HomeMy WebLinkAbout01232023 City Council Special Packet - Boards & Commissions Roles & ResponsibilitiesSeward City Council
Agenda Packet
Special City Council Meeting
Monday, January 23, 2023 at S: 30 p.m.
Council Chambers, City Hall
All public is invited to attend.
City of Seward
PO Box 167
Seward, Alaska 99664
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December 12, 2022
Brenda Ballou, City Clerk
City of Seward
Re: January 23, Special Meeting
Madam Clerk,
City Manager's Office
Janette Bower, City Manager
Phone: 907-224-4012
Email: jbower@cityofseward.net
Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a
special meeting on January 23, 2023, at 5:30 pm, for the following item:
• Roles and Responsibilities of Boards and Commissions
Please note the format is a special meeting with a committee of the whole.
Also note: on the agenda, please notice "Members of the Boards and Commissions may be in
attendance at this meeting".
Thank you,
WjIK
Ja ' e Bower, City Manager
SPECIAL MEETING NOTICE
Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice
calling a City Council Special Meeting on Monday, January 23, 2023 at 5:30
p.m. for the purpose of:
Committee of the Whole: Roles and Responsibilities of Boards
and Commissions.
Note: All boards and commissions are invited to attend, but are not
required to have a quorum.
The meeting will commence in the City Council Chambers, City Hall, 410 Adams
Street, Seward. All interested persons are invited to attend the meetings.
ALL PUBLIC IS INVITED TO ATTEND.
Posted: Thursday, December 15, 2022
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
Seward Community Library Museum
The City of Seward, Alaska
Special City Council Meeting
January 23, 2023 5:30 p.m. Council Chambers
Sue McClure
1.
CALL TO ORDER
Mayor
Term Expires 2025
2.
PLEDGE OF ALLEGIANCE
John Osenga
3.
ROLL CALL
Vice Mayor
Term Expires 2024
4.
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Liz DeMOss
[Those who have signed in will be given the first opportunity to speak. Time
Council Member
is limited to 3 minutes per speaker and 36 minutes total speaking time for this
agenda item.]
Term Expires 2023
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
Mike Calhoon
[Approval of Consent Agenda passes all routine items indicated by asterisk
Council Member
(*). Consent Agenda items are not considered separately unless a council
Term Expires 2024
member so requests. In the event ofsuch a request, the item is returned to the
Regular Agenda]
Randy Wells
6.
NEW BUSINESS
Council Member
Term Expires 2025
A. Other New Business
Kevin Finch
1. Committee of the Whole: Roles and Responsibilities of Boards
Council Member
and Commissions.
Term Expires 2025
7.
CITIZEN COMMENTS
Robert Barnwell
Council Member
g.
COUNCIL AND ADMINISTRATION COMMENTS &
Term Expires 2023
RESPONSES TO CITIZEN COMMENTS
9.
ADJOURNMENT
Janette Bower
City Manager
Note: All boards and commissions are invited to attend, but are not
required to have a quorum.
Brenda Ballou
City Clerk
Brooks Chandler
Clerk's note:
City Attorney
P&Z starts on page 10
HP starts on page 20
PACAB starts on page 21
City of Seward, Alaska City Council Special Meeting Agenda
January 23, 2023 Page I
Committee of the Whole ""Outline"
Planning and Zoning Commission:
1. Administrative POC-Jason Bickling
a. Description of what PZ is and does
b. Meeting Frequency and how they are used
c. City Code
2. Discussion Between Council and Commission
a. Council priorities for the Commission
b. Board questions for the Council
I Closing Comments from Administrative POC-Jason Bickling
Historic Preservation Commission:
4. Administrative POC-Bailey Sayler
a) Description of what HP is and does
b) Meeting Frequency and how they are used
c) City Code
5. Discussion Between Council and Commission
a) Council priorities for the Commission
b) Board questions for the Council
6. Closing Comments from Administrative POC-Bailey Sayler
Port and Commerce Advisory Board:
7. Administrative POC-Norm Regis
a) Description of what PACAB is and does
b) Meeting Frequency and how they are used
8. Discussion Between Council and Board
a) Council priorities for the Board
b) Board questions for the Council
9. Closing Comments from Administrative POC-Norm Regis
`a
Chapter 2.30. Boards and Commissions
Chapter 2.30. Boards and Commissions'
Article 1. Community Hospital Board
2.30.100 Community Hospital Board —Abolished.
Abolished by Emergency Ordinance 95-18 on November 27, 1995 and by Ordinance 96-03, confirming earlier
emergency action, on January 22, 1996.
(Ord. 552, 1985; Ord. 583, 1986; Ord. 616, 1989; Ord. 655, 1991; Ord. 93-20; Ord. 95-18; Ord. 96-03)
Article 2. Seward Planning and Zoning Commission
2.30.210 Established.
A. Composition. There is created the Seward Planning and Zoning Commission, consisting of seven citizens, all
of whom shall reside in the city and who shall be appointed by the council.
1. If there is more than one applicant for the position, the council shall appoint by ballot voting.
2. Applicants must receive at least four votes in order to be appointed.
3. No officer or employee of the city may be an appointed member of the commission.
B. Chair and vice chair.
1. The commission shall select a chair and vice chair annually..
2. The chair shall preside at all commission meetings, may participate in the debate, and vote on any
matter of the commission.
3. In the absence of the chair, the vice chair shall exercise all the powers of the chair.
(Ord. 471, 1979; Ord. 479, 1979; Ord. 492, 1980; Ord 626, § 2, 1989; Ord. 2000-13, § 1, 2000; Ord. No. 2022-004, §
1, 2-14-2022)
2.30.215 Terms of office; filling vacancies.
A. Members of the Seward Planning and Zoning Commission shall be appointed for three years; provided that
the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of
members shall be appointed each year.
B. The council may appoint any qualified person to fill a vacancy of any member of the commission; provided,
that the appointment shall be for the unexpired term of the vacancy.
'Editor's note(s)—See Charter § 3-6 as to council authority to appoint citizen boards.
2State law reference(s)—See § 2.01.020 requiring members to comply with provisions of AS 39.50.
Seward, Alaska, Code of Ordinances
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:40 [EST]
Page 1 of 7
3
C. Following a member's absence from three consecutive regular meetings in a 12-month period of the
commission, the remaining commission members shall decide whether the commissioner should be retained
or whether to request council appointment of a new member.
(Ord. 492, 1980; Ord. 626, § 2, 1989; Ord. 2000-13, § 1, 2000; Ord. No. 2022-004, § 1, 2-14-2022)
2.30.217 Staff assistance to commission.
A. The city manager, or designee, shall:
1. Assist the commission and shall be qualified by special training and experience in the field of city
planning;
2. Will be the regular technical advisor of the commission, but shall not have the power to vote.
B. City staff shall provide a clerk to the commission. The clerk shall:
1. Properly advertise the meetings as required by the Alaska Open Meetings Act;
2. Prepare the commission packet; and
3. Attend the commission meeting and keep a record of commission proceedings.
(Ord. No. 2022-004, § 1, 2-14-2022)
2.30.218 Quorum.
Four members of the commission shall constitute a quorum for the transaction of business; except that, in
the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date.
(Ord. No. 2022-004, § 1, 2-14-2022)
Editor's note(s)-Ord. No. 2022-004, § 1, adopted February 14, 2022, set out provisions intended for use as §
2.30.118, 'quorum', as herein set out. For purposes of classification, and at the editor's discretion, these
provisions have been included as § 2.30.218.
2.30.220 Meetings.
A. Regular meetings. Regular meetings shall be held at 7:00 p.m. in the city council chambers on the first
Tuesday of each month.
B. Special meetings. Special meetings may be held at the call of the chair or the city manager, and at such other
times as the commission may determine.
C. Meetings open to the public. All meetings and records of the commission shall be open to the public.
D. Meeting rules of proceedings. Meetings shall be conducted under the current edition of Robert's Rules of
Order, Newly Revised Edition.
(Ord. 426, 1976; Ord. 438, 1977; Ord. 471, 1979; Ord. 492, § 1, 1980; Ord. 521, § 1, 1984; Ord. 626, § 2, 1989; Ord.
2000-05, § 1, 2000; Ord. No. 2012-001, § 1, 1-23-2012; Ord. No. 2022-004, § 1, 2-14-2022)
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:39 [EST]
Page 2 of 7
4
2.30.221 Meetings —Time restrictions.
A. The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and
shall adjourn any regular or special meeting no later than 10:30 p.m.
1. The time for conclusion of business and adjournment is mandatory.
2. In the event the commission's business has not been completed by the time set herein, the commission
may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or
adjourn.
B. If the meeting is adjourned without making other provisions for completion of the agenda items, then such
uncompleted matters shall be presented at the next regularly scheduled commission meeting under the
agenda section for unfinished business.
C. The commission shall not adjourn prior to 10:30 p.m. unless all agenda items have been addressed, and
presentations and comments by members of the general public have been heard.
(Ord. 96-20; Ord. No. 2012-001, § 1, 1-23-2012; Ord. No. 2012-012, § 1, 1-14-2013; Ord. No. 2022-004, § 1, 2-14-
2022)
2.30.223 Voting.
The affirmative votes of at least a majority of those Commissioners present shall be required for official
action unless a larger majority is required by law.
(Ord. No. 2022-004, § 1, 2-14-2022)
2.30.224 Minutes.
A. The clerk to the commission shall keep minutes of all meetings.
B. The minutes shall record the vote of each member on every question.
C. The minutes shall be filed with the City Clerk's Office and shall be a public record.
(Ord. No. 2022-004, § 1, 2-14-2022)
2.30.225 Powers and duties.'
A. The commission shall perform the following duties:
1. Interpret the provisions of this title and make compliance determinations when requested by the
administrative official;
2. Review and act upon requests for variance permits, conditional use permits, and other matters
requiring consideration under the Seward Zoning Code;
3. Review the City of Seward Comprehensive Plan on an annual basis and conduct a minimum of one
public hearing. Said recommendations shall be forwarded to the council for consideration; and
3Editor's note(s)—City Ord. No. 94-04 deleted historic preservation duties and created a separate historic
preservation commission. See § 2.30.410 et seq.
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:39 [EST]
Page 3 of 7
5
4. Promote public interest and understanding of comprehensive planning, platting, zoning, land
management and other issues relating to community planning and development.
B. The commission shall act in an advisory capacity to the city council regarding the Seward Zoning Code,
Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested
by the city council.
C. The commission shall act in an advisory capacity to the Kenai Peninsula Borough Planning Commission
regarding the following matters:
1. Subdivision plat proposals;
2. Right-of-way and easement vacation petitions;
3. Kenai Peninsula Borough Comprehensive Plan and Coastal Zone Management Plan development,
updates and amendments; and
4. City of Seward Comprehensive Plan amendments not otherwise delegated to the City of Seward.
D. The commission shall have no authority to solicit or commit city funds without first obtaining approval of the
city council.
(Ord. 426, 1976; Ord. 438, 1977; Ord. 492, § 1, 1980; Ord. 626, § 2, 1989; Ord. 92-09; Ord. 94-04; Ord. No. 2022-
004, § 1, 2-14-2022)
2.30.230 Compensation of commissioners.
A. Commissioners shall be compensated for service on the planning and zoning commission at the rate of
$100.00 per month; and
B. Each commissioner shall be paid quarterly on the payday for the first pay period ending in January, April, July
and October of each year.
(Ord. No. 2021-005, § 3, 6-28-2021; Ord. No. 2022-004, § 1, 2-14-2022)
Article 3. Port and Commerce Advisory Board
2.30.310 Established.
A. The port and commerce advisory board is hereby created, consisting of seven residents of the City of Seward
or surrounding areas, and who shall be appointed by the council. If there is more than one applicant for the
position, the council shall appoint by ballot voting.
B. Applicants must receive at least four votes in order to be appointed. No officer or employee of the city may
be appointed a member of the board.
C. A chairman of the board shall be selected annually by the appointed members.
D. The city manager will appoint a city employee to serve as an ex off icio member of the board who shall have
the privilege of the floor but not the right to vote.
(Ord. 512, 1982; Ord. 553, § 1, 2, 1986; Ord. 93-23; Ord. 2000-13, § 2, 2000; Ord. No. 2006-02, § 1, 3-28-2006)
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:39 [EST]
Page 4 of 7
6
2.30.315 Terms of office; filling vacancies.
A. Members of the port and commerce advisory board shall be appointed for a term of three years; provided,
that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of
members shall be appointed for each year.
B. The council may appoint any qualified person to fill a vacancy of any member of the board provided that the
appointment shall be for the unexpired term of the vacancy.
C. Following a member's absence from three consecutive regular meetings of the board, the remaining board
members shall decide whether the board member should be retained or whether to request council
appointment of a new member.
D. Members shall not be paid for services on the board or participation in board activities without prior
approval of the city council.
(Ord. 512, 1982; Ord. 93-23; Ord. 2000-13, § 2, 2000)
2.30.320 Meetings and quorum.
A. The board will meet at a time and place to be designated by the board.
B. Four members of the board shall constitute a quorum for the transaction of business except that, in the
absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. The
affirmative votes of at least a majority of those board members present shall be required for any action.
C. All meetings and records of the board shall be open to the public. The board shall keep minutes of
proceedings showing the vote of each member upon each question and shall keep records of any actions, all
of which shall be immediately filed in the office of the city clerk and shall be a public record.
(Ord. 512, 1982; Ord. 553, § 4, 1986; Ord. 93-23; Ord. No. 2006-02, § 2, 3-28-2006)
2.30.325 Powers and duties.
A. It shall be the responsibility of the port and commerce advisory board to:
1. Report annually to the city council at the first council meeting of the new fiscal year and at any other
time as may be requested by the city council. The annual report shall include, at the minimum, a report
on the prior year's activities, a list of any anticipated requests for appropriations for the year's planned
activities and a recommendation regarding the continuation of the board;
2. Make recommendations to the city council concerning the design and coordination of projects to
promote and develop transportation, trade, energy and commerce throughout Seward;
3. Provide input to the city council on policy and procedural matters involving the establishment and
continuance of commercial activity, improving the quality of life and protecting the public's best
interest;
4. Advise the city council on matters involving the establishment of support services towards the
objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3);
5. Perform other duties as requested by the city council.
B. The board shall have no authority to expend or commit city funds without first obtaining approval by and any
necessary appropriations from the city council.
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:39 [EST]
Page 5 of 7
(Ord. 512, 1982; Ord. 553, § 5, 6, 1986; Ord. 93-23; Ord. 2008-008, § 1, 2008)
2.30.330 Continuation.
The city council, at the first meeting of each fiscal year by an affirmative vote, may continue the existence of
the board. In the absence of an affirmative vote by the council, the board will cease to exist within 30 days.
(Ord. 512, 1982; Ord. 93-23)
Article 4. Historic Preservation Commission
2.30.410 Established.
(a) An historic preservation commission is hereby created, consisting of seven residents of the City of Seward or
surrounding areas, who shall be appointed by the council. If there is more than one applicant for the
position, the council shall appoint by ballot voting. Applicants must receive at least four votes in order to be
appointed. No officer or employee of the city may be appointed a member of the commission.
(b) To the extent available in the community, three commission members shall be professionals, as defined in
Appendix A of 36CFR 61, from the disciplines of history, architecture or architectural history and
archaeology. If the commissioners are not professionals in the disciplines of history, architecture or
architectural history, and archaeology, then consultants in these disciplines will be appointed as consultants
to the historic preservation commission. Consultant appointments shall be approved by the historic
preservation commission and must be qualified under the standards defined in Appendix A of 36 CFR 61.
(c) A chairman of the commission shall be selected annually by the appointed members.
(Ord. 94-04; Ord. 2000-13, § 3, 2000)
2.30.415 Terms of office; filling vacancies.
(a) Members of the historic preservation commission shall be appointed for a term of three years, provided that
the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of
members shall be appointed for each year.
(b) The city council, may appoint any qualified person to fill a vacancy of any member of the board provided that
the appointment shall be for the unexpired term of the vacancy.
(c) Following a member's absence from three consecutive regular meetings of the commission, the remaining
commission members shall decide whether the commission member should be retained or whether to
request council appointment of a new member.
(Ord. 94-04; Ord. 2000-13, § 3, 2000)
2.30.420 Meetings and quorum.
(a) The commission will meet at least twice each year at a time and place to be designated by the commission.
(b) Four members of the commission shall constitute a quorum for the transaction of business, except that, in
the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. The
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:39 [EST]
Page 6 of 7
affirmative votes of at least a majority of those commission members present shall be required for any
action.
(c) All meetings and records of the commission shall be open to the public. The commission shall keep minutes
of proceedings showing the vote of each member upon each question and shall keep records of any actions,
all of which shall be immediately filed in the office of the city clerk and shall be a public record.
(Ord. 94-04)
2.30.425 Powers and duties.
(a) It shall be the responsibility of the historic preservation commission to:
(1) Develop a local historic plan that will include provisions for identification, protection and interpretation
of the area's significant resources. Such a plan is to be compatible with the Alaska Historic Preservation
Plan and to produce information compatible with and for the Alaska Heritage Resources Survey.
(2) Survey and inventory community historic architectural and archaeological resources within the
community.
(3) Review and comment to the state historic preservation officer on all proposed National Register
nominations for properties within the community area.
(4) Act in an advisory role to other officials and departments of local government regarding the
identification and protection of local historic and archaeological resources.
(5) Work toward the continuing education of citizens regarding local historic preservation and community
history.
(6) Support the enforcement of the Alaska Historic Preservation Act, AS 41.35.
(7) Review local projects and recommendations about the effect on properties identified in the local
historic preservation inventory.
(b) The commission shall have no authority to expend or commit city funds without first obtaining approval by
and any necessary appropriations from the city council.
(Ord. 94-04)
(Supp. No. 25-1, Update 3)
Created: 2022-12-16 15:15:40 [EST]
Page 7 of 7
9
The Planning and Zoning Commission Information
The Planning a Zoning Commission works for City Council, to do the commissioned
work on their behalf. The Commission is unique among the City Commissions in the fact
that it is a quasi-judicial commission as they recommended code and zoning changes
(Title 15 Planning and Land Use Regulations), approve conditional use permits, and
have some regulatory oversight.
In the Long term, practically speaking, they shape the land regulation and use for the
needs of the community for 10-20 years down the road. This is done through
- Title 15 Recommendations to keep the code in line with what makes sense for
the community
Municipal Lands Inventory and Use Plan (updated annually)
Public Hearing on the City of Seward Comprehensive Plan (this has not been
done in many years and it is on the schedule for 2023)
The Planning and Zoning Commissions technical roles are defined in City Code Title 2.
2.30.225 Powers and duties.
A. The commission shall perform the following duties. -
Interpret the provisions of this title and make compliance determinations when
requested by the administrative official;
2. Review and act upon requests for variance permits, conditional use permits,
and other matters requiring consideration under the Seward Zoning Code,
3. Review the City of Seward Comprehensive Plan on an annual basis and
conduct a minimum of one public hearing. Said recommendations shall be
forwarded to the council for consideration, and
4. Promote public interest and understanding of comprehensive planning,
platting, zoning, land management and other issues relating to community
planning and development.
B. The commission shall act in an advisory capacity to the city council regarding the
Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official
Land Use Plan Map, and other duties as requested by the city council.
C. The commission shall act in an advisory capacity to the Kenai Peninsula Borough
Planning Commission regarding the following matters. -
Subdivision plat proposals,-
2. Right-of-way and easement vacation petitions, -
its]
3. Kenai Peninsula Borough Comprehensive Plan and Coastal Zone
Management Plan development, updates and amendments, and
4. City of Seward Comprehensive Plan amendments not otherwise delegated to
the City of Seward.
2022 Council Approved Priorities (below)
*We will draft our 2023 priorities after the joint work session to include directives and
feedback from Council
SHORT TERM (2022) SPECIFICS
• Through powers of the Commission, contribute and collaborate as needed to help
be part of the solution for the housing issues that Seward is facing. Short Term
Rental Regulation Development, land use regulation development
• Make recommended updates to Title 15: Dwelling definitions, height restrictions,
etc. i progress
• Review Municipal Lands Inventory and Management Plan. Community Development
will be doing a major format and map update that will need to be reviewed. Major reformat
and update completed and approved. This document will be reviewed and revised
annually.
Commissioner Training. Develop and execute a training calendar that includes Planning
and Zoning Training and Roberts Rules of Order Training. Commissioner Training
Conducted. State training on procedure, state law, etc. Virtual Alaska Planning
Association Conference Attendance.
Continuing
• Review and make recommendations to update Title 15 as needed. (Status: Ongoing.
Title 15 is a living document and keeping it current is part of the role of Community
Development and the P&Z Commission.) Topics to address this year may include:
dwelling definitions, height restrictions
• Review and update the Municipal Lands Inventory and Management Plan (MLIMP)
(Status: ongoing. The MLIMP is a living document and keeping it current is part of the role
of Community Development and the P&Z Commission.) Community Development will be
bringing forward a reformatted version with updated maps for review. There will also be
is
some changes as the city may have sold, purchased, or changed leases on the land that
it owns.
• Promote public interest and understanding for the upcoming review process of the
Comprehensive Plan (Status: Different pieces of the comprehensive plan can be
reviewed each year to help keep up to date before the official review every 10 years. Code
requires that we have one public hearing on an annual basis and recommendations shall
be forwarded to council for consideration.)
• Look at current and future community needs to identify a wide range of strategies,
including land use and zoning changes, to support the long- term vitality of the City.
(Status: on going)
• Joint Work sessions with Seward Bear Creek Flood Board regarding city/borough
projects: Lidar mapping, Flood mitigation, Airport, Second Avenue culvert project,
Resurrection River, Japanese Creek, Lowell Canyon, Beach revitalization project (Status:
on going) Recommendation: Keep as is.
• Work with PACAB on the Seward Marine Industrial Center (SMIC) new zoning
overlay and development plan (Status: on going) Recommendation: Keep as is. Joint
Work session
• Work with Historic Preservation Commission to develop methods to preserve the
historic downtown (Status: on going) Recommendation: Keep as is. Joint Work session
• Planning & Zoning Commissioner training (Status.) Recommendation: P&Z Training,
Roberts Rules of Order Training
iM
Memorandum
Date: January 23, 2023
To: City Council
Through: Clare Sullivan, Planning and Zoning Commission Chair
From: Jason Bickling, Community Development Director
RE: Planning and Zoning Quarterly Report
During the months of November through December 2022, the Planning and Zoning Commission
had 4 scheduled meetings.
November 811 — Regular meeting (Res 2022-025; Res 2022-026; Res 2022-027; Res 2022-028)
November 1511— Work session
December 6t" — Regular meeting: rescheduled as a work session due to lack of agenda items
and then canceled by administration due to not getting the packet sent out in a timely manner to
the public
December 201" — Work session: canceled for lack of quorum
Actions taken by the Plannina and Zonina Commission:
Two (2) preliminary replats were reviewed and approved.
Zero (0) Conditional Use permits were reviewed.
One (1) Rezone application was reviewed and approved.
One (1) code amendment recommendation was reviewed and postponed.
Listed below is a summary of the Resolutions that were postponedat the Planning and Zoning
meetings.
Resolution 2022-027 Amending Portions of Seward City Code; 15.25 Floodplain
Management, Adopting Recommended Language and Regulations from the Federal
Emergency Management Agency (FEMA)
13
Listed below is a summary of the Resolutions that were reviewed and a proveaf at the Planning
and Zoning meetings.
Resolution 2022-025, Preliminary Replat of Lot 4A-1 and Lot 4D, Block 7, Fourth of July
Creek Subdivision Seward Marine Industrial Center (SMIC), Raibow Replat, Creating Four
Lots; Lot 4D-1, Lot 4A-2, Lot 4A-3, and Lot 4A-4; Vacating the West 5' Utility Easement
of Lot 4D, Block 7, Fourth of July Creek Subdivision SMIC, Raibow Replat, and East 5'
Utility Easement of Lot 4A-1, Block 7, Fourth of July Creek Subdivision SMIC, Raibow
Replat
Resolution 2022-026, Rezone Lot AT, Forest Acres Subdivision; Located at 2607 Dimond
Blvd, from a Rural Residential (RR) Zoning District to Resource Management (RM) Zoning
District
Resolution 2022-028, Preliminary Replat of Lots 5 & 6, Block 14, Original Townsite of
Seward, Federal Addition, Vacating the Interior Lot Line and Creating One Lot to be known
as, Lot 5A, Block 14, Original Townsite of Seward, Federal Addition, Saltwater Safari Replat
Work Sessions:
On November 15, 2022, the Planning and Zoning Commission held a work session to discuss a
definition for long-term rental' and lot coverage requirements and lot square footage
requirements for multi -family dwellings.
On December 6, 2022, the Planning and Zoning Commission was scheduled to hold a work session
to discuss beach access and parking issues at Spring Creek Campground and Fourth of July Beach.
This work session was canceled due to the packet not being sent out in a timely manner.
On December 20, 2022, the Planning and Zoning Commission was scheduled to hold a work
session to discuss lot frontage requirements in general and beach access and parking issues at
Spring Creek Campground and Fourth of July Beach. This work session was canceled due to lack
of a quorum.
14
Memorandum
Date: November 14, 2022
To: City Council
Through: Clare Sullivan, Planning and Zoning Commission Chair
From: Jason Bickling, Community Development Director
RE: Planning and Zoning Quarterly Report
During the months of May through October 2022, the Planning and Zoning Commission had 14
scheduled meetings.
The June 28t" work session was canceled due to lack of a quorum. The July 5t" regular meeting
was canceled due to lack of a quorum. The September 6t" regular meeting was rescheduled as a
work session due to lack of agenda items requiring action. The September 20t" work session was
canceled due to lack of a quorum and rescheduled to September 27t"
One new Commissioner was elected by the Council during this second quarter, Sean Ulman. The
vacant seats in Planning and Zoning Commission have now all been filled.
Four (4) preliminary replats were reviewed, three were approved and one was failed.
Five (5) Conditional Use permits were reviewed and approved.
Three (3) Rezone application was reviewed, two were approved and one was failed.
Two (2) code amendment recommendations were reviewed and approved.
Listed below is a summary of the Resolutions that were reviewed and a proveaf at the Planning
and Zoning meetings.
Resolution 2022-011: Granting a Conditional Use Permit to Uncle Fravis LLC to operate the
activities of a social club at 417 Fifth Ave.
Resolution 2022-012: Recommending City Council amend a portion of Seward City Code Title 15
regarding development requirements (minimum lot square footage) for multi -family dwellings.
Resolution 2022-013: Granting a Conditional Use Permit to Saltwater Safari Properties LLC to
construct a 9-plex studio apartment and crew housing at 809 Third Ave.
Resolution 2022-014: Granting a Conditional Use Permit to Dwayne and Kari Atwood to construct
a single-family dwelling at 305 Third Ave.
I�
Resolution 2022-015: Number not used
Resolution 2022-016: Granting a Conditional Use Permit to Robert White to install a radio antenna
at 313 Sixth Ave.
Resolution 2022-017: Recommending City Council rezone proposed 1104 & 1100 Second Ave
from Urban Residential (UR) Zoning District to Auto Commercial (AC) Zoning District.
Resolutions 2022-018: Preliminary acquisition plat for the Seward Airport.
Resolutions 2022-019: Preliminary replat of 2109 Unimak Circle, creating Gateway Subdivision
2022 Lindquist Addition, Lots 14-18, Block 8.
Resolutions 2022-020: Granting a Conditional Use Permit to Phil Zimmerman to construct a tri-
plex at 2007 Dunham Drive.
Resolutions 2022-021: Preliminary replat of 911 Hemlock Ave, creating Hemlock Subdivision,
Tracts A and B (Forest Acres Campground — Tract A / Seward Community Bike Park — Tract B).
Resolutions 2022-022: Recommending City Council rezone proposed Tract B, Hemlock
Subdivision, from Institutional (Ins) Zoning District to Park (P) Zoning District (Seward Community
Bike Park).
Resolutions 2022-023: Recommending City Council amend portions of Seward City Code Title 15
regarding definitions for Lodging and regulations for short-term rentals.
Listed below is a summary of the Resolutions that were failed at the Planning and Zoning
meetings.
Resolution 2022-009: Proposed preliminary replat of 911 Hemlock Ave, creating Hemlock
Subdivision, Lots 1-40 and Tract A.
Resolution 2022-010: Proposed rezone of Hemlock Subdivision, Lots 1-4 from Institutional (Ins)
Zoning District to Single -Family Residential (R1) Zoning District.
Work Sessions:
On May 17, 2022, the Planning and Zoning Commission held a work session to discuss regulation
issues and solutions surrounding Short Term Rentals.
On June 21, 2022, the Planning and Zoning Commission held a work session to continue
discussions on regulation issues and solutions surrounding Short Term Rentals.
On July 19, 2022, the Planning and Zoning Commission held a work session to review Short-term
rental regulation draft concepts and to review the Municipal Land Inventory and Management
ill
Plan.
On August 23, 2022, the Planning and Zoning Commission held a work session to continue review
of the Municipal Land Inventory and Management Plan.
On September 6, 2022, the Planning and Zoning Commission held a work session to continue
review of the Municipal Land Inventory and Management Plan.
On September 27, 2022, the Planning and Zoning Commission held a work session to review
Short-term rental regulation draft concepts.
On October 17, 2022, the Planning and Zoning Commission held a Joint Work Session with the
Seward Bear Creek Flood Service Area Board to review proposed Floodplain ordinance language
to be adopted into Seward City Code.
17
Memorandum
Date: April 25, 2022
To: City Council
Through: Clare Sullivan, Planning and Zoning Commission Chair
From: Jason Bickling, Community Development Director
RE: Planning and Zoning Quarterly Report
During the months of January through April 2022, the Planning and Zoning Commission held 7
meetings. At the April 5tn regular meeting, Clare Sullivan was elected as Chair and Vanessa Verhey
was elected as Vice Chair to replace the vacancies of Cindy Ecklund and Tom Swann.
Three (3) new Commissioners were elected by the Council during this first quarter, Victoria
Monaco, Brenan Hornseth, and Troy Staggs.
Listed below is a summary of the Resolutions that were reviewed and approved at the Planning
and Zoning meetings.
Three (3) preliminary replats were reviewed, two were approved and one was post-poned.
Two (2) Conditional Use permits were reviewed and approved.
One (1) Rezone application was reviewed and post-poned.
Resolution 2022-001: Preliminary Replat of Lot 7A, Fort Raymond Subdivision Replat No. 1,
Creating Two Lots; Lot 7A and Lot 7B; Creating a 20' by 20' Access Easement on Lot 7A, Fort
Raymond Subdivision Replat No. 2. (Chugachmiutproperty rep/at)
Resolution 2022-002: Confirming that Phil Zimmerman's Developer Reimbursement Program
Application meets the requirements set by Code 5.22.030
Resolution 2022-003: Preliminary Replat of Lot 6A-2, Fort Raymond Subdivision Replat no. 3,
Creating Two Lots; Lot 6A-3 and Lot 6A-4. (Anima/ She/ter rep/at)
Resolution 2022-004: Approving Planning and Zoning Commission priorities for 2022
Resolution 2022-005: Granting a Conditional Use Permit to Kayak Adventures Worldwide to
construct an apartment with two or more units within a commercial building on their property at
328 Third Ave, within a Central Business District.
Resolution 2022-006: Preliminary Replat of Dairy Hill Subdivision Tracts 1-5, Tract 5; Located at
212 Dairy Hill Lane; Creating Dairy Hill Subdivision Addition No. 1, with two new lots, Lot 1 & 2,
and a remaining Tract, Tract 5A.
18
Resolution 2022-007: Approving the Land Use Amendment to Rezone Lot 1 & 2, Dairy Hill
Subdivision Addition No. 1, from Resource Management (RM) Zoning District to Auto -Commercial
(AC) Zoning District.
Resolutions 2022-008: Granting a Conditional Use Permit to Zimmerman Investments LLC to
construct a 4-plex at 2011 Dunham Drive, within a Multi -Family Residential (R3) Zoning District.
Work Sessions:
On February 15, 2022, the Planning and Zoning Commission held a work session to discuss their
priorities for 2022.
On March 22, 2022, the Planning and Zoning Commission held a Joint Work Session with the
Seward Bear Creek Flood Service Area Board to review the Hazard Mitigation Plan.
On March 29, 2022, the Planning and Zoning Commission joined the City Council for a joint work
session to review the 2022 Priorities for the Commission.
On April 19, 2022, the Planning and Zoning Commission held a work session to review the Seward
Comprehensive Plan and to discuss regulation issues and solutions surrounding Short Term
Rentals.
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Port and Commerce Advisory Board Attendance 2022
Meeting Date Member(s) Absent
1/5/2022
None
2/2/2022
Holmdahl, Smith
2/16/2022
Lawrence
3/2/2022
None
4/6/2022
Woelkers
4/20/2022
Holmdahl, Jaffa, Hughes
5/4/2022
Woelkers, Hughes
6/8/2022
None
9/7/2022
None
10/5/2022
O'Reagan, Hughes
23