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Home My WebLink About02152023 PACAB Spc Mtg PacketPort & Commerce Advisor Board Agenda Packet Special Meeting February 15, 2023 City Council Chambers 12:00 p.m. The City of Seward, Alaska PORT AND COMMERCE ADVISORY BOARD SPECIAL MEETING AGENDA February 15, 2023 Vacant Chair Term Expires July, 2023 Lynda Paquette Vice Chair Term Expires July, 2024 Bruce Jaffa Board Member Term Expires July, 2024 Carl Hughes Board Member Term Expires July, 2023 Dwayne Atwood Board Member Term Expires July, 2025 Benjamin Smith Board Member Term Expires July, 2025 Fred Woelkers Board Member Term Expires July, 2024 Stephen Sowell Assistant City Manager Norm Regis Harbormaster Brenda Ballou City Clerk 12:00 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Council Chambers 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. Administration Report ............................................Pg. 3 C. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] 1. Alaska Railroad Report -None D. Presentations -None [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by PA CAB.] City of Seward, Alaska Port & Commerce Advisory Board Agenda Page I 7. NEW BUSINESS A. Resolutions B. Action Memorandum C. Other New Business Items 1. Ordinance 2023-XXX Amending Seward City Code Chapter.....................Pg. 5 2.30 Boards and Commission D. INFORMATIONAL ITEMS AND REPORTS [No Action Required] 9. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 10. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS It. ADJOURNMENT City of Seward, Alaska Port & Commerce Advisory Board Agenda Page 2 Assistant City Manager Stephen Sowell ➢ Public Works Shop Project: Work continues on the preliminary design and engineer's estimate. We held a project meeting on January loth to continue work on the project. The survey team from R&M Engineering conducting field work at the Fort Raymond site January 9 through 12 to continue work on facility layout. R&M Engineering is working on completing the preliminary cost estimate and finalize the project schedule. ➢ We are beginning the project to update the Strategic Plan. This document has not been updated since 1999 and the goal is to align the actions described in the Strategic Plan with the 2030 Comprehensive Plan. ➢ The Assistant City Manager and Community Development Director attended the Anchorage Economic Development Convention on January 25th. This was an excellent opportunity to learn more about commerce and economic development in South Central Alaska. 3 Harbor Harbormaster Norm Regis ➢ The 50-ton and 330-ton Travelift has started to pick up; some fishing vessels are preparing the early fish openers. ➢ We are training four new harborworkers on the maintaining the Travelifts and harbor infrastructure. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ We have opened G, K and L-float; contractor is working on the punch list. ➢ We have an issue with the fire extinguisher and life ring boxes, we are working with the engineers/contractor to alleviate problem with the vender. (Not Resolved Yet) ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ This spring we will continue the cleanup at the old Raibow dump area, just a few more items to deal with and we can lease the property out again. ➢ The harbor office will be closed on Sundays until spring 2023. ➢ The North East harbor launch ramp is completed, the contractor finished on 12-1-2022, waiting on as -built drawings. ➢ I called Washington and checked on the City of Seward Harbors PIDP grant it is in the final weeks of technical review, an announcement of the grant awardees will be in a couple of weeks. (We have a debrief on February 9) ➢ We are waiting on funding for the 5-ton crane on I -Dock, Corp Permit has been approved ➢ We have sent the Coast Guard the resolution and the Purchase and sale agreement for them to look over. ➢ Winter is here please remember do not shovel the snow off your vessels onto the dock; please place the snow into the water. ➢ Please watch your step while transitioning onto the floats the transition plates can get icy very quickly. ➢ Dive Alaska was at the harbor diving and cleaning the bottom of debris by I -dock and T- dock. 4 Meeting Date: To: From: Agenda Item: City Council Agenda Statement February 15, 2023 Port and Commerce Advisory Board Stephen Sowell, Assistant City Manager Ordinance 2023-XXXX: Amending Seward City Code Chapter 2.30 Boards and Commissions Background and justification: The purpose of this ordinance is to amend Chapter 2.30 to reflect the current roles, duties, and activities of the Port and Commerce Advisory Board. The current code language reflects past practice when the board was in its origination and current practices are incorporated here. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.1 Economic Development Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance* Electric Water Various Wastewater Healthcare Finance Director Signature: Attorney Review *unaudited numbers 11 FV Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Discuss Calendar Other: Discuss 2.30 City Code Sponsored by: Bower CITY OF SEWARD, ALASKA ORDINANCE 2023-XXX An Ordinance of the Seward City Council, Amending Seward City Code Chapter 2.30 Boards and Commissions WHEREAS, Administration desires to amend Chapter 2.30 to update to current processes as part of a comprehensive review of the Seward City Code. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Chapter 2.30 is hereby amended to read as follows (new language is in bolded italics and underlined and deleted language is stricken): 2.30.310 Established. A. There is created the Port and Commerce Advisory Board, :s hereby er�^*�', consisting of seven residents of the City of Seward or surrounding areas, and who shall be appointed by the Citv Council. 1. If there is more than one applicant for the position, the GO Council shall appoint by ballot voting. 2. & Applicants must receive at least four votes in order to be appointed. 3. No officer or employee of the city may be appointed a member of the board. B. 40-. A chairman of the board shall be selected annually by the appointed members. 2.30.315 Terms of office; filling vacancies. A. Members of the port and commerce advisory board be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The council may appoint any qualified person to fill aboard member vacancy oram �d provided the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive regular meetings in a 12-month period of the board, the remaining board members shall decide whether the board member should be retained or whether to request citv council appointment of a new member. D. Members shall not be paid for services on the board or participation in board activities without prior approval of the citv council. 2.30.317 Staff assistance to board. A. The city manager, or desi,-nee, shall. 1. Assist the board and shall be qualified by special traininz and experience in the field of Port and Harbor operations; 2. Be the re-ular technical advisor of the board, but shall not have the power to vote. B. The City Manazer shall provide a member of the manazer's staff to assist the board. The staff member shall. 1. Properly advertise the meetings as required by the Alaska Open Meetings Act; and 2. Prepare the board meetin,- packet. C. A member of the City Clerk's officer shall attend the meetin'-s and keep a record of the proceedin,-s. 2.30.318 Quorum. Four members of the board shall constitute a quorum for the transaction of business; except that, in the absence of a quorum, any number less than a quorum may adiourn the meetin,- to a later date. 2.30.320 Meetings and quorufn-. A. Re,-ular meetings. The board will meet t a time and rlaee t be deli .,ate b , the b0afd. 1. Regular meetin,-s shall be held each year at 12 pm in the City Council chambers with one meetin,- per month takin,- place in the months of January, February, March, April, May, September, October, November, and December. 2. A re,-ular meetin,- may be canceled by the affirmative vote of at least four board members. B. Special meetin,-s. Special meetin,-s may be held at the call of the Board Chair or the City Mana,-er. 43- C. Meetings open to the public. All meetings and records of the board shall be open to the Public. C—.D. Meetin,- rules of proceedin,-s. Meetin,-s shall be conducted under the current edition of Robert's Rules of Order, Newly Revised Edition. member- "an eaeh "estion and shall keep r-eear-ds of any aetions, all of whieh shall be 2.30.323 Voting. The affirmative votes of at least a maiority of those board members present shall be required for official action unless a lamer maiority is required by law. 2.30.325 Powers and duties. A. The Port and Commerce Advisory Board shall perform the followin- duties: it shall be 4 1. Annually review the City Council priorities the Board has been directed to work on for the upcoming year. Repeft . ally to the eitr ' ei at the f;rnt ei ffleet;.in Of rho at4ieipa4ed r-e"ests for- appropriations for- the year's planned ae+iv41i---- 1-fid a 0 0 0 2.Provide a quarterly report to City Council concerninz the status of the Board's annual -oals and objectives. -2. 3. Make recommendations to the citv council concerning the design and coordination of projects intended to promote and develop transportation, trade, energy and commerce. throughout Seward; 4. Provide input to the citV council on policy and procedural matters involving the establishment and continuance of commercial activity in the Port and Harbor., improving the quality of life and protecting the public's best interest; 4.-5. Advise the citV council on matters involving the establishment of support services in the Port and Harbor. towards too bjeetives et4lined in s4seetions-2.30.325(a)(2 6. Perform other duties as requested by the Citv Council. B. The board shall have no authority to expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, the 13th day of March 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: CITY OF SEWARD, ALASKA ORDINANCE 2023-XXX Brenda Ballou, MMC City Clerk (City Seal) 10 PACAB Meeting Date Meeting Topic REGULAR 1/4/2023 Harbor Tariff SPECIAL 1/18/2023 REGULAR 2/1/2023 Chamber Marketing SPECIAL 2/15/2023 2.30 Draft Ordinance REGULAR 3/1/2023 SMIC Development Plan SPECIAL 3/15/203 REGULAR 4/5/2023 Utility Infrastructure SPECIAL 4/18/2023 REGULAR 5/3/2023 Legislative Priorities SPECIAL 5/17/2023 REGULAR 9/6/2023 Vessel and Property Tax and AML Attendance SPECIAL 9/20/2023 REGULAR 10/4/2023 Harbor Plan REGULAR 10/18/2023 REGULAR II/1/2023 Capital Improvement Plan SPECIAL 11/15/2023 REGURLAR 12/6/2023 Fisheries Issues SPECIAL 12/20/2023