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Home My WebLink AboutORD2023-003 Updating SCC 3.50 HolidaysSponsored by: Bower Introduction: February 13, 2023 Public Hearing: February 27, 2023 Enactment: February 27, 2023 CITY OF SEWARD, ALASKA ORDINANCE 2023-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE CHAPTER 3.50 — HOLIDAYS WHEREAS, this ordinance enacts language to provide for holidays falling on an employee's regular scheduled day off and allows employee to move the holiday to a designated date in the same pay period as the holiday; and WHEREAS, the language permits, at the department head's discretion, which will not be reasonably withheld, an employee to move a holiday to a different day within the same pay period; and WHEREAS, the language incorporates the Seward Public Employees Association (SPEA) language concerning holiday hours being equal to the number of hours worked in the employee's assigned shift and being paid at the shift differential the employee is assigned to work. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Chapter 3.50 is amended to read as follows (new language is in bolded italics and underlined and deleted language is stricken): 3.50.010 Recognized city holidays. A, The following holidays shall be recognized as holidays with pay for all regular full-time and regular part-time employees: in regular full time and regular part time who arc in pay status New Year's Day President's Day Seward's Day Memorial Day Independence Day Labor Day Alaska Day Veterans Day Thanksgiving Day Christmas Day after Thanksgiving Day Christmas Eve Day u nvbu:u':.0..i�.�.ai ' aa .•yt" 3.50.015 Holiday falling on a Saturday or Sunday. A. When a recognized holiday falls on a Saturday, the preceding Friday shall be recognized in lieu thereof and treated as a holiday with rcspcct to overtime compensation Friday ini,nediately preceding the holiday shall be considered the recognized holiday. CITY OF SEWARD, ALASKA ORDINANCE 2023-003 W When a recognized holiday falls on a Sunday, the following Monday following shall be considered the recognized holiday. 3.50.017 Holiday — use of A. Holiday falling on an employee's scheduled day off 1. Department heads shall allow an employee to take a different day off during the same period if an employee's scheduled day off falls on a recognized holiday. 2. The employee's timesheet will reflect the holiday on the alternate date, with all other compensable time recorded as per the employee's normal schedule. B. Holiday — alternate date requested by employee. 1. At the discretion of the department head, which will not be unreasonably withheld, the department head may permit an employee to move the recognized holiday to another day within the same pay period as the holiday. 2. The employee's timeslieet will reflect the holiday on the alternate date, with all other compensable time recorded as per the employee's normal schedule. 3.50.020 Holiday during annual leave. A recognized city holiday which occurs during an employee's annual leave shall not be counted as a day of annual leave. 3.50.025 Holiday falling between two days of leave without pay. Employees shall forfeit their right to payment for any holiday if the employee is on leave without pay (to include injury, military, or other non-compensable leave status) or has an unexcused absence on the employee's last regularly scheduled workday before the holiday or on the employee's next regularly -scheduled workday following the holiday. 3.50.030 Computation of holiday pay. A. Full-time employees. 1. Full -tune employees shall receive their regular straight time rate of pay for all recognized holidays. 2. Holiday pay hours are equal to the number of hours worked in the employee's assigned shift and shall be paid at the shift differential the employee is assigned to work. 3. Holiday pay hours are not counted as hours worked for the purposes of calculation of overtime pay. B. Part-time employees. 1. A regular part-time employee shall be paid based on their position's percentage of a full- time position. 2. Holiday pay hours are equal to the number of hours worked in the employee's assigned shift and shall be paid at the shift differential the employee is assigned to work. 3. Holiday pay hours are not counted as hours worked for the purposes of calculation of overtime pay. CITY OF SEWARD, ALASKA ORDINANCE 2023-003 Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, the 27th day of February, 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Finch, Barnwell, DeMoss, Calhoon, Osenga, Wells, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J. Ballou r MC City Clerk City Council Agenda Statement Meeting Date: February 27, 2023 To: City Council From: Janette Bower, City Manager Agenda Item: Ordinance 2023-003: Amending Seward City Code Chapter 3.50 Holidays Background and justification: The purpose of this ordinance is to amend Chapter 3.50 Holidays to: • Enact language providing for holidays falling on an employee's regularly scheduled day off, allowing the employee, with department head approval, to move the holiday to a designated date within the same pay period. • Enact language that allows, at the discretion of the department head, an employee to move the holiday to another date in the same pay period. • Integrates Seward Public Employee Association (SPEA) language regarding holiday pay hours being equal to the number of hours worked in the employee's assigned shift and pays the shift differential the employee is assigned to work. • Clarify and codify current practices. Amended code section Ordinance Page # Amendment 3.50.010 1 Strikes "in regular full time and regular part-time who are in pay status the day before and the day after the recognized holidays" because it is moved to 3.50.025. Subsection B is struck because it has been moved to 3.50.030 and has been amended. 3.50.015 1 Grammatical amendments. 3.50.017 2 New section. Clarifying the use of the holidays. (Note the explanation above). 3.50.025 2 Expands on the existing language and addresses the language struck from 3.50.010 A. 3.50.030 2 Incorporates the SPEA language as described above. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 Th s legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: $ $ $ 82 Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool SMIC Parking Other Electric Water Fund Balance/Net position — restricted Fund Balance/Net position — unrestricted/unassigned Available Unrestricted Cash Balance: Yes Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Attorney Signature:5��-� C�( Not applicable Comments: 944144# Administration Recommendation Adopt ordinance Other: 83