HomeMy WebLinkAboutRES2023-016 Yukon Fire Contract Amendment1
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Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2023-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
AMENDMENT #1 TO THE CONTRACT BETWEEN THE CITY OF
SEWARD AND YUKON FIRE PROTECTION TO INCLUDE THE NEW
ANIMAL SHELTER IN THE SERVICE CONTRACT
WHEREAS, Seward City Code 2.25.055 - Fire Department Power and Duties states the
Seward Fire Department "is responsible for maintenance and repair of all City fire alarm systems";
and
WHEREAS, the fire department coordinates the annually -required fire extinguisher, fire
alarm, and sprinkler inspections for all City buildings; and
WHEREAS, the proposed Amendment No. 1 would add the new Animal Shelter to the
service contract with Yukon Fire Protection; and
WHEREAS, this amendment would increase the current contract (approved by Resolution
2021-025) by an additional amount of $500.00 per year to cover fire detection, suppression system,
and fire extinguisher inspection, maintenance, and hydro -testing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby authorizes the City Manager to sign Amendment No.
1 between the City of Seward and Yukon Fire Protection.
Section 2. Funding in the amount to not exceed of $22,500 is included under each
department's FY23/FY24 budget under the contracted services line item 7009. No additional
appropriation is necessary.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of February, 2023.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2023-016
AYES: Osenga, Finch, DeMoss, Calhoon, Wells, McClure
NOES: None
ABSENT: Barnwell
ABSTAIN: None
ATTEST:
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City Council Agenda Statement
Meeting Date: February 13, 2023
To: City Council
Through: Janette Bower, City Manager
From: Clinton Crites, Fire Chief
Subject: Resolution 2023-016: Authorizing the City Manager to Enter into
Amendment #1 to the Contract Between the City of Seward and Yukon Fire
Protection to Include the New Animal Shelter in the Service Contract, and
Appropriating Funds
Background and justification:
The Fire Department coordinates the annually required fire extinguisher, fire alarm, and sprinkler
inspections for all City buildings. The proposed contact would last one year with one-year
extension.
The previous contract did not include the new Animal Shelter. It is necessary to add the new
Animal Shelter to our annually required fire extinguisher, fire alarm, and sprinkler inspections for
the City.
The Fire Department, per Seward City Code 2.25.005 Fire Department Power and Duties, "is
responsible for maintenance and repair of all City fire alarm systems". It is necessary to add the
new Animal Shelter to the contract approved in Resolution 2021-025 and adding an additional
$500.00 annually to cover the additional building and fire extinguishers.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Page 19, Promote a safe community with superior police and fire
management
Seward City Code 2.25.005 Fire Department Power and Responsibility
Certification of Funds
Total amount of funds listed in this legislation: $ 500.00
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
x
X
$
$ 500.00
$
142
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
SMIC
Parking
Other
Electric
Water
Fund Balance/Net position — restricted
Wastewater
Healthcare
Note: amounts are unaudited
$ 2,575,000
Fund Balance/Net position — unrestricted/unassigned $ 7,966,028
Available Unrestricted Cash Balance:
x
Yes
$ 10,318,577
Finance Director Signature:
Attorney Review
Attorney Signature:
Not applicable Comments:
9144i4P0
Administration Recommendation
x
Approve Resolution
Other:
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Amendment No. 1
Amendment No. 1 to the agreement between the City of Seward and Yukon Fire Protection.,
dated February 22, 2021 follows:
WHEREAS, Resolution 2021-025 approved the contract between the City of Seward and
Yukon Fire Protection for inspection and maintenance of fire detection and suppressions
systems for all departments for the City of Seward, as coordinated with the Seward Fire
Department plus 2 one-year extensions; and
WHEREAS, a separate contract for the inspection, maintenance, and hydro -testing of fire
extinguishers for all departments for the City of Seward, as coordinated with the Seward Fire
Department plus 2 one-year extensions; and
WHEREAS, contract date to begin February 22, 2023 through February 22, 2024 plus one-
year extension that could extend the contract to 2025
WHEREAS, Amendment No. 1 would add fire detection, suppression system and inspection,
maintenance, and hydro -testing of all fire extinguishers at the New Animal Shelter for an additional
$500.00.
NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties
the agreed to amendment to the agreement as follows:
3. FEES shall read "Total Cost Not -To -Exceed $22,500.00 Per Year"
4. SCOPE OF SERVICES shall read "The City and Contractor have agreed upon a scope of
work described in the Contractor's proposal, in response to the RFP issued by City dated
August 14, 2018, to provide professional services based on approved standards and instructions
as specifically described in the same RFP."
Except as provided herein, all other terms and conditions of the originating agreement remain in
full effect. In witness thereof, the parties have set their hands and seals below:
Yukon Fire Protection City of Seward
Date Date
145
f
3 YEAR CONTRACT
PLUS 2 ONE-YEAR EXTENSIONS
YUKON FIRE PROTECTION
FIRE DETECTION & SUPPRESSION SYSTEMS
This contract is between the City of Seward and Yukon Fire Protection, office location is
5601 Silverado Way, Anchorage Alaska 99518. Office phone contact 907-563-3608.
This is a three (3) year contract for inspection and maintenance of fire detection and
suppressions systems for all departments for the City of Seward, as coordinated with the
Seward Fire Department plus 2 one-year extensions.
CONTRACT DATES: February 22, 2021 through February 2023 plus 2 one- year
extensions that could extend the contract to 2024 and 2025.
Pricing is outlined in the price quote response. It is further understood that any fire
system that needs repairs will be discussed and the option of repair or replacement will be
made. Subject to the extent of the repairs, the cost and type of work involved versus the
per hour shop charge for possible upgrades.
The first inspection of fire detection and suppression systems for the City of Seward,
under this contract will be completed during the month of October 2021.
City of Sewar epresentative
Yukon Fire Protection Repr entative
Erik van Elburg, Operations Manager
k1rEsi :
Date
2/10/2021
Date
3 YEAR CONTRACT
PLUS 2 ONE YEAR EXTENSIONS
YUKON FIRE PROTECTION
FIRE EXTINGUISHER
This contract is between the City of Seward and Yukon Fire Protection, office location is
5601 Silverado Way, Anchorage Alaska 99518. Office phone contact 907-563-3608.
This is a three (3) year contract for inspection, maintenance and hydro- testing of fire
extinguishers for all departments for the City of Seward, as coordinated with the Seward
Fire Department plus 2 one-year extension.
CONTRACT DATES: February 22, 2021 through February 2023 plus 2 one-year
extensions that could extend the contract to 2024 and 2025.
Pricing is outlined in the price quote response. It is further understood that an
extinguisher that needs to be repaired or replaced will be discussed and the option of
repair or replacement will be made. Subject to the extent of the repairs, the cost and type
of extinguisher involved versus the per hour shop charge.
The first inspection of extinguishers for the City of Seward, under this contract will be
completed during the month of October 2021.
City of Sew epresentative
Yukon Fire Protection Representative
Erik van Elburg, Operations Manager
Date
2/10/2021
Date
a'- j C-ak,
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