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Home My WebLink AboutRES2023-007 R&M Task Order for CRRC Easement1 1 1 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2023-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE R&M ENGINEERING TASK ORDER NO. 2734.28, COMPLETING REQUIRED SURVEY WORK AND CREATING UTILITY EASEMENTS WITHIN TRACTS 1A AND 1B, WATERFRONT TRACTS, MARICULTURE ADDITION, IN THE AMOUNT OF $28,184 AND APPROPRIATING FUNDS WHEREAS, City Council passed Resolution 2022-122 on December 12, 2022; and WHEREAS, Resolution 2022-122 authorized the City Manager to enter into and execute the Purchase and Sale Agreement and related documents with Chugach Regional Resource Commission (CRRC) for the sale of 1.52 acres of land and the related improvements, physical address 101 Railway Avenue, Parcel 14920016, in the amount of $500,000; and WHEREAS, the City of Seward is in the process of selling city land that Alutiiq Pride Marine Institute inhabits to the Chugach Regional Resources Commission; and WHEREAS, there is a need to create easements for active water and wastewater lines, as well as access to Lowell Creek; and WHEREAS, the City does not normally have easements for their own land; and WHEREAS, it is vital that the City of Seward has access to public infrastructure on privately owned land; and WHEREAS, Task Order 2734.28 will generate the water, sewer, storm drain, and access easements that the City will need to maintain its infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to execute R&M Task Order No. 2734.28 with R&M Engineering for the creation of water, sewer, and access easements within Tracts 1 A and 1B, Waterfront Tracts, Mariculture Addition. Section 2. Funding in the amount of $28,184 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122- 7009. Section 3. This resolution shall take effect immediately upon adoption. CITY OF SEWARD, ALASKA RESOLUTION 2023-007 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of January, 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Osenga, DeMoss, Calhoon, Wells, Finch, Barnwell, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: renda J. B. ou, MC City Clerk 1 1 1 City Council Agenda Statement Meeting Date: January 9, 2023 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Resolution 2023-007: Authorizing the City Manager to Execute R&M Engineering Task Order No. 2734.28, Completing Required Survey Work and Creating Utility Easements Within Tracts 1A and 1B, Waterfront Tracts, Mariculture Addition, in the Amount of $28,184 and Appropriating Funds Background and justification: On city owned property, there isn't necessarily a need to have utility and access easements. When city land is sold, it is important for the city's infrastructure to be protected and for the city to have access for maintenance. As the City is proceeding with the sale of the Alutiiq Pride Marine Institute land, there is a need to create three easements. This requires surveying the property, the placement of each easement, and processing those with the Borough. Creation of the easements was included as a provision in the purchase and sale agreement between CRRC and the City. Deliverables from Task Order 2734.28 include: • Waterline Easement • Sewer Line Easement over two tracts (two easements) • Access Easement for Lowell Creek Outfall • Access Easement for Storm Drain Outfall Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.4, 3.7.1.2 Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 28,184 Th's legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): 01000-1122-7009 Contracted Services $ $ 28,184 $ Not budgeted Not applicable 62 Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool v SMIC Parking Other Electric Water Fund Balance/Net position — restricted Wastewater Healthcare Note: amounts are unaudited $ 2,575,000.00 Fund Balance/Net position — unrestricted/unassigned $ 8,260,3777.52 Available Unrestricted Cash Balance: $ 10,189,835.04 Finance Signature: Attorney Review v Yes Attorney Signature: Not applicable Comments: Administration Recommendation v Adopt Resolution Other: 63 December 6, 2022 R&M No. 2734.28 rmconsult.com R&M CONSULTANTS, INC. 9101 Vanguard Drive Anchorage, Alaska 99507 phone: 907.522.1707 fax: 907.522.3403 Jason Bickling Community Development Director City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Task Order 28 —101 Railway Avenue Document Easements Dear Mr. Bickling, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail on December 2nd and during subsequent phone conversations. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. We understand that you would like us to produce exhibits and legal descriptions for four document easements for utilities that fall within Tracts 1A and 1B, Waterfront Tracts, Mariculture Addition, according to Plat No. 97-18. The easements will be based on the surveyed location of each utility and referenced to the tract boundary in which they fall. A boundary survey of the two tracts will be required, and we will field locate all associated utilities. Specifically, the location of the sewer and water lines will be determined based on above ground evidence and any underground locate marks that the city is able to provide. The storm drain outfall will be located as well and serve as the basis for the access easement within Tract 1B. The configuration of the easements will be determined through discussions with the City of Seward and your office. We anticipate creating a map exhibit showing the tract boundaries and the utility locations that can be marked up by you before creating the final documents. Final documents for each easement will include an Exhibit A containing the legal description, and an Exhibit B containing the exhibit. Each document will be stamped by a professional land surveyor and can be included with final easement documents produced by your office. Deliverables: ■ Legal descriptions and exhibits for four easements Schedule: We can begin the project within one week of receiving the Notice -to -Proceed (NTP). We expect to produce the final products within four to six weeks of NTP depending on how quickly we can determine the final configuration of the easements. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $28,184. We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. Dave Hale, PLS Attachment: Cost Estimate Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\To28 101 Railway Ave Easements\R&M CofS 101 Railway Ave Easements Proposal.doc 65 91 1 urd ive Anchorage, AK 99507 907.522 R&M CONSULTANTS, INC. I 2122Font9StreetD#r150'.Farbanks,AK99701.'907.452. 2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: 101 Railway Ave Document Easements Project No. 2734.28 Date: December 6, 2022 LABOR HOURS PER JOB CLASSIFICATION Senior SUB -TASK SUB -TASK DESCRIPTION Survey Land Land Manager Surveyor Surveyor (PLS) Land 2-Person 2-Person Surveyor Survey Survey (OT) Crew Crew (OT) Party Chief (OT) Project / Contract Management 4 4 Field Tasks Mobe/Demobe & Travel To/From Seward 8 Boundary Survey 2 10 2 Utilities/Improvements Survey 8 2 Office Tasks Coordinate Utilities Markings 2 Field data processing 6 Boundary Computations 8 Easement Exhibits 32 Legal Descriptions i6 Easement Configuration Coordination 8 Professional Review 6 Final documents 6 TOTAL LABOR HOURS 4 88 0 3 26 4 LABOR RATES ($/HR) $226.13 $174-98 $174-98 $262-47 $255-74 $383.61 LABOR COSTS ($) $904.51 $15,398-24 $o.00 $787-41 $6,649-24 $1,534-44 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This estimate is for creating legal PRICE PRICE descriptions and exhibits for four Misc. Field Supplies 3 $ 75.00 $ 225.0o document easements. R&M Vehicle 3 $ 95.00 $ 285.00 GPS Equip. 2 $ 450.00 $ 900.00 Drone $ i,ioo.00 $ 225.00 285.00 900.00 Per Diem 6 $ 250.00 $ 1,5oo.00 $ $ 1,5oo.00 Certificate to Plat $ 375.00 $ - $ $ Seward Platting Fees $ - $ $ Kenai Pen. Bor. Platting Fees Recording Fees $ 400.00 $ - $ $ $ 25.00 $ - $ $ $ - $ $ TOTAL EXPENSES $ 2,910 SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE 0 $262.47 $o.00 TOTAL LABOR TOTAL EXPENSES $ 25,274 $ 2,910 SUBCONTRACTORS SUBCONTRACTORS MARK-UP TOTAL SUB- $ TOTAL T&M COST $ 28,184 12/6/2022 CofS 101 Railway Ave Easements Estimate.xlsx 1 of 1