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HomeMy WebLinkAbout02152023 LAYDOWN SowellOrd 23-002 enacted 2/13/2023 230215 LAYDOWN Sowell Article 3. - Port and Commerce Advisory Board 2.30.310 - Established. A. Composition. The port and commerce advisory board is hereby created, consisting of seven residents of the City of Seward or surrounding areas, and who shall be appointed by the council. 1. If there is more than one applicant for the position, the council shall appoint by ballot voting. 2. Applicants must receive at least four votes in order to be appointed. 3. No officer or employee of the city may be appointed a member of the board. B. Chair and vice chair. 1. The board shall select a chair and vice chair annually. 2. The chair shall preside at all board meetings, may participate in the debate, and vote on any matter of the board. 3. In the absence of the chair, the vice chair shall exercise all the powers of the chair. 2.30.315 - Terms of office; filling vacancies. A. Members of the port and commerce advisory board shall be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The council may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive regular meetings of the board, the remaining board members shall decide whether the board member should be retained or whether to request council appointment of a new member. D. Members shall not be paid for services on the board or participation in board activities without prior approval of the city council. 3.30.317 Staff assistance to board. A. The city manager, or designee, shall: 1. Assist the board and shall be qualified by special training and experience in the field of ports, harbors, and commerce; 2. Will be the regular technical advisor of the board, but shall not have the power to vote. B. City staff shall provide a clerk to the board. The clerk shall: 1. Properly advertise the meetings as required by the Alaska Open Meetings Act; 2. Prepare the board packet; and 3. Attend the board meeting and keep a record of board proceedings. 2.30.320 - Meetings and quorum. A. The board will meet at a time and place to be designated by the board. In selecting its meeting place, the board shall consider the reasonable accommodation of the public. B. Four members of the board shall constitute a quorum for the transaction of business except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. C. The affirmative votes of at least a majority of those board members present shall be required for any action. Ord 23-002 enacted 2/13/2023 D. The clerk to the commission shall keep minutes of proceedings showing the vote of each member upon each question and shall keep records of any actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. 2.30.325 - Powers and duties. A. It shall be the responsibility of the port and commerce advisory board to: 1. Report annually to the city council at the first council meeting of the new fiscal year and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the prior year's activities, and a list of the upcoming year's planned activities; 2. Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy and commerce throughout Seward; 3. Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest; 4. Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3); 5. Perform other duties as requested by the city council. B. The board shall have no authority to solicit, expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council.