permitted. (AB-03 applications that accompany a new or transfer license application will not be required to submit an additional copy of their premises diagram.) I hereby certify that I am the person herein named and subscribing to this application and that I have read the complete application, and I know the full content thereof. I declare that all of the information contained herein, and evidence or other documents submitted are true and correct. I understand that any falsification or misrepresentation of any item or response in this application, or any attachment, or documents to support this application, is sufficient grounds for denying or revoking a license/permit. I further understand that it is a Class A misdemeanor under Alaska Statute 11.56.210 to falsify an application and commit the crime of unsworn falsification. Jonathan Rubini Printed name of licensee Local Government Review (to be com Signature of local government official Printed name of local government official an,dppropriate local government official): Date Title Initials proved Denied [Form A13-03] (rev 2/24/2022) Page 4 of 5 01VA Alcohol and Marijuana Control Office 550 W 7th Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing cDalaska.gov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB-03: Restaurant Designation Permit Application AMCO Enforcement Review: Enforcement Recommendation: Approve Signature of AMCO Enforcement Supervisor Printed name of AMCO Enforcement Supervisor Date Enforcement Recommendations: AMCO Director Review: Signature of AMCO Director Date Limitations: Approved Denied Printed name of AMCO Director [Form A13-03] (rev 2/24/2022) 213 AMC) SFP Iq 02.022 Page 5 of 5 M8. Gencf8 Placc AMW Starters BLUE MUSSELS 17 green curry, coconut milk, lemon grass, Thai basil and blue moon ale COCONUT CRUSTED PRAWNS Q5 pieces) 23 orange habanero dipping sauce SHDbff\d CRAB CAGES Q2 pieces 18 baby kale and lemon tarragon aioli STEAMED CLAMS 17 white wine, butter, thyme and confit garlic PORK'AAVINGS 18 house made 88Q sauce soup mid Salads CREAMY SEAFOOD CHObA\1DER BOWL 15 CUP 8 local fresh fish, bay scallops with bacon and clams LOCAL GREENS 9 shaved fresh vegetables with lemon thyme vinaigrette CLASSIC CAESAR 12 creamy anchovy/lemon dressing, romaine hearts, Parma and bread crumb add chicken 16, shrimp 18, salmon 19, scallops 20 ..............------------------ Entrees CARIBOU SPAGHETTI BOLOoGNESE 21 caribou, Duroc pork and ground chuck ROASTED CHICKEN 26 roasted Yukon gold potatoes, grilled asparagus and chicken jus PAN SEARED aLASY©Ev Qnrvo:vE SAI mna� 2g cauliflower puree, pickled fennel & red onion, baby kale and Kalamata olives PARMESAN CRUSTED HALIBUT CHEEKS 32 flash baked cheeks, toasted orzo, charred cauliflower and sun-dried tomato PLANCHA SEARED SCALLOPS 35 bacon, charred carrot risotto and porcini dust SEASONAL ALASKAN KING CRAB LEGS Ilb Market value PORK AND BEANS BELLY STYLE 26 Duroc pork belly braised in apple cider with cannellini, charred carrot and braised reduction sauce NEUV ZEALAND LAMB COOPS 32 salted roasted fingerling potatoes in a coriander creme fraiche, pea pesto and mint FILET (I` iGN ON 39 8 oz prime filet, roasted Yukon gold potatoes, grilled asparagus and sauce bordelaise GRILLED MB EYE 44 hand cut prime 14 oz rib eye, roasted Yukon gold potatoes, grilled asparagus and chimichurri sauce Ask for Chef°s Daily Specials ---- Daily Special Desserts BAILEYS & CHOCOLATE BREAD PUDDING 12 chocolate custard, brioche, baileys Irish cream and salted caramel CHEESE CARE 10 NY style cheesecake mixed berry coulis Lemon Tart Charlotte sLC p a 02022 Homemade Meyer Lemon short bread tart with a splatter of mix berry 20% Gratuity added to parties of 6 or more. Split Entree plate fee $15. Consurning raw or underco j„ed meats, poultry, seafood, shellfish or eggs may increase your risk of food borne illness especially if you have certain medical conditions. ►AE11 Q�aah a Food Cock 2=2 EstabNshman2 Vlavmk Division of Environmental Health Food Safety & Sanitation Program Permit Number: 13373 Issued to: JJL SIEWAIR D 1rII07IEL, LLC For: Gene's Mnc e Bar For Operation of: FN-4 7avei°n/IBair Located at: 217 91h ST Seward, AK 99664 This permit, issued under the provisions of 18 AAC 31, is valid until the noted expiration date or unless suspended or revoked by the department. This permit is not transferable for change of ownership, facility location, or type of operation. It must be posted in plain view in the establishment and is the property of the State of Alaska. Expiration Date: Program Manager: Decembeir Sit, 2022 off you h2we queztkoms ou, con(c;Gmz rrGgopding Zags grood hmndUng PVd]Cft3z c"aoo g000 over. q� nI 0 3&0a29)6@➢ PAR Permit Number: Issued to: For: For Operation of: Located at: Akalks Good C 00018 2®22 LzWb 0ahmant VlormR Division of Environmental Health Food Safety & Sanitation Program 13372 JJL SIEWARIID HOTEL, ILLcC Gene's IIDIlRcce IFS IFIF4 Food Selrvgcc 217 Soh ST Seward, Alit 99664 This permit, issued under the provisions of 18 AAC 31, is valid until the noted expiration date or unless suspended or revoked by the department. This permit is not transferable for change of ownership, facility location, or type of operation. It must be posted in plain view in the establishment and is the property of the State of Alaska. Expiration Date: Program Manager: 09 Nom halwe gMoMionz orr n3gurdME 0affQ 9000 7 haindfing prrac Ucez 0a00 9rrea.- Q6n an(�o o)imgd P gI 33=230 0@➢ AMCr 216 SEP 3 0202� AGENDA STATEMENT Meeting Date: December 12, 2022 From: Brenda Ballou, City Clerk Agenda Item: Non -Objection to Renewal of Liquor License BACKGROUND & JUSTIFICATION: The Seward City Council has the opportunity to object the renewal of the following liquor license for the following business: Business: Yukon Bar Licensee: Yukon Tender, Inc. Type: Beverage Dispensary License: 1245 The City of Seward Police, Fire, Utilities, Leases Department and the Kenai Peninsula Borough have no objections to the liquor license for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of, its protest. RECOMMENDATION: Non -objection to the renewal of liquor license for Yukon Bar 91245 — Beverage Dispensary ►ArA MEMORANDUM Date: November 8, 2022 To: Naneth Ambrosiani Finance/Leases Jeremy Rogers Finance/Public Utilities Chief Alan Nickell Police Department Chief Clinton Crites Fire Department From: Kris Peck, Deputy City Clerk RE: Verifying Compliance for the renewal of Liquor License The following business has applied for a liquor license renewal. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business Licensee: Type of License: License Number: Yukon Bar Yukon Tender, Inc Beverage Dispensary 1245 Department Status Initials Finance/Leases cav Finance/Utilities Police Chief (A-0,A1 Fire Chief Deadline for Protest: Saturday, January 7, 2023 (60 days from receipt of notification) Last regular Council Meeting for Approval. Tuesday, December 27, 2022 RETURN TO CITY CLERK no later than Tuesday, December 20, 2022 'PAN 11/18/2022 Sent via email: clerk@cityofseward. net Seward City Hall City of Seward RE: Non -Objection of Application Licensee/Applicant Business Name License Type License Location License No. Application Type Dear Ms. Ballou, Yukon Bar YUKON Bar Beverage Dispensary 201 Fourth Ave, City of Seward 1245 License Renewal Johni Blankenship, MMC Borough Clerk This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/jr cc: yukonbarmusic@yahoo.com; 09 THE STATE 'ALASKA GOVERNOR MIKE DUNLEAVY November 8, 2022 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7t" Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 City of Seward; Kenai Peninsula Borough Via Email: clerk@cityofseward.net: bballou@cityofseward.net; mlenkins@kpb.us; Ivanhoose@kpb.us; iratky@kpb.us; clackinsky@kpb.us; maldridge@kpb.us; ncarver@kpb.us; slopez@kpb.us; Iblankenship@kpb.us; assemblyclerk@kpb.us; bcarter@kpb.us Re: Notice of 2023/2024 Liquor License Renewal Application License Type: Beverage Dispensary License Number: 1 1245 Licensee: Yukon Tender Inc Doing Business As: Yukon Bar We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, G7 A, k1l r Joan Wilson, Director amco.localgovernmentonly@alaska.gov 04,46,, STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL LIQUOR LICENSE 1245 ISSUED 2023 - 2024 LICENSE RENEWAL APPLICATION DUE 11 /08/2022 DECEMBER 31, 2024 (AS O4.11.270(b)) ABC BOARD TEMPORARY THIS LICENSE EXPIRES MIDNIGHT FEBRUARY 28, 2025 UNLESS DATED BELOW TYPE OF LICENSE: Beverage Dispen, LICENSE FEE: $2,500.00 1104 D/B/A: Yukon Bar 201 Fourth Ave Mail Address: Yukon Tender Inc. P O Box 992 Seward, AK 99664 04-900 (REV 10/20/22 CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board [ ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL XXXX ISSUED 11 /08/2022 ABC BOARD LIQUOR LICENSE 1245 AL APPLICAIN DUE 2023 -2024 LID CEMBER NSE 31, 024 (AS O4T111..270(b)) TEMPORARY THIS LICENSE EXPIRES MIDNIGHT TYPE OF LICENSE: Beverage Disper LICENSE FEE: $2,500.00 D/B/A: Yukon Bar 201 Fourth Ave Mailing Address: Yukon Tender Inc. P O Box 992 Seward, AK 99664 PEBRUARY 28, 2025 UNLESS DATED BELOW CITY / BOROUGH: Seward Kenai Peninsula Borough This license cannot be transferred without permission of the Alcoholic Beverage Control Board [ ] Special restriction - see reverse side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL BOARD COPY DIRECTOR THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES 04-900 (REV 5/9/22 221 , ' a a,w ., AM('O Alaska Alcoholic Beverage Control Board ��..rk.til.tk, AB-17: 2023/2024 License Renewal Applicatioholand Marijuana Cont„olOffice p� �C 550 W 7 Avenue, Suite 1600 AMCO alcohol.licensing@alaska.gov AK 99501 licensing@alaska.goka.aov https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 fO- 'frROLo*`Alaska Alcoholic Beverage Control Board Form AB-17: 2023/2024 General Renewal Application • This form and any required supplemental forms must be completed, signed by the licensee, and postmarked no later than 12/31/2022 per AS O4.11.270, 3 AAC 304.160, with all required fees paid in full, or a non-refundable $500.00 late fee applies. • Any application for renewal or any fees for renewal that have not been postmarked by 2/28/2023 will be expired per AS O4.11.540,3 AAC 304.160(e). • All fields of this application must be deemed complete by AMCO staff and must be accompanied by the required fees and all documents required, or the application will be returned without being processed, per AS O4.11.270, 3 AAC 304.105 • Receiptand/or processing of renewal payments by AMCO staff neither indicates norguarantees in any waythat an application will be deemed complete, renewed, or that it will be scheduled for the next ABC Board meeting. Section 'I - Establishment Contact Information Licensee (Owner): Yukon Tender Inc. License #: 1245 License Type: Beverage Dispensary Doing Business As: Yukon Bar Local Governing Body: Seward, Kenai Peninsula Borough Community Council: If your mailing address has changed, write the NEW address below: Mailing Address: City: State: ZIP, Section 2 - Licensee Contact Information Contact Licensee: The individual listed below must be part of the ownership structure of the licensee listed in Section 1. This person will be the designated point of contact regarding this license, unless the Optional contact is completed. Contact Licensee: T��� Contact Phone: � a l - Contact Email: , Optional: If you wish for AMCO staff to communicate with anyone other than the Contact Licensee (such as legal counsel) about your license, list their information below: Name of Contact: V Contact Phone::: ' (D i el�e , �- Contact Email: ° Section 3 - for Package Stores ONLY: Written Order Information YES NO Do you intend to sell alcoholic beverages and hip them to another location in response to written solicitation in) calendar years 2022 and/or 2023? V [Form AB-17] (rev 9/27/2022) PWA td C I 2 ,t 2Z Page 1 of 3 Alaska Alcoholic Beverage Control Board Form AB-17: 2023/2024 License Renewal Application Section 4 - Ownership Structure Certification YES Did the ownership structure of the licensed business change in 2021/2022? NO If Yes, and you have NOT notified AMCO, list the updated information on form AB-39: Change of Officers and submit with your renewal application. If No, certify the statement below by initialing the box to the right of the statement. I certify that the ownership structure of the business who owns this alcohol license did not change in any way during the calendar years 2021 or 2022. Section 5 - License Operation Check ONEBOX for EACH CALENDAR YEAR that best describes how this liquor license was operated: 2022 1. The license was operated for more than 240 hours throughout each year. �2021 L� (Year-round) 2. The license was only operated during a specified time each year. (Not to exceed 6 months per year) If operation dates have changed list them below: to 3. The license was only operated to meet the minimum requirement of 240 total hours each calendar year. A complete AB-30: Proof of Minimum Operation Checklist and all documentation must be provided with this form 4. The license was not operated at all or was not operated for at least the minimum requirement of 240 total hours each during one or both calendaryears. A Form year, complete AB-29: Waiver of Operation Application and correspondina fees must he suhmittad with this nnnNrntinn Mr—h ionanr.,a r a„r; ti; w .I, �021, you are not required to pay the fees, Section 6 - Violations and Convictions Have Notices of Violation been issued for this license? Has person or entity in this application been convicted of a violation of Title 04, 3AAC 304 or a local ordinance adopted under AS O4.21.010 in 2021 or 2022? If you checked YES, you MUST attach a list of all Notices of Violation and/or Convictions per AS 04.11.270(a)(2) If you are unsure if you have received any Notices of Violation, contact the office before submitting this form. Section 7 -Certifications YES NO 1 70 11 "Is As an applicant for a liquor license renewal, I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 AAC 304, and that this application, including all accompanying schedules and statements, are true, correct, and complete. I agree to provide all information required by the Alcoholic Beverage Control Board or requested by AMCO staff in support of this application and understand that failure to do so by any deadline given to me by AMCO staff will result in this application being returned and the license being potentially expired if I do not comply with statutory or regulatory requirements. I certify that in accordance with AS O4.11.450, no one other than the licensee(s), as defined in AS O4.11.260, has a direct or indirect financial interest in the licensed business. I certify that this entity is in good standing with Corporations, Business and Professional Licensing (CBPL) and that all entity officials and stakeholders are current and I have provided AMCO with all required changes of the ownership structure of the business license, and have provided all required documents for any new or changes of officers. [Form A13-17] (rev 9/27/2022) 223 Page 2 of 3 A.M('o Alaska Alcoholic Beverage Control Board Form AB-17: 2023/2024 License Renewal Application • 1 certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check identification of patrons have completed an alcohol server education course approved by the ABC Board and keep current, valid copies of their course completion cards on the licensed premises during all working hours, if applicable for this license type as set forth in AS 04.21.025 and 3 AAC 304.465. I hereby certify that I am the person herein named and subscribing to this application and that I have read the complete application, and I know the full content thereof. I declare that all of the information contained herein, and evidence or other documents submitted are true and correct. I understand that any falsification or misrepresentation of any item or response in this application, or any attachment, or documents to support this application, is sufficient grounds for denying or revoking a license/permit. I further understand that it is a Class A misdemeanor under Alaska Statute 11.56.210 to falsify an application and commit the crime of unsworn falsification, Signature of license Signature of Notary Pu lic St/ S -�1 i l �✓�+4 n/ Notary Public in and for the State of ) } ( ( � Pri e of licensee \����\�(�A GQ�/My commission expires: ILMLb V ;NOTARY ' = Subscribed and sworn to beforeme this ;�' day of l_)C�� 20a . PUBLIC. cl ,� /j�IlliiPO\\\- \R\estaurant and Eating Place applications must include a completed AB-33: Restaurant Receipts Affidavit Recreational Site applications must include a completed AB-36: Recreational Site Statement Tourism applications must include a completed AB-37: Tourism Statement Wholesale applications must include a completed AB-25: Supplier Certification Common Carrier applications must include a current safety inspection certificate All renewal and supplemental forms are available online: https://www.commerce.alaska.gov/web/amco/Alcohol LicenseApplication.aspx FOR OFFICE USE ONLY License Fee: Is I Application Fee: $ 300.00 1 Misc. Fee: $ Total Fees Due: $ 01-- 4-1 �5gS3 f k q-7 c,�gs5 A--�4ViN., 2. [Form AB-17] (rev 9/27/2022) 224 Page 3 of 3 Division of Corporations, Business and Professional Licensing https://www.commerce.alaska.gov/cbp/businesslicense/search/Licen... Department of Commerce, Community, and Economic Development MVISJON OF CORPORATT ONS, o USNESS State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download / Business License / License #434709 LICENSE DETAILS License #: 434709 Business Name: YUKON BAR Status: Active Issue Date: 06/01/2005 Expiration Date: 12/31/2024 Mailing Address: PO BOX 992 SEWARD, AK 99664 Physical Address: 201 4TH & WASHINGTON SEWARD, AK 99664 Owners YUKON TENDER, INC Activities Line of Business 72 - Accommodation and Food Services Endorsements NAICS 722410 - DRINKING PLACES (ALCOHOLIC BEVERAGES) End Action Action # Issue Renew Expiration End Note 1 10/29/2018 10/11 /2022 12/31 /2024 License Lapse(s) Print Business License Professional License # Address 201 4TH & WASHINGTON, SEWARD, AK 99664 If this business license lapsed within the last four years the2lapsed periods will appear below. Lapsed periods are I of 2 11 /8/2022, 10:49 AM Resolution 2022-117 A Resolution of the City Council of the City of Seward, Alaska, Adopting the City of Seward 2023 and 2024 Operating Budget and Setting the Mill Rate Documents: • Agenda Statement • Resolution 2022-117 • Attachments: o 2023/2024 Operating Budget ��4: City Council Agenda Statement Meeting Date: November 28, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-117: Adopting the City of Seward 2023 and 2024 Operating Budget and Setting the Mill Rate Background and justification: Resolution 2022-117 adopts the 2023 and 2024 Operating Budgets and sets the 2023 and 2024 mill rates as required by the Seward City Charter and Seward City Code. Upon adoption of the 2023 and 2024 Operating Budget, revenues and expenses will be appropriated to the proper accounts as indicated in the adopted budget. Attorney Review eYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 227 Sponsored by: Bower Public Hearing #1: November 28, 2022 Public Hearing #2: December 12, 2022 CITY OF SEWARD, ALASKA RESOLUTION 2022-117 A Resolution of the City Council of the City of Seward, Alaska, Adopting the City of Seward 2023 and 2024 Operating Budget and Setting the Mill Rate WHEREAS, Seward City Charter Chapter 6 and Seward City Code Chapter 5.05 specifies that the City Council shall adopt a budget and make an appropriation of the money needed at a regular meeting held not less than 10 days prior to the end of the fiscal year; and WHEREAS, work sessions were held on the recommended budget and the required public hearings were held on November 28 and December 12, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The document incorporated herein by reference, titled "City of Seward 2023 and 2024 Operating Budget' is hereby adopted as the budget. Section 2. Sums of money shall be appropriated from all City funds as follows: 2023 General Fund Operating Revenues Operating Revenues $ 15,191,816 Net Transfers $ 844,019 General Fund Total: $ 16,035,835 2023 Enterprise Funds Total Revenue Harbor $ 3,706,994 SMIC $ 812,035 Parking $ 338,420 Electric $ 13,192,494 Water $ 1,512,339 Wastewater $ 1,298,494 Healthcare $ 1,640,000 Seward Mountain Haven $ 3,329,672 2024 General Fund Operating Revenues Operating Revenues $ 15,328,692 Net Transfers $ 812,557 General Fund Total: $ 16,141,249 2024 Enterprise Funds Total Revenue Harbor $ 3,104,374 SMIC $ 824,868 Parking $ 345,205 Electric $ 13,323,144 Water $ 1,542,934 Wastewater $ 1,333,541 Healthcare $ 1,640,000 Seward Mountain Haven $ 3,425,062 228 CITY OF SEWARD, ALASKA RESOLUTION 2022-117 2023 Internal Service Fund Motor Pool $ 610,028 Enterprise Fund Total: $ 26,440,476 Total Revenues: $ 42,476,311 2023 Operating Expenditures General Fund General Fund $ 16,035,835 2023 Operating Expenditures Before Depreciation & Motor Pool Enterprise Funds Harbor $ 3,097,607 SMIC $ 1,091,926 Parking $ 112,476 Electric $ 13,429,736 Water $ 1,255,399 Wastewater $ 1,062,786 Healthcare $ 851,527 Seward Mountain $ 475,062 Haven Internal Service Fund Motor Pool $ 734,000 Enterprise Funds Total: $ 22,110,519 General Fund & $ 38,146,354 Enterprise Funds 2024 Internal Service Fund Motor Pool $ 605,589 Enterprise Fund Total: $ 26,144,717 Total Revenues: $ 42,285,966 2024 Operating Expenditures General Fund General Fund $ 16,141,249 2024 Operating Expenditures Before Depreciation & Motor Pool Enterprise Funds Harbor $ 3,167,505 SMIC $ 1,087,154 Parking $ 115,152 Electric $ 13,005,562 Water $ 1,295,230 Wastewater $ 1,087,666 Healthcare $ 825,678 Seward Mountain $ 425,062 Haven Internal Service Fund Motor Pool $ 377,000 Enterprise Funds Total: $ 21,386,009 General Fund & $ 37,527,258 Enterprise Funds Section 3. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor and any supplemental assessment rolls for the period which may be certified by the Borough Assessor at a future date shall be the basis for computing estimated property tax revenues for the City of Seward. Section 4. The levy rate on 2023 and 2024 real and personal property tax rolls is levied at the rate of 3.84 mills per dollars of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. 229 Cif of Seward 2023/2024 operub'n� �u� of City of Seward 2023/2024 Budget Table of Contents Budget Transmittal Letter........................................................................Page 5 Balance Overview by Fund....................................................................... Page 11 General Fund Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes inFund Balance................................................................................... Page 14 Revenues by Department......................................................................Page 15 Non -Personnel Expenditures by Department ........................................... Page 16 Personnel Expenses by Department....................................................... Page 17 Revenue Detail..................................................................................... Page 18 Revenue and Expenses by Department Council and Clerk............................................................................... Page 21 Historic Preservation.......................................................................... Page 22 Port and Commerce Advisory Board .................................................... Page 23 Planning& Zoning............................................................................. Page 24 CityManager..................................................................................... Page 25 MIS.................................................................................................. Page 26 Community Development................................................................... Page 27 Finance............................................................................................. Page 28 General Services................................................................................ Page 29 Police Department............................................................................. Page 30 Jail................................................................................................... Page 31 AnimalControl................................................................................... Page 32 Fire Department................................................................................ Page 33 Volunteers (Fire)................................................................................ Page 34 Emergency Preparedness................................................................... Page 35 Seward Volunteer Ambulance Corp ...................................................... Page 36 Building Inspection............................................................................ Page 37 Public Works — Streets....................................................................... Page 38 Public Works — City Shop.................................................................... Page 39 Public Works — Municipal Buildings ......................................................Page 40 Parks & Recreation — Admin............................................................... Page 41 Parks & Recreation — Maintenance...................................................... Page 42 Parks & Recreation — Campgrounds..................................................... Page 43 Parks & Recreation — Cemetery ........................................................... Page 44 Parks & Recreation — Sports & Rec......................................................Page 45 Parks & Recreation — Boys & Girls Club................................................Page 46 Library & Museum............................................................................. Page 47 DebtService...................................................................................... Page 48 Interfund Transfers.............................................................................. Page 49 Enterprise Funds Revenue by Department......................................................................... Page 51 Non -Personnel Expenses by Department .................................................. Page 52 Personnel Expenses by Department......................................................... Page 53 Harbor Revenue and Expenditures................................................................. Page 55 231 Page 2 of 114 General Operations............................................................................Page 56 Administration................................................................................... Page 57 Floats, Docks and Wharves................................................................. Page 58 50-ton Boat Lift................................................................................. Page 59 Electrical System............................................................................... Page 60 DebtService...................................................................................... Page 61 Budgeted Statement of Cash Flow ....................................................... Page 62 SMIC Revenue and Expenditures................................................................. Page 64 General............................................................................................. Page 65 SMICBasin....................................................................................... Page 66 330-ton Lift.......................................................................................Page 67 Syncrolift Operations.......................................................................... Page 68 Budgeted Statement of Cashflow........................................................ Page 69 Parking Revenue and Expenditures................................................................. Page 71 General Revenue............................................................................... Page 72 General Expense................................................................................ Page 73 Budgeted Statement of Cashflow........................................................ Page 74 Electric Revenue and Expenditures................................................................. Page 76 General Operations Revenue.............................................................. Page 77 General Operations Expenditures........................................................ Page 78 Administration................................................................................... Page 79 Transmission OP & Maintenance......................................................... Page 80 Distribution OP & Maintenance............................................................ Page 81 Wholesale Power Costs...................................................................... Page 82 WorkOrders..................................................................................... Page 83 DebtService...................................................................................... Page 84 Budgeted Statement of Cashflow........................................................ Page 85 Water Revenue and Expenditures................................................................. Page 87 General Revenue............................................................................... Page 88 General Expense................................................................................ Page 89 WaterSMIC....................................................................................... Page 90 DebtService...................................................................................... Page 91 Budgeted Statement of Cashflow........................................................ Page 92 Waste Water Revenue and Expenditures................................................................. Page 94 General Revenue............................................................................... Page 95 General Expenditures.........................................................................Page 96 Waste Water SMIC............................................................................. Page 97 DebtService...................................................................................... Page 98 Budgeted Statement of Cashflow........................................................ Page 99 Hospital and Seward Mountain Haven Revenue and Expenditures................................................................. Page 101 Healthcare Revenue and Expense....................................................... Page 102 Hospital Budgeted Statement of Cashflow............................................ Page 103 232 Page 3 of 114 Seward Mountain Haven Revenue and Expenditures.............................Page 104 Seward Mountain Haven Revenue and Expense .................................... Page 105 Seward Mountain Haven Budgeted Statement of Cash Flow ..................Page 106 Motor Pool Revenue and Expenditures Overview .................................................... Page 108 Motor Pool Revenue and Expense......................................................... Page 109 Budgeted Statement of Cashflow.......................................................... Page 110 Capital Improvement Plan GeneralFund....................................................................................... Page 112 Enterprise Fund....................................................................................Page 113 233 Page 4 of 114 - City of Seward 2023/2024 Budget Transmittal Letter To: Honorable Mayor McClure and City Council Members From: Janette Bower, City Manager Re: 2023/2024 City of Seward Budget The 2023/2024 City of Seward Operating Budget and Six -Year Capital Improvement Plan is respectfully submitted to you for your consideration. The budgets include the operating budgets for the general fund, the eight enterprise funds: Harbor, Harbor Seward Marine Industrial Center (SMIC), Parking, Electric, Water, Wastewater, Healthcare, Seward Mountain Haven and one internal service fund, Motor Pool. General Fund Operating Budget Overview 2023 2024 Operating Revenue: $ 15,191,816 Operating Revenue: $ 15,328,692 Net Transfers: $ 844,019 Net Transfers: $ 812,557 Total: $ 16,035,835 Total: $ 16,141,249 General Fund Operating Budget The 2023 General Fund operating revenue represents a 9.8% increase over 2022. The tax revenue line items have been increased as follows: Sales Tax. The proposed sales tax revenue amount is $6,500,000 and represents an 8% increase over the 2022 budget. Please note the budgeted sales tax revenue for 2022 is $6,000,000. The projected revenue is $7,800,000, a 30% increase over the budgeted amount. Although the projections are very good, I chose to go with a conservative increase. Personal Property. The proposed personal property revenue amount is $465,000 and represents a 3% decrease over the 2022 budget. Hotel/Motel Tax. The hotel/motel revenue amount is $725,000 and represents a 7% increase over the 2022 budget. Please note the budgeted sales tax revenue for 2022 is $675,000. The projected revenue is $725,000, a 7% increase over the budgeted amount. Although the projections are very good, I chose to go with a conservative increase. The 2024 General Fund operating revenue represents a .66 % increase over 2023. The tax revenue line items have been increased as follows: • Real property tax increase by 2% over 2024. The slight increase is due to anticipated new homes. The Camping Fees; dry and tent revenue slightly increased from $972,375 to $991,823. The proposed Campground Utility Sites revenue slightly increase from $675,000 to $700,000. The remaining revenue line items have been increased based on historical trends. 234 Page 5 of 114 2023 Expenditures: $16,035,835 (Personnel - $9,417,422 & Non -personnel - $6,618,393) 2024 Expenditures: 16,141,249 (Personnel - $9,808,720 & Non -personnel - $6,332,529) Personnel Expenses The 2023 personnel expenses reflect a 4.5% increase in the personnel expenses over 2022. The major factors for the increase are: ➢ Salary Expenses — in 2023 the following changes will be made: 0 2.5% cost of living adjustment; o Defunding the Finance Director position; o Defunding the Police Department Corporal Position; o Full-time animal control officer assistant position (previously part-time); o Animal Control Officer position becomes a supervisory position; o New firefighter position; o New maintenance position in Parks & Recreation. ➢ PERS —PERS liability continues to be 22%, which includes the current liability and past liability. The percentage is applied to the salaries line items within each department. ➢ Health Insurance Costs — health insurance costs have increased by 8% for 2023. The 2024 personnel expenses reflect a 4.15% increase in the personnel expenses over 2023. General Fund Non -Personnel Line Items The 2023 non -personnel line items have increased 18% over 2022. The 2024 non -personnel line item decreased by 4.32% over 2023. The 2023 increases are attributed to: ➢ Postage and freight increased by 2% annually due to increased costs; ➢ Utilities increased by 5% annually due to increased costs; ➢ Heating oil increased by 5% annually due to increased costs; ➢ Gas & Lube due increased by 5% annually due to increased fuel costs; ➢ Software/SaaS Subscriptions increased by $119,000 due immediate upgrade needs throughout our IT systems. In 2024, the amount is reduced to $79,000. Please note that I am research setting up a fund similar to the Motor Pool Fund to address the IT needs; ➢ Contracted services in the Finance budget was increased for the Carmen Jackson CPA contract in 2023. The amount is reduced in 2024 in anticipation of a new finance director; ➢ Contributions to the Chamber of Commerce increased over 2022 to a set amount of $300,000 for 2023 and 2024. Budget Interfund Transfers The following transfers affect the General Fund Budget: Transfers -in: ➢ 2023 $469,030, 2024 $479,205 from the Boat Harbor Enterprise Fund; ➢ 2023 $138,808, 2024 $141,050 from the Seward Marine Industrial Center Enterprise Fund; ➢ 2023 $25,689, 2024 $26,191 from the Parking Enterprise Fund; ➢ 2023 $1,434,746, 2024 1,445,198 from the Electric Enterprise Fund; ➢ 2023 $142,575, 2024 $144,983 from the Water Enterprise Fund; ➢ 2023 $124,172, 2024 $126,931 from the Wastewater Enterprise Fund; ➢ 2023 $60,000, 2024 $0 from the Capital Acquisition Fund for cemetery capital improvements; ➢ 2023 $90,000 2024 $90,000 from the Commercial Vessel Tax Fund. 235 Page 6 of 114 Transfers to Other Funds: ➢ 2023 $1,625,000, 2024 $1,625,000 to the Hospital Debt Service Fund; ➢ 2023 $16,000, 2024 $16,000 to the Sewer Enterprise Fund. Enterprise Funds Overview Harbor Enterprise Fund The Harbor Enterprise Fund consists of the following cost centers: Float System, Wharves and Docks, 50- Ton Boatlift, Harbor Electrical System, Harbor General, Harbor Administration, Harbor Debt Service, and accounts for harbor and marine services provided to the public in the harbor basin. Revenues are based on user fees and charges, and the Harbor Enterprise Fund is maintained on the accrual basis of accounting. The 2023 Harbor Enterprise Fund operating revenues represent a 10% increase over 2022. The 2024 Harbor Enterprise Fund operating revenues represent a 2% increase over 2023. The 2023 Harbor Enterprise Fund operating expenses before depreciation represent a 1.6% increase over 2022. The 2024 Harbor Enterprise Fund operating expenses before depreciation represent a 2.4% increase over 2023. Seward Marine Industrial Center (SMIC) Enterprise Fund The SMIC Enterprise Fund consists of the following cost centers: SMIC Basin, 330-ton Travel Lift, Syncrolift Operations, and SMIC General. This Fund represents the activities of the marine industrial operations conducted on the east side of Resurrection Bay. The City of Seward owns, but does not operate, the Syncrolift. The Syncrolift facility is operated through a lease and a management and operating agreement. The costs associated with the Syncrolift in this budget are associated with insurance, depreciation, amortization, and administrative costs allocated from the Harbor Enterprise Fund and the General Fund, associated with managing the SMIC operations. The 2023 SMIC Enterprise Fund operating revenues represent a 17% increase over 2022. The 2023 SMIC Enterprise Fund operating expenses before depreciation represent an 54% increase over 2022 due to reallocation of salary expenses from the Harbor fund. Parking Enterprise Fund The Parking Enterprise Fund is established to create a funding source for replacement of existing parking lots, including costs of maintain and upgrading the parking lots in the harbor and downtown areas. The primary revenue source of this fund is parking fees. The primary expenses of this fund are maintenance and repair of the parking lots (sealing, striping, signage, repaving) and personnel costs associated with enforce financial records of the Parking Enterprise Fund are maintained on the accrual basis of accounting. The 2023 Parking Fund operating revenues represent a near zero percent increase over 2022. The decrease is due to less parking compliance in the harbor area. Please note that a plan is being developed to address this issue. The 2024 Parking Fund operating revenues represent a 2% increase over 2023. The 2023 Parking Fund operating expenses represent a 40% decrease from 2022 due to one time expense 236 Page 7 of 114 for parking meters in 2022. The 2024 Parking Fund operating expenses represent a 2% increase over 2023. Electric Enterprise Fund The Electric Enterprise Fund is established to account for the provision of electrical service to the residents to the City and other areas within the electrical service area. The primary revenues of the Electric Enterprise Fund are charges to various user classes: residential, small general service, large general service, harbor power sales, industrial sales and street and yard lights. The financial records of the Electric Enterprise Fund are maintained on the accrual basis of accounting. The 2023 Electric Enterprise Fund operating revenues represent a 1% decrease under 2022 budgeted numbers. The 2024 Electric Enterprise Fund operating revenues represent a 1% increase over 2023 budgeted numbers. The 2023 Electric Enterprise Fund operating expenses before depreciation represent a 12% decrease under 2022 budgeted numbers due to the reduction in some contractual expenses. The 2024 Electric Enterprise Fund operating expenses before depreciation represent a 3.5% decrease under 2023 budgeted numbers. Water Enterprise Fund The Water Enterprise Fund accounts for the provision of public drinking water to the community of Seward. Revenues are based on user chargers to the following classes of customers: residential, small general service, large general service, Seward Marine Industrial Center, boat harbor, and industrial. The financial records of the Water Enterprise Fund are maintained on the accrual basis of accounting. The 2023 Water Enterprise Fund operating revenues represent a 5.75% increase over 2022 budgeted numbers. The 2024 Water Enterprise Fund operating revenues represent a 2% increase over 2023 budgeted numbers. The 2023 Water Enterprise Fund operating expenses before depreciation represent 7% increase over 2022 budgeted numbers. The 2024 Water Enterprise Fund operating expenses before depreciation represent a 3% increase over 2023 budgeted numbers. Wastewater Enterprise Fund The Wastewater Enterprise Fund accounts for the provision of sewage treatment and disposal services to the community of Seward. Revenues are based on user charges to the following classes of customers: residential, small general service, large general service, Seward Marine Industrial Center, and Industrial. The financial records of the Wastewater Enterprise Fund are maintained on the accrual basis of accounting. The 2023 Wastewater Enterprise Fund operating revenues represent a 1% increase over 2022 budgeted numbers. 237 Page 8 of 114 The 2023 Wastewater Enterprise Fund operating revenues represent a 2.7% increase over 2023 budgeted numbers. The 2023 Wastewater Enterprise Fund operating expenses before depreciation represent a 5% decrease under 2023 budgeted numbers. The 2024 Wastewater Enterprise Fund operating expenses before depreciation represent a 2.5% increase over 2023 budgeted numbers. Healthcare and Seward Mountain Haven Enterprise Funds The Healthcare Enterprise Fund accounts for operating and capital costs associated with Providence Seward Medical Center (PSMC). PSMC's operations presently include the hospital and emergency room. Beginning in 2014, the primary care clinic transitioned to a federally qualified health center and operations of the clinic are accounted for in a separate special revenue fund which is not part of the City's budget process. The Seward Mountain Haven Enterprise Fund was established to account for the accumulation of resources to repay $27,000,000 in revenue bonds issued on March 18, 2008, to construct, equip, and furnish a new long-term care facility. These bonds were refinanced in 2016, with an outstanding principal balance on January 1, 2023, of $13,350,000. The revenue source to cover capital costs and operational shortfalls, if any, come from proceeds of a 1% sales tax, equal to one-fourth of the General Fund's 4% sales tax revenue. Bond covenants require the sales tax be made available first to cover debt service on long-term care facility bonds. The Healthcare Enterprise non -personnel expenditures represent a 2% increase over 2023 budgeted numbers. The Seward Mountain Haven operating revenues represent a 16% increase. The Seward Mountain Haven non -personnel costs represent a 2% increase over 2022 budgeted numbers. Internal Service Fund Motor Pool Fund The Motor Pool Fund is an Internal Service Fund established to accumulate resources to replace City vehicles and heavy equipment, including fire trucks, road graders, snow removal equipment, fleet vehicles, trailers, rescue and response vehicles, dump trucks, etc. City departments pay annual lease payments to the Motor Pool Fund for the use of vehicles and heavy equipment, with funds accumulating to finance their replacement. This funding mechanism reduces the need to borrow money to purchase equipment, saving interest costs, and reduces the impact of large purchases on the annual operating budgets by spreading the costs of the assets over their respective useful lives. Motor Pool Revenue: ➢ $329,000 transfer from the General Fund; ➢ $257,000 transfer from the Enterprise Funds. 238 Page 9 of 114 Motor Pool Expenditures: ➢ There are $735,000 in planned expenditures for 2023 and $377,000 planned for 2024. 239 Page 10 of 114 City of Seward Balance Overview by Fund Fiscal Year 2023 and 2024 Budget 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Change Budget % Change GENERAL FUND Revenue $12,814,693 $9,941,142 $15,212,200 $13,688,986 $15,191,816 10.98 $15,328,692 0.90 Net Transfers $159,175 $640,660 -$629,137 $913,191 $844,019 (7.57) $812,557 (3.73) Total Revenue $12,973,868 $10,581,802 $14,583,063 $14,602,177 $16,035,835 9.82% $16,141,249 0.66% Personnel Expenses $6,473,197 $5,158,461 $6,676,883 $9,008,265 $9,417,442 4.54 $9,808,720 4.15 Non -Personnel Expenses $5,009,251 $5,230,739 $6,546,396 $5,593,912 $6,618,393 18.31 $6,332,529 (4.32) Total Expenditures $11,482,449 $10,389,200 $13,223,279 $14,602,177 $16,035,835 9.82% $16,141,249 0.66% Difference (Revenue -Expenses) $1,491,419 $192,602 $1,359,784 $0 $0 0.00% $0 0.00% HARBOR ENTERPRISE FUND Revenue $2,924,247 $2,865,242 $3,038,485 $2,719,953 $3,706,994 36.29 $3,821,673 3.09 Net Transfers -$697,886 -$695,290 -$609,379 -$415,396 -$469,030 12.91 -$479,205 2.17 Total Revenue $2,226,361 $2,169,952 $2,429,106 $2,304,557 $3,237,964 40.50% $3,342,468 3.23% Personnel Expenses $961,805 $923,307 $954,164 $1,136,970 $1,155,662 1.64 $1,172,657 1.47 Non -Personnel Expenses $2,647,817 $3,161,676 $2,649,456 $3,419,755 $3,451,344 0.92 $3,509,073 1.67 Total Expenditures $3,609,622 $4,084,983 $3,603,620 $4,556,725 $4,607,006 1.10% $4,681,730 1.62% Difference (Revenue-Expenses) -$1,383,261 -$1,915,030 -$1,174,514 -$2,252,168 -$1,369,042 -39.21% -$1,339,262 -2.18% SMIC ENTERPRISE FUND Revenue $671,391 $699,977 $734,351 $701,550 $812,035 15.75 $824,868 1.58 Net Transfers $128,508 -$70,759 -$76,505 -$129,441 -$138,808 7.24 -$141,050 1.62 Total Revenue $799,899 $629,218 $657,846 $572,109 $673,227 17.67% $683,818 1.57% Personnel Expenses $161,402 $151,176 $165,879 $160,560 $372,053 131.72 $378,746 1.80 Non -Personnel Expenses $1,137,080 $1,179,952 $2,022,200 $2,138,610 $2,282,065 6.71 $2,268,558 (0.59) Total Expenditures $1,298,483 $1,331,127 $2,188,079 $2,299,170 $2,654,118 15.44% $2,647,304 -0.26% Difference (Revenue-Expenses) -$498,584 -$701,910 -$1,530,233 -$1,727,061 -$1,980,891 14.70% -$1,963,486 -0.88% PARKING ENTERPRISE FUND Revenue $385,490 $274,421 $432,527 $341,350 $341,418 0.02 $348,206 1.99 Net Transfers -$28,443 -$27,264 -$34,705 -$28,810 -$25,689 (10.83) -$26,191 1.95 Total Revenue $357,047 $247,157 $397,822 $312,540 $315,729 1.02% $322,015 1.99% Personnel Expenses $85,060 $13,069 $6,113 $46,430 $68,581 47.71 $69,945 1.99 Non -Personnel Expenses $99,815 $63,966 $50,409 $221,234 $93,175 (57.88) $94,916 1.87 Total Expenditures $184,875 $77,035 $56,522 $267,664 $161,756 -39.57% $164,861 1.92% Difference (Revenue -Expenses) $172,172 $170,122 $341,300 $44,876 $153,973 243.11% $157,154 2.07% ELECTRIC ENTERPRISE FUND Revenue $12,118,135 $12,203,976 $12,606,676 $13,272,435 $13,192,495 (0.60) $13,323,143 0.99 Net Transfers: -$1,309,346 -$1,297,969 -$1,739,989 -$1,518,021 -$1,434,746 (5.49) -$1,445,198 0.73 Total Revenue $10,808,789 $10,906,007 $10,866,687 $11,754,414 $11,757,749 0.03% $11,877,945 1.02% Personnel Expenses $2,008,519 $1,992,515 $2,126,405 $2,491,722 $1,938,107 (22.22) $1,972,233 1.76 Non -Personnel Expenses $8,871,316 $9,169,784 $9,387,510 $13,017,092 $11,906,883 (8.53) $11,437,881 (3.94) Total Expenditures $10,879,835 $11,162,299 $11,513,915 $15,508,814 $13,844,990 -10.73% $13,410,114 -3.14% Difference (Revenue -Expenses) -$71,045 -$256,292 -$647,229 -$3,754,400 -$2,087,241 -44.41% -$1,532,169 -26.59% WATER ENTERPRISE FUND Revenue $1,532,441 $1,333,760 $1,516,949 $1,430,150 $1,512,339 5.75 $1,542,934 2.02 Net Transfers: -$122,240 -$108,026 -$173,172 -$142,824 -$142,575 (0.17) -$144,983 1.69 Total Revenue $1,410,201 $1,225,734 $1,343,777 $1,287,326 $1,369,765 6.40% $1,397,952 2.06% Personnel Expenses $379,986 $355,261 $305,209 $447,889 $409,190 (8.64) $419,303 2.47 Non -Personnel Expenses $1,143,176 $959,133 $656,305 $847,840 $1,270,226 49.82 $1,300,720 2.40 Total Expenditures $1,523,162 $1,314,395 $961,514 $1,295,729 $1,679,416 29.61% $1,720,023 2.42% Difference (Revenue -Expenses) -$112,961 -$88,661 $382,263 -$8,403 -$309,652 3585.01% -$322,072 4.01% WASTEWATER ENTERPRISE FUND Revenue $1,308,390 $1,272,611 $1,244,172 $1,267,525 $1,282,494 1.18 $1,317,541 2.73 Net Transfers:-$91,147 -$86,656 -$135,180 -$88,701 -$108,172 21.95 -$110,931 2.55 Total Revenue $1,217,243 $1,185,955 $1,108,992 $1,178,824 $1,174,323 -0.38% $1,206,611 2.75% 91,147 86,656 151,180 Personnel Expenses $202,301 $251,236 $284,770 $334,863 $409,190 22.20 $419,303 2.47 Non -Personnel Expenses $862,556 $891,986 $685,198 $1,077,612 $946,447 (12.17) $960,130 1.45 Total Expenditures $1,064,858 $1,143,222 $969,968 $1,412,475 $1,355,637 -4.02% $1,379,433 1.76% Difference (Revenue -Expenses) $152,386 $42,733 $139,024-$233,651-$181,315-22.40%-$172,823 -4.68% 240 Page 11 of 114 City of Seward Balance Overview by Fund Fiscal Year 2023 and 2024 Budget 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Change Budget % Change HOSPITAL/SMH ENTERPRISE FUNDS Revenue $2,960,187 $2,790,207 $3,197,749 $2,911,468 $3,288,812 12.96 $3,384,202 2.90 Net Transfers: $1,200,613 $829,777 $1,629,872 $1,500,000 $1,625,000 8.33 $1,625,000 0.00 Total Revenue $4,160,800 $3,619,984 $4,827,621 $4,411,468 $4,913,812 11.39% $5,009,202 1.94% Personnel Expenses $0 $0 $0 $0 $0 0.00 $0 0.00 Non -Personnel Expenses $4,040,264 $3,755,509 $3,755,595 $3,709,205 $3,790,567 2.19 $3,801,590 0.29 Total Expenditures $4,040,264 $3,755,509 $3,755,595 $3,709,205 $3,790,567 2.19% $3,801,590 0.29% Difference (Revenue -Expenses) $120,536-$135,525 $1,072,026 $702,263 $1,123,245 59.95% $1,207,612 7.51% 241 Page 12 of 114 C7eneraf Fland The General Fund is established to account for City of Seward financial operations which are not accounted for in any other fund. Principal revenue sources include sales tax, payments - in -lieu -of -taxes from City enterprise funds, property tax, intergovernmental revenues, and charges for services. General Fund expenditures are made primarily for the operations of basic municipal services such as police and fire protection, public works, recreation, library, planning, legal, and administration services. 242 Page 13 of 114 City of Seward General Fund Budgeted Statement of Revenues, Expenditures Other Financing Sources (Uses) and Changes in Fund Balance Fiscal Year 2023 and 2024 Budget 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Change Budget %Change Revenue: Taxes 7,906,241 5,636,427 9,326,027 8,532,000 9,057,500 6.16 9,082,500 0.28 Licenses and Permits 226,052 136,475 116,886 153,175 178,350 16.44 179,060 0.40 Intergovernmental 1,213,515 1,078,448 1,239,768 872,002 1,556,310 78.48 1,556,310 0.00 Charges for Services 3,127,545 2,809,873 3,639,583 3,790,109 4,126,056 8.86 4,237,222 2.69 Fines and Bails 9,496 11,075 22,308 15,700 16,500 5.10 16,500 0.00 Investment income (loss) 234,551 150,417 -49,808 79,000 1,000 (98.73) 1,000 0.00 Otherrevenues 97,293 118,427 917,436 247,000 256,100 3.68 256,100 0.00 Total Revenue: $12,814,693 $9,941,142 $15,212,200 $13,688,986 $15,191,816 10.98% $15,328,692 0.90% Expenditures: General Government 3,710,480 3,280,752 4,480,785 4,211,376 5,083,425 20.71 4,912,899 (3.35) Public Safety 4,005,450 3,117,515 4,486,732 5,432,351 5,645,999 3.93 5,764,067 2.09 Public Works 1,181,051 1,546,116 1,630,652 1,840,495 2,131,191 15.79 2,440,606 14.52 Parks and Recreation 1,503,635 1,340,371 1,516,089 2,055,785 1,962,021 (4.56) 1,799,159 (8.30) Library 627,727 649,865 616,045 650,689 797,593 22.58 813,974 2.05 Debt Service 454,106 454,581 492,976 411,481 415,606 1.00 410,544 (1.22) Total Expenditures: $11,482,449 $10,389,200 $13,223,279 $14,602,177 $16,035,835 9.82% $16,141,249 0.66% Excess of revenues over (under) expenses $1,332,244 -$448,058 $1,988,921 -$913,191 -$844,019 -7.57% -$812,557 -3.73% Other financing sources (uses): Net Bond proceeds 0 0 34,072 0 0 0.00 0 0.00 Operating transfers (to) other funds -2,143,176 -1,200,600 -2,949,985 -1,539,869 -1,641,000 6.57 -1,641,000 0.00 Operating transfers from otherfunds 2,302,351 1,841,260 2,286,776 2,453,060 2,485,019 1.30 2,453,557 (1.27) Net other financing sources (uses) 159,175 640,660 -629,137 913,191 844,019 -7.57% 812,557 -3.73% Change in Fund Balance $1,491,419 $192,602 $1,359,784 $0 $0 0.00% $0 0.00% Fund balance beginning of year $8,540,289 $10,031,708 $10,224,310 $11,584,094 $11,584,094 0.00% $11,584,094 0.00% Fund balance end of year Non -spendable: Inventory, Prepaids, Unrealized gains 439,653 442,217 545,560 545,560 556,471 2.00 567,601 2.00 Restricted: 0 0 0 0 0 0 0 0 Committed: Working Capital 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 0.00 1,500,000 0.00 Insurance Reserves 0 0 0 0 0 0.00 0 0.00 Hospital Cash Flow 500,000 500,000 500,000 500,000 500,000 0.00 500,000 0.00 Assigned: 574,777 612,487 575,000 592,250 601,134 1.50 610,151 1.50 Unassigned: 7,017,278 7,169,606 8,463,533 8,446,282 8,426,489 (0.23) 8,406,343 (0.24) Total Fund Balance $10,031,708 $10,224,310 $11,584,094 $11,584,094 $11,584,094 0.00% $11,584,094 0.00% 243 Page 14 of 114 City of Seward General Fund Revenues by Department 2019 2020 2021 2022 2022 2023 2022-23 2024 2023-24 Account Description Actual Actual Actual Budget YTD(9/30) Budget % Change Budget % Change 010000000 General Revenues 10,591,347 7,660,540 12,697,146 12,568,844 7,329,396 12,518,664 (0.40) 12,606,205 0.70 010001110 Council & Clerk 21,240 22,743 11,730 22,000 23,408 23,120 5.09 23,120 0.00 010001122 Community Development 600 1,063 3,185 750 3,642 2,000 166.67 2,000 0.00 01000 1210 Police 203,041 166,551 131,814 176,300 103,293 173,800 (1.42) 173,800 0.00 010001211 Jail 398,952 398,952 398,952 398,952 206,976 564,810 41.57 564,810 0.00 010001212 Animal Control 1,339 785 400 725 1,750 700 (3.45) 750 7.14 010001221 Fire Volunteers 2,668 20,201 4,979 4,500 4,766 4,500 0.00 4,500 0.00 010001250 Building Inspection 102,531 47,140 72,717 66,750 71,942 72,000 7.87 72,660 0.92 01000 1312 City Shop 2,721 1,474 2,472 1,775 868 1,608 (9.42) 1,656 3.00 010001350 Municipal Buildings (City ball, Annex, Community Center) 42,611 64,940 31,005 52,200 0 65,000 24.52 65,000 0.00 010001400 Parks&Rec Admin 100 0 2,505 1,250 2,255 1,200 (4.00) 1,200 0.00 01000 1410 Parks&Rec Maintenance 5,878 2,234 6,625 3,000 7,948 2,000 (33.33) 2,000 0.00 010001411 Parks&Rec Campgrounds 896,514 632,458 1,367,316 1,504,750 1,452,737 1,706,535 13.41 1,754,165 2.79 01000 1412 Parks&Rec Cemetery 500 0 0 400 0 0 (100.00) 0 0.00 01000 1420 Parks&Rec Sports&Rec 44,216 12,333 11,860 18,500 19,557 30,417 64.42 30,995 1.90 01000 1430 Parks&Rec BGC (Preyiously Rec Room/rYC) 39,284 1,679 0 0 0 0 0.00 0 0.00 010001500 Library & Museum 37,846 12,945 22,000 42,010 70,250 25,462 (39.39) 25,831 1.45 Total Revenue $12,391,388 $9,046,036 $14,764,706 $14,862,706 $9,298,788 $15,191,816 2.21% $15,328,692 0.90% 244 Page 15 of 114 City of Seward General Fund NonPersonnel Expenditures by Department 2019 2020 2021 2022 2022 2023 2022-23 2024 2023-24 Account Description Actual Actual Actual Budget YTD(9/30) Budget % Change Budget % Change 010001110 Council & Clerk 393,620 388,291 690,961 458,550 339,547 493,220 7.56 487,337 (1.19) 010001111 Historic Preservation Commission 54 3,455 216 2,725 314 2,010 (26.24) 2,010 0.00 01000 1114 PACAB 16 250 0 2,225 135 1,250 (43.82) 1,250 0.00 01000 1115 Planning & Zoning 0 3,078 0 18,050 534 6,227 (65.50) 6,557 5.30 01000 1120 City Manager 149,926 58,882 94,537 91,450 58,617 105,944 15.85 106,794 0.80 01000 1121 MIS 74,442 81,043 59,463 186,717 127,563 245,806 31.65 182,599 (25.71) 01000 1122 Community Development 27,883 21,034 43,598 651,055 429,269 232,892 (64.23) 233,403 0.22 01000 1140 Finance 79,907 96,213 133,872 125,645 424,668 542,985 332.16 194,852 (64.11) 01000 0900 Debt Service - General 454,106 454,581 441,404 411,481 214,678 415,606 1.00 410,544 (1.22) 010001180 General Services 657,296 564,657 558,128 411,467 518,277 660,754 60.58 674,104 2.02 01000 1210 Police 350,143 804,319 452,251 414,100 326,529 534,242 29.01 449,392 (15.88) 01000 1211 Jail 157,468 189,599 212,465 203,963 143,119 188,895 (7.39) 192,659 1.99 010001212 Animal Control 11,742 2,105 13,503 28,975 12,564 49,644 71.33 49,618 (0.05) 01000 1220 Fire 237,736 294,315 311,335 426,525 296,868 375,825 (11.89) 469,366 24.89 010001221 Fire Volunteers 71,160 81,943 70,475 138,950 92,204 125,901 (9.39) 125,647 (0.20) 01000 1222 Emergency Preparedness 14,630 7,785 17,229 50,200 19,041 26,814 (46.59) 25,341 (5.49) 01000 1223 SVAC 24,087 26,039 25,466 37,350 32,007 40,950 9.64 41,280 0.81 01000 1250 Building Inspection 9,884 17,301 20,123 34,925 21,771 39,603 13.39 38,734 (2.19) 010001310 Streets(Comeweowan snow&me) 266,414 445,612 416,278 1,827,688 1,544,901 753,693 (58.76) 1,061,988 40.90 01000 1312 City Shop 114,920 162,873 162,409 188,887 154,871 168,945 (10.56) 173,693 2.81 010001350 Municipal Buildings (City H,11,A-, Commonrty Ce,ce,) 141,387 145,901 149,813 222,815 164,661 250,470 12.41 225,340 (10.03) 010001400 Parks&Rec Admin 15,139 16,858 20,708 22,425 16,471 30,220 34.76 30,943 2.39 01000 1410 Parks&Rec Maintenance 111,927 89,528 222,557 175,550 94,265 158,455 (9.74) 150,962 (4.73) 01000 1411 Parks&Rec Campgrounds 287,024 246,711 366,202 530,135 352,489 382,156 (27.91) 262,562 (31.29) 01000 1412 Parks&Rec Cemetery 1,665 8,401 8,093 112,150 26,760 108,502 (3.25) 52,410 (51.70) 01000 1420 Parks&Rec Sports&Rec 91,081 76,852 45,290 123,795 42,550 147,586 19.22 148,080 0.33 01000 1430 Parks&Rec BGC(prei-o Rec Room/TYC) 79,825 222,029 199,284 239,850 146,445 236,125 (1.55) 236,130 0.00 010001500 Library & Museum 248,001 221,896 236,761 251,210 190,958 293,673 16.90 298,934 1.79 $ 4,071,483 $ 4,731,550 $ 4,972,421 $ 7,388,859 $ 5,792,076 $ 6,618,393 -10.43% $ 6,332,529 -4.32% 245 Page 16 of 114 City of Seward General Fund Personnel Expenses by Department 2019 2020 2021 2022 2022 2023 2022-23 2024 2023-24 FIFE Account Description Actual Actual Actual Budget YTD(9/30) Budget % Change Budget % Change 23/24 010001110 Council & Clerk 305,780 278,212 285,743 376,038 283,806 417,989 11.16 427,331 2.23 3.00 010001111 Historic Preservation Commission 5,027 13,633 2,941 29,572 52 8,572 (71.01) 8,572 0.00 - 010001114 PACAB 2,778 10,645 0 22,290 52 0 (100.00) 0 0.00 - 010001115 Planning&Zoning 0 0 0 0 16,906 69,535 100.00 70,450 1.32 0.55 01000 1120 City Manager 438,543 362,855 450,825 617,101 403,316 662,338 7.33 676,925 2.20 4.00 01000 1121 MIS 296,437 356,545 363,012 399,041 302,947 445,975 11.76 456,300 2.32 3.00 010001122 Community Development 256,905 281,708 289,152 381,865 248,543 347,950 (8.88) 357,065 2.62 2.45 01000 1140 Finance 883,047 622,321 759,150 957,747 466,183 839,978 (12.30) 1,027,350 22.31 8.00 010001210 Police 2,047,304 1,144,030 2,018,084 2,632,281 1,666,511 2,573,640 (2.23) 2,631,695 2.26 20.00 01000 1211 Jail 461,465 300,159 468,199 581,889 420,728 673,300 15.71 688,345 2.23 6.00 01000 1212 Animal Control 132,422 165,915 124,020 129,525 86,655 191,090 47.53 195,030 2.06 2.00 01000 1220 Fire 339,083 159,670 351,209 410,023 278,136 483,310 17.87 500,510 3.56 3.50 010001221 Fire Volunteers 3,834 4,163 5,325 7,300 2,204 7,300 0.00 7,300 0.00 - 010001250 Building Inspection 143,773 193,711 268,757 334,745 227,148 335,485 0.22 349,150 4.07 2.50 010001310 Streets(Comeweowan snow&me) 342,868 457,729 519,227 531,831 385,054 586,260 10.23 600,315 2.40 4.25 01000 1312 City Shop 175,701 172,820 162,308 211,976 152,482 217,353 2.54 222,730 2.47 1.35 010001350 Municipal Buildings (City H.11,A..., Commonrty C--) 93,364 75,336 73,243 75,777 54,676 154,470 103.85 156,540 1.34 2.00 010001400 Parks&Rec Admin 924,251 618,007 661,068 901,375 520,737 898,977 (0.27) 918,072 2.12 9.80 01000 1500 Library & Museum 363,347 406,566 352,388 407,889 350,684 503,920 23.54 515,040 2.21 6.00 $ 7,215,928 $ 5,624,025 $ 7,154,650 $ 9,008,265 $ 5,866,820 $ 9,417,442 4.54% $ 9,808,720 4.15% 78 246 Page 17 of 114 City of Seward General Fund Revenue Detail Account Name 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2022 YTD Actuals (9/30) 2023 Budget 2022-23 % Chg 2024 Budget 2023-24 %Chg TAXES: Property Taxes Real Property (3.84 mills) 1,074,015 1,124,269 1,170,662 1,250,000 736,946 1,250,000 0.00 1,275,000 2.00 Personal Property (3.84 mills) 459,790 426,660 463,638 450,000 254,388 465,000 3.33 465,000 0.00 Vehicle Property Tax 23,069 22,205 20,916 23,500 13,035 24,000 2.13 24,000 0.00 Total Property Taxes $1,556,874 $1,573,134 $1,655,216 $1,723,500 $1,004,369 $1,739,000 0.90% $1,764,000 1.44% Other Taxes Sales Tax(4%) 5,674,689 3,304,461 6,861,101 6,000,000 3,844,607 6,500,000 8.33 6,500,000 0.00 Hotel/Motel Room Tax (4%) 591,674 217,434 713,633 675,000 320,898 725,000 7.41 725,000 0.00 Tax Penalties 6,310 2,046 7,003 3,500 3,122 3,500 0.00 3,500 0.00 Payments -in -Lieu of Tax- ASLC* 76,694 46,312 89,061 130,000 44,693 90,000 (30.77) 90,000 0.00 Total Other Taxes 6,349,367 3,570,253 7,670,798 6,808,500 4,213,320 7,318,500 7.49% 7,318,500 0.00% Total Taxes $7,906,241 $5,143,387 $9,326,014 $8,532,000 $5,217,689 $9,057,500 6.16% $9,082,500 0.28% LICENSES & PERMITS: Building Permits 98,978 45,777 71,091 65,100 71,942 70,400 8.14 71,000 0.85 Taxi Permits 1,317 868 587 1,100 1,718 1,000 (9.09) 1,000 0.00 Drivers License 29,910 20,490 9,058 75,000 12,118 20,000 (73.33) 20,000 0.00 Motor Vehicles 70,826 43,541 22,032 0 35,045 60,000 100.00 60,000 0.00 Animal Control License 200 235 100 175 85 200 14.29 250 25.00 City Business License 21,120 22,590 11,670 22,000 21,630 22,000 0.00 22,000 0.00 Miscellaneous 3,701 2,974 2,349 3,150 7,319 3,150 0.00 3,150 0.00 Inspection Fees 3,553 1,363 1,626 1,650 0 1,600 (3.03) 1,660 3.75 Total Licenses and Permits $229,605 $137,838 $118,513 $168,175 $149,857 $178,350 6.05% $179,060 0.40% INTERGOVERNMENTAL REVENUE: Jail Contract 368,952 368,952 368,952 368,952 184,476 564,810 53.08 564,810 0.00 State Dispatch Contract 36,000 36,000 36,000 36,000 18,000 36,000 0.00 36,000 0.00 KPB 911 Dispatch 52,800 52,800 52,800 52,800 26,400 52,800 0.00 52,800 0.00 Raw Fish Tax/ Shared Fish. Bus. Tax 350,482 179,066 350,482 400,000 5,954 400,000 0.00 400,000 0.00 Fisheries Resource Landing Tax 2,006 2,531 1,861 2,750 1,289 2,400 (12.73) 2,400 0.00 Alaska Marijuana Tax 300 0 300 0 0 300 100.00 300 0.00 Genl Fund -related Grant Revenues 18,429 49,259 511,830 1,219,910 408,553 500,000 (59.01) 500,000 0.00 Total Intergovernmental $828,969 $688,608 $1,322,225 $2,080,412 $644,672 $1,556,310 -25.19% $1,556,310 0.00% CHARGES FOR SERVICES: General Government Admin. - Jail 92,761 110,103 112,537 114,900 86,091 118,225 2.89 118,300 0.06 Admin.- Harbor 365,435 369,820 374,258 382,117 338,616 465,035 21.70 478,980 3.00 Admin. -SMIC 97,540 98,709 99,895 101,993 111,532 153,170 50.18 157,760 3.00 Admin.- Parking 11,400 11,537 11,675 12,025 9,019 12,385 2.99 12,760 3.03 Admin.- Electric 953,306 964,747 976,322 1,005,612 754,209 1,035,780 3.00 1,066,855 3.00 Admin. - Water 262,991 262,991 269,340 277,420 208,065 285,743 3.00 294,315 3.00 Admin. - Sewer 160,606 162,533 164,483 169,417 127,069 172,805 2.00 176,261 2.00 Copying 5,666 2,450 1,893 5,750 3,382 5,000 (13.04) 5,000 0.00 Sales Tax Credit 5,000 4,000 4,000 4,000 2,000 4,000 0.00 4,000 0.00 Zoning Fees 4,314 2,025 4,946 3,250 3,642 2,000 (38.46) 2,000 0.00 Comm Development Print fees 0 0 0 0 340 0 0.00 0 0.00 Total General Government $1,959,019 $1,988,915 $2,019,349 $2,076,484 $1,643,965 $2,254,143 8.56% $2,316,231 2.75% 247 Page 18 of 114 City of Seward General Fund Revenue Detail 2019 2020 2021 2022 2022 YTD 2023 2022-23 2024 2023-24 Account Name Actual Actual Actual Budget Actuals (9/30) Budget % Chg Budget %Chg Public Safety Misc Dog Fees 1,139 550 300 550 165 500 (9.09) 500 0.00 Misc. Dispatching 10,000 10,000 10,000 10,000 7,500 0 (100.00) 0 0.00 Misc. Police and Jail Revenue 3,506 1,870 1,925 2,500 1,978 2,500 0.00 2,500 0.00 Total Public Safety $14,645 $12,420 $12,225 $13,050 $9,643 $3,000 -77.01% $3,000 0.00% Public Works Shop Work Orders 2,721 1,474 2,521 1,775 868 2,200 23.94 2,200 0.00 Total Public Works $2,721 $1,474 $2,521 $1,775 $868 $2,200 23.94% $2,200 0.00% Parks & Recreation Public Use 3,752 0 0 100 56 0 (100.00) 0 0.00 Class Registrations 53,273 2,983 1,409 0 315 1,500 100.00 2,000 33.33 Facility Rental 9,404 4,277 28 0 8,881 9,000 100.00 9,180 2.00 Special Events 20,922 6,751 12,928 19,750 12,616 19,917 0.85 20,315 2.00 Shower Fees 21,222 9,581 7,832 19,500 0 0 (100.00) 0 0.00 Pavilion Fees 10,684 4,711 6,958 4,750 7,948 10,809 127.56 11,025 2.00 Camping Fees, dry and tent 538,325 421,664 960,360 1,000,000 793,018 972,375 (2.76) 991,823 2.00 Campground Utility Sites 353,383 208,907 400,138 450,000 588,029 675,000 50.00 700,000 3.70 Cemetery Plot Fees 500 0 0 400 0 300 (25.00) 300 0.00 Memorial Bench Fees 0 1,000 6,485 3,000 0 1,000 (66.67) 1,000 0.00 Camping Reservation Cancellation Fees 0 0 0 50,000 65,466 51,000 2.00 52,020 2.00 Total Parks & Recreation $1,011,465 $659,874 $1,396,138 $1,547,500 $1,476,329 $1,740,901 12.50% $1,787,663 2.69% Library Service Revenue 13,687 3,631 7,841 12,200 13,240 10,695 (12.34) 10,909 2.00 Circulation Revenue 3,316 582 34 3,325 143 198 (94.05) 202 2.02 Museum Revenue 10,636 482 7,125 11,075 12,690 7,568 (31.67) 7,720 2.01 Total Library $27,638 $4,695 $15,000 $26,600 $26,073 $18,461 -30.60% $18,831 2.00% Rents & Leases Land Rent & Lease 41,900 46,100 50,300 42,500 40,350 50,000 17.65 50,000 0.00 Jail Facility Rent 30,000 30,000 30,000 30,000 22,500 30,000 0.00 30,000 0.00 Municipal Building Rent 42,611 64,940 31,005 52,200 0 30,000 (42.53) 30,000 0.00 Total Rents 8, Leases 114,511 141,040 111,305 124,700 62,850 110,000 -11.79% 110,000 0.00% Total Charges for Services $3,129,999 $2,808,417 $3,556,538 $3,790,109 $3,219,728 $4,128,705 8.93% $4,237,925 2.65% FINES AND BAILS: 9,496 11,075 22,308 15,700 20,482 16,500 5.10 16,500 0.00 PENALTIES & INTEREST: Investments 232,520 149,592 30,583 0 -38,057 0 0.00 0 0.00 Penalties & Interest 2,031 825 592 1,500 999 1,000 (33.33) 1,000 0.00 Total Penalties and Interest $234,551 $150,417 $31,175 $1,500 -$37,058 $1,000 -33.33% $1,000 0.00% 248 Page 19 of 114 City of Seward General Fund Revenue Detail 2019 2020 2021 2022 2022 YTD 2023 2022-23 2024 2023-24 Account Name Actual Actual Actual Budget Actuals (9/30) Budget % Chg Budget %Chg MISCELLANEOUS: Sales of Surplus Equipment Gravel Sales Franchise Fee - Refuse City Clerk Fees Vending Machine Fees Other Miscellaneous Total Miscellaneous Total General Fund Revenue 90 125 66,307 0 0 5,000 100.00 5,000 0.00 0 38,535 246,279 225,000 60,214 225,000 0.00 225,000 0.00 27,373 22,833 25,050 22,000 22,646 25,750 17.05 25,750 0.00 120 153 60 0 60 100 100.00 100 0.00 600 300 600 0 0 250 100.00 250 0.00 4,683 6,600 29,469 0 498 0 0.00 0 0.00 $32,866 $68,546 $367,765 $247,000 $83,418 $256,100 3.68% $256,100 0.00% $12,371,726 $9,008,288 $14,744,538 $14,834,896 $4,084,221 $15,194,465 2.42% $15,329,395 0.89% 249 Page 20 of 114 City of Seward General Fund Council and Clerk (01000-1110) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Revenues: Operating Revenue: 4101 Taxi Permits 1,317 868 587 1,100 1,000 (9.09) 1,000 0.00 4105 Business License 21,120 22,590 11,670 22,000 22,000 0.00 22,000 0.00 4630 City Clerk Fees 120 153 60 - 120 100.00 120 0.00 Total Operating Revenue: $ 21,240 $ 22,743 $ 11,730 $ 22,000 $ 23,120 5.09% $ 23,120 0.00% Total Revenues: $ 21,240 $ 22,743 $ 11,730 $ 22,000 $ 23,120 5.09% $ 23,120 0.00% Expenditures: Personnel Costs: 6000 Salaries 6001 Overtime 6003 Legislative Stipends 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7000 Audit 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7006 Legal 7009 Contracted Services 7013 State Lobbying Fees 7014 Federal Lobbying Fees 7021 Legal - Clerk 7022 Software/SaaS Subscription 7215 Operating Supplies 7217 Small Tools & Equipment 7222 Computer Hardware 7223 Furniture 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7800 Sister City Program 7804 Elections 7805 Promotion 7807 Contingency Total Non -Personnel Costs: Total Expenditures: 155,755 150,984 161,966 152 1,622 266 3,544 3,558 4,225 1,383 1,087 787 45,239 39,714 42,288 99,707 81,247 76,211 184,425 220,019 19.30 223,271 1.48 10,000 5,000 (50.00) 5,000 0.00 36,000 36,000 0.00 36,000 0.00 5,225 5,970 14.26 6,060 1.51 1,125 1,000 (11.11) 1,000 0.00 40,175 32,000 (20.35) 33,000 3.13 99,088 118,000 19.09 123,000 4.24 $ 305,780 $ 278,212 $ 285,743 $ 376,038 $ 417,989 11.16% $ 427,331 2.23% 115,755 93,625 127,600 120,175 120,000 (0.15) 120,000 0.00 4,742 5,741 4,937 5,700 6,000 5.26 6,000 0.00 2,173 2,066 1,266 1,500 1,500 0.00 1,500 0.00 3 7 8 - 2,000 100.00 2,000 0.00 3,453 3,469 4,237 4,125 5,010 21.45 5,260 4.99 - - - 20,000 20,000 0.00 20,000 0.00 22,583 20,941 316,610 35,000 10,000 (71.43) 10,000 0.00 84,504 84,504 84,504 85,500 85,500 0.00 85,500 0.00 92,004 92,004 92,004 92,000 92,000 0.00 92,000 0.00 - - - 5,000 5,000 0.00 5,000 0.00 - - - - 31,000 100.00 32,550 5.00 10,909 5,718 7,575 7,500 10,000 33.33 10,000 0.00 1,357 16,053 907 1,500 1,000 (33.33) 1,200 20.00 - - - - 2,500 100.00 7,500 200.00 - - - - 15,000 100.00 - (100.00) 14,622 16,545 25,866 22,450 22,000 (2.00) 22,000 0.00 4,051 415 1,181 4,075 5,000 22.70 5,000 0.00 21,493 7,132 7,499 24,500 26,460 8.00 28,577 8.00 3,148 2,891 3,999 5,000 5,000 0.00 5,000 0.00 - - - 275 - (100.00) - 0.00 4,497 150 1,216 6,250 6,250 0.00 6,250 0.00 3,118 3,010 6,339 10,000 14,000 40.00 14,000 0.00 5,079 2,820 3,420 6,000 6,000 0.00 6,000 0.00 129 31,200 1,793 2,000 2,000 0.00 2,000 0.00 $ 393,620 $ 388,291 $ 690,961 $ 458,550 $ 493,220 7.56% $ 487,337 -1.19% $ 699,400 $ 666,503 $ 976,704 $ 834,588 $ 911,209 9.18% $ 914,668 0.38% 250 Page 21 of 114 City of Seward General Fund Historic Preservation Commission (01000-1111) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 2,388 5,842 7,825 8,400 7.35 8,400 0.00 6001 Overtime - 64 50 - (100.00) - 0.00 6100 Medicare 36 91 250 122 (51.20) 122 0.00 6102 Workers' Compensation 21 44 50 50 0.00 50 0.00 6201 Retirement Benefits 901 3,687 4,321 1,725 - (100.00) - 0.00 6202 Health Insurance 1,680 3,905 (1,380) 19,672 - (100.00) - 0.00 Total Personnel Costs: $ 5,027 $ 13,633 $ 2,941 $ 29,572 $ 8,572 -71.01% $ 8,572 0.00% Non -Personnel Costs: 7004 Insurance - - - 225 630 64.29 630 0.00 7215 Operating Supplies 54 327 32 500 130 (284.62) 130 0.00 7302 Travel & Subsistence - 576 - 1,250 500 (150.00) 500 0.00 7303 Education & Training - 2,552 184 750 750 0.00 750 0.00 Total Non -Personnel Costs: $ 54 $ 3,455 $ 216 $ 2,725 $ 2,010 -26.24% $ 2,010 0.00% Total Expenditures: $ 5,081 $ 17,087 $ 3,156 $ 32,297 $ 10,582 -67.24% $ 10,582 0.00% 251 Page 22 of 114 City of Seward General Fund PACAB (01000-1114) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 1,208 4,278 17,300 (100.00) 0.00 6001 Overtime - - - 0.00 0.00 6100 Medicare 19 65 425 (100.00) 0.00 6102 Workers' Compensation 10 32 790 (100.00) 0.00 6201 Retirement Benefits 493 2,593 3,775 (100.00) 0.00 6202 Health Insurance 1,047 3,676 - 0.00 0.00 Total Personnel Costs: $ 2,778 $ 10,645 $ $ 22,290 $ - -100.00% $ - 0.00% Non -Personnel Costs: 7004 Insurance - - 225 - (100.00) - 0.00 7215 Operating Supplies 16 250 1,000 250 (75.00) 250 0.00 7302 Travel & Subsistence - - 500 500 0.00 500 0.00 7303 Education & Training - - 500 500 0.00 500 0.00 Total Non -Personnel Costs: $ 16 $ 250 $ $ 2,225 $ 1,250 -43.82% $ 1,250 0.00% Total Expenditures: $ 2,794 $ 10,895 $ $ 24,515 $ 1,250 -94.90% $ 1,250 0.00% 252 Page 23 of 114 City of Seward General Fund Planning Zoning (01000-1115) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 7,928 8,760 8,500 44,125 419.12 44,785 1.50 6001 Overtime - - 25 - (100.00) - 0.00 6003 Legislative Stipends - - 8,400 8,400 0.00 8,400 0.00 6100 Medicare 114 142 250 450 80.00 460 2.22 6102 Workers' Compensation 75 69 100 50 (50.00) 50 0.00 6201 Retirement Benefits 2,850 6,164 1,875 9,710 417.87 9,855 1.49 6202 Health Insurance 4,027 6,043 - 6,800 100.00 6,900 1.47 Total Personnel Costs: $ 14,993 $ 21,177 $ $ 19,150 $ 69,535 263.11% $ 70,450 1.32% Non -Personnel Costs: 7002 Postage and Freight 1,000 (100.00) 0.00 7004 Insurance 225 (100.00) 0.00 7006 Legal 5,000 (100.00) 0.00 7009 Contracted Services 6,325 (100.00) - 0.00 7215 Operating Supplies 250 250 100 (60.00) 100 0.00 7301 Subscriptions & Dues - 250 - (100.00) - 0.00 7302 Travel & Subsistence 576 3,000 4,127 37.57 4,457 8.00 7303 Education &Training - 2,252 2,000 2,000 0.00 2,000 0.00 Total Non -Personnel Costs: $ - $ 3,078 $ $ 18,050 $ 6,227 -65.50% $ 6,557 5.30% Total Expenditures: $ 14,993 $ 24,255 $ $ 37,200 $ 75,762 103.66% $ 77,007 1.64% 253 Page 24 of 114 City of Seward General Fund City Manager (01000-1120) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 248,370 256,892 296,130 390,063 423,563 8.59 429,950 1.51 6001 Overtime 16 - - - 50 0.00 50 0.00 6100 Medicare 5,352 4,138 5,105 5,668 6,100 7.61 6,150 0.82 6102 Workers' Compensation 2,324 1,877 1,768 1,793 2,000 11.56 2,000 0.00 6201 Retirement Benefits 81,612 28,484 71,733 83,321 93,125 11.77 94,500 1.48 6202 Health Insurance 100,869 71,464 76,089 136,255 137,500 0.91 144,275 4.93 Total Personnel Costs: $ 438,543 $ 362,855 $ 450,825 $ 617,101 $ 662,338 7.33% $ 676,925 2.20% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7011 Testing 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7805 Promotion 7807 Contingency 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 6,298 7,529 5,576 6,000 6,000 0.00 6,000 0.00 3,413 55 123 100 125 25.00 128 2.00 7,491 5,731 7,897 4,700 9,785 108.19 10,275 5.01 8,459 - - 5,000 10,000 100.00 10,000 0.00 46,592 2,893 29,869 5,000 5,000 0.00 5,000 0.00 - 104 8 50 100 100.00 100 0.00 1,386 370 517 1,500 1,034 (31.07) 1,086 5.00 13,115 4,133 11,202 7,000 8,500 21.43 8,500 0.00 1,700 29 14 100 300 200.00 300 0.00 720 3,652 5,741 1,500 1,500 0.00 1,500 0.00 2,394 826 2,093 1,000 800 (20.00) 800 0.00 8,140 12,337 14,220 17,000 15,300 (10.00) 15,606 2.00 35,659 13,751 7,462 22,000 25,000 13.64 25,000 0.00 5,549 472 2,904 10,000 10,000 0.00 10,000 0.00 6,510 - - 3,000 5,000 66.67 5,000 0.00 2,500 2,500 2,500 3,000 3,000 0.00 3,000 0.00 - 4,500 4,411 4,500 4,500 0.00 4,500 0.00 $ 149,926 $ 58,882 $ 94,537 $ 91,450 $ 105,944 15.85% $ 106,794 0.80% $ 588,469 $ 421,737 $ 545,361 $ 708,551 $ 768,282 8.43% $ 783,719 2.01% 254 Page 25 of 114 City of Seward General Fund MIS (01000-1121) Expenditure by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 % Chg 2024 Budget 2023-24 % Chg Expenditures: Personnel Costs: 6000 Salaries 165,476 198,193 203,971 240,575 277,875 15.50 282,050 1.50 6001Overtime 809 958 706 1,375 500 (63.64) 500 0.00 6100 Medicare 2,437 3,119 3,295 3,525 3,600 2.13 3,650 1.39 6102 Workers' Compensation 1,535 1,465 1,128 1,125 1,300 15.56 1,300 0.00 6201 Retirement Benefits 59,220 67,019 74,231 52,400 59,900 14.31 60,800 1.50 6202 Health Insurance 66,960 85,791 79,681 100,041 102,800 2.76 108,000 5.06 Total Personnel Costs: $ 296,437 $ 356,545 $ 363,012 $ 399,041 $ 445,975 10.52% $ 456,300 -2.32% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7006 Legal 7009 Contracted Services 7022 Software/SaaS Subscription 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7221 Operating Materials 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures: 3,485 4,696 4,543 5,000 62 79 1 100 7 6 1 3,552 3,954 5,308 4,675 - - - 500 5,071 9,200 1,759 77,342 - 40 - - 48,271 23,983 21,362 26,000 1,257 5,000 - 15,000 3,986 13,892 13,926 32,000 - - - 400 4,178 14,481 6,690 19,500 2,237 2,344 129 3,000 2,336 3,366 5,744 3,000 - 2 - 200 5,500 10.00 5,500 0.00 50 (50.00) 50 0.00 50 100.00 50 0.00 6,415 37.22 6,735 4.99 500 0.00 500 0.00 10,000 (87.07) 10,000 0.00 119,000 100.00 79,000 (33.61) 100 100.00 105 5.00 10,000 (61.54) 10,000 0.00 5,000 (66.67) 5,000 0.00 12,500 (60.94) 12,500 0.00 8,000 100.00 8,000 0.00 55,000 100.00 30,000 (45.45) 400 0.00 400 0.00 5,496 (71.82) 6,595 20.00 4,595 53.17 4,963 8.00 3,000 0.00 3,000 0.00 200 0.00 200 0.00 $ 74,442 $ 81,043 $ 59,463 $ 186,717 $ 245,806 31.65% $ 182,598-25.71% $ 370y879 $ 437,588 $ 422,475 $ 585,758 $ 691,781 18.10% $ 638,898 -7.64% 255 Page 26 of 114 City of Seward General Fund Community Development (01000-1122) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2023-24 Actual Actual Actual Budget Budget %Chg 2024Budget %Chg Revenues: Operating Revenue 4309 Zoning Fees 600 1,063 3,185 750 2,000 166.67 2,000 0.00 4313 Comm Dev Printing Fees - - - - - 0.00 - 0.00 Total Operating Revenue: $ 600 $ 1,063 $ 3,185 $ 750 $ 2,000 166.67% $ 2,000 0.00% Total Revenues: $ 600 $ 1,063 $ 3,185 $ 750 $ 2,000 166.67% $ 2,000 0.00% Expenditures: Personnel Costs: 6000 Salaries 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7010 Engineering 7022 Software/SaaS Subscriptions 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures: 130,473 141,360 145,216 203,225 187,500 (7.74) 190,255 1.47 1,985 1,985 3,272 2,950 3,000 1.69 3,000 0.00 1,229 1,229 738 2,175 950 (56.32) 950 0.00 44,634 44,529 50,833 44,725 41,250 (7.77) 41,860 1.48 78,584 92,605 89,094 128,790 115,250 (10.51) 121,000 4.99 $ 256,905 $ 281,708 $ 289,152 $ 381,865 $ 347,950 -8.88% $ 357,065 2.62% 2,836 3,080 2,505 3,100 2,900 (6.45) 2,900 0.00 320 692 262 1,000 439 (56.10) 448 2.05 2,857 2,958 3,678 3,925 4,395 11.97 4,615 5.01 - - - 5,000 500 (90.00) 500 0.00 1,949 4,696 26,695 587,779 200,000 (65.97) 200,000 0.00 - - - 25,000 - (100.00) - 0.00 - - - - 1,400 100.00 1,500 7.14 368 184 189 201 158 (21.49) 165 4.43 6,567 4,138 4,256 6,000 6,500 8.33 6,675 2.69 - - - 450 - (100.00) - 0.00 1,386 1,850 1,500 1,000 (33.33) 1,000 0.00 - - - 2,500 100.00 2,500 0.00 358 1,198 1,250 1,000 2,800 180.00 2,800 0.00 2,646 630 2,297 3,000 2,000 (33.33) 2,000 0.00 8,982 1,361 359 10,000 6,000 (40.00) 6,000 0.00 (473) 123 2,058 3,000 2,200 (26.67) 2,200 0.00 87 124 47 100 100 0.00 100 0.00 $ 27,883 $ 21,034 $ 43,598 $ 651,055 $ 232,892 -64.23% $ 233,403 0.22% $ 284,788 $ 302,742 $ 332,750 $ 1,032,920 $ 580,842 -99.99% $ 590,468 0.00% 256 Page 27 of 114 City of Seward General Fund Finance (01000-1140) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 512,193 340,785 429,009 566,175 451,028 (20.34) 585,640 29.85 6001 Overtime 938 4,788 8,197 5,500 15,000 172.73 15,000 0.00 6100 Medicare 8,864 6,909 7,810 8,300 7,800 (6.02) 8,150 4.49 6102 Workers' Compensation 4,996 2,679 2,383 2,650 2,650 0.00 2,650 0.00 6201 Retirement Benefits 128,729 107,067 159,390 125,775 108,500 (13.73) 138,160 27.34 6202 Health Insurance 227,327 160,093 152,361 249,347 255,000 2.27 277,750 8.92 Total Personnel Costs: $ 883,047 $ 622,321 $ 759,150 $ 957,747 $ 839,978 -12.30% $1,027,350 22.31% Non -Personnel Costs: 7001 Communications 9,816 10,852 9,888 11,800 13,000 10.17 13,000 0.00 7002 Postage and Freight 2,145 1,641 5,185 4,200 3,000 (28.57) 1,600 (46.67) 7003 Bank and Credit Card Fees 85 - 11 50 - (100.00) - 0.00 7004Insurance 10,592 10,915 10,939 14,600 11,415 (21.82) 11,985 4.99 7006 Legal - - - 1,500 1,000 (33.33) 1,000 0.00 7009 Contracted Services 2,616 26,813 44,385 7,300 380,000 5105.48 50,000 (86.84) 7011 Testing - - - 200 200 0.00 200 0.00 7022 Software/SaaS Subscription - - 50,000 100.00 50,000 0.00 7211 Gas & Lube 169 - - 345 100 (71.01) 105 5.00 7215 Operating Supplies 13,895 15,190 13,956 20,000 20,000 0.00 20,000 0.00 7216 Maintenance & Repair 17,135 20,118 18,364 20,000 20,000 0.00 20,000 0.00 7217 Small Tools & Equipment 6,558 3,878 9,000 5,000 5,000 0.00 5,000 0.00 7222 Computer Hardware - - - - 9,700 100.00 2,500 (74.23) 7223 Furniture - - - - 8,000 100.00 - (100.00) 7300 Advertising 618 1,302 5,484 2,600 3,000 15.38 2,000 (33.33) 7301 Subscriptions & Dues 1,129 999 3,105 21,500 1,070 (95.02) 1,092 2.06 7302 Travel & Subsistence 8,906 1,339 9,349 10,000 11,500 15.00 8,370 (27.22) 7303 Education & Training 6,243 3,166 4,206 6,550 6,000 (8.40) 8,000 33.33 Total Non -Personnel Costs: $ 79,907 $ 96,213 $ 133,872 $ 125,645 $ 542,985 332.16% $ 194,852 -64.11% Total Expenditures: $ 962,954 $ 718,534 $ 893,022 $1,083,392 $1,382,963 27.65% $1,222,202 -11.62% 257 Page 28 of 114 City of Seward General Fund General Services (01000-1180) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Non -Personnel Costs: 7001 Communications 1,956 3,985 4,424 5,100 5,200 1.96 5,200 0.00 7002 Postage and Freight 3,535 6,037 7,526 7,250 7,500 3.45 7,500 0.00 7003 Bank and Credit Card Fees 6,687 6,564 4,531 8,075 7,000 (13.31) 7,000 0.00 7004Insurance 8,358 475 557 13,675 2,990 (78.14) 3,140 5.02 7006 Legal 195,116 122,077 - 66,000 66,000 0.00 70,000 6.06 7009 Contracted Services 37,156 30,090 32,579 51,075 6,000 (88.25) 6,000 0.00 7010 Engineering 25,218 603 11,065 35,000 15,000 (57.14) 15,000 0.00 7011 Testing - - 375 600 100 (83.33) 100 0.00 7012 Other Special Services - 505 2,304 500 - (100.00) - 0.00 7016 Heating Fuel (38) - 110 - 8,000 100.00 8,000 0.00 7022 Software/SaaS Subscription - - - - 32,000 100.00 32,000 0.00 7215 Operating Supplies 4,366 515 3,263 5,250 5,000 (4.76) 5,000 0.00 7216 Maintenance & Repair 4,306 248 651 1,125 1,000 (11.11) 1,200 20.00 7222 Computer Hardware - - - - 2,500 100.00 2,500 0.00 7300 Advertising 1,372 (244) - 500 200 (60.00) 200 0.00 7301 Subscriptions & Dues - - 337 700 - (100.00) - 0.00 7304 Equipment Rent 66 214 242 2,400 264 (89.00) 264 0.00 7801 Contributions to Chamber 260,454 278,032 278,032 108,717 300,000 175.95 300,000 0.00 7802 Contributions to Senior Citizens 82,900 80,000 80,000 80,000 80,000 0.00 80,000 0.00 7803 Contributions to B&G Club 25,000 25,000 25,000 - 25,000 100.00 25,000 0.00 7804 Contribution to ASLC - PI LT - - - - 72,000 100.00 81,000 12.50 7813 Contributions to Small Bus. Position - - - 25,000 25,000 0.00 25,000 0.00 7810 Miscellaneous Expense 844 10,556 26,149 500 - (100.00) - 0.00 8001 Unrealized Loss on Investments - - 80,983 - - 0.00 - 0.00 Total Non -Personnel Costs: $ 657,296 $ 564,657 $ 558,128 $ 411,467 $ 660,754 60.58% $ 674,104 2.02% Total Expenditures: $ 657,296 $ 564,657 $ 558,128 $ 411,467 $ 660,754 60.58% $ 674,104 2.02% 258 Page 29 of 114 City of Seward General Fund Police (01000-1210) Revenue and Expenditure by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 % Chg 2023 Budget 2023-24 % Chg Revenues: Operating Revenue: 4102 DMV Drivers License 29,910 20,490 9,058 15,000 20,000 33.33 20,000 0.00 4103 Motor Vehicles 70,826 43,541 22,032 60,000 60,000 0.00 60,000 0.00 4203 Dispatch Contract w/SOA 36,000 36,000 36,000 36,000 36,000 0.00 36,000 0.00 4204 KBP 911 Dispatch 52,800 52,800 52,800 52,800 52,800 0.00 52,800 0.00 4253 Misc GF Grants - 1,850 - - 2,500 100.00 2,500 0.00 4322 4322 Micellaneous Dispatching 10,000 10,000 10,000 10,000 - (100.00) - 0.00 4323 4323 Micellaneous Police Fees 3,506 1,870 1,925 2,500 2,500 0.00 2,500 0.00 Total Operating Revenue: $ 203,041 $ 166,551 $ 131,814 $ 176,300 $ 173,800 -1.42% $ 173,800 0.00% Total Revenues: $ 203,041 $ 166,551 $ 131,814 $ 176,300 $ 173,800 -1.42% $ 173,800 0.00% Expenditures: Personnel Costs 6000 Salaries 972,089 565,021 1,047,718 1,430,175 1,438,775 0.60 1,438,775 0.00 6001 Overtime 154,603 62,645 125,828 100,000 100,000 0.00 100,000 0.00 6100 Medicare 23,941 9,889 26,124 29,925 30,000 0.25 30,000 0.00 6102 Workers' Compensation 73,124 34,444 69,329 89,515 50,000 (44.14) 50,000 0.00 6201 Retirement Benefits 306,681 198,488 322,520 309,200 316,535 2.37 316,535 0.00 6202 Health Insurance 516,866 273,543 426,565 673,466 638,330 (5.22) 638,330 0.00 Total Personnel Costs: $ 2,047,304 $ 1,144,030 $ 2,018,084 $ 2,632,281 $ 2,573,640 -2.23% $ 2,573,640 0.00% Non -Personnel Costs: 7001 Communications 21,267 24,130 24,746 20,000 35,200 76.00 35,200 0.00 7002 Postage and Freight 1,309 985 1,545 1,300 592 (54.46) 592 0.00 7003 Bank and Credit Card Fees 8,541 5,511 2,793 6,000 5,100 (15.00) 5,100 0.00 7004Insurance 65,455 79,931 100,912 80,000 112,575 40.72 112,575 0.00 7006 Legal - - - 10,000 5,000 (50.00) 5,000 0.00 7009 Contracted Services 7,587 59,498 57,195 68,000 68,000 0.00 68,000 0.00 7011 Testing - - 360 - 1,000 100.00 1,000 0.00 7012 Other Special Services 1,606 12,766 6,342 4,175 6,000 43.71 6,000 0.00 7018 Towing Fees - - - 5,000 5,000 0.00 5,000 0.00 7022 Software/SaaS Subscription - - - - 500 100.00 500 0.00 7211 Gas & Lube 12,177 12,702 14,416 19,000 24,513 29.02 24,513 0.00 7212 Uniform Allowance 4,513 5,191 5,874 8,000 8,000 0.00 8,000 0.00 7213 Safety Equipment 1,666 4,156 1,658 6,500 55,500 753.85 55,500 0.00 7215 Operating Supplies 10,739 25,364 15,978 13,775 20,000 45.19 20,000 0.00 7216 Maintenance & Repair 15,963 36,140 22,318 19,000 19,000 0.00 19,000 0.00 7217 Small Tools & Equipment 9,174 5,476 49,959 8,000 35,000 337.50 35,000 0.00 7222 Computer Hardware - - - - 2,500 100.00 2,500 0.00 7300 Advertising 408 1,010 1,017 2,000 1,500 (25.00) 1,500 0.00 7301 Subscriptions & Dues 3,465 1,150 3,492 5,000 4,062 (18.76) 4,062 0.00 7302 Travel & Subsistence 16,114 15,615 15,614 26,000 30,000 15.38 30,000 0.00 7303 Education & Training 2,119 16,170 6,754 15,000 15,000 0.00 15,000 0.00 7304 Equipment Rent - - 1,140 3,000 1,200 (60.00) 1,200 0.00 7309 Police Acedemy Training - - - 26,000 28,000 7.69 28,000 0.00 7808 Bad Debt Expense 1,437 167 1,745 1,000 1,000 0.00 1,000 0.00 7810 Miscellaneous Expense 11,016 11,199 26,956 - - 0.00 - 0.00 8103 Capital Equipment 155,587 437,158 42,423 - 40,000 100.00 40,000 0.00 8104 Motor Pool Rent - 50,000 49,014 67,350 10,000 (85.15) 10,000 0.00 Total Non -Personnel Costs: $ 350,143 $ 804,319 $ 452,251 $ 414,100 $ 534,242 29.01% $ 534,242 0.00% Total Expenditures: $ 2,397,447 $ 1,948,349 $ 2,470,335 $ 3,046,381 $ 3,107,882 2.02% $ 3,107,882 0.00% 259 Page 30 of 114 City of Seward General Fund Jail (01000-1211) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4202 Jail Contract 368,952 368,952 368,952 368,952 564,810 53.08 564,810 0.00 4382 Jail Facility Rental 30,000 30,000 30,000 30,000 - (100.00) - 0.00 Total Operating Revenue: $ 398,952 $ 398,952 $ 398,952 $ 398,952 $ 564,810 41.57% $ 564,810 0.00% Total Revenues: $ 398,952 $ 398,952 $ 398,952 $ 398,952 $ 564,810 41.57% $ 564,810 0.00% Expenditures: Personnel Costs 6000 Salaries 185,951 119,232 220,532 285,975 356,270 24.58 361,615 1.50 6001 Overtime 43,942 23,750 47,597 50,000 50,000 0.00 50,000 0.00 6100 Medicare 3,434 2,671 4,832 4,125 4,450 7.88 4,515 1.46 6102 Workers' Compensation 21,550 11,596 17,725 19,250 15,000 (22.08) 15,000 0.00 6201 Retirement Benefits 67,676 62,472 81,421 71,625 78,380 9.43 79,555 1.50 6202 Health Insurance 138,912 80,438 96,091 150,914 169,200 12.12 177,660 5.00 Total Personnel Costs: $ 461,465 $ 300,159 $ 468,199 $ 581,889 $ 673,300 15.71% $ 688,345 2.23% Non -Personnel Costs: 7001 Communications 5,848 5,771 6,060 6,000 4,300 (28.33) 4,300 0.00 7002 Postage and Freight 10 74 49 100 50 (50.00) 50 0.00 7004Insurance 18,844 24,034 30,710 22,300 30,850 38.34 32,395 5.01 7009 Contracted Services 649 911 2,460 2,450 600 (75.51) 600 0.00 7011 Testing - - - 350 200 (42.86) 200 0.00 7012 Other Special Services - - 10 - - 0.00 - 0.00 7017 Rents & Leases 30,000 30,000 30,000 30,000 - (100.00) - 0.00 7022 Software/SaaS Subscription - - - - 200 100.00 200 0.00 7212 Uniform Allowance 1,586 1,421 1,600 1,400 (12.50) 1,400 0.00 7214 Janitorial Supplies - 819 600 200 (66.67) 200 0.00 7215 Operating Supplies 755 2,340 5,912 5,850 3,200 (45.30) 3,200 0.00 7216 Maintenance & Repair - 1,959 3,476 3,300 3,000 (9.09) 3,000 0.00 7217 Small Tools & Equipment - 314 2,414 2,675 1,100 (58.88) 1,100 0.00 7218 Inmate Meals 8,386 10,926 9,849 9,000 10,500 16.67 10,500 0.00 7222 Computer Hardware - - - - 2,500 100.00 2,500 0.00 7300 Advertising - 11000 - (100.00) - 0.00 7301 Subscriptions & Dues - 190 150 70 (53.33) 70 0.00 7302 Travel & Subsistence 1,390 6,028 3,000 9,800 226.67 11,944 21.88 7303 Education&Training - 40 500 2,700 440.00 2,700 0.00 7307 GF Administrative Fee 92,761 110,103 112,537 114,788 118,225 2.99 118,300 0.06 7810 Miscellaneous Expense 215 191 490 300 - (100.00) - 0.00 Total Non -Personnel Costs: $ 157,468 $ 189,599 $ 212,465 $ 203,963 $ 188,895 -7.39% $ 192,659 1.99% Total Expenditures: $ 618,933 $ 489,758 $ 680,664 $ 785,852 $ 862,195 9.71% $ 881,004 2.18% 260 Page 31 of 114 City of Seward General Fund Animal Control (01000-1212) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Revenues: Operating Revenue: 4104 Animal Control Licenses 200 235 100 175 200 14.29 250 25.00 4253 Misc Grants - - - - - 0.00 - 0.00 4320 Misc Dog Fees 1,139 550 300 550 500 (9.09) 500 0.00 Total Operating Revenue: $ 1,339 $ 785 $ 400 $ 725 $ 700 -3.45% $ 750 7.14% Total Revenues: $ 1,339 $ 785 $ 400 $ 725 $ 700 -3.45% $ 750 7.14% Expenditures: Personnel Costs: 6000 Salaries 66,452 67,033 71,204 83,375 124,945 49.86 126,825 1.50 6001 Overtime 3,704 4,967 4,760 4,325 2,500 (42.20) 2,500 0.00 6100 Medicare 995 1,075 1,306 2,950 1,350 (54.24) 1,400 3.70 6102 Workers' Compensation 4,002 3,502 2,979 5,150 3,000 (41.75) 3,000 0.00 6201 Retirement Benefits 24,142 74,416 31,145 18,175 27,500 51.31 27,905 1.47 6202 Health Insurance 33,127 14,922 12,627 15,550 31,795 104.47 33,400 5.05 Total Personnel Costs: $ 132,422 $ 165,915 $ 124,020 $ 129,525 $ 191,090 47.53% $ 195,030 2.06% Non -Personnel Costs: 7001 Communications 340 440 696 650 570 (12.31) 570 0.00 7002 Postage and Freight - - - 100 130 30.00 31 (76.46) 7004Insurance 1,361 1,613 2,138 1,825 2,505 37.26 2,630 4.99 7009 Contracted Services 85 - 85 - - 0.00 - 0.00 7015 Utilities 5,900 7,954 7,229 10,000 9,569 (4.31) 10,047 5.00 7211 Gas & Lube 137 73 96 3,000 1,500 (50.00) (53) (103.50) 7212 Uniform Allowance 358 1,202 90 1,200 1,200 0.00 1,200 0.00 7215 Operating Supplies 1,779 936 2,749 3,875 8,000 106.45 4,000 (50.00) 7216 Maintenance & Repair 233 40 420 4,425 2,000 (54.80) 2,000 0.00 7217 Small Tools & Equipment 173 - - 1,500 1,000 (33.33) 1,000 0.00 7222 Computer Hardware - - 2,500 100.00 2,500 0.00 7225 Shelter Medical Supplies - - 15,000 100.00 15,000 0.00 7300 Advertising 312 400 - (100.00) - 0.00 7302 Travel & Subsistence 864 - 1,000 3,670 267.00 288 (92.14) 7303 Education & Training 200 347 1,000 2,000 100.00 2,000 0.00 Total Non -Personnel Costs: $ 11,742 $ 12,605 $ 13,503 $ 28,975 $ 49,644 71.33% $ 41,213 -16.98% Total Expenditures: $ 144,164 $ 178,520 $ 137,523 $ 158,500 $ 240,734 51.88% $ 236,243 -1.87% 261 Page 32 of 114 City of Seward General Fund Fire (01000-1220) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 177,129 96,404 184,471 225,500 291,015 29.05 300,500 3.26 6100 Medicare 2,895 1,492 3,027 4,150 3,630 (12.53) 3,650 0.55 6102 Workers' Compensation 18,077 7,099 13,692 21,750 12,500 (42.53) 12,500 0.00 6201 Retirement Benefits 47,709 7,684 66,929 49,500 64,025 29.34 66,110 3.26 6202 Health Insurance 93,273 46,991 83,090 109,123 112,140 2.76 117,750 5.00 Total Personnel Costs: $ 339,083 $ 159,670 $ 351,209 $ 410,023 $ 483,310 17.87% $ 500,510 3.56% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7011 Testing 7015 Utilities 7016 Heating Fuel 7022 Software/SaaS Subscription 7023 Inspection and Testing 7210 Vehicle Supplies 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7214 Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 8,985 10,405 8,971 12,000 11,000 (8.33) 11,500 4.55 1,643 1,232 1,490 1,800 2,300 27.78 2,346 2.00 19,846 23,904 27,912 33,000 30,785 (6.71) 32,325 5.00 - - - 2,000 2,000 0.00 2,000 0.00 7,539 10,152 27,297 19,000 4,000 (78.95) 70,000 1650.00 305 - 496 500 500 0.00 500 0.00 135,868 137,329 138,726 144,000 146,070 1.44 153,375 5.00 10,781 9,087 9,831 13,000 17,698 36.14 18,583 5.00 - - - - 6,000 100.00 6,000 0.00 - - - - 11,000 100.00 12,000 9.09 5,751 1,598 3,722 13,000 7,500 (42.31) 3,500 (53.33) 3,262 2,365 2,947 10,000 3,692 (63.08) 3,876 4.98 2,058 2,796 977 2,200 2,200 0.00 2,200 0.00 495 1,014 2,737 45,000 12,500 (72.22) 12,500 0.00 - - - 1,000 1,200 20.00 1,300 8.33 6,630 5,636 4,903 8,500 9,400 10.59 9,800 4.26 17,789 14,242 16,781 25,000 20,000 (20.00) 35,000 75.00 6,841 6,763 3,400 10,500 7,000 (33.33) 7,500 7.14 - - - - 2,500 100.00 2,500 0.00 - 1,267 - 575 400 (30.43) 400 0.00 2,533 3,128 1,296 3,150 1,500 (52.38) 1,500 0.00 6,365 2,872 221 11,500 10,080 (12.35) 3,261 (67.65) 1,045 525 811 9,000 5,000 (44.44) 5,000 0.00 - - - 1,800 1,500 (16.67) 1,500 0.00 - 60,000 58,817 60,000 60,000 0.00 60,000 0.00 $ 237,736 $ 294,315 $ 311,335 $ 426,525 $ 375,825 -11.89% $ 458,466 21.99% $ 576,819 $ 453,985 $ 662,544 $ 836,548 $ 859,135 2.70% $ 958,976 11.62% 262 Page 33 of 114 Revenues: Operating Revenue: 4251 Federal GF Grants Total Operating Revenue: Total Revenues: Personnel Costs: 6102 Workers' Compensation Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7023 Inspection and Testing 7210 Vehicle Supplies 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7302 Travel & Subsistence 7303 Education & Training 7806 Volunteer Fireman Stipend Total Non -Personnel Costs: Total Expenditures: City of Seward General Fund Volunteers (01000-1221) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg 2,668 20,201 4,979 4,500 4,500 0.00 4,500 0.00 $ 2,668 $ 20,201 $ 4,979 $ 4,500 $ 4,500 0.00% $ 4,500 0.00% $ 2,668 $ 20,201 $ 4,979 $ 4,500 $ 4,500 0.00% $ 4,500 0.00% 3,834 4,163 5,325 7,300 7,300 0.00 7,300 0.00 $ 3,834 $ 4,163 $ 5,325 $ 7,300 $ 7,300 0.00% $ 7,300 0.00% - 7 - 100 400 300.00 800 100.00 1,937 1,124 785 1,200 3,036 152.96 3,096 2.00 - - - 4,500 8,800 95.56 8,900 1.14 615 10 639 650 500 (23.08) 500 0.00 - - - - 1,500 100.00 1,500 0.00 - - - 3,500 4,000 14.29 4,000 0.00 2,627 56 2,349 2,000 2,000 0.00 2,200 10.00 - 375 - 18,000 18,000 0.00 18,000 0.00 4,260 18,769 2,414 5,700 8,000 40.35 8,000 0.00 2,193 1,969 2,443 5,000 10,000 100.00 11,000 10.00 6,092 16,921 20,262 47,000 24,000 (48.94) 22,000 (8.33) 2,796 192 - 6,000 1,620 (73.00) 1,620 0.00 4,640 4,520 3,583 6,500 6,000 (7.69) 6,000 0.00 46,000 38,000 38,000 38,800 38,800 0.00 38,800 0.00 $ 71,160 $ 81,943 $ 70,475 $ 138,950 $ 126,656 -8.85% $ 126,416 -0.19% $ 74,994 $ 86,106 $ 75,800 $ 146,250 $ 133,956 -8.41% $ 133,716 -0.18% 263 Page 34 of 114 City of Seward General Fund Emergency Preparedness (01000-1222) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Non -Personnel Costs: 7001 Communications 2,121 2,707 1,019 2,500 1,000 (60.00) 1,000 0.00 7002 Postage and Freight 15 - 30 50 796 1491.20 812 2.00 7009 Contracted Services 6,300 - 7,259 6,400 6,400 0.00 6,600 3.13 7015 Utilities 2,533 3,072 1,701 9,000 1,800 (80.00) 1,890 5.00 7215 Operating Supplies 1,573 1,429 4,036 10,000 2,500 (75.00) 2,500 0.00 7216 Maintenance & Repair - 577 2,000 750 1,300 73.33 1,300 0.00 7217 Small Tools & Equipment 478 - 938 11,500 8,000 (30.43) 6,000 (25.00) 7302 Travel & Subsistence 1,220 - 5,000 2,844 (43.12) 3,072 8.00 7303 Education&Training 390 - 246 5,000 2,500 (50.00) 2,500 0.00 Total Non -Personnel Costs: $ 14,630 $ 7,785 $ 17,229 $ 50,200 $ 27,140 -4593.71% $ 25,673 -540.38% Total Expenditures: $ 14,630 $ 7,785 $ 17,229 $ 50,200 $ 27,140 -45.94% $ 25,673 -5.40% 264 Page 35 of 114 City of Seward General Fund SVAC (01000-1223) Expenditures by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Non -Personnel Costs: 7004Insurance 2,627 3,929 4,329 5,000 4,550 (9.00) 4,780 5.05 7012 Other Special Services 20,000 20,000 20,000 20,000 20,000 0.00 20,000 0.00 7211 Gas & Lube 267 560 806 1,500 1,200 (20.00) 1,200 0.00 7215 Operating Supplies - - - - 3,000 100.00 3,000 0.00 7216 Maintenance & Repair 1,193 1,550 156 1,550 1,700 9.68 1,800 5.88 7303 Education&Training - - 175 500 500 0.00 500 0.00 7806 Volunteer Fireman Stipend - - - 8,800 10,000 13.64 10,000 0.00 Total Non -Personnel Costs: $ 24,087 $ 26,039 $ 25,466 $ 37,350 $ 40,950 9.64% $ 41,280 0.81% Total Expenditures: $ 24,087 $ 26,039 $ 25,466 $ 37,350 $ 40,950 9.64% $ 41,280 0.81% 265 Page 36 of 114 City of Seward General Fund Building Inspection (01000-1250) Revenue and Expenditures by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4100 Building Permits 98,978 45,777 71,091 65,100 70,400 8.14 71,000 0.85 4107 Inspection Fees 3,553 1,363 1,626 1,650 1,600 (3.03) 1,660 3.75 Total Operating Revenue: $ 102,531 $ 47,140 $ 72,717 $ 66,750 72,000 7.87% 72,660 0.92% Total Revenues: $ 102,531 $ 47,140 $ 72,717 $ 66,750 72,000 7.87% 72,660 0.92% Personnel Costs: 6000 Salaries 81,505 114,272 134,181 163,250 167,620 2.68 174,325 4.00 6100 Medicare 1,322 1,791 2,414 2,375 2,530 6.53 2,600 2.77 6102 Workers' Compensation 858 2,345 2,136 10,625 1,000 (90.59) 1,000 0.00 6201 Retirement Benefits 16,750 4,837 44,400 35,575 38,000 6.82 38,575 1.51 6202 Health Insurance 43,338 70,466 85,626 122,920 126,335 2.78 132,650 5.00 Total Personnel Costs: $ 143,773 $ 193,711 $ 268,757 $ 334,745 335,485 0.22% 349,150 4.07% Non -Personnel Costs: 7001 Communications 2,024 2,582 3,076 3,600 4,000 11.11 4,500 12.50 7002 Postage and Freight 26 271 72 125 50 (60.00) 50 0.00 7004Insurance 1,531 1,844 3,103 1,700 4,250 150.00 4,250 0.00 7006 Legal - - - 5,000 5,000 0.00 5,000 0.00 7009 Contracted Services 642 1,588 776 1,600 500 (68.75) 500 0.00 7210 Vehicle Supplies - - - 100 3,000 2900.00 100 (96.67) 7211 Gas & Lube 207 273 623 800 777 (2.88) 1,400 80.18 7212 Uniform Allowance 140 612 519 300 500 66.67 550 10.00 7215 Operating Supplies 745 720 934 1,100 2,000 81.82 2,200 10.00 7216 Maintenance & Repair 1,428 685 89 700 1,000 42.86 1,200 20.00 7217 Small Tools & Equipment 1,315 3,345 472 6,500 1,200 (81.54) 1,200 0.00 7301 Subscriptions & Dues 429 195 2,678 1,000 800 (20.00) 800 0.00 7302 Travel & Subsistence 1,017 250 - 4,000 5,726 43.15 6,184 8.00 7303 Education &Training 380 682 3,860 4,000 6,000 50.00 6,000 0.00 7304 Equipment Rent - 254 - 400 800 100.00 800 0.00 8104 Motor Pool Rent - 4,000 3,921 4,000 4,000 0.00 4,000 0.00 Total Non -Personnel Costs: $ 9,884 $ 17,301 $ 20,123 $ 34,925 39,603 13.39% 38,734 -2.19% Total Expenditures: $ 153,657 $ 211,012 $ 288,880 $ 369,670 $ 375,088 1.47% $ 387,884 3.41% 266 Page 37 of 114 City of Seward General Fund Public Works Streets (01000-1310) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 150,215 187,758 228,032 268,575 285,388 6.26 289,700 1.51 6001 Overtime 12,788 36,379 34,873 9,000 35,000 288.89 35,000 0.00 6002 Standby Time 4,807 (4,145) 6,449 - 5,000 100.00 5,000 0.00 6100 Medicare 2,497 3,521 4,393 4,025 4,600 14.29 4,670 1.52 6102 Workers' Compensation 20,603 24,830 36,468 19,400 20,000 3.09 20,000 0.00 6201 Retirement Benefits 45,766 62,828 77,066 60,500 61,250 1.24 62,170 1.50 6202 Health Insurance 106,192 146,558 131,946 170,331 175,022 2.75 183,775 5.00 Total Personnel Costs: $ 342,868 $ 457,729 $ 519,227 $ 531,831 $ 586,260 10.23% $ 600,315 2.40% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7011 Testing 7015 Utilities 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7221 Operating Materials 7224 Winter Sand/Salt 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7304 Equipment Rent 7807 Contingency 7810 Miscellaneous Expense 8101 I nfrastuctu re 8103 Capital Equipment 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 127 180 202 375 375 0.00 400 6.67 688 1,607 2,114 15,750 2,845 (81.94) 2,901 1.97 22,183 25,722 28,609 28,300 32,770 15.80 34,410 5.00 - - - 2,000 2,000 0.00 2,000 0.00 14,955 25,357 10,146 1,182,356 20,000 (98.31) 22,000 10.00 514 - - 650 200 (69.23) 200 0.00 98,916 102,446 99,321 108,500 116,360 7.24 122,178 5.00 23,797 38,269 50,104 72,450 78,629 8.53 82,560 5.00 150 150 286 850 300 (64.71) 300 0.00 300 305 1,266 1,700 1,200 (29.41) 1,200 0.00 84,309 133,989 100,462 102,891 5,000 (95.14) 5,000 0.00 15,967 22,914 31,992 39,450 30,000 (23.95) 35,000 16.67 262 996 223 1,650 1,500 (9.09) 1,500 0.00 - - - - 60,000 100.00 60,000 0.00 - - - - 110,000 100.00 110,000 0.00 619 136 150 400 200 (50.00) 250 25.00 29 240 686 500 618 23.60 630 1.94 1,543 1,747 894 1,150 1,250 8.70 1,350 8.00 1,380 689 120 1,200 1,200 0.00 1,200 0.00 675 865 1,477 275 650 136.36 650 0.00 - - - - 148,596 100.00 438,259 194.93 1,475 - (100.00) - 0.00 126,766 (100.00) 0.00 - (100.00) - 0.00 - 90,000 88,226 139,000 140,000 0.72 140,000 0.00 $ 266,414 $ 445,612 $ 416,278 $ 1,827,688 $ 753,693 -58.76% $ 1,061,988 40.90% $ 609,282 $ 903,341 $ 935,505 $ 2,359,519 $ 1,339,953 -68.06% $ 1,662,303 40.90% 267 Page 38 of 114 City of Seward General Fund Public Works City Shop (01000-1312) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4331 Shop Work Orders 2,721 1,474 2,472 1,775 1,608 (9.41) 1,656 2.99 Total Operating Revenues: $ 2,721 $ 1,474 $ 2,472 $ 1,775 $ 1,608 -9.41% $ 1,656 2.99% Total Revenues: $ 2,721 $ 1,474 $ 2,472 $ 1,775 $ 1,608 -9.41% $ 1,656 2.99% Expenditures: Personnel Costs: 6000 Salaries 88,807 89,655 92,030 113,400 120,150 5.95 121,950 1.50 6001 Overtime 6,443 9,526 7,796 8,225 10,000 21.58 10,000 0.00 6002 Standby Time 5,733 2,661 2,485 5,950 5,000 (15.97) 5,000 0.00 6100 Medicare 1,537 1,794 1,622 1,850 2,000 8.11 2,100 5.00 6102 Workers' Compensation 7,728 6,936 5,161 9,075 5,500 (39.39) 5,500 0.00 6201 Retirement Benefits 18,714 17,493 15,547 27,850 25,788 (7.40) 26,820 4.00 6202 Health Insurance 46,739 44,755 37,667 45,626 48,915 7.21 51,360 5.00 Total Personnel Costs: $ 175,701 $ 172,820 $ 162,308 $ 211,976 $ 217,353 2.54% $ 222,730 2.47% Non -Personnel Costs: 7001 Communications 9,308 9,532 8,285 8,750 9,000 2.86 9,100 1.11 7002 Postage and Freight 1,198 2,541 5,058 1,450 5,995 313.45 6,115 2.00 7004Insurance 5,149 6,023 7,643 6,625 8,650 30.57 9,085 5.03 7009 Contracted Services 4,583 7,207 10,193 46,087 6,000 (86.98) 6,000 0.00 7010 Engineering - - - 5,000 - (100.00) - 0.00 7011 Testing 432 - 1,185 - 1,225 100.00 1,500 22.45 7015 Utilities 27,802 30,199 30,651 33,000 35,137 6.48 36,894 5.00 7016 Heating Fuel 14,261 15,373 17,664 17,000 31,874 87.49 33,468 5.00 7211 Gas & Lube 5,366 3,251 2,889 7,600 6,272 (17.47) 6,586 5.01 7212 Uniform Allowance - - - - - 0.00 - 0.00 7213 Safety Equipment 335 669 927 1,000 1,000 0.00 1,000 0.00 7215 Operating Supplies 21,882 28,753 26,448 28,000 28,560 2.00 28,560 0.00 7216 Maintenance & Repair 18,124 43,403 34,354 15,000 15,300 2.00 15,300 0.00 7217 Small Tools & Equipment 4,848 4,308 4,872 7,300 7,446 2.00 7,446 0.00 7301 Subscriptions & Dues 1,308 2,765 2,833 2,500 2,762 10.48 2,817 1.99 7302 Travel & Subsistence - 328 429 500 1,224 144.80 156 (87.22) 7303 Education & Training 82 453 560 500 500 0.00 500 0.00 7810 Miscellaneous Expense 242 68 576 575 - (100.00) - 0.00 8104 Motor Pool Rent - 8,000 7,842 8,000 8,000 0.00 8,000 0.00 Total Non -Personnel Costs: $ 114,920 $ 162,873 $ 162,409 $ 188,887 $ 168,945 -10.56% $ 172,527 2.12% Total Expenditures: $ 290,621 $ 335,693 $ 324,717 $ 400,863 $ 386,298 -57.85% $ 395,257 2.12% 268 Page 39 of 114 City of Seward General Fund Public Works Municipal Buildings (01000-1350) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4383 4383 Municipal Building Rent 42,611 64,940 31,005 52,200 65,000 24.52 65,000 0.00 Total Operating Revenues: $ 42,611 $ 64,940 $ 31,005 $ 52,200 $ 65,000 24.52% $ 65,000 0.00% Total Revenues: $ 42,611 $ 64,940 $ 31,005 $ 52,200 $ 65,000 24.52% $ 65,000 0.00% Expenditures: Personnel Costs: 6000 Salaries 39,139 40,476 39,145 45,800 94,500 106.33 95,750 1.32 6001 Overtime 137 (5,022) 352 500 500 0.00 500 0.00 6100 Medicare 576 620 652 675 690 2.22 715 3.62 6102 Workers' Compensation 6,012 4,942 3,863 3,300 3,500 6.06 3,500 0.00 6201 Retirement Benefits 14,387 20,172 16,729 10,000 34,490 244.90 35,010 1.51 6202 Health Insurance 33,113 14,148 12,502 15,502 20,790 34.11 21,065 1.32 Total Personnel Costs: $ 93,364 $ 75,336 $ 73,243 $ 75,777 $ 154,470 103.85% $ 156,540 1.34% Non -Personnel Costs: 7001 Communications 807 893 765 775 810 4.52 830 2.47 7002 Postage and Freight - 53 - 50 830 1560.00 846 1.93 7004Insurance 12,278 17,508 23,449 18,220 27,530 51.10 28,910 5.01 7009 Contracted Services 12,495 18,032 12,806 14,650 15,000 2.39 15,000 0.00 7015 Utilities 77,790 82,136 83,612 90,500 101,996 12.70 107,096 5.00 7016 Heating Fuel 20,145 13,420 20,910 25,875 49,750 92.27 52,237 5.00 7211 Gas & Lube 1,610 409 693 920 1,354 47.17 1,421 4.95 7212 Uniform Allowance - - - 300 - (100.00) - 0.00 7213 Safety Equipment 11 429 - 475 - (100.00) - 0.00 7214 Janitorial Supplies - 1,251 1,980 - 2,200 100.00 2,500 13.64 7215 Operating Supplies 3,437 5,766 3,688 5,175 6,000 15.94 6,500 8.33 7216 Maintenance & Repair 8,435 5,456 1,910 5,225 45,000 761.24 10,000 (77.78) 7217 Small Tools & Equipment 239 80 - 500 - (100.00) - 0.00 7810 Miscellaneous Expense - 468 150 (100.00) 0.00 8102 Buildings 4,140 - - 60,000 (100.00) - 0.00 Total Non -Personnel Costs: $ 141,387 $ 145,901 $ 149,813 $ 222,815 $ 250,470 12.41% $ 225,340 -10.03% Total Expenditures: $ 234,751 $ 221,237 $ 223,056 $ 298,592 $ 404,940 35.62% $ 381,880 -5.69% 269 Page 40 of 114 City of Seward General Fund Parks Rec Administration (01000-1400) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4345 P&R: Special Events 100 2,505 1,250 1,200 (4.00) 1,200 0.00 Total Operating Revenues: $ 100 $ $ 2,505 $ 1,250 $ 1,200 -4.00% $ 1,200 0.00% Total Revenues: $ 100 $ $ 2,505 $ 1,250 $ 1,200 -4.00% $ 1,200 0.00% Expenditures: Personnel Costs 6000 Salaries 99,332 113,490 104,212 564,775 533,758 (5.49) 541,224 1.40 6001 Overtime 1,339 - 6,693 32,775 30,000 (8.47) 30,000 0.00 6002 Standby Time - - - 2,500 2,000 (20.00) 2,000 0.00 6100 Medicare 1,736 1,677 1,804 15,925 12,000 (24.65) 12,500 4.17 6101 Unemployment Insurance - - 2,638 1,000 - (100.00) - 0.00 6102 Workers' Compensation 1,605 821 433 32,475 22,000 (32.26) 22,000 0.00 6201 Retirement Benefits 31,060 13,054 41,619 114,550 109,507 (4.40) 111,150 1.50 6202 Health Insurance 46,448 23,401 25,902 137,375 189,712 38.10 199,198 5.00 Total Personnel Costs: $ 181,520 $ 152,443 $ 183,301 $ 901,375 $ 898,977 -0.27% $ 918,072 2.12% Non -Personnel Costs: 7001 Communications 5,347 6,377 5,564 6,400 6,000 (6.25) 6,000 0.00 7002 Postage and Freight 6 1 2 200 100 (50.00) 102 2.00 7004Insurance 1,586 2,232 2,974 2,575 3,375 31.07 3,454 2.34 7006 Legal - - - 500 500 0.00 500 0.00 7009 Contracted Services 1,106 2,167 1,929 1,700 3,500 105.88 3,500 0.00 7022 Software/SaaS Subscriptions 225 100.00 225 0.00 7215 Operating Supplies 3,698 3,795 5,244 5,150 5,000 (2.91) 5,500 10.00 7217 Small Tools & Equipment 2,855 - 703 1,000 1,000 0.00 1,000 0.00 7222 Computer Hardware - - - - 2,500 100.00 2,500 0.00 7300 Advertising 902 710 2,615 2,000 2,800 40.00 2,800 0.00 7301 Subscriptions & Dues - 1,481 362 1,500 600 (60.00) 612 2.00 7302 Travel & Subsistence (319) - 1,001 1,000 1,620 62.00 1,750 8.00 7303 Education & Training - 95 249 100 3,000 2900.00 3,000 0.00 7810 Miscellaneous Expense (42) - 65 300 - (100.00) - 0.00 Total Non -Personnel Costs: $ 15,139 $ 16,858 $ 20,708 $ 22,425 $ 30,220 34.76% $ 30,943 2.39% Total Expenditures: $ 196,659 $ 169,301 $ 204,009 $ 923,800 $ 929,197 0.58% $ 949,015 2.13% 270 Page 41 of 114 City of Seward General Fund Parks Rec Maintenance (01000-1410) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Revenues: Operating Revenue: 4349 P&R: Pavilion Fees 5,878 1,234 140 - - 0.00 - 0.00 4357 P&R: Memorial Bench Fees - 1,000 6,485 3,000 2,000 (33.33) 2,000 0.00 Total Operating Revenues: $ 5,878 $ 2,234 $ 6,625 $ 3,000 $ 2,000 -33.33% $ 2,000 0.00% Total Revenues: 5 5.878 5 2.234 5 6.625 5 3.000 5 2.000 -33.33% 5 2.000 0.00% Expenditures: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7011 Testing 7015 Utilities 7016 Heating Fuel 7017 Rents & Leases 7210 Vehicle Supplies 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7214 Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7810 Miscellaneous Expense 8103 Capital Equipment 8104 Motor Pool Rent 8105 Improvements other than Buildings Total Non -Personnel Costs: Total Expenditures: 195 335 410 500 1,000 100.00 1,000 0.00 417 19 622 700 105 (85.00) 105 0.00 9,277 11,748 15,445 14,100 15,930 12.98 16,757 5.19 44,673 9,347 17,723 7,500 20,000 166.67 21,100 5.50 264 102 3 1,400 200 (85.71) 200 0.00 17,726 23,480 17,052 26,000 26,000 0.00 26,000 0.00 507 385 2,580 1,600 1,850 15.63 1,900 2.70 - - 200 2,500 2,500 0.00 2,900 16.00 297 - 485 1,000 1,200 20.00 1,200 0.00 3,873 3,376 5,428 10,000 8,000 (20.00) 8,000 0.00 365 1,442 1,323 1,500 2,000 33.33 2,000 0.00 1,333 518 487 1,275 1,300 1.96 1,300 0.00 117 - 1,648 2,300 6,400 178.26 6,400 0.00 14,036 8,708 5,391 15,000 17,250 15.00 17,250 0.00 8,799 2,267 5,552 15,725 9,000 (42.77) 9,000 0.00 2,759 5,072 9,110 5,350 6,200 15.89 6,200 0.00 669 1,969 3,269 2,000 5,000 150.00 5,000 0.00 875 - - 400 400 0.00 400 0.00 414 731 155 1,000 1,620 62.00 67 (95.87) 125 390 - 1,000 2,300 130.00 2,300 0.00 - - 100 2,000 2,000 0.00 2,000 0.00 114 55 - 700 700 0.00 700 0.00 5,092 7,584 123,014 50,000 2,500 (95.00) 2,500 0.00 - 12,000 11,763 12,000 15,000 25.00 15,000 0.00 - - 761 - 10,000 100.00 - (100.00) $ 111,927 $ 89,528 $ 222,521 $ 175,550 $ 158,455 -9.74% $ 149,279 -5.79% $ 111,927 $ 89,528 $ 222,521 $ 175,550 $ 158,455 -9.74% $ 149,279 -5.79% 271 Page 42 of 114 City of Seward General Fund Parks Rec Campgrounds(01000-1411) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Revenues: Operating Revenue: 4349 P&R: Pavilion Fees 4,807 3,477 6,818 4,750 8,160 71.79 8,323 2.00 4350 P&R: Camping Fees 538,325 421,664 960,360 1,000,000 972,375 (2.76) 993,822 2.21 4351 P&R: Camping w/Utilities 353,383 207,317 400,138 450,000 675,000 50.00 700,000 3.70 4358 P&R: Camping Reservation Cancellation Fees - - - 50,000 51,000 2.00 52,020 2.00 Total Operating Revenues: $ 896,514 $ 632,458 $ 1,367,316 $ 1,504,750 $ 1,706,535 13.41% $ 1,754,165 2.79% Total Revenues: $ 896,514 $ 632,458 $ 1,367,316 $ 1,504,750 $ 1,706,535 13.41% $ 1,754,165 2.79% Expenditures: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7011 Testing 7015 Utilities 7016 Heating Fuel 7210 Vehicle Supplies 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7214 Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7221 Operating Materials 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense 8103 Capital Equipment 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 6,197 7,318 7,311 6,725 7,500 11.52 7,900 5.33 398 133 716 1,275 800 (37.25) 800 0.00 21,068 48,670 84,110 92,935 - (100.00) - 0.00 2,287 2,481 3,360 2,875 4,015 39.65 4,215 4.98 44,136 35,133 88,921 91,000 50,000 (45.05) 55,000 10.00 155 - - 450 200 (55.56) 200 0.00 115,104 98,235 109,910 150,000 103,068 (31.29) 108,222 5.00 73 200 259 500 500 0.00 525 5.00 - - 22 475 500 5.26 500 0.00 4,069 4,236 3,329 9,200 5,000 (45.65) 5,000 0.00 564 1,107 1,096 2,000 2,500 25.00 2,000 (20.00) 758 86 290 1,200 500 (58.33) 500 0.00 1,436 1,359 11,808 8,500 11,873 39.68 12,000 1.07 33,019 28,437 20,038 21,350 15,000 (29.74) 15,000 0.00 10,616 4,775 9,566 13,325 10,000 (24.95) 10,000 0.00 32,315 3,418 6,511 5,425 7,000 29.03 7,000 0.00 - - - - 15,000 100.00 15,000 0.00 - - - - 2,500 100.00 2,500 0.00 328 369 2,801 5,000 5,000 0.00 5,000 0.00 974 - 230 3,150 1,000 (68.25) 1,000 0.00 1,716 - 474 2,000 500 (75.00) 500 0.00 280 103 249 2,000 200 (90.00) 200 0.00 4,810 1,151 - 1,250 - (100.00) - 0.00 6,721 - 5,888 100,000 130,000 30.00 - (100.00) - 9,500 9,313 9,500 9,500 0.00 9,500 0.00 $ 287,024 $ 246,711 $ 366,202 $ 530,135 $ 382,156 -27.91% $ 262,562 -31.29% $ 287,024 $ 246,711 $ 366,202 $ 530,135 $ 382,156 -27.91% $ 262,562 -31.29% 272 Page 43 of 114 City of Seward General Fund Parks Rec Cemetery (01000-1412) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Non -Personnel Costs: 7004Insurance 87 72 48 100 55 (45.00) 60 9.09 7009 Contracted Services - 8,055 6,915 35,000 - (100.00) - 0.00 7015 Utilities 238 274 231 300 300 0.00 300 0.00 7211 Gas & Lube - - 34 - 50 100.00 50 0.00 7215 Operating Supplies 980 865 5,000 1,000 (80.00) 1,000 0.00 7216 Maintenance & Repair 360 - 1,000 1,000 0.00 1,000 0.00 7221 Operating Materials - - 45,500 100.00 50,000 9.89 7301 Subscriptions & Dues 750 - (100.00) - 0.00 8103 Capital Equipment - - - 70,000 60,597 (13.43) - (100.00) Total Non -Personnel Costs: $ 1,665 $ 8,401 $ 8,093 $ 112,150 $ 108,502 -3.25% $ 52,410 -51.70% Total Expenditures: $ 1,665 $ 8,401 $ 8,093 $ 112,150 $ 108,502 -3.25% $ 52,410 -51.70% 273 Page 44 of 114 City of Seward General Fund Parks Rec Sports Rec (01000-1420) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4342 P&R: Class Registrations 17,393 2,785 1,409 1,500 100.00 1,500 0.00 4343 P&R: Facility Rental 8,470 4,277 28 9,000 100.00 102 (98.87) 4345 P&R: Special Events 18,353 5,271 10,423 18,500 19,917 7.66 20,315 2.00 Total Operating Revenues: $ 44,216 $ 12,333 $ 11,860 $ 18,500 $ 30,417 64.42% $ 21,917 -27.94% Total Revenues: $ 44,216 $ 12,333 $ 11,860 $ 18,500 $ 30,417 64.42% $ 21,917 -27.94% Expenditures: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7017 Rents & Leases 7022 Software/SaaS Subscriptions 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7304 Equipment Rent Total Non -Personnel Costs: Total Expenditures: 3,234 3,546 3,013 3,650 4,000 9.59 4,000 0.00 75 193 997 425 1,182 178.12 1,206 2.03 33 182 1 1,000 - (100.00) - 0.00 1,693 1,514 1,765 2,275 1,820 (20.00) 1,915 5.22 16,788 10,417 5,361 23,000 15,000 (34.78) 15,000 0.00 42,823 44,047 - 54,150 80,000 47.74 80,000 0.00 - - - - 3,774 100.00 4,000 5.99 86 389 538 345 390 13.04 409 4.87 - 191 480 300 1,000 233.33 1,000 0.00 - - 983 600 450 (25.00) 450 0.00 22,142 12,303 26,362 28,000 32,200 15.00 32,200 0.00 766 538 - 625 550 (12.00) 550 0.00 1,211 1,858 1,214 1,300 2,000 53.85 2,000 0.00 980 262 307 1,175 1,000 (14.89) 1,000 0.00 618 15 3,480 4,000 100 (97.50) 100 0.00 382 - 355 1,250 1,620 29.60 32 (98.03) 250 1,397 434 1,500 2,500 66.67 2,500 0.00 - - - 200 - (100.00) - 0.00 $ 91,081 $ 76,852 $ 45,290 $ 123,795 $ 147,586 19.22% $ 146,362 -0.83% $ 91,081 $ 76,852 $ 45,290 $ 123,795 $ 147,586 19.22% $ 146,362 -0.83% 274 Page 45 of 114 City of Seward General Fund Parks Rec Boys Girls Club (01000-1430) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Non -Personnel Costs: 7001 Communications 8,417 9,343 8,136 8,525 8,500 (0.29) 8,500 0.00 7004Insurance 3,030 2,674 1,199 4,350 125 (97.13) 130 4.00 7009 Contracted Services 39,470 188,875 178,160 200,000 190,000 (5.00) 190,000 0.00 7016 Heating Fuel - 1,276 10 - 5,000 100.00 5,000 0.00 7211 Gas & Lube 1,242 385 160 400 100.00 400 0.00 7213 Safety Equipment 209 - - - 100 100.00 100 0.00 7215 Operating Supplies 23,201 5,738 (280) 14,900 5,000 (66.44) 5,000 0.00 7216 Maintenance & Repair 911 799 122 1,575 15,000 852.38 15,000 0.00 7217 Small Tools & Equipment 1,267 939 14 - 1,000 100.00 1,000 0.00 8104 Motor Pool Rent - 12,000 11,763 10,500 11,000 4.76 11,000 0.00 Total Non -Personnel Costs: 77,747 222,029 199,284 239,850 236,125 (1.55) 236,130 0.00 Total Expenditures: $ 77,747 $ 222,029 $ 199,284 $ 239,850 $ 236,125 -1.55% $ 236,130 0.00% 275 Page 46 of 114 City of Seward General Fund Library and Museum (01000-1500) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 4251 Federal GF Grants 2,229 1,250 - - - 0.00 - 0.00 4252 State GF Grants 7,000 7,000 7,000 7,000 7,000 0.00 7,000 0.00 4253 Misc GF Grants 979 - - 8,410 - (100.00) - 0.00 4370 Library Service Revenue 13,687 3,631 7,841 12,200 10,695 (12.34) 10,909 2.00 4371 Library Circulation Revenue 3,316 582 34 3,325 198 (94.05) 202 2.02 4373 Museum Admissions 10,636 482 7,125 11,075 7,568 (31.67) 7,720 2.01 Total Operating Revenues: $ 37,846 $ 12,945 $ 22,000 $ 42,010 $ 25,461 -39.39% $ 25,831 1.45% Total Revenues: $ 37,846 $ 12,945 $ 22,000 $ 42,010 $ 25,461 -39.39% $ 25,831 1.45% Expenditures: Personnel Costs: 6000 Salaries 193,893 215,038 219,189 312,270 321,420 2.93 326,240 1.50 6001 Overtime - - 38 - 500 100.00 500 0.00 6100 Medicare 3,485 3,931 4,657 8,425 6,450 (23.44) 6,500 0.78 6102 Workers' Compensation 1,826 1,648 1,064 1,450 2,750 89.66 2,750 0.00 6201 Retirement Benefits 52,972 81,289 74,569 54,600 70,000 28.21 29 (99.96) 6202 Health Insurance 111,171 104,660 52,871 31,144 102,800 230.08 108,000 5.06 Total Personnel Costs: $ 363,347 $ 406,566 $ 352,388 $ 407,889 $ 503,920 23.54% $ 444,019 -11.89% Non -Personnel Costs: 7001 Communications 12,887 13,644 12,247 13,500 14,000 3.70 14,500 3.57 7002 Postage and Freight 7,196 4,881 5,142 8,500 9,104 7.11 9,286 2.00 7004Insurance 9,795 12,809 16,715 15,375 19,290 25.46 20,255 5.00 7006 Legal - - - 500 500 0.00 500 0.00 7009 Contracted Services 66,527 59,312 50,832 - 47,700 100.00 47,700 0.00 7011 Testing 102 102 - 425 200 (52.94) 200 0.00 7012 Other Special Services 7,148 7,210 6,890 9,000 9,500 5.56 9,500 0.00 7015 Utilities 54,773 45,183 47,847 56,000 48,232 (13.87) 50,643 5.00 7016 Heating Fuel 7,020 10,897 13,606 16,000 16,072 0.45 16,875 5.00 7017 Rents & Leases 1,333 653 1,448 2,100 - (100.00) - 0.00 7022 Software/SaaS Subscriptions 2,000 100.00 2,000 0.00 7201 Library Books 7,178 10,113 6,453 10,150 10,150 0.00 10,150 0.00 7202 Library Periodicals 2,797 2,113 44 2,250 2,250 0.00 2,250 0.00 7203 Library Standing Orders 3,053 - - 4,000 4,000 0.00 4,000 0.00 7204 Library Non -Print 5,060 7,081 2,484 5,500 2,000 (63.64) 2,000 0.00 7205 Library Electronic Materials 1,750 4,061 8,011 4,500 4,500 0.00 4,500 0.00 7208 Museum Collection Supplies 480 619 915 1,200 1,000 (16.67) 1,000 0.00 7214 Janitorial Supplies 4,144 577 2,152 3,150 1,600 (49.21) 2,000 25.00 7215 Operating Supplies 14,337 10,427 12,832 22,360 19,000 (15.03) 19,000 0.00 7216 Maintenance & Repair 18,297 22,131 36,838 58,000 58,000 0.00 58,000 0.00 7217 Small Tools & Equipment 16,554 2,392 4,717 7,000 7,000 0.00 7,000 0.00 7222 Computer Hardware - - - - 2,500 100.00 2,500 0.00 7300 Advertising 2,355 1,896 1,458 3,975 500 (87.42) 500 0.00 7301 Subscriptions & Dues 410 1,570 2,222 1,225 1,225 0.00 1,225 0.00 7302 Travel & Subsistence 2,505 2,496 2,812 2,650 10,000 277.36 10,000 0.00 7303 Education&Training 1,146 1,428 1,069 1,500 2,000 33.33 2,000 0.00 7304 Equipment Rent 148 79 - 1,350 1,350 0.00 1,350 0.00 7810 Miscellaneous Expense 1,006 222 27 1,000 - (100.00) - 0.00 Total Non -Personnel Costs: $ 248,001 $ 221,896 $ 236,761 $ 251,210 $ 293,673 16.90% $ 298,934 1.79% Total Expenditures: $ 611,348 $ 628,462 $ 589,149 $ 659,099 $ 797,593 21.01% $ 742,953 -6.85% 276 Page 47 of 114 City of Seward General Fund Debt Service (01000-0900) 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Non -Personnel Costs: 8012 Debt Service Interest Expense 244,106 234,581 211,404 196,481 185,606 (5.53) 175,544 (5.42) 8300 Debt Service Principal 210,000 220,000 230,000 215,000 230,000 6.98 235,000 2.17 Total Non -Personnel Costs: $ 454,106 $ 454,581 $ 441,404 $ 411,481 $ 415,606 1.00% $ 410,544 -1.22% Total Expenditures: $ 454,106 $ 454,581 $ 441,404 $ 411,481 $ 415,606 1.00% $ 410,544 -1.22% 277 Page 48 of 114 City of Seward Budgeted Interfund Transfers Fiscal Year 2023 and 2024 2023 2024 Transfers- Transfers- Transfers- Transfers - In Out In Out TRANSFERS FROM OTHER FUNDS: Boat Harbor Enterprise Fund: One-half of land rents and leases 216,000 222,000 Federal and State lobbying 44,375 44,375 Payment -in -Lieu -of -Tax 208,655 212,830 Seward Marine Industrial Center Enterprise Fund: One-half of land rents and leases 88,049 89,496 Payment -in -Lieu -of -Tax 50,759 51,554 Parking Enterprise Fund Payment -in -Lieu -of -Tax 25,689 26,191 Electric Enterprise Fund: Federal and State lobbying 88,750 88,750 Payment -in -Lieu -of -Tax 1,045,996 1,056,448 General Operating Permit 300,000 300,000 Water Enterprise Fund: Federal and State lobbying 22,188 22,188 Payment -in -Lieu -of -Tax 120,387 122,795 Wastewater Enterprise Fund: Federal and State lobbying 22,188 22,188 Payment -in -Lieu -of -Tax 101,984 104,743 Capital Acquisition Fund: Cemetary capital improvements* 60,000 0 Commercial Vessel Tax Fund: For SVAC ambulance service to cruise ships 20,000 20,000 For Fire service to cruise ships 20,000 20,000 For GF services to cruise ships; police security, museum movie, etc. 50,000 50,000 TOTAL TRANSFERS IN: $2,485,019 $2,453,557 TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund 1,625,000 1,625,000 SMIC Enterprise Fund - cash deficit 0 0 Sewer Enterprise Fund - RV dump 16,000 16,000 Capital Acquisition Fund (equal to State Revenue Sharing) 0 0 TOTAL TRANSFERS OUT: $1,641,000 $1,641,000 N ET TRAN SFERS: $844,019 $812,557 278 Page 49 of 114 zse 0 r)5tinds 279 Page 50 of 114 City of Seward Enterprise Funds Revenue by Department 2019 2020 2021 2022 2022-23 2024 2023-24 Account Description Actual Actual Actual 2022 Budget YTD(9/30) 2023 Budget % Change Budget % Change 11000 2000 Harbor General 443,907 425,380 356,283 339,750 752,318 1,001,233 194.70 1,007,804 0.66 11000 2002 Floats, Docks and Wharves 2,032,815 1,947,906 2,175,085 1,910,328 1,955,910 2,188,367 14.55 2,236,102 2.18 11000 2004 Harbor 50-ton Boat Lift 87,393 81,181 96,050 89,425 94,328 97,945 9.53 99,939 2.04 11000 2005 Harbor Electric System 360,133 410,775 411,067 380,450 274,356 419,449 10.25 427,828 2.00 120002500 SMIC General 252,114 332,421 327,630 325,275 387,084 372,450 14.50 372,450 0.00 12000 2501 SMIC Basin (Combine Eastand North Docks) 107,802 100,176 83,450 88,275 89,515 90,009 1.96 92,707 3.00 12000 2504 SMIC 330-ton Lift 247,475 201,580 255,671 223,100 215,039 279,926 25.47 287,961 2.87 12000 2505 SMIC Syncrolif Ops 64,000 65,800 67,600 64,900 50,700 69,650 7.32 71,750 3.02 130000000 Parking Revenue 385,490 274,421 432,527 341,350 375,930 341,418 0.02 348,206 1.99 150000000 Electric Revenue 12,118,135 12,203,976 12,606,676 13,272,435 10,383,057 13,192,495 (0.60) 13,323,143 0.99 170000000 Water Revenue 1,532,441 1,333,760 1,516,949 1,430,150 1,289,565 1,512,339 5.75 1,542,934 2.02 180000000 WasteWater Revenue 1,308,390 1,272,611 1,244,172 1,267,525 974,804 1,282,494 1.18 1,317,541 2.73 191000000 Heathcare 63,550 146,524 16,549 16,828 7,561 15,000 (10.86) 15,000 0.00 192000000 Seward Mountain Haven 2,896,637 2,643,683 3,181,200 2,894,640 2,157,029 3,273,812 13.10 3,369,202 2.91 Total Revenue $21,900,282 $21,440,194 $22,770,909 $22,644,431 $19,007,196 $24,136,587 6.59% $24,512,567 1.56% Estimated FY2022 Actual: $ 25,342,928 280 Page 51 of 114 City of Seward Enterprise Funds Non Personnel Expenses by Department 2019 2020 2021 2022 2022 2023 2022-23 2024 2023-24 Account Description Actual Actual Actual Budget YTD(9/30) Budget %Change Budget %Change 110000900 Harbor Debt Service 154,237 445,134 0 465,026 434,850 418,850 (9.93) 414,600 (1.01) 110002000 Harbor General -240,254 -110,610 1,178,023 -207,185 -151,671 -148,677 (28.24) -160,179 7.74 110002001 Harbor Admin -418,109 -547,179 -558,448 -411,339 -391,589 -524,541 27.52 -536,298 2.24 110002002 Floats, Docks and Wharves 2,566,911 2,730,179 1,394,453 2,760,217 1,100,932 2,934,782 6.32 2,985,473 1.73 11000 2004 Harbor 50-ton Boat Lift 133,820 134,671 128,828 269,976 160,715 147,420 (45.40) 150,212 1.89 110002005 Harbor Electric System 451,212 509,479 506,600 543,060 405,914 623,510 14.81 655,265 5.09 120002500 SMIC General 29,393 36,660 -12,537 961,353 75,496 913,748 (4.95) 896,873 (1.85) 120002501 SMIC Basin (C-b1,eE--dNorco Dods) 111,271 88,186 45,985 126,531 89,417 191,715 51.52 196,818 2.66 12000 2504 SMIC 330-ton Lift 470,442 527,912 337,089 524,700 264,256 643,382 22.62 641,402 (0.31) 120002505 SMIC Syncrolift Operations 525,974 527,193 1,651,663 526,026 1,123 533,220 1.37 533,265 0.01 130002900 Parking Expenses 99,815 63,966 50,409 221,234 156,914 93,175 (57.88) 94,916 1.87 150000900 Electric Debt Service 20,903 0 0 194,353 1,466,038 792,103 307.56 781,853 (1.29) 150003000 Electric Operations (C.mbf,,Stndby6enandOb,ttfon Op,) 3,022,931 2,996,266 2,580,270 5,681,624 1,928,713 4,309,330 (24.15) 4,347,378 0.88 150003001 Electric Admin 374,924 343,533 338,173 462,665 267,783 161,950 (65.00) 165,150 1.98 150003004 Transmission OP&Maint. 45,213 32,086 418,890 826,700 847,188 512,500 (38.01) 12,500 (97.56) 150003005 Distribution OP&Maint. 170,947 72,423 36,818 33,825 10,650 30,000 (11.31) 30,000 0.00 150003006 Wholesale Power 5,308,955 5,717,020 6,024,500 5,922,950 4,226,972 6,101,000 3.01 6,101,000 0.00 150003007 Work Orders -72,557 8,456 -11,141 -105,025 121,544 0 (100.00) 0 0.00 170000900 Water Debt Service 18,303 16,016 13,904 156,845 156,844 154,662 (1.39) 154,666 0.00 170004000 Water -General 1,069,586 881,718 583,466 621,545 512,066 1,041,595 67.58 1,068,214 2.56 170004002 Water -SMIC 55,286 61,399 58,935 69,450 49,618 73,969 6.51 77,840 5.23 180000900 Waste Water Debt Service 16,007 72,632 13,924 79,522 72,633 71,480 (10.11) 71,480 0.00 180004500 WasteWater- General 795,509 756,569 569,318 919,290 473,287 788,861 (14.19) 799,952 1.41 180004502 WasteWater -SMIC 51,041 62,784 101,956 78,800 60,604 86,106 9.27 88,698 3.01 191000000 Heathcare 1,020,126 1,127,220 1,131,228 1,134,945 0 1,152,620 1.56 1,167,388 1.28 192000000 Seward Mountain Haven 3,020,138 2,628,289 2,624,367 2,574,260 1,468,506 2,637,947 2.47 2,634,202 (0.14) $ 18,802,025 $ 19,182,005 $ 19,206,673 $ 24,431,348 $ 13,808,803 $ 23,740,707 -2.83% $ 23,372,668 -1.55% E4imated FY2022AcWal: $ 18,411,737 281 Page 52 of 114 City of Seward Enterprise Funds Personnel Expenses by Department Account Description 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2022 YTD(9/30) 2023 Budget 2022-23 %Change 2024 Budget 2023-24 %Change FTE 110002000 Harbor General 242,101 188,130 124,781 222,750 250,425 338,500 51.96 343,904 1.60 3.06 110002001 Harbor Admin 321,338 351,788 385,728 400,500 233,514 381,608 (4.72) 386,560 1.30 3.00 110002002 Floats, Docks and Wharves 283,694 284,387 327,987 378,483 207,834 306,795 (18.94) 311,435 1.51 2.50 11000 2004 Harbor 50-ton Boat Lift 66,473 56,061 84,040 79,769 92,333 92,070 15.42 93,520 1.58 1.00 110002005 Harbor Electric System 48,200 42,941 31,628 55,468 37,790 36,690 (33.85) 37,238 1.49 0.25 120002500 SMIC General 40,763 39,890 34,934 44,870 21,180 234,703 423.07 238,365 1.56 2.90 120002501 SMIC Basin (mmbme E-t-dN-h Dods) 6,007 1,394 0 9,023 4,221 8,705 (3.52) 8,898 2.22 0.10 120002504 SMIC 330-ton Lift 114,632 109,893 130,945 106,667 119,435 128,645 20.60 131,483 2.21 1.25 130002900 Parking Expenses 85,060 13,069 6,113 46,430 6,611 68,581 47.71 69,945 1.99 1.50 150003000 Electric Operations (mmbme St-dby-aidSb-d-0,) 1,491,636 1,461,291 1,635,143 1,728,563 712,685 1,314,716 (23.94) 1,335,618 1.59 8.00 150003001 Electric Admin 270,166 307,798 291,474 415,129 205,012 354,996 (14.49) 364,202 2.59 2.00 150003004 Transmission OP&Maint. 66,206 10,307 14,139 49,078 77,119 78,600 60.15 79,783 1.51 0.25 150003005 Distribution OP&Maint. 49,070 111,951 82,568 69,268 49,808 81,745 18.01 82,960 1.49 0.15 150003007 Work Orders 131,440 101,168 103,081 229,684 109,675 108,050 (52.96) 109,670 1.50 0.70 170004000 Water -General 379,986 355,261 305,209 447,889 280,733 325,047 (27.43) 332,976 2.44 2.00 170004002 Water -SMIC 0 0 0 0 0 84,143 100.00 86,327 2.60 0.50 180004500 WasteWater- General 202,301 251,236 284,770 334,863 245,654 325,047 (2.93) 332,976 2.44 2.00 180004502 WasteWater -SMIC 0 0 0 0 0 84,143 100.00 86,327 2.60 0.50 $ 3,799,073 $ 3,686,565 $ 3,842,540 $ 4,618,434 $ 2,654,029 $ 4,352,783 -5.75% $ 4,432,187 1.82% 32 estimated FY2022 actual: $ 3,538,705 282 Page 53 of 114 �-(ar6or Znferprise rFUnd The Harbor Enterprise Fund consists of the following cost centers: Float System, Wharves and Docks, 50-Ton Boatlift, Harbor Electrical System, Harbor General, Harbor Administration, Harbor Debt Service, and accounts for harbor and marine services provided to the public in the harbor basin. Revenues are based on user fees and charges, and the Harbor Enterprise Fund is maintained on the accrual basis of accounting. All revenues and expenses are charged directly to the cost centers to which they relate. Harbor General and Harbor Administration accumulate costs which are related to multiple cost centers (i.e. billing, vehicle use, administrative services) and these costs are then allocated out to the benefitting cost centers. The budget accounts for only the costs of the Harbor Enterprise Fund. In addition to this Fund, there are a number of related projects that are accounted for in separate funds not included in the budget. • The Harbor Marine Repair & Replacement Fund set aside resources to replace existing harbor capital assets. • The Harbor Revenue Bond Fund accumulates monies collected from the $3.50 per person passenger transit fee, and 100% of those revenues are utilized to pay for harbor bond payments. • The Commercial Passenger Vessel Tax Fund accumulates monies collected from the State of Alaska's cruise ship head tax, and 100% of those revenues are utilized for capital projects associated with improving services to the cruise ships and their passengers. • There are a number of capital projects (float replacement, boat launch replacement, etc.) related to the harbor which are separately accounted for in capital project funds. 283 Page 54 of 114 CITY OF SEWARD HARBOR ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue II000-2000 General Operations $ 55,234 $ 56,304 II000-2002 Harbor Floats, Wharves & Docks $ 2,035,566 $ 2,076,303 I I000-2004 SO -ton Boat Litt $ 97,945 $ 99,939 I I000-2005 Harbor Electric System $ 4I9,449 $ 427,828 Total• $ 2,608,I94 $ 2,660,374 Land Rents and Leases II000-5000 General Operations $ 290,000 $ 295,000 I I000-5000 Harbor Floats, Wharves & Docks $ I42,000 $ I49,000 Land Rents and Leases Total: $ 432,000 $ 444,000 Total Revenue and Land Rents and Leases: $ 3,040,I94 $ 3,I04,374 Non -operating Revenue II000-590I General Operations $ 656,000 $ 656,000 I I000-5905 Harbor Floats, Wharves & Docks $ I0,800 $ I0,800 Total non -operating revenue: $ 666,800 $ 666,800 Total Revenue: $ 3,706,994 $ 3,77I,I74 Expenditures II000-0900 Debt Service Interest $ 48,850 $ 29,600 II000-2000 General Operations $ I89,823 $ I83,725 II000-200I Administration $ (I42,933) $ (I49,738) II000-2002 Harbor Floats, Wharves & Docks $ 3,24I,577 $ 3,296,908 I I000-2004 SO -ton Boat Lift $ 239,490 $ 243,732 I I000-2005 Harbor Electric System $ 660,200 $ 692,503 Total: $ 4,237,007 $ 4,296,730 Transfers Out: $ 469,030 $ 479,205 Total Expenditures: $ 4,706,037 $ 4,775,935 Revenue over expenses: $ (999,043) $ (I,004,76I) Depreciation Expense: $ I,544,430 $ I,544,430 Motor Pool Rent: $ 64,000 $ 64,000 Total Expenditures Less Depreciation & Motor Pool: $ 3,097,607 $ 3,I67,505 Revenue over Expenditures (less depreciation expense and Motor Pool Rent): $ 609,387 $ 603,669 284 Page 55 of 114 Revenues: Operating Revenues: 5150 Shower Fees 5157 North Harbor Launch Fee 5158 South Harbor Launch Fee 5800 Labor and Services 5899 Miscellaneous Revenue Total Operating Revenue: Non -Operating Revenue: 5000 Land Rents and Leases 5107 Harbor Passenger Transit Fees 5901 EF Investment Interest Total Non -Operating Revenue: Total Revenue: Expenditures: Personnel Costs: 6000 Salaries 6001 Overtime 6002 Standby Time 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7010 Engineering 7011 Testing 7015 Utilities 7016 Heating Fuel 7211 Gas & Lube 7213 Safety Equipment 7214 Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7325 Harbor Internal Cost Allocation 7808 Bad Debt Expense 7810 Miscellaneous Expense 7900 Depreciation Expense 8001 Unrealized Loss on Investments 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: City of Seward Boat Harbor General Operations (11000-2000) Revenue and Expenditures by Department 2019 2020 Actual Actual 2021 2022 2023 2022-23 2024 2023-24 Actual Budget Budget % Chg Budget % Chg 15,672 12,107 16,331 14,700 14,248 (3.07) 14,533 2.00 30,921 19,037 24,851 26,900 25,348 (5.77) 25,855 2.00 13,388 13,832 13,664 14,275 13,937 (2.37) 14,216 2.00 420 598 315 450 500 11.11 500 0.00 953 3,052 132 1,150 1,200 4.35 1,200 0.00 $ 61,354 $ 48,627 $ 55,293 $ 57,475 $ 55,233 -3.90% $ 56,304 1.94% 272,498 281,838 292,232 274,325 290,000 5.71 295,000 1.72 680,991 163,859 754,606 625,000 650,000 4.00 650,000 0.00 110,054 94,915 8,758 7,950 6,000 (24.53) 6,500 8.33 $ 1,063,544 $ 540,612 $ 1,055,596 $ 907,275 $ 946,000 4.27% $ 951,500 0.58% $ 1,124,898 $ 589,239 $ 1,110,889 $ 964,750 $ 1,001,233 3.78% $ 1,007,804 0.66% 114,946 117,364 131,318 149,075 169,550 13.73 172,544 1.77 4,158 6,473 2,874 5,250 5,000 (4.76) 5,075 1.50 14,270 13,068 14,857 12,150 23,000 89.30 23,000 0.00 2,536 3,533 2,743 3,100 3,150 1.61 3,200 1.59 10,366 9,358 8,361 16,500 8,500 (48.48) 8,625 1.47 20,469 (21,672) (23,392) 36,675 37,300 1.70 37,960 1.77 75,356 60,005 (11,980) - 92,000 100.00 93,500 1.63 $ 242,101 $ 188,130 $ 124,781 $ 222,750 $ 338,500 51.96% $ 343,904 1.60% 2,862 3,421 3,456 2,500 3,600 44.00 3,600 0.00 2,340 2,269 2,468 2,600 2,500 (3.85) (4) (100.16) 2,107 528 302 3,000 800 (73.33) 800 0.00 7,599 9,352 10,422 8,120 15,300 88.42 15,300 0.00 56,035 41,526 63,540 50,000 90,100 80.20 90,100 0.00 - - - 5,000 - (100.00) - 0.00 711 102 600 1,000 510 (49.00) 510 0.00 60,688 66,579 71,246 70,000 70,000 0.00 - (100.00) 7,098 6,251 7,410 12,000 14,596 21.63 15,326 5.00 10,531 10,364 14,719 16,000 21,877 36.73 22,971 5.00 9,139 9,483 9,407 9,500 9,500 0.00 - (100.00) 9,172 9,640 10,323 10,025 9,600 (4.24) (4) (100.05) 6,078 5,133 6,876 6,800 5,500 (19.12) 6,000 9.09 16,539 18,028 20,005 16,650 18,000 8.11 18,000 0.00 5,511 83,445 2,516 6,500 3,000 (53.85) 3,000 0.00 - - - - 2,500 100.00 2,500 0.00 (66) 256 700 350 (50.00) 350 0.00 354 - 400 500 25.00 500 0.00 149 - 5,900 100.00 108 (98.17) (504,141) (572,225) (583,108) (590,105) (607,810) 3.00 (626,040) 3.00 - 12,861 2,150 1,000 (53.49) 1,000 0.00 662 9 575 - (100.00) - 0.00 42,376 158,626 1,537,625 135,400 160,000 18.17 160,000 0.00 - - (23,567) - - 0.00 - 0.00 24,000 24,000 23,527 24,000 24,000 0.00 24,000 0.00 $ (240,254) $ (110,610) $ 1,178,023 $ (207,185) $ (148,677) -28.24% $ (261,983) 76.21% $ 1,847 $ 77,520 $ 1,302,804 $ 15,565 $ 189,823 1119.55% $ 81,921 -56.84% 285 Page 56 of 114 City of Seward Boat Harbor Administration (11000-2001) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 168,524 226,712 230,025 223,085 (3.02) 225,980 1.30 6001 Overtime 9,889 15,001 8,422 13,525 7,000 (48.24) 7,105 1.50 6100 Medicare 2,803 3,335 3,549 3,550 3,595 1.27 3,650 1.53 6102 Workers' Compensation 8,029 6,795 6,460 15,750 4,350 (72.38) 4,415 1.49 6201 Retirement Benefits 25,138 31,666 36,469 53,050 49,078 (7.49) 49,715 1.30 6202 Health Insurance 106,955 99,536 104,116 84,600 94,500 11.70 95,695 1.26 Total Personnel Costs: $ 321,338 $ 156,333 $ 385,728 $ 400,500 $ 381,608 -4.72% $ 386,560 1.30% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7006 Legal 7009 Contracted Services 7011 Testing 7022 Software/SaaS Subscriptions 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7222 Computer Hardware 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7304 Equipment Rent 7310 Recording Fees 7325 Harbor Internal Cost Allocation 7810 Miscellaneous Expense 7900 Depreciation Expense 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 11,679 12,789 10,346 11,500 11,400 (0.87) 11,400 0.00 273 439 976 500 444 (11.20) 453 2.03 76,021 62,522 68,081 67,150 68,000 1.27 1 (100.00) 5,506 5,404 6,114 5,070 6,475 27.71 6,800 5.02 3,567 1,176 7,328 10,000 5,000 (50.00) 5,000 0.00 10,713 29,302 6,553 10,750 10,000 (6.98) 15,000 50.00 112 - 16 175 200 14.29 200 0.00 - - - - 1,700 100.00 1,700 0.00 2,686 1,161 2,055 5,000 1,165 (76.70) 2,000 71.67 - 329 91 500 400 (20.00) 400 0.00 - - - 100 - (100.00) - 0.00 8,570 6,506 4,138 8,500 9,000 5.88 9,000 0.00 178 154 137 250 200 (20.00) 200 0.00 6,070 4,457 1,133 8,000 3,000 (62.50) 3,000 0.00 - - - - 2,500 100.00 2,500 0.00 2,508 281 1,098 2,000 1,200 (40.00) 1,200 0.00 802 864 1,161 1,100 800 (27.27) 800 0.00 11,620 7,403 5,622 12,000 12,300 2.50 3 (99.98) 899 1,575 1,185 2,000 1,500 (25.00) 1,500 0.00 - - - 1,800 - (100.00) - 0.00 - 200 100.00 200 0.00 (574,873) (696,147) (684,770) (566,334) (675,630) 19.30 (695,900) 3.00 1,471 476 33 600 - (100.00) - 0.00 6,090 6,129 2,413 - 7,605 100.00 7,605 0.00 8,000 8,000 7,842 8,000 8,000 0.00 8,000 0.00 $ (418,109) $ (547,179) $ (558,448) $ (411,339) $ (524,541) 27.52% $ (618,938) 18.00% $ (96,771) $ (390,846) $ (172,720) $ (10,839) $ (142,933) 1218.69% $ (232,378) 62.58% 286 Page 57 of 114 City of Seward Boat Harbor Floats, Docks and Wharves (11000-2002) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Revenues: Operating Revenues: 5100 Transient Moorage 621,277 578,766 722,523 578,900 730,000 26.10 27 (100.00) 5101 Moorage 1,155,610 1,152,445 1,184,443 1,166,275 1,208,132 3.59 1,232,294 2.00 5102 Wharfage 62,868 42,439 47,828 49,000 48,785 (0.44) 49,760 2.00 5153 Fuel Pumping Fee 33,717 25,827 40,347 30,450 34,400 12.97 13 (99.96) 5154 Waiting List Fees 8,537 8,068 11,372 7,575 8,000 5.61 6 (99.93) 5155 Towing Fees 894 578 998 1,050 1,050 0.00 1,100 4.76 5156 Pumping Boats 158 189 284 200 200 0.00 200 0.00 5800 Labor & Services 3,785 1,208 11,509 4,750 5,000 5.26 5 (99.89) 5890 Collection of Doubtful Accounts 910 - 15,983 600 - (100.00) - 0.00 Total Operating Revenue: $ 1,887,756 $ 1,809,519 $ 2,035,287 $ 1,838,800 $ 2,035,567 10.70% $ 1,283,405 -36.95% Non -Operating Revenue: 5000 Land Rents & Leases 126,493 130,196 132,000 126,825 142,000 11.97 149,000 4.93 5001 Land Lease Credits (63,247) - (100.00) - 0.00 5905 EF Penalties & Interest 18,566 8,191 7,798 7,950 10,800 35.85 10,800 0.00 Total Non -Operating Revenue: $ 145,059 $ 138,387 $ 139,798 $ 71,528 $ 152,800 113.62% $ 159,800 4.58% Total Revenue: $ 2,032,815 $ 1,947,906 $ 2,175,085 $ 1,910,328 $ 2,188,367 14.55% $ 1,443,205 -34.05% Personnel Costs: 6000 Salaries 150,441 138,945 161,529 206,100 155,405 (24.60) 157,750 1.51 6001 Overtime 3,483 7,961 6,896 6,750 6,500 (3.70) 6,600 1.54 6100 Medicare 2,956 2,326 2,532 3,500 2,400 (31.43) 2,450 2.08 6102 Workers' Compensation 11,127 10,699 10,430 13,780 8,650 (37.23) 8,780 1.50 6201 Retirement Benefits 25,083 34,277 42,714 45,125 32,125 (28.81) 32,610 1.51 6202 Health Insurance 90,604 90,179 103,886 103,228 101,715 (1.47) 103,245 1.50 Total Personnel Costs: $ 283,694 $ 284,387 $ 327,987 $ 378,483 $ 306,795 -18.94% $ 311,435 1.51% Non -Personnel Costs: 7002 Postage and Freight 326 473 360 600 802 33.67 818 2.00 7004 Insurance 81,826 79,644 93,011 83,627 154,000 84.15 161,700 5.00 7009 Contracted Services 10,289 14,746 4,240 16,000 9,300 (41.88) 9,300 0.00 7015 Utilities 49,253 46,334 59,205 65,000 68,005 4.62 71,405 5.00 7213 Safety Equipment 208 - - 300 300 0.00 300 0.00 7215 Operating Supplies 3,434 96 427 3,700 1,400 (62.16) 1,400 0.00 7216 Maintenance & Repair 8,350 13,348 7,156 15,925 10,000 (37.21) 10,000 0.00 7217 Small Tools & Equipment 3,431 3,149 313 4,400 4,500 2.27 4,500 0.00 7321 Harbor General Indirect Costs 348,952 409,713 417,505 422,515 435,190 3.00 448,245 3.00 7322 Harbor Admin Indirect Costs 397,911 498,442 490,283 476,025 490,300 3.00 505,010 3.00 7324 Gen Fund Indirect Costs 298,502 302,085 305,709 312,742 393,585 25.85 405,395 3.00 7808 Bad Debt Expense 11,143 18,056 16,244 7,125 12,400 74.04 12,400 0.00 7900 Depreciation Expense 1,353,287 1,344,094 - 1,352,258 1,355,000 0.20 1,355,000 0.00 Total Non -Personnel Costs: $ 2,566,911 $ 2,730,179 $ 1,394,453 $ 2,760,217 $ 2,934,782 6.32% $ 2,985,473 1.73% Total Expenditures: $ 2,850,605 $ 3,014,566 $ 1,722,440 $ 3,138,700 $ 3,241,577 3.28% $ 3,296,908 1.71% 287 Page 58 of 114 City of Seward Boat Harbor 50-ton Boat Lift (11000-2004) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenues: 5103 Boat Lift Fees 86,553 80,656 95,289 88,700 97,195 9.58 99,139 2.00 5800 Labor and Services 840 525 761 725 750 3.45 800 6.67 Total Operating Revenue: $ 87,393 $ 81,181 $ 96,050 $ 89,425 $ 97,945 9.53% $ 99,939 2.04% Total Revenue: $ 87,393 $ 81,181 $ 96,050 $ 89,425 $ 97,945 9.53% $ 99,939 2.04% Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7023 Inspection and Testing 7211 Gas & Lube 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7303 Education&Training 7321 Harbor General Indirect Costs 7322 Harbor Admin Indirect Costs 7324 Gen Fund Indirect Costs 7808 Bad Debt Expense 7900 Depreciation Expense 8101 Infrastructure 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 33,741 28,740 42,243 42,825 54,215 26.60 55,030 1.50 438 682 1,928 2,450 1,000 (59.18) 1,000 0.00 499 463 716 750 790 5.33 800 1.27 3,048 2,329 2,799 2,925 2,415 (17.44) 2,450 1.45 6,858 7,979 12,298 9,600 11,900 23.96 12,165 2.23 21,889 15,869 24,056 21,219 21,750 2.50 22,075 1.49 $ 66,473 $ 56,061 $ 84,040 $ 79,769 $ 92,070 15.42% $ 93,520 1.58% 1,366 365 572 1,300 1,300 0.00 - (100.00) 5,275 5,994 7,057 5,450 8,140 49.36 8,550 5.04 479 3,120 11,920 3,800 1,800 (52.63) 1,800 0.00 - - - - 1,500 100.00 1,500 0.00 557 1,147 1,479 3,000 4,035 34.50 4,236 4.98 - - - - - 0.00 - 0.00 133 42 252 150 200 33.33 200 0.00 10,055 2,611 2,743 9,500 9,500 0.00 9,500 0.00 - - - 100 100 0.00 100 0.00 375 - - 100 - (100.00) - 0.00 19,144 20,600 20,992 21,250 21,880 2.96 22,535 2.99 21,830 25,061 24,653 20,400 21,000 2.94 21,630 3.00 27,136 27,462 27,791 28,125 28,965 2.99 29,835 3.00 - 906 175 - (100.00) - 0.00 15,470 15,364 - 14,700 17,000 15.65 17,000 0.00 - - - 129,926 - (100.00) - 0.00 32,000 32,000 31,369 32,000 32,000 0.00 32,000 0.00 $ 133,820 $ 134,671 $ 128,828 $ 269,976 $ 147,420 -45.40% $ 148,886 0.99% $ 200,293 $ 190,732 $ 212,868 $ 349,745 $ 239,490 -31.52% $ 242,406 1.22% 288 Page 59 of 114 City of Seward Boat Harbor Electrical System (11000-2005) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenues: 5105 Harbor Power Sales 359,608 409,238 410,734 379,500 418,949 10.39 427,328 2.00 5800 Labor & Services - 488 333 500 500 0.00 500 0.00 5899 Miscellaneous Revenue 525 1,050 - 450 - (100.00) - 0.00 Total Operating Revenue: $ 360,133 $ 410,775 $ 411,067 $ 380,450 $ 419,449 10.25% $ 427,828 2.00% Total Revenue: $ 360,133 $ 410,775 $ 411,067 $ 380,450 $ 419,449 10.25% $ 427,828 2.00% Expenditures: Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7022 Software/SaaS Subscriptions 7023 Inspection and Testing 7100 General Power for Resale 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7221 Operating Materials 7321 Harbor General Indirect Costs 7322 Harbor Admin Indirect Costs 7324 Gen Fund Indirect Costs 7808 Bad Debt Expense 7900 Depreciation Expense Total Non -Personnel Costs: Total Expenditures: 27,467 26,429 16,983 31,025 21,160 (31.80) 21,477 1.50 567 123 109 600 100 (83.33) 102 1.50 447 418 271 525 300 (42.86) 305 1.50 1,196 1,038 532 2,050 815 (60.24) 825 1.23 3,676 3,065 3,524 6,725 4,655 (30.78) 4,725 1.50 14,846 11,868 10,209 14,543 9,660 (33.58) 9,805 1.50 $ 48,200 $ 42,941 $ 31,628 $ 55,468 $ 36,690 -33.85% $ 37,238 1.49% 77 168 - 200 1,000 400.00 1,000 0.00 768 670 669 790 750 (5.06) 800 6.67 - 1,908 1,908 15,000 500 (96.67) 500 0.00 - - - 1,100 100.00 1,100 0.00 - - - - 5,000 100.00 5,000 0.00 234,159 277,161 285,493 300,000 375,000 25.00 400,000 6.67 4,695 2,279 1,370 2,550 2,500 (1.96) 2,500 0.00 3,427 7,519 3,964 5,075 4,000 (21.18) 4,000 0.00 2,952 - - 2,000 1,000 (50.00) 1,000 0.00 - - - - 4,000 100.00 4,000 0.00 74,241 77,823 79,303 80,255 82,665 3.00 85,145 3.00 84,657 94,676 93,135 95,815 98,685 3.00 101,645 3.00 39,797 40,274 40,758 41,250 42,485 2.99 43,750 2.98 - 606 - 125 - (100.00) - 0.00 6,440 6,396 - - 4,825 100.00 4,825 0.00 $ 451,212 $ 509,479 $ 506,600 $ 543,060 $ 623,510 14.81% $ 655,265 5.09% $ 499,412 $ 552,420 $ 538,228 $ 598,528 $ 660,200 10.30% $ 692,503 4.89% 289 Page 60 of 114 City of Seward Boat Harbor Debt Service (11000-0900) Expenditures by Department 2019 Actual 2020 2021 Actual Actual 2022 Budget 2023 Budget 2022-23 2024 %Chg Budget 2023-24 %Chg Expenditures: Non -Personnel Costs: 8012 Debt Service Interest Expense 154,237 130,134 98,850 48,850 (50.58) 29,600 (39.41) 8013 Amortize Deferred Loss on Bonds - - 16,176 - (100.00) - 0.00 8300 Debt Service Principal - 315,000 350,000 370,000 5.71 385,000 4.05 Total Non -Personnel Costs: $ 154,237 $ 445,134 $ $ 465,026 $ 418,850 -9.93% $ 414,600 -1.01% Total Expenditures: $ 154,237 $ 445,134 $ $ 465,026 $ 418,850 -9.93% $ 414,600 -1.01% 290 Page 61 of 114 CITY OF SEWARD BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I / I /22*. Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Debt principal payments Net increase (decrease) in cash Estimated ending cash balance: 2022 2023 2024 Budget Budget Budget $6,480,207 ($I,083,7I6) ($999,043) ($I,004,762,) 1,502,358 $4I8,642 1,545,040 $545,997 $350,000) ($370,000) $68,642 $ I75,997 $6,548,849 $6,724,846 * Ties to December 31, 2021 cash and investment balance per ACFR 1,545,050 $540,288 $385,000 $ I 55,288 $6,880, I34 291 Page 62 of 114 SewardXtarine 9ndwofriaf Cen,Aer ZnferPnjoeirFUnd The Seward Marine Industrial Center (SMIC) Enterprise Fund consists of the following cost centers: North SMIC Dock, East SMIC Dock, 330-ton Travelift, Syncrolift Operations, Syncrolift Complex, and SMIC General. This Fund represents the activities of the marine industrial operations conducted on the east side of Resurrection Bay. The City of Seward owns, but does not operate, the Syncrolift. The Syncrolift is operated through a lease and management and operating agreement. The costs associated with the Syncrolift in this budget are associated with insurance, depreciation, amortization, and administrative costs allocated from the Harbor Enterprise Fund and the General Fund, associated with managing the SMIC operations. There are capital projects (SMIC breakwater) which are related to the marine industrial center which are separately accounted for in capital project funds. Those funds are not included in this budget. 292 Page 63 of 114 CITY OF SEWARD SMIC ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I2000-2500 Operating Revenue $ 291,000 $ 291,000 I2000-250I SMIC Basin $ 63,561 $ 65,465 I2000-2504 SMIC 330-ton lift $ 279,926 $ 287,961 I2000-2505 SMIC Syncrolift $ 69,650 $ 71,750 Totals $ 704,I37 $ 716,176 Land Rents and Leases I2000-2500 Operating Revenue $ 80,000 $ 80,000 I2000-250I SMIC Basin $ 26,448 $ 27,242 Land Rents and Leases Total: $ I06,448 $ I07,242 Total Revenue and Land Rents and Leases: $ 8I0,585 $ 823,4I8 Non -operating Revenue I2000-2500 Operating Revenue S I,450 S 1,450 I2000-250I SMIC Basin S - $ - Total non -operating revere tea $ I,450 $ I,450 Total Revenue: $ 8I2,035 $ 824,868 Expenditures I2000-0900 Debt Service- I2000-2500 Operating $ 1,148,451 $ 1,135,238 I2000-250I SMIC Basin $ 200,420 $ 205,716 I2000-2504 SMIC 330-ton lift $ 772,027 $ 772,885 I2000-2505 SMIC Syncrolift $ 533,220 $ 533,265 Total: $ 2,654,Ii8 $ 2,647,I04 Transfers Out; $ 138,808 $ I4I,050 Total Expenditures: $ 2,792,926 $ 2,788,I54 Revenue over expenses: $ (I,982,34I) $ (I,964,736) Depreciation Expense: $ 1,651,000 $ 1,651,000 Motor Pool Rent: $ 50,000 $ 50,000 Total Expenditures Less Depreciation & Motor Pooh $ I,09I,926 $ I,087,I54 Revenue over Expenditures (less depreciation expense and Motor Pool Rent): $ (28I,34I) $ (263,736) 293 Page 64 of 114 City of Seward Seward Marine Industrial Center General(12000-2500) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Operating Revenue: 5104 Storage Fees 93,799 181,070 167,272 181,000 200,000 10.50 200,000 0.00 5106 SMIC Power Sales 68,659 63,653 81,897 66,175 90,000 36.00 90,000 0.00 5800 Labor & Services - 2,909 50 1,000 1,000 0.00 1,000 0.00 Total Operating Revenue: $ 162,457 $ 247,631 $ 249,219 $ 248,175 $ 291,000 17.26% $ 291,000 0.00% Non -operating Revenue 5000 Land Rents & Leases 84,570 81,526 78,033 77,100 80,000 3.76 80,000 0.00 5901 EF Investment Interest 4,454 2,901 294 - 1,250 100.00 1,250 0.00 5905 EF Penalties & Interest 633 363 84 - 200 100.00 200 0.00 Total Non -operating Revenue: $ 89,657 $ 84,790 $ 78,411 $ 77,100 $ 81,450 5.64% $ 81,450 0.00% Total Revenue: $ 252,114 $ 332,421 $ 327,630 $ 325,275 $ 372,450 14.50% $ 372,450 0.00% Expenditures: Personnel Costs 6000 Salaries 20,236 18,494 20,562 25,375 183,478 623.07 186,230 1.50 6001 Overtime 208 (2) 264 125 275 120.00 275 0.00 6100 Medicare 287 278 260 375 335 (10.67) 350 4.48 6102 Workers' Compensation 1,961 1,710 1,077 1,650 1,500 (9.09) 1,500 0.00 6201 Retirement Benefits 3,263 4,220 5,083 5,550 40,365 627.30 40,970 1.50 6202 Health Insurance 14,808 15,190 7,688 11,795 8,750 (25.82) 9,040 3.31 Total Personnel Costs: $ 40,763 $ 39,890 $ 34,934 $ 44,870 $ 234,703 423.07% $ 238,365 1.56% Non -Personnel Costs: 7002 Postage and Freight 422 2,731 183 625 500 (20.00) 500 0.00 7004 Insurance 1,965 2,386 2,609 2,875 2,810 (2.26) 2,950 4.98 7006 Legal 965 1,817 786 20,000 2,000 (90.00) 2,000 0.00 7009 Contracted Services 19,960 16,040 26,284 33,625 35,000 4.09 27,000 (22.86) 7015 Utilities 42,870 29,826 25,900 35,000 28,141 (19.60) 29,548 5.00 7016 Heating Fuel 1,387 3,542 2,126 6,000 2,309 (61.52) 2,424 4.98 7023 Inspection and Testing - - - - 2,000 100.00 2,000 0.00 7100 General Power for Resale 41,615 46,784 43,605 70,775 99,857 41.09 104,850 5.00 7211 Gas & Lube 3,387 3,884 7,333 10,000 6,334 (36.66) 6,651 5.00 7215 Operating Supplies 430 1,178 2,307 1,500 1,100 (26.67) 1,100 0.00 7216 Maintenance & Repair 8,431 7,134 11,636 4,875 20,000 310.26 8,000 (60.00) 7217 Small Tools & Equipment 3,201 852 424 5,000 1,300 (74.00) 1,300 0.00 7302 Travel & Subsistence - - - - 3,600 100.00 108 (97.00) 7303 Education & Training 800 100.00 800 0.00 7325 Harbor Internal Cost Allocation (135,347) (136,762) (137,087) (139,122) (143,045) 2.82 (147,180) 2.89 7808 Bad Debt Expense - 17,051 2,850 1,000 (64.91) 1,000 0.00 7900 Depreciation Expense 40,106 40,198 907,350 850,042 (6.32) 850,042 0.00 8001 Unrealized Loss on Investments - - 1,357 - - 0.00 - 0.00 Total Non -Personnel Costs: $ 29,393 $ 36,660 $ (12,537) $ 961,353 $ 913,748 -4.95% $ 893,093 -2.26% Total Expenditures: $ 70,156 $ 76,550 $ 22,397 $ 1,006,223 $ 1,148,451 -9.19% $ 1,131,458 -2.26% 294 Page 65 of 114 City of Seward Seward Marine Industrial Center Basin (12000 2501) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 5101 Moorage 47,659 50,198 26,366 46,775 50,000 6.89 7 (99.99) 5102 Wharfage 7,639 725 26,214 9,550 9,500 (0.52) (1) (100.01) 5106 SMIC Power Sales 6,330 2,552 - 4,450 1,286 (71.10) 1,325 3.03 5110 Crane Fees 1,040 468 1,000 1,857 85.70 1,913 3.02 5153 Fuel Pumping Fee - - 700 818 16.86 842 2.93 5800 Labor & Services - 105 100 100 0.00 100 0.00 Total Operating Revenue: $ 62,669 $ 54,047 $ 52,580 $ 62,575 $ 63,561 1.58% $ 4,187 -93.41% Non -Operating Revenue: 5000 Land Rents and Leases Total Non -Operating Revenue: Total Revenue: Expenditures: Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7015 Utilities 7023 Inspection and Testing 7213 Safety Equipment 7216 Maintenance & Repair 7302 Travel & Subsistence 7321 Harbor General Indirect Costs 7322 Harbor Admin Indirect Costs 7323 SMIC General Indirect Costs 7324 Gen Fund Indirect Costs 7900 Depreciation Expense Total Non -Personnel Costs: Total Expenditures: 45,133 46,128 30,870 25,700 26,448 2.91 27,242 3.00 $ 45,133 $ 46,128 $ 30,870 $ 25,700 $ 26,448 2.91% $ 27,242 3.00% $ 107,802 $ 100,176 $ 83,450 $ 88,275 $ 90,009 1.96% $ 31,429-65.08% 3,143 677 4,050 5,200 28.40 5,278 1.50 195 - 100 100 0.00 100 0.00 47 10 60 60 0.00 60 0.00 305 55 275 200 (27.27) 200 0.00 479 149 900 1,145 27.22 1,160 1.31 1,838 502 3,638 2,000 (45.02) 2,100 5.00 $ 6,007 $ 1,394 $ $ 9,023 $ 8,705 -3.52% $ 8,898 2.22% 10 - - 2,000 - (100.00) - 0.00 2,914 3,598 4,389 6,225 7,295 17.19 7,660 5.00 1,850 2,865 6,108 3,000 4,500 50.00 5,000 11.11 - - - 300 - (100.00) - 0.00 - 2,000 100.00 2,500 25.00 - - - 500 - (100.00) - 0.00 598 65 1,202 1,850 1,500 (18.92) 1,500 0.00 532 - - 100 3,600 3500.00 3,780 5.00 6,132 572 583 2,360 2,430 2.97 2,500 2.88 6,993 696 685 2,275 2,645 16.26 2,725 3.02 13,429 1,094 1,097 5,000 5,145 2.90 5,295 2.92 31,168 31,542 31,921 55,271 105,050 90.06 108,200 3.00 47,646 47,755 - 47,650 57,550 20.78 57,550 0.00 $ 111,271 $ 88,186 $ 45,985 $ 126,531 $ 191,715 51.52% $ 196,710 2.61% $ 117,278 $ 89,580 $ 45,985 $ 135,554 $ 200,420 47.85% $ 205,608 2.59% 295 Page 66 of 114 Revenues: Operating Revenue: 5103 Boat Lift Fees 5109 Washdown Pad Fees 5800 Labor and Services Total Operating Revenue: Total Revenue: Expenditures: Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7023 Inspection and Testing 7211 Gas & Lube 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7321 Harbor General Indirect Costs 7322 Harbor Admin Indirect Costs 7323 SMIC General Indirect Costs 7324 Gen Fund Indirect Costs 7900 Depreciation Expense 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: City of Seward Seward Marine Industrial Center 330-ton Lift (12000-2504) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg 237,304 188,649 239,450 215,000 267,826 24.57 275,861 3.00 10,053 12,301 15,145 7,400 11,400 54.05 11,400 0.00 118 630 1,076 700 700 0.00 700 0.00 $ 247,475 $ 201,580 $ 255,671 $ 223,100 $ 279,926 25.47% $ 287,961 2.87% $ 247,475 $ 201,580 $ 255,671 $ 223,100 $ 279,926 25.47% $ 287,961 2.87% 59,202 58,505 68,251 55,875 78,500 40.49 79,678 1.50 2,510 1,675 2,202 3,180 1,500 (52.83) 1,500 0.00 915 920 1,174 875 1,100 25.71 1,125 2.27 5,867 4,781 4,749 3,815 4,025 5.50 4,085 1.49 9,225 11,389 19,619 12,875 17,270 34.14 17,530 1.51 36,913 32,623 34,950 30,047 26,250 (12.64) 27,565 5.01 $ 114,632 $ 109,893 $ 130,945 $ 106,667 $ 128,645 20.60% $ 131,483 2.21% 162 1,100 627 1,450 1,863 28.48 1,901 2.04 10,539 10,819 11,536 9,975 12,575 26.07 13,205 5.01 2,839 1,554 - 2,100 1,200 (42.86) 1,200 0.00 - - - - 1,500 100.00 1,500 0.00 3,080 1,947 1,991 4,500 8,241 83.13 8,653 5.00 - - - 1,000 500 (50.00) - (100.00) 969 882 1,388 1,000 800 (20.00) 850 6.25 1,558 27,571 7,776 25,500 42,000 64.71 30,000 (28.57) 3,500 - - 1,000 - (100.00) - 0.00 53,922 61,800 62,976 63,750 65,645 2.97 67,615 3.00 61,487 75,184 73,960 61,175 63,000 2.98 64,890 3.00 118,085 131,839 132,152 137,350 137,750 0.29 141,885 3.00 43,630 44,153 44,683 45,225 46,575 2.99 47,970 3.00 170,672 171,063 - 170,675 211,733 24.06 211,733 0.00 - - - - 50,000 100.00 50,000 0.00 $ 470,442 $ 527,912 $ 337,089 $ 524,700 $ 643,382 22.62% $ 641,402 -0.31% $ 585,074 $ 637,804 $ 468,034 $ 631,367 $ 772,027 22.28% $ 772,885 0.11% 296 Page 67 of 114 Cityof Seward Seward Marine Industrial Center Syncrolift Operations (12000-2505) Revenue and Expenditures by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 %Chg 2024 Budget 2023-24 %Chg Revenues: Operating Revenues: 5000 Land Rents and Leases 64,000 65,800 67,600 64,900 69,650 7.32 71,750 3.02 Total Operating Revenue: $ 64,000 $ 65,800 $ 67,600 $ 64,900 $ 69,650 7.32% $ 71,750 3.02% Total Revenue: $ 64,000 $ 65,800 $ 67,600 $ 64,900 $ 69,650 7.32% $ 71,750 3.02% Expenditures: Non -Personnel Costs: 7324 Gen Fund Indirect Costs 1,444 1,461 1,479 1,497 1,545 3.21 1,590 2.91 7900 Depreciation Expense 524,530 525,732 1,650,184 524,529 531,675 1.36 531,675 0.00 Total Non -Personnel Costs: $ 525,974 $ 527,193 $ 1,651,663 $ 526,026 $ 533,220 1.37% $ 533,265 0.01% Total Expenditures: $ 525,974 $ 527,193 $ 1,651,663 $ 526,026 $ 533,220 1.37% $ 533,265 0.01% 297 Page 68 of 114 CITY OF SEWARD SMIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I /I /22*: Cash is provided by (rased for): Change in Net Position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash None Net increase (decrease) in cash Estimated ending cash balance: 2022 2023 2024 Budget Budget Budget $225,87I ($I,7I6,566) ($I,982,34I) ($I,964,735) I,650,204 ($66,362) I,65I,000 ($33I,34I) I,65I,000 ($3I3,735) ($66,362) ($33I,34I) ($3I3,736) $I59,509 * Ties to December 3I, 202I cash and investment balance per ACFR ($I7I,832) ($485,568) 298 Page 69 of 114 Varkin!y Znferprijoe rFUnd The Parking Enterprise Fund is established to create a funding source for replacement of existing parking lots, including costs of maintain and upgrading the parking lots in the harbor and downtown areas. The primary revenue source of this fund is parking fees. The primary expenses of this fund are maintenance and repair of the parking lots (sealing, striping, signage, repaving) and personnel costs associated with enforce financial records of the Parking Enterprise Fund are maintained on the accrual basis of accounting. 299 Page 70 of 114 CITY OF SEWARD PARKING ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I3000-2900 General Operations $ 339,920 $ 346,705 Total: $ 339,920 $ 346,705 Non -operating revenue: $ 1,500 $ I,500 $ 338,420 $ 345,205 Expenditures I3000-0900 Debt Service $ - $ - I3000-2900 General Operations $ 161,755 $ 164,862 Total: $ I6I,755 $ I64,862 Transfers Out: $ 25,689 $ 26,I9I Total Expenditures: $ I87,444 $ I9I,053 Revenue over expenses: $ I52,476 $ I55,652 Depreciation Expense: $ 27,000 $ 27,500 Motor Pool Rent: $ 13,000 $ 13,000 Total Expenditures Less Depreciation & Motor Pool: $ II2,476 $ 115,152 Revenue over Expenditures (less depredation expense and Motor Pool Rent): $ 227,444 $ 23I,553 300 Page 71 of 114 Revenues: Operating Revenue: 5200 S. Harbor Lot 5201 N. Harbor Lot 5202 N.E. Ramp Lot 5204 S. Harbor Uplands Lot 5205 Slip Holder Parking Passes 5206 Employee Passes 5207 Miscellaneous Parking Fees 5209 Company Vehicle Pass 5210 Vehicle w/ Trailer 5211 Visitor Parking Permits 5212 Fines - Parking Tickets 5899 Miscellaneous Revenue Total Operating Revenue: Non -Operating Revenue: 5901 EF Investment Interest Total Non -Operating Revenue: Total Revenues: City of Seward Parking General Revenue (13000-0000) Revenue by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg 123,798 73,040 152,841 126,500 115,619 (8.60) 117,932 2.00 101,269 79,041 183,439 99,600 116,652 17.12 118,985 2.00 46,654 37,631 30,481 41,300 32,949 (20.22) 33,608 2.00 23,558 23,505 21,738 19,200 19,134 (0.34) 19,517 2.00 25,938 19,178 21,211 26,025 26,133 0.41 26,656 2.00 11,833 4,439 1,729 4,450 7,328 64.67 7,475 2.01 51 - - - 246 100.00 251 2.03 - 654 327 - 334 100.00 327 (2.10) 15,735 6,075 8,785 14,625 15,522 6.13 15,833 2.00 2,523 1,636 6,916 2,650 3,746 41.36 3,821 2.00 3,736 790 2,318 3,000 2,255 (24.83) 2,301 2.04 470 20 (260) - - 0.00 - 0.00 $ 355,566 $ 246,007 $ 429,525 $ 337,350 $ 339,918 0.76% $ 346,706 2.00% 29,924 28,414 3,002 4,000 1,500 (62.50) 1,500 0.00 $ 29,924 $ 28,414 $ 3,002 $ 4,000 $ 1,500-62.50% $ 1,500 0.00% $ 385,490 $ 274,421 $ 432,527 $ 341,350 $ 341,418 0.02% $ 348,206 1.99% 301 Page 72 of 114 City of Seward Parking General (13000-2900) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 59,833 6,909 3,071 32,675 52,466 60.57 53,253 1.50 6001 Overtime 8,658 1,825 43 2,000 500 (75.00) 500 0.00 6100 Medicare 4,289 336 56 1,360 500 (63.24) 500 0.00 6101 Unemployment Insurance 307 462 (153) - 280 100.00 290 3.57 6102 Workers' Compensation 4,053 527 44 3,195 500 (84.35) 500 0.00 6201 Retirement Benefits 1,905 692 659 4,100 4,225 3.05 4,290 1.54 6202 Health Insurance 6,015 2,318 2,393 3,100 10,110 226.13 10,612 4.97 Total Personnel Costs: $ 85,060 $ 13,069 $ 6,113 $ 46,430 $ 68,581 47.71% $ 69,945 1.99% Non -Personnel Costs: 7001 Communications 1,814 1,089 994 2,000 1,700 (15.00) 1,700 0.00 7002 Postage and Freight 551 1 359 600 541 (9.83) 551 1.85 7003 Bank and Credit Card Fees 9,989 10,793 15,619 12,975 11,835 (8.79) 12,071 1.99 7004Insurance 3,293 2,620 1,719 4,300 1,320 (69.30) 1,395 5.68 7006 Legal - - - 2,000 2,000 0.00 2,000 0.00 7009 Contracted Services 1,116 4,296 7,603 4,500 4,500 0.00 4,500 0.00 7015 Utilities 774 846 851 2,000 894 (55.30) 939 5.03 7210 Vehicle Supplies 1,498 - - 1,950 - (100.00) - 0.00 7211 Gas & Lube 1,234 65 1,275 - (100.00) - 0.00 7212 Uniform Allowance - - 675 400 (40.74) 400 0.00 7213 Safety Equipment - 350 - (100.00) - 0.00 7214 Janitorial Supplies 458 - 100 - (100.00) - 0.00 7215 Operating Supplies 16,953 3,369 5,444 126,009 10,000 (92.06) 10,000 0.00 7216 Maintenance & Repair 7,264 - 4,903 7,275 6,000 (17.53) 6,300 5.00 7217 Small Tools & Equipment 51 - 37 2,150 1,000 (53.49) 1,000 0.00 7300 Advertising - 327 - 300 100 (66.67) 300 200.00 7301 Subscriptions & Dues 494 - 87 2,175 500 (77.01) 500 0.00 7307 GF Administrative Fee 11,400 11,537 11,675 12,025 12,385 2.99 12,760 3.03 7900 Depreciation Expense 29,925 29,023 1,118 25,575 27,000 5.57 27,500 1.85 8104 Motor Pool Rent 13,000 - - 13,000 13,000 0.00 13,000 0.00 Total Non -Personnel Costs: $ 99,815 $ 63,966 $ 50,409 $ 221,234 $ 93,175 -57.88% $ 94,916 1.87% Total Expenditures: $ 184,875 $ 77,035 $ 56,522 $ 267,664 $ 161,756 -39.57% $ 164,861 1.92% 302 Page 73 of 114 CITY OF SEWARD PARKING ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I /I/22*; Cash is provided by (used for: Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash None 2022 2023 2024 Budget Budget Budget $ I,732,532 H-1 v '91 r AIT r^ A'9 d- rr / r^ 25,575 27,000 27,500 $197,310 $179,476 $I83J52 Net increase (decrease) in cash $197,310 $179,476 $183J 52 Estimated ending cash balance $L929,842 $2,I09,3I8 $2,292,470 * Ties to December 31, 2021 cash and investment balance per ACFR 303 Page 74 of 114 ctric .'Enier�iris�'�e rFund The Electric Enterprise Fund is established to account for the provision of electrical service to the residents to the City and other areas within the electrical service area. The primary revenues of the Electric Enterprise Fund are charges to various user classes: residential, small general service, large general service, harbor power sales and street and yard lights. The financial records of the Electric Enterprise Fund are maintained on the accrual basis of accounting. 304 Page 75 of 114 CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I5000-3000 General Operations $ I3,074,953 $ I3,205,603 IS000-3007 Work Orders $ - $ - Total: $ I3,074,953 $ 13,205,603 Non -operating revenue: $ I I7,S4I $ 117,541 Total Revenue: $ I3,19Z494 $ 13,323,I44 Expenditures IS000-0900 Debt Service Interest Expense $ 612,103 $ 602,103 I5000-3000 General Operations $ 5,624,046 $ 5,682,996 IS000-300I Admin $ SI6,946 $ S29,3S2 I5000-3004 Transmission Operations & Maintenance $ 59I, I00 $ 92,283 I5000-3005 Distribution Operations & Maintenance $ 111,74S $ 112,960 I5000-3006 Wholesale Power Costs $ 6,101,000 $ 6,101,000 IS000-3007 Work Orders $ I08,OS0 $ 109,670 Total: $ I3,664,990 $ 13,230,364 Transfers Out Total Expenditures Revenue over expenses: Motor Pool Rent: Depreciation Expense: Total Motor Pool Rent & Depreciation Expense: Revenue over Expenditures (less depreciation expense and Motor Pool Rent $ I,434,746 $ I,445,I98 $ I5,09%736 $ 14,675,562 $ (I,907,242) $ (I,352,4I8) $ 8S,000 $ 8S,000 $ I,S8S,000 $ I,S8S,000 $ 1,670,000 $ I,670,000 $ (237,242) $ 3I7,582 305 Page 76 of 114 City of Seward Electric General Operations (15000-0000) Revenue by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenue: 5300 Residential 1,560,795 1,620,502 1,681,663 1,810,000 1,980,000 9.39 2,000,000 1.01 5302 Residential fuel factor 1,446,779 1,572,977 1,599,022 1,565,130 1,797,215 14.83 1,815,187 1.00 5303 513esidential customer charge 532,922 537,941 543,619 481,575 200,680 (58.33) 202,687 1.00 5310 SG Service 891,121 949,500 952,671 1,050,000 1,028,896 (2.01) 1,039,185 1.00 5312 SG fuel factor 748 381 756 268 826 087 830 000 947 636 14.17 957 112 1.00 5313 SG Customer Charge 256,587 168,533 275,960 242,000 120,966 (50.01) 122,176 1.00 5320 LG Service 954,374 1,178,426 1,360,301 1,200,000 1,631,811 35.98 1,648,129 1.00 5322 LG fuel factor 1,970,753 2,235,192 2,335,894 1,889,500 2,132,647 12.87 2,153,973 1.00 5323 LG customer charge 46,457 47,766 46,722 45,260 47,103 4.07 47,574 1.00 5324 LG demand charge 1,640,879 1,613,997 1,740,603 1,526,645 465,276 (69.52) 469,928 1.00 5340 Spec. Contract Energy 353,492 197,844 191,051 - - 0.00 - 0.00 5342 Special Contract fuel factor 472,661 318,992 207,077 0.00 0.00 5343 Spec. Contract customer charge 1,572 525 530 0.00 0.00 5345 Special Contract Demand 527,732 237,264 223,141 - - 0.00 - 0.00 5350 Harbor Fund Power Sales 170,706 189,105 206,231 191,500 278,051 45.20 280,831 1.00 5352 Harbor power fuel factor 140,681 159,892 171,062 161,900 265,581 64.04 268,237 1.00 5360 Street & Yard 73,270 76,209 76,419 77,200 77,106 (0.12) 77,877 1.00 5362 Yard Light Fuel 6,659 6,589 6,401 5,900 7,517 27.41 7,592 1.00 5370 Industrial Service - - - 499,500 850,000 70.17 858,500 1.00 5371 Industrial Customer Charge 1,600 1,055,000 65837.50 1,065,550 1.00 5372 Industrial Demand Charge 675,200 750 (99.89) 758 1.00 5373 Industrial Fuel Factor 905,150 125,000 (86.19) 126,250 1.00 5801 Turn on Fees 23,745 18,243 22,936 21,800 18,077 (17.08) 18,258 1.00 5802 Equipment Rental 12,458 - 1,350 2,125 5,430 155.53 5,484 1.00 5803 Joint Pole Use 10,776 10,776 10,212 10,800 10,212 (5.44) 10,314 1.00 5804 Work Order Revenue 16,528 121,668 76,494 30,000 30,000 0.00 30,000 0.00 5890 Collection of Doubtful Accounts 129 - 604 550 - (100.00) - 0.00 Total Operating Revenue: $ 11,859,456 $ 12,018,209 $ 12,556,050 $ 13,223,335 $ 13,074,954 -112.21% $ 13,205,602 1.00% Non -Operating Revenue: 5901 EF Investment Interest 203,644 179,082 17,917 11,150 35,000 213.90 35,000 0.00 5905 EF Penalties and Interest 41,201 6,685 18,874 23,950 26,800 11.90 26,800 0.00 5941 Amort.Bond Premium 13,834 - 13,834 14,000 55,741 298.15 55,741 0.00 Total Non -Operating Revenue: $ 258,680 $ 185,767 $ 50,625 $ 49,100 $ 117,541 139.39% $ 117,541 0.00% Total Revenues: $ 12,118,135 $ 12,203,976 $ 12,606,676 $ 13,272,435 $ 13,192,495 -0.60% $ 13,323,143 0.99% 306 Page 77 of 114 City of Seward Electric Operations (15000-3000) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Personnel Costs: 6000 Salaries 550,340 579,589 667,501 618,832 791,121 27.84 802,990 1.50 6001 Overtime 102,572 69,945 108,430 98,582 33,500 (66.02) (67) (100.20) 6002 Standby Time 62,228 69,754 47,084 195,707 139,500 (28.72) 141,595 1.50 6100 Medicare 49,885 50,307 51,679 59,053 8,535 (85.55) (87) (101.02) 6102 Workers' Compensation 49,650 46,145 45,457 44,932 32,085 (28.59) (29) (100.09) 6201 Retirement Benefits 116,232 132,329 122,083 58,497 117,265 100.46 119,027 1.50 6202 Health Insurance 174,694 144,180 173,781 226,419 173,285 (23.47) (24) (100.01) 6203 In Lieu of FICA 164,633 152,623 158,498 184,254 5,000 (97.29) (99) (101.98) 6204 Electric Meal Allowance 46,651 48,715 45,869 47,880 6,400 (86.63) (88) (101.38) 6205 Electric Union Benefits 174,754 167,705 214,758 194,404 8,025 (95.87) 8,025 0.00 Total Personnel Costs: $ 1,491,636 $ 1,461,291 $ 1,635,143 $ 1,728,563 $ 1,314,716 -23.94% $ 1,071,242 -18.52% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7010 Engineering 7011 Testing 7012 Other Special Services 7015 Utilities 7016 Heating Fuel 7017 Rents & Leases 7022 Software/SaaS Subscriptions 7103 Fuel for Generators 7210 Vehicle Supplies 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7221 Operating Materials 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7307 GF Administrative Fee 7808 Bad Debt Expense 7810 Miscellaneous Expense 7900 Depreciation Expense 8010 Utility Deposit Interest 8101 Infrastructure 8103 Capital Equipment 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 10,042 16,675 13,934 13,725 7,500 (45.36) (46) (100.62) 14,949 18,825 15,412 14,875 16,800 12.94 13 (99.92) 74,346 82,925 97,260 91,218 110,650 21.30 116,175 4.99 39,897 11,732 11,100 45,000 45,000 0.00 45,000 0.00 320,683 238,990 700,749 925,287 325,000 (64.88) 325,000 0.00 19,896 11,133 43,889 70,000 50,000 (28.57) (29) (100.06) 2,826 4,055 - 10,000 15,000 50.00 17,500 16.67 2,985 11,102 9,235 17,700 4,500 (74.58) 4,500 0.00 148,741 156,948 165,992 170,000 196,000 15.29 16 (99.99) 12,310 22,032 7,817 18,000 36,000 100.00 102 (99.72) 30,805 26,238 20,013 26,775 6,100 (77.22) (79) (101.29) - - - - 10,000 100.00 102 (98.98) 55,943 86,353 36,073 135,000 185,000 37.04 185,000 0.00 25,315 8,755 20,262 19,950 20,000 0.25 20,000 0.00 21,780 27,887 22,842 35,900 34,000 (5.29) 34,000 0.00 24,191 6,009 7,290 12,000 12,200 1.67 12,200 0.00 36,478 8,592 4,355 9,575 22,900 139.16 22,900 0.00 277,012 568,453 245,863 262,286 50,000 (80.94) 50,000 0.00 147,667 25,114 15,414 43,125 37,400 (13.28) 37,400 0.00 41,060 3,856 11,766 30,720 20,000 (34.90) 20,000 0.00 - 300,000 100.00 300,000 0.00 1,071 351 2,608 5,120 12,000 134.38 4,500 (62.50) 7,305 7,673 21,450 31,000 75,000 141.94 75,000 0.00 4,639 1,130 2,651 5,000 8,500 70.00 8,500 0.00 10,792 3,482 292 5,550 7,500 35.14 7,500 0.00 30,127 - 1,563 5,120 5,000 (2.34) 5,000 0.00 953,306 964,747 976,322 1,005,612 1,035,780 3.00 1,066,855 3.00 57,679 (26,454) 56,396 32,175 25,000 (22.30) 25,000 0.00 1,484 2,032 4,125 3,250 - (100.00) - 0.00 642,369 605,982 45,343 2,560,132 1,585,000 (38.09) 1,585,000 0.00 1,105 258 2,461 925 1,500 62.16 1,500 0.00 - - 1,827 20,480 - (100.00) - 0.00 6,125 11,390 15,966 6,125 - (100.00) - 0.00 - 90,000 - 50,000 50,000 0.00 50,000 0.00 $ 3,022,931 $ 2,996,266 $ 2,580,270 $ 5,681,624 $ 4,309,330 -24.15% $ 4,018,609 -6.75% $ 4,514,567 $ 4,457,557 $ 4,215,413 $ 7,410,187 $ 5,624,046 -24.10% $ 5,089,850 -9.50% 307 Page 78 of 114 City of Seward Electric Administration (15000-3001) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 155,636 206,217 157,736 235,650 195,054 (17.23) 197,890 1.45 6001 Overtime 28 - (37) 1,125 - (100.00) - 0.00 6100 Medicare 2,358 3,146 3,473 4,775 2,830 (40.73) 2,875 1.59 6102 Workers' Compensation 1,512 965 674 - 850 100.00 865 1.76 6201 Retirement Benefits 34,756 23,395 30,541 63,635 42,915 (32.56) 43,560 1.50 6202 Health Insurance 75,875 73,908 98,987 109,944 113,297 3.05 118,962 5.00 6205 Electric Union Benefits - 167 100 - 50 100.00 50 0.00 Total Personnel Costs: $ 270,166 $ 307,798 $ 291,474 $ 415,129 $ 354,996 -14.49% $ 364,202 2.59% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7006 Legal 7009 Contracted Services 7011 Testing 7012 Other Special Services 7017 Rents & Leases 7022 Software/SaaS Subscriptions 7210 Vehicle Supplies 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7304 Equipment Rent 7810 Miscellaneous Expense 7900 Depreciation Expense 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 9,450 2,776 1,089 11,600 10,000 (13.79) 12,000 20.00 9 30 519 275 300 9.09 300 0.00 202 217 216 260 300 15.38 300 0.00 - - - 45,000 45,000 0.00 45,000 0.00 13,290 43,370 16,022 - 18,000 100.00 18,000 0.00 1,307 123 600 550 600 9.09 600 0.00 10,000 10,000 10,000 10,000 - (100.00) - 0.00 - - 6,341 7,000 - (100.00) - 0.00 - - 5,000 100.00 5,000 0.00 - - - - 0.00 - 0.00 - 36 1,153 4,550 1,500 (67.03) 1,700 13.33 472 104 - 3,000 500 (83.33) 500 0.00 320 - - 400 500 25.00 500 0.00 16,771 1,106 2,386 10,240 6,000 (41.41) 6,000 0.00 1,142 338 365 300 500 66.67 500 0.00 20,034 435 - 4,450 3,500 (21.35) 3,500 0.00 666 409 3,272 5,000 4,500 (10.00) 5,500 22.22 2,187 1,661 14,700 27,800 6,500 (76.62) 6,500 0.00 17,942 4,511 7,426 21,500 16,000 (25.58) 16,000 0.00 2,874 - 530 6,750 6,750 0.00 6,750 0.00 - - 2,575 1,500 (41.75) 1,500 0.00 - - 200 650 - (100.00) - 0.00 8,259 8,419 2,325 985 - (100.00) - 0.00 270,000 270,000 271,029 299,780 35,000 (88.32) 35,000 0.00 $ 374,924 $ 343,533 $ 338,173 $ 462,665 $ 161,950 -65.00% $ 165,150 1.98% $ 645,090 $ 651,331 $ 629,647 $ 877,794 $ 516,946 -41.11% $ 529,352 2.40% 308 Page 79 of 114 City of Seward Electric Transmission OP Maint. (15000-3004) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 23,096 6,529 5,500 21,275 24,550 15.39 24,918 1.50 6001 Overtime 24,236 198 3,475 15,175 24,325 60.30 24,690 1.50 6100 Medicare 707 108 148 900 1,200 33.33 1,220 1.67 6102 Workers' Compensation 4,172 453 462 1,600 2,290 43.13 2,325 1.53 6201 Retirement Benefits 6,994 1,238 2,004 6,900 16,590 140.43 16,840 1.51 6202 Health Insurance 6,913 1,770 2,526 3,178 9,500 198.93 9,645 1.53 6205 Electric Union Benefits 89 11 24 50 145 190.00 145 0.00 Total Personnel Costs: $ 66,206 $ 10,307 $ 14,139 $ 49,078 $ 78,600 60.15% $ 79,783 1.51% Non -Personnel Costs: 7009 Contracted Services 1,919 7,900 402,390 800,000 500,000 (37.50) - (100.00) 7017 Rents & Leases 29,297 24,186 16,500 24,700 10,000 (59.51) 10,000 0.00 7216 Maintenance & Repair 6,704 - - 2,000 2,500 25.00 2,500 0.00 Total Non -Personnel Costs: $ 37,919 $ 32,086 $ 418,890 $ 826,700 $ 512,500 -38.01% $ 12,500 -97.56% Total Expenditures: $ 104,125 $ 42,393 $ 433,029 $ 875,778 $ 591,100 -41.48% $ 92,283 -97.56% 309 Page 80 of 114 City of Seward Electric Distribution OP Maint. (15000-3005) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Costs: 6000 Salaries 9,389 10,355 5,717 12,335 13,315 7.94 13,515 1.50 6001 Overtime 24,623 70,223 49,944 38,250 44,045 15.15 44,705 1.50 6100 Medicare 541 1,291 918 850 1,015 19.41 1,030 1.48 6102 Workers' Compensation 2,851 4,303 2,393 2,225 1,625 (26.97) 1,650 1.54 6201 Retirement Benefits 5,303 11,947 12,714 10,300 12,620 22.52 12,810 1.51 6202 Health Insurance 4,715 11,165 8,879 3,178 8,425 165.10 8,550 1.48 6204 Electric Meal Allowance 1,562 2,567 1,921 2,030 600 (70.44) 600 0.00 6205 Electric Union Benefits 84 100 82 100 100 0.00 100 0.00 Total Personnel Costs: $ 49,070 $ 111,951 $ 82,568 $ 69,268 $ 81,745 18.01% $ 82,960 1.49% Non -Personnel Costs: 7215 Operating Supplies 170,947 72,423 36,818 33,825 30,000 (11.31) 30,000 0.00 Total Non -Personnel Costs: $ 170,947 $ 72,423 $ 36,818 $ 33,825 $ 30,000-11.31% $ 30,000 0.00% Total Expenditures: $ 220,017 $ 184,374 $ 119,386 $ 103,093 $ 111,745-70.90% $ 112,960 0.00% 310 Page 81 of 114 City of Seward Electric Wholesale Power Costs (15000-3006) Expenditure by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 2024 % Chg Budget 2023-24 % Chg Expenditures: Non -Personnel Costs: 7101 Chugach Power Purchases 2,087,299 2,286,776 3,455,322 2,322,950 2,393,000 3.02 2,393,000 0.00 7102 Power Fuel Costs 3,221,656 3,430,244 2,569,178 3,600,000 3,708,000 3.00 3,708,000 0.00 Total Non -Personnel Costs: $ 5,308,955 $ 5,717,020 $ 6,024,500 $ 5,922,950 $ 6,101,000 3.01% $ 6,101,000 0.00% Total Expenditures: $ 5,308,955 $ 5,717,020 $ 6,024,500 $ 5,922,950 $ 6,101,000 3.01% $ 6,101,000 0.00% 311 Page 82 of 114 City of Seward Electric Work Orders (15000-3007) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Personnel Costs: 6000 Salaries 74,533 64,234 63,054 119,050 71,250 (40.15) 72,320 1.50 6001 Overtime 13,964 3,852 4,906 23,650 1,500 (93.66) 1,525 1.67 6100 Medicare 1,364 1,087 1,035 3,025 1,035 (65.79) 1,050 1.45 6102 Workers' Compensation 5,747 3,975 1,915 6,250 2,500 (60.00) 2,540 1.60 6201 Retirement Benefits 13,568 13,294 16,526 46,300 15,675 (66.14) 15,910 1.50 6202 Health Insurance 21,673 14,563 15,495 30,759 15,890 (48.34) 16,125 1.48 6204 Electric Meal Allowance 439 - - 350 - (100.00) - 0.00 6205 Electric Union Benefits 152 163 150 300 200 (33.33) 200 0.00 Total Personnel Costs: 131,440 101,168 103,081 229,684 108,050 (52.96) 109,670 1.50 Non -Personnel Costs: 7010 Engineering 38,370 11,425 5,205 - 0.00 0.00 7215 Operating Supplies - 1,134 1,838 10,000 (100.00) 0.00 8200 Work Order Sal/Benefit credits (56,144) (1,398) (19,164) (73,825) (100.00) 0.00 8201 Work Order New Service/Upgrade credits (54,784) (2,705) (9,668) (41,200) (100.00) 0.00 8202 Work Order Operating Supply credits - 10,648 0.00 0.00 Total Non -Personnel Costs: (72,557) 8,456 (11,141) (105,025) - (100.00) - 0.00 Total Expenditures: $ 58,883 $ 109,624 $ 91,940 $ 124,659 $ 108,050 -13.32% $ 109,670 1.50% 312 Page 83 of 114 City of Seward Electric Debt Service (15000-0900) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Non -Personnel Costs: 8012 Debt Service Interest Expense 8013 Amortize Deferred Loss on Bonds 8014 Amortization of Bond Issuance Costs 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures: - 154,450 586,700 279.86 576,700 (1.70) 20,903 20,903 20,903 0.00 20,903 0.00 - - 4,500 100.00 4,500 0.00 - 19,000 200,000 952.63 205,000 2.50 $ 20,903 $ $ $ 194,353 $ 812,103 317.85% $ 807,103 -0.62% $ 20,903 $ - $ - $ 194,353 $ 812,103 317.85% $ 807,103 -0.62% 313 Page 84 of 114 CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I / I /22*: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Debt principal payments Net increase (decrease) in cash Estimated ending cash balance 2022 2023 2024 Budget Budget Budget $8,379,285 ($ I,939,729) ($ I,907,242) ($ I,352,4I8) 2,57I,6II $63I,882 I,585,000 ($322,242) I,585,000 $232,582 (190,000) (200,000) (205,000) $44I,882 ($522,242) $27,582 $8,82I,I67 $8,298,925 $8,326,507 * Ties to December 31, 2021 cash and investment balance per ACFR 314 Page 85 of 114 'HJafer Znierprise rFund The Water Enterprise Fund accounts for the provision of public drinking water to the community of Seward. Revenues are based on user chargers to the following classes of customers: residential, small general service, large general service, Seward Marine Industrial Center, boat harbor, and industrial. The financial records of the Water Enterprise Fund are maintained on the accrual basis of accounting. 315 Page 86 of 114 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I7000-0000 General Operations $ 1,504,839 $ I,534,934 Total: $ I,504,839 $ 1,534,934 Non -operating revenue: $ 7,500 $ 8,000 $ I,SI2,339 $ 1,542,934 Expenditures I7000-4000 General Operations $ 1,366,642 $ 1,401,190 I7000-0900 Debt Service Interest $ 9,070 $ 6,890 I7000-4002 SMIC $ I58,II2 $ 164,167 Total: $ I,533,824 $ 1,572,247 Transfers Out $ I42,575 $ I44,983 Total Expenditures $ I,676,399 $ 1,717,230 Revenue over expenses: $ (I64,060) $ (I74,296) Depreciation Expense: $ 416,000 $ 417,000 Motor Pool Rent: $ 5,000 $ 5,000 Total Expenditures Less Depreciation & Motor Pool: $ 42I,000 $ 422,000 Revenue over Expenditures (less depreciation expense and Motor Pool Rent: $ 256,940 $ 247,704 316 Page 87 of 114 Revenues: Operating Revenue: 5300 Residential 5310 SG Service 5320 LG Service 5330 SMIC Sales 5340 Special Contracts 5801 Turn On Fees 5806 Ship Water 5807 Hydrant Rentals 5899 Miscellaneous Revenue Total Operating Revenue: Non -Operating Revenue: 5901 EF Investment Interest 5905 EF Penalties and Interest Total Non -Operating Revenue: Total Revenue: City of Seward Water General Revenue(17000-0000) Revenue by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg 519,887 524,973 519,329 535,000 528,825 (1.15) 539,401 2.00 165,622 148,944 183,729 165,000 166,758 1.07 170,093 2.00 221,912 205,416 415,556 225,000 802,746 256.78 818,801 2.00 62,534 50,812 35,556 54,850 52,807 (3.72) 53,863 2.00 200,785 196,375 206,381 198,750 197,077 (0.84) 201,018 2.00 17,134 16,233 14,262 17,200 16,820 (2.21) 17,156 2.00 110,855 2,435 2,288 94,300 49,973 (47.01) 50,972 2.00 140,486 129,842 133,962 132,650 135,900 2.45 138,618 2.00 25,000 - - - 2,500 100.00 2,550 2.00 $ 1,464,215 $ 1,275,031 $ 1,511,063 $ 1,422,750 $ 1,953,405 37.30% $ 1,992,474 2.00% 67,524 58,568 5,453 6,900 6,500 (5.80) 7,000 7.69 702 161 433 500 1,000 100.00 1,000 0.00 $ 68,226 $ 58,729 $ 5,886 $ 7,400 $ 7,500 1.35% $ 8,000 6.67% $ 1,532,441 $ 1,333,760 $ 1,516,949 $ 1,430,150 $ 1,960,905 37.11% $ 2,000,474 2.02% OVA Page 88 of 114 City of Seward Water General (17000-4000) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Cost: 6000 Salaries 186,627 181,953 173,872 222,880 161,655 (27.47) 164,080 1.50 6001 Overtime 14,098 9,728 13,827 17,400 8,200 (52.87) 8,200 0.00 6002 Standby Time 9,112 10,085 6,542 14,275 11,600 (18.74) 11,600 0.00 6100 Medicare 3,091 3,447 2,893 3,700 2,560 (30.81) 2,560 0.00 6102 Workers' Compensation 14,479 11,174 8,188 11,375 6,080 (46.55) 6,080 0.00 6201 Retirement Benefits 35,130 25,677 22,166 55,525 35,565 (35.95) 36,100 1.50 6202 Health Insurance 117,449 113,198 77,721 122,734 99,387 (19.02) 104,356 5.00 Total Personnel Costs: $ 379,986 $ 355,261 $ 305,209 $ 447,889 $ 325,047 -27.43% $ 332,976 2.44% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7006 Legal 7009 Contracted Services 7010 Engineering 7011 Testing 7015 Utilities 7016 Heating Fuel 7022 Software/SaaS Subscriptions 7023 Inspection and Testing 7210 Vehicle Supplies 7211 Gas & Lube 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7307 G F Administrative Fee 7808 Bad Debt Expense 7810 Miscellaneous Expense 7900 Depreciation Expense 8001 Unrealized Loss on Investments 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 7,705 6,629 7,349 7,700 7,300 (5.19) 7,500 2.74 2,090 3,284 2,122 2,750 2,522 (8.29) 2,572 1.98 12,024 11,179 12,491 9,300 10,000 7.53 12,000 20.00 16,827 19,689 24,070 18,800 27,710 47.39 29,095 5.00 - - 786 5,000 5,000 0.00 5,000 0.00 28,314 16,536 15,772 20,000 20,000 0.00 21,000 5.00 - - - 10,000 10,000 0.00 10,000 0.00 4,328 13,203 6,320 10,000 2,000 (80.00) 2,000 0.00 176,312 190,314 187,145 200,000 181,411 (9.29) 190,481 5.00 732 1,981 2,195 1,475 4,834 227.73 5,076 5.01 - - - - 700 100.00 700 0.00 - - 5,000 100.00 5,150 3.00 - 137 - 300 150 (50.00) 150 0.00 7,366 3,185 4,949 10,000 5,687 (43.13) 5,971 4.99 290 805 658 1,600 800 (50.00) 800 0.00 17,715 18,171 17,876 - 18,000 100.00 18,000 0.00 3,141 10,213 23,315 11,900 11,000 (7.56) 13,000 18.18 5,451 2,506 783 4,200 4,500 7.14 5,000 11.11 - - 375 350 350 0.00 350 0.00 227 752 1,590 1,200 1,088 (9.33) 1,110 2.02 2,617 69 632 2,500 2,500 0.00 2,500 0.00 2,620 100 468 2,500 1,800 (28.00) (30) (101.68) - - - 1,000 - (100.00) - 0.00 262,991 262,991 269,340 277,420 285,743 3.00 294,315 3.00 100,510 (98,479) 82 16,950 12,500 (26.25) 12,500 0.00 150 217 100 1,450 - (100.00) - 0.00 413,175 413,236 - - 416,000 100.00 417,000 0.24 - - - - - 0.00 - 0.00 5,000 5,000 5,048 5,150 5,000 (2.91) 5,000 0.00 $ 1,069,586 $ 881,718 $ 583,466 $ 621,545 $ 1,041,595 67.58% $ 1,066,240 2.37% $ 1,449,572 $ 1,236,980 $ 888,675 $ 1,069,434 $ 1,366,642 27.79% $ 1,399,216 2.38% 318 Page 89 of 114 City of Seward Water SMIC (17000-4002) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Cost: 6000 Salaries 40,414 100.00 41,020 1.50 6001 Overtime 1,640 100.00 1,640 0.00 6002 Standby Time 2,320 100.00 2,320 0.00 6100 Medicare 512 100.00 512 0.00 6102 Workers' Compensation 1,520 100.00 1,520 0.00 6201 Retirement Benefits 8,890 100.00 9,025 1.52 6202 Health Insurance 28,847 100.00 30,290 5.00 Total Personnel Costs: $ $ $ $ $ 84,143 100.00% $ 86,327 2.60% Non -Personnel Costs: 7002 Postage and Freight 75 - - 100 - (100.00) - 0.00 7004 Insurance 2,410 2,316 2,602 2,650 3,000 13.21 3,150 5.00 7009 Contracted Services 752 1,160 1,910 1,075 1,500 39.53 2,000 33.33 7011 Testing - 1,743 1,085 800 800 0.00 800 0.00 7015 Utilities 40,644 45,520 51,238 46,225 91,699 98.37 96,284 5.00 7211 Gas & Lube - - 85 - 100 100.00 100 0.00 7213 Safety Equipment - - 100 - (100.00) - 0.00 7215 Operating Supplies 841 - 1,905 4,000 2,000 (50.00) 2,000 0.00 7216 Maintenance & Repair 128 224 110 1,675 1,500 (10.45) 1,500 0.00 7217 Small Tools & Equipment - - - 150 150 0.00 150 0.00 7222 Inspection and Testing - - - 500 100.00 500 0.00 7900 Depreciation Expense 10,436 10,436 - 12,675 - (100.00) - 0.00 Total Non -Personnel Costs: $ 55,286 $ 61,399 $ 58,935 $ 69,450 $ 101,249 45.79% $ 106,484 5.17% Total Expenditures: $ 55,286 $ 61,399 $ 58,935 $ 69,450 $ 185,392 166.94% $ 192,811 4.00% 319 Page 90 of 114 City of Seward Water Debt Service (17000-0900) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Non -Personnel Costs: 8012 Debt Service Interest Expense 18,303 16,016 13,904 13,404 9,070 (32.33) 6,890 (24.04) 8300 Debt Service Principal - - - 143,441 145,592 1.50 147,776 1.50 Total Non -Personnel Costs: 18,303 16,016 13,904 156,845 154,662 (1.39) 154,666 0.00 Total Expenditures: $ 18,303 $ 16,016 $ 13,904 $ 156,845 $ 154,662 -1.39% $ 154,666 0.00% 320 Page 91 of 114 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I /I /22*: Cash is provided by (used for: Change in net position Add expense items not affecting cash: Depreciation Net cash provided by (used for) operations Other sources (uses) of cash Debt principal payments Net increase (decrease) in cash Estimated ending cash balance: 2022 2023 2024 Budget Budget Budget $3,246,578 $483,9I2 $ I64,060 $ I74,296 $I34,0I3 $25I,940 e 1 � nnn $242,704 (a) ($I43,44I) ($I45,592) ($I47,776) $I34,0I3 $25I,940 $242,703 $3,380,59I $3,632,53I $3,875,234 * Ties to December 31, 2021 cash and investment balance per ACFR 321 Page 92 of 114 'YJasiewafer Znferpri'J'06 rFUnd The Wastewater Enterprise Fund accounts for the provision of sewage treatment and disposal services to the community of Seward. Revenues are based on user charges to the following classes of customers: residential, small general service, large general service, Seward Marine Industrial Center, and Industrial. The financial records of the Wastewater Enterprise Fund are maintained on the accrual basis of accounting. 322 Page 93 of 114 CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 Revenue I8000-0000 General Operations 2023 2024 Budget Budget $ 1,274,794 $ 1,309,291 Total: $ I,274,794 $ I,309,29I Non -operating revenue: $ 7,700 $ 8,250 $ 1,282,494 $ I,3I7,54I Transfers Lm $ 16,000 $ 16,000 Total Revenues: $ 1,298,494 $ I,333,54I Expenditures I8000-0000 General Operations $ 1,113,908 $ 1,132,928 I8000-0900 Debt Service Interest $ 11,595 $ 10,695 18000-4502 SMIC $ 170,249 $ 175,025 Total: $ I,295,752 $ 1,318,648 Transfers Out: $ 121,374 $ I23,358 Total Expenditures: $ I,4I7,I26 $ I,442,006 Revenue over expenses: $ (118,632) $ (I08,465) Depreciation Expense: $ 349,340 $ 349,340 Motor Pool Rent: $ 5,000 $ 5,000 Total Motor Pool Rent & Depreciation Expense: $ 354,340 $ 354,340 Revenue over Expenditures (less depreciation expense and Motor Pool Rent): $ 235,708 $ 245,875 323 Page 94 of 114 City of Seward Waste Water General Revenue (18000-0000) Revenue by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 % Chg 2024 Budget 2023-24 Chg Revenues: Operating Revenues: 5300 Residential 694,384 699,692 699,909 715,000 684,266 (4.30) 697,951 2.00 5310 SG Service 208,197 193,898 237,878 205,000 300,000 46.34 315,000 5.00 5320 LG Service 281,600 271,115 256,567 295,000 239,502 (18.81) 244,292 2.00 5330 SMIC Sales 23,921 24,214 26,487 28,700 26,778 (6.70) 27,314 2.00 5801 Turn on Fees 15,027 17,739 14,819 14,100 18,377 30.33 18,745 2.00 5809 Misc. Service Revenue 15,750 1,883 1,408 5,400 5,871 8.72 5,989 2.01 Total Operating Revenue: $ 1,238,879 $ 1,208,541 $ 1,237,068 $ 1,263,200 $ 1,274,794 0.92% $ 1,309,291 2.71% Non -Operating Revenues: 5901 EF Investment Interest 68,162 63,768 6,500 3,475 6,500 87.05 7,000 7.69 5905 EF Penalties and Interest 1,350 302 604 850 1,200 41.18 1,250 4.17 Total Non -Operating Revenue: $ 69,511 $ 64,070 $ 7,104 $ 4,325 $ 7,700 78.03% $ 8,250 7.14% Total Revenue: $ 1,308,390 $ 1,272,611 $ 1,244,172 $ 1,267,525 $ 1,282,494 1.18% $ 1,317,541 2.73% 324 Page 95 of 114 City of Seward Waste Water General (18000-4500) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Personnel Costs: 6000 Salaries 105,795 135,908 161,843 162,400 161,655 (0.46) 164,080 1.50 6001 Overtime 4,875 8,512 8,920 12,200 8,200 (32.79) 8,200 0.00 6002 Standby Time 6,784 6,317 10,767 17,900 11,600 (35.20) 11,600 0.00 6100 Medicare 1,770 2,654 2,635 2,800 2,560 (8.57) 2,560 0.00 6102 Workers' Compensation 7,279 7,638 7,406 10,525 6,080 (42.23) 6,080 0.00 6201 Retirement Benefits 17,088 9,552 16,182 41,675 35,565 (14.66) 36,100 1.50 6202 Health Insurance 58,710 80,656 77,017 87,363 99,387 13.76 104,356 5.00 Total Personnel Costs: $ 202,301 $ 251,236 $ 284,770 $ 334,863 $ 325,047 -2.93% $ 332,976 2.44% Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7006 Legal 7009 Contracted Services 7010 Engineering 7011 Testing 7015 Utilities 7016 Heating Fuel 7017 Rents & Leases 7022 Software/SaaS Subscriptions 7023 Inspection and Testing 7211 Gas & Lube 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7307 G F Administrative Fee 7808 Bad Debt Expense 7900 Depreciation Expense 8001 Unrealized Loss on Investments 8103 Capital Equipment 8104 Motor Pool Rent Total Non -Personnel Costs: Total Expenditures: 6,553 6,511 5,502 6,400 6,592 3.00 6,790 3.00 2,156 3,353 4,013 2,650 2,730 3.02 2,811 2.98 14,900 13,851 16,128 11,850 12,206 3.00 12,572 3.00 4,475 4,934 6,512 4,975 7,800 56.78 8,190 5.00 - - 786 10,000 500 (95.00) 500 0.00 33,345 9,222 117,565 140,000 144,200 3.00 148,526 3.00 - - - 10,000 10,300 3.00 10,609 3.00 26,447 20,235 16,445 20,350 2,000 (90.17) 2,000 0.00 132,909 139,194 133,406 155,000 9,618 (93.79) 10,099 5.00 - - 149 200 - (100.00) - 0.00 - 100 - (100.00) - 0.00 - 700 100.00 700 0.00 - - - - 11,800 100.00 12,154 3.00 7,834 6,946 10,950 10,000 10,211 2.11 10,721 4.99 274 778 1,519 1,000 1,000 0.00 1,000 0.00 16,253 23,237 39,445 45,000 21,500 (52.22) 22,000 2.33 5,874 8,472 23,141 9,850 9,000 (8.63) 9,100 1.11 3,801 1,532 1,704 2,200 2,000 (9.09) 2,000 0.00 2,821 - 87 2,750 8,000 190.91 8,000 0.00 258 132 115 - 250 100.00 108 (56.80) 920 320 300 300 100.00 300 0.00 160,606 162,533 164,483 - 172,814 100.00 102 (99.94) 7,002 (1,442) 586 2,675 1,000 (62.62) 1,000 0.00 364,082 351,762 - 484,290 349,340 (27.87) 349,340 0.00 - - 21,432 - - 0.00 - 0.00 - - - - 0.00 - 0.00 5,000 5,000 5,049 - 5,000 100.00 5,000 0.00 $ 795,509 $ 756,569 $ 569,318 $ 919,290 $ 788,861 -14.19% $ 623,622 -20.95% $ 997,810 $ 1,007,805 $ 854,088 $ 1,254,153 $ 1,113,908 -11.18% $ 956,598 -14.12% 325 Page 96 of 114 City of Seward Waste Water SMIC (18000-4502) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Expenditures: Personnel Cost: 6000 Salaries 40,414 100.00 41,020 1.50 6001 Overtime 1,640 100.00 1,640 0.00 6002 Standby Time 2,320 100.00 2,320 0.00 6100 Medicare 512 100.00 512 0.00 6102 Workers' Compensation 1,520 100.00 1,520 0.00 6201 Retirement Benefits 8,890 100.00 9,025 1.52 6202 Health Insurance 28,847 100.00 30,290 5.00 Total Personnel Costs: 84,143 100.00 86,327 2.60 7002 Postage and Freight 50 25 25 100 1,962 1862.00 2,001 1.99 7004 Insurance 1,463 1,385 2,341 1,625 3,300 103.08 3,465 5.00 7009 Contracted Services 700 2,560 38,582 12,600 11,200 (11.11) 11,200 0.00 7011 Testing 5,087 10,850 10,665 10,000 2,000 (80.00) 2,000 0.00 7015 Utilities 33,263 36,828 39,491 40,000 40,505 1.26 42,530 5.00 7016 Heating Fuel 2,446 - 281 1,250 - (100.00) - 0.00 7023 Inspection and Testing - - - 7,900 100.00 8,200 3.80 7211 Gas & Lube 24 162 250 100 (60.00) 100 0.00 7213 Safety Equipment - - 588 100 100 0.00 - (100.00) 7215 Operating Supplies 642 8,226 9,071 3,500 5,000 42.86 5,000 0.00 7216 Maintenance & Repair 2,054 800 750 3,500 1,500 (57.14) 1,500 0.00 7217 Small Tools & Equipment 226 - - 750 500 (33.33) 500 0.00 7221 Operating Materials - - 3,500 100.00 3,500 0.00 7301 Subscriptions & Dues 2,700 2,650 8,119 206.38 8,282 2.01 7303 Education&Training 200 275 420 52.73 420 0.00 7900 Depreciation Expense 2,184 2,111 - 2,200 - (100.00) - 0.00 Total Non -Personnel Costs: 51,041 62,784 101,956 78,800 86,106 9.27 88,698 3.01 Total Expenditures: $ 51,041 $ 62,784 $ 101,956 $ 78,800 $ 170,249 116.05% $ 175,025 2.81% 326 Page 97 of 114 City of Seward Waste Water Debt Service (18000-0900) Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget % Chg Budget % Chg Expenditures: Non -Personnel Costs: 8012 Debt Service Interest Expense 16,007 15,363 13,924 13,652 11,595 (15.07) 10,695 (7.76) 8300 Debt Service Principal - 57,270 - 65,870 59,885 (9.09) 60,785 1.50 Total Non -Personnel Costs: 16,007 72,632 13,924 79,522 71,480 (10.11) 71,480 0.00 Total Expenditures: $ 16,007 $ 72,632 $ 13,924 $ 79,522 $ 71,480 -10.11% $ 71,480 0.00% 327 Page 98 of 114 CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I/I/22*: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments (a) Net increase (decrease) in cash Estimated ending cash balance: 2022 2023 2024 Budget Budget Budget $3,38I,843 $ISI,795 ($II8,632) ($108,465) $337,695 $230,708 $240,875 ($65,870) ($59,885) ($60,785) $3,719,538 $3,950,246 $4,19IJ20 * Ties to December 31, 2021 cash and investment balance per ACFR (a) Sewer Lagoon new loans (20I6-2035) 328 Page 99 of 114 7ka(16care 6� SewardVounfafn 7Aven Zn1ev�v�ise rFun�� The Healthcare Enterprise Fund accounts for operating and capital costs associated with Providence Seward Medical Center (PSMC) . PSMC's operations presently include the hospital and emergency room. Beginning in 2014, the primary care clinic transitioned to a federally qualified health center and operations of the clinic are accounted for in a separate special revenue fund which is not part of the City's budget process. The Seward Mountain Haven Enterprise Fund was established to account for the accumulation of resources to repay $27,000,000 in revenue bonds issued on March 18, 2008, to construct, equip, and furnish a new long-term care facility. These bonds were refinanced in 2016, with an outstanding principal balance on January 1, 2021, of $14,300,000. The revenue source to cover capital costs and operational shortfalls, if any, come from proceeds of a 1 % sales tax, equal to one-fourth of the General Fund's 4% sales tax revenue. Bond covenants require the sales tax be made available first to cover debt service on long-term care facility bonds. 329 Page 100 of 114 CITY OF SEWARD HOSPITAL ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I9I00-0000 General Operations $ - $ - Totah $ - $ - Non -operating revenue: $ I5,000 $ I5,000 $ I5,000 $ I5,000 Transfers In: $ I,625,000 $ I,625,000 Total Revenues: $ I,640,000 $ L640,000 Expenditures I9I00-0000 General Operations $ I,058,262 $ I,073,250 I9I00-0000 Debt Service Interest $ I4,027 $ 9,589 Total: $ I,072,289 $ 1,082,839 Transfers Out $ I50,000 $ I50,000 Total Expenditures $ I,222,289 $ 1,232,839 Revenue over expenses: $ 4I7,7II $ 407,I6I Depreciation Expense: $ 370,762 $ 385,750 Total Motor Pool Rent & Depreciation Expense: $ 370,762 $ 385,750 Revenue over Expenditures (less depreciation expense: 788,473 $ 792,911 $ 330 Page 101 of 114 City of Seward Healthcare (19100-0000) Revenue and Expenditure by Department 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 % Chg 2024 Budget 2023-24 % Chg Revenues: Non -Operating Revenues: 5901 EF Investment Interest 63,550 146,524 16,549 16,828 15,000 (10.86) 15,000 0.00 Total Non -Operating Revenue: $ 63,550 $ 146,524 $ 16,549 $ 16,828 $ 15,000 -10.86% $ 15,000 0.00% Total Revenue: $ 63,550 $ 146,524 $ 16,549 $ 16,828 $ 15,000 -10.86% $ 15,000 0.00% Expenditures: Non -Personnel Costs: 7809 Pass-Thru Payments 700,000 787,500 687,500 687,500 687,500 0.00 687,500 0.00 7900 Depreciation Expense 220,177 197,172 348,959 348,869 370,762 6.28 385,750 4.04 8012 Debt Service Interest 29,677 29,677 22,252 22,252 14,027 (36.96) 9,589 (31.64) 8300 Debt Service Principal 65,463 68,900 72,517 76,324 80,331 5.25 84,549 5.25 Total Non -Personnel Costs: $ 1,015,317 $ 1,083,249 $ 1,131,228 $ 1,134,945 $ 1,152,620 1.56% $ 1,167,388 1.28% Total Expenditures: $ 1,015,317 $ 1,083,249 $ 1,131,228 $ 1,134,945 $ 1,152,620 1.56% $ 1,167,388 1.28% 331 Page 102 of 114 CITY OF SEWARD HOSPITAL ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I/I/22*- Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Debt principal Net increase (decrease) in cash Estimated ending cash balance: 2022 2023 2024 Budget Budget Budget $830,720 $308,178 $4I7,7II 348,875 $657,053 370,762 $788,473 $407,I6I 385,750 $792,9I I ($76,325) ($80,33I) ($84,549) $580,728 $708,I42 $708,362 $I,4II,448 $2,II9,590 $2,827,952 * Ties to December 31, 2021 cash and investment balance per ACFR KBY: Page 103 of 114 CITY OF SEWARD SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue I9200-0000 General Operations $ 3,I79,672 $ 3,27S,062 Total $ 3,179,672 $ 3,275,062 Non -operating revenue: $ $ $ 3,179,672 $ 3,275,062 Transfers In: $ IS0,000 $ IS0,000 Total Revenues: $ 3,329,672 $ 3,425,062 Expenditures I9200-0000 General Operations $ I,068,74S $ I,070,000 I9200-0000 Debt Service Interest $ 47S,062 $ 42S,062 Total $ I,543,807 $ L495,062 Total Expenditures $ I,543,807 $ I,495,062 Revenue over expenses: $ I,785,865 $ I,930,000 Depreciation Expense: $ I,068,74S $ I,070,000 Total Depreciation Expense: $ I,068,745 $ I,070,000 Rebenueover Expenditures less depreciation expense); $ 2,854,6I0 $ 3,000,000 333 Page 104 of 114 City of Seward Seward Mountain Haven (19200-0000) Revenue and Expenditure by Department 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budget Budget %Chg Budget %Chg Revenues: Operating Revenues: 5810 SMH Patient Revenue for Capital 2,750,482 2,549,543 3,087,060 2,750,500 3,179,672 15.60 3,275,062 (24.08) Total Operating Revenue: $ 2,750,482 $ 2,549,543 $ 3,087,060 $ 2,750,500 $ 3,179,672 15.60% $ 3,275,062 3.00% Non -Operating Revenues: 5901 EF Investment Interest 52,015 - - 50,000 - (100.00) - 0.00 4951 Amort. Bond Premium 94,140 94,140 94,140 94,140 94,140 0.00 94,140 0.00 Total Non -Operating Revenue: $ 146,155 $ 94,140 $ 94,140 $ 144,140 $ 94,140 -34.69% $ 94,140 0.00% Total Revenue: $ 146,155 $ 94,140 $ 94,140 $ 144,140 $ 94,140 -34.69% $ 94,140 0.00% Expenditures: Non -Personnel Costs: 7900 Depreciation Expense 1,460,079 1,070,712 1,071,165 1,007,558 1,068,745 6.07 1,070,000 0.12 8012 Debt Service Interest 631,863 589,381 545,006 518,506 471,006 (9.16) 421,006 (59.40) 8013 Amort Deffered Loss on Bonds 98,196 98,196 98,196 98,196 98,196 0.00 98,196 0.00 8300 Debt Service Principal 830,000 870,000 910,000 950,000 1,000,000 5.26 1,045,000 10.00 Total Non -Personnel Costs: $ 3,020,138 $ 2,628,289 $ 2,624,367 $ 2,574,260 $ 2,637,947 2.47% $ 2,634,202 -0.14% Total Expenditures: $ 3,020,138 $ 2,628,289 $ 2,624,367 $ 2,574,260 $ 2,637,947 2.47% $ 2,634,202 -0.14% 334 Page 105 of 114 CITY OF SEWARD SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 2022 2023 2024 Budget Budget Budget Beginning Cash Balance at I / I /22#; Cash - Legally Required Bond Reserves (a) $1,392,950 Cash - Reserved for Bond Payments (a) $9,327,063 I0,720,0I 3 Cash is provided by (used for: Change in net position $ I,42,4,375 $ I,785,865 $ I,930,000 Add expense items not affecting cash Depreciation 1,007,575 1,068,745 1,070,000 Net cash provided by operations Other sources (uses) of cash Debt principal Net increase (decrease) in cash Estimated ending cash balance: $2,43I,950 $2,854,6I0 $3,000,000 (a) ($950,000) ($I,000,000) ($I,045,000) $2,43I,950 $2,854,6I0 $2,999,999 $I3,ISI,963 $I6,006,573 $I9,006,572 * Ties to December 31, 2021 cash and investment balance per ACFR (a) Seward Mountain Haven revenue bonds; matures 2033 335 Page 106 of 114 ?'vlolor Vool9nfernaf 1 0 Service rFund The Motor Pool Fund is an Internal Service Fund established to accumulate resources to replace City vehicle and heavy equipment, including fire trucks, road graders, snow removal equipment, fleet vehicles, trailers, rescue and response vehicles, dump trucks, etc. City departments pay annual lease payments to the Motor Pool Fund for the use of vehicles and heavy equipment, with funds accumulating to finance their replacement. This funding mechanism reduces the need to borrow money to purchase equipment, saving interest costs, and reduces the impact of large purchases on the annual operating budgets by spreading the costs of the assets over their respective useful lives. 336 Page 107 of 114 CITY OF SEWARD MOTOR POOL FUND Budgeted Revenue and Expenditures Fiscal Year 2023 and 2024 2023 2024 Budget Budget Revenue 03000-0000 General Operations $ 586,000 $ 586,000 Totah $ 586,000 $ 586,000 Non -operating revenue: $ 24,028 $ I9,589 $ 6I0,028 $ 605,589 Transfers In: $ - $ - Total Revenues. $ 6I0,028 $ 605,589 Expenditures 03000-0000 General Operations $ I,II5,I98 $ 763,200 Total $ I1II51198 $ 763,200 Transfers Out $ - $ - Total Expenditures $ I,IIS,I98 $ 763,200 Revenue over expenses: $ (505,I70) $ (I57,6II) Depreciation Expense: $ 380,198 $ 386,200 Total Motor Pool Rent & Depreciation Expense: $ 380,198 $ 386,200 Revenue over Expenditures (less depreciation expense: $ (I24,972) $ 228,589 337 Page 108 of 114 City of Seward Motor Pool Fund (03000-0000) Revenue and Expenditures 2019 2020 2021 2022 2023 2022-23 2024 2023-24 Actual Actual Actual Budeet Budeet % Che Budeet % Che Revenues: Operating Revenues: 5950 Motor Pool Vehicle Rent 357,000 732,000 635,989 701,930 484,000 (31.05) 489,000 1.03 Total Operating Revenue: $ 357,000 $ 732,000 $ 635,989 $ 701,930 $ 484,000 -31.05% $ 489,000 1.03% Non -Operating Revenues: 5899 Miscellanoues Revenue - 46,890 - - - 0.00 - 0.00 5901 EF Investment Interest 67,720 66,928 7,383 7,075 - (100.00) - 0.00 5904 EF Misc. Interest Revenue 29,677 26,059 22,252 27,875 14,028 (49.68) 9,589 (31.64) 5910 Gain on Sale of Capital Assets 34,478 510 438 29,000 10,000 (65.52) 10,000 0.00 Total Non -Operating Revenue: $ 131,875 $ 140,387 $ 30,073 $ 63,950 $ 24,028 -62.43% $ 19,589 -18.47% Total Revenue: $ 488,875 $ 872,387 $ 666,062 $ 765,880 $ 508,028 -33.67% $ 508,589 0.11% Expenditures: Non -Personnel Costs: 7215 Operating Supplies 76 - - - - 0.00 - 0.00 7216 Maintenance & Repair - - - - - 0.00 - 0.00 7216 Depreciation Expense 398,971 405,767 343,840 349,745 380,198 8.71 386,200 1.58 8103 Capital Equipment - 10,675 14,339 1,194,675 735,000 (38.48) 377,000 (48.71) Total Non -Personnel Costs: $ 398,971 $ 416,442 $ 358,179 $ 1,544,420 $ 1,115,198 -27.79% $ 763,200 -31.56% Total Expenditures: $ 398,971 $ 416,442 $ 358,179 $ 1,544,420 $ 1,115,198 -27.79% $ 763,200 -31.56% 338 Page 109 of 114 CITY OF SEWARD MOTOR POOL FUND Budgeted Statement of Cash Flow For Fiscal Year 2022, 2023 and 2024 Beginning Cash Balance at I/I/22#: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Oilier sources (uses) of cash Loan Repayment - Principal Net increase (decrease) in cash Estimated ending cash balance 2022 2023 2024 Budget Budget Budget $3,7I9,I3I 257,049 (607,I70) (324,69I) 420,000 370,762 385,750 $677,049 -$236,408 $6I,059 $72,5I7 $III,348 $II5,566 749,566 (I25,060) I76,625 $4,468,697 $4,343,637 $4,520,262 * Ties to December 3I, 202I cash and investment balance per ACFR 339 Page 110 of 114 IMP rovement Vkan 340 Page 111 of 114 'O N N V N m U U N d O 0 LL a d L co y,N Va O d N 21. £ O yN U � a E fr a 10 V w Y Q Q D c c c Vr p N u :he p- p p O C p p p p p p p '. p p p p p p p p p p p p LL LLL N p LL LL LL LL LL LL LL -p LL LL -p LL LL LL LL LL LL LL LL LL LL LL LL C N f6 f6 p d t6 V f6 -p f6 U' f6 f6 f6 f6 f6 j f6 f6 j f6 f6 f6 f6 f6 f6 f6 f6 f6 f6 f6 f6 Il N N d N "O N N N Q N N N N N LL N LL N N N N N N N N N N N N NN Z o w C Q C a)N C C N C C N N — C a)N r C— C N C C N N C C N ) C C a) a) C a) C C a) a) C C N N N N C d � • O O O O O O C O O • • O O O • � n O � � n OJ O O O O O O O O O O O N 0 0 0 0 0 0 0• 0 0• 0 0 0 0 0 0 0• O O O O O s C O O O C C C C O O 0 C C 0 0 0 0 0 0 0 0 0� Or C 0 C 0 0 0 C C C 0• 0 0 O O O• O• 0 C C C 0 0 C 0 0 0 C 0• 0 0• 0 0 0 0 0 0 0 0 0 0• 0 0 0 0 O O O O O O M O 0 0 O O O• O O O O O O O• O O O O O � O O 0 OLr O� N O O O O M f� O N• 0 0 O N pJ O N� O• N O• O N O O M M� O N OJ N C0 C 0 0 0 O 0 o 0 in o O O N O O C O vl O O O v w v> v> w o C C C C 0 C o in o 0 0 0 0• o o• r. 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V -m -m -m V w w w w w w 2 w w w i w w w w =__= ) )) v })))VIm 4Z _ / // ///// / / //}/}-a } }} \ \ \ . \:4\} E \(47 �D\\{ \ \ \) \�\§\ \y f\ _10 \ }/z zi /E ±- - : }:leg .� j�\- /§\}§7){\%f)k0 - ))))))))). _ 3)=)))))))))))))))) / Resolution 2022-121 A Resolution of the City Council of the City of Seward, Alaska, Recommending Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Raibow Replat, Creating four lots; Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4; Vacating the West 5' Utility Easement of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5' Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat • Agenda Statement • Resolution 2022-121 • Attachments: o Replat Application 344 City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Resolution 2022-121: Recommending City Council and Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision Seward Marine Industrial Center (SMIC), Raibow Replat, Creating Four Lots; Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4; Vacating the West 5' Utility Easement of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5' Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat Background and justification: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary replat submitted by the Seward City Harbor on behalf of JAG Alaska, Inc. This platting action creates four new parcels, Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4 by subdividing Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision, SMIC, Raibow Replat, also known as 3305 & 3409 Morris Avenue Seward, Alaska in the Seward Marine Industrial Center. JAG Alaska, Inc requested this platting action in order to increase the footprint of the land they are currently leasing at the Seward Shipyard. This would allow them to extend the existing rail system on Lot 4A-3 to create additional ship berthing and much needed additional employee parking that together will support increased annual volume of work that can be performed at the facility. On November 8, 2022 the Planning and Zoning Commission approved Resolution 2022-025, which recommended this platting action to the City Council and Kenai Peninsula Borough for approval. All conditions required by Seward City Code §16.01.015, conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage. In accordance with Borough requirements, the City must review and comment on a plat before submittal to the Borough for approval. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vo/ 1 Ch 2.2.11 -The Comprehensive Plan encourages completing the development of SMIC as a revenue source with year-round employment opportunities. Vo/ 1 Ch 3.5.1.2 - Support the SMIC Development Plan to include new market trends and modern technologies for ship repair and Q,R construction, shipping of natural resource products, boat storage, and other compatible industries, soliciting support from Alaska Industrial Development and Export Authority (AIDEA) and the US Economic Development Administration (EDA). Strategic Plan: "Expand development in the Seward Marine Industrial Center" (page 7). Other: Certification of Funds Total amount of funds listed in this legislation: $ NA This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance Net position — restricted Net position — unrestricted Available Unrestricted Cash Balance: Electric Wastewater Water F1 Healthcare Note: amounts are unaudited IS Finance Director Signature: Attorney Review eYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: OR Sponsored by: Bower Public Hearing: December 12, 2022 CITY OF SEWARD, ALASKA RESOLUTION 2022-121 A Resolution of the City Council of the City of Seward, Alaska, Recommending Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Raibow Replat, Creating four lots; Lot 4D- 1, Lot 4A-2, Lot 4A-3, and Lot 4A-4; Vacating the West 5' Utility Easement of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5' Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat WHEREAS, JAG Alaska Inc. has requested to expand their current lease located in the Seward Marine Industrial Center; and WHEREAS, on November 8, 2022, the Seward Planning and Zoning Commission passed Resolution 2022-025, recommending City Council and Kenai Peninsula Borough approval of the preliminary replat of Lot 4A-1 and Lot 41), Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat; and WHEREAS, proposed Lot 4A-3 is where JAG Alaska Inc. has requested to expand their lease in order to extend the existing rail system to create additional ship berthing and employee parking; and WHEREAS, the parcels are zoned Industrial (I); and WHEREAS, the property is in accessible proximity to municipal road, water, sewer, and electric; and is within the required 500-foot distance from a fire hydrant; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, Seward City Code §16.01.015(b) states that City Council is required to review all platting actions of city -owned property and provide a recommendation to the Kenai Peninsula Borough. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby recommends Kenai Peninsula Borough approval of the Preliminary Replat of Lot 4A-1 and Lot 41), Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, Creating four lots; Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A- 1i1 FA CITY OF SEWARD, ALASKA RESOLUTION 2022-121 4; Vacating the West 5' Utility Easement of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5' Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 348 PRELIMINARY PLAT SUBMITTAL FORM []PRELIMINARY PLAT ❑ REVISED PRELIMINARY PLAT (no fee required) PHASED PRELIMINARY PLAT[-] PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION -- all requirements of chapter 20, excluding 20.30.210 and 20.50 apply and must be met. SUBDIVISION PLAT NAME: must be a unique name, contact staff for assistance if needed. PROPERTY INFORMATION: legal description Lot 4D and Lot 4A-1, Block 7, Raibow Replat Plat 2015-14 Section, Township, Range Section 18 T1 S, R1 E, SM, AK General area description Seward Marine Industrial Center SMIC City (if applicable) Seward Total Acreage 11-152 SURVEYOR Company: AK Lands, Land Surveying LLC Contact Person: Stacy Wessel Mailing Address: 13521 Venus Way city, state, zip Anchorage, AK 99515 Phone: 907-744-LAND e-mail: aklands(a)aklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATERQonsiteQCity[]community WATER[:]Dnsite R]City[:]community SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available plat committee meeting after a complete application has been received. full size pa per copy *,reduced sized drawing (11 x 17) Preliminary plat NON-REFUNDABLE submittal fee 400 a ty Planning Commission minutes when located within city limits or Bridge Creek Watershed District `[]certificate to plat for ALL parcels included in the subdivision ❑ Ocumentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) i0SLL requirements of KPB, 20.25.070 (see page 2 for checklist) and KPB 20.25,080 EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 1.20.30.030 2. 3. APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KP8 staff for clarification if needed. OWNER(s) Name (printed): Norman Regis Signature: MI"lly s,911.F by Norman Rrgls Norman Regis pa%c: 2021,40.7309:27:23-08'00' Phone: 907-224-4352 a -mail: nre is ci ofseward.net Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: i01V vnR nrvirr= r mL nRr7 v Kenai Peninsula Borough Code Title 20 Subdivisions 20.25.070 - Farm and contents required. The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: A. Within the title block: Not applicable The required to my plat. information has been shown/noted. 1. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or so nearly the same as to mislead the public or cause e/ confusion; 2. Legal description, location, date, and total area in acres of the proposed subdivision; and 3. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; B. North point, G. The location, width and name of existing or plaited streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; D. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent v natural and manmade features, such as shorelines or streams; B. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations that could affect the subdivision; F. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; G. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; H. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate J study which identifies a floodplain, if applicable; & 1. Approximate locations of areas subject to tidal inundation and the mean high water line; �j 'x J. Block and lot numbering per KPB 20.60.140, approximate dimensions and total numbers of proposed lots; J K. Within the limits of incorporated cities, the approximate location of known existing municipal wastewater and water mains, and other / utilities within the subdivision and immediately abutting thereto or a J/ statement from the city indicating which services are currently in place and available to each lot in the subdivision; L. Contours at suitable intervals when any roads are to be dedicated Y unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent 1� on other streets; M. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 .1 percent grade shall be clearly labeled as such; N N. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval; and b. If the subdivision will be finalized in phases, all dedications for through streets as required by KPB 20.30.030 mte included in t`'t the first phase. ALTERATION OF FLATTED UTILITY EASEMENT PROCEDURES BY THE PETITIONER(S) Some legally described and recorded utility easements are unimproved and not used. Under certain circumstances, some of these easements may be altered or removed. 20.65.010. Authority; Legislative intent; Scope. This chapter is enacted under the authority of AS 29.40. A vacation decision is a discretionary legislative land use decision. The purpose of this chapter is to establish procedures for the vacation of a platted public right-of-way, public area, or other public easement dedicated on a borough approved plat, and to provide procedures for the alteration, including removal, of platted utility easements. This chapter does not apply to easements or property owned or held by a city or the borough in their proprietary capacity which may only be extinguished through the terms of the controlling document or applicable law. This chapter does not apply to private easements. 20.65.030. Vacation Criteria. vacation of a platted public right-of-way, access, area or other easement granted for public use or public benefit must conform to the requirements of this chapter and AS 29.40.120 through AS 29.40.160 as now enacted or as amended. 20,65.070, Alteration of platted utility easements. A. Where platted utility easements are reserved for the purpose of providing utility services by an agency or utility provider and are not dedicated to the public use in the same manner as public rights -of -way, public access, or public easement granted for public use, the planning commission shall review and act upon all requests to alter, including removal, platted utility easements. For purposes of types of easements covered by this section, the KPB 20.90.010 definition for Utility Easement controls. B. The petitioner shall include the following items when submitting a request to alter a platted utility easement. 1. A petition, provided by KPB Planning Department, signed by the owner of the land subject to the platted utility easement as shown on the borough tax rolls. 2. Comments from the city advisory commission if applicable, and the jurisdictional authority of a dedicated right-of-way when the utility easement adjoins a dedicated right of way. A petition to alter a platted utility easement will not be approved if a city with jurisdictional authority objects to the alteration. 3. Comments or non -objection from all appropriate utility providers. Affected utility providers must initial or comment on the same sketch or submittal that is provided to the borough. 4. A sketch showing the alteration of the platted utility easement. If the alteration of the utility easement is due to an encroachment, then an as -built survey or site survey must be submitted with the petition. 5. Appropriate application fee. G. Applicant statement containing the reasons for the alteration of the platted utility easement. C. Notice shall be sent per KPB 20.10.100. D. When the application is complete, the planning commission will take action on the requested alteration of the platted utility easement, either approving or denying the request- E. A planning commission decision under this section is final. A notice of decision shall be sent to the petitioner. No reapplication or petition concerning the same alteration to platted utility easement may be filed within one calendar year of the date of the final denial action except in the case where new evidence or circumstances exist that were not available or present when the original petition was filed. If the reasons for denial are resolved, the petitioner may submit a new petition for alteration of platted utility easement with documentation that the issues have been resolved, accompanied by a new fee. F. An appeal of the planning commission decision under this section must be filed in the superior court in accordance with the Alaska Rules of Appellate Procedure. G. Approval of an application under this section expires in 12 months. H. Upon approval, the alteration of a utility easement can be finalized by either. 1. Recording of a subdivision plat which complies with Chapter 20. 2. Recording of a utility easement alteration resolution. Upon approval of an alteration to a platted utility easement, not associated with the vacation of a right-of-way, not requiring transfer of title, or changing of boundary lines, a resolution may be adopted by the planning commission and recorded by the planning department within the time frame set out in the resolution to finalize the approval. The petitioner is responsible for the recording fees. The resolution will require an exhibit drawing showing, and dimensioning, the utility easement alteration area. The exhibit drawing shall be prepared, signed and sealed by a license land surveyor. MS 144 N. Binkley Street, Soldotna, Alaska 99669 ` (907) 714-2200 • (907) 714-2378 Fax PETITION FOR ALTERATION TO PLATTED UTILITY EASEMENT PUBLIC HEARING REQUIRED Upon receipt of complete application with fees and all required attachments, a public hearing before the Planning Commission will be scheduled. The petition with all required Information and attachments must be in the Planning Department at least 30 days prior to the Planning Commission hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of a complete application. SUBMITTAL REQUIREMENTS A utility easement alteration application will be scheduled for the next available planning commission meeting after a complete application has been received. 21 non-refundable fee to help defray costs of advertising public hearing. ❑ Utility easement requested to be altered was granted by subdivision plat, filed as Plat No. 2015-14 in Seward Recording District. OR ❑ Comments from Electric Association attached. ❑ Comments from Gas Company attached. ❑ Comments from Telephone Company attached. ❑ Comments from Cable Company attached. ❑ Comments from KPB Roads Department attached. ❑ Comments from City Advisory Planning Commission (if located within a city). Copy of minutes at which this item was acted on, along with a copy of City Staff Report. 0 1 copy of the plat or map showing the utility easement to be altered. Must not exceed 11 x 17 inches in size. Area to be altered shall be marked clearly with cross hatching or other identifiable markings. If an existing improvement is encroaching into the easement, an As -Built drawing depicting the encroachment must be attached. ❑ Yes ❑ No Is the utility easement in use by any utility company? If yes, which utility? ❑ REASON FOR ALTERATION The petitioner must attach a statement with reasonable justification for the alteration utility easement. Alteration of utility easement will be finalized by ❑ resolution R1 plat LEGAL DESCRIPTION OF PARCEL CONTAINING THE UTILITY EASEMENT TO BE ALTERED: Lot 4D and Lot 4A-1, Block 7, Raibow Replat Plat 2015-14 Section, township, range Section 18, T1 S, R1 E, SM, AK City (if applicable) Seward General area SMi iC Owners of the parcel affected by the platted utility easement must sign the petition. Each petitioner must include address and legal description of his/her property. Attach additional signature sheets if needed. Submitted by: R1 Petitioner ❑ Representative Name (printed): Norman Regis Signature Orman eIS n�ta�os,, ,s,s.oa.3s osoo e-mail.nregis@cityofseward.net Address: BOX 167 Seward, AK 99664 Owner of: Petitioners: Name (printed): Signature e-mail: Address: Owner of: Petitioners: Name (printed): Signature e-mail: Address: Owner of: MIYA A I A% K A July 28, 2021 Mr. Norm Regis, Harbormaster City of Seward PO Box 167 1300 4th Street Seward AK 9966 Re: Additional Land for the Seward Shipyard Dear Mr. Regis: JAG Alaska, Inc. 3306 Sorrel Road PO Box 969 Seward, Alaska 99664 Phone: 907.224.3198 JAG Alaska desires to increase the foot print of its land lease at the Seward Shipyard in order to extend the existing rail system creating additional ship berthing and much needed additional employee parking that together will support increased annual volume of work that can be performed at the facility. I have attached a drawing as separate pdf file showing the additional land that JAG Alaska would like to include in its lease. Please note that the Sorrel Road right of way accessing the public beach near the shipyard main gate is being preserved. We understand that more detailed plat drawings and legal descriptions will be required for the actual lease documents, but wanted to get the discussion started with a simple sketch. Please let me know if you have comments regarding the proposed lease expansion. If, the proposed new shipyard lease boundaries meet with your approval, please advise on the next steps we will need to take to modify the shipyard lease. Sincerely, Doug Ward 907 617-4726 dward.ktn@gmail.com 353 v ,z _ MORRIS ,y. Fit, - Proposed Lot i 4A-2 .ij ., Lot 4D-1 _ ' �r 4-1 Proposed G Lease Site14- Proposed Lot ' _ A4-3 iy - Proposed Lot 4A-4 11F j h ,. aryu� k � j74 w Preliminary Replat of Lot 4A-1 and Lot 4D, Block 3305 & 3409 Morris Ave 7, Fourth of July Creek Subdivision SMIC, Raibow ra-nBy: Selena Soto Replat, Creating Four Lots: Lot 4D-1, Lot 4A-2, 0 65 130 260 Feet Lot 4A-3, and Lot 4A-4 Due to different data sources property lines and aerial imagery do not overlay correctly. Mapping Assistance by Alaska Map Company, LLC Map is to be used for orientation and reference purposes only. 354 -xN DS Lutiv auiv4; y i 1 W - October 12, 2021 Kenai Peninsula Borough Planning Commission 144 N. Binkley St. Soldotna, AK 99669 Subject: Preliminary Plat -JAG Replat Seward, Alaska Greetings Lovely Commission Members of the Kenai Peninsula Borough, 13521 Venus Way Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com aklands.com The City of Seward is creating four new parcels, Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4 by subdividing Lot 4A-1 and Lot 4D, Block 7, Fourth of July Creek Subdivision, SMIC, Raibow Replat, Plat No. 2015-14, also known as 3305 & 3409 Morris Ave. Seward, Alaska in the Seward Marine Industrial Center (SMIC). The City of Seward is requesting an exception to KPB Platting Code 20.30.030 and the vacation of two 5-foot utility easements. Exception to KPB Platting code 20.30.030 The new subdivision is accessed by developed Tract A3 to the North (Morris Ave), East (Olga St) and Sorrel Road to the South. Tract A3 is a developed 60' wide service road access easement restricted to lessees, City and other authorized personnel. This easement serves as legal access for the Seward Marine Industrial Center. The City of Seward is the owner of this subdivision and Tract A3. Sorrel Rd is a platted 60 foot Right of Way to the South and varies in width to the west. Previous plats were approved with similar design. Vacate two 5' Utility Easements The City of Seward is requesting to vacate two platted 5-foot utility easements located at the West 5 feet of Lot 4D, and the East 5 feet of Lot 4A-1, Block 7 Fourth of July Creek Subdivision Seward Marine Industrial Center Raibow Replat. Said Lot 4D is expanding westward encompassing 40 feet, for a total of 210 feet. Said Lot 4D and Lot 4A-1 utilities are located along Morris Ave and Olga St. The City of Seward Electric, Water and Sewer GIS Application shows that there that are no utilities within the platted 5-foot utility easements. Granting the exception to KPB code and vacating the two 5-foot utility easements will provide the City of Seward with four new lots that facilitates creative development and economic opportunity. If you have any questions, feel free to call or email. MIR Sincerely, AK Lands, Land Surveying, LLC by ?*W Stacy Wessel Professional Land Surveyor K�7: M W G tj P-M L^U C� �` a €a =Mnym $ L r rrntt m«E------- _------- r-- -- 5mY "II s Ssp^ o���- � mrm � p v Sw I = o I $ ^Y = tnl.ov2aE w.z.ec..00 -------------------------- I ,00'n:e m„n,xaox I II — 5 ' I C II � I lal.[vsss 3.oa.v[.00s II I I I I I a I I I I I I 3 I � I 7:I I s I h I "I I ��g I I I `cz es.m[au+aw[sn3 anon .as — i ¢Tw -n� OoaK Z - EopoF &d _ mtp�a3a a S E Sww 'a8 o� C>� 3 wig � I 8 ' z — 'S I � � 1 I I ' ,09 i gl �I i� 31 I / / I / I I i 5 I I b I I � e o aas4i LL I � II CITY OF SEWARD PO BOX 167 SEWARD AK 99664-0167 phone: (907) 224-4050 fax: (907) 224-4038 31582 JAG INDUSTRIAL & MARINE SERVICES 225 E CHICAGO ST JONESVILLE , MI 492501002 INVOICE 11/09/2021 2212 Invoice Description : Services provided and paid by COS on behalf of JAG, for legal description, Amount preliminary plat and boundary survey for JAG Lot 4A-1 BLK7, 4th July SMIC Raibow Replat. JAG Preliminary Re- Plat Fee- Kenai Peninsula Borough 200.00 Community Development preliminary plat review — Fourth of July Creek Subdivision SMIC 75.00 JAG Replat Create a legal description for JAG Lot 4A-1 BLK7, 4th July SMIC Raibow Replat- AK Lands 165.00 Preliminary Plat and Boundary Survey for JAG Replat AT SMIC-Ak Lands 3,270.00 System Sales Tax 259.70 Please remit payment by 12/09/2021 Invoice Total 3,969.70 Questions? Call Sully Jusino at 907 224 4059 or Amount Paid 0.00 sjusino@cityofseward.net. Payable to City of Seward. Balance Due 3,969.70 358 Resolution 2022-122 Documents: • Agenda Statement • Resolution 2022-122 • Attachments: o CRRC Letter to City to Purchase o Appraisal M19 City Council Agenda Statement Meeting Date: December 12, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-122: Authorizing the City Manager to Enter into and Execute the Purchase and Sale Agreement and Related Documents with Chugach Regional Resource Commission (CRRC) for the Sale of 1.52 Acres of Land and the Related Improvements, Physical Address 101 Railway Avenue, Parcel 14920016, in the Amount of $500,000 Background and justification: The Alutiiq Pride Marine Institute (APMI) facility located at 101 Railway Avenue is currently owned by the City of Seward and has been leased to various entities since 1970. The facility itself was constructed by the Alaska Department of Fish and Game (ADF&G), using funding from the Exxon Valdez Oil Spill (EVOS) settlement. As such, no City funds were used in the construction of the improvements on the parcel. Because EVOS funding was utilized, the Alaska Department of Fish and Game was required to ensure the facility's continued use for mariculture operation. In 2004, ADF&G transferred ownership, at no cost, to the City of Seward. CRRC has continued to operate the facility in a manner that positively contributes to the Seward community and beyond. Ownership of the parcel and facility will allow CRRC to expand the footprint and operations in the coming years and bring in additional economic, scientific, and cultural opportunities. McSwain and Associates conducted an appraisal on behalf of CRRC in order to determine the fair market value of the parcel. The appraisal determined the fair market value of the parcel to be $500,000 and the improvements are valued at $1,075,000. Due to the nature of the funding source for construction of the facility, City Administration recommends the transaction only take into consideration the parcel value. Seward City Code 7.05.150 (b) states, "If an appraisal is made, the property interest shall not be disposed of for less than the appraised fair market value, unless the City Council finds by resolution that public interest will be served by disposing of the property interest for less than the appraised fair market value." Due to the funding mechanism which provided for the construction of the facility; it must remain in use for the purpose of maricultural purposes. Given this restriction, selling the parcel for the appraised value of the land itself to a non-profit entity who has been operating with excellence meets the legal criteria described in City Code. Additionally, the current, no -cost lease is in place until 2069, with CRRC having the option to extend for up to 25 years. Thus, the City will likely not realize any direct financial benefit at all from the parcel or the structure for at least 47 years. The Municipal Land Plan as approved by City Council on October 24 recommends that the City of Seward sell this parcel to CRRC. NO Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2 Land Use Strategic Plan: Other: MuniciDal Land Plan (Dai 145 Certification of Funds Total amount of funds listed in this legislation: $ 500,000 This legislation (✓): x Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s) X Not budgeted Not applicable Affected Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other $ 500,000 80010-0000-4610 Fund Balance Information Electric Wastewater Water F1 Healthcare Note: amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review X Yes Attorney Signature: Not applicable Comments: r- - - Administration Recommendation XeAdopt Resolution Other: Sponsored by: Bower Public Hearing: December 12, 2022 CITY OF SEWARD, ALASKA RESOLUTION 2022-122 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into And Execute The Purchase And Sale Agreement And Related Documents With Chugach Regional Resources Commission (CRRC) For The Sale Of 1.52 Acres Of Land And The Related Improvements And Fixtures, Physical Address 101 Railway Avenue, Parcel 14920016, In The Amount Of $500,000 WHEREAS, the Alutiiq Pride Marine Institute (APMI) facility located at 101 Railway Avenue is currently owned by the City of Seward and has been leased to various entities since 1970; and WHEREAS, the facility, itself, was constructed by the Alaska Department of Fish and Game (ADF&G) using funding from the Exxon Valdez Oil Spill (EVOS) settlement; and WHEREAS, no City funds were used in the construction of the improvements on the parcel; and WHEREAS, in 2004, ADF&G transferred ownership, at no cost, to the City of Seward; and WHEREAS, the APMI facility has been managed, maintained, and operated by the Chugach Regional Resources Commission (CRRC), or Qutekcak Native Tribe (one of CRRC's constituent tribes) for over 25 years, and is currently leased to CRRC through 2069, with an option for CRRC to renew for an additional 25 years; and WHEREAS, CRRC's operation of the APMI has provided local jobs and has made Seward a hub for the natural resource management activities of the Tribal communities of the Chugach region, and APMI's shellfish aquaculture activities contribute to the health of the surrounding marine ecosystems, which increases economic industry and opportunity for Seward and its residents; and WHEREAS, ownership of the parcel and facility will allow CRRC to expand the footprint and operations in the coming years and bring in additional economic, scientific, and cultural opportunities to Seward; and WHEREAS, the Municipal Land Plan as approved by City Council on October 24, 2022 via Resolution 2022-107 recommends that the City of Seward sell this parcel to CRRC; and WHEREAS, fair market value as determined by an appraisal found the value of the land to be $500,000. 0M CITY OF SEWARD, ALASKA RESOLUTION 2022-122 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds it is in the public's interest to enter into a purchase and sale agreement with the Chugach Regional Resources Commission by sole source negotiation, pursuant to Seward City Code 7.05.120 and 7.05.150, and the essential terms and conditions in the attached Purchase and Sale Agreement. Section 2. The attached Purchase and Sale Agreement is hereby approved and the City Manager is hereby authorized to execute the Purchase and Sale Agreement in substantial form as attached hereto, and to make such corrections and execute related documents as may be necessary to fulfill the intent of this resolution on behalf of the City of Seward. Section 3. Proceeds from this sale will be appropriated to the Capital Acquisition Fund account no. 80010-0000-4610. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 4-9 PURCHASE AND SALE AGREEMENT This Purchase and Sale Agreement ("Agreement") is made as of December 12, 2022, between Chugach Regional Resources Commission ("Purchaser"), and the City of Seward ("City" or "Seller"), organized as a first-class home -rule municipality under the laws of the State of Alaska. Purchaser and City agree as follows: 1. Purchase and Sale: 1.1 Purchase and Conveyance. Subject to the terms and conditions of this Agreement, the City agrees to sell and Purchaser agrees to purchase the real property described as follows along with all improvements both temporary or permanent, natural resources, and personal property located thereon (the "Property"): Parcel ID: 14920016 1 Tract 1-B, Waterfront Tracts — Mariculture Addition, Plat No. 97-18 and the Mariculture Technical Center (the "MTC" or "APMI Facility"), with the following tract changes as described in a Memorandum of Agreement between the parties and the University of Alaska Fairbanks ("University") that was executed on April 25, 2022 ("April MOA"): Excluding the following portion of Tract 1B approximately described as: Beginning at the North East Corner of said Tract 1B, the true point of beginning, thence S 32159'28" E a distance of 116.15 feet along the boundary between Tract 1A and Tract 111; thence S 57100'32" W a distance of 72 feet along the boundary between Tract 1A and Tract 111; thence N 32159'28" W a distance of 116.15 feet, to the boundary of Tract 1B adjoining Railway Avenue; thence N 57100'32" E a distance of 72 feet along the boundary of Tract 1B adjoining Railway Avenue to the true point of beginning, consisting of approximately 8,362.8 square feet (referred to as the "UAF SMC expansion area"); and Including the following portion of Tract 1A approximately described as: Beginning at the corner formed by L4 and L3 of the current boundary between Tract IA and Tract 1B,, as depicted on Plat 97-18; thence S 6511424" E a distance of 59.09 feet; thence S 24123'13" W a distance of 154.31 feet to a point on the current southern boundary of Tract IA; thence N 84115'25" W a distance of approximately 32.56 feet to the current boundary line between Tract 1A and Tract 1B; thence along the current boundary between Tract IA and Tract 1B, Line L6, N 31100'22" E a distance of 52.54 feet; thence along the current boundary between Tract IA and Tract 1B, N 05144'35" E a distance of 97.75 feet; thence along the current boundary between Tract IA and Tract 1B, Line L5, S 84115'25" E a distance of 5 feet; thence along the current boundary of Tract IA and Tract 1B, Line L4, N 05144'35" E a distance of 20 feet to the corner between L3 and L4, the point of beginning, consisting of approximately 6,224 sq ft, more or less (referred to as the "CRRC expansion area"). The final legal description is subj ect to plat approval by the parties and responsible agencies and subject only to the "Permitted Exceptions" as defined in Section S below. PURCHASE & SALE AGREEMENT 364 Page 1 of 13 The Property will be legally described as Tract 1B1 as set forth in the final plat approved by City and Purchaser, and properly recorded in the appropriate recording district prior to Closing. 1.2 Reserved Easements In connection with the conveyance of the Parcel to Purchaser, Seller reserves the following easements, (collectively, the "Reserved Easements"), more particularly described on Exhibit A attached hereto and made a part hereof, together with such rights of access thereto, therein and thereon as are reasonably necessary to fully enjoy the easement rights reserved hereby: a. Reserved Water Utility Easement. For the benefit of Seller, Seller's successors and assigns, and Purchaser, a perpetual, non-exclusive right, privilege, and easement for the of twenty (20) feet wide of for the water main that runs south from Railway Ave towards the APMI Facility and serves the building itself as well as the fire hydrant, for the limited purpose of constructing, installing, operating, inspecting, maintaining, repairing and/or replacing underground general utility facilities and related surface and subsurface and for no other purpose. b. Reserved Sewer Utility Easement: For the benefit of Seller and Seller's successors and assigns, a perpetual, non-exclusive right, privilege, and easement for the of twenty (20) feet wide ef-for the sewer main that runs south from Railway Ave and serves the UAF building to the east of the APMI Facility, for the limited purpose of constructing, installing, operating, inspecting, maintaining, repairing and/or replacing underground general utility facilities and related surface and subsurface appurtenances, and for no other purpose. c. Reserved Access Easement: For the benefit of Seller, Seller's successors and assigns and Purchaser, a perpetual, non-exclusive right, privilege and easement to access in, over, across and through twenty (20) feet on the south side of the fence which is just north of Lowell Creek, for the limited purposes of flood mitigation and stormwater drainage, and for no other purpose. Purchaser retains, on behalf of itself and its successors and assigns, the perpetual right to landscape, pave, and make such other uses of the surface of the Reserved Easement areas as are not inconsistent with the Reserved Easements, but not the right to construct or install any permanent structures thereon (other than pavement) or thereto which would or might restrict access to the Reserved Easement areas or access to and use of the utilities therein. If the surface and/or subsurface of the Reserved Easement areas (including any improvements located thereon and/or therein which are not permanent structures, such as paving, curbs, gutters and the like) are disturbed by any party entitled to do so pursuant to the provisions hereof and of the Deed, such party shall, in consideration of its use and enjoyment of the Reserved Easement and at its sole cost and expense, promptly restore the surface and/or subsurface thereof (and all such improvements located thereon and/or therein) to the same general condition in which they existed immediately prior to such disturbance. Seller shall cause such Reserved Easements to be recorded in the records of the Seward Recording District, Third Judicial District, State of Alaska, in form and substance subject to approval by Purchaser, which approval shall not be unreasonably withheld. 2. Purchase Price and Payment Terms: The purchase price for the Property shall be five hundred thousand dollars ($500,000.00). Purchaser PURCHASE & SALE AGREEMENT 365 Page 2 of 13 will pay a deposit of ten thousand dollars ($10,000.00) (the "Earnest Money" or "Deposit") to the Escrow Agent described in Section 4 with Purchaser's delivery of this signed Agreement to the City. After all other terms and conditions of this Agreement have been satisfied, including completion of all contingencies in Section 8 to Purchaser's sole satisfaction, the balance of the purchase price shall be due to the City at Closing. Under the municipal charter and code of ordinances of Seller, the City resolution required to approve this Agreement will be effective 30 days following adoption of such resolution, except as provided in Section 3. a. In the April MOA, the City, Purchaser, and the University agreed to subdivide Tract 1 of the City of Seward Waterfront Tracts into two parcels and plat the parcels into Tract IAl and Tract 1B1(the Property), with the costs to be shared between Purchaser and the University. b. In addition to payment of the purchase price, Purchaser shall be responsible for working with the University to pay the costs and fees associated with subdividing and platting the Property from the larger parcel of which it is currently a part, including but not limited to survey expense, filing and application fees, certificate to plat costs, title insurance and recording fees; provided, that Purchaser shall only be responsible for paying fees and/or charges for services and other items that are actually ordered directly or approved in advance by Purchaser. Should the sale fail to close for any reason, the City will not reimburse Purchaser for costs related to the platting process, except as provided in Section 3. C. Seller shall be responsible for recording the Reserved Easements described in Section 1.2 prior to closing. Should the sale fail to close for any reason, Purchaser will not reimburse the City for costs related to the Reserved Easements. 3. Referendum: Nothing in this Agreement shall affect or reduce the rights of the voters of the City of Seward to reject the City Council's approval of this Agreement by referendum. In the event a referendum petition is timely filed and accepted, Seller shall provide written notice of acceptance to Purchaser at the time the petition is accepted. In such event, Purchaser agrees that it shall have no rights under this Agreement unless and until a resolution is approved by the voters of the City of Seward. Based on the burden and delay inherent in a referendum, Purchaser shall have the option of canceling this Agreement by providing written notice to the City no later than thirty (30) days after the Referendum petition is approved, with the City returning Purchaser's Earnest Money and prompt reimbursement by Seller of all of Purchaser's reasonable, third -party costs actually incurred by Purchaser in connection with the subdivision and replat, if a referendum petition is approved. Purchaser shall not be entitled to any damages or other relief against the Seller in the event the voters void the Council's resolution. If the resolution approving this Agreement is voided by such referendum action, this Agreement shall terminate, the Deposit shall be promptly returned to Purchaser, and platting costs returned, within 10 days of the formal certification of the referendum vote, and neither party shall have any further obligation hereunder. PURCHASE & SALE AGREEMENT 366 Page 3 of 13 4. Closing: The parties shall cause an escrow (the "Escrow") to be established with First American Title Company of Alaska - Seward Office ("Escrow Agent"). Consummation of the sale (the "Closing") shall take place through the Escrow at the offices of the Escrow Agent, or such other place as the City and Purchaser agree upon in writing. The City and Purchaser shall be given One Hundred Eighty (180) days from the effective date of the resolution approving this Agreement to complete the subdivision and platting process required to close this transaction, and for Purchaser to secure financing. The parties shall agree in writing on the specific date of Closing. In the event this transaction is not closed within One Hundred Eighty (180) days of the effective date of the resolution approving this transaction, this Agreement shall terminate unless extended. Either party shall have one extension as a matter of right, for sixty (60) days, by issuing written notice to the other parry. Any other extension must be agreed to in writing by both parties. Notwithstanding the foregoing, if this transaction will close, then the City and Purchaser shall cause the following to occur at the Closing: A Quitclaim Deed conveying the Property to Purchaser, duly executed and acknowledged by the City, shall be recorded in the Records of the Seward Recording District, Third Judicial District, State of Alaska. a. Purchaser shall pay to the City the price set forth in Section 2 of this Agreement. b. The title company shall issue to Purchaser the title insurance policy described in Section 7 of this Agreement. 5. Title: The City will deliver to Purchaser, at Purchaser's expense, within fourteen (14) days of mutual execution of this Agreement a commitment for title insurance (the "Preliminary Commitment") preliminary to the issuance of the title policy referred to in Section 7 of this Agreement, together with copies of all underlying exceptions described in the Preliminary Commitment. The Property is to be sold and conveyed subject to: (a) the condition that title to the Property is vested solely in the City and in the City's name prior to closing, and (b) reservations, restrictions and easements as disclosed in the Preliminary Commitment and approved by Purchaser. Purchaser shall be entitled to object to any exceptions stated in the Preliminary Commitment by delivering written notice to the City and Escrow Agent on or before fifteen (15) days after the receipt of the Preliminary Commitment, supplemented with the copies of the underlying exceptions described therein, which notice shall specify the matters to which Purchaser objects. If Purchaser objects to any such matters, the City shall have fifteen (15) days after receiving written notice from Purchaser to attempt to eliminate the matters to which Purchaser has objected or to cause Escrow Agent to insure over said matters. The City shall notify Purchaser in writing, within the fifteen (15) day period, if the City is unable or unwilling to eliminate said matters or cause Escrow Agent to insure over said matters. Purchaser may then elect, by written notice to the City and Escrow Agent, either to waive the objectionable matters and proceed to Closing or to terminate this Agreement and receive a refund of the Deposit, and the parties shall have no further obligations to each other under this Agreement. The parties agree that, promptly after the recordation of the plat for the Property, the Escrow Agent shall update the Preliminary Commitment to reflect the PURCHASE & SALE AGREEMENT 367 Page 4 of 13 Property as the Property to be insured under the title policy. With respect to such update, and with respect to any other amendments or updates to the Preliminary Commitment that occur prior to Closing, if there are any exceptions or matters not previously disclosed to which Purchaser objects, Purchaser may then elect to object to said matters as provided above; to terminate the Agreement and receive a refund of the Deposit; or waive the objectionable matters and proceed to Closing. Purchaser shall have the right to extend closing to address new or amended exceptions. Permitted Exceptions: All items to which Purchaser does not object under the immediately preceding paragraph, plus all items described in this paragraph, are referred to herein as "Permitted Exceptions": a. Notwithstanding anything else in this agreement, Purchaser may not object to any of the following title matters: reserved mineral rights, and rights reserved to federal patents. b. Purchaser may not object to the Reserved Easements described in Section 1.2. 6. Deed: Title to the Property shall be conveyed to Purchaser by a Quitclaim Deed (the "Deed") duly executed by the City and recorded at the Closing. The Deed shall be in the form and content acceptable to the City and Purchaser. 7. Delivery of Title Policy. At Closing, or as soon as practical thereafter, the City shall cause to be delivered to Purchaser the owner's title insurance policy required by this Agreement, which policy shall insure Purchaser's fee simple interest in the Property in the amount of the Purchase price, and which shall contain no exceptions other than the general exclusions and exceptions common to the form of policy issued, and the Permitted Exceptions. 8. Closing Costs: All Closing costs of the transaction, unless otherwise provided in this Agreement, shall be divided as follows: The City shall pay the following Closing costs: a. Any outstanding or pending assessments or liens b. City's attorney fees and costs C. Real Property taxes will be prorated to date of closing and if applicable, paid through Escrow d. Costs associated with recording the Reserved Easements Subject to Section 2 above, Purchaser shall pay the following Closing costs: a. All recording fees b. All document preparation fees c. All Escrow closing fees PURCHASE & SALE AGREEMENT 368 Page 5 of 13 d. Owner's standard coverage title insurance described herein (Required) e. Any ALTA title insurance policies desired by Purchaser (Optional) f. All Purchaser's attorney fees and costs g. Cost of Purchaser's appraisal h. Commitment fees, points, and financing costs Real Property taxes, if any, will be prorated to date of closing and, if applicable, paid through Escrow Notwithstanding the above, if the Escrow fails to close due to the default of one party, the defaulting party shall pay any escrow and title policy cancellation fees. Except for items in Section 11, from the date of mutual acceptance of this Agreement until Closing, Seller agrees to maintain the Property in its present condition. 9. Seller's Conditions Precedent: The parties acknowledge that the City's obligation to close on the purchase of the Property shall be subject to the following: a. Receipt of approval by Purchaser of Purchaser's inspection of the Property not revealing any basis upon which Purchaser timely terminates this Agreement as provided in paragraph 10 below. b. Approval of this Agreement by the Seward City Council, and, if a timely referendum petition is filed, approval by voters in a referendum election. C. No litigation or other claim which has any probability or reasonable likelihood of success, challenges or controverts the Purchaser's action to acquire the Property. d. Completion by Purchaser and the City of all items necessary to subdivide and plat the Property to be purchased. Purchaser to pay all amounts required by this Agreement. 10. Inspection• Purchaser, its agents and contractors, have been provided with access to the facility for a number of years, which gave Purchaser reasonable access to the Property to conduct such tests and inspections as Purchaser deems appropriate. If Purchaser reasonably determines from the inspections or testing that any condition of the Property does not meet Purchaser's satisfaction, Purchaser shall have the right within sixty (60) days after the effective date of this Agreement to object to such matter by delivering written notice to the City specifying the matters to which Purchaser objects. To the extent that any objection is curable, the City shall have thirty (30) days after receipt of the written notice to cure the deficiency, at the City 's expense and to Purchaser's satisfaction or negotiate an acceptable resolution with the Purchaser. Unless Purchaser has agreed to proceed as a result of the City's cure or other agreed -upon resolution, Purchaser may elect, by written notice to the City, to waive the objectionable matter and proceed to Closing, negotiate a different, written resolution with the City, or to terminate PURCHASE & SALE AGREEMENT 369 Page 6 of 13 this Agreement. If this Agreement is terminated by Purchaser pursuant to this paragraph, the Deposit shall be returned to Purchaser and the parties shall have no further obligation to each other under this Agreement. Site Assessment and Hazardous Substances: a. Purchaser acknowledges that some or all of its officers and owners are familiar with the Property. Purchaser, its agents and contractors, have been provided with access to the facility for a number of years, which gave Purchaser reasonable access to the Property to conduct such tests and inspections as Purchaser deems appropriate. Purchaser further acknowledges that it has (i) thoroughly inspected the Property and has had complete access to inspect the Property, and (ii) evaluated to the extent Purchaser deems necessary the need for an Environmental Site Assessment or any testing. Any additional environmental assessment or review is to be undertaken at Purchaser's option and expense. b. Purchaser has leased the Property for a number of years and is in a superior position to assess its condition; Seller expressly makes no warranties as to the physical condition of the Property and all inspection obligations rest with the Purchaser. C. Seller shall at its own expense and cost, not more than sixty (60) days after the effective date of this Agreement, deliver to Purchaser complete copies of any and all documents in Seller's knowledge or possession relating to the environmental condition of the Property, including hazardous substances. Such documents include, but are not limited to, assessments, reports, histories, certificates, notices, correspondence, and other written materials. Seller shall provide written notice to Purchaser of those documents which Seller has knowledge of that are not in Seller's possession on the effective date of this Agreement. d. Seller shall have no obligation to remediate or to incur any expense in connection with any environmental contamination and/or Hazardous Substances of any kind on the Property and/or which may have in the past, may now be in the process of or may in the future escape, migrate from or be released in any manner from the Property before or after Closing, and any remediation of any such environmental contamination or Hazardous Substances at any time shall be at Purchaser's sole cost or expense; provided, that Seller has complied with the disclosure requirements of section 10(c) above. e. Nothing in this Agreement shall be construed to require Seller to expend funds for remediation or to accept a reduction in the Purchase Price or other consideration set forth in this Agreement. f. "Hazardous Substances" shall mean: (i) all substances, the clean up and disposal of which is regulated by the Comprehensive Environmental Response Compensation and Liability Act of 1980 (CERCLA) and the Resource Conservation Recovery Act (RCRA), both as amended and all implementing regulations and any similar or PURCHASE & SALE AGREEMENT 370 Page 7 of 13 successor statutes and regulations; (ii) The applicable provisions of Title 46 of the Alaska Statutes and all implementing regulations, as amended and any similar or successor statutes and regulations; and (iii) All substances containing petroleum or other hydrocarbons, asbestos, solvents, paints, thinners or other materials, substances or waste which are or become regulated as hazardous or toxic under federal, state or local law. g. The terms of this Paragraph shall survive the Closing. 11. Property Condition. As Is. Where Is Sale_ Release and Indemnification. Seller sells and Purchaser buys the property hereunder "as is" and "where is." Seller shall have no liability or responsibility to Purchaser whatsoever for any violations of any law, regulation, building code, ordinance or other legal requirement of any kind whatsoever applicable to the property as may be discovered at any time, including but not limited to material (or non -material) Hazardous Substances contamination, violations of building or safety codes, latent defects, deterioration or problems or liabilities of any kind. Purchaser hereby releases Seller from and shall indemnify, defend and hold Seller harmless from any and all liabilities, costs, expenses or claims of any kind whatsoever arising out of or in connection with the property, including but not limited to any that may date to or originate during the time of ownership of all or any of the property by Seller or its predecessors in interest; provided, however, that this indemnification does not apply to instances where the liability is caused by the gross or sole negligence or intentional misconduct of Seller, its employees, agents, or assigns. The intent of the parties is that Purchaser has had already and shall continue to have a thorough opportunily to inspect and study the property before the closing, but that once such closing occurs, Seller walks away from the property so conveyed and from any and all legal liabili , or responsibility of any kind whatsoever arising out of or in connection with such prope , , except as expressly stated herein, and that Seller shall have, after the closing, no further responsibility or liability to purchaser or any other person or enti . for any claims of any kind that may arise as to or in connection with the propeM. Neither Seller, nor any of its officers, directors, employees, agents, attorneys, or representatives have previously nor does under this agreement make any representations or warranties, and none of the persons or entities described above shall in any way be liable for or with respect to: a. the condition of the property or the suitability of the property for Purchaser's intended use, or for any use whatsoever; b. the presence or existence of any hazardous substances, asbestos, oil or other petroleum product contamination or any other material as to which the discharge, leakage, spillage or presence on the property would be regulated by applicable state or federal law. Purchaser purchases the property "as is" and "where is" and assumes the responsibility and risks of all defects and conditions of the property_(and releases PURCHASE & SALE AGREEMENT 371 Page 8 of 13 and agrees to indemnify, defend and hold seller harmless from the same), including but not limited to environmental hazards and deterioration from age, weather, disuse, limited maintenance or other causes. Purchaser acknowledges that Purchaser has had the opportunity and will have the opportunity to inspect the property and will be relying entirely thereon. Purchaser acknowledges that notwithstanding any prior or contemporaneous oral or written representations, statements, documents or understandings, this Agreement constitutes the entire understanding of the parties with respect to the subject matter hereof, and supersedes all such prior or contemporaneous oral or written representations, statements, documents or written agreement and shall remain unaffected by any representations, statements or understandings subsequent to the date hereof which shall not be represented by a mutually executed amendment to this Agreement. The terms of this Section 11 shall survive the Closing. 12. Remedies: a. If Purchaser (a) fails, without legal excuse, to complete the purchase of the Property, or (b) otherwise defaults under this Agreement, the City shall be entitled to retain the $10,000.00 deposited by Purchaser with the Escrow Agent pursuant to Section 2 above, and such retention by the City of this $10,000.00 Deposit shall be the sole and exclusive remedy available to the City for such failure or default by Purchaser; provided, however, Purchaser shall remain responsible to pay its portion of subdivision and platting costs owed to the City or third parties and Purchaser shall not be reimbursed by the City for any subdivision and platting costs already paid by Purchaser, unless specifically provided otherwise herein. b. If the City fails, without legal excuse, to complete the sale of the Property, then the Deposit shall be returned to Purchaser, and City shall be responsible for reimbursing any subdivision and platting costs paid by Purchaser. The City's return of the $10,000.00 Deposit to Purchaser and reimbursement of any subdivision and platting costs paid by Purchaser, shall be the sole and exclusive remedy available to Purchaser for such failure or default by the City. 13. Costs and Fees: If either party institutes suit concerning this Agreement, the prevailing party shall be entitled to its reasonable attorneys' fees and costs. 14. Waiver: No delay in exercising any right or remedy shall constitute a waiver thereof, and no waiver by the City or Purchaser of a breach of any covenant of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. PURCHASE & SALE AGREEMENT 372 Page 9 of 13 15. Assignment: This Agreement is binding on the heirs, successors, an 16. Commissions: d Each party represents and warrants to the other that it has not engaged the services of any broker, finder or other person who would be entitled to any commission or fee in respect to the subject matter of this Agreement and each shall indemnify the other against any loss, cost, liability or expense incurred by the other as a result of any claim asserted by any such broker, finder or other person on the basis of any brokerage or similar arrangement or agreement made or alleged to have been made. 17. Notices No notice, consent, approval or other communication provided for herein or given in connection with this Agreement shall be validly given, made, delivered or served unless it is in writing and delivered personally, sent by overnight courier or sent by registered or certified United States mail, postage prepaid, with return receipt requested to: Seller: City of Seward Janette Bower- City Manager P.O. Box 167 Seward, Alaska 99664 Purchaser: Chugach Regional Resources Commission Willow Hetrick -Price — Executive Director PO Box 111686, Anchorage, Alaska 99508 or to such other addresses as either party may from time to time designate in writing and deliver in a like manner to the other party. Notices, consent, approvals, and communications given by mail shall be deemed delivered upon the earlier of three days after deposit in the United States mail in the manner provided above or immediately upon delivery to the respective addresses set forth above, if delivered personally or sent by overnight courier. 18. Entire Agreement: This document and its attachments contain the entire Agreement between the parties. It may not be modified except in writing and signed by all parties. 19. Construction of Agreement: The captions of the paragraphs of this Agreement are for convenience only and shall not govern or influence the interpretation hereof. This Agreement is the result of negotiations between the parties and, accordingly, shall not be construed for or against either party regardless of which party drafted this Agreement or any portion thereof. PURCHASE & SALE AGREEMENT 373 Page 10 of 13 20. Surviving Covenants: The provisions of this Agreement shall survive the delivery of the Deed. 21. Time is of the Essence: Time is of the essence for this Agreement. 22. Exclusive Agreement: This Agreement shall constitute an exclusive arrangement between the parties. The City shall not market, sell, negotiate for the sale of, or convey the Property to any other person, provided that Purchaser has not delivered notice that it will not close due to an unsatisfied condition. 23. Controlling Law and Venue: This Agreement shall be governed by, construed under and enforced in accordance with the laws of the State of Alaska, and venue for actions between the parties arising out of or related to this Agreement shall be in the Alaska Superior Court, Third Judicial District, Anchorage, Alaska. 24. Further Assurances: Whenever requested to do so by the other party, the City or Purchaser promptly and expeditiously shall execute, acknowledge and deliver any and all such conveyances, assignments, confirmations, satisfactions, releases, instruments of further assurance, approvals, consents and any and all further instruments and documents as may be reasonably necessary, expedient, or proper in order to complete any and all conveyances, transfers, sales, and assignments herein provided, and to do any and all other reasonable acts and to execute, acknowledge and deliver any and all documents as so reasonably requested in order to carry out the intent and purpose of this Agreement, including but not limited to subdividing and platting the tract containing the Property and the parcel to be the Property. PURCHASE & SALE AGREEMENT 374 Page 11 of 13 25. Possession: Purchaser shall receive possession of the Property at the closing and recording of the Quitclaim deed. Executed this 541,\ day of De(V KVj04022 Buyer: CHUGACH REGIONAL RESOURCES COMMISSION Willow Hetrick, Executive Director State of Alaska 3Y� Judicial District (or County of (or Municipality of The foregoing instrument was acknowledged before me this_ h 0 2cz n 022 by WILLOW HETRICK, Executive Director of a-AIGtSkou (state or place of incorporation) corporation, on behalf of the corporation. M eJrY� of S ature ommission Expires: Seller: CITY OF SEWARD Janette Bower, City Manager State of Alaska Seward Judicial District EIORIC&A6ENA Notary Public State of Alaska My Commission Expires May 17, 2025 The foregoing instrument was acknowledged before me this this of , 2022 by Janette Bower, City Manager Seward, Alaska, on behalf of the City of Seward. Notary Signature My Commission Expires: PURCHASE & SALE AGREEMENT Page 12 of 13 375 EXHIBIT A POSITION OF RESERVED EASEMENTS I. 20 foot wide utility easement for the water main that runs south from Railway Ave towards the APMI facility and serves the building itself as well as the Fire hydrant. 2. 20 foot wide utility easement for the sewer main that runs south from Railway Ave and serves the UAF building to the east of the APMI facility. 3. 20 foot wide access easement on the south side of the fence which is just north of Lowell Creek. PURCHASE & SALE AGREEMENT 376 Page 13 of 13 o Chugach Regional �p �G Resources Commission Chenega October 21, 2022 Eyak Janette Bower, City Manager Nanwalek 410 Adams Street Port Graham PO Box 167 Qutekcak Seward, Alaska 99664 Native Tribe Via email to: ibowergcityofseward.net Tatitlek Re: Purchase of Parcel ID: 149200161 Tract 1-13, Waterfront Tracts — Mariculture Valdez Name Addition, Plat No. 97-18 and the Mariculture Technical Center Tribe Dear Janette: Thank you for the opportunity to negotiate the purchase of the land, fixtures, and improvements at Parcel ID: 14920016 1 Tract 1-B, Waterfront Tracts — Mariculture Addition, Plat No. 97-18, including the Alutiiq Pride Marine Institute (APMI) building located at 101 Railway Avenue, Seward, Alaska. With this letter, I am confirming Chugach Regional Resource Commission's (CRRC) interest in purchasing this property under the terms proposed in this letter. Proposal CRRC proposes to purchase the following land, fixtures, and improvements from the City: Tract 1-B, Waterfront Tracts — Mariculture Addition, (Plat 97-18: est. 66,164 square feet of land / 1.52 acres); 11,408 square foot building located on the land, which houses the Mariculture Technical Center (MTC); and improvements made to the building. Price: Our proposed purchase price is $500,000.00, based on the appraised fair market value of the property, excluding the improvements and fixtures. After our initial conversation with City staff about purchasing the property, CRRC engaged MacSwam Associates LLC to conduct an appraisal of the property's market value. The appraisal evaluates the market value of the land and the building separately. A copy of the appraisal is attached to this letter. Conditions: This offer is contingent on CRRC receiving financing for the agreed purchase price. We have already begun the fundraising and application process to secure financing and anticipate no issues there. We expect that the standard due diligence period and required inspections will be minimal — limited to environmental inspections and receiving all records in the City's possession relating to the building and land — since we have used and maintained the building since it was put into operation and are familiar with its condition. PO BOX 111686, Anchorage, Alaska 99511-1686 • (907) 224-5181 ww.crrcalaska.org A Tribal Organization Focusing on Natural Resource Issues Affecting the Chugach Region of Alaska 377 This offer is for the property as redefined in the agreement between the City, University of Alaska Fairbanks, and CRRC that was executed in February of 2022.' Time Frame: We request that you respond to this letter by December 16 2022 so that we are able to plan on our end for the next steps in the process. Property History The APMI facility is on land that CRRC leases from the City, which the City owns. Since 1970, the property has been leased at no cost to various parties. In 1970, the City leased the property to the University of Alaska Fairbanks; the lease was eventually extended to last for 100 years. In 1995, the property was subleased to the Alaska Department of Fish and Game, where ADF&G used EVOS settlement funds to construct the building that now serves as the MTC. The building was placed into operation in 1997 by CRRC's constituent tribe, the Qutekcak Native Tribe (QNT), who leased and operated the facility until CRRC formally took over operations in 2002. In 2004, the sublease to ADF&G was terminated and the building was transferred into the City's possession. In the transfer agreement, ADF&G gave the building to the City at no cost on the condition that the building would always be used as a MTC. In 2006, CRRC began subleasing the property directly from the City. CRRC's current lease was executed on January 25, 2021 for a term of five years and was amended this spring to last through 2069 and remove all subleases. CRRC currently operates the APMI facility on the property. CRRC is an inter -Tribal fish and wildlife commission federally -authorized as a Tribal consortium under the Indian Self -Determination and Education Assistance Act, and organized as a state and federal nonprofit organization. APMI is a hub for CRRC's support for natural resource management and food security for our seven member Tribes including the Native Village of Eyak, Qutekcak Native Tribe, Valdez Native Tribe, Native Village of Port Graham, Native Village of Chenega, Native Village of Nanwalek, and Native Village of Tatitlek. APMI houses shellfish hatchery operations, mariculture and research projects, and also monitors regional water quality and algal blooms. APMI is one of only two Tribal hatcheries and the only shellfish hatchery in Alaska. Working hand -in -hand with — and for the benefit of — the Tribes of the Chugach, APMI's programs promote habitat restoration, species stock enhancement, mariculture, and ocean monitoring that benefits the residents of Seward, the Chugach region, and the entire State. Benefits to the City of a Sale to CRRC CRRC's experience with and investment in the property make the proposed purchase of the property at the value of the land ($500,000) an equitable price. The City received the building at no cost, and the City's potential uses of the building are limited solely to shellfish mariculture. CRRC has performed the repairs and maintenance of the facility since before the building was transferred into the City's possession from ADF&G. CRRC's expenditures in maintenance and improvements to the building exceed its current value: over the last 10 years alone, CRRC has invested more than half a million dollars into the facility in this regard — excluding the cost of deferred maintenance. The exact acreage is not yet determined, since the property is in the process of being replatted. CRRC and UAF are sharing the costs of a replat that includes a "land swap" of small portions of property between Tract 1-A (UAF) and Tract 1-B (CRRC) that the City, UAF, and CRRC agreed on in the February 2022 Memorandum of Agreement. -2- 378 Transferring the property from the City to CRRC will provide direct economic benefits to the City. CRRC has badly needed to expand its facilities for many years. We are seeking funds to construct an 8,694 square foot expansion of education, cultural, training, office, housing, and lab space. Expanded facilities mean APMI is able to accept more contracts to bring in revenue, host more events, conduct more research, and provide more workforce and community training. Ownership of the property would position CRRC to access additional funding sources to complete this facilities expansion project. Ownership of the property would also make additional funding from the Bureau of Indian Affairs (Fish Hatchery Maintenance Program) available to complete necessary maintenance and repairs, work which will ensure that the property remains a state-of-the-art mariculture and research facility for years to come. These additional funding sources will allow APMI to grow its operations and create new jobs — which directly benefit the local community and further solidify Seward's position as a hub of Alaska's marine research and manculture industries. As the only shellfish hatchery in Alaska, APMI is the forefront of the state's burgeoning mariculture industry. APMI strengthens the local economy by providing stable jobs and provides support for food security in Seward and throughout the Chugach region. APMI also attracts visitors and events that bring in thousands of dollars into the Seward economy annually. As a contracting entity with the Bureau of Indian Affairs, CRRC receives annual operational and administrative funds for the organization and a Section 105(1) Lease Agreement which provides annual funding for basic operational costs including insurance, utilities, maintenance, and reserve funds for repairs to the building itself meaning were self- sustaining and sufficient. In recent years, APMI has doubled its grant and contract revenue as well as staff, currently employing 12 people who call Seward home. Recent legislative changes at the state level authorizing shellfish enhancement coupled with massive investments at the federal level mean the mariculture industry is poised to emerge as an economic engine of Alaska. APMI currently engages in both hatchery nursery operations and grow -out research to adapt manculture techniques for the Alaskan shellfish industry. APMI is also the flagship location in the state for research and development of shellfish hatchery practices, red and blue king crab hatchery enhancement models, and seed and technical knowledge for the kelp farm industry. Finally, the City's sale of the property at CRRC's proposed purchase price would serve as a testament to the City's commitment to supporting not only the mariculture industry but also Seward's Native residents and neighbors. The City has provided massive support in terms of subsidies and property/land grants for other local organizations which undertake similar work as APMI (such as the Sea Life Center and UAF) that have not always been extended to APML Yet APMI occupies a unique position within the marine research and mariculture industries because its work serves the interests of CRRC's seven member Tribes — the original stewards of the Chugach region — as well as the local community of Seward. To work with CRRC to transfer the property at an equitable price not only acknowledges the support of City officials for the important contributions of APMI within the Seward community but allows APMI to contribute even more moving forward. Just as the City is committed to the long-term health of the ecosystem and economy of Seward, so is CRRC committed to the economic and cultural prosperity of the local Seward community and the Tribes of the Chugach region. We appreciate the opportunity to purchase the property that will facilitate the continuation of APMI's important work for generations to come. Sincerely, WK QNict, --pyic.2 Willow Hetrick -Price Executive Director Chugach Regional Resources Commission Enc: August 2022 Appraisal Cc: Stephen Sowell (ssowellkcitvofseward.net) 379 MacSwain Associates LLC 4401 Business Park Boulevard, Suite 22, Anchorage, Alaska 99503 APPRAISAL REPORT Market Value Estimate Alutiiq Pride Marine Institute (APMI) Property 101 Railway Avenue, Seward, Alaska Date of Value: May 10, 2022 File No. 22-3386 Submitted To: Willow Hetrick, Executive Director Chugach Regional Resources Commission PO Box 111686 Anchorage, Alaska 99511-1686 MR MacSwain Associates LLC 4401 Business Park Blvd., Suite 22 Anchorage, Alaska 99503 Phone: 907-561-1965 Fax: 907-561-1955 s. macswainCamacswain. com August 9, 2022 Willow Hetrick, Executive Director Chugach Regional Resources Commission PO Box 111686 Anchorage, Alaska 99511-1686 Re: Market Value Estimate Alutiiq Pride Marine Institute (APMI) Property Tract 1B, Waterfront Tracts Subdivision, Mariculture Addition, Plat No. 97-18 101 Railway Avenue, Seward, Alaska Dear Ms. Hetrick: We have prepared an Appraisal Report that estimates the market value of the above - referenced marine industrial property located in Seward, Alaska. The appraised property consists of an 11,408± square foot facility known as the Alutiiq Pride Marine Institute (APMI) property, situated on 66,164± square feet (1.52± acres) of land (based on proposed replat). The building was constructed in 1996 and has been used as a research facility for raising and studying shellfish and other marine life. Since development, multiple entities have possessed ownership interests or have been involved in the operation in the property. These entities include the City of Seward, University of Alaska, Department of Fish and Game, Chugach Regional Resources Commission (CRRC), Qutekcak Native Tribe (QNT), and Alutiiq Pride (subsidiary of CRRC). Fish and Game's interest was removed in 2004. A lease agreement executed on April 25, 2022 indicates the current lessor is the City of Seward and lessee is CRRC. Thus, the University of Alaska's interest in the property has been removed. This lease agreement continues into 2069 and limits the allowable use of the subject building to a shellfish hatchery and related uses. The Sublease Termination and Property Transfer Agreement notes this encumbrance, which affects the marketability of the appraised property and is considered in the valuation process. Currently, the property is owned by the City of Seward and operated by Alutiiq Pride under CRRC. The intent of the appraisal is to assist the CRRC with purchasing the property from the City of Seward. The valuation excludes specialized equipment and tanks pertaining to hatcheryuse. The appraisal is premised on a hypothetical condition that disregards the lease between the City of Seward and CRRC, and values the fee simple entitlements subject to the building encumbrance. Moreover, the property is in the process of being replatted to incorporate a proposed land exchange with the adjacent property owners (City of Seward and University of Alaska through land lease). A drawing provided by CRRC indicates 8,362± square feet on the north/east end of the property will be exchanged for 6,224± square feet on the south/east end. We make an extraordinary assumption that the property is 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 381 MacSwain Associates LLC replatted and analyze the property subject to the updated dimensions. The report is prepared in accordance with the Uniform Standards of Professional Appraisal Practice (USPAP). Based on the data, reasoning, and analysis that follow, the market value of the appraised property, as of May 10, 2022, is estimated as follows. Additionally, we list the contributory value of the land and improvements. Contributory Value of Subject Land $500,000 Contributory Value of Subject Improvements $1,075,000 Market Value Estimate of Subject Property $1,575,000 We direct your attention to the Scope of Work, Certificate of Appraisal, and Assumptions and Limiting Conditions, for an explanation of restrictions and limitations of this report. If you have any questions, please contact our office. Respectfully submitted, Steve MacSwain, MAI State of Alaska Certificate No. 42 Alex Kleinke State of Alaska Certificate No. 148873 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 382 MacSwain Associates LLC Appraiser Certification The undersigned certifies that to the best of their knowledge and belief: 4 The statements of fact contained in this report are true and correct. 4 The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are our personal, impartial, and unbiased professional analyses, opinions, and conclusions. 4 We have no present or prospective interest in the property that is the subject of this report, and no personal interest with respect to the parties involved. 4 We have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. 4 We have not performed any services as an appraiser or in any other capacity, regarding the property that is the subject of this report, within the three-year period immediately preceding acceptance of this assignment. 4 Our engagement in this assignment was not contingent upon developing or reporting predetermined results. 4 Our compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. 4 The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. 4 The reported analyses, opinion, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. 4 The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. 4 Alex Kleinke of MacSwain Associates, LLC inspected the subject property on May 10, 2022. 4 No one provided significant real property appraisal assistance to the persons signing this certification. 4 As of the date of this report, Alex Kleinke and Steve MacSwain, MAI are certified General Real Estate Appraisers in the State of Alaska and have completed the education requirements through June 2023. 4 As of the date of this report, Steve MacSwain, MAI has completed the Standards and Ethics Education Requirements for Designated Members of the Appraisal Institute. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 383 MacSwain Associates LLC 4 As of the date of this report, Alex Kleinke has completed the Standards and Ethics Education Requirements for Practicing Affiliates of the Appraisal Institute. 4 As of the date of this report, Steve MacSwain, MAI has completed the continuing education program for Designated Members of the Appraisal Institute. 4 As of the date of this report, Alex Kleinke has completed the continuing education program for Practicing Affiliates of the Appraisal Institute. Steve MacSwain, MAI State of Alaska Certificate No. 42 819122 Alex Kleinke Date State of Alaska Certificate No. 148873 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 384 MacSwain Associates LLC Table of Contents Title Page Transmittal Letter Appraiser Certification Table of Contents Appraisal Summary 1 Chapter 1: Definition of the Appraisal Problem 9 Chapter 2: Seward Area and Market Summary 14 Chapter 3: Neighborhood Summary 18 Chapter 4: Site Description and Analysis 20 Chapter 5: Improvement Description and Analysis 23 Chapter 6: Highest and Best Use Analysis 26 Chapter 7: Land Valuation — Sales Comparison Approach 28 Chapter 8: Cost Approach and Conclusion of Property Value 36 Addendum Assumptions and Limiting Conditions Appraiser Qualifications 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 385 MacSwain Associates LLC Appraisal Summary Value Type: Market value Property Type: Marine industrial property (mariculture facility) Property Rights Appraised: Fee simple estate Location: Southeast corner of Railway Avenue and Lowell Point Road, just west of Third Avenue and south of the Seward Townsite, Seward, Alaska Legal Description: Tract 1-B, Waterfront Tracts — Mariculture Addition, Plat No. 97-18 Physical Address: 101 Railway Avenue, Seward, Alaska Property Owner: City of Seward (per Kenai Peninsula Borough) Property Occupant: Alutiiq Pride, subsidiary of Chugach Regional Resources Commission (CRRC) Zoning: Institutional District (INS) Site Description: Irregular -shaped parcel fronting Railway Avenue and Lowell Point Road, site area contains 66,164± square feet or 1.52± acres based on replat, which proposes to exchange land with adjacent property owner. Topography is generally level, gently sloping towards Resurrection Bay. Improvement Description: The primary improvement on the Alutiiq Pride Marine Institute property is the Mariculture and Technical Center (MTC) Building measuring 62'X 184', indicating a gross building area of 11,408± square feet. The building is steel - frame and sets on a concrete foundation. It is designed for shellfish husbandry and research and contains large rooms to accommodate tanks. Portions of the building are demised into office spaces, restrooms, and lab areas. The building contains two (2) 10'X 14' overhead doors. Site improvements consist of gravel fill, 6-7-foot chain -link fencing around the site with a security gate, concrete parking pad, fuel oil tank and yard lighting. Other improvements owned by CRRC are not included, such as specialized equipment in the MTC building and new shop building under construction on site. Access/Frontage: 664± feet on Railway Avenue / Lowell Point Road, southeast end of property will have 170± feet of Resurrection Bay frontage upon replatting 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 386 MacSwain Associates LLC Utility Service: Hazardous Substances: Flood Hazard Restrictions: Easements and Restrictions: Sale/Lease History: Highest and Best Use: Extraordinary Assumption: Hypothetical Condition: Date of Property Inspection: Effective Appraisal Date: Date of Report: Summary of Value Indicators: Land Value Depreciated Building Value Public water, sewer, electricity, and telephone None known South portion of property within Zone VE, coastal flood zone with velocity hazard (wave action), base flood elevation of 17 feet, remainder of property Zone X, areas determined to be outside the 0.2% annual chance flood plain Plat No. 97-18 indicates 15' utility easement along north boundary, 20' utility easement near north portion of west boundary, and 10'X20' anchor easement near west boundary No known sales in the past three years. The property is leased by CRRC from the City of Seward, but no payment is made or required. Current mariculture use and related uses Property is replatted based on drawing provided by CRRC. Property unencumbered from current lease agreement and appraised based on fee simple entitlements subject to the encumbrance pertaining to building use May 10, 2022 May 10, 2022 August 9, 2022 $500,000 ($7.50/SF) $1,075,000 Market Value Estimate: $1,575,000 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 2 387 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Taken By: Alex Kleinke Southwest view of subject building from east boundary Northwest view of subject building taken near southeast boundary 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 3 388 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Taken By: Alex Kleinke South view taken from property entrance at Railway Avenue South view of building front and parking area, fuel oil tank on left 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 4 389 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Taken By: Alex Kleinke East view towards Resurrection Bay from south portion of property, note chain link fencing Northeast view of Railway Avenue frontage, property on right 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 390 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Interior view of hatchery area Interior view of laboratory Taken By: Alex Kleinke 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 391 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Interior view of dry lab Interior view of hatchery area Taken By: Alex Kleinke 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 392 MacSwain Associates LLC Date: May 10, 2022 Subject Property Photographs Taken By: Alex Kleinke APMI / MTC office at southeast end of building Shower room 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 8 393 MacSwain Associates LLC Chapter 1: Definition of the Appraisal Problem Overview We prepare an Appraisal Report that analyzes the Alutiiq Pride Marine Institute (APMI) property, also known as the Maritime Technical Center and Shellfish Hatchery (MTC). This property consists of an 11,408± square foot building, situated on a 66,164± square foot site on the corner of Railway Avenue and Lowell Point Road. The land and improvements are owned by the City of Seward. CRRC leases the property on a gratis basis, and their subsidiary, Alutiiq Pride, operates the property as a shellfish hatchery and facility to study marine life. The Sublease Termination and Property Transfer Agreement conveying the property to the City of Seward limits the building's allowable use to the use described above. The intent of the appraisal is to assist CRRC with potentially purchasing the property from the City of Seward, and our analysis accounts for the building encumbrance in the valuation process. The type of value estimated is market value and the property interest analyzed is the fee simple estate subject to the building encumbrance. The report is intended to comply with the Uniform Standards of Professional Appraisal Practice (USPAP). Value Type Market value Client CRRC Intended Use of Assist client with purchase of property from City of Seward Appraisal Report Intended User of CRRC Appraisal Report Property Inspection May 10, 2022 Date Effective Appraisal May 10, 2022 Date 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 9 394 MacSwain Associates LLC Date of Report August 9, 2022 Identification of Real The appraised property is situated on the southeast corner of Railway Estate Appraised Avenue, and Lowell Point Road. Railway Avenue borders the north side of the property and converts to Lowell Point Road, which borders the west side of the property. The property is legally defined as Tract 1-B, Waterfront Tracts — Mariculture Addition, Plat No. 97-18. The physical address is 101 Railway Avenue, Seward, Alaska. The Kenai Peninsula Borough identifies the property as Tax Parcel No. 149-200- 16. This location is just south of the Seward Townsite and southwest of the Alaska SeaLife Center. Definition of The type of value estimated is market value. Market value is defined as Market Value follows. The most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: a. buyer and seller are typically motivated- b. both parties are well informed or well advised, and acting in what they consider their own best interests; C. a reasonable time is allowed for exposure in the open market; d. payment is made in terms of cash in US dollars or in terms of financial arrangements comparable thereto; and e. the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. I 1 Appraisal of Real Estate, Fifteenth Edition (2020), by the Appraisal Institute, p. 49. 22-3686 — Market Value ofAPMI Property, 101 Railway Avenue, Seward, Alaska 10 395 MacSwain Associates LLC Our market value estimate disregards lease agreements between CRRC and the City of Seward and is premised on the fee simple estate, which Property Rights is defined as follows. Appraised Absolute ownership unencumbered by any other interest or estate, subject only to the limitations imposed by the governmental powers of taxation, eminent domain, police power, and escheat.2 Notably, the property rights appraised are subject to the building encumbrance which limits use to a shellfish hatchery and associated uses. Legal Description Public records indicate the subject property is legally defined as follows: Tract IB, Waterfront Tracts Mariculture Addition, Plat No. 97-18, Seward Recording District, Third Judicial District, State of Alaska. Property Owner Public Records indicate the owner of the appraised property is the City of Seward. Assessed Kenai Peninsula Borough assessment information for 2022 follows. We Value note, the land and improvements are assessed on separate property accounts. The land assessment is listed under Parcel ID 149-200-16, while the improvements are listed under the adjacent property's assessment. It is our understanding, the land assessment represents fee simple estate while the improvements represent possessory interest. As ownership is public, no property taxes are paid. Due to the assessment methodology employed by the Borough, and the overlapping assessment figures with the adjacent property, we do not consider the assessed value to be representative of market value. Year Land proo 2022 S496,300 S2,392,100 S2,888,400 2 Appraisal of Real Estate, Fifteenth Edition (2020), by the Appraisal Institute, p. 60. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 11 396 MacSwain Associates LLC Three Year Sale and There have been no known sales of the property in the past three years. Lease History The property has historically been leased by CRRC from the City of Seward, but no rental payments are required. Report Type and This Appraisal Report estimates the market value of a special-purpose Methodology property. The property was constructed in the 1990s and designed as a shellfish hatchery. It is currently utilized in this manner, and for other marine -related activities. A restriction contained in the Sublease Termination and Property Transfer Agreement prohibits any uses beyond the building's current use. Due to the lack of market -based sales and leases of buildings with similar restrictions, we do not develop the sales comparison or income capital approaches to value. Instead, we utilize the cost approach to develop indicators of market value. The cost approach is appropriate when analyzing special-purpose properties. This first step in this approach is to value the subject land as vacant and unencumbered utilizing the sales comparison technique. The second step is to estimate the replacement cost of the subject building utilizing a comparative cost analysis. Thirdly, we deduct all forms of depreciation, including physical deterioration due to the building's age and condition, external obsolescence (if any), and functional obsolescence. We consider the building's use restriction to be a form of functional obsolescence. While functional obsolesce is usually thought of as a physical impairment or design flaw that limit use of a property, we consider a legal constraint that restricts use of the building to have the same market effect. The final step is to add the unencumbered land value and the depreciated improvement value to arrive at a market value conclusion. The appraisal report is a summary of the appraisers' data, analyses, and conclusions with supporting documentation retained on file. Scope of Appraisal Alex Kleinke of MacSwain Associates, LLC performed the appraisal inspection on May 10, 2022. Steve MacSwain, MAI is familiar with the property from other assignments in Seward. Alex Kleinke of MacSwain Associates, LLC performed the data collection and prepared draft reports. Steve MacSwain, MAI administered the appraisal process, reviewed draft reports, and concurred with an opinion of value. Preparation of this report encompassed the following scope of work that concluded with an opinion of market value. 4 Inspected the subject on May 10, 2022 with Willow Hetrick, Executive Director of CRRC; Jeff Hetrick, Mariculture Director of Alutiiq Pride, and Naomi Palosaari, CRRC's Attorney; 4 Reviewed Plat No. 97-18; 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 12 397 MacSwain Associates LLC 4 Reviewed Land Survey indicating proposed land exchange with adjacent property owner prepared by Stantec, provided by client; 4 Reviewed Sublease Termination and Property Transfer Agreement recorded January 9, 2004; 4 Reviewed Memorandum of Lease No. 2022-000403-0 between City of Seward and CRRC; 4 Reviewed Lease Amendment No. 1 regarding Lease and Operating Agreement for the Alutiiq Pride Marine Institute and Shellfish Hatchery; 4 Reviewed Mariculture Technical Center Business Plan, prepared by the Mariculture Technical Center Steering Committee on November 7, 1997; 4 Reviewed blueprints, building plans, and site plans for the Mariculture Technical Center prepared by KCM, Inc., dated January 17, 1996; 4 Reviewed Alaska Mariculture Development Plan dated March 23, 2018; 4 Gathered data from the State of Alaska Recorder's Office, Kenai Peninsula Borough, and City of Seward regarding ownership and general property information; 4 Interviewed knowledgeable market participants regarding current market conditions, trends, and expectations; 4 Gathered and confirmed information on comparable land sales in Seward; 4 Gathered and confirmed information on comparable construction costs in Seward and other coastal/marine communities in Alaska; 4 Applied the sales comparison technique to arrive at indications of land value; 4 Developed the cost approach to estimate replacement cost; 4 Analyzed effect of all forms of depreciation on the subject building, including the effect of the building restriction; and 4 Concluded with an opinion of market value utilizing the cost approach. Exposure Time We have collected and analyzed market and economic data that projects real estate trends and activity for properties with similar characteristics. Discussions with Brokers and analysis of similar properties indicate that a period of approximately one year prior to our effective date of value is a reasonable exposure period. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 13 398 MacSwain Associates LLC Chapter 2: Seward Area and Market Summary Overview We present a summary analysis of factors that define the socio- economic factors defining the Seward economy and real estate market. The map below depicts Seward location within Southcentral Alaska. Seward is located at the head of Resurrection Bay, on the southeast side of the Kenai Peninsula. It lies 70 air miles south of Anchorage or 126 miles via the Seward Highway. Seward has an ice -free port with year- round access to the Alaska Railroad. Location Map Anchorage j NAnchorage �Tyonek U N I T E D S T A T E S Whittier Nikiski o Salamatof c Kenai oSterling Chugach State Park Soldotna _Soldotna o Cooper Cohoe Landing Q Cgi j Clam Gulch Kenai National Wildlife Refuge Chenega o ook lnfet Ni SewardSeward s Homer enai Fjords National Park+ .S_ .Anchor Dint - Resurrection Bay Kachemak City ma Co ri ht6Hn2o03r Micro-so-ft`G'60+andfor its suppliers. All ri hts reserved. Population Within city limits, Seward's 2020 Census population was 2,717, representing a slight uptick from the estimates over the past three years. Over the past ten-year interval, the population has remained stable. Community growth areas are principally rural residential neighborhoods to the north outside city boundaries. According to the State of Alaska Division of Community and Regional Affairs (DCRA), a table containing Seward's historic population follows. 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2,717 2,545 2,569 2,512 2,663 2,740 2,768 2,487 2,752 2,746 22-3686 - Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 14 399 MacSwain Associates LLC The actual contributory population to the Seward economy is 4,800± residents with the inclusion of rural residential districts located outside of city boundaries. Moreover, the seasonal population swells to nearly 6,000± during the prime summer months. Seward Employment Seward employment is gradually shifting from trades and fishing to leisure, hospitality, and government. Although Seward employment is projected to increase, we anticipate unemployment to remain above the statewide rate due to the seasonal character of the economy. Because of high demand for seasonal employment, part of the work force resides outside of the Seward residential sphere. Seward Area Map V. Small Boat � Seward''�,;� Harbor ownsite lWN �. Property •� `� 7% SMIC %' Seward Economic Ice -free deep -water port facilities integrated with road and rail service Sectors to interior Alaska drive the Seward economy. The port is home to a commercial fishing fleet, and is the impetus for thriving tourism and recreation. These latter economic sectors have enhanced retail and service industries as well as increased demand for petroleum products. 22-3686 - Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 15 400 MaCSwain Associates LLC Diversification of the Seward economy has been a central theme of city management, planning, and infrastructure development over the past few decades. Examples of economic diversification include expansion of the Small Boat Harbor, Alaska Vocational and Technical Center (AVTEC), Aurora Energy Services Coal Terminal (not operating), and the Spring Creek Correctional Facility. Furthermore, construction of a breakwater to protect Seward Marine Industrial Center (SMIC) from prevailing weather and seas will improve the economic viability as a market alternative for shipbuilding and repair. Evolving economic diversification is a stabilizing influence and cause to enhance growth opportunities for corollary industries. Despite the seasonal character of the Seward economy, government, natural resources, health care, and transportation sectors contribute year-round employment. A summary analysis of the primary components of the Seward economy follows. Tourism: Tourism has continued to be a strong economic sector of the Seward Economy since the recovery from the national recession. Over the five-year period from 2014 to 2018, the City of Seward reported a 17% increase in sales tax revenue, and a 3 1 % increase in hotel/motel tax over the same period, with 2019 figures anticipated to grow further. New hotel construction in 2020 has the potential to further increase revenues in future seasons. Cruise ship port calls increased from year to year since 2013 (50 ships) to 2016 (67 ships) to 2019 (87 ships and 95 days with cruise ships in port). Consequently, Seward cruise ship visitation increased by 84 percent over the same period, with 125,000± passengers in 2013 to 230,000± passengers estimated in 2019.3 The 2013 figures represent an average passenger/ship ratio of 2,500 passengers, while 2019 figures indicate 2,640 passengers. The increase is due to not only fuller ships, but also the industry replacing medium- sized cruise ships with larger cruise ships. Conversely, expedition style trips with 100 to 200 passengers are becoming increasingly common. These ships, while lowering the passenger/ship average, offer exclusive, high -cost ecotrips. As this trend continues, passenger volume should continue to increase over the long term, with exception to the substantial decline experienced for 2020 and 2021 due to the COVID-19 Pandemic. According to the Cruise Line Agencies of Alaska Calendar, 76 cruise ship dockings are planned for the Summer 2022 season. PortActivity: As an industrial port, Seward has not reached the potential that was invested in port infrastructure. However, over the past several years, SMIC has benefited from increased demand for lease property. 3 City of Seward, Comprehensive Annual Financial Reporting. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 16 401 MacSwain Associates LLC Companies that commenced leases in SMIC in 2013 and 2014 include Raibow Fiberglass and Boat Repair and Vigor Alaska. Raibow continued to expand their lease footprint, entering into new leases in 2016 and 2019, but is now out of business and not operating in SMIC. JAG Alaska, Inc. became the new operator at the Seward shipyard after Vigor announced its withdrawal. Additional new lessees in SMIC include SEWMAR, LLC and Hamilton Construction. Established marine industrial uses that enhance economic productivity include bulk fuel storage, ship repair and dry-dock, and fish processing. The US Coast Guard has expressed interest in commencing land leases in SMIC, however no official commitments have been made as of late 2021. SMIC recently completed a new $27M± rubble mound breakwater, intended to improve protection and enable moorage of larger ships, with a new dock rounding out recent SMIC construction. Construction: A summary of construction projects that had a measurable effect on the Seward economy include: $30 million Seward Long -Term Care Facility (LTCF) in 2010 16,300± square foot, $7.4 million± Seward Community Library and Museum in 2012 4 $13 million student housing complex for Alaska Vocational Technical Center in 2014 Conversion of the 13,500± square foot former Elks Lodge into a brewery/restaurant in 2013 4 New 80± room hotel on the corner of 4th Avenue and Van Buren Street in 2021 19,000± square foot special -use marine industrial building located north of the Seward Small Boat Harbor in 2020 Real Estate Market We anticipate the Seward real estate market to remain stable over the Summary medium and long-term with upward trending prices for properties with high demand and limited supply. Importantly, the real estate market has a direct link to the health of Seward's economic sectors. For example, increases in tourism and recreation cause greater demand for properties that can accommodate cruise ships. These market dynamics will cause upward price pressure. Short-term uncertainty existed throughout the Summer 2021 tourist season; however, many expect a return to normalcy for Summer 2022 as COVID-19-related worries subside. Offsetting this optimism is rising fuel prices, which could dampen demand. Moreover, an employee shortage has prevented many businesses, primarily restaurants, from operating at full capacity and taking advantage of the return of tourism, as hesitancy to travel has diminished. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 17 402 MacSwain Associates LLC Chapter 3: Neighborhood Summary Overview The subject neighborhood is southwest of the Seward Townsite and Downtown Seward. Mixed -use in character, with both primarily Institutional, Commercial, and Resource Management zoning is evident. The neighborhood is anchored by the Alaska SeaLife Center, a 120,000 square foot facility that combines a public aquarium, marine research, and wildlife rehabilitation. The reader is referred to the zoning map below illustrating neighborhood land use and assisting with the description and analysis that follows. City of Seward Zoning Map Neighborhood while zoned Institutional, the subject neighborhood is primarily marine Description industrial in character. Setting just southwest of Downtown Seward, the neighborhood extends south from Third Avenue along Railway Avenue and Lowell Point Road. Surrounding development on Institutional - zoned land includes the Rae Marine Education Property to the north owned by the University of Alaska, the University of Alaska Seward Marine Center adjacent on the east boundary, and the subject Alutiiq Pride Mariculture facility. Further to the east within a commercial zoning district is the Alaska SeaLife Center, a premier public aquarium and marine mammal rehabilitation facility. To the south within the Resource Management zoning district is Resurrection Bay Seafoods processing facility. The neighborhood benefits from Resurrection Bay 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 18 403 MacSwain Associates LLC frontage and view amenities across the bay. Lowell Creek Waterfall has historically cause flooding within the neighborhood, however flood mitigation performed by the City of Seward has reduced flooding in recent years. Streets are paved and maintained by the City of Seward, and improved with sidewalks. Public utilities available in the neighborhood include water, sewer, electricity, and telephone. Summary In summary, the subject is located within a mixed -use neighborhood with industrial and institutional uses, centered around the Alaska SeaLife Center. Proximity to Resurrection Bay promotes marine - related industrial and institutional uses. Moderate growth is anticipated for the neighborhood with upward pressure on property values. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 19 404 MacSwain Associates LLC Chapter 4: Site Description and Analysis Overview Analysis of land describes the characteristics that enhance or detract from its utility or marketability. The parcel description and analysis is based on the May 10, 2022 property inspection, information provided by the client, and review of Plat Map 97-18, survey showing tract changes, aerial, and other mapping. The survey map below and aerial map on the following page assist in the description and analysis of the site that follows. The survey below reflects a proposed land exchange with the adjacent property owner. The blue area, which is currently part of the subject will be exchanged for the green area on the southeast end. The appraisal is premised on the exchange, thus the green area is included in the valuation and the blue area is excluded. Site Description Tract Changes Survey Railway Ave. / TRACT 11 fa p�1 Po °AR apt lEs N Location: Shape and Land Area: Access: TIRE Za;aN �\ uTNa. 91 0 \ Subject Site (yellow & green) G' 6224 saeareleeT /. / 9p� / =iErz EQESYION S�R R HORIZONTAL CONTROL Tnla survey uees .he �A0»i(20n) Alaska St— Plane Co 4, In U.s, SNrvey F a BASIS OF GEODETIC COORDINATES The NGS publlshed NA063(2011) p-Ifl n V station 945 was held flied - 600719.41233" (N). 149'25'S0.64017' VERTICAL CONTROL Southeast corner of Railway Avenue and Lowell Point Road, just west of Third Avenue and south of the Seward Townsite, Seward, Alaska Subject site is irregular -shaped, containing 66,164± square feet (1.52± acres) based on proposed replat. Railway Avenue, paved, two lane road 22-3686 — Market Value ofAPMI Property, 101 Railway Avenue, Seward, Alaska 20 405 MacSwain Associates LLC Zoning: Frontage and Exposure: Easements and Restrictions: Public Utilities: Topography: Institutional (INS) District, intended for public and private educational, administrative, government and health care uses, including public land reserve for future development. 664± feet on Railway Avenue / Lowell Point Road, southeast end of property will have 170± feet of Resurrection Bay frontage upon replatting Plat No. 97-18 indicates 15' utility easement along north boundary, 20' utility easement near north portion of west boundary, and 10'x20' anchor easement near west boundary Public water, sewer, electricity, and telephone available Generally level with gentle slope towards Resurrection Bay Kenai Peninsula Borough GIS Railway Ave. s E Subject Site s+- / Resurrection Bay Soil Conditions: A geotechnical report was not provided to the appraisers. However, as evident by the existing improvements as well as observations made during our inspection, soils appear to be a good gravel base suitable for construction. We assume the soil and 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 21 406 MacSwain Associates LLC Wetland Designation: Flood Hazard: Environmental Conditions: Site Utility: subsurface conditions are consistent with those in the immediate area and are adequate to support the existing structure for the remainder of its economic life. National Wetlands Inventory maps south half of property as Estuarine and Marine Deepwater wetlands Per FEMA Panel 02122C5005E (10/20/16) south portion of property within Zone VE, coastal flood zone with velocity hazard (wave action), base flood elevation of 17 feet, remainder of property Zone X, areas determined to be outside the 0.2% annual chance flood plain; client reported flooding from Lowell Creek Waterfall over the years, however mitigation performed by City in recent years has prevented flooding. The existence of any hazardous material or other type of environmental contamination, which may or may not be present on the property, was not reported to the appraisers. We researched the State of Alaska Department of Environmental Conservation Contaminated Sites Database, which revealed no results for contamination on the subject property. Thus, our value conclusion assumes that the property is free of environmental and hazardous contaminants. The subject is located on Railway Avenue near Resurrection Bay, just southwest of the Seward Townsite. Zoned Institutional, surrounding land use is oriented towards marine research, and the neighborhood is generally industrial in character. Based on zoning, location, and physical features, the property is suitable for both marine and non -marine industrial uses that are consistent with zoning regulations. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 22 407 MacSwain Associates LLC Chapter 5: Improvement Description and Analysis Overview The description and analysis that follow is based on our May 10, 2022 property inspection, review of building plans provided by the client, and information obtained from the Kenai Peninsula Borough and other sources. It provides the basis for determining the property's highest and best use and helps in identifying and selecting comparables suitable for analysis. However, this description and analysis should not be misconstrued as an engineering report. A description of the subject improvements follows. Improvement Description North Elevation I I I I 1 I I I I I I I I I ! 1 i wvrert ctY I pFWwwak mope I Building Area: 11,408± square feet (GBA), building measures 62'X 184' Building Use and Building may only be used as a shellfish Restriction: hatchery and related uses per recorded restriction Year Built: Per KPB, building constructed in 1996, hatchery blueprints are dated January 17, 1996, thus, we utilize 1996 as the date of construction. Construction Type: Steel -frame construction Foundation / Floors: Concrete foundation with trench drains throughout, interior slab 6" thick reinforced With 96 rebar 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 23 408 MacSwain Associates LLC Roof Structure: Exterior Walls: Interior Layout and Finish: Floor Plan Lighting and Electrical: Heating and Mechanical: Low slope, 3:12 pitch gable roof with metal covering, roof overhang on north side of building, canopy over entryway on south end Exterior walls are insulated metal siding, there are two (2) 10'X 14' overhead doors, exterior wall height 14', peak roof height 22' Improvement is demised for use as a hatchery area with separate enclosed areas for labs and offices. Primary building area is open with temporary walls placed to control climate. Approximately 70% of the building is the hatchery area, while the remainder is split between offices, restrooms, labs, storage, and mechanical rooms. Interior finishes consist of tile ceilings in office areas, drywall, and tiling in restrooms. Fluorescent lighting throughout, suspended in hatchery areas, exterior wall lighting and yard lighting, 480V 3-phase power Oil -fired Weil McLain 88 series boiler, served by 3,000 gallon tank, portion of building contains in -floor radiant heat with six zones 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 24 409 MacSwain Associates LLC Plumbing: Fire Suppression: Parking: Deferred Maintenance: Improvement Condition: Remaining Economic Life: Site Improvements: Land to Building Ratio: Personal Property: Suitability of Improvements: Three (3) three -fixture restrooms and shower room, various sinks throughout, plumbing is designed to accommodate use as a marine hatchery facility. No sprinkler system Large site area allows for sufficient on -site parking Saltwater has caused corrosion in some portions of building, no major items noted Rated average for age Building constructed in 1996 indicating an actual age of 26± years; effective age estimated to be less, or 20± years, age -life tables estimate total economic life of 50± years, thus remaining economic life is estimated at 30± years. Gravel fill, 6-7-foot chain -link fencing around the site with a security gate, concrete parking pad, concrete pad on south side of building, fuel oil tank and yard lighting 5.8 to 1 (66,164 SF land area _ 11,408 SF GBA), typical for marine industrial properties Specialized equipment pertaining to operation of shellfish hatchery excluded Subject improvements are in average condition for age. Building type, size, and build -out appeals to a variety of users. The land to building ratio of 5.8 to 1 provides adequate parking and maneuverability. Building is suitable for current use. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 25 410 MacSwain Associates LLC Chapter 6: Highest and Best Use Analysis Overview Highest and best use is a market -driven concept rather than a subjective conclusion based on the experience of the appraiser or property owner's needs. The criteria for testing potential use are legally permissible, physically possible, financially feasible, and maximally productive. We rely upon the following definition of highest and best use as the basis of our analysis. The reasonably probable and legal use of vacant land or an improved property that is physically possible, legally permissible, appropriately supported, financially feasible, and that results in the highest value.4 Highest and Best Use Physically Possible: The subject site contains 66,164± square feet or As Though Vacant 1.52± acres upon completion of replat. The tract is irregular -shaped and has frontage on Railway Avenue and Lowell Point Road, paved roads maintained by the City of Seward. Topography is generally level and near access grade with a gentle slope towards Resurrection Bay. Public utilities available include water, sewer, electricity, and telephone. The parcel is devoid of vegetation and gravel filled. Based on the drawing provided, upon replatting the property will have exposure to Resurrection Bay on the southeast end. Surrounding development includes the Rae Marine Education, the University of Alaska Seward Marine Center adjacent on the east boundary, and the Alaska SeaLife Center. After review, industrial and commercial development alternatives are physically possible, as indicated by surrounding land use. Legally Permissible: The property is zoned Institutional (INS) District per the City of Seward Zoning Code. This district is intended for public and private educational, administrative, government and health care uses, including public land reserve for future development. The development standards are intended to set a high standard to assure that the activities provide visual amenity to the surrounding area. Within the Institutional District, a variety of commercially -related uses are permitted, such as medical clinics, offices, governmental and quasigovernment administrative developments. Additional commercial uses require conditional use or administrative permits. Industrial uses allowed with conditional use permits include storage and distribution warehousing and industrial cargo uses. Other permitted uses include parking lots, recycling, schools, passenger dock, emergency services, library, dorm -style housing, museum, impound lot, and utility facility. 4Appraisal of Real Estate, 151 Edition (2020), by the Appraisal Institute, p. 306. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 26 411 MacSwain Associates LLC After analysis, zoning limits the scope of physically possible uses. Essentially, the intent of the zoning district does not accommodate purely commercially -motivated uses, but rather those that serve a public purpose in conjunction with a profitable use. Financially Feasible and Maximally Productive: We consider financial feasibility and maximally productive potential together. Due to location, zoning, and physical character, emphasizing Resurrection Bay exposure/frontage and proximity to the Alaska SeaLife Center and UA Marine Center, marine industrial development in compliance with zoning is a financially feasible use that maximizes productivity. In conclusion, marine industrial development is most productive highest and best use, as vacant. Highest and Best Use As Vacant Marine Industrial Development Highest and Best Use The improvement consists of a 62'X 184' building designed as a shellfish As Though Improved hatchery. In addition to the hatchery area, the structure contains offices, labs, storage areas, and a mechanical room. The building's legal use is limited to a shellfish hatchery and related uses, and cannot be used for other purposes. Currently, there is no economic incentive to remove the building and redevelop the site. Therefore, the continued mariculture use the highest and best use, as improved. Highest and Best Use As Improved: Current mariculture use and related uses 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 27 412 MacSwain Associates LLC Chapter 7: Land Valuation - Sales Comparison Approach Overview The sales comparison method is based on the principle of substitution, the rationale being an informed buyer will pay no more for a given site than the cost of an alternative site offering the same utility. A basic assumption of this approach is that the site is valued as vacant and that development is to its highest and best use. Comparative Market Our sales search focused on vacant land with similar legal and physical Analysis characteristics to the subject. A paucity of Institutional -zoned sale data compelled us to expand our search to alternative zoning districts. After a thorough search we found only two sales of Institutional -zoned land over the past 10-year interval. One sale consisted of a small lot in a residential neighborhood with R-1 rezone potential; thus, this sale was omitted. We do, however, include the land lease of a 12± acre Institutional -zoned parcel for analysis. After widening the search criteria, we focused on lands that had either waterfrontage, marine industrial appeal, or locational similarities. As truly comparable sale data is limited, we include a variety of transactional data and discuss the various factors that influence price behavior. The data consists of both sales and long-term land leases from the City of Seward, ARRC, and private parties. The transactions relied upon are listed in the table on the following page, followed by a transaction map and comparative analysis. Additional details of the transactions are on file. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 28 413 MacSwain Associates LLC Summary of Land Transactions Analyzed No. Location Zone Sale Sale Price Size $/SF Date (SF) 1 Fronting Resurrection Bay on east side of I / 7/20 $420,0001 53,328 $7.88 Lowell Point Road RM 2 North of Port Avenue and Freight Dock within I 7/19 $475'0002 95,036 $5.00 ARRC secured area 3 Leirer Subdivision, south/east side of Seward I 2015 - Varies2 20,000 - $3.25 - Highway north of Port Avenue 2019 80,000 $3.38 4 Northwest corner of Sorrel Road and Nash I 7/20 $515'0002 86,162 $5.98 Road, SMIC 5 Northwest corner of Sea Lion Avenue and INS 7/20 $850,0002 515,053 $1.65 Dimond Boulevard 6 North end of Small Boat Harbor, south of Port HC 7/20 $700,000' 93,088 $7.52 Avenue 7 West side of First Avenue at corner of Madison INS 11/17 $200,000 41,818 $4.78 Street 8 Northeast corner of Seward Highway and N/A 11/18 $130,000 74,923 $1.74 Seward Park Drive -- -- Southeast corner of Railway Avenue and INS 5122 - 66164 Lowell Point Road (Subject) 1. — Reflects upland value of tideland lease based on 8% rental rate and 25% upland/tideland ratio 2. Annual land lease rate(s) capitalized at 8% Elements of The elements of comparison that have the greatest influence on market Comparison behavior and the price paid for similar land in Seward are market conditions, location, zoning, and physical character (access, frontage / marine influence, utilities, and size). We use a qualitative comparison technique that rates elements of comparison as superior, inferior, or similar. 4 Market Conditions: Market conditions have improved in Seward over recent years as evidenced by sale prices of both land and improved properties. We adjust the transactions upward for market conditions as they occurred from 2015 to 2020. 4 Location: Comparable 4 is located in SMIC, and Comparable 8 is located north of Resurrection River away from the primary 22-3686 — Market Value ofAPMI Property, 101 Railway Avenue, Seward, Alaska 29 414 MacSwain Associates LLC commercial area of Seward. We adjust these comparables upward for their inferior locations. 4 Zoning: Zoning is a comparative factor, which required analytical consideration. The appraised land is zoned Institutional, which allows some commercial and industrial uses, but has limitations on the scope of development. Further, many uses require permits from the City. The comparables within Industrial and Harbor Commercial districts are adjusted downward for zoning superiority. 4 Physical Character: Physical features tend to be interrelated, which makes the task of quantifying individual adjustments difficult. However, physical character has an influence on market behavior and represents an important comparative element. Based on our analysis, the comparables are adjusted upward or downward for superior or inferior physical character including size, access, utilities, and frontage/marine influence. Comparable Land Transaction Map 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 30 415 MacSwain Associates LLC Land Transaction 1 Land Transaction 1 is the long-term land lease from the City of Seward to Pacific Resurrection Bay Seafoods, Inc. The property consists of two non-contiguous parcels located just south of the subject, fronting Resurrection Bay on the east side of Lowell Point Road. Per the zoning map at the time of adjustment, the property was split -zoned, Industrial and Resource Management for the north and south parcels, respectively. The aggregated land area of the parcels is 53,328± square feet, or 1.22± acres. Most of the land is submerged tidelands and/or intertidal lands. The property has public electricity telephone, and water. Public sewer is available but requires a lift station for service. Access is from Lowell Point Road, which is gravel fronting the property. Marine access is available from Resurrection Bay. The most recent rent adjust was in July 2020 to $8,400 per year. Utilizing an 8% land capitalization rate, a fee value rounded to $105,000 is indicated. Notably, a 25% tideland/upland ratio was employed during the rent adjustment process. As this parcel is primarily tidelands, the 25% ratio indicates an upland value of $420,000, or $7.88 per square foot. By comparison, this comparable is rated inferior in terms of market conditions, utilities, road access, and the non -contiguity. Conversely, zoning and Resurrection Bay frontage are superior characteristics necessitating overriding downward adjustments. Thus, a land value less than $7.88 per square foot is indicated for the appraised land. Land Transaction 2 Land Transaction 2 is the long-term lease commencing July 2019 on ARRC land, north of Port Avenue and the freight dock. The irregular - shaped parcel contains 95,036± square feet or 2.18± acres. The property has access from an unnamed gravel road. The lease rate was determined with the assumption utilities would be extended onto the leased premises by ARRC. At the time of lease, the west portion of the property was level and near grade with surrounding roads, while the east portion dropped four feet and required clearing, fill, and grading. The ground lease commenced with an initial lease rate of $38,000 per year. Capitalizing market rent at ARRC's 8% rental rate indicates a fee simple land value of $475,000. On a per square foot basis, this indicates a unit value of $5.00 per square foot. Comparatively, this property has zoning superiority and locational advantages as it is situated within the secure ARRC area. However, this parcel lacks water frontage and contains inferior road access. Additionally, size differential and market conditions necessitate additional upward adjustments. Thus, this comparable indicates a unit value greater than $5.00 per square foot for the appraised land. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 31 416 MacSwain Associates LLC Land Transaction 3 Land Transaction 3 is Leirer Subdivision, a well -located industrial and marine industrial subdivision located just north of the Seward Small Boat Harbor, southeast of the Seward Highway. The owner of the subdivision's parcels utilizes a long-term land leasing policy. Currently, the 30-acre subdivision is fully -leased by 14± tenants. The Industrial -zoned site sizes range from 20,000± to 80,000± square feet or 0.5± to 2± acres. A portion of the subdivision fronts Port Avenue, a paved primary arterial to the Alaska Railroad Dock. The remaining lots are served by gravel streets. All public utilities are available in the vicinity. The lessor indicated lease rates are adjusted every five years based on CPI. Excluding outliers, the typical lease rates range from $0.26 to $0.27 per square foot. Based on the prevailing 8% market rate for long-term land leases, these rental rates develop unit value indicators of $3.28 to $3.38 per square foot. Upward adjustments are required to reflect this subdivision's lack of water frontage and account for improving market conditions. A partially offsetting downward adjustment is required for superior zoning. The net adjustment is upwards, indicating a unit value greater than $3.38 per square foot for the appraised land. Land Transaction 4 Land Transaction 4 is the long-term land lease from the City of Seward to Polar Equipment / Seafoods, which was recently taken over by Bornstein Seafoods. Located in SMIC, the Industrial -zoned property contains 86,162± square feet or 1.98± acres. The marine industrial property benefits from 300± feet of harbor frontage, protected by the rubble mound breakwater. The property has public water, sewer, electricity, and telephone. Access is from Nash Road and Sorrell Road, which are paved roads. Marine access is available from the SMIC harbor area within the breakwater. The most recent rent adjust was in July 2020 to $41,200 per year. Utilizing an 8% land capitalization rate, a fee value $515,000 is indicated. This indicates a unit value of $5.98 per square foot. By comparison, this comparable is rated inferior in terms of general location, as well as inferior market conditions at the time of lease adjustment. Conversely, zoning and degree of waterfrontage are superior characteristics necessitating downward adjustments. The net adjustment is upward, indicating a unit value greater than $5.98 per square foot for the appraised land. While Polar Equipment / Seafoods' lease was taken over by Washington -based Bornstein Seafoods in March 2022, the lease agreement is indicative of a market transaction as of July 2020. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 32 417 MacSwain Associates LLC 61 Land Transaction 5 Land Transaction 5 is the long-term land lease from the City of Seward to Seward Resort. Located on the northwest corner of Sea Lion Avenue and Dimond Boulevard, the Institutional -zoned property contains 515,053± square feet or 11.82± acres. It is used as a lodging property for military members. The property is accessed by Dimond Boulevard, a paved, two-lane street. Available public utilities include water, sewer, electricity, and telephone. The most recent rent adjust was in July 2020 to $68,000 per year. Utilizing an 8% land capitalization rate, a fee value $850,000 is indicated. This indicates a unit value of $1.65 per square foot. By comparison, this comparable requires upward adjustments for market conditions, size differential, and lack of Resurrection Bay exposure, indicating a value greater than $1.65 per square foot for the appraised land. Land Transaction 6 Land Transaction 6 is the long-term land lease from the City of Seward to Icicle Seafoods. Located at the north end of the Seward Small Boat Harbor, Harbor Commercial -zoned property contains 93,088± square feet or 2.14± acres. Vehicular access is from Port Avenue (paved) on the north boundary and T Dock Street (gravel) on the west boundary. The marine industrial property benefits from 270± feet of harbor frontage adjacent to T Dock, for which the lessee has a separate agreement to use. The property has public water, sewer, electricity, and telephone. The most recent rent adjust was in July 2020 to $56,000 per year. Utilizing an 8% land capitalization rate, a fee value $700,000 is indicated. This indicates a unit value of $7.52 per square foot. By comparison, this transaction is rated inferior in terms of size differential, as well as inferior market conditions at the time of lease adjustment. Conversely, zoning and degree of waterfrontage are superior characteristics necessitating downward adjustments. The net adjustment is minimal, indicating a unit value approximating $7.52 per square foot for the appraised land. band qnh- 7 Land Sale 7 is November 2017 located on the west side of First Avenue at the corner of Madison Street, just north of the Seward Hospital. The nearly rectangular -shaped lot contains 41,818± square feet or 0.96± acre. Access is from First Avenue, a paved, two-lane road running north/south on the west side of the townsite. Zoning is Institutional, which also allows some commercial uses. At the time of sale, the property was vacant as the original structure had been razed prior to 2012. Available public utilities include water and sewer which are located in First Avenue, and electricity / telephone. The property was 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 33 418 Land Transaction 5 Land Transaction 5 is the long-term land lease from the City of Seward to Seward Resort. Located on the northwest corner of Sea Lion Avenue and Dimond Boulevard, the Institutional -zoned property contains 515,053± square feet or 11.82± acres. It is used as a lodging property for military members. The property is accessed by Dimond Boulevard, a paved, two-lane street. Available public utilities include water, sewer, electricity, and telephone. The most recent rent adjust was in July 2020 to $68,000 per year. Utilizing an 8% land capitalization rate, a fee value $850,000 is indicated. This indicates a unit value of $1.65 per square foot. By comparison, this comparable requires upward adjustments for market conditions, size differential, and lack of Resurrection Bay exposure, indicating a value greater than $1.65 per square foot for the appraised land. Land Transaction 6 Land Transaction 6 is the long-term land lease from the City of Seward to Icicle Seafoods. Located at the north end of the Seward Small Boat Harbor, Harbor Commercial -zoned property contains 93,088± square feet or 2.14± acres. Vehicular access is from Port Avenue (paved) on the north boundary and T Dock Street (gravel) on the west boundary. The marine industrial property benefits from 270± feet of harbor frontage adjacent to T Dock, for which the lessee has a separate agreement to use. The property has public water, sewer, electricity, and telephone. The most recent rent adjust was in July 2020 to $56,000 per year. Utilizing an 8% land capitalization rate, a fee value $700,000 is indicated. This indicates a unit value of $7.52 per square foot. By comparison, this transaction is rated inferior in terms of size differential, as well as inferior market conditions at the time of lease adjustment. Conversely, zoning and degree of waterfrontage are superior characteristics necessitating downward adjustments. The net adjustment is minimal, indicating a unit value approximating $7.52 per square foot for the appraised land. band qnh- 7 Land Sale 7 is November 2017 located on the west side of First Avenue at the corner of Madison Street, just north of the Seward Hospital. The nearly rectangular -shaped lot contains 41,818± square feet or 0.96± acre. Access is from First Avenue, a paved, two-lane road running north/south on the west side of the townsite. Zoning is Institutional, which also allows some commercial uses. At the time of sale, the property was vacant as the original structure had been razed prior to 2012. Available public utilities include water and sewer which are located in First Avenue, and electricity / telephone. The property was 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 33 418 MacSwain Associates LLC Reconciliation of Comparative Market Analysis exposed to the market for 108 days before selling at the list price of $200,000. This indicates a unit price of $4.78 per square foot. The motivation for the purchase was for eventual medical -related expansion due to its adjacency to the hospital campus. By comparison, a downward adjustment is necessary for size differential. Overriding upward adjustments are necessary for lack of waterfrontage and market conditions. The net adjustment is upward, indicating a unit value greater than $4.78 per square foot for the subject. Land Sale 8 Land Sale 8 is the November 2018 sale located on the northeast corner of the Seward Highway and Seward Park Drive, approximately 3.5 miles north of the Small Boat Harbor. The irregular -shaped lot contains 74,923± square feet or 1.72± acres. Situated outside of Seward City Limits, the parcel is unzoned. The listing Broker indicated there was a 700 square foot shop on the property connected to electric service, but that power was turned off. Additionally, it was revealed the well and septic on -site likely did not meet ADEC standards, and the well lacked a well pump. The property was exposed to the market for 104 days, originally listed for $150,000. The sale price of $130,000 indicates a unit price of $1.74 per square foot. By comparison, downward adjustments are necessary for lack of zoning restrictions and improvements on the property at the time of sale. Conversely, overriding upward adjustments are required for inferior market conditions at the time of sale, lack of public water and sewer, and a location north of Resurrection River. Thus, Land Sale 8 indicates a unit value greater than $1.74 per square foot for the subject. Presented below is a rating grid and analysis of the comparables used in comparative analysis. No. $/SF Rank Net Adjustment 1 $7.88 Superior 6 $7.52 Similar -- -- Subject -- -- -- -- -- -- 4 $5.98 Inferior T 2 $5.00 Inferior T 7 $4.78 Inferior T 3 $3.38 Inferior T 8 $1.74 Inferior T 5 $1.65 Inferior T 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 34 419 MacSwain Associates LLC The comparables indicate a wide value range from $1.65 to $7.88 per square foot. Land Transactions 2, 3, 4, 5, 7, and 8 are rated inferior indicating a unit value greater than $5.98 per square foot. Conversely, Land Transaction 1 is rated superior indicating a unit value less than $7.88 per square foot. Moreover, Land Transaction 6 is rated similar, indicating a unit value approximating $7.52 per square foot. After comparative analysis and making the necessary adjustments, we conclude with a unit value approximating $7.50 per square foot for the subject land. This develops the following indicator. 66,164 SF X $7.50/SF = $496,230 Based on the preceding analysis, we round this figure to $500,000, which equates to a unit value of $7.56 per square foot. Therefore, the market value of the appraised land is estimated as follows. Estimated Subject Land Value $500,000 (R) 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 35 420 MacSwain Associates LLC Chapter 8: Cost Approach and Conclusion of Property Value Overview The cost approach is based on the principle of substitution and the premise a prudent buyer would not pay more for a property than the cost to replace it without undue delay. The approach involves estimating both replacement cost and depreciation. The Marshall Valuation Service and a comparative cost analysis are developed to estimate replacement cost as follows. Replacement Cost 4 Marshall Valuation Service (MVS): The MVS is a national cost manual containing indexes of replacement costs for various building types. MVS replacement cost includes typical direct costs, contractor overhead, and profit. However, replacement cost excludes indirect costs and entrepreneurial incentive. MVS replacement cost is estimated as follows. Notably, we give minimal weight to MVS, as its applicability to Alaska markets tends to be limited. MVS Replacement Cost (RC) Estimate Industrials, Engineering (R&D) Buildings Building Classification Sec. 14, PP. 16 Date February 2022 Class/Type C (Good/Excellent) Base SF Cost $200.00 Add: Sprinkler Adjustment + $0 Adjusted Base SF Cost $200.00 Area -Perimeter Multiplier X 1.010 Story Height Multiplier X 1.000 Subtotal $202.00 Current Multiplier X 1.08 Location Multiplier X 1.17 Subtotal MVS $255.25 Marshall Valuation Service Cost Estimate $255/SF Contractor Costs As the building was constructed 25± years ago, detailed costs for the subject building were not readily available, and would have little relevance to 2022 costs. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 36 421 MacSwain Associates LLC Comparative Cost We have compared the subject's Marshall Valuation Service cost Analysis estimate to construction costs of recently constructed developments in Seward, and other coastal Alaska markets with marine influence. While no costs specific to shellfish hatcheries could be obtained, we analyzed costs of buildings utilized for seafood processing, marine -related construction and repair, and storage. These costs were obtained from reliable sources and are considered accurate and dependable. The cost comparison includes all direct and indirect costs incurred in project development other than land acquisition. A comparative cost analysis is summarized below. Comparative Cost Analysis No. $/SF Project and Building Description 1 $233 2021 costs for a 11,200± square foot fish processing facility and retail store in Soldotna. The building is wood -frame and contains an additional 6,267± square feet of mezzanine not included in the building area. 2 $260 2020 costs for 19,062± square foot marine engineering building located within the ARRC secured area in Seward. The building contains 75% shop area with the balance high quality office build -out and breakroom. Property owner acted as general contractor. Cost is adjusted to account for developer profit. 3 $327 2014 costs for a steel frame 7,100± square foot facility in Unalaska designed for cod liver oil extraction, improvement includes 30% office area and 70% warehouse area. These costs include all hard and soft costs, site work, overhead, and profit. 4 $222 2005 costs for Bering Fisheries processing plant in Unalaska, a 9,000± square foot facility with processing area, breakroom annex, restrooms, labs, and mechanical area. 5 — Subject $255 Marshall Valuation Service cost estimate for a MVS 11,408± square foot industrial building similar to the subject Reconciled Construction costs have seen significant increases over the past year due Replacement Cost to a variety of factors that have affected the supply chain and inflation. Estimate Contractors we interviewed about costs for similar buildings in Seward reported current costs could range from $350 to $400 per square foot. Further, we reviewed costs from alternative building types over the past two years and compared them to proposed construction costs in 2022. Our analysis revealed stark increases in building costs, ranging from 30% to 40%. According to the developer of Cost Comparable 2, a cost approximating $300 per square foot would be expected today due to the increase in both labor and material costs. After careful consideration, 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 37 422 MacSwain Associates LLC and accounting for rising construction costs in Alaska, the replacement cost is reconciled at $300 per square foot. When applied to the subject 11,408± structure, this equates to a replacement cost of $3,420,000±. Notably, replacement cost differs from reproduction cost as it is premised on current market expectations rather than producing a replica of the existing building. Reconciled Cost Estimate $300/SF Age -Life The types of depreciation that affect improved properties are physical Depreciation Method deterioration (curable and incurable), functional obsolescence (curable and incurable), and external (economic) obsolescence. -* Physical Deterioration Physical deterioration is the normal day-to-day "wear and tear" of the improvements. This type of depreciation refers to the general condition of the improvement and can be either curable or incurable. The building was constructed in 1996, indicating an actual age of 25± years. The improvement has been well -maintained, but due to corrosion caused by saltwater, the building has experienced physical deterioration. We project an economic age slightly less than actual, or 20± years. A 40% estimated depreciation is computed by employing an estimated effective age of 20 years and an economic life of 50 years. This equates to a deduction of $1,368,000. 4 Obsolescence Pertaining to Use Restriction Obsolescence can be deducted from replacement cost for both factors external to the property, and factors specific to the building. While we do not make a deduction for external obsolescence, we do account for the building's use restriction as it affects its contributory value. Functional obsolescence is typically attributed to a structure, material, or design flaw that diminishes utility. Functional obsolescence is curable only when it is profitable to cure the item. Incurable items involve inutility and are not economically feasible to correct. As discussed, we consider the building's use restriction to be a form of functional obsolescence because the legal constraint restricts use of the building. Determination of the appropriate rate of deduction is a difficult analytical task and requires appraiser judgement. First, we interviewed Brokers to discern probable price deductions for properties containing use restrictions. We then analyzed other types of property restrictions and analyzed the impact they have on price behavior. The types of restrictions analyzed include conservation easements, 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 38 423 MacSwain Associates LLC agricultural easements, and properties subject to restrictive covenants. The table below outlines our findings. We interviewed four commercial Brokers in order to project to what extent the restriction would have on the marketability of the subject building. The Brokers we interviewed indicated a deduction approximating 50% could be expected. The consensus from the Brokers interviewed was that the restriction would extend the marketing time and limit the pool of potential buyers. The easement encumbrances analyzed produced a wide range of deductions. The degrees of deduction were influenced by the severity of easement/restriction. The impairment percentages on the lower end of the range tended to occur in properties where the easement does not change the highest and best use of the property in the near term. In the cases of Restricted Properties 91 thru 94, the easement allowed the present highest and best use, but would preclude future development, which did not have immediate financial feasibility. The higher rates of impairments were seen on properties where the easement immediately changed the highest and best use of the property. For example, Restricted Properties 95 and 96 were properties with immediate residential subdivision potential, but the easements limited legal use to agricultural. Restricted Property 99 affected the majority of the property's highest and best use, but also allowed a limited portion to be developed. Restricted Properties 97, 98, and 910 affected the degree of development permitted but did not change the overall highest and best use, which had low productivity even prior to implementation of the easements. Analytical Source Impairment % Four Broker Interviews 50%± Restricted Property #1 4% Restricted Property #2 9% Restricted Property #3 12% Restricted Property #4 12% Restricted Property #5 88% Restricted Property #6 76% Restricted Property #7 35% Restricted Property #8 48% Restricted Property #9 74% Restricted Property #10 33% 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 39 424 MacSwain Associates LLC The average and median of the above range approximate 40% and 35% respectively. This figure is skewed slightly downward by the property encumbrances that did not have near or mid-term effects on economic productivity. We reconcile with a functional obsolescence deduction range slightly above the mean of the above figures, or 45% to 50%. This is applied to the value of the improvement after deducting physical deprecation, or $2,052,000. When applying the functional obsolescence deduction to this figure, the following indicators are developed. $2,052,000 @ 45% Deduction = $932,400 Functional Obsolescence $2,052,000 @ 50% Deduction = $1,026,000 Functional Obsolescence After analysis, we reconcile with a functional obsolescence deduction of $975,000 attributed to the building's use restriction. Personal Property Specialized equipment pertaining to the shellfish hatchery operation are not included. Site Improvements Site improvements are included in the replacement cost estimate. These include yard lighting, gravel fill, and chain link fencing. The secondary structure currently being built by CRRC is excluded from this analysis. Land Value Land value was previously estimated at $500,000 in Chapter 6 of the report. Conclusion of Cost A summary of the cost approach is on the following page. Approach 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 40 425 MacSwain Associates LLC Summary of Cost Approach Subject APMI / MTC Building Replacement Cost ($300/SF) Less: Depreciation Physical Deterioration Curable Incurable Short/Long-lived (40%) Less: Total Physical Deterioration Physically Depreciated Improvement Value Functional Obsolescence (45-50%) External Obsolescence Less: Total Obsolescence Total Depreciated Improvement Value $0 $1,368,000 $975,000 $0 $3,420,000 - $1,368,000 $2,052,000 - $975,000 $1,077,000 Add: Land Value ($7.50/SF) + $500,000 Indicated Value by Cost Approach $1,577,000 We round the above figure to $1,575,000. Thus, the indicated value of the property via the cost approach is as follows. Indicated Value by Cost Approach $1,575,000 Conclusion of Value In conclusion, the market values of the property (land, building, and total), incorporating the buildings use restriction, as of May 10, 2022, is estimated as follows. Contributory Value of Subject Land $500,000 Contributory Value of Subject Improvements $1,075,000 Market Value Estimate of Subject Property $1,575,000 It is an extraordinary assumption that the property is replatted based on the drawing provided by CRRC. The appraisal is premised on a hypothetical condition that disregards the lease between the City of Seward and CRRC, and values the fee simple entitlements subject to the building encumbrance. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 41 426 �nnr.�nmm 427 MacSwain Associates LLC Assumptions and Limiting Conditions This appraisal is subject to the following assumptions and limiting conditions. 4 No responsibility is assumed for the legal description provided or for matters pertaining to legal or title considerations. Title to the property is assumed to be marketable unless otherwise stated. 4 The property is appraised free and clear of all liens or encumbrances unless otherwise stated. 4 The information furnished by others is believed to be reliable, but no warranty is given for its accuracy. 4 All maps, plot plans, and other illustrative material are believed to be accurate, but are included only to help the reader visualize the property. 4 It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or structures that render it more or less valuable. No responsibility is assumed for such conditions or for obtaining the engineering studies that may be required to discover them. 4 It is assumed the property is in full compliance with all applicable federal, state, and local environmental regulations and laws unless the lack of compliance is stated, described, and considered in the appraisal report. 4 It is assumed the property conforms to all applicable zoning, land use regulations, and platting restrictions unless the nonconformity is identified, described, and considered in the appraisal report. 4 Possession of this report, or a copy thereof, does not carry with it the right of publication. 4 The appraisers, by reason of this appraisal, is not required to give consultation or testimony or to be in attendance in court with reference to the property in question unless arrangements have been previously made. 4 Neither all nor any part of the contents of this report shall be disseminated to the public through advertising, public relations, news, sales, or other media without the prior written consent and approval of the appraisers. 4 The existence of any hazardous material or other type of environmental contamination, which may or may not be present on the property, was not observed by the appraisers nor do the appraisers have any knowledge of the existence of such substances. However, the presence of these substances may affect the value of the property. Therefore, the client is urged to retain an environmental assessment for discovery and evaluation. Extraordinary Assumption The appraised property is being replatted in order to exchange specific portions of the site with the adjacent property owner. A drawing provided by CRRC indicates the proposed site area. This appraisal is subject to the following extraordinary assumption that the property is replatted to the updated dimensions. If found false, our conclusion of value could be affected. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 428 MacSwain Associates LLC Hypothetical Condition This appraisal is subject to the following hypothetical condition. 4 The appraisal is premised on a hypothetical condition that disregards the lease between the City of Seward and CRRC, and values the fee simple entitlements subject to the building encumbrance. 22-3686 — Market Value ofAPM1 Property, 101 Railway Avenue, Seward, Alaska 429 MacSwain Associates LLC 4401 Business Park Boulevard, Suite 22, Anchorage, Alaska 99503 Appraiser: Alex Kleinke State of Alaska, Certified General Real Estate Appraiser — License #148873 Education: Bachelor of Business Administration, Finance, University of Alaska Anchorage (2009) Master of Business Administration (MBA), University of Alaska Anchorage (2012) Professional Experience: 2009 to Present — MacSwam Associates LLC Real estate appraiser of all property types throughout Alaska including commercial, industrial, land, rights -of -way, and special-purpose properties. Appraisals performed for financing, right-of-way acquisitions, conservation easements, leasing, insurance, taxation, estate planning, investment analysis, and buy -sell decisions. Appraisal Education: The following is a list of recently completed appraisal courses and seminars. 2022 — Fundamentals of UASFLA by the Appraisal Institute, Online 2021 — Cool Tools: New Technology for Real Estate Appraisers by the Appraisal Institute, Online 2021 Analyzing Operating Expenses by the Appraisal Institute, Online 2021 Business Practices and Ethics by the Appraisal Institute, Online 2020 — 7-Hour National USPAP 2020-2021 Update Course by the Appraisal Institute, Anchorage, AK 2017 Business Practices and Ethics by the Appraisal Institute, Online 2017 — 7-Hour Equivalent USPAP Update Course by the Appraisal Institute, Online 2016 — Advanced Market Analysis and Highest and Best Use by the Appraisal Institute, Chicago, IL 2016 — General Sales Comparison Approach by the Appraisal Institute, Chicago, IL 2015 Real Estate Finance, Statistics, and Valuation Modeling by the Appraisal Institute, San Diego, CA 2015 General Report Writing and Case Studies by the Appraisal Institute, Las Vegas, NV 2015 — General Income Approach Parts I and II by the Appraisal Institute, San Diego, CA 2013 — The Discounted Cash Flow Model: Concepts, Issues, and Apps. by the Appraisal Institute, San Diego, CA 2013 — General Appraiser Site Valuation and Cost Approach by the Appraisal Institute, Fort Lauderdale, FL 2012 — General Market Analysis and Highest and Best Use by the Appraisal Institute, San Diego, CA 2011 — 15-Hour National USPAP Course by the Appraisal Institute, Anchorage, AK 2010 — Basic Appraisal Procedures by the Appraisal Institute, Anchorage, AK 2010 Basic Appraisal Principles by the Appraisal Institute, Anchorage, AK Sample of Significant and Project Assignments: 2020-21 — Eight right-of-way appraisals for Knik-Goose Bay Road Reconstruction Project 2020 — 43 City of Seward Lease Parcels including commercial, industrial, and marine -type properties 2020 — 41 City of Kenai Lease Parcels including aviation, commercial, industrial, and marine -type properties 2019 — City of Kodiak Lease Parcels including aviation and communication sites, seaplane base, and shipyard 2018 — Fractional interest of land and sandwich leases for Anchorage hotel and fuel station properties 2017 — Pacific Spaceport Complex, market rent of launch complex facilities within PSCA on Kodiak Island 2016-2017 — Provided insurable value project appraisals for properties in Utgiagvik, Dillingham, Iliamna, Kotzebue, Nome, Cordova, Naknek, Angoon, Haines, Hoonah, Juneau, Kake, Anchorage, Bethel, and Yakutat 2015 — 40 City of Seward Lease Parcels including commercial, industrial, and marine -type properties 2015 — 97 City of Kenai Lease Parcels including aviation, commercial, industrial, and marine -type properties 2015 — Assisted with cost estimate to acquire lands to develop proposed AKLNG from Pt. Thomson to Nikiski 2014-2020 — 50+ Right-of-way appraisals for Parks Highway MP 48.8 to 52.3 Reconstruction Project 2014 — Assisted with project management and appraisals ofNikiski properties for Alaska LNG acquisitions 2012 — Assisted in the income analysis portion of the Trans Alaska Pipeline System (TAPS) 2010-2022 — Alaska Railroad Corporation (ARRC) land lease appraisals in Anchorage, Seward, and Whittier Professional Affiliation: Practicing Affiliate — Appraisal Institute License" 148873 EState of AlaskaEffective: sr23�2ort Expires:06/30)2023 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing Board of Certified Real Estate Appraisers l Licensee: ALEXANDER H KLEINKE License Type: Certified General Real Estate Appraiser Status: Active Commissioner: Julie Anderson MacSwain Associates LLC 4401 Business Park Boulevard, Suite 22, Anchorage, Alaska 99503 Appraiser: Steve MacSwain, MAI Member of Appraisal Institute - No. 5700 State of Alaska, Certified General Real Estate Appraiser - No. 42 Professional Experience: 1986 to Present - MacSwain Associates LLC 1976 to 1986 - Appraisal Company of Alaska - President 1970 to 1975 - Real Estate Services Corporation — Appraiser 1969 to 1970 - State of Alaska Department of Highways - Right of Way Agent Real estate appraiser and consultant of all property types throughout Alaska including commercial, industrial, subdivisions and special-purpose properties. Appraisals have been performed for financing, leasing, insurance, condemnation, taxation, property damages, investment analysis, and buy -sell decisions. Appraisals include valuation of both real property and business enterprises. Professional experience totals 49 years. Life-long Alaskan resident of Alaskan Native descent. Education: Bachelor of Business Administration, Finance (1969), University of Alaska Fairbanks Appraisal Education: The following is a list of completed appraisal courses and seminars. 2021 Cool Tools: New Technologyfor Real Estate Appraisers by the Appraisal Institute 2021 Desktop Appraisals (Bifurcated, Hybrid) and Evaluations by the Appraisal Institute 2021 Hot Topics & Myths in Appraiser Liability by LIA Administrators & Insurance Services 2020 Uniform Standards of Professional Appraisal Practice Update by the Appraisal Institute 2019 How Tenants Create or Destroy Value: Leasehold Valuation and its Impact on Value by the Appraisal Institute 2017 — Appraising Environmentally Contaminated Properties by the Appraisal Institute 2017 Residential & Commercial Valuation of Solar by the Appraisal Institute 2017 Right of Way Acquisition for Pipeline Projects by the International Right of Way Association 2015 Litigation Appraising: Specialized Topics and Applications by the Appraisal Institute 2015 Business Practices and Ethics by the Appraisal Institute 2013 Complex Litigation Appraisal Case Studies by the Appraisal Institute 2013 Uniform Appraisal Standards for Federal Land Acquisitions (Yellow Book) by the Appraisal Institute 2012 Appraisal Curriculum Overview by the Appraisal Institute 2010 Reviewing Appraisals in Eminent Domain by the International Right of Way Association 2010 Commercial Appraisal Engagement and Review Seminar for Bankers and Appraisers by the Appraisal Institute 2009 — The Appraiser as an Expert Witness: Preparation and Testimony by the Appraisal Institute 2009 Attacking and Defending an Appraisal in Litigation by Whitmer Education 2008 Uniform Standards of Professional Appraisal Practice by the Appraisal Institute 2007 Business Practices and Ethics by the Appraisal Institute 2007 Eminent Domain Law for Right of Way Professionals by the International Right of Way Association 2007 Appraisal Review for Federal Aid Programs by the International Right of Way Association 2007 Analyzing Operating Expenses by the Appraisal Institute 1969-2006: Numerous appraisal classes pertaining to principles, income capitalization, cost analysis, sale comparison approach, and highest and best use analysis by the Appraisal Institute, Society ofReal Estate Appraisers, International Right -of -Way Association, International Association of Assessing Officers, and Marshall Valuation Service Membership and Organizations: Member of Appraisal Institute — No. 5700, International Right of Way Association (IRWA), and Building Owners and Managers Association (BOMA) Public Service: Past Chairman of the State Board of Certified Appraisers Past Member of Board of Equalization, Municipality of Anchorage, National Experience Review Committee of the Appraisal Institute, and Regional Ethics and Counseling Panel of the Appraisal Institute Past President of Alaska Chapter 57 of the Appraisal Institute Significant Assignments: 4 Appraised Pacific Spaceport Complex -Alaska (PSCA) land and facilities for Alaska Aerospace Corporation on Kodiak Island. 4 Appraised proposed LNG Pipeline, a FERC-regulated 860-mile pipeline transporting liquefied natural gas. 4 Appraised the Trans -Alaska Pipeline System, a FERC-regulated 800- pipeline that transports crude oil from Prudhoe Bay to Valdez, for TAPS ownership. 4 Appraised remote lands (65,000± acres) owned by three Native corporations damaged by the Selendang Ayu grounding and subsequent oil spill. 4 Appraised Calais Company, Inc., a real estate holding company consisting of 39 commercial parcels in Anchorage. 4 Principal real estate consultant and expert witness for all lands affected by the Exxon Valdez oil spill. Project involved over 2,000,000 acres of remote land and nearly 2,000 private property owners. 4 Appointed as a representative of a three -member panel that analyzed and valued over 1,000,000 acres and 8,000 parcels for the Mental Health Lands Settlement. Contract assessor for the North Slope Borough, Kodiak Island Borough, City of Nome, and the City of Valdez. Represented Seibu Alaska, Inc. (Alyeska Resort and Alyeska Prince Hotel) in preparing of their property tax appeal with the Municipality of Anchorage that resulted in a $65 million reduction in assessed value. 4 Appraised submerged tideland parcels and wetlands parcels located in Womens Bay on Kodiak Island for the purpose of an exchange between Koniag, Inc. and U.S. Fish and Wildlife Service. 4 Appraised Common Carrier Pipeline right-of-ways leased and operated by BP Transportation Alaska and ConocoPhillips Alaska. 4 Appraised 3,600 acres consisting of the former Adak Naval Air Station and Submarine Base conveyed to the City of Adak and the State of Alaska. Expert Witness Experience: Steve MacSwain, MAI is qualified as an expert witness in both the United States Federal Court and the State of Alaska Superior Court. Steve has testified as an expert witness in State and Federal courts. In addition, Steve has testified as expert witness in numerous Alaskan municipal tax courts, public hearings, and depositions on matters related to real property. Arbitrator Experience: Appointed a Master by the Superior Court of Alaska and Municipality of Anchorage to serve as an arbitrator in determining just compensation. `i`e'°5e# A�z�4� State of Alaska Effective: Bi8f2021 Expires: 0513W2023 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing Board of Certified Real Estate Appraisers Licensee. STEVEN JAMES MACSWAIN License Type: Certified General Real Estate Appraiser Status: Active ComrnPssionec Julie Anderson Memorandum Date: December 12, 2022 From: Brenda Ballou, City Clerk RE: City Clerk's Travel Report From December 3-6, 2022 I attended the Alaska Association of Municipal Clerks (AAMC) 571h Annual Conference in Anchorage, Alaska. On the first day, I attended the Athenian Dialogue which featured the book "The Gifts of Imperfection" by Brene Brown. The class was full at 30 participants; the book focuses on "Wholehearted Living". I found the class to be timely and impactful, as I believe many participants did. The gifts of imperfection are courage, compassion, and connection, and those "gifts" only surface when you're willing to be vulnerable. No one is perfect and imperfections are forgiven. The Academy on the second day was entitled "It Ain't Over!" and was facilitated by Joyce Brooks from Birmingham, Alabama. This class, too, was very fulfilling for me to take because it echoed some of the same sentiments — unexpected things happen and you have to be resilient and adjust. Ms. Brooks shared her story of being widowed with two young sons, losing a job, suffering racism, and battling breast cancer twice over the course of her adult life, and spoke of how she overcame those challenges. The actual conference went for the following two days and encompassed a variety of education sessions, including records retention and management, ethics, and the Open Meetings Act among others. This conference concluded my tenure as president of the Alaska Association of Municipal Clerks (AAMC). I was sworn in as Immediate Past President and will serve in that capacity for the next year. 434 December 2022 SuMDecember2022 u3 o TuWe Th Fr Sa SuMoT uWeWe ThTh Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 SUNDAY Nov 27 MONDAY 28 29 30 Dec 1 2 WAY 3 4 5 6 7 8 9 10 6:OOpm P&Z Work Session (Fourth of July & Spring Creek Beach Access & 12:OOpm PACAB Mtq 11 12 13 14 15 16 17 7:OOpm CC Mtg (Council 12:OOpm PACAB WS 18 19 20 21 22 23 24 6:OOpm P&Z Work Session (Council 12:OOpm Rescheduled - PACAB WS - moved to Dec HOLIDAY 25 26 27 28 29 30 31 HOLIDAY 7:OOpm Cancelled - C Mtg Council Calendar 1 12/5/2022 10:09 AM 435 January 2023 February 2023 January 2023 SuMTho TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 SUN Jan 1, 23 2 3 4 5 6 WAY 7 Holiday - New Year's Day 7:00pm P&Z MeetinQ 12:00pm PACAB MtQ 8 9 10 11 12 13 14 5:30pm CC Spc Mtg (Joint Mtg w/ P&Z on Lodging 6:00pm HPC 7:00pm HPC Regular Meeting (Council 7:00pm CC Mtg (Council 15 16 17 18 19 20 21 6:00pm P&Z Work Session (Council 12:00pm PACAB WS 22 23 24 25 26 27 28 7:00pm CC Mtg 29 30 31 Feb 1 2 3 4 Council Calendar 2 12/5/2022 10:09 AM 436 February 2023 March 2023 February 2023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 3 4 5 6 7 8 9 10 11 5 6 7 8 9 10 11 12 13 14 15 16 17 18 12 13 14 15 16 17 18 19 20 21 22 23 24 25 19 20 21 22 23 24 25 26 27 28 26 27 28 29 30 31 SUNDAY Jan 29 MONDAY 30 31 Feb 1 2 3 AY 4 12:OOpm PACAB Mtq 5 6 7 8 9 10 11 7:OOpm P&Z 12 13 14 15 16 17 18 7:OOpm CC Mtg (Council 7:OOam KPB Mayor Election (Council 12:OOpm PACAB WS 19 20 21 22 23 24 25 Holiday - President's Day 6:OOpm P&Z Work Session (Council 26 27 28 Mar 1 2 3 4 7:OOpm CC Mtg Council Calendar 3 12/5/2022 10:09 AM 437