HomeMy WebLinkAbout03132023 City Council Meeting Packet Seward City Council
Agenda Packet
,Sri"'. PA` RI . K ` S DAY
E14 S
Monday, March 13, 2023
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska
CITY COUNCIL MEETING AGENDA
r�
City Council Chambers,410 Adams Street k
Please silence all cell phones during the meeting
Mayor Sue McClure Council Member Randy Wells City Manager Janette Bower
Vice Mayor John Osenga Council Member Kevin Finch City Clerk Brenda Ballou
Council Member Liz DeMoss Council Member Robert Barnwell City Attorney Brooks Chandler
Council Member Mike Calhoon
March 13, 2023 at 7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
(Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes
per speaker and 36 minutes total time for this agenda item.)
5. APPROVAL OF AGENDA AND CONSENT AGENDA
(Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda
items are not considered separately unless a council member requests. In the event ofsuch a request,
the item is returned to the Regular Agenda)
6. SPECIAL ORDERS,PRESENTATIONS AND AWARDS
A. Proclamations and Awards
1. Celebrating the Seward Nordic Ski Club Proclamation .......................................... Pg. 4
B. City Manager Report ............................................................................... Pg. 6
C. City Clerk Report ................................................................................... Pg. 48
D. City Attorney Report ............................................................................... Pg. 53
E. Other Reports and Announcements
F. Presentations
1. City of Seward Cemetery: The Story Behind The Maps presentation by Selena Soto, Community
Development GIS Technician. .................................................................... Pg. 55
1
7. CONSENT AGENDA
A. Minutes of Preceding Meeting
*1. February 27, 2023 City Council Special Meeting Minutes. This meeting was recessed on
February 27, 2023 and resumed on March 1, 2023. ............................................ Pg. 62
*2. February 27, 2023 City Council Regular Meeting Minutes. ................................... Pg. 69
B. Introduction of Ordinances
*1. Ordinance 2023-006, Amending Seward City Code Title 2, Article 2 — Seward Planning and
Zoning Commission. ................................................................................ Pg. 80
C. Resolutions
*1. Resolution 2023-030, Allowing OBI Seafoods To Occupy Their Employee Campground From
March 24, 2023, Through October 31, 2023. ..................................................... Pg. 87
D. Action Memoranda
E. Other Items
8. PUBLIC HEARINGS
(Public hearing comments are limited to five(5) minutes per person. After all speakers have spoken,
a person may speak for a second time for no more than one (1) minute.)
A. Ordinances for Enactment
1. Ordinance 2023-004, Amending the Land Use Plan to Rezone Proposed Gateway Subdivision,
Hilltop Addition Lots 32-48, Block 6 & Lots 31-35, Block 4, from a Single-Family Residential
(R1) Zoning District to Two-Family Residential (R2) Zoning District; and to Rezone Proposed
Lots 17-30, Block 4 from a Single-Family Residential (R1) Zoning District to Multi-Family
Residential (R3) Zoning District. .................................................................. Pg. 91
2. Ordinance 2023-005, Amending Seward City Code Title 5 —Revenue And Finance. .... Pg. 103
B. Resolutions Requiring Public Hearing
9. UNFINISHED BUSINESS
A. Other Items
1. Approve the updated job description for the City Clerk. This item was postponed on February
27, 2023. ............................................................................................ Pg. 138
2
10. NEW BUSINESS
A. Resolutions
1. Resolution 2023-031, Authorizing The City Manager To Execute R&M Engineering Task Order
No. 2734.31,Completing A Public Safety Needs Assessment,And Appropriating Funds.Pg. 148
B. Action Memoranda
1. Appoint a citizen to serve as the city's representative on the Prince William Sound Regional
Citizens Advisory Council with a term to expire March,2025. The deadline for submitting letters
of interest is at 5:00 p.m. Friday, March 10, 2023. All letters received by the city clerk will be
provided as a laydown at the council meeting. ................................................... Pg. 168
C. Other New Business
11. INFORMATIONAL ITEMS AND REPORTS
(No action required.)
A. Boards and Commissions Minutes
1. Planning & Zoning Commission
2. Port& Commerce Advisory Board
3. Historic Preservation Commission
B. Other Items
1. City of Seward Financials for 4th Quarter 2022. ............................................... Pg. 170
2. Providence Financials for December 2022 & January 2023. ................................ Pg. 190
12. CITIZEN COMMENTS
(There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.)
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION
A. Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character
of any person,provided the person may request a public discussion—City Attorney Evaluation.
15. ADJOURNMENT
3
PROCLAMATION
WHEREAS, the Divide Ski Area, located at Mile 12 of the Seward Highway, was originally
developed in 1939 by the Civilian Conservation Corps and the Seward Ski Club, under
authorization from the US Forest Service; and
WHEREAS, the area was later utilized and improved by the US Army during World War II,
and
WHEREAS, in 1997, the Seward Nordic Ski Club was granted authorization to construct,
survey, operate, and maintain the ski trails; and
WHEREAS, in 2022, after many years and countless volunteer hours, the Seward Nordic
Ski Club was successfully awarded a new 50-year Special Land Use Permit that will enable them
to establish infrastructure outside of the 20-foot trail corridor; and
WHEREAS, the club's plans for improvements in the trail network include building a
warming cabin, building bridges, installing an outhouse, installing culverts, and widening and
lengthening the trails; and,
WHEREAS, the Seward Nordic Ski Club is run by volunteers and relies upon membership
and donations for support; and,
WHEREAS, the club teaches children and adults how to ski, hosts an annual gear swap and
equipment rental event, and arranges a number of fun ski challenges and social events September
through April each year; and,
WHEREAS, the Seward Nordic Ski Club is an integral and important organization whose
activities and community involvement attract skiers, families, friends, and visitors from all over
South Central Alaska to come to Seward.
NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, Alaska do hereby
commend all of the volunteers, supporters, and members who participate in the Seward Nordic
Ski Club who contribute to providing our citizens with healthy winter, magically fun outdoor
activities.
DATED THIS 131h DAY OF MARCH,2023 THE CITY OF SEWARD,ALASKA
-� Seward Nordic
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r Sue McClure,Mayor
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THE DIVIDE AT MILE 12
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City of Seward
City Manager's Report - W�"
March 13, 2023
Mayor McClure and Council Members,
City of Seward Population
The Department of Commerce, Community, and Economic Development has certified population
in the City of Seward as 2,482. The population number will used for all fiscal year 2024 programs
the department administers.
Juneau
I traveled to Juneau on March 8 and returned on March 9. On March 8, I worked with the Alaska
Railroad to obtain a bill sponsor for the Seward Passenger Dock Project and spoke to the
importance of the project. I also met with various legislators on March 8 and 9. Please note that
I will expand on the trip during the March 13, council meeting.
Board and Commission Member Attendance
Board and commission member attendance is attached.
Electric Sale — Homer Electric Association Information
I've attached the information provided during the February 28 meeting regarding the electric sale.
Confluence Strategies
The Confluence Strategies weekly status report is attached.
Purchase Orders
As required by the Seward Municipal Code 6.05.010, the following purchase orders between
$5,000 and $30,000 have been approved by the City Manager since the last council meeting.
Department Order Date Vendor Description Amount
S@I C GE\ERAL 2f22/=3 R AND M CONSULTANTS IVC TASL 2734-00,Upda.z:he SM C S':"d 5.969.cc
CAWGROU\DS 2/09/2C23 ALASKA GARDEN AND-ET SU--L, \C L ne P:larker Turface Grar,u a.zd C av, ce Paz.&O.her malerials for 2C23 6 OCC.cc
MIS 21 C9f2C23(LAND INTERNET SOLUTIONS CORD Quarer y fee fore oud backup s.ora�eand pro-.Pc-.'or, 74010.CC
CITY CLER< 2j24j2023 ARCTIC 0=.=ICE 1RODUCTS \,v off desks and bookcases 9.19'1 CC
SIORTS AND REC 2j13j=3 STELLAR DESIGNS INC Spec-a Eden.Sh-rs. 10.000.CC
ELECTRIC ADMIN 2/24j2C23-RECAST CO NCRETE Con cre.z.ad Ma .s 16 9CC.cc
ELECTR C AD%1\ 2;'07/2C23 ELECTRIC-OW"ER CONSTRUCTORS Re av Tes.'ne ar,d Spare Re av Supp v 15 22C.7L
ELECTRIC ADMIN 2/22/2C23 ANI%TER INC 2"-VC Corldu'. 20 5C9.CC
ELECTRIC ADMIN 2110j2023 SCHWEITZER ENGINEERING LABORATOR ES \C IRep ace-O;Relays and Transn'ss'on-ro.ec.'on Sys.en for:T.Ra;mcrd Subslation for nfrastruclure Drolect. 21.293.08
ELECTRIC ADMIN 2f2212023 ANI%TER INC 4"1VC Conduil 21.796 30
LIBRARY 210712023 BA<ER&TAYLOR LLC Books and lrocess ing 2023 22 35C.00
�AR(S AND RFC 2/22/2023 AVTEC 202s�;n rental 30.000.CC
Total 230 717.59
Thank you,
6
Assistant City Manager
Stephen Sowell
➢ Public Works Shop Project: Work continues on the preliminary design and
engineer's estimate. Following Doug and my meeting with DOT in February, the
City received an email from DOT on March 2nd confirming that they are amenable
to establishing separate driveway access for all Fort Raymond stakeholders,
which was the City's requested Option 1. A task order to get us to 35% design
will be coming to City Council at the March 28t" meeting.
➢ I have been working with R&M Engineering on plans for the Needs Assessment
to examine options for a future Public Safety Facility. The goals of this needs
assessment are to better understand the pros and cons of a combined or
standalone facilities, best options for a future location(s), estimate for
construction costs, and finally produce the information necessary to pursue
grants and other external funding options.
➢ We are continuing the project to update the Strategic Plan. This document
has not been updated since 1999 and the goal is to align the actions
described in the Strategic Plan with the 2030 Comprehensive Plan.
➢ Much of our time the past two weeks has been spent continuing the work on
the Homer Electric purchase agreement. Hats off to all of the Departments
and staff that have contributed to this effort.
City of Seward - Human Resources Manager Report
Staffing Information
# of
Department Job Title Positions Filled
Administration City Manager 1 1
Assistant City Manager 1 1
Human Resources Manager 1 1
Executive Assistant 1 1
TOTAL: 4 4
Finance Director - unfunded for 2023 1 0
Deputy Finance Director 1 1
Senior Accountant 1 1
Accounting Technician III 1 1
Accounting Technician II 1 0
Accounting Technician - Utilities 2 1
Accounting Tech Payroll 1 1
Accounting Tech Accounts Payable 1 0
TOTAL: 9 5
Public Works Director 1 1
Street Foreman 1 1
Maintenance Mechanic 3 3
Executive Assistant 1 1
Shop Foreman 1 1
Water and Wastewater Foreman 1 1
Water and Wastewater Operator 3 3
Custodian 2 1
TOTAL: 13 12
Community Development Director 1 1
Planner 1 1
GIS Technician 1 1
TOTAL: 3 3
Electric Director 1 1
Operations Supervisor 1 1
Field Engineer 1 0
Executive Assistant 1 1
Lineman 4 4
Plant Operator 2 2
TOTAL: 10 9
Fire Department Chief 1 1
Deputy Chief 1 1
Executive Assistant 1 1
Building Official 1 1
Building Fire Inspector 1 1
Firefighter/EMT 1 1
Seasonal - Summer Laborer 1 0
TOTAL: 7 6
8
# of
Department Job Title Positions Filled
Harbor Harbor Master 1 1
Deputy Harbor Master 1 1
Office Manager 1 1
Executive Assistant 2 2
Harbor Worker II 6 6
Harbor Worker III 1 1
Seasonal - Summer Laborer Part-Time 1 0
Seasonal - Summer Laborer Full-Time 1 0
TOTAL: 14 12
IT Director 1 1
Senior IT Tech 1 1
IT Technician 1 1
TOTAL: 3 3
Library Director 1 1
Program Coordinator 1 1
Library Technician 1 1
Curator 1 1
Library Aide 1 1
Seasonal - Aides 2 2
TOTAL: 7 7
Police Chief 1 1
Deputy Chief 1 1
Sergeant 1 1
Executive Assistant 1 1
Patrol Officer 7 6
Patrol Officer not funded 1 0
Corrections Sergeant 1 0
Corrections Officer 4 4
Corrections Officer not funded 1 0
Dispatch Supervisor 1 1
Dispatcher 5 4
Animal Control Officer 1 1
Animal Control Officer Assistant 1 1
DMV Clerk 1 1
TOTAL: 27 22
Parks & Recreation Director 1 1
Deputy Director 1 1
Executive Assistant 1 0
Campground Coordinator 1 0
Program Coordinator 1 1
Recreational Assistant 1 1
Maintenance Technician 1 0
Seasonal - Summer 2 2
Seasonal - Winter 15 3
TOTAL: 24 9
9
# of
Department Job Title Positions Filled
City Clerk's Office City Clerk 1 1
Deputy City Clerk 1 1
Executive Assistant 1 1
TOTAL: 3 3
Total number of authorized positions: 124
Total number of filled positions: 95
10
Board and Commission Attendance Tracking
Board/Commission Meeting Date
Port and Commerce 1/4/2023 2/1/2023 2/15/2023 YTD Absences
O'Rea an Yes N/A N/A 2
Paquette Yes Yes Yes 0
Hughes Yes Yes Yes 0
Jaffa Yes Yes Yes 0
Smith Yes Yes Yes 0
Woelkers Yes No No 2
Atwood Yes Yes No 1
Board/Commission Meeting Date
Planning and Zoning 1/10/2023 2/7/2023 2/21/223 YTD Absences
Sullivan Yes Yes Yes 0
Verhey No No No 3
Monaco Yes Yes No 1
Stacicis Yes Yes No 1
Charbonneau Yes Yes Yes 0
Hornseth Yes Yes No 1
Ulman No Yes Yes 1
Board/Commission Meeting Date
Historic Preservation 1/12/2023 YTD Absences
Lebbrecht Yes 0
Ward Yes 0
Walker Yes 0
Benoit Yes 0
LeMaster Yes 0
Vacant
Vacant
11
City of Seward �� �, City Manager's Office
PO Box 167 Janette Bower, City Manager
Seward, Alaska 99664 Phone: 907-224-4012
A(XJ6 Email: jbower@cityofseward.net
City of Seward
Electric Sale — Homer Electric Association Information
On May 9, 2022, City Council passed Resolution 22-067 directing the City Manager to develop a
timeline and process for examining the advantages and disadvantages of selling the City electric
utility. Since that time and after a thorough assessment that included three executive sessions,
the Council decided to proceed with a special election scheduled for May 2 of this year and
selected Homer Electric Association (HEA) as its preferred electric service provider following a
formal Request for Proposal. In addition to receiving a bid from HEA, the City received a proposal
from its current wholesale power provider, Chugach Electric Association (CEA).
In comparing the two proposals, the total financial submissions were very close, with each coming
in between $37 million and $38 million over 10 years less depreciation, as shown in Attachment
A. Each utility also committed to increasing its fixed cash offer at closing to cover any additional
investments made by the City for electric system improvements. For the Council, the two
proposals were close enough that other factors stated in the offers were used to determine which
utility would be the right choice for Seward. This process included hearing from each utility directly
during an executive session on October 27, 2022.
Some of the key factors included:
Community Fit— While the Council believed both utilities would be able to provide Seward with
long-term energy security, Council members felt HEA was better suited for the Seward
community. There was a concern from Council members that CEA, being a much larger utility,
would not place as much emphasis on Seward's community.
HEA was clear in its presentation that it wanted to be a strong partner for the community, even
committing to rebranding its utility from Homer Electric Association to Kenai Peninsula Energy
Cooperative. HEA also pointed to the many political and business relationships and other synergies
HEA and the City of Seward already share across the Kenai Peninsula due to their location on the
peninsula.
Board Representation — HEA also committed to adding a membership district for the Seward
area, ensuring representation on the HEA board of directors. While the seat would ultimately
need approval through a vote of HEA's members, HEA said that Seward-area electric customers
would be allowed to participate in that board vote once the sales transaction is formally approved
by the Regulatory Commission of Alaska.
Also, prior to regulatory approval, HEA said the City would be able to appoint a non-voting interim
board participant through a selection made by Seward's City Council.
Page 1 of 2
12
Long-term Rate Strategy — While the Council is fully aware that HEA's rates today are higher
than CEA's rates, the Council believes—based on the presentations from each utility—the gap in
rates between the two today will close in the future. During its presentation, HEA discussed in
great detail the investments it has made over the past decade in generation resources, energy
storage capabilities, customer-focused technology and cybersecurity. HEA further explained how
these investments have positioned the utility well for meeting future industry and regulatory
requirements.
With many key operational and technology investments already made, HEA pointed to the stability
it will realize in its member rates as other utilities across Alaska are beginning to make similar
investments. The Council recognizes that HEA's rates may never be as low as CEA's, but Council
members believe rates between the two utilities will become more competitive and that HEA's
strong focus on the community and customer service is worth the tradeoff.
In conclusion, a key concern of selling the electric utility that Council discussed on several
occasions is how would the City offset the Electric Department's annual contribution to the City's
general fund, which in 2021 was approximately $2.1 million. One solution that would offset a
sizeable portion of the annual general fund contribution is the creation of a trust fund using sale
proceeds after debt is paid. Annual dividends from the income generated by the fund would go
into the City's general fund. Accounting estimates project that as much as 40 to 60 percent of
the 2021 contribution could be offset through this dividend.
Other offsets to the general fund contribution, such as a 10-year premium payment, a cruise ship
incentive, and a lease of City office space, are outlined in the HEA proposal and are shown in
Attachment A.
Throughout the Council's assessment, its primary focus was to ensure a more secure energy
future for the City's electric customers. The Council firmly believes this is best achieved through
a merger with a larger electric utility, where there are more human and financial resources, an
opportunity for longer-term rate stability due to a larger customer base, and expanded operational
resources that ensure system reliability. Today, Seward is trying to manage the changes occurring
in the rapidly changing electric utility industry with only 10 employees and other limited resources.
While City Council feels a merger with HEA is in the best interest of Seward, Council members
also believe this is a decision best left up to the citizens in the May 2 special election.
Page 2 of 2
13
City of Seward �� �, City Manager's Office
PO Box 167 Janette Bower, City Manager
Seward, Alaska 99664 Phone: 907-224-4012
A(Xkp Email: jbower@cityofseward.net
Homer Electric Proposal — Summary
1. Purchase Offer:
Fixed Amount per Proposal $ 25,250,000
Subtotal Original Offer $ 25,250,000
Additional Assets Purchased since Proposal (estimated)
Add: New Capital Assets $ 15,000,000
Less: Depreciation $ (3,200,000)
Purchase Offer at Closing 1/1/2024 $ 37,050,000
2. General Fund Contribution: *
Deferred Acquisition Payments (10 Years) $ 1,100,000
Cruise Ship Power Use Incentive - Ongoing** $ 200,000
Annex Building Lease (10 Years) $ 45,000
Interest from Electric Trust*** $ 1,039,800
GF Contributions: 10 Years $ 2,384,800
GF Contributions: After 10 Years $ 1,239,800
3. City's Net Funds to Establish Electric Trust:
Purchase Offer $ 37,050,000
Cash Balance 1/1/2024 (estimated) $ 4,000,000
Accounts Receivable 1/1/2024 (estimated) $ 1,590,000
Less: Retire Bond Principal 1/1/2024 $ (16,345,000)
Less: Accounts Payable (Estimated) $ (300,000)
Estimated Residual Electric Trust $ 25,995,000
*General Fund Contributions in 2022 were approximately $1,988,000
**8% of Gross Revenue - Gross Revenue estimated at $2.5mm annually.
***Estimated as 4% interest annually earned from the residual Electric Trust Funds
14
CO11flucnee Strategies
City of Seward
Alaska Weekly Session Report
2023 Legislative Session
33rd Legislature— 1St Session
March 5, 2023
Legislature
Majority press releases&announcements:
House Majority
HOUSE VOTES IN SUPPORT OF ALASKAN BUSINESSES
(JUNEAU) - Today the House passed its first Bill of the 33rd Session. House Bill 51, an act
relating to the use of substitute and alternative refrigerants under federal law passed in a
vote of 35 to 1 and will now head to the Senate.
HB 51 modifies state building codes allowing HVAC and other contractors in Alaska to use
alternatives to hydrofluorocarbons (HFCs), well ahead of the required federal phasedown.
This greatly benefits the industry by allowing HVAC businesses to stay competitive and
contribute to sustainable jobs well into the future.
Bill Sponsor, Rep. Stanley Wright (R) Anchorage, stated: "By passing this bill it ensures that
critical business and services in Alaska can continue to be competitive in a global
marketplace. Local industry and job creators don't have the luxury of waiting for the
federal phasedown of HFCs to be enforced before they begin making the transition to
alternative refrigerants. It is imperative that we act now and enable our Alaska business to
stay on the cutting edge of innovation. We owe it to future generations to discuss
alternative energy techniques that could create meaningful economic growth and that
opportunity is right here in Alaska."
P.O. Box 1 10190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
15
Conflucnee Strategics
Senate Majority
Senator Jesse Bjorkman Introduces Local Lumber Grading Bill
JUNEAU - Senator Jesse Bjorkman (R-Nikiski) introduced Senate Bill 87 yesterday to
allow Alaskan sawmill operators who have been State certified to produce and grade
dimensional lumber for use in some residential construction applications. Representative
Jesse Sumner (R-Wasilla) expects to introduce companion legislation in the House on
Friday.
"Allowing for local lumber grading in Alaska will create economic opportunities for small
businesses, provide an opportunity for Alaskans to purchase local products, and perhaps
offer building materials at a lower cost than dimensional lumber from the lower 48," said
Senator Bjorkman. "It will also encourage higher value-added use of materials harvested
from forest thinning and hazardous fuels reduction projects that would otherwise be piled
and burned."
https:,//alaskasenate.org/12ress/030223 press release.htm
Senator Stevens Introduces Legislation Increasing the Minimum Age for Tobacco and
E-Cigarettes From 19 to 21
JUNEAU - On Wednesday, Senate President Gary Stevens fR-Kodiak introduced Senate
Bill 89, which seeks to increase the minimum age to buy, sell, and possess tobacco and E-
cigarettes from 19 to 21 years old, and also places a point-of-sale (retail sales) tax on
electronic smoking products (ESPs). The tax would apply to closed-system ESPs when
sealed and sold as a disposable unit, or otherwise only to the liquid when sold separately
from other hardware components.
"Taking additional steps to prevent illegal vendor sales is a critical part of the overall effort
to reduce youth smoking and preventing Alaskans from becoming long-term
smokers," said Sen. Gary Stevens. "We continue to see the tobacco use rate incline,
especially among young Alaskans getting access to vaping products. Alaska has an active
underage sales enforcement program which has reduced sales of smoking products to
minors, but more steps are required to see Alaska's tobacco use rate decline, especially
among young Alaskans."
https:,//alaskasenate.org/12ress/030223 press release sen stevens.htm
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
16
Confluence Strategies
Bills Introduced This Week:
SENATE
Bill Short Title Prime Sponsor(s)
SB 87 LUMBER GRADING PROGRAM SENATOR BJORKMAN
SB 88 RETIREMENT SYSTEMS;DEFINED BENEFIT OPT. SENATOR GIESSEL
SB 89 AGE FOR TOBACCO/NICOTINE/E-CIG;TAX E-CIG SENATOR STEVENS
HOUSE
Bill Short Title Prime Sponsor(s)
HB 82 SELECTION AND REVIEW OF JUDGES REPRESENTATIVE RAUSCHER
HB 83 CITIZEN ADVISORY COMM ON FEDERAL AREAS REPRESENTATIVE RAUSCHER
HB 84 MUNI PROP TAX EXEMPTION/TAX BLIGHTED REPRESENTATIVE SUMNER
PROP
HB 85 PROFESSIONAL LICENSING;TEMP PERMITS HOUSE RULES BY REQUEST OF THE
GOVERNOR
HB 86 MONEY TRANSMISSION;VIRTUAL CURRENCY HOUSE RULES BY REQUEST OF THE
GOVERNOR
HB 87 PERM FUND;EMPLOYMENT; ELIGIBILITY HOUSE RULES BY REQUEST OF THE
GOVERNOR
HB 88 WAREHOUSE WORK QUOTA INFORMATION REPRESENTATIVE RAUSCHER
HB 89 DAY CARE ASSIST./CHILD CARE GRANT REPRESENTATIVE COULOMBE
PROGRAM
HB 90 PERMANENT FUND DIVIDEND;$1000 REPRESENTATIVE FIELDS
DIVIDEND
HB 91 PUBLIC EMPLOYEES'UNION DUES DEDUCTIONS REPRESENTATIVE MCCABE
HB 92 FISHERMEN'S FUND:VESSEL OWNER CLAIMS HOUSE FISHERIES
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
17
Confluence Strategies
Bills Tracked::
PRIME CURRENT STATUS
BILL SHORT TITLE SPONSOR(s) STATUS DATE
HB 35 REPEAL CERTIFICATE OF NEED RAUSCHER (H) L&C 02/10/23
PROGRAM
HB 49 CARBON OFFSET PROGRAM ON RLS BY REQUEST OF (H) RES 01/27/23
STATE LAND THE GOVERNOR
HB 50 CARBON STORAGE RLS BY REQUEST OF H RES 01/27/23
THE GOVERNOR ( )
HB 70 MUNICIPAL PROPERTY TAX TOMASZEWSKI (H)CRA 02/13/23
EXEMPTIONS
MUNI PROP TAX
HB 84 EXEMPTION/TAX BLIGHTED SUMNER (H)CRA 02/27/23
PROP
SB 33 RENEWABLE ENERGY GRANT KAUFMAN (S) FIN 02/17/23
FUND
SB 48 CARBON OFFSET PROGRAM ON RLS BY REQUEST OF (S) RES 01/27/23
STATE LAND THE GOVERNOR
SB 49 CARBON STORAGE RLS BY REQUEST OF S RES 01/27/23
THE GOVERNOR ( )
SB 67 PFAS USE FIREFIGHTING KIEHL (S) RES 02/10/23
SB 68 PUBLIC NOTICE FOR WATER GIESSEL (S) RES 02/10/23
RIGHTS
SB 77 MUNI PROP TAX EXEMPTION/TAX DUNBAR (S) CRA 02/22/23
BLIGHTED PROP
SB 79 RECLASSIFICATION OF FIRST BISHOP (S) CRA 02/24/23
CLASS CITIES
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
18
Confluence Strategies
Hearing Schedule Next Week::
(S)TRANSPORTATION&PUBLIC FACILITIES
Mar 07 Tuesday 7:30 AM SENATE FINANCE 532
+ FY24 Proposed Budget Highlights
(H)FISH&GAME
Mar 07 Tuesday 10:00 AM GRUENBERG 120
--Delayed to 11:00 AM--
<Above Item Removed from Agenda>
+ Overview:FY24 Budget Detail
(H)ENVIRONMENTAL CONSERVATION
Mar 08 Wednesday 7:00 AM ADAMS 519
+ FY24 Budget Amendments and-
(H)EDUCATION&EARLY DEVELOPMENT
Mar 08 Wednesday 7:00 AM DAVIS 106
+
(S)FINANCE
Mar 08 Wednesday 9:00 AM SENATE FINANCE 532
Presentation:Alaska's Economy by
Dan Robinson,Research Chief,Department of
Labor and Workforce Development
+ Bills Previously Heard/Scheduled
(H)MISCELLANEOUS MEETING
Mar 08 Wednesday 12:00 PM DAVIS 106
by Tessa
Axelson,Alaska Forest Association;Deantha
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
19
Confluence Strategies
Skibinski,Alaska Miners Association;Nicole
Kimball,Pacific Seafood Processors
Association;Kara Moriarty,Alaska Oil and Gas
Association;Leila Kimbrell,Resource Development
Council for Alaska,Inc.;and Elizabeth Hall,
Alaska Travel Industry Association
Sponsored by Representative McKay
(H)LABOR&COMMERCE
Mar 08 Wednesday 3:15 PM BARNES 124
*+ HB 85 PROFESSIONAL LICENSING;TEMP PERMITS
+ Bills Previously Heard/Scheduled
(H)LABOR&WORKFORCE DEVELOPMENT
Mar 08 Wednesday 4:15 PM BARNES 124
(H)NATURAL RESOURCES
Mar 08 Wednesday 4:45 PM BARNES 124
--Please Note Time Change--
(H)CORRECTIONS
Mar 09 Thursday 8:00 AM BARNES 124
+ Overview:
Action Items and Amendments
**Streamed live on AKL.ty**
(H)PUBLIC SAFETY
Mar 09 Thursday 9:00 AM BARNES 124
+ FY24 Budget Amendments and
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
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(H)COMMERCE, COMMUNITY&ECONOMIC
DEV
Mar 09 Thursday 10:00 AM DAVIS 106
+ Action
Items and Amendments
**Streamed live on AKL.ty**
(H)TRANSPORTATION&PUBLIC FACILITIES
Mar 09 Thursday 11:00 AM ADAMS 519
(H)FINANCE
Mar 09 Thursday 1:30 PM ADAMS 519
+ HB 62 RENEWABLE ENERGY GRANT FUND
--Public Testimony--
+ Bills Previously Heard/Scheduled
(H)HEALTH&SOCIAL SERVICES
Mar 09 Thursday 3:00 PM DAVIS 106
+ Discussion:Subcommittee Amendments/-
(H)UNIVERSITY OF ALASKA
Mar 10 Friday 8:00 AM ADAMS 519
+ Overview:FY24 Budget-
(H)RESOURCES
Mar 10 Friday 1:00 PM BARNES 124
+= HB 49 CARBON OFFSET PROGRAM ON STATE LAND
+ Bills Previously Heard/Scheduled
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
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Confluence Strategies
Hearing materials/Documents of interest:
SB60-REPEAL WORKERS'COMP APPEALS COMMISSION
SB 60 version A.PDF
SB 60 Sponsor Statement version A.pdf
SB 60 Sectional Analysis version A.pdf
SB 60 Sponsor's Bill Presentation.pdf
SB 60 Research WCAC CY2021 Annual Report 3.11.2022.pdf
SB 60 Research House Labor and Workforce Development
Finance Subcommittee Report 2.23.2015.12df
SB 60 Research Legislative Finance Fund Source Report
2.6.2023.pdf
SB 60 Research Legislative Research Services chart
1.2023.pdf
SB 60 Research OMB Component Summary FY 20Z3.pdf
SB 60 Research Revenue Sources Book-Excerpt Fall
2022.pdf
SB 60 Fiscal Note-DOLWD-WCAC-02.24.23doc(11.pdf
Presentation:Alaska's Municipalities
030123 SenFin-Local Government Priorities.pdf
Presentation: Mining Industry Update
Presentation Mining Industry Update 03.01.2023.pdf
Presentation Support Document AMA AK Mines Map
03.01.2023.pdf
Presentation: DEC-404 Primacy Feasibility Study
Presentation-DEC 404 Overview(cont'd from 2.13.23J12df
Support Document DEC 404 Feasibility Report January
2023.pdf
Presentation:Alaska Industrial Development and Export Authority
AIDEA Presentation to (H1TRA 2.28.23.pdf
Presentation: History of Base Student
HFIN LFD Foundation Presentation 2-28-23.12df
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
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Confluence Strategies
DEED Budget Overview H FIN 02.28.23.12df
Overview: FY 2024 DOT Budget by Commissioner
DOT&PF-HFIN Budget Overview-FINAL 2023.02.27-.pdf
Overview: DF&G FY24 Budget Review Detail
ADFG FY24 HFIN Subcom Budget Review Detail 3.2.23.pdf
HFIN ADFG FY24 Budget Overview 3.2.23.pdf
Administration
Governor's Office:
Governor's Press Releases
Governor Dunleavy Welcomes Rachel Bylsma as Deputy Chief of Staff
March 1, 2023 (Anchorage,AK) — Today Governor Mike Dunleavy welcomes
Rachel Bylsma as his new Deputy Chief of Staff.
"I am confident in Ms. Bylsma's ability to help manage the day-to-day operations of
our office and to keep my Administration moving forward," said Governor
Dunleavy. "She has served the state in diverse ways throughout the years,whether
that was the Alaska Oil and Gas Association or as a staff member for a U.S. Senator. I
am proud of this addition to our team."
Ms. Bylsma was born and raised in Alaska. She graduated from Dimond High School
and was part of the Japanese Immersion program. She holds a Bachelor of Arts
degree in history from George Fox University and obtained her Master of Arts degree
in public policy with an emphasis in public administration from Liberty
University. Ms. Bylsma most recently served as the external affairs manager for the
Alaska Oil and Gas Association.
P.O. Box 110190,Anchorage,AK 99511
423 Seward Street,Juneau,AK 99801
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Confluence Strategies
"I am humbled and excited by the incredible opportunity to serve Alaskans as
Governor Dunleavy's Deputy Chief of Staff," said Ms. Bylsma.
She previously served as director of constituent services for U.S. Senator Dan Sullivan
from February 2015 to July 2021, and she served in a variety of capacities for
Governor Sean Parnell,from 2009 to December 2014,working her way up to senior
policy advisor.
Ms. Bylsma's first day as Deputy Chief of Staff is today, March 1, 2023.
Governor Dunleavy Announces Appointments to Boards and Commissions
Mar 2, 2023
Alaska Governor Mike Dunleavy today announced the appointment of Alaskans to various
State boards and commissions. Alaskans interested in applying for a vacant position on a
board or commission can apply here.
https:llgov.alaska.gov[governor-dunleavy-announces-alpointments-to-boards-and-
commissions-2/
Agencies Announcements-
Press ReleaseslReportsIPublic Notices:
ITB 23-14-312213 Seward Ballast Supply
ITB 23-14-312213 Seward Ballast Supply
• Posting Date: 02.28.2023
• Closing Date: 03.23.2023
• Seward Ballast Stockpile Location
• Ballast Pay Factor Calculation
httl2s:-//aws.state.ak.us/OnlinePublicNotices/Notices/View.asl2x?id=210078
ADA-09565 Proposal to Lease State Airport Land at Seward Airport
The Alaska Department of Transportation &Public Facilities proposes to lease airport
property for navigational aid sites (ADA-09565 MOA), at Seward Airport for 20 years.
Existing applicant: U.S. Department of Transportation, Federal Aviation Administration.
Annual rent: Free. Authorized uses: Aeronautical - operation, and maintenance RCO,ASOS,
VASI and Right-of-Way supporting these navaids.
https:[laws.state.ak.us/OnlinePublicNotices/Notices/View.aspx?id=210146
P.O. Box 110190,Anchoragc,AK 99511
423 Seward Street,Juneau,AK 99801
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Conflucnee Strategics
Oil Prices and Production
Oil and Gas Prices for 3/2/2023 ($/barrel)
ANS West Coast $81.24 $0.33 t
West Texas $78.16 $0.47 t
Intermediate
Brent $84.75 $0.44 t
Henry Hub $2.77 ($0.05) 4
mmBTU
(BBLs)
ANS Production 487,979 3/1/2023
Major News Articles / Political Items of Interest
Fishing
State shutters most Cook Inlet king salmon fishing this summer in unprecedented
array of emergency closures
The state is shutting down most summer king salmon sportfishing around Cook Inlet amid
continued declines in the strong, hard-running fish that not that long ago filled freezers and
fueled tourism in the state's most populated region.
https:llwww.adn.com/outdoors-adventurelfishingZ2023/03/03/state-shutters-most-
cook-inlet-king-salmon-fishing-this-summer-in-unprecented-array-of-emergenc,L
closures
P.O. Box 110190,Anchoragc,AK 99511
423 Seward Street,Juneau,AK 99801
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Conflucnee Strategies
Business/Economy
FAA issues special Unmanned Aerial System (UAS) Waiver to Alaska
The Federal Aviation Administration (FAA) granted the waiver this week, which was
requested by the Alaska Department of Transportation & Public Facilities (DOT&PF) in late
2020. Alaska Airspace is the first frontier in the UAS industry. "This officially establishes
Alaska as the leader in research for Unmanned Aircraft Systems," said Governor Mike
Dunleavy. "I am looking forward to seeing how Alaskans support and grow this developing
economic sector."
COMMENTARY: Alaska's lifestyle,climate and geography spur innovative new
outdoor product manufacturers —but will they stay?
Inspiration can strike at any moment, and for Alaska's outdoor products entrepreneurs, it
often... Read More
State Budget/Programs
UPDATES: Murkowski launches FY24 appropriations request page
U.S. Senator Lisa Murkowski (R-AK) announced her Fiscal Year 2024 (FY24)
Appropriations Request Page going live.
OPINION: It's time for Alaska to repeal the 80th percentile regulation
Normally, being No. 1 is a badge people wear proudly. We all want a first-place ribbon and
the accolades that follow. This is not one of those situations. Alaska has the highest health
care costs in the country. According to a 2018 University of Alaska Anchorage report, the
average annual increase in health care spending in Alaska between 2005 and 2014 was
$376 million. Being first place in health care costs is not something any of us want to be.
httl2s://www.adn.com/opinions/2023/02/28/opinion-its-time-for-alaska-to-repeal-the-
80th-percentile-regulation/
Alaska House minority bemoans lack of action on school funding. Senate has a plan.
Alaska House minority leaders on Monday publicly called out members of the Republican-
dominated majority for dragging their feet on what they see as the state's top priority for
the legislative session: increasing public school funding.
httl2s://www.adn.com,/politics/alaska-legislature/2023/02/28/alaska-house-minority_
bemoans-lack-of-action-on-school-funding-senate-has-a-plan/
P.O. Box 110190,Anchoragc,AK 99511
423 Seward Street,Juneau,AK 99801
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Senate majority introduces plan to overhaul Alaska's public retirement system
Alaska Senate majority members on Wednesday unveiled a new policy proposal to revamp
the state's public retirement system, in an effort to address growing challenges in
recruiting and keeping public-sector workers.
https:://www.adn.com/politics/alaska-legislature/2023/03/01/senate-majority-
introduces-plan-to-overhaul-alaskas-public-retirement-se sty/
DOT&PF&Northwest Arctic Borough partner in Regional Planning Organization
Residents of the Northwest Arctic Borough have a new partnership with Alaska
Department of Transportation & Public Facilities (DOT&PF) supporting the development of
transportation projects in their region.
State benefit applications to return to pre-pandemic process in April
The Senate Finance Committee inquired about new projects and efforts undertaken by the
Division of Public Assistance after a statewide backlog in application processing and
certification.
Alaska seeking a 404 redirect for wetlands development
State wants to take over permitting control from feds, but costs and murky legal questions
linger.
A massive change in Alaska's development rules,where the state rather than the federal
government decides if companies can dredge and fill wetlands and waterways for projects,
is facing something of a "404" glitch that has nothing to do with a broken website (although
the state's FAQ page for the topic is indeed blank).
https:[/www.juneauempire.com/news/alaska-seeking-a-404-redirect-for-wetlands-
development/
Politics/Policy Calls
Legislators advance policy to limit Alaska's spending, despite lingering concerns
A pair of bills that would establish a new limit on state spending-were advanced by the
House Judiciary committee Monday,but many obstacles await the proposal as it advances
through the Legislature.
https:llwww.adn.comlpoliticsZ2023102127/legislators-advance-policy-to-limit-alaskas-
sn ending-despite-lingering-concerns/
P.O. Box 110190,Anchoragc,AK 99511
423 Seward Street,Juneau,AK 99801
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Capitol update: James Brooks does the math on school funding and Alaska
Permanent Fund dividends
Legislators are six weeks into their session in Juneau. The big controversies so far are
education funding and employee pensions and as always the size of the permanent fund
dividend.
https:I Jwww.ktoo.org12023/03/01/capitol-up date-james-brooks-does-the-math-on-
school-funding-and-alaska-permanent-fund-dividends/
Pro-ranked choice petition launched
Signatures sought to persuade Legislature not to overturn RCV and open primaries.
With efforts to repeal ranked choice voting in Alaska getting most of the attention since last
November's election, supporters of the methodology and related open-primaries
announced their own petition Thursday aimed at convincing state lawmakers not to
support a repeal.
https://www.juneaueml2ire.com/news/12ro-ranked-choice-petition-launched/
Crum,who wants to be revenue commissioner,takes no responsibility for food
stamp fiasco
Adam Crum evaded taking any responsibility for the food stamp crisis, offering
bureaucratic babbling and jargon, suggesting the "limited leadership structure" was busy
with higher priorities so things got out of control.
Read More
Special Interest
Alaska lakes' levels of`forever chemicals' revealed as officials ponder actions to
reduce risks
Cancer-linked contaminants known as "forever chemicals" are lurking in Anchorage and
Fairbanks waterways that are popular recreation sites or flow near residential
neighborhoods, showing the need for a stepped-up state response, according to a newly
released study.
https://www.ktoo.org/2023/02/27/alaska-lakes-levels-of-forever-chemicals-revealed-as-
officials-ponder-actions-to-reduce-risks/
Rep. Mary Peltola opens appropriations requests for non-profits
The deadline to submit a request is March 17.
P.O. Box 110190,Anchoragc,AK 99511
423 Seward Street,Juneau,AK 99801
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�o
City of Seward
Department Activity Reports
29
Community Development Department
Jason Bickling
Director Notes:
➢ At the bottom of this report is an explanation for the processes and status of
Short-Term Rental Compliance. The P&Z Chair requested this information to
help the commission better understand what we do. It will be included in the P&Z
Packet for March 7. I thought I would include it here as well.
➢ We are working with the attorney on some Short-Term Rental Compliance Issues
— both type 1 (not properly licensed) and type 2 (improper use of property).
➢ We are assisting with the HEA due diligence process as it involves land use and
compiling information on plats, deeds, titles, and easements for the upcoming
deadline.
➢ The joint work session between Planning and Zoning and The Seward Bear
Creek Flood Service area will be Monday, March 20th at the Library. The main
discussion topic will be The Beach Nourishment Project.
➢ We have begun the process of reviewing the Comprehensive Plan with P&Z.
The first step will be to review it and make recommendations for validity and
recency — editing and removing items that are no longer current. We will be
having more public hearings and community conversations as we look to make
this document a living and usable one for council.
➢ The Free Shuttle RFP is being announced on February 21 st will actual
solicitations being opened on March 7. The closing date is March 21 st with
evaluations and selection being made on March 23rd
➢ Working on the Public Works Building Project— both new site development and
the development of the current site for residential housing after it is moved.
➢ Working on Port Avenue Improvement Plan and Shuttle Infrastructure and
Signage. We believe this will help different visitor groups find their way around
the community more effectively and comfortably, especially during inclement
weather.
30
➢ We are working with R&M to help us review the Municipality of Anchorage Utility
Standards (materials and installation) to see if they would be a good fit for us to
adopt /point to into our code as it is currently soft in those areas. This would help
make our requirements explicitly standardized and more robust.
➢ Continuing GIS work for Community Development, Fire, Building, Public Works,
Utility, and Parks and Rec. We are also developing detailed "work" maps for the
departments as well. We will be hiring a temp in the near future to begin digitally
archiving maps and records.
➢ We are continuing with our normal business of processing of records requests,
short term rental permits, replats, rezones, CUPs, and consulting regularly with
community members that have questions about the development and use of their
land and helping with applications.
Seward Short Term Rental Compliance
General Process:
The STR Compliance process is cyclical / seasonal to a great degree as a large
majority of them are only in operation from mid-May to mid-September. Year-round
business applications are due by January 31 st without paying an extra fee so that is
when a majority of year-round permit applications begin to come through. Seasonal
permits are due by May 31 st and so that is when another wave comes in. It takes a
little while for each permit to get processed to make sure each requirement is met (local,
state business license, bed tax, registration, parking plan, etc.), and life/safety
inspections can be scheduled and completed.
Hamari is the business that we contract with for compliance help. They have a
software that scans the internet and identifies STR listings on all kinds of different sites,
the most popular being VRBO and Airbnb. It creates a database of each of those
identified listings. (Note: Hamari was recently purchased by Avenu Insights and will be
renamed Avenu STR in the coming year.)
Once we get a majority of the applications processed and permitted, a data file is sent
to Hamari with the information for each permitted short-term rental. The software then
works and finds the contrasted STRs of what is registered in our area and what is not.
We can log into the software at any time and see in real time all kinds of information on
each rental, including dates that are currently booked, screen shots of their listings, etc.
We then use that information to investigate further and address the compliance issues
that were revealed.
31
Compliance Definitions:
We have two definitions or types of compliance when it comes to short term rentals:
Type 1 Compliance —when a person or entity has their City and State Business
License, insurance, short term rental permit, bed tax registration, life safety inspection
and other requirements to operate legally.
Type 2 Compliance —when a person or entity is using their property according to what
is allowed by code.
True Compliance means that they meet both requirements. We've had STRs non-
compliant in one way and not the other and sometimes both.
Compliance Process:
We have a set of processes that are generally followed in any type of compliance — STR
or otherwise.
We want owners/operators to be informed of their compliance violation and be able to
take action to make amendments to come into compliance, if they can. We start out by
sending them a letter to inform them of their non-compliance and steps they need to
take to come into compliance. These are sent by certified mail (receipt required), so we
know that they do in fact receive it. If they don't respond to the first letter, we send
another letter, referencing the first letter. If we don't get a response at that time, we
work with the attorney and have the attorney start making contact and take possible
legal action if necessary. Legal action depends on the situation, but it could involve
things like fines, suspension of the ability to operate, property liens, etc.
Compliance is a very time consuming and often costly process for the city. We are not
only doing compliance for STRs but also code violations. Some compliance issues
require significant time of investigation/evidence gathering. Known code violations still
require a significant burden of proof on the city's part to pursue. We can't tackle all of
them at once (because we have a lot of other work to do) so we do prioritize them.
Simple situations, basic black and white violations, are the ones that we address first
especially when it comes to life safety or putting the city at risk.
Compliance Status:
Contrary to what some people say, the city has had a high level of compliance within
the Short-Term Rental Industry. Seward (inside City limits) has had roughly 115-125
STRs (separate individual rental units) each year over the past number of years.
32
In 2022, we addressed 6 non-compliance issues — those businesses either came into
compliance or ceased operation.
Currently, we are dealing with two compliance issues at a fairly high level (attorney) one
that is both Type 1 and Type 2 and the other is a Type 2.
33
Electric System
Director Rob Montgomery
➢ Potential Utility Sale (Ongoing) — Seward Electric personnel and City Administration
continue to work with Homer Electric Association (HEA) on the last remaining due diligence
items and to draft a draft purchase agreement. Plans are for City Council to hold executive
sessions at the March 13 and March 28 Council meetings to review and finalize details in the
draft purchase agreement. City Council wants the draft agreement ready to share with the
public prior to the May 2 special election so that citizens can educate themselves on the
information. HEA is continuing its outreach efforts with drop-in sessions at the Library and
the Alaska Sea Life Center.
➢ Nash Road Infrastructure Work (Ongoing) — Preliminary construction activities on the
Nash Road project are expected to get underway in mid to late March. This early work will
result in a scheduled, 3- to 4-hour power outage for customers in and around
neighborhoods along Nash Road. Once a date for the outage is determined, notifications to
effected customers will be made 2-4 days in advance. Work on this important infrastructure
project will carry on throughout the summer and into fall.
➢ Electric Billing (Ongoing) —The Electric Department is continuing work with the Finance
Department and City Manager to assess outsourcing electric billing activities. Staffing
challenges within Billing and the Finance Department over the past few years is driving the
assessment. If the City decides outsourcing is a viable solution—short-term or long-term
based upon the outcome of the special election vote on May 2 regarding a potential sale of
Seward's electric utility to HEA—it will look to begin outsourcing as early as May.
➢ Field Engineer Job Posting —The Electric Department is working with HR to post the
department's Field Engineer position the week of March 6. The Field Engineer is primarily
responsible for completing customer job orders through the planning, design, engineering
and construction of electrical facilities.
34
Los, -.Udal*�--A
CMR
Finance Department Sully Jusino
Deputy Finance Director
Mission Statement: Valuable Objectives:
To provide the highest level of services responsive to our We built trust with all stakeholders through responsible
community's expectations and to enhance the quality of stewardship of public resources with integrity,
life and economic vitality. accountability,and respect.
Utility Department:
• Carmen Jackson Firm and Finance department continue working with the initial internal and
forensic audit work plan and procedure manual for the Utility Department.
Carmen Jackson Firm and Finance Staff:
- Carmen Jackson LLC continued assisting the Finance Department in account reconciliation,
journal entry review, and analysis workflows.
- Staff and Camen Jackson Team working with City Clerk regarding Internal Controls and
policies following the City code.
Annual Audit:
Carmen Jackson's Team and Finance are starting the preparation for Audit FY22 in conjunction
with Altman Rodgers and Co firm.
35
IV
Fire & Building Department
Fire Chief Clinton Crites
2023 TYD Statistical Information:
Zz�a Fire & Life Safety Inspections: 46 with 32 violations
noted.
We NEED volunteers, if you or Emergency Calls: 043
someone you know is interested
in serving your community, please New Building Permits Issued 2023: 9
give us a call at 224-3445 or stop with a total construction valuation of $757,362.
by at one of our trainings on
Wednesday evenings at 7:00pm.
• Check with the Chamber of Commerce for Fire Extinguisher checks and purchases for your home,
business and or short-term lodging.
• Mark your calendars; Phoenix Chapter Fundraising Cruise May 27thI
Le-ading Causes of Structure Fires in Office Properties. 2007-2011
Cooking equipment 2
Electrical distribution and lighting equipment 12%15%
Heating equipment 11%
Intertioral 1
Smoking materials 9% ■Fires
Property b'amage
Exposure 15�
Electronic,office,orentertainment equipment °
7%
{} 109 2(M 3D% 40%
Individuals interested in keeping offices safe from fire should the Seward Fire
Department CommunityReduction division for • • • about
prevention in these properties. 907-224-3445 or sewardfd@cityofseward.net
36
' � l
I
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'a
s
r �
For My B*111s For My Thr*111s
Y ,
Become a Volunteer Firefighter or EMT �d
Stop by the Seward Fire Department for more information
37
Harbor
Harbormaster Norm Regis
➢ We have been keeping up with the snow on both sides of the bay.
➢ The 50-ton and 330-ton Travelift has started to pick up; some fishing vessels are preparing
the early fish openers.
We are preparing harbor area for whale watching tours starting the second week on March.
Requests for North Dock landing reservations have started for spring, summer.
➢ We are training several new harborworkers on the maintaining and operating the Travelifts.
➢ We are working on the SMIC yard drainage to keep water flowing into the ditches.
➢ We have opened G, K and L-float; contractor is working on the punch list.
➢ We have an issue with the fire extinguisher and life ring boxes, we are working with the
engineers/contractor to alleviate problem with the vender. (Not Resolved Yet)
Contractor here on 3/2 to instal
➢ We are still working with the public with COVID protocol in mind while continuing to do boat
lifts and public contact in the Seward Harbor office.
➢ This spring we will continue the cleanup at the old Raibow dump area, just a few more
items to deal with and we can lease the property out again.
➢ The harbor office is closed on Sundays until spring 2023, we still have a crew working on
projects and answering the radio and checking phone messages.
➢ The North East harbor launch ramp is completed, the contractor finished on 12-1-2022, we
have received the as-built drawings and will closing out this project with ADF&G.
➢ We were debriefed on February 9 for the PIDP grant, it was determined that we were
determined to be unresponsive due to the project did not meet the criteria of movement of
goods across a dock.
➢ We are currently working with the Director from the Pacific Northwest &Alaska Maritime
Administration U.S.DOT on finding a suitable grant for the washdown pad project.
➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved
➢ We have sent the Coast Guard the resolution and the Purchase and sale agreement for
them to look over. (Have not received any response as of today)
➢ Winter is here please remember do not shovel the snow off your vessels onto the dock;
please place the snow into the water.
➢ Please watch your step while transitioning onto the floats the transition plates can get icy
very quickly.
38
Dive Alaska organized a harbor clean up first weekend of February and over 45 divers and
30 surface volunteeres removed approximately 800 Ibs of debris
Working with Parks and Rec to accomplish harbor striping before upcoming 2023 season
39
Seward Community Library & Museum
Bailey Sayler
MUSEUM TEMPORARY DISPLAY
Seward Coal Loading Facility
The Temporary Display space presents a history of the now abandoned coal loading terminal.
Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced
in its 32 years of operation. Also featured are historic photos of the terminal and models of
historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars.
Thank you Museum Volunteers
We would like to thank our amazing museum volunteers, from the Resurrection Bay Historical
Society and the Seward Community Library Association, for all the hours they put into caring for
the museum and its collection. In 2022, both organizations combined contributed over 660
hours to volunteering, with RBHS having 624 of those hours. We would also like to thank local
Boy Scout Troop 568 for volunteering 56 additional hours with RBHS to complete other large
museum tasks.
Play n Chat
Every Tuesday and Thursday, Bloom brings arts n crafts, story time, and play time for our younger
crowd.
New Microfiche Machine
The Library & Museum is excited to announce that our new microfiche is up and ready for use,
thanks to the Rasmuson Foundation. Please call and schedule a time to use the microfiche.
Upcoming Events:
Join us for Story-time and an activity every Thursday at 11:15 a.m.
Create an Instagram Reel of the library,submit to the library,and the video with the most votes
will win a gift certificate and candy bars!
Wednesday, March 8t", 3-5pm, Fairy House Craft for High School age and up.
Spring Break Week-
Tuesday- Movie Day @ 2 pm- Spider Man
Wednesday- Painting Book Ends @ 3 p.m.
Thursday- Puzzle Day all day at the Library
Friday- Bullet Journaling Class @ 10 a.m.
40
Friday, March 171h at 11 am join us for St. Patrick's Day themed read aloud and activity.
Saturday, March 25th come join us in welcoming spring while creating your own CHIA planter!
This craft will resemble the Chia Pets parents would have created as children.
Library hours
Tuesday— Friday 9 a.m. — 6 p.m.
Saturdays 9 a.m.— 5 p.m.
Museum Winter Hours
Tuesday—Saturday -by appointment only
We are currently taking passport appointments for new passports. The library does not do
renewals. Please call 907-224-4082 to make an appointment.
rr
+ INSTA REELS CONTEST! +
Create o reel of the library for us to post on our Instagram!
You can make it funny,informative,or something trendy.
Send itto the library's lnstagramPage 5toryTme, and on activity
cseward i6roryondmuseum.
Throughout the month of March we will post any videos we ever
y {y C/� r�
approve of,Whoever gets the most likes within one week eve 1 y l x 1 J I ay at the
of posting wins a prize'.A gift card to Resurrect Ad Coffee
House and to Forest,Tides and Treasuresaswellos Library in the ChMilren's
CANDY!
Must be a Seward Resident to peicipatel
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Corrue join use for a book reading;and craft after Play and Char.orr
Thursdays?
11:1.iarn—114Sara
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41
AJ
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March 14th-17th
I
Come join us at Seward
Community Library*Museum for j
a fun week!
off®• All events areg'earedtowards ' ' • •
middle and high schoolers!
3/14-Movie Day @ 2:00pm • • • • ` • • •
Spider-Man No Way Home PG-13 Ife ' • ' • ' •
3-19-PaintingBookEnds @
3:00pm
3116-Puzzle Day All Day!
• �h,�
3117-Bullet Journaing ClaRM
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@ 10:00am
7 .
Seward Community Library 4 Museum
Seward Community Library i Museum
42
March 17. 2023
11:00 a m
co CLI
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qmldm mop
Join us at the Se ward Ccmrnrnunity
Llbrary qSt.. Museum for fun read aloud
and craft!
Don't for-cAet to wear green_
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M A R C H Z 5 T H 2 0 Z 3
cvu
Saturday at 11:00am
COME AND JOIN US IN OUR SPRING
PLANTING CRAFT . DECORATE A PLANT POT
AND PLANT A FEUD SEEDS .
43
Parks & Recreation
• Currently recruiting for the following full-time year-round and seasonal FT & PT positions:
o Park Maintenance Technician
o Executive Assistant
o Campground Coordinator
o Seasonal Campground Attendants, Park Maintenance Workers, Campground & Park Maintenance Aides,
Gardener & Parking Attendants.
• Staining and assembly of new picnic tables in progress.
• Maintenance efforts heavily focused on snow removal and equipment repairs.
• Campground hosts for 2023 season established for Harbor Side, Alice, Marathon and Resurrection campgrounds.
• Vehicle status inventory, maintenance schedules, surplus prep.
• Parking systems training, equipment maintenance, and enforcement research through T2 systems
• Seeking solutions and quotes for initial template parking lot striping.
• Preliminary planning for placement of portable restroom trailer at Williams campground.
• Coordination with Harbor for assistance with pre-season parking lot sweeping.
• 2023 Campground season prep including supply orders, policy revision, training tools and procedures and
campground host recruitment for Forest Acres and Spring Creek Campgrounds.
• Ongoing department-wide cleaning, organizing and inventory at all P&R sites.
• Safety supply orders, updating SIDS binders &stocking first aid at all sites &vehicles, monthly training schedule.
• Online reservations open for pavilion and ballfields with opening day of April 14tn
• Online reservations for campgrounds will open April 3rd at 10:00am AST.
Sports & Recreation at AVTEC Gym:
Hours of Operation: Tuesday - Saturday 10am-8pm
Sauna hours: *Tuesday (New!) &Thursday— Saturday
Men: 5-6pm
Women: 6-7pm
Racquetball court reservations: httr)s://seward.recdesk.com/
-Tuesday - Friday: 2-7pm (League nights are Tues &Wed nights so courts might be reserved from 5-8pm)
-Saturday: 10-7pm
Pricing: Memberships and punch cards can be purchased online at https://seward.recdesk.com/
*Seward Seniors (60+) are free through February!
Day Pass (Adult, 18+): $5
Youth Pass (6-17): $3
Senior Pass (60+): $3
Yearly Adult membership: $180
Yearly Youth membership: $80
Senior membership: $80
Family membership (2 adults, and any youth 6-17): $350
12 punch passes: $40
6 punch passes: $20
Daily Activities: *New
Tuesday: Open Gym: 10-6pm
*Senior Walking Hour: 11-12pm
*Craft Night (multi-purpose room): 6-8pm
AVTEC organized activity: 6-8pm (public welcome to join)
Wednesday: Open Gym: 11-3pm
*Senior Walking Hour: 11-12pm
Open Pickle Ball (half court): 3-6pm / Native Youth Olympics (NYO '/2 court): 3-6pm
Thursday: *Senior Walking Hour: 11-12pm
Youth Gym: 12-1pm
Open Basketball: 6-8pm
Chess Meet up: 6-8pm (multi-purpose room)
Friday: Senior Walking hour: 12-1pm
44
Youth Open Gym: 3-5pm
Open Volleyball: 6-8pm
Saturday: Urbach's Youth Basketball League: 9-12pm
Open Rock Wall: 2-4pm
Adult Rock Wall: 4-5pm
Ongoing Leagues &Activities:
Archery at the Cruise ship terminals on Tuesdays till end of March.
-Beginner Class 4 week session for ages 8-16, FREE: March 7 - March 28, 5:30 -6:15pm
-Open Range for Youth, parents must supervise, FREE: 6:15 -7:30pm
-Adult Range, adults need to bring their own equipment: 7:30 -9:00pm. Punch cards can be purchased at
Seward.recdesk.com
Competitive Co-ed Volleyball league pre-season launched on Wednesday, February 15t" at the middle school. We
have 6 teams signed up and the competition is looking good for this season. Season goes from February 22 - April
19. League standings can be found at Seward.recdesk.com
Racquetball Competitive and Recreational Leagues are Tuesday and Wednesday nights through the end of March. Kirk
DesErmia currently sits atop the eight player competitive racquetball league with a 3-0 record, while Liz Rasmussen is
leading the recreational league of six with a 4-0 record.
Urbach's Youth Basketball, Registration is now OPEN. $40 per youth. Sign up at Seward.recdesk.com. Ages 4-
13. Starting Saturday March 4 - April 8. If you are interested in becoming a volunteer coach, please reach out to us at
sportsandrec@cityofseward.net or 907-224-4054.
Volunteer Coaches Needed!
We are looking for Urbach's Youth Basketball coaches. You will need to be available Saturday mornings starting March 4
-April 22, and potentially 1 hour during the week. If you are interested in coaching, please email
soortsandreOlcityofsewa rd.net or call 907-224-4054. We want to see this program thrive again, and we can't do that
without the help volunteers. Volunteer application and background check required and will be provided by SPR.
Upcoming Leagues, Events &Activities:
March 11: Spring Forward Roller Skating night: 6-8pm, $3 card only.
March 17: RC Car Race, Branson Pavilion 10-12pm. ages 8-12. $5 Registration at Seward.recdesk.com
March 25: Space Night Roller Skating night: 6-8pm, $3 card only.
March 21: Adult Doge Ball Tournament: 6-8pm, ages: 16+, $30 per team. 6 person teams. Sign up at
Seward.recdesk.com
March 29: Kids Dodge Ball: 6-8pm, $3/membership/punch cards accepted.
*New Program Highlight:
Spring Break Youth Indoor Rock Wall Climbing Clinic ages 8-12 March 14- 16. Registration for this program is full. More
clinic's may be on the horizon.
Seward Kite Festival &Logo Contest:
Seward's 3rd Annual Kite Festival will take place Saturday April 22. This festival is a gathering for kite
enthusiasts. Design a logo for the 2023 Seward Kite Festival and win a $100 prize. Take pride in your logo representing
this year's festival and being promoted on merchandise sold at the festival. Free to sign up at
Seward.recdesk.com. Deadline is February 28 and logo will be picked on March 1.
*We are currently looking for food vendors for the kite festival to take place on April 22"d
45
Public Works Department
Doug Schoessler - Director
➢ Public Works Director
• Public Works Facility Relocation:
-Assistant manager Sowell and I met in Anchorage with the DOT right-of-way staff to work out any
permit options with the entrance to the new Public Works facility. It was a good productive meeting.
• US Army Corp of Engineers -Tunnel:
-The next update should be a presentation at the March 13 Council meeting. Hopefully in person
with a presentation.
• Utility extensions:
-Collaborating with other City departments and developers on new subdivision plans and funding
for water, sewer, and roadway infrastructure.
• Federal FEMA and State Emergency Management work on next steps and
reimbursement costs to be paid to the City:
- We are working with FEMA staff to determine
..........................................................
➢ Buildings
-Still looking to fill a custodian position, mainly for the library. Meeting went well with a contractor
for boilers and heating at some City buildings. I expect some repair pricing very soon.
➢ City Shop
-As we continue through winter we finally have snow to take care of and that means other equipment
will need service as we go. Especially the snowblower and dump trucks. We are keeping up well.
➢ Water &Wastewater Department
-Some construction is already starting this season. The locate requests are coming in steadily.
-Water systems and alarms are all showing normal and being monitored daily to ensure water quality
is above standards.
-Monthly testing of water and wastewater systems is being done and submitted to DEC as required
by the permits.
➢ Streets Department
-Substantial snow is finally here. Snow removal effort have been going well. Crews have been
diligently changing maintenance methods to match weather conditions. Mountainside debris
continues to fall all along Lowell Point Road.
46
--------------------------------------------------------------------------------------------------------------------
-A repeating reminder to all residents not to flush wipes.feminine products, etc. down the toilet.Also,
never put grease down the drain. Sewer clogs due to these items cost the sewer utility thousands of
$$ each year to fix the problems that could have been easily prevented These losses of capital are to
be reflected in monthly sewer service rates.
➢ Wastewater and Lagoon:
• -The City was successful through Senator Murkowski and others in recently getting approved for
$2,000,000 of funding for sludge removal on the City's sewer lagoons. This project is tentatively
scheduled for 2025 depending on sludge buildup in the lagoons. There is also a 20% match on
those funds that will have to be paid.
• -We are currently working on other grant or loan funding to replace the liner at that same time.
The liner replacement will also require the use of a helicopter to lift out the 40 biodomes and
reinstall them on the new liner.
• -This will also be the time to make any upgrades to the air systems and blower components since
all "in-lagoon" systems will have to be removed to install a new liner. Because the lagoon will
have to be drained (one side at a time). We can capitalize on construction costs and efforts by
installing new system upgrades at the same time.
• The new DEC permits also added a disinfection requirement to be completed in the next 5 years.
• -We are working on the funding and coordination of the many components and the planning
efforts in the next few years will help make a successful project.
47
City Clerk Report
March 13, 2023
1. Deputy City Clerk Kris Peck successfully conducted the first ever cooking challenge between
Seward High School students and students from our Sister City in Obihiro, Japan. His report is
included. I'm hopeful that this fun exchange will inspire SHS students to apply for the student
exchange program this year.
2. There are two "sample" chairs in council chambers (Chair A& Chair B) for council to try out for
replacing the current chairs at the dais. Please give your feedback to Karen in the city clerk's office.
3. City residents are reminded to register to vote by April 2, 2023 in order to vote in the May 2, 2023
special election. There will be two propositions on the ballot.
4. Four Mobile Vendors have applied for this year so far—two are returning to their 2022 locations,
one is returning from last year but applying for a new location, and one vendor is brand new this
year.
5. Recodification Project Update
Completed:
Title 1 Completed August 2022
Title 2 Completed February 2023
Title 3 Completed March 2022
Title 4 Competed January 2023
Upcoming:
Title 5 Public hearing and enactment tonight
Title 6 Pending
Title 7 Introduction March 28;public hearing and enactment April 10
Title 8 Final edits
Title 10 Pending
Respectfully submitted,
Brenda J. Ballou, MMC
City Clerk
48
Seward,Alaska and Obihiro,Japan
Sister City Cooking Exchange March 2023
Report by Deputy City Clerk Kris Peck
Over the course of February 2023, 1 helped facilitate a cooking Zoom exchange between Seward
High School students and Japanese students in our sister city of Obihiro. The premise was that our
students would attempt the traditional Japanese recipes of Butadon and Chan-Chan Yaki while the
Japanese students would tackle macaroni & cheese and salmon burgers.
The cooking itself was to be completed ahead of time and documented with photos and videos.
During the Zoom meeting the students would discuss their experience and share the multimedia
content within the meeting. In Seward,the culinary arts class of 16 students were all interested in
participating. Meanwhile, over in Japan were two students Soichiro and Naoki who signed up for the
cooking challenge.
My Sister City contact in Japan is Chris and he is the Coordinator for International Relations. The
18-hour time difference was certainly a challenge to coordinate a Zoom meeting because there was no
overlap when our students and their students would be in school at the same time. We agreed on
Wednesday, March 1st at 3:30 pm Alaska Time which would be 9:30 a.m. the following day in Japan.
The Seward culinary arts teacher Mr. Williams anticipated that only a couple students would be
able to stay late after school to participate in the exchange. When I arrived at the high school, I was
surprised to see around 10 students gathered in the class and the whole room was bustling with
excitement. The classroom featured a large TV monitor mounted to the wall which was perfect for the
Zoom meeting. Chris was the master of ceremonies and also helped with translating. Not every Seward
student was able to stay the full hour and a few respectfully excused themselves at 4 p.m.
For the cooking exchange, Seward volunteered to go first and share their experience of making
Butadon. According to the Obihiro handout this pork bowl is, "one of the most popular local specialty
foods in Obihiro. It's usually served with well-grilled sliced pork on a bowl of rice. The slices of pork are
grilled with lots of sauce that has rich flavor with a slight sweetness."
The Seward teacher shared his computer screen on Zoom and selected highlights from their
Butadon photo collection while the students narrated the experience. There was much laughter among
the Seward students as they reviewed their own photos. The general consensus was the students
enjoyed the pork bowl and would likely make Butadon again at home. Due to issues finding ingredients,
the Chan-Chan Yaki (Miso flavored steamed salmon with veggies) was not attempted.
Next, the Obihiro students presented their photos of the salmon burgers as well as the macaroni
& cheese. The Seward students were impressed by their level of cooking professionalism, the restaurant
grade kitchen, and the tiny oven used to cook the macaroni.
After the Obihiro presentation had concluded to a round of applause,the meeting was opened
up to questions and comments. The Seward students gave them high praise for their efforts of crafting
the salmon patties from scratch as well attention to detail on the macaroni & cheese. The Obihiro
students said they preferred the salmon burgers by a wide margin compared to the macaroni & cheese.
Next the Obihiro students were encouraged to give an honest opinion of Seward's Butadon attempt,
and the Seward class erupted in cheers when they received a perfect "10 out of 10." Overall, it was a
fun and memorable event for all the students and everyone hoped to do another cooking exchange
again in the near future.
49
Seward,Alaska and Obihiro,Japan
Sister City Cooking Exchange March 2023
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Main Zoom window:The two Obihiro students Soichiro and Naoki taste their salmon burgers.
Upper thumbnail window: The Seward students watching the presentation.
Lower thumbnail window: Chris in Obihiro.
50
Seward,Alaska and Obihiro,Japan
Sister City Cooking Exchange March 2023
Follow up email I received from Chris in Obihiro:
Hey Kris,
Thank you very much! You did great as well, zoom went off without a hitch and I was surprised there
were a bunch of students who showed up as well! I think they also wanted to meet our students, and
they were so excited so I was happy to see them so motivated! The students here were surprised that
they were interested in the oven. Now that I think about it, I was so confused when I came here and no
one knew what a conventional oven was, but these ovens were all over the place. They have so many
settings!
We were impressed with not only the excitement the Seward students had, but at how much fun they
had while cooking. They seemed to really enjoy the food and our students were happy that the kids over
there took the time to make a really good looking butadon. I think this kind of event can happen more in
the future. Thanks for all your hard work!!!
-Chris
51
Seward,Alaska and Obihiro,Japan
Sister City Cooking Exchange March 2023
2023 Sister City High School Student Exchange: Cooking Event Online Schedule
Date/Time: [Alaska Time] March 1, 2023 3:30 p.m.
[Japan Time] March 2, 2023 9:30 a.m.
Participants: Seward High School Culinary Class students (1-4)
Obihiro Volunteer Students (2)
Staff from both cities
Location: Online (Zoom)
Time Activity Explanation/Notes
3:30 Opening words • The organizers for the event(Chris A. and Aki S.from
Organizer introductions Obihiro, the teachers/supervisors from Seward) will
Student self introductions say hello to everyone and introduce themselves.
• Chris A.will be the MC throughout the event.
• Students will give their name,age,their favorite class,
food, and animal. They can add any info they would
like.
3:40 Ice breaker game • Students will play a simple game of Cats vs. Dogs.
• Rules: The game starts with 2 items: cats and dogs.
The first player will chose which they like better.Then
they will say an item (thing,animal, person,anything)
to replace the one they didn't chose. They can also
give a reason why if they would like to. The next
player choses between those two and the game
continues until everyone has gone once.
• The game can be played 2 or 3 times
3:50 Cooking explanation—Seward • The organizers/students will use Zoom to share the
Cooking explanation -Obihiro pictures/videos they took of the food they made.
While showing the pictures, the students will talk
about what they did. For example, the cooking
process, the scents, comments on the ingredients,
things that surprised them, the flavor, mistakes,
things the food reminded them of, etc.
• After the presentation, the students from the other
city will give comments and ask questions and they
can have a small conversation.
• First Seward will present,then Obihiro will present.
4:15 General QA • Students can ask each other any questions they'd like
about each other, each other's countries, cultures,
etc.
•
4:30 Finish • The MC will wrap up the event and the students can
say goodbye to each other. The students are
encouraged to share email addresses to keep in
contact
52
CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP
ATTORNEYS AT LAW
SUITE 302
911 WEST EIGHTH AVENUE
ANCHORAGE, ALA SKA 99501
TELEPHONE:(907)272-8401
FACSIMILE:(907)274-3698
bcf@bcfaklaw.com
March 7, 2023
Seward City Council
City of Seward
PO Box 167
Seward, AK 99664
Re: Status Report
Dear City Council:
This is our status report covering activity on legal matters worked on during February.
General Matters:
We advised on several requests for public records. We continued to advise regarding the
lease for the Breeze Inn property.
Electric Utility:
Much of our firm's work for the City in February was spent finalizing a draft of the
purchase agreement with HEA. This process includes various meetings with HEA and their
attorneys, reviewing and revising drafts of the agreement and preparing exhibits and schedules to
the document which require research into historical utility documents and drafting leases for City
property that will be utilized by HEA but not sold. We advised on a billing matter.
Personnel:
We advised on multiple personnel matters including an employee arbitration and a PERS
contribution issue.
Planning:
We began work on review of an updated floodplain ordinance. We advised regarding
potential enforcement actions for violations of the short-term rental code and drafted a cease and
desist letter to a noncompliant property owner. We continued to advise regarding formation of an
improvement district.
53
Status Report to Seward City Council
March 7, 2023
Page 2 of 2
The time required to negotiate the agreement with HEA will likely continue to impact our
ability to turn around more routine requests for assistance. We will use our best efforts to
continue to respond promptly as needed.
You can expect to receive our next status report by April 4'".
Very truly yours,
CHANDLER, FALCONER, MUNSON &
CACCI P
Sam Severin
54
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59
Summer 2023
Verify the unmarked graves on the mapping
applications
Update web maps to show availability in
older portions of the City cemetery
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City Cemetery:The Story Behind the Maps 6
Mill
Thank You
City Cemetery:The Story Behind the Maps
City of Seward,Alaska City Council Special Meeting Minutes
February 27, 2023 Volume 42,Page
CALL TO ORDER
The February 27, 2023 special meeting of the Seward City Council was called to order at
6:00 p.m. by Mayor McClure.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure presiding and
John Osenga Liz DeMoss
Mike Calhoon Randy Wells
Kevin Finch Robert Barnwell
comprising a quorum of the Council; and
Janette Bower, City Manager
Brenda Ballou, City Clerk
Excused—None
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Carol Griswold,inside the city,opposed changing the Charter's long-standing requirement
for the city manager to live inside city limits. Living inside the city limits allowed the city manager
to better understand the city and its infrastructure, and to understand the impact of codes,
regulations,and taxes on citizens.In addition,in times of emergency,the city manager was in charge
and would likely be more available in person during an emergency. Currently, there were many
department heads who lived outside city limits. Griswold said there were many housing
developments underway, and changing the Charter was premature. She suggested that council
consider build housing for the city manager on city-owned property, among other ideas. She
believed requiring the city manager to live inside city limits was in the best interest of the city and its
residents.
Darryl Schaefermeyer, inside the city, recalled when he was city manager; he thought it
was very important for the city manager to live inside the city limits. As a tax payer,he thought the
chief executive officer should live within the limits of the corporation. Seward was a high-hazard
area, and it was critical that the city manager be close and available to respond.
62
City of Seward,Alaska City Council Special Meeting Minutes
February 27, 2023 Volume 42,Page
Bruce Jaffa,outside the city,understood that housing in Seward right now was tight,but he
believed that the city manager should reside inside the city.He didn't think it was appropriate for the
city's chief officer to live outside the city. He believed that leaders should be with their troops.
David Squires,inside the city,was against this resolution. He thought it was important for
the city manager to maintain a residence inside city limits, especially during an emergency event.
The city manager was the leader for the city. He believed that any policy made by the city manager
should be abided by the city manager. He didn't oppose this going to an election,but thought it was
the wrong direction to be heading.He wondered if a housing solution could be found where the city
owned or leased property to provide housing.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/DeMoss) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
There were no consent agenda items.
CITIZEN COMMENTS
NEW BUSINESS
Resolutions
Resolution 2023-028, Submitting the Question of Amending Seward City Charter Chapter
5.4(a)City Manager to Eliminate the Residency Requirement to the Qualified City of Seward
Voters at a Special Election in and for the City of Seward on May 2,2023.
Motion (DeMoss/Osenga) Approve Resolution 2023-028
McClure said council had a discussion about housing and city managers, and they came up
with this potential idea. She said there would be a special election on May 2nd,which was why this
was being rushed through; she didn't want to pay for a second special election. McClure said if the
voters passed this, council could pass an ordinance afterwards to place limitations on how far outside
city limits the city manager could reside. She said a lot of Home Rule cities had adapted their
charters to allow a certain distance from town. McClure added that there was a substitute resolution
provided, as well,that would remove the pronouns in order to gender-neutralize the language; this
language had been provided by a citizen.
Motion (DeMoss/Osenga) Adopt the substitute Resolution 2023-028
and agenda statement.
Bower said the substitute resolution was provided by the city attorney, not a citizen. She
63
City of Seward,Alaska City Council Special Meeting Minutes
February 27, 2023 Volume 42,Page
confirmed that council would have the authority to enact an ordinance relating to residency
limitations.
Wells appreciated the citizens who spoke tonight and thought the comments were viable.He
didn't believe, however, that allowing the city manager to live up to mile 7 would be cause for
concern.He didn't think it would be a problem for the city manager to respond during an emergency.
He would support this resolution if there were boundaries put in place defining how far away the city
manager could live;he didn't think the city manager should live in Lowell Point due to the history of
trouble with the road.
Calhoon thought there were pros and cons on both sides of this issue. He thought if the city
manager was required to live inside city limits, then perhaps the assistant city manager and
department heads should also be required to live inside the city as well. On the other hand, if there
was a city manager candidate that was the cat's meow,but the candidate owned horses and livestock,
then the city was limiting itself by not being able to hire that candidate. Calhoon wouldn't want the
city manager to live in Moose Pass or Crown Point.He thought the Seward residents should decide
what they wanted.
Finch supported this resolution,but didn't agree with the city manager living in Lowell Point.
He thought up to mile 4 on Nash Road and no further than mile 10 Seward Highway would be
acceptable. During an emergency, the city manager needed to have the fire chief,police chief, and
public works director accessible;he wondered if the same residency requirement would be asked of
those positions. He thought the city needed to give a little and grow a little.
McClure said if the voters approved this proposition,then council would have a discussion
and come up with acceptable boundaries.
Wells concurred that the residency restriction was limiting the potential employmentpool for
a city manager. We wondered if the resolution could be amended to include boundaries so that the
voters understood the extent of the proposed residency requirement. He was concerned that if
boundaries were not defined within the proposition, the voters may not understand council's
intention was to place limits on acceptable residency requirements outside the city.
Bower said the charter could include a statement that the city council would enact an
ordinance to define the boundaries; there were examples of this type of language in the charter
already.
Wells believed strongly that if boundaries were included within this proposition,it would be
more clear to the voters. McClure said including boundaries within the proposition would lock it into
the charter;passing an ordinance would allow council to change the boundaries.
Barnwell leaned towards having the city manager live within city limits; the experience of
living within city limits was different than living outside city limits. He thought the city manager
needed to experience that. He liked the idea of the city exploring housing solutions for the city
manager, as well as any other employee housing needs like police officers.
64
City of Seward,Alaska City Council Special Meeting Minutes
February 27, 2023 Volume 42,Page
In response to McClure, Bower said the language pattern in the charter stated the council
shall provide in the code for language, and then go from there; she suggested including something
like defining the geographical area.
Motion to Amend (Calhoon/Wells) Amend Resolution 2023-028 by adding a
sentence to the end of the paragraph that
reads,"The city manager will live within an
eight-mile radius of Seward on the road
system, excluding Lowell Point Road."
Finch said the community was growing and suggested using mile marker 10 of the highway
and mile marker 4 of Nash Road.
Calhoon withdrew his motion with no objection from council.
DeMoss wanted to have some time to think about the boundaries.
Motion to Postpone (Wells/DeMoss) Postpone Resolution 2023-028 to March 1,
2023 at 12:00 p.m.
Motion to Postpone Passed Unanimous
CITIZEN COMMENTS
David Squires, inside the city,understood that this was a hard decision. He thought it was
wise to recess this meeting to consider what language to include in the proposition. He believed the
citizens should have the right to vote on this matter.
Bruce Jaffa, outside the city, thought this resolution came fast and had not been well-
developed. He didn't think it was fair to cut out the community of Lowell Point because they were
an important part of this town. The sewer located at Lowell Point affected everyone in that
community, yet council was proposing to cut them off from this opportunity. He liked the idea of
knowing the city manager lived in the town that they were managing; there was a certain pride for
citizens to know that their manager lived with them. More and more,private businesses were taking
steps towards providing housing for their employees;having the city provide temporary housing for
the city manager until they found something to buy could be a reasonable thing to do. He believed
the city manager should live within the city limits.
Carol Griswold, inside the city, wished to speak on some other topics for the regular
meeting tonight. Regarding the resolution for leasing space to the He Will Provide food pantry, she
said the food pantry was heavily subsidized by the residents whose faiths included many different
beliefs. In her opinion, a religious organization that was named for an exclusionary religion should
be located in a church, not in a secular city government building. She was concerned that some
people may feel alienated by or discriminated against due to the name, and suggested the name be
changed to something more neutral like Seward food bank. Regarding the Chamber of Commerce
contract, she suggested the contract include an emphasis on developing the year-round economy in
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order to balance the heavy tourism efforts in the summer. Griswold requested to see some reporting
from the Small Business Development Center to which the city contributed funds. Regarding the
resolution for congressionally designated spending,Griswold wondered how a$4 million emergency
operations shelter got put on the list; it was not an approved legislative priority for the city and she
had not heard it mentioned before. She applauded council for postponing the resolution for the ballot
proposition so that a better understanding of the boundaries could be determined. She thought
Lowell Point was a dangerous place to live and she wanted the city manager should live inside city
limits.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN
COMMENTS —None
Council recessed the meeting at 6:48 p.m.
Council resumed the meeting on March 1,2023 at 12:00 p.m.
ROLL CALL
There were present:
Sue McClure presiding and
John Osenga Liz DeMoss
Mike Calhoon Ran4 Wells
Kevin Finch Robert Barnwell
comprising a quorum of the Council; and
Janette Bower, City Manager
Brenda Ballou, City Clerk
Excused—None
Absent—Wells
Calhoon handed out a map of the city limits which he downloaded from the city website.He
heard the citizens who commented that the city manager should live inside the city and should live
by the rules of the city.Calhoon didn't believe the city manager should be held to that requirement if
no other employees had to live inside city limits. In times of disaster,there were many reasons why
the city manager may not be accessible through no fault of their own; business travel was a good
example.
Finch said emergency response procedures would be implemented regardless of whether the
city manager was present; the incident commander did not have to be present to direct action.
Motion to Amend (Finch/DeMoss) Amend Resolution 2023-028 by adding a
sentence to the end of the paragraph that
reads, "The city manager will live no
further than Seward Highway to mile
marker ten,and Exit Glacier Road,and no
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further than Nash Road mile marker five,
or between the two road mile markers,and
not out on Lowell Point anywhere."
Finch said this amendment would allow the voters to see the boundary for where the city
manager could reside.In response to Calhoon,Finch said mile marker five on Nash Road was at the
turnoff for Bette Cato Drive to the prison.Finch said mile marker ten on the Seward Highway would
take into account the Old Mill subdivision and Camelot subdivision,both of which were expanding.
Motion to Amend Failed Unanimous
Motion to Amend (McClure/DeMoss) Amend Resolution 2023-028 by adding a
sentence to the end of the paragraph that
reads, "The council shall provide in the
code for language enacting geographical
boundaries within ten miles from mile
marker zero of the Seward Highway for the
manager's residence."
Motion to Amend Passed Unanimous
Barnwell thought council had not clearly described the intent for why this proposition was
coming forward, and requested to have the discussion on the record.In response,McClure said she
sponsored this resolution, and brought it forward quickly because there was a special election
already scheduled. She said during the retreat,there were council member discussions about current
housing issues in Seward; this would provide for more housing options for future city managers.
McClure had spoken to a reporter yesterday and had conveyed that there had been two instances
recently where it was very difficult for city managers to find a place to live.Also,she said in looking
into it,other cities had changed their charters to adapt to the changing times;when Seward's charter
was formed,hardly anyone lived outside the city limits.
Barnwell asked if the city manager would speak to this from her perspective. In response,
Bower said she was not advocating either way for this proposition. She said housing was an issue for
everyone. Under the current charter, if there was a house available outside the city limits, the city
manager automatically could not live there. She heard that there was only one house for sale in
Seward right now inside city limits. She thought home ownership was important and the investment
in the community was important. Regarding emergency situations, Bower said the ability to
communicate was more readily available now than it had been in the past. An emergency could
happen at any time; it wasn't just about where a person resided, it was about the ability to
communicate through an emergency. Because Seward was geographically compact, everyone felt
like they were a part of Seward.
Main Motion Passed Unanimous
CITIZEN COMMENTS
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Mica Van Buskirk, inside the city, listened to the meeting on Monday and she supported
this resolution. She thought the city should do anything it could to keep the current city manager.As
the city grew,the charter needed to be updated along with it. There were artificial city limits,but the
community of Seward went out to mile ten; the decisions that were made in the city affected
everyone in the community. She agreed that emergency communications were more readily available
now, and if the three bridges were a concern,perhaps the city should address building an alternate
point of access. She didn't believe that building housing for the city manager was a viable option,
but it could be good for incoming employees transitioning to the community. As a fellow horse
owner, she understood that the limitations for having a horse in town; she thought this was a big
issue. She appreciated council not excluding Lowell Point from the geographic areas available to the
city manager; there was a federal DOT grant doing some engineering to improve the road.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN
COMMENTS
Bower stated that she received a text message from Council Member Wells that he had an
emergency and apologized that he could not attend the meeting.
Barnwell said it had been a thoughtful discussion and he was happy with the outcome. He
looked forward to seeing what the people said.
Finch looked forward to seeing the charter get updated; he thought this would open up
options for the city manager and that was a good thing.
DeMoss appreciated the citizen comments,and she looked forward to seeing what the voters
decided.
McClure thanked council for the thoughtful consideration; she wanted the citizens to decide
the issue.
ADJOURNMENT
The meeting was adjourned at 12:43 p.m.
Brenda Ballou, MMC Sue McClure
City Clerk Mayor
(City Seal)
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CALL TO ORDER
The February 27, 2023 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Sue McClure.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure,presiding, and
John Osenga Liz DeMoss
Mike Calhoon Randy Wells
Kevin Finch Robert Barnwell
comprising a quorum of the Council; and
Janette Bower, City Manager
Brenda Ballou, City Clerk
Excused—None
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Christy Terry,outside the city,represented the Alaska Railroad Corporation. She asked for
support of Resolution 2023-022 for additional bonding of $90 million for the new cruise ship
terminal. The Royal Caribbean Group was committed to backing the revenue bonds. The total
project would cost$150 million.
Bruce Jaffa,outside the city, asked if the Congressionally Designated Spending list could be
updated to include sidewalk repairs and the heat loop project. He said the library was poorly
designed, but could be corrected with the heat loop project.
Kerri Ann Baker, outside the city,was with Homer Electric Association (HEA). She said
HEA had begun community listening events last week and she provided a new schedule for the
coming weeks. Beginning in March, HEA would be addressing specific topics, including cyber
security, regulatory issues, and what post-closing could look like.
Wayne Ogle,outside the city,was a member of the HEA board.He supported HEA merging
with Seward and thought it would be beneficial for everyone. He believed HEA was a well-run co-
op that served its members well.
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Dan Furlong, outside the city, was president of the HEA board. He and his wife owned
commercial buildings and had been working with HEA for many years; he thought the quality of
their service and employees were excellent.
Brad Janorsche, outside the city, was the executive director for HEA. He enjoyed the
community events last week in Seward; good questions were being asked.
Kat Sorensen, inside the city, was director of the Chamber of Commerce. The chamber
worked as an economic development firm,visitor's bureau,marketing,and brand ambassador for the
city. Last Friday, the chamber presented the annual community awards to Alutiiq Pride Marine
Institute for Business Site Improvement Award, Kristi Larson for Business Person of the Year,
Millers Landing and the Miller Family for Community Service Award, and Linda Lasota for the
Board of Directors Award.
Darryl Schaefermeyer, inside the city, dreamed of the heat loop project being funded and
completed; he wanted Seward to become an early adopter of this form of energy. He was
disappointed to see the heat loop project omitted from the resolution for Congressionally Designated
Spending; he thought if the project was included it might have more potential to move forward. He
asked council to add this as a project on the resolution.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (DeMoss/Osenga) Approval of Agenda and Consent Agenda
Osenga removed the approval of the city clerk job description from the consent agenda.
McClure removed Resolution 2023-023 from the consent agenda.
Calhoon removed Resolution 2023-027 from the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the February 6,2023 City Council Special Meeting Minutes.
Approval of the February 13 2023 City Council Regular Meeting Minutes.
Introduction of Ordinance 2023-004, Amending The Land Use Plan To Rezone Proposed
Gateway Subdivision, Hilltop Addition Lots 32-48, Block 6 & Lots 31-35, Block 4, From A
Single-Family Residential (Rl) Zoning District To Two-Family Residential (R2) Zoning
District;And To Rezone Proposed Lots 17-30,Block 4 From A Single-Family Residential(Rl)
Zoning District To Multi-Family Residential (R3) Zoning District. This ordinance was
introduced tonight and will come for public hearing and enactment on March 13, 2023.
Introduction of Ordinance 2023-005, Amending Seward City Code Title 5 — Revenue And
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Finance. This ordinance was introduced tonight and w ill come for public hearing and enactment on
March 13, 2023.
Resolution 2023-022,Supporting State Legislative Approval For Alaska Railroad Additional
Bonding Authority For The Seward Cruise Ship Dock Project.
Resolution 2023-024, Approving The Planning And Zoning Commission Priorities For
January 2023 To January 2024.
Resolution 2023-025,Authorizing The City Manager To Purchase From Titan Energy Assets
One 1,200 Amp Gas Circuit Breaker For Installation In The Spring Creek Substation In A
Not-To-Exceed Amount Of$118,152,And Appropriating Funds.
Resolution 2023-026, Authorizing The City Manager To Pay Rental Fees To NC Power
Systems In A Not-To-Exceed Amount Of$227,130.04 For Two Large Generators To Maintain
Electric Service For Nash Road Customers During Transmission Infrastructure Construction.
Action Memorandum 2023-002, Authorizing The City Manager To Enter Into A Contract
With The Seward Chamber Of Commerce For The Provision Of Marketing And Visitor
Services.
Direct the city clerk to solicit citizen interest in serving as the city's representative on the
Prince William Sound Regional Citizens Advisory Council with a term to expire March,2025.
Non-objection to the renewal of liquor license#5040—Restaurant/Eating Place—Seasonal for
Chattermark.
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Proclamations and Awards—None
City Manager Report
City Manager Janette Bower said she was continuing to update the agenda statements over
time to make improvements and clarify content.
In response to McClure, Police Chief Alan Nickell said the new cat kennels were due to
arrive in March. He was looking into various options to offset shipping costs, which were
astronomical. There would be an exam table ordered soon using ASPCA grant funds that were
previously approved by council.
In response to Calhoon, Assistant City Manager Stephen Sowell said he attended the
Alaska Municipal League (AML) winter conference; he was disappointed the Department of
Corrections commissioner was not in attendance because there were a number of communities who
wished to discuss this topic. He learned that housing was a concern across the state.
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City Clerk Report
City Clerk Brenda Ballou said Peter Micciche had been elected as borough mayor.
City Attorney Report—None
Other Reports and Announcements —None
Presentations —None
PUBLIC HEARINGS
Ordinances for Enactment
Ordinance 2023-003, Amending Seward City Code Chapter 3.50 — Holidays. This ordinance
was introduced on February 13, 2023 and is coming tonight for public hearing and enactment.
Motion (Osenga/DeMoss) Enact Ordinance 2023-003
Bower said this ordinance would codify the current process which allowed employees the
ability to move their holiday within the pay period.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened.
Bruce Jaffa, outside the city, said there was an effort by the city manager to update and
streamline the code to 2023; he believed language like "at the discretion of worked fine when
people were getting along,but he wanted assurance that this provision would not be withheld from
an employee. He suggested including some language saying the provision would not be
unreasonably withheld.
No one else appeared and the public hearing was closed.
Calhoon thought the suggestion made sense.
Motion to Amend (Calhoon/DeMoss) Amend Ordinance 2023-003 in the second
Whereas and in SCC 3.50.017(B)(1)to add
the words, "...which will not be
unreasonably withheld..."following"at the
department head's discretion."
Motion to Amend Passed Unanimous
Osenga asked for clarification;his understanding was if a holiday fell on an employee's day
off,the employee would be given an additional day off. In response,Bower said if a holiday fell on
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an employee's day off,rather than the employee receiving holiday pay on that day,the observance of
the holiday for that employee could be moved to a different day.
Main Motion Passed Unanimous
Resolutions Requiring Public Hearing
Resolution 2023-021,Amending The 2023 Utility Tariff for Sewer Rate Service,Effective
March 15,2023.
Motion (Osenga/DeMoss) Approve Resolution 2023-021
Bower said this resolution was coming forward to correct some errors that had been
discovered in the tariff that council previously approved. This resolution would correct the errors,
and she said the errors were on the city's side. There would be no back-billing to customers.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared and the public hearing was closed.
Motion Passed Unanimous
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolutions
Resolution 2023-023, Approving The Calendar Year 2023 Projects For Requested
Congressionally Designated Spending.
Motion (Osenga/Wells) Approve Resolution 2023-023
Bower said following the adoption of the city's 2023 legislative priorities,the city's federal
lobbyist requested that council approve a resolution identifying projects for Congressionally
designated spending for US Senator Lisa Murkowski. Bower used the legislative priorities as
reference and then added an item to construct an emergency operations shelter. Sowell added that the
emergency operations shelter was included on the list in order to create a secondary location for
emergency operations outside the tsunami inundation zone.
Wells wondered why the heat loop proj ect had not been included. Sowell said all the items on
the list were included in the legislative priorities list, with the exception of the emergency shelter.
Sowell said there was a good possibility that the heat loop proj ect would be funded by a Department
of Energy (DOE) grant; the city had submitted the grant application in October, 2022 and should
learn this spring whether the application was approved. Wells asked if that would prohibit the city
from including it on the list in this resolution, and Sowell said it did not.
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In response to Barnwell, Sowell said this Congressionally Designated Spending list would be
provided to the city's federal delegation for inclusion in an omnibus at the federal level. Bower
added that the grant application for the heat loop project was through the state; it was not a federal
grant. In response to Barnwell, Sowell said the city currently had$725,000 from an Alaska Energy
Authority(AEA)grant,but the heat loop project was expected to cost$3.6 million,so the DOE grant
application submitted in October was to fund the remaining balance.
Motion to Amend (McClure/DeMoss) Amend Resolution 2023-023 in Section 1 by
striking, "Funding for the construction of
an Emergency Operations Shelter" from
the list.
Sowell said the emergency operations shelter was added to the list in response to a suggestion
from Murkowski, because grant funding for that kind of project was not available.
Motion to Amend Passed Unanimous
Motion to Amend (Wells/Barnwell) Amend Resolution 2023-023 in Section 1 by
adding, "Funding for the Heat Loop
Project in the amount of$3.6 million."
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Resolution 2023-027, Approving Amendment No. 3 To The Lease Agreement Between The
City Of Seward And He Will Provide, Inc.
Calhoon declared a potential conflict of interest because he was on the board for He Will
Provide.Mayor McClure ruled that no conflict existed.There were no objections from council.
Motion (Osenga/DeMoss) Approve Resolution 2023-027
Motion Passed Unanimous
Council recessed the meeting at 8:07 p.m.
Council resumed the meeting at 8:16 p.m.
Discuss council's reasons for moving forward with the Electric Utility sale.
Bower read a letter and passed out hard copies.
Bower said the decision to sell the electric utility had not been made in a vacuum. She
announced there would be a special meeting on March 13, 2023 at 5:00 p.m. for council to have an
executive session to review the proposed sales agreement with the city attorney. Then on March 28,
2023, all of the documentation relating to the sale would become public.
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Electric Utility Manager Rob Montgomery said this was not a complicated issue.
Resources were limited;he had only ten employees and often wondered if his department would ever
be in a position to add new programs and services. Today's electric rates were competitive, but
maintenance,infrastructure,and right-of-way clearing would all impact the rates.He anticipated rate
increases of 10%or higher in the future,resulting in Seward's rates growing to be the highest on the
Railbelt.Regardless of how the vote turned out,the city would have to conduct a rate study and there
would be a double-digit rate increase by year end. Long-term stability would come through
economies of scale, spreading the costs and ringing in additional revenue. HEA made a number of
strategic investments that have positioned them very well for the coming years.
Montgomery applauded the employees in his electric department; all the employees were
dedicated to keeping the lights on. He said safety and reliability should never be compromised, and
those were his two priorities;having limited resources made those priorities challenging at times.In
the next two years, Montgomery expected to put between $15 and $20 million dollars into the
infrastructure,and that was a lot of money to push through onto 2,900 customers.He encouraged the
citizens to educate themselves so they could make an informed decision at the special election.
Wells appreciated the presentation, and the HEA representatives that came to tonight's
meeting.He wondered what guarantee the citizens had that HEA would deliver all the improvements
that Montgomery discussed. In response, Montgomery said HEA had a number of checkpoints in
place to ensure that things were done in the right way.
Calhoon said citizens were wondering what the impact would be to the rates; he said the
citizens wanted more specific information. In response,Bower said the revenue bonds would be paid
off by the sale. Montgomery said the loss of revenue for the city after the sale would equate to
approximately $2.1 million per year.
Barnwell asked what the cruise ship power incentive was.Montgomery said the cruise ships
used shore power, and that could potentially generate revenue for the city.
In response to Barnwell,Montgomery said HEA considered the generator plant to be a huge
asset and one they would preserve.
DeMoss wondered if HEA would be confirming that utility billing was properly classified.
Janorsche said HEA would be reviewing all the billing, and the accounts would be classified
according to the tariff. Janorsche had made maintenance a top priority, from infrastructure to
computer system upgrades.
Non-objection to the renewal of liquor license #53 —Club for the American Legion Post#5.
Council Member Calhoon declared a potential conflict of interest due to his employment at the
American Legion Post#5.Mayor McClure ruled that a conflict existed with no objection from
council. Calhoon left the dais.
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Motion (DeMoss/Wells) Non-objection to the renewal of liquor
license#53—Club for the American Legion
Post#5.
Motion Passed Unanimous
Calhoon returned to the dais.
Consider lifting the moratorium on records destruction.
Motion (Osenga/Wells) Lift the moratorium on records destruction.
Motion Passed Unanimous
Vote and appoint two individuals to the Planning&Zoning Commission with terms to expire
February,2026.Applicants are: Victoria Monaco and Vanessa Verhey.
Calhoon said it was very important for the Planning&Zoning Commission(P&Z)to have a
quorum for their meetings and work sessions because delaying P&Z business resulted in delaying
council business. He did not support these appointments.
DeMoss had similar concerns, and said she appreciated both commissioners' service and
interest in serving. Council often needed output from P&Z in order to conduct their own business.
Osenga suggested considering what the impact would be if these applicants were not
appointed; it would drop the current commission to five members because there would be two
vacancies.
Wells understood that one of the applicants was helping her family, and that commissioner
was a great asset when she was here. He appreciated everyone's concerns.
McClure suggested tightening up the attendance policy to address the situation. Wells
wondered when that would happen. In response, Community Development Director Jason
Bickling said there would be something coming forward to council on March 28, 2023.
Motion (Calhoon/Osenga) Appoint Victoria Monaco and Vanessa
Verhey to the Planning & Zoning
Commission with terms to expire February,
2026.
Calhoon said, in his observation, both applicants made good contributions when they
attended the P&Z meetings and work sessions.
Motion Passed Yes: Calhoon, Wells, Finch, Osenga,
McClure
No: Barnwell,DeMoss
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Approve the updated job description for the City Clerk.
Motion to Postpone (Osenga/Wells) Postpone approving the updated job
Description for the City Clerk to March 13,
2023.
Osenga said there were some things in the job description that might affect administration
and things that he didn't fully understand. He wanted to dive into it a little deeper and spend some
time looking at it.
Motion to Postpone Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS
Boards and Commissions Minutes
Planning & Zoning Commission—None
Port & Commerce Advisory Board—December 7,2022
Historic Preservation Commission—November 10,2022
CITIZEN COMMENTS
Jason Bickling, outside the city, appreciated council's support of the Planning & Zoning
Commission.
Sharon Stevens-Ganser, outside the city, appreciated the lease for He Will Provide. The
food pantry supported a lot of residents; there had been over 185 individuals utilize their services
since January. The food pantry was not affiliated with any religious organization; it started in 1997
and was started by the Ministerial Association. The food pantry ran on grants and donations. On a
separate note, she wondered if the special election would be open to all utility users or just city
residents. She hoped that all electric users would have a say.
Kat Sorensen,inside the city,thanked council for approving the contract for the Chamber of
Commerce. She was enthusiastic in providing marketing and visitor services. The Mount Marathon
Race registration would be open March 1-31, 2023. As well, the logo design contest for the event
would be open March 1-31, 2023. Sorensen commended the parks & recreation department for
sponsoring so many activities.
Bruce Jaffa, outside the city,thought tonight was an interesting meeting;he was pleased to
have more information provided about the HEA sale. He thought it was essential that the facts and
information be provided to the citizens. The city owed it to the citizens to provide a clear
understanding of the financial impact the sale would have. He thanked and appreciated all the
businesses that have been open this winter.The Port&Commerce Advisory Board would have HEA
at the March 22,2023 work session for a presentation about the heat loop project. He congratulated
Lydia Jacoby for her continued swimming accomplishments.
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Darryl Schaefermeyer, inside the city, had been a resident of Seward for 70 years, and he
wanted to express the value of Enterprise Funds in the community. He was concerned about the
shareholders, the citizens of Seward, as well as the residents outside city limits. For many years,
electric revenues helped keep costs down for the citizens; if the utility was sold, there would be a
revenue shortage the city would have to make up in the General Fund. Schaefermeyer pointed out
that the cliff appeared to be at the ten-year mark after the sale.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Bower said the city attorney had advised that only city of Seward residents would be voting
at the special election.
Finch thanked HEA for being more informative.
Wells thanked HEA for bringing information forward. He thanked the Chamber of
Commerce for working hard. He looked forward to moving forward with the heat loop project.
Calhoon thanked everyone for their comments tonight. He thought the city was moving in
the right direction.
DeMoss thanked HEA and Montgomery for the information; more information needed to
come out, especially the financial impact more than ten years out. She congratulated the winners of
the chamber awards. She congratulated Melanie Hauze on becoming Deputy Director in Parks &
Recreation.
Osenga thanked HEA and Montgomery; all the information coming forward was very good.
As citizens, being informed was critical. He was ready for spring.
McClure appreciated so many representatives at the meeting from HEA. She congratulated
Peter Micciche for being elected borough mayor. The northern lights were predicted to be out again
tonight.
EXECUTIVE SESSION
Go into executive session to discuss subjects that tend to prejudice the reputation and
character of any person,provided the person may request a public discussion—City Manager
Evaluation,per Seward City Code 2.10.033(E)(2).
Motion (McClure/DeMoss) Go into executive session to discuss subjects
that tend to prejudice the reputation and
character of any person, provided the
person may request a public discussion —
City Manager Evaluation,per Seward City
Code 2.10.033(E)(2).
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The city manager was invited to stay.
Motion Passed Unanimous
Council recessed at 9:42 p.m.
Council resumed at 9:47 p.m.
Council went into executive session at 9:47 p.m.
Council came out of executive session at 10:09 p.m.
ADJOURNMENT
The meeting was adjourned at 10:09 p.m.
Brenda Ballou, MMC Sue McClure
City Clerk Mayor
(City Seal)
79
•
swir-
Ordinance 2023-006
Title 2 Article 2 Seward Planning and Zoning Commission
Documents:
• Agenda Statement
• Ordinance 2023-006
80
City Council Agenda Statement
Meeting Date: March 13, 2023 MAP
To: City Council
Through: Janette Bower, City Manager
From: Jason Bickling, Community Development Director
Subject: Ordinance 2023-006: Amending Seward City Code Title 2 Article 2
Seward Planning and Zoning Commission
Background and justification:
At the January 23rd Special City Council Meeting with Boards and Commissions, the Council voiced
their concern with commissioner attendance. Attendance issues have caused a significant
disruption to Commission business with several meetings having to be cancelled for no quorum.
Historically, there have been issues with attendance with Commissioners having seasonal
residency or travelling for a decent portion of the year. These proposed changes would require
that Commissioners would reside physically in Seward on a year-round basis.
We have modified the current council code and created section 2.30.216 Absences. Much of
this was taken from current City Council requirements. We have defined what excused and
unexcused absences are as well as some limits around those. The proposed changes would put
the onus on administration, and not the commission, to report attendance quarterly and to note
attendance concerns where Council would possibly need to act.
Commissioners need to be familiar with Seward and its inner workings as they have influence on
our guiding documents (The Comprehensive Plan, the Municipal Land Inventory and Use Plan,
etc.) The proposed changes would make it so that at the time of application they need to be a
resident within city limits (as it is now) but they have needed to have resided in the Seward, Bear
Creek, or Lowell Point areas for at least one year at the time of application.
We offer two trainings per year, one on content and one on procedure. Unfortunately, these are
not always well attended. This would require new commissioners to take that training in their first
year as it is important to establish them in their position.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.8, 3.2.2
Strategic Plan:
Other:
81
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
X Not applicable
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Note.,amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $
Finance Director Signature: x. �.{.,:.:• >
Attorney Review
eX Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
e✓ Adopt ordinance
Other:
82
Sponsored by: Bower
Introduction: March 13, 2023
Public Hearing: March 28, 2023
Enactment: March 28, 2023
CITY OF SEWARD,ALASKA
ORDINANCE 2023-006
An Ordinance of the City Council of the City of Seward, Alaska, Amending
Seward City Code Title 2, Article 2 — Seward Planning and Zoning
Commission
WHEREAS,the Planning and Zoning Commission is both an advisory and a quasi-judicial
commission that does vital work for City Council; and
WHEREAS, at the January 23, Special Meeting between the City Council and
Commission, the City Council voiced concerns regarding lack of commissioner attendance
impeding the work of the commission; and
WHEREAS, commissioners should have regular attendance, be well trained, and
knowledgeable of the city of Seward in order to do the important work of the commission; and
WHEREAS,Planning and Zoning meeting dates are known up to a year in advance and it
is not unreasonable to expect Commissioners to plan for and maintain a higher standard of
attendance; and
WHEREAS, failure to provide advance notice of an absence can result in the cancelation
of a meeting or lack of quorum, causing inconvenience to staff, other commission members, and
the public; and
WHEREAS, commercial development, private development, and City development can
all be impeded when Planning and Zoning meetings are canceled due to lack of a quorum; and
WHEREAS,these proposed code amendments will help raise and ensure the vital work of
the Commission is done in a quality and timely manner.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code Title 2 Article 2—Seward Planning and Zoning Commission
is hereby amended as follows:
(Deletions = Bold Strikethrou Additions = Bold Underlined Italics.)
Article 2. - Seward Planning and Zoning Commission
2.30.210 Established.
83
CITY OF SEWARD, ALASKA
ORDINANCE 2023-006
A. Composition. There is created the Seward Planning and Zoning Commission, consisting of
seven citizens, all of whom shall reside physically in the city year-round, having physically
resided in the Seward, Bear Creek, or Lowell Point area for a minimum of one (1) year at
the time of application, and who shall be appointed by the council.
1. If there is more than one applicant for the position, the council shall appoint by ballot
voting.
2. Applicants must receive at least four votes in order to be appointed.
3. No officer or employee of the city may be an appointed member of the commission.
B. Chair and vice chair.
1. The commission shall select a chair and vice chair annually.
2. The chair shall preside at all commission meetings, may participate in the debate, and vote
on any matter of the commission.
3. In the absence of the chair, the vice chair shall exercise all the powers of the chair.
2.30.215 Terms of office; filling vacancies.
A. Members of the Seward Planning and Zoning Commission shall be appointed for three years;
provided that the terms of initial appointments shall be staggered so that as nearly as possible
a pro rata number of members shall be appointed each year.
B. The council may appoint any qualified person to fill a vacancy of any member of the
commission;provided, that the appointment shall be for the unexpired term of the vacancy.
C. Following a membef!s
In the first year of their appointment, commission members will attend all offered traininzs.
2.30.216 Absences.
A. In order for an absence to be excused, a commission member shall notify the city clerk and
administration. Except in emergency situations, notice will be given at least 48 hours prior
to a commission meetin-statin-the reason for the member's inability to attend the meetinz.
B. The city clerk will inform the presidinz officer of the request for an excused absence prior
to the meetin- and the presidinz officer will rule whether the absence is excused or
unexcused.
C. When callinz the roll call for the meetinz, the city clerk will indicate whether a member's
absence was ruled to be excused or unexcused, and the clerk will make an appropriate
notation in the minutes.
D. If a member has two (2) consecutive unexcused absences, three (3) unexcused absences
total, misses 8 meetin,-s in an appointment year, or has a record of attendance which shows
disre-ard for the position and hinders the function of the commission, Administration will
inform council and the council may remove the member from the commission.
E. Member attendance will be submitted in the quarterly report.
84
CITY OF SEWARD, ALASKA
ORDINANCE 2023-006
2.30.217 Staff assistance to commission.
A. The city manager, or designee, shall:
1. Assist the commission and shall be qualified by special training and experience in the
field of city planning;
2. Will be the regular technical advisor of the commission, but shall not have the power to
vote.
B. City staff shall provide a clerk to the commission. The clerk shall:
1. Properly advertise the meetings as required by the Alaska Open Meetings Act;
2. Prepare the commission packet; and
3. Attend the commission meeting and keep a record of commission proceedings.
2.30.118 Quorum.
Four members of the commission shall constitute a quorum for the transaction of business; except
that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a
later date.
2.30.220 Meetings.
A. Regular meetings. Regular meetings shall be held at 7:00 p.m. in the city council chambers on
the first Tuesday of each month.
B. Special meetings. Special meetings may be held at the call of the chair or the city manager,
and at such other times as the commission may determine.
C. Meetings open to the public. All meetings and records of the commission shall be open to the
public.
D. Meeting rules of proceedings. Meetings shall be conducted under the current edition of
Robert's Rules of Order, Newly Revised Edition.
2.30.221 Meetings—Time restrictions.
A. The commission shall take no official action or address any other items on the agenda after
10:30 p.m. and shall adjourn any regular or special meeting no later than 10:30 p.m.
1. The time for conclusion of business and adjournment is mandatory.
2. In the event the commission's business has not been completed by the time set herein, the
commission may recess the meeting to another day, call a special meeting to complete the
agenda and adjourn, or adjourn.
B. If the meeting is adjourned without making other provisions for completion of the agenda
items, then such uncompleted matters shall be presented at the next regularly scheduled
commission meeting under the agenda section for unfinished business.
C. The commission shall not adjourn prior to 10:30 p.m. unless all agenda items have been
addressed,and presentations and comments by members of the general public have been heard.
2.30.223 Voting.
The affirmative votes of at least a majority of those Commissioners present shall be required for
85
CITY OF SEWARD, ALASKA
ORDINANCE 2023-006
official action unless a larger majority is required by law.
2.30.224 Minutes.
A. The clerk to the commission shall keep minutes of all meetings.
B. The minutes shall record the vote of each member on every question.
C. The minutes shall be filed with the City Clerk's Office and shall be a public record.
2.30.225 Powers and duties.
A. The commission shall perform the following duties:
1. Interpret the provisions of this title and make compliance determinations when requested
by the administrative official;
2. Review and act upon requests for variance permits, conditional use permits, and other
matters requiring consideration under the Seward Zoning Code;
3. Review the City of Seward Comprehensive Plan on an annual basis and conduct a
minimum of one public hearing. Said recommendations shall be forwarded to the council
for consideration; and
4. Promote public interest and understanding of comprehensive planning, platting, zoning,
land management and other issues relating to community planning and development.
B. The commission shall act in an advisory capacity to the city council regarding the Seward
Zoning Code, Seward Comprehensive Plan,Official Zoning Map,Official Land Use Plan Map,
and other duties as requested by the city council.
C. The commission shall act in an advisory capacity to the Kenai Peninsula Borough Planning
Commission regarding the following matters:
1. Subdivision plat proposals;
2. Right-of-way and easement vacation petitions;
3. Kenai Peninsula Borough Comprehensive Plan and Coastal Zone Management Plan
development, updates and amendments; and
4. City of Seward Comprehensive Plan amendments not otherwise delegated to the City of
Seward.
D. The commission shall have no authority to solicit or commit city funds without first obtaining
approval of the city council.
2.30.230 Compensation of commissioners.
A. Commissioners shall be compensated for service on the planning and zoning commission at
the rate of$100 per month; and
B. Each commissioner shall be paid quarterly on the payday for the first pay period ending in
January, April, July and October of each year.
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 28th day of March,
2023.
86
•
swir-
Resolution 2023-030
A Resolution of the City Council of the City of Seward,
Alaska, Allowing OBI Seafoods to Occupy Their
Employee Campground from March 24, 2023, Through
October 31, 2023
Documents:
• Agenda Statement
• Resolution 2023-030
• Attachments:
87
City Council Agenda Statement
a
Meeting Date: March 13, 2023 t!
To: City Council
Through: Janette Bower, City Manager
From: Jason Bickling, Community Development
Agenda Item: Resolution 2023-030: Allowing OBI Seafoods Inc. to occupy their Employee
Campground from March 24, 2023 through October 31, 2023
Background and justification:
OBI Seafoods has requested permission to occupy their employee campground from March 24
through October 31 (222 days) as that is the seasonal processing window. City Code currently
doesn't allow them to occupy housing before April 151", after September 301", or for more than 180
days, unless through City Council Resolution. Applicable code is referenced below:
City Code 15.10.226(j)(1) Employee campgrounds are for established businesses
with high seasonal employment of transient workers, and are not to be construed
as construction camps. No employee campground may be open for more than 18O
days per calendar year, and may not open earlier than April 15, nor remain active
later than September 30, except by resolution of the City Council based on specific
findings that a longer term, earlier opening date and/or later closing date is
warranted because of special circumstances.
The P&Z Commission has this in the queue to review this Title 15 language as it is an annual
request.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.1.1.4, 3.1.1.5, 3.1.1.6
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
x Not applicable
88
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
Note: amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $
Finance Director Signature:
Attorney Review
RYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
xeApprove Resolution
Other:
89
Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2023-030
A Resolution of the City Council of the City of Seward,Alaska,Allowing OBI
Seafoods to Occupy Their Employee Campground from March 24, 2023,
Through October 31,2023
WHEREAS, commercial fish processing is an integral part of the Seward economy;
and
WHEREAS,we want to continue to expand the quantity of fish processing that takes
place at Seward processors; and
WHEREAS, OBI's processing window starts before April 15, ends after September
30th, and is longer than 180 days; and
WHEREAS, OBI Seafoods has requested to permission occupy their worker housing
outside of what code allows except through City Council resolution.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. OBI Seafoods has permission to occupy their worker housing from
March 24, 2023, through October 30, 2023.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of March, 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
90
•
swir-
Resolution 2023-004:
Approving the Land Use Amendment to Rezone
Proposed Gateway Subdivision, Hilltop Addition Lots 32-
48, Block 6 & Lots 31-35, Block 4, from a Single-Family
Residential (R1) Zoning District to Two-Family
Residential (R2) Zoning District; and to Rezone
Proposed Lots 17-30, Block 4 from a Single-Family
Residential (R1) Zoning District to Multi-Family
Residential (R3) Zoning District
Documents:
• Agenda Statement
• Ordinance 2023-004
• Rezone Application
• Zoning Map
91
City Council Agenda Statement
Meeting Date: February 27, 2023
To: City Council
Through: Janette Bower, City Manager
From: Jason Bickling, Community Development Director
Agenda Item: Ordinance 2023-004: Approving the Land Use Amendment to Rezone
Proposed Gateway Subdivision, Hilltop Addition Lots 32-48, Block 6 & Lots
31-35, Block 4, from a Single-Family Residential (R1) Zoning District to Two-
Family Residential (R2) Zoning District; and to Rezone Proposed Lots 17-30,
Block 4 from a Single-Family Residential (R1) Zoning District to Multi-Family
Residential (R3) Zoning District
Background and justification:
Hilltop Properties LLC has submitted an application to rezone various lots in the proposed Gateway
Subdivision, Hilltop Addition from Single-Family Residential to Two-Family Residential and Multi-
Family Residential.
The initiation for a land use amendment to rezone parts of the Gateway Subdivision, Hilltop
Addition is by the petition of the majority of the property owners in the area to be amended. The
total area to be amended exceeds the required one acre as specified in Seward City code
15.01.035(b)(3).
Lots 17-30, Block 4 will be rezoned from Single-Family Residential (R1) to Multi-Family Residential
(R3), maintaining continuity from the Multi-Family Residential (R3) zoning district directly adjacent
to the south. Lots 31-35, Block 4 and Lots 32-48, Block 6 (across the street from Lots 31-35, Block
4)will be rezoned from Single-Family Residential (R1)to Two-Family Residential (R2)to provide an
appropriate gradual transition from a higher density zoning district, R3, to a lower density zoning
district, R1, to the north and west.
Townhouses and other multi-family dwellings would be allowed to be built in an R3 zoning district
with an approved Conditional Use Permit. Duplexes would be allowed outright in an R2 and R3
zoning district with a minimum lot size of 6,000 square feet.
The public notification process was complied with and the appropriate public hearing as required by
Seward City Code § 15.01.040.
On January 10, 2023,the Seward Planning and Zoning Commission approved Resolution 2023-002,
recommending the City Council approve the Land Use Amendment to rezone the Gateway
Subdivision, Hilltop Addition as proposed.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Vol 1, Chapter 3.2.1 —"Promote residential and commercial development within
Plan: the City of Seward and its vicinity in accordance with community values."
92
Vol 1, Chapter 3.3.1 —"Encourage development of new housing in Seward."
Vol 1, Chapter 3.3.1.2 — "Create incentives to provide land for housing
development within the City of Seward."
Vol 1, Chapter 3.7.1.3 — "Continue to upgrade and expand utilities to meet
existing needs and encourage future development"
Strategic Plan: Promote Residential and Commercial Development Inside the City (Page 9-10)
• Encourage construction of residential and seasonal housing at all market
levels
• Develop infrastructure and utility expansion for currently undeveloped
residential and commercial property
• Reduce utility costs
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
X Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ *unaudited numbers
Available Unrestricted Cash Balance*: $
Finance Director Signature: cr ' �,Q�,:Zzvte�
Attorney Review
x Yes Attorney Signature: E jSS aDL
Not applicable Comments:
Administration Recommendation
x Approve
Resolution
Other:
93
Sponsored by: Bower
Introduction: February 27, 2023
Public Hearing: March 13, 2023
Enactment: March 13, 2023
CITY OF SEWARD,ALASKA
NON-CODE ORDINANCE 2023-004
An Ordinance of the City Council of the City of Seward, Alaska, Amending
the Land Use Plan to Rezone Proposed Gateway Subdivision, Hilltop
Addition Lots 32-48, Block 6 & Lots 31-35, Block 4, from a Single-Family
Residential (RI) Zoning District to Two-Family Residential (R2) Zoning
District; and to Rezone Proposed Lots 17-30, Block 4 from a Single-Family
Residential (Rl) Zoning District to Multi-Family Residential (R3) Zoning
District
WHEREAS, Hilltop Properties LLC has submitted a rezone application to the City of
Seward for review and recommendation to the City Council; and
WHEREAS,the majority of property owners in the area to be amended have petitioned to
rezone various lots in the proposed Gateway Subdivision, Hilltop Addition; and
WHEREAS, the total area to be amended exceeds the required one acre as specified in
Seward City Code §15.01.035(b)(3); and
WHEREAS, the proposed Land Use Amendment would rezone Lots 17-30, Block 4 from
Single-Family Residential (R1) to Multi-Family Residential (R3); and
WHEREAS, proposed Lots 17-30 are directly adjacent to an existing Multi-Family
Residential zoning district; and
WHEREAS, the future use of proposed Lots 18-29 is for townhouses, which would be
allowed in an R3 zoning district with an approved Conditional Use Permit; and
WHEREAS, the proposed Land Use Amendment would rezone Lots 31-35, Block 4 and
Lots 32-48, Block 6 from Single-Family Residential (R1)to Two-Family Residential (R2); and
WHEREAS,proposed Lots 32-48, Block 6 are directly across the street from Lots 17-35,
Block 4, thus providing an appropriate transition from a higher density zoning district, R3, to a
lower density zoning district, R2; and
WHEREAS, duplexes are allowed outright in an R2 zoning district with a minimum lot
size of 6,000 square feet; and
WHEREAS,the public notification process was complied with, and the appropriate public
hearing as required by Seward City Code §15.01.040.
94
CITY OF SEWARD,ALASKA
NON-CODE ORDINANCE 2023-004
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. The Seward City Council hereby authorizes the amendment of the official
Zoning Map of the City of Seward by amending the zoning designation of proposed Gateway
Subdivision, Hilltop Addition Lots 32-48, Block 6 & Lots 31-35, Block 4, from a Single-Family
Residential (R1) Zoning District to Two-Family Residential (R2) Zoning District; and to rezone
proposed Lots 17-30, Block 4 from a Single-Family Residential (R1) Zoning District to Multi-
Family Residential (R3) Zoning District
Section 2. The Seward City Council further amends the official Land Use Map of the City
of Seward by changing the land use designation of proposed Gateway Subdivision, Hilltop
Addition Lots 32-48, Block 6 & Lots 31-35, Block 4, from a Single-Family Residential (R1)
Zoning District to Two-Family Residential (R2)Zoning District; and to rezone proposed Lots 17-
30, Block 4 from a Single-Family Residential (R1) Zoning District to Multi-Family Residential
(R3) Zoning District
Section 3. This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,this
131h day of March, 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
95
CITY OF SEWARD Community Development
HO Ae om,tiuccl I,l:niruu ( �it}'n1.5iu'.LlrLncl
LAND USE PLAN AMENDMENT - REZONING APPLICATION
This completed application is to be submitted to the Community Development Department no later than
six(6)weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting.
Regular meetings are held the first Tuesday of each month. The application must be accompanied by the
$300 filing fee.
Petitioner: Hilltop Properties LLC
Address: PO Box 825 Seward, AK 99664
Telephone Number: 907-362-1900 Email: joe@catalyst-marine.com
Property Description
Address: 2104 OLYMPIA RD
1-3ia- 7t ."3 SlAeK 6
Lot: 17- 3s Block: t3 to ck y Subdivision: Gateway Subdivision - Hilltop Addition
Size of subject area: 21.3 acres Number of parcels within subject area: 87
Additional Information Located in Historic Overlay District? Yes L] No K]
Intended use and/or reason for rezoning: Subdivision of large lot to create housing to include
51 - R1 lots, 23 - R2 lots, and 13 - R3 lots. 12 of the R3 lots are designated for townhome development.
Color Goaded change diagram attached
lock 6 Ci Jock
ots 1-31 and 49-72 remain R1, 32-48 and 31a-361 change to R2, 17f-30& change to R3
Does the proposed amendment comply with the Comprehensive Plan? Please list how below.
Seward 2030 Comprehensive Plan Volume 1: baps: +++v+v.cilyofse+card.us:'home sho++docun)cnt"id=1705
Volume 11: hltps: + \+w.citvotseward.us'homc•'sho++docun�ent?id=17Q7
96
Does the proposed amendment comply with the Historic Preservation Plan (skip if not within
Historic Overlay District) NIA
What is the effect of the zoning amendment on the property owners and on the community at
large?
Complies with city code 3.3.1.1 to support a range of housing choices that meet the needs of
people in various income and age groups. This partial rezone creates properties for housing development
needed to supply long term resident housing within the City of Seward limits.
I hereby certify that the above statements and other information submitted are true and accurate
to the best of my knowledge.
I understand that this item will be scheduled for action only if all application materials are
submitted not less than six (6)weeks in advance of the next regularly scheduled Planning and
Zoning Commission meeting. Regular meetings are held the first Tuesday of every month.
Applicant Signature: �ou �
Enclosed:
$300 Payment ( )
Map of the subject area ( )
Other: ( )
A map is required to accompany this application. Proof of ownership for parcel(s) must be
available if Borough tax roles do not indicate applicant's name.
The APPLICATION and MAP (indicating the specific area) must be submitted together, with a FEE
of$300.00 (payable to the City of Seward) to the Community Development Office.
Please mark the method through which this Rezone application is being initiated: (SCC 15.01.035 (b))
( ) By the City Council on its own motion;
( ) By the commission on its own motion;
( ) *By petition of a majority of the property owners in the area to be amended;
( ) *By petition bearing the signatures of 50 registered voters within the City; or
( ) *By petition as provided by the home rule charter of the City.
*If the initiated method was through petition, please include the signatures on the page provided or
additional pages if needed.
97
Signatures of property owners of the proposed rezone area:
Address: 2104 OLYMPIA RD
SIGNATURE: PRINTED NAME: DATE:
as %rsu��a Joseph C. Tougas 12/8/22
Cole Petersen 12/8/22
98
CITY OF SEWARD RECEIPT# 45172
410 ADAMS STREET 12/09/2022
• PO BOX 167
SEWARD AK 99664 Received
IN
phone: (907) 224-4050 From
Lookup Name Payment Type Check # Amounts
11122 COMMUNITY DEVELOPMENT Check 0000296 Due 300.00
Tendered 300.00
Change Due
Description
REZONE FEE - HILLTOP
Zoning Fees 300.00
99
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Due to different data sources property lines and aerial imagery do not overlay correctly. Mapping Assistance by Alaska Map Company,LLC
Map is to be used for orientation and reference purposes only.
100
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102
AR
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•
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Ordinance 2023-005 :
Amending Seward City Code Title 5 — Revenue And
Finance
Documents:
• Agenda Statement
• Ordinance 2023-005
103
City Council Agenda Statement
Meeting Date: February 27, 2023
To: City Council
From: Brenda Ballou, City Clerk
Agenda Item: Ordinance 2023-005: Amending Seward City Code Title 5 — Revenue and
Finance
Background and Justification:
The purpose of this ordinance is to complete the update for Title 5 part of the city's recodification
effort. In 2022, several ordinances were enacted to amend portions of Title 5, and this ordinance is
intended to update the remaining portions.
Key:
The Source column indicates who brought the change forward (Atty=City Attorney, Mgr=City
Manager, Clerk=City Clerk)
Code Citation Source Amendment
5.05.010 d 2 Mgr Adding clarifying language for clerk/council budget.
5.20.120 Atty Strike entire section (obsolete).
5.35.010 Atty Strike section 5.35.010 — Definitions and replace with section 5.35.010 —
Im osition of sales tax.
5.35.015 Atty Update title of section; add new language.
5.35.035 Atty Strike entire section.
5.35.055 Atty Strike entire section.
5.35.060 Atty Strike entire section.
5.35.065 Atty Update in accordance with KPB code.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.8 and 3.7.1.3: Continue to review and update the city code.
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
104
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
Finance Signature: N/A
Attorney Review
✓ Yes Attorney Signature:
Not Comments: Recommend work session to consider
applicable status and policy of taxation of internet
sales and current sales tax rate
Administration Recommendation
e✓ Adopt Ordinance
Other:
105
Sponsored by: City Clerk
Introduction: February 27, 2023
Public Hearing: March 13, 2023
Enactment: March 13, 2023
CITY OF SEWARD,ALASKA
ORDINANCE 2023-005
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AMENDING SEWARD CITY CODE TITLE 5—REVENUE AND
FINANCE
WHEREAS, in May, 2020, Seward City Council approved Resolution 2020-040 to
review, update, and recodify Seward City Code; and
WHEREAS, there are 16 Titles contained in Seward City Code; and
WHEREAS, due to the sheer volume of material to be reviewed, it is more efficient and
reasonable to provide the changes in smaller, more manageable portions for consideration; and
WHEREAS, in 2022, council enacted several ordinances to update portions of Title 5,
including: Ordinance 2022-005, Amending Seward City Code 5.22 Developer Incentive And
Reimbursement Program To Further Clarify And Define Program Processes, Amending Section
14.10.030 Water Main Extensions To Exclude The Language In Chapter 5.22, And Enacting
Section 14.15.505. — Scope Of Article To Exclude The Language In Chapter 5.22; Ordinance
2022-012, Amending Seward City Code Chapter 5.01 General Provisions And Enacting Chapter
5.02 Fund Balance And Net Position; and, Ordinance 2022-013, Amending Seward City Code
Chapter 5.15 Investment And Collateralization Of Public Funds; and
WHEREAS,this ordinance is focused on the remainder of Title 5 —Revenue and Finance
and reflects input from the city manager, the city attorney, and the finance department and will
complete the recodification for Title 5.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code Title 5—Revenue and Finance is hereby amended as follows:
(Deletions = Bold Strikethrou Additions = Bold Italics Underlined.)
TITLE 5 -REVENUE AND FINANCE
Chapter 5.01. - General Provisions
5.01.010. -Fiscal year.
The fiscal year of the city shall begin on January 1 of each year.
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5.01.015. - Creation of debts.
Neither the council nor any officer or employee of the city shall create, audit, allow or permit to
accrue any debt or liability for any purpose in excess of available money in the treasury legally
apportioned or appropriated for that purpose.
5.01.020. -Examination of claims.
The finance director shall examine all payrolls, bills, claims and other demands of the city, and
shall issue no warrant for payment unless the claim is in proper form correctly computed and
approved, and is legally due and payable and appropriation has been made thereof which has not
been exhausted, and unless there is sufficient money in the city treasury to make payment.
5.01.025. -Deposit of money.
All money collected by agencies of the city shall be deposited with the finance department within
three days after collection.
5.01.030. -Deposit of securities.
All securities shall be deposited in a bank approved by the council, to which access shall be had
only upon the signature of the city manager and the city clerk.
5.01.035. - Collection of revenues and proceeds from securities.
All revenues and proceeds from securities owned by the city shall be collected by the finance
director promptly when due and reported immediately to the city manager.
5.01.040.—Write off of accounts receivable; refunds of erroneous payments.
A. The city actively pursues collection of all revenues and debts owed to the city, reviews the
status of past-due accounts, and writes off amounts determined to be uncollectible.
B. The city manager has the authority to determine when accounts receivable of the city are
uncollectible, except for property liens.
C. The finance director may, on approval of the city manager, write off all or a portion of the
uncollectable receivable amount.
D. Any receivable amount written off in this manner must be reported to the city council within
one month. Accounts written off, in part or whole, do not constitute forgiveness of the debt nor
a gift of public funds.
E. Bills which may become a lien against property may be canceled only upon written formal
claim by the owner when supported by substantial evidence of its propriety and approved by
the city council. Any refunds of over-payments or erroneous payments may be made by the
finance director, with the approval of the city manager; provided, that utility customers'
deposits is refunded in accordance to 14.01.030.
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5.01.045. -Payrolls.
A. Payrolls shall be submitted to the city manager for approval,and upon approval the city finance
director shall issue warrants in payment thereof when due.
B. It shall not be necessary for the city finance director to encumber in advance or to certify as to
the availability of funds appropriated for personnel services, except those obtained on a
contractual basis; provided, that upon issuance of the warrants, the city finance director shall
immediately cause the appropriate funds to be encumbered to the extent of the warrants issued.
5.01.050 Capital assets.
A. Capital assets will be capitalized and depreciated for financial statement purposes. Capital
assets are defined as a unit of property that:
1. Has an economic useful life that extends beyond one year;
2. Must be acquired for use in operations and not be held for sale; and
3. Was acquired or produced for a cost as established by the city council in the biennial
budget. Any items costing below this amount should be expensed.
B. Tangible assets that do not meet the requirements of a capital asset will be recorded as an
expense regardless of acquisition or production cost.
C. Renewals and betterments are capitalized. These expenditures include the cost for renovations,
betterments, or improvements that add to the permanent value of the asset, make the asset
better than it was when purchased, or materially extend its life beyond the original useful life.
To capitalize these costs, the improvements must fulfill at least one of the following three
criteria:
1. The useful life of the asset is materially increased;
2. The productive capacity of the asset is improved, or
3. The quality of units/services produced from the asset is enhanced. The total project cost
must also exceed the amount established by the city council in the biennial budget.
D. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend assets' lives are not capitalized.
Chapter 5.02 — Fund Balance and Net Position
5.02.010 General Fund.
A. Minimum general fund balance.
1. The city council shall establish a minimum general fund balance for the city to assure the
financial stability and provide adequate financial reserves capable of preserving city
operations in the event of economic stress or unforeseen financial events.
2. The general fund balance shall be established in each biennial budget ordinance.
3. The minimum level of the general fund unassigned fund balance should be equal to three
to six months expected city expenditures, plus transfers-out.
B. Unassigned fund balance.
1. The unassigned fund balance does include amounts externally restricted or internally
committed or assigned for specific purposes.
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2. The city council has the authority to commit funds for specific purposes while the finance
director or city manager can internally assign fund balance.
C. When both restricted and unrestricted sources of funding are available for use,the city will use
externally restricted resources first, then internally committed and assigned resources before
using unassigned fund balance.
D. One-time revenues (examples: grant administration fees, sales of fixed assets, etc.) should not
be utilized to fund ongoing expenditures but to fund capital repairs and replacements. To the
extent that the General Fund balance has reached 6 months of expenditures plus transfers-out,
one-time revenues will be allocated annually to the Capital Acquisition Fund.
E. The revenue stabilization,or working capital, account is to maintain a prudent level of financial
resources to protect against the need to reduce service levels or raise taxes or fees due to
temporary shortfalls or unpredicted one-time expenditures. The balance in this account should
be a minimum of equal to 10% of the General Fund's annual revenues.
5.02.020 Enterprise Funds.
A. The city's Enterprise Funds are used to account for operations that are financed and operated
in a manner similar to business-like entities and report net position rather than fund balance.
The city maintains the following enterprise funds:
1. Harbor
2. Seward Marine Industrial Center
3. Parking
4. Electric
5. Water
6. Wastewater
7. Healthcare, and
8. Seward Mountain Haven.
B. The enterprise funds should maintain a minimum unrestricted net position reserve of three
months operating to provide for uninterrupted services and for each fund to cover the costs of
their operations.
C. Net position can be restricted by external parties or legal restrictions. In the event that either
restricted or unrestricted net position can be used for a specific outlay the city will use restricted
net position before unrestricted net position.
5.02.030 Internal Service Funds.
The city has established two internal service funds to account for services provided internally to
city departments and employees.
A. The motor pool fund's net position is unrestricted but allocated for the replacement of city
heavy equipment and vehicles. The motor pool fund has the authority to loan money to other
funds, but all amounts must be repaid with interest considered reasonable at the time of the
loan.
B. The accrued leave fund's net position is unrestricted but allocated to fund the annual liability
of unpaid vacation leave due to all city employees.
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5.02.040 Capital Acquisition Projects Funds.
A. The city maintains several capital project funds. These funds maintain fund balance which is
either assigned or committed for specific capital projects.
B. The capital acquisition fund, fund balance is assigned for capital purposes by the city council.
1. The city will designate 50% of the previous fiscal years' General Fund's positive change
in fund balance into the Capital Acquisition Fund in any year where the General Fund
balance is within the band of established fund balance reserves as described in section
5.02.010. The allocation of surplus funds from the General Fund to the Capital Acquisition
Fund will occur only to the point where General Fund unassigned fund balance continues
to exceed 3 months to 6 months'-oLreserves after the transfer.
2. Capital replacement funds are to be restricted and distributed only for major capital outlay
expenditures, which are defined as those in excess of$20,000.00.
Chapter 5.05. -Budget
5.05.005—Budget assumptions.
A. The City of Seward operates on a traditional biennial budget beginning on January 1st and
ending on December 31 st of each odd year.
B. By the first Friday in September of each even year the city manager shall present to the council
an overview of preliminary budget assumptions for a budget period containing the next two fiscal
years. These preliminary budget assumptions will address, by fund, revenue projections, tax and
utility rates, program additions or deletions, wages and benefits, and any other issues having
potential effects upon the City's overall financial condition.
5.05.010.—Budget proposal.
A. The city manager shall present to the council a budget proposal for the next two fiscal years of
the city at least 45 days prior to the next biennial fiscal year. Such budget proposal shall set forth
the city manager's recommended tax rate based on an analysis of the anticipated income and
expenditures of the city for the next two fiscal years.
B. The proposed expenditures set forth in the budget proposal shall not exceed the expected
revenues of the city.
C. Unencumbered funds remaining at the end of each fiscal year may be reallocated for purposes
set forth in the budget proposal.
D. Six year program for capital improvements.
1. The city manager shall submit a six year program for capital improvements for the following
six fiscal years with each budget proposal. The program shall include estimates of the effect of
capital improvement projects on maintenance, operation, and personnel costs.
2. The proposed capital budget will be presented by the city manager as a separate section of the
biennial budget. The capital budget shall show expenditures during the ensuing budget period,
detailed by offices, departments and agencies, when practicable, and the proposed method of
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financing each such capital expenditure. The city manager shall include the budgets for
mayor/council and city clerk as presented by the city clerk.
E. The council shall by June 15 of each year present to the borough assembly a statement of the
city's rate of levy, unless a different date is agreed upon by the borough and city.
5.05.015. -Review; hearing; adoption.
A. Review. The budget proposal of the city manager shall be reviewed by the city council and shall
be available for public inspection in the office of the city clerk. Except as provided by SCC
2.92.090, or by other provisions of city, state, or federal law, the public shall be given full, free,
and unrestricted access to all municipal documents and records, including drafts,prepared by or
for the city or city council in connection with annual operating and capital budgets. Public access
to budget preparation materials shall not be restricted or denied by any city official or employee
on the basis of any claim of executive or deliberative process privilege.
B. Hearing. Council shall direct at least two public hearings on the biennial budget proposal, the
first public hearing shall be held no sooner than 474 fourteen (14) days after the budget is
presented to council. The second public hearing shall be held not less than one week before its
final adoption. Notice of the public hearing shall be published in a newspaper by the city clerk at
least one week prior to the date of each hearing.
C. Adoption. At a regular meeting held not less than ten 10 days prior to the end of the even
fiscal year, the council shall, by resolution, adopt a budget for the next two fiscal years and make
appropriation of the money needed therefore. If the council does not adopt a budget prior to the
third day preceding the commencement of the next fiscal year, the budget proposal as presented
to the council by the city manager shall be deemed to be the budget for that fiscal year and shall
be held to make an appropriation therefor without any further council action.
5.05.020. - System of accounts.
All city accounts shall be kept in the form prescribed by the budget.
5.05.025. - Contingent accounts.
The budget may contain contingent accounts which shall read as follows: "The contingent account
of the city shall be expended only on written authorization of the city manager for items for which
no provision or insufficient provision has been made by the appropriations contained in the
budget." Expenditures from the contingent account shall be reported monthly in the finance
director's report to the council.
5.05.030. -Unencumbered balances of appropriations.
A. The necessary accounting records shall be maintained to reflect the unencumbered balances of
all appropriations. In determining the unencumbered balances of appropriations, the estimated
amounts of commitments for goods or services ordered but not paid for shall be taken into
consideration, and the finance director shall submit to the council and the city manager a monthly
report of all unencumbered balances.
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B. Unencumbered appropriation balances may be transferred to any department by the city
manager at any time. At the request of the city manager, or on its own initiative, the council
may transfer unencumbered balances from one office, department or agency to another.
C. The city manager shall submit periodically to the council information comparing estimated and
actual revenues and expenditures to the end of the preceding month.
Chapter 5.15. -Investment and Collateralization of Public Funds
5.15.010. -Purpose.
This chapter is intended to govern the investment and collateralization of funds under the control
of the City of Seward. This chapter shall not apply to any funds controlled by a separate trust
indenture.
5.15.015. -Definitions.
For the purposes of this chapter,unless the context otherwise requires,the terms listed below shall
be defined as follows:
Authorized investment. Means an investment as defined in section 5.15.020 of this code.
Bank. Means a state or federally chartered commercial or mutual bank, savings and loan
association or credit union located in the United States and having insurance of accounts through
the appropriate federal insuring agency of the United States.
Certificate of deposit. Means a non-negotiable certificate of deposit or other depository
agreement issued, or to be issued, to the city by a bank.
City. Means the City of Seward, Alaska.
Rated bank. Means:
(1) A bank, all of whose debt issues are rated at least "A" or its equivalent by a nationally
recognized rating service;
(2) A bank whose letters of credit secure third-party debt issues rated at least "A" or its
equivalent by a nationally recognized rating service; or
(3) A bank which is a subsidiary of a one-bank holding company, all of whose commercial
paper has the highest rating given by a nationally recognized rating service, or whose debt
issues are rated at least"A" or its equivalent by a nationally recognized service.
5.15.016 Authorization.
A. The city manager is authorized to work with the finance director to open and/or close bank
accounts with approval of the city council.
B. The city manager is authorized to work with the finance director to make investments on behalf
of the city, following the guidelines outlined in this chapter.
5.15.020. -Authorized investments.
In order to provide maximum security for the investment of public funds and to provide the greatest
interest revenue consistent with safety, only the following investments of the city's funds will be
authorized:
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A. Obligations of, or obligations insured or guaranteed by, the United States or an agency or
instrumentality of the United States;
B. Commercial paper maturing within nine (9) months issued by corporations or businesses and
having the highest rating of a nationally recognized rating service;
C. Banker's acceptances accepted by a rated bank and eligible for rediscount with, or purchase
by, federal reserve system banks;
D. Negotiable certificates of deposit issued by rated banks;
E. Certificates of deposit in a bank,provided that, if at any time the city shall have on deposit in
any one bank an amount in excess of the limits of federal insurance, including all principal and
accrued interest,then the amounts which exceed the limits of federal insurance shall be secured
as provided in section 5.15.025 of this Code;
F. Repurchase agreements with:
1. The city's bank of account and which are entered into in conjunction with the city's zero-
balance ("sweep") demand deposit account and secured by obligations insured or
guaranteed by the United States or agencies or instrumentalities of the United States; or
2. Rated banks or primary dealers in government securities and secured by obligations insured
or guaranteed by the United States, or agencies or instrumentalities of the United States,
with the collateralization to be assigned as provided in section 5.15.025 of this Code;
G. Federally insured deposits in banks or deposits collateralized by eligible collateral as described
in section 5.15.025.
H. Investments through the Alaska Municipal League Investment Pool, Inc., an investment pool
and nonprofit corporation established under AS 37.23.
5.15.025. - Collateral required to secure deposits.
A. Eligible collateral. Deposits in excess of insurance of accounts through the appropriate
federal insuring agency of the United States, must be secured by collateral valued as set forth in
this chapter and conforming to the other requirements of this section.
1. The following collateral will be accepted and valued at current market value, determined by the
bank (subject to audit by the city). Pledged collateral shall be reevaluated at least monthly at
the then-current market value, based on the closing bid price as quoted by the Wall Street
Journal or a market-maker in the pledged security:
a. Obligations of, or obligations insured or guaranteed by, the United States or an
agency or instrumentality of the United States;
b. General obligation bonds and notes issued and insured or guaranteed by the state of
Alaska, an agency or instrumentality of the state, or other political subdivision of the
state, which are rated at least "A" or its equivalent by a nationally recognized rating
service;
C. Revenue bonds issued by the state of Alaska, an agency or instrumentality of the
state, or other political subdivision of the state, which are rated at least "A" or its
equivalent by a nationally recognized rating service;
d. Corporate debt securities rated at least "AA" or its equivalent by a nationally
recognized rating service;
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e. General obligation bonds issued by states and municipalities in the United States
outside of Alaska rated at least"A" or its equivalent by a nationally recognized rating
service.
B. Ownership; encumbrance of collateral. Pledged collateral must be owned by the bank and,
except for the assignment required under subsection (d) of this section, the bank must keep the
pledged collateral free and clear of liens, security interests or encumbrances and will not release,
assign, sell, mortgage, lease, transfer, pledge or grant a security interest in, encumber, substitute
or otherwise dispose of or abandon any part or all of the pledged collateral without the written
authorization of the city.
C. Substitution of collateral.
1. Notwithstanding any other provisions of this chapter,the city reserves the right to review,
from time to time, any and all collateral proposed or submitted by a bank to secure
deposits, and if the city determines that the collateral does not meet the requirements of
this chapter, or otherwise determines that the public funds are not adequately secured by
the collateral, the city may demand additional collateral or substitution of collateral.
2. The additional collateral or substitution of collateral may be demanded if the aggregate
value of the federally insured portions of certificates of deposit and the value of pledged
collateral, as determined pursuant to subsection (d) of this section, falls below or is less
than the total amount of principal and interest due upon maturity of deposits held by a
bank.
3. In the event any other property pledged by the bank no longer is eligible as collateral to
secure the deposits, the bank shall, within three business days, notify the city, in writing,
of the decline in value and/or loss of acceptable credit rating and shall pledge either
additional or substitute collateral meeting the requirements of this chapter.
D. Security agreement; tri-party agreement.
1. A bank holding deposits shall enter into a security agreement with the city for all property
pledged as collateral and which shall assign to the city the banws interests in the property.
The security agreement shall identify all property pledged to the city and shall set out the
authority of the city to demand a substitution of collateral and to exercise assignment or
other rights under subsection F. of this section. The security agreement shall be at the
expense of the bank holding the deposits.
2. Collateral pledged by a bank shall be kept in escrow accounts with another bank("escrow
bank")acceptable to the city pursuant to an agreement between the bank,the escrow bank
and the city. The agreement shall give the city control over pledged collateral submissions
to, and withdrawals from,the escrow account. The receipt of the collateral by the escrow
bank shall be further evidenced by telephonic assurance, provided to the city within
twenty-four hours of receipt of collateral, and a depository receipt received by the city
within a reasonable time following award of the bid or notification or demand for
substitute collateral. The escrow agreement and arrangements and maintenance thereof
shall be at the expense of the bank holding the deposits.
E. Reports; access to records.
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1. A bank bidding on certificates of deposit, or having outstanding certificates of deposit,
shall,within 45 days of the end of each fiscal quarter,provide the city access to its balance
sheet prepared in accordance with generally accepted accounting principles consistently
applied; or, if a bank does not prepare its reports in accordance with generally accepted
accounting principles, the reports prepared in accordance with state or federal regulatory
requirements shall be available to the city.
2. On or before the tenth day of each month, a bank which has outstanding certificates of
deposit shall deliver to the city's finance director of the city a list,prepared as of the last
day of the previous month and certified by an officer of the bank, setting forth the
principal amount and then-current market value of all pledged collateral.
3. The city shall, to the extent not expressly prohibited by law, at all times during normal
business hours have free access to,the right of inspection of,and the right to make extracts
from, any records of the bank relating to part or all of the collateral, and the bank will
deliver to the city the originals or true copies of such papers and instruments relating to
any or all of the collateral as the city may request.
4. Upon request, a bank bidding on certificates of deposit, or which has outstanding
certificates of deposit, shall provide the city with reports of examinations by state or
federal regulatory agencies and reports by the bank's independent auditors.
F. Noncompliance.
1. In the event a bank defaults in the payment of principal or interest due upon maturity of
a certificate of deposit, or otherwise fails to comply with the provisions of this chapter,
including the security and escrow agreements provided for in subsection (d) of this
section, the city may:
a. Call all or a portion of the certificates of deposit issued by the bank;
b. Sell, exchange, transfer or otherwise dispose of the pledged collateral to recover the
principal and interest due upon maturity of the certificate of deposit and all costs
incurred by the city as a result of the sale, exchange, transfer or disposal;
c. Take other action available under the security and escrow agreements provided for
in subsection (d) of this section; or
d. Take other action available to it at law or equity.
2. To the extent not prohibited by law, the bank shall hold the city harmless from any
forfeiture or loss of interest or other penalty or cost, including attorney fees, imposed
upon or incurred by the city by reason of its early withdrawal of any or all certificates of
deposit issued by the bank.
5.15.030. - Certificates of deposit restrictions.
After reviewing a bank's financial position and determining that the limit is necessary to assure the
safety of city funds,the city may limit the total amount of principal and interest due upon maturity
of all certificates of deposit issued by that bank.
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Chapter 5.20. -Improvement Districts
Clerk's Note: Chapter 5.20 is not being updated at this time (with the exception of5.20.120 which
is being struck on advice of the recodification attorney). This section will come to council in the
future as a standalone ordinance from administration.
5.20.010. -Authority.
A special improvement district may be initiated either by council or by petition for any public
improvements.
5.20.015. -Initiation.
(a) Initiation by petition. Improvement districts and assessments may be initiated by petition in
a form prescribed by the city manager which shall include a description of the improvement sought
by the petition. The original or copies of the petition shall be signed by the owners of property
which will bear at least 50 percent of the estimated cost of the improvement sought by the petition.
The petition, when signed, shall be filed with the city clerk.
(b) Initiation by council. The council by motion or other action may direct the city manager to
make a survey and report on a proposed council initiated special improvement district.
5.20.020. -Reports on necessity, cost, etc.
Upon receipt by the city manager of the petition from the city clerk, or upon direction of the
council, the city manager shall make a survey and report to council concerning the need for and
desirable extent and estimated cost of each proposed local improvement. The report shall contain
a map or legal description of the proposed district. After completion of the report, a public hearing
shall be held.
5.20.025. -Hearings on necessity.
(a) Purpose. The hearing shall determine whether the proposed improvement district is in the
public interest and necessary.
(b) Notice.
(1) Notice of the public hearing shall be published in a newspaper of general circulation in
the city at least once a week for four consecutive weeks prior to the time fixed for the
hearing, and the fourth publication shall occur at least one week prior to the hearing. The
city clerk shall send a written notice by first class mail at least 15 days prior to the time
of hearing to each owner of property to be assessed.
(2) The notice shall include a summary of the improvement, the designation of the
properties to be assessed in the special improvement district, the purpose of the public
hearing and the time and place fixed for the public hearing. Mailed notices shall include
a designation of the addressee's property to be assessed. Each notice shall generally
inform the property owner of the manner and method of protesting or objecting to the
action to be taken at the public hearing.
(c) Written protests. If protests in writing are made by the owners of property who shall bear 50
percent or more of the estimated cost of the improvement, the council shall not proceed with
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the improvement until the protests have been reduced to less than 50 percent, except upon the
approval of not less than four members of the council.
(d) Changes and revisions. After hearing all interested persons favoring or opposing the
proposed improvement,the council may decrease the extent or value of the improvement, and
may delete from the district properties not benefited by the improvement.
5.20.030. -Resolution to proceed.
After the public hearing is closed, council shall adopt or reject a resolution to proceed with the
proposed improvement. The resolution to proceed shall find that the improvement is necessary and
will benefit the properties to be assessed. The findings of the council are conclusive. The resolution
shall require an account to be kept of all costs of the improvements and direct the proper city
official to proceed with design and construction of the improvements subject to acquisition of the
necessary financing.
5.20.035. - Computation of assessments.
(a) Costs of improvements. The costs of an improvement shall be the actual costs of the
improvement, including acquisition of interests in land for the improvement, design,
engineering, administration, overhead,professional services, guarantee fund,bond costs and
interest incurred as a result of the improvement and all other costs resulting from the
construction of the improvement.
(b) Method of apportionment. All property included within the improvement district shall be
considered and held to be all the property specially benefited by such public improvement and
shall be the property to be assessed to pay the cost and expense thereof. Council may
determine upon and use any method for spreading the assessment among the properties within
the district, which bears a reasonable relationship to the benefit received by the properties.
(c) Assessment roll. After the improvement has been completed and the costs of the
improvement computed,the city manager shall prepare an assessment roll for the district. The
special assessment roll shall contain property descriptions, names of owners of record and
assessment amounts. When the assessment roll is completed, the council shall fix a time and
place for a public hearing on objections to the assessment roll.
5.20.040. -Hearings on objections to assessment roll.
(a) Purpose. The hearing shall provide affected property owners the right to object to the method
of apportionment used in the assessment roll.
(b) Notice.
(1) Notice of the public hearing shall be published in a newspaper of general circulation in
the city at least once a week for four consecutive weeks prior to the time fixed for the
hearing, and the fourth publication shall occur at least one week prior to the hearing. The
city clerk shall send a written notice by first class mail at least 15 days prior to the time
of hearing to each owner of property to be assessed.
(2) The notice shall include a summary of the improvement, the designation of the
properties to be assessed in the special improvement district, the purpose of the public
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hearing and the time and place fixed for the public hearing. Mailed notices shall state the
amount of assessment against the particular tract. Each notice shall generally inform the
property owner of the manner and method of protesting or objecting to the method of
apportionment.
(c) Correction to the roll. All persons concerned shall have a right to present their objections to
the assessment and to point out errors and inequalities and submit such reasons for
amendments and corrections as they may have. Council shall have power to vary the
assessments in individual cases where the property assessed is not benefited commensurate
with the amount of the assessment. After the council has heard all objections and suggestions,
it shall correct all errors. When the roll is finally determined, the city clerk shall so certify.
5.20.045. -Resolution on assessments.
After the public hearing and determination of the assessment roll, the council by resolution shall
confirm the special assessment roll of the special assessment district. The resolution shall provide
for the levy and payment schedule of the assessments. No payment shall be required within 60
days after the resolution. Deferred or installment payments shall bear such interest as the city
council may prescribe in the resolution.
5.20.050. -Notice of assessment.
Within ten days after final passage of the resolution levying the assessment, the city clerk shall
mail,postage prepaid,a notice to the owner of each property assessed,which notice shall designate
the property, the amount of the assessment, the time of delinquency and the amount of penalty.
Within five days after the notices have been mailed, the clerk shall file his affidavit setting forth
such mailing, which affidavit shall be conclusive as to the facts therein set forth.
5.20.055. -Receipts from special assessments.
Accounts for special assessment rolls shall be created and maintained in accordance with generally
accepted governmental accounting principles. Moneys collected from special assessments shall be
used solely to pay the cost of the improvements to which they apply and to the principal of and
interest on indebtedness to the city.
5.20.060. -Premature expenditures.
No expenditures, other than for administrative engineering and legal work for any local
improvement, the cost of which is to be borne by special assessments on the property benefited,
shall be made unless the cash is on hand or bonds have been authorized to finance the cost thereof.
5.20.065. - Special assessment bonds—authorized.
The council may by ordinance authorize the issuance and sale of special assessment bonds to pay
all or part of the cost of an improvement in a district.
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5.20.070. - Special assessment bonds—guarantee fund.
Before the council may issue special assessment bonds, it shall establish a guarantee fund and
appropriate to the fund annually a sum adequate to cover any deficiency in meeting payments of
principal and interest of bonds issued by reason of nonpayment of assessments when due. In
anticipation of delinquent assessments there may be added to each separate assessment appearing
on the assessment roll a sum not less than three percent nor greater than ten percent of the
assessment.
5.20.075. -Penalty.
Penalty for late payment of assessments shall be set in the resolution confirming the special
assessment district.
5.20.080. -Assessment of all benefiting property.
The council may assess for an improvement any real property, or any interest in real property, and
the property specially benefited may include abutting, adjoining, adjacent, contiguous,
noncontiguous or other property or interest in property benefited directly or indirectly by the
improvement. The property to be assessed may include any property which is otherwise, for any
reason, exempt from taxation by law.
5.20.085. -Property owner.
The person whose name is listed on the latest tax roll as the owner of the property to be assessed
is presumed to be the legal owner of the property. If the property owner is unknown, the property
may be assessed in the name of the "unknown owner." No assessment is invalidated by a mistake,
omission or error in the name of the owner if the property is correctly described.
5.20.090. -Assessments to be lien on property.
Such assessment shall be a lien upon the property assessed from the time the assessment is levied,
which lien shall be paramount and superior to any other lien heretofore or hereafter created whether
by mortgage or otherwise, except a lien for prior assessments and for general taxes, and shall be
payable at such time as city council may prescribe and may be enforced in the same manner
provided for the collection and enforcement of general taxes.
5.20.092. -Delinquent assessment installments.
Upon the delinquency of an assessment installment there shall be due and payable in addition to
the delinquent installment a penalty on the delinquent installment determined in accordance with
the resolution confirming the assessment roll. Notice of the delinquency shall be mailed to the
owner of record. The notice shall describe the delinquency and state that the entire principal
balance of the assessment,plus accrued interest and penalty on the principal balance, shall be due
and payable if the delinquent installment, plus penalty and interest, is not paid within six months
of the date of the delinquency. A delinquency in the payment of an installment is cured by payment
of the delinquent installment, plus penalty and interest, within six months of the date of the
delinquency. If a delinquent installment, plus penalty and accrued interest, is not paid within six
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months of the date of the delinquency,the entire principal balance of the assessment,plus accrued
interest and penalty on the principal balance, shall be due and payable.
5.20.095. -Foreclosure of liens for unpaid assessments.
Liens for unpaid assessments shall be foreclosed and the property sold in the same manner as
provided for foreclosure of property for taxes.
5.20.100. -Assessments to be binding.
The regularity or validity of assessments as provided herein may not in any manner be contested
or questioned by any proceeding whatsoever by any person not filing objections to such assessment
roll prior to the confirmation thereof.
5.20.105. -Appeals.
The decision of council upon any objective may be reviewed by the state superior court in the
manner prescribed by law and city charter.
5.20.110. -Reassessments—Invalidation of original assessment.
Whenever an assessment provided for in this chapter is set aside, annulled or declared void, or its
enforcement refused by a court of the state or the United States, whether directly or by virtue of a
decision of a court, the council may, by ordinance or resolution, make a new assessment or
reassessment upon the lots, blocks or parcels of land benefited by the improvement. The
reassessment shall be based on the special and peculiar benefit of the improvement to the
respective parcels of land assessed at the time it was originally made.
5.20.115. -Reassessments—Valid notwithstanding irregularities.
The proceedings required by law to be taken before the making of an original assessment are not
required to be taken in connection with a reassessment under this chapter. The reassessment shall
be made and become a charge upon the property notwithstanding the omission, failure or neglect
of an officer, body or person to comply with the provisions of law relating to improvement and
assessment, and whether or not the proceedings of the council or a person connected with the work
may have been irregular or defective and whether or not an irregularity was jurisdictional.
5.20.120. improvements prior- to ennetment of ehapter-w
in the event that any improvements are in the planning or eonstruetion stftges'�vhen this
distriets or- assessments-.
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Chapter 5.22. -Developer Incentive and Reimbursement Program
5.22.010—Intent.
It is the intent of this chapter to permit the city,when funds are available,to reimburse a developer
for up to 50 percent of the costs of extending public utilities to the developer's undeveloped
property in order to incentivize installation of public utilities and property development within city
boundaries.
5.22.020 -Definitions.
In this chapter, unless otherwise provided, or the context otherwise requires, the following words
and phrases shall have the meaning set forth below:
Benefiting property means area or zone which will directly benefit by a specific public utility
extension.
Cost of extension means the developer's actual direct cost of constructing a public utility
extension.
Developer means a person who owns undeveloped land located within the city.
Program Fund means a fund created expressly to fund the reimbursement and incentive
program.
Public Improvement is defined in Section 1.5 of the Seward Charter.
Public utility is defined in Section 1.5 of the Seward Charter.
Special improvement district means an area established under Seward City Code Chapter 5.20.
Undeveloped land means tracts or parcels of land that are not part of an existing improvement
district and have no significant or substantial improvement, infrastructure, grading, or site
development related to residential, commercial, or industrial uses or outstanding building permits.
5.22.035 General.
Upon application to the City and approval by the City Council, electric, water, and wastewater
utility services may be extended by a developer along a public right-of-way and/or easement. The
methods by which utility extensions may be accomplished are as follows:
A. Special improvement district.
1. Extensions may be completed by a private developer through the creation of a special
improvement district as described in 5.22.020.
2. Reimbursement for the utility extension shall be to the city through the special improvement
district language listed in subsections 5.22.020 and 5.22.025.
B. Private financing.
1. Extensions may be completed by a private developer who privately finances the utility extension
under the terms of an agreement with the City.
2. The agreement with the City may provide for reimbursement to the developer for up to 50
percent of the costs of installing the utility extensions on undeveloped land.
3. A developer is not eligible for reimbursement until the extension has been completed.
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5.22.045 Special improvement district.
When the determination has been made that a city utility infrastructure extension will benefit the
community through expansion of residential housing or will benefit the utility system, the City
may, at its discretion, and pursuant to Chapter 5.20 of this Code, create a special improvement
district and levy assessments against real property benefited by the improvement.
5.22.055 Special improvement district—Reimbursement through partial assessment.
A. The city may compute assessments for extensions approved under this chapter at less than the
actual cost of the improvements and may levy this partial assessment against the benefiting
properties in the special assessment district using the procedures for apportionment and
preparation of the assessment roll set forth in Chapter 5.20.
B. The partial assessment may be for 50 percent or more of the cost of acquiring, installing,
designing and/or constructing capital improvements.
C. The partial assessment will be a lien on the benefitting property and shall be paid to the city
when the property is sold.
5.22.065 Utility extensions by developer.
The following process shall be followed by a developer desiring to extend or expand a city utility
system:
A. Written request. The developer shall file with the city a written request to extend or expand a
city utility system.
B. Agreement. The developer is required to sign an agreement that has been approved by the city
manager and addresses the following provisions for construction of the utility extension:
1. Design and construction costs. If the proposed utility extension is approved, the developer
shall provide and pay for all design,professional engineering, labor, materials, equipment,
full-time inspection services by a professional engineer, and other costs related to the
design and construction of the requested utility extension. All plans, specifications and
construction contracts shall be subject to approval by the City and shall comply with all
applicable city standards.
2. Bond required.
a. The developer shall post performance and payment bonds to assure completion of the
project, free of all encumbrances and shall, before acceptance of the utility system by
the city,post a bond for assuring a one year guarantee against defects in workmanship
or materials.
b. During the one year guarantee period,the city shall notify the developer of any defects,
and the developer shall make timely corrections or repairs as needed, provided,
however, that in the case of emergency repairs, the city may make repairs and be
reimbursed by the developer.
c. Repairs made by the developer during the one year guarantee period shall be guaranteed
by the developer for one year from the date the repair is made.
3. As-built drawings required.
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a. As-built construction drawings shall be submitted by the developer to the city within
thin 30I days of completion of construction,and prior to acceptance of the project.
b. The as-built drawings must be in electronic format as specified by the city and shall be
verified by field survey by an Alaska-licensed professional engineer at the developer's
expense.
c. During the course of construction, city personnel are to be provided site access for the
purpose of observation and inspection.
4. Ownership.
a. Ownership of all utility lines and facilities within the easements or rights-of-way shall
become the property of the city after construction of the utility system has been
completed and the city has accepted the project.
b. The system(s) will thereafter be maintained by the city, subject to the one year bond
against defects in workmanship and materials.
5. Testing.
a. The city shall witness the testing of any utility installation.
b. The city shall assess a fee for witnessing the testing of the utility installation on the
basis of time and materials.
c. In the event repeated tests are necessary to approve and certify the system, a fee to
witness the tests shall be charged to the developer on the basis of time and materials
for each additional test.
d. The city shall also assess a fee for any additional inspection which is done by the city
in connection with the utility system installation.
6. Marketing. The developer shall offer all lots to which utilities have been extended for sale
upon city acceptance of the utility extensions.
7. Reimbursement.
a. Subject to the prior appropriation or approval of the city council, the agreement may
contain a provision providing for reimbursement of design and construction costs up to
a specified amount not to exceed a maximum amount of 50 percent of design and
construction costs from a program fund.
b. Reimbursement shall only be included in the agreement if the utility extension is to
Undeveloped Land.
c. Reimbursement shall be conditioned on proof of compliance with all provisions of this
chapter.
C. Expanded capacity.
1. The city may, at its discretion, require the developer to install higher capacity water or
sewer lines or facilities than are required to serve just the developer's needs.
2. If the city requires a higher capacity line or facility than is needed by the developer, the
city shall reimburse the developer for the additional costs associated with the larger line.
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CITY OF SEWARD,ALASKA
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5.22.075 Application required.
A. In order to be eligible for consideration for reimbursement, the developer must submit the
required application prior to beginning work on any utility extension to the undeveloped
property-
B. The application must be completed in full and the filing fee paid in full.
C. The citV clerk will submit a notice of filing to the applicant and the city manager within ten
10 days of receiving the application so long as the application sections have been completed,
the application is signed and dated, and the application fee has been paid in full.
5.22.085 Application content.
The developer's application shall include the following:
A. A statement of the properties owned by the developer.
B. The total estimated cost of installation of the improvement.
C. Disclosure of any outstanding liabilities owed to any public utilities, contractors or other
persons on or regarding the property.
D. Disclosure of any violations regarding safety, health, or land use laws applying to the subject
property-
E. Details regarding the purpose and use of developer's property and the ways in which the use
promotes the public interest and complies with the city comprehensive plan.
F. A statement by the developer that the city council may reimburse all, none or a portion of the
pro-rated share of the improvements under Title 5 and the developer accepts the developer's
obligation to pay the pro-rated share of the assessment.
5.22.095 Approval process.
A. No more than three regularly scheduled council meetings after receiving the notice of filing
and complete application from the clerk,the city manager shall submit a written memorandum
to council, which includes a recommendation to approve or deny the application, a
recommended amount of reimbursement, if any, and a statement regarding the reasons for
granting or denying the application.
B. Along with the written memorandum, the city manager shall prepare a resolution for council
consideration. The legislation provided to council shall include:
1. The reimbursement amount;
2. The estimated project amount; and
3. Appropriation of funds.
C. Council shall adopt, change the amount of reimbursement, or deny the city manager's
recommendation by resolution.
D. Council's decision to reject or accept the recommendation shall be the final decision by the
city.
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CITY OF SEWARD,ALASKA
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5.22.105 Completion report.
Following project completion, the developer shall submit a completion report that includes an
itemized report,with supporting documentation, of the actual direct cost of the utility extension to
the developer.
5.22.115 Reimbursement.
A. No more than two regularly scheduled council meetings after the city manager receives the
completion report from the developer, the city manager shall submit a reimbursement request
to the finance department for the amount listed in the approved resolution.
B. If the final amount of the project exceeds the amount listed in the approving legislation, the
city manager shall prepare a second piece of legislation for council consideration. The
legislation shall include:
1. The final project amount; and
2. An additional appropriation of funds.
C. Council shall adopt or deny the city manager's recommendation.
D. Council's decision to reject or accept the recommendation shall be the final decision by the
city.
5.22.135 Notice of lack of funds.
In the event no are available for the program, a notice of the lack of funding shall be posted on the
city website.
Chapter 5.25. -Municipal Service Areas
5.25.010. - Created.
(a) Two service areas within the city are hereby created, denominated zone one and zone two,
with municipal services within each zone being as follows:
(1) Zone one may receive all municipal services;
(2) Zone two may receive all municipal services except sewer, water, and fire protection.
(b) The providing of municipal services is within the discretion of the city council and subject
to its determinations. The services provided in each zone, listed above, are general guidelines
only, and exceptions may be made by the city if circumstances warrant or require exceptions.
5.25.015. -Areas designated.
(a) These zones are described as follows:
(1) Zone one shall be that area within the city limits included in the following sections:
Sections 27, 28, 33, 34, Township 1 North, Range 1 West; Sections 3, 4, 9, 10, 15, 16,
Township 1 South, Range 1 West; Seward Meridian.
(2) Zone two shall be that area within the city limits included in the following sections:
Section 35, Township 1 North, Range 1 West; Sections 1, 2, 11, 12, 13, 14, Township 1
South, Range 1 West; and Sections 7, 8, 9, 16, 17, 18, Township 1 South, Range 1 East;
Seward Meridian.
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CITY OF SEWARD, ALASKA
ORDINANCE 2023-005
(b) All areas brought into the city by future annexations shall be in zone two until reclassified
by ordinance.
5.25.020. -Differential tax levied.
There shall be a differential tax rate levied in each zone, and that rate shall be related to the
estimated cost of services provided in that zone.
Chapter 5.30. -Personal Property Tax
5.30.010. -Method of assessment.
All taxable property must be assessed at its true and full value, and all assessments shall be uniform
and equal and based upon the actual value of the property assessed.
Chapter 5.35. - Sales Tax
5��.0�n D fiHit oHs
v. �rrv--mzrrrrcro�
1H this > >
the meaHiHg of terms
used in this ehapter- shall be as foflows:
him>with the objeet of gain, >
either- dir-eet or- indir-eet.
property eomputed in the same manner- as the gross pr-oeeeds in this seetion.
Deokr�s
property,(1) Ever-, . . the eity who makes any retail sale or- sales of tangible personal
,
tangible personal property for- use, storage or- eonsumption in this eity who either-+
fl-• AlaiHtai > > > >
> > an offiee,
distr-ibutioH> >
pinee of business in this eify;
• > ageHt,salesmaH,
eity under- the author-ity of any per-son or- his subsidiar-y for- the pur-pose -&f
seffiHg, > ;
• > eonsumes,
property, stores or- distr-ibutes tangible personal
>
to be used oir-
eonsumed in this eity;
pr-ineipal, solieits, >
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CITY OF SEWARD, ALASKA
ORDINANCE 2023-005
Di-shri-bulti-on. Aleans the transfer- or- delivery of tangible personal property for- ,
property, but does Hot iHelude the tr-aHsfer- or- delivery of taHgible per-soHal property for-
r-esale or- ally use, eoHstimptioH, or- storage other-wise exempt ttHder- this ehapter-.
eoHstimptioH, or- storage by the distr-ibutee, alld the use, eoHstimptioH, or- storage of taHgible
limitedemployer- makes all Hor-mal deduetioHs from the employee's eompeHsatioH, iHeludiHg, bu+
Hot > > >
]
ees rom aH employee.
are sold or- for-whieh taHgible per-soHal property or- real property is r-eHted,valued iH moHey,
whether- paid iH moHey or- other-wise, alld iHeludes ally amottHt for- whieh er-edit is giveH to.
pur-ehaser-, eoHstimer-, or- lessee by the dealer-, without ally deduetioH therefrom oH aeeottat
of the eost of the property sold, the eost of materials used, labor- o its (whether-
tr-aHspor-tatioH ehar-ges,losses or- ally other- expeHses whatsoever-. Cash dise0ttHts H110-Wed ftHd
takeH oH sales are Hot iHeluded iH the gross pr-oeeeds Hor- shall gross pr-oeeeds iHelude fiHaHee
pr-ovidiHg for- deferred paymeHts of the pur-ehase pr-iee, Hor- shall gross pr-oeeeds iHelude
federal retailers exeise tax or- state exeise taxes if the taxes are billed to the pur-ehase-r-
series of trades as a er-edit or- part paymeHt oH the sale of Hew or- used ar-tieles, the tax levied
iH this ehapter- shall be paid oH the Het dif-fer-eHee betweeH the gross pr-oeeeds derived from
the Hew or- used ar-tieles alld the er-edit for- the used ar-tieles.
Aiport oitd impof4ed-. Apply to taHgible per-soHal property imported iHto this eity from
other- areas iH the state or- 4om other- states as well as from for-eigH eottHtr-ies, alld "export"
alld "exported" apply to taHgible per-soHal property exported from this eity to other- are
withiH the state or- other- states as well as to for-eigH eottHtr-ies.
Sewar-d, Alaska.
property or- the posse i thereof by the lessee for- a eoHsider-atioH, without tr-aHsfer-
of the title to the property.
Per-soit• AleaHs ally iHdividual, firm, > >
HoHpr-ofit member-ship
> iHt > assoeiatioH, > estate, tr-ust, >
> > > syHdieate, assigHee;r elub, soeiety,
or- other- gr-oup or-
> > >
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CITY OF SEWARD, ALASKA
ORDINANCE 2023-005
R—eho-if Sdf-e OF W Means a sale to a eonsumer- or- to any per-son for- any pur-pose
iH the form of taHgible per-soHal property, other- thaH for- r-esale, or- ser-viees taxable ttHdef--
be iH liett of a sale. Sales for- r-esale must be made ift str-iet eompliaftee with this ehapter-. Afty
per-son making a sale for- r-esale whieh is not in neeor-danee with this ehapter- shall himself be
liable for- paymefit of the tax. "Retail sale" or- "sale at retail" ifieludes but is fiot limited to.2
(1) Cash or- in kind eonsider-ation for- the sale or- ehar-ges for- any room or- r-ooms,
are r-egular-ly fur-nished to transients or- residents for- eonsider-ation. in ease of sl
-1?-elta i fer. -A,41 e a n s e3ver-y per-son engaged in the business of making retail sales of tangible
(2) Sales of tafigible per-soHal property to per-soHas for- r-esale if-, beeause of the
operation of the business or- its 3ver-y natur-e, or- the laek of a plaee of business i
whieh to keep r-eeor-ds, or- the laek of adequate r-eeor-ds, or- beeause the per-sons are
efigaged ift essefitially ser-viee busifiesses, or- for- afty other- r-easoH, there is likelihood
that the ei will lose tax funds due to the diffietilty of polieing the business
eolleet the tax imposed by this ehapter- on the eost pr-iee of the tangible per-so
(4) The pur-ehase of supplies and equipment used or- eonsumed in the fabr-ieating of an
Nak-• ,
who fur-nish, either- dir-eetly or- indir-eetly, the materials used in fabr-ieation; and the
seller- r-etains title as seetir-ity for- the payment of the eost pr-iee is a sa
of tangible personal property, any lease or- r-eilittall of property, a lition of a
eonsumption or- distr-ibution in this eity, or- for- any pur-pose other- than the sale at retail ia
Tangibk pemonal ppopepty-. Means personal property whieh May be seeH, Weighed,
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CITY OF SEWARD,ALASKA
ORDINANCE 2023-005
personal property" does not ineiude stoelis, bonds, note or other obligations or
seettrities.
IT-4—y-w-ble-Male. Means every sale of tangible personal property and every lease or rental o
tangible personal or r-eal property.-
employee to an employer-.
5.35.010. -Imposition of sales tax.
A. There is levied and imposed upon all sources taxed by the Kenai Peninsula Borouzh, and
in the manner provided by the borou,-h in its present code of ordinances Chapters 5.18 and
5.19 as amended from time to time, and in addition to all other taxes and fees of every kind
now imposed by law, a consumer's sales tax on all retail sales of tanzible personal property,
the lease or rental of tanzible personal property or real property, and the purchase of
taxable services, the same to be collected in the amount of four percent of the gross proceeds
of each taxable sale or taxable service.
B. The oblization to pay the sales tax is on the purchaser, consumer, renter, or lessee. The
seller, retailer, dealer, service provider, lessor, and all persons makinz a retail sale, shall
collect the sales tax at the time of payment for the retail sale,taxable sale,or taxable service,
and shall remit all sales taxes collected under this chapter to the Kenai Peninsula Borouzh
in accordance with AS 29.35.170 and Chapter 5.18 of the Kenai Peninsula Borouzh Code.
5.35.015.-Incorporation of borou,-h sales tax ordinance-Administration.
Unless otherwise provided in this chapter, Chapters 5.18 and 5.19 of the Kenai Peninsula
Borouzh Code of Ordinances is incorporated herein as if fully set forth;provided that provisions
of the borou,-h ordinances shall be read to apply to the City of Seward whenever the reference
to the city is appropriate and the context requires it. In the event of any conflict between
Provisions of Chapters 5.18 and 5.19 of the Kenai Peninsula Borouzh Code of Ordinances and
the provisions of this Chapter the provisions of this Chapter shall control. The Kenai Peninsula
Borough shall assess and collect the sales and use taxes levied by this chapter in accordance with
AS 29.35.170 and Chapters 5.18 and 5.19 of the Kenai Peninsula Borough code of ordinances.
5.35.020. - Secrecy of information.
Except in accordance with proper judicial order, and except incident to necessary communication
with city officials or attorneys, or as provided by law, it is unlawful for the city manager or any
agent, auditor, or other officer or employee to divulge or make known in any manner the amount
of sales, the amount of taxes paid, or any other particulars set forth or disclosed in any return
required by this chapter. Nothing in this chapter shall be construed to prohibit the publication of
statistics so classified as to prevent the identity of particular reports or returns and the items therein,
or to prohibit the inspection by the legal representative of this city of the report or return of any
taxpayer who applies for a review or appeal from any determination or against whom an action or
129
CITY OF SEWARD, ALASKA
ORDINANCE 2023-005
proceeding is about to be instituted or has been instituted to recover any tax, penalty, or interest
imposed by this chapter.
5.35.025. -Exchange of information with tax officials.
Notwithstanding the provisions of§ 5.35.020, the city manager may furnish to the tax officials of
the state or its political subdivisions, or any other state and its political subdivisions, the District
of Columbia, and the United States and its territories, any information contained in tax returns and
reports and related schedules and documents filed pursuant to this chapter, or the report of an audit
or investigation made with respect thereto; provided that said jurisdictions grant similar privileges
to this city and that the information is to be used only for tax purposes.
5.35.030. -Personnel, supplies, equipment, and other expenses.
The city manager may employ all necessary personnel, purchase supplies, purchase or rent
equipment and incur other expenses necessary for the administration of this chapter.
5.35.035. impositioH of sales tax.
(a) There is levied and imposed, in addition to all other- taxes and fees of ever-y kind H
the,1--ens-e oF rental of tangible personal property or- real property, and the pur-ehase o
taxable ser-viees, the same to be eolleeted iH the amotmt of three per-eeHt of the gross
pr-oeeeds of eneh taxable sale or- taxable serwiee. -Beginning April 1, 2003, the sales tax
amotmt to be eolleeted shall be Four- per-eeHt of the gross pr-oeeeds of eaeh taxable sale or-
to able
(b) The obligatioH to pay the sales tax is oH the pur-ehaser-, eoHsumer-, r-eHter-, or-lessee. The
seller-, retailer-, dealer-, . . ider-,lessor-, and all per-sons making a retail sale, shall
eolleet the sales tax at the time of paymeHt for- the r-etail sale, taxable sale, or- taxable
. �e,and shall r-emit all sales taxes eolleeted under-this ehapter-to the Kenai-peninstlift
Peninsula -Bor-ough Code-.
5.35.040. -Exclusion and exemptions.
"Retail sale," "sale at retail" or "sale" does not include:
(1) Casual, isolated sales of property and services or the rental of personal or real property
not in the regular course of the business of the seller;
(2) Hospital services and medical services performed by licensed medical doctors, dentists,
osteopaths, optometrists, chiropractors, state-licensed private nurses, speech and hearing
pathologists, physical therapists, acupuncturists, state-licensed psychologists,
psychological associates, and licensed clinical social workers, and retail sales of
medicinal preparations, drugs or appliances under a written prescription from one of the
foregoing;
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CITY OF SEWARD,ALASKA
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(3) Retail sales, services and rentals to religious and charitable organizations in the conduct
of their regular religious and charitable functions and activities as defined by the revenue
laws of the United States;
(4) Retail sales, services and rentals to or by nonprofit schools, in the conduct of their
regular functions and activities;
(5) Subscriptions to newspapers and periodicals;
(6) Retail sales, services and rentals to the United States, the State of Alaska, or any
instrumentality or political subdivision of either;
(7) Dues or fees to clubs, labor unions, and fraternal organizations;
(8) Sales of animal food, seed, plants and fertilizers to farmers using such commodities to
produce goods for sale;
(9) Retail sales of real property. Services performed by a real estate broker or agent are not
exempt under this chapter;
(10) Retail sales or rents which the city is prohibited from taxing by the constitution or laws
of the United States or the State of Alaska;
(11) Services performed by morticians licensed under AS 08.42.020, and retail sales of
funeral supplies by such persons;
(12) Receipts of nonprofit schools and student organizations within the schools for extra-
curricular activities or events;
(13) Sales and services by banking institutions and savings and loan institutions in the
ordinary course of business of banking and savings and loan operations;
(14) Purchases made with food coupons, food stamps, or other type of certificate issued
under 7 U.S.C. 20112025 (Food Stamp Act).
(15) housing rental payments by seniors, disabled residents, and disabled veterans made
under the following conditions: rental payments for a dwelling unit for a permanent place
of abode by a resident who is at least 65 years of age, or who is a disabled veteran or a
disabled resident. Disabled veteran has the meaning provided in Kenai Peninsula
Borough Code ("KPBC") section 5.12.105F.3., and the term disabled resident has the
meaning provided in KPBC section 5.12.110, as those provisions are now enacted or may
be hereinafter amended. Dwelling unit means a house, apartment, or room in a residential
facility such as congregate housing or assisted living. Permanent means the tenant has
lived within the Kenai Peninsula Borough for a minimum of six months and is a resident
of the State of Alaska. The landlord must accept an affidavit on a form provided by the
Kenai Peninsula Borough ('Borough") or otherwise acceptable to the Borough
administration from the tenant as proof of age and eligibility for this exemption. If any
person under 65 years of age, other than a spouse, resides in the dwelling unit with a
qualifying senior, the exemption may not be granted unless the senior is the principal
source of support for such person less than 65 years of age, or unless the person qualifies
as a disabled veteran or a disabled resident. This exemption shall also apply to a resident
at least 60 years old who is a widow or widower of a person who qualified for this
exemption as a senior citizen or a disabled veteran. Policies and procedures for obtaining
this exemption shall be as established by KPBC section 5.18.200A.16.
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5.35.045. - Computation—maximum tax.
The tax shall be applied only to the first$500.00 of each separate sale, rent or service transaction.
The payment of rent,whether for real or personal property, in excess of$500.00 and for more than
one month shall be treated as several separate transactions covering the rental for one month each.
A transaction involving payment for services or personal property to be rendered or delivered over
a period of more than one month for a consideration in excess of$500.00 shall be treated as several
separate transactions occurring one each month over the period of time that the service or property
is rendered or delivered.
5.35.050. -Repealed by Ord. No. 2002-13, § 2.
5.35.055. Computation; addition of tax to total retail pr-iee; tax .
amount.(a) The amotmt of the sales tax to be added to the sales pr-iee, ehar-ge or- r-eHtal shall be
three per-eent of the sale pr-iee, ehar-ge or- rental r-ounded off to the nearest eeW-b�,
half eent to the next highest eent. Eneh seller- shall h-ep fiuwqaiisl_�_�ed the sehedule of tax
payable oH eaeh taxable amotmt from $0.01 to $100.00. AHy oHe sale of items sepanttel�'
. . 1 shall be taxed upon the aggregate the amount
Beginning April 1, 2003,
of the sales tay. to be added to the sale pr-iee, ehar-ge or- r-eHtal shall be iHer-eased by oHe
per-eent to four- per-eent of the sale pr-iee, ehar-ge or- rental.
5.35.060. Absorption of tax prohibited.
that he will absorb all or- any part of the sales or- use tax, or-that he will r-elieve the pur-ehaser-,
eoHsumer-, or- lessee of the paymeHt of all or- aHy par-t of the tax.
5.35.065. -Refund of taxes.
(a) If a taxpayer pays sales and use taxes under protest, he may bring suit in the Superior Court
against the City for recovery of the taxes within six moHths thirty (30) days of denial of a
timely filed claim for refund. If judgment for recovery is given against the City, the City shall
refund the amount of the taxes to the taxpayer.
(b) If a remittance by a taxpayer through error or otherwise exceeds the amount due under this
chapter, and the City or the Kenai Peninsula Borough, on audit of the account in question, is
satisfied that this is the case, the City shall refund the excess to the taxpayer. A claim for
refund filed after- three year-s from Deeember- 31 of the year- iH whieh the taxes beeame
due and payable is for-ever- . is barred unless the claimant files a claim for refund
with the Kenai Peninsula Borou,-h within one year of the Ante of sale, on the form
Prescribed by the Borouzh.
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Chapter 5.40. -Visitor Assessment Fee
Repealed effective December 31, 1995.
Chapter 5.45. -Hotel/Motel Room Tax
5.45.010. -Definitions.
As used in this chapter:
City manager means the city manager of the city or the designee of the city manager.
Guest means a person paying or agreeing to pay monetary consideration for the use of a room
or rooms in a hotel/motel for a term of less than 30 consecutive days.
Hotel/motel means a structure or portion of a structure located in the city which is rented or
offered for rent for a term of less than 30 days for dwelling, lodging or sleeping purposes and
includes hotel, motel, bed and breakfast, inn or similar structures, but excludes a structure or part
of a structure rented or offered for rent solely in connection with a principal business or
institutional purpose other than providing meals,lodging,entertainment or recreation;for example,
a hospital or university dormitory.
Operator means a person who furnishes, offers for rent or otherwise makes available rooms
in a hotel/motel for monetary consideration whether acting directly or through an agent or
employee.
Quarter means a three-month period commencing January 1, April 1, July 1 or October 1.
Rent means the amount paid as monetary consideration for the use of a room or rooms in a
hotel/motel by a guest. Rent includes all monetary consideration payable as a condition of
obtaining lodging, regardless of whether the consideration entitles the guest to services other than
lodging (for example, meals) where the consideration is payable regardless of whether the guest
uses such other services.
5.45.015. -Levy of tax.
(a) There is hereby levied a tax on all hotel/motel rent equal to four percent of the hotel/motel
rent.
(b) Rent paid by the United States or the state is exempt from the tax levied by subsection(a) of
this section insofar as the United States and the state are immune from taxation.
5.45.020. -Payment and collection of tax.
The guest is responsible for paying the tax levied by this chapter, and the tax shall be due and
payable at the time rent subject to the tax is due and payable. The operator shall collect the tax
when the operator collects the rent. The operator shall state the tax as a separate item on the guest's
bill.
5.45.025. - Tax receipts, returns and records.
(a) Title to all tax collected under this chapter vests in the city upon collection. The operator
shall segregate the hotel/motel tax that it collects from any of its other funds and safeguard the tax
that it collects until transmitted to the city as provided in this section.
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CITY OF SEWARD,ALASKA
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(b) Except as provided in subsection (c) of this section, an operator shall submit to the city
manager a return on a form prescribed by the city of the hotel/motel tax collected during each
quarter on or before the last day of the month immediately following the end of the quarter.
(c) An operator who within the past six months (i) has failed to file either a hotel/motel tax
return or pay hotel/motel tax when due, and (ii) has not cured such failure within ten days
after the city has mailed written notice thereof to the operator, shall submit to the city manager
a return on a form prescribed by the city of the hotel/motel tax collected during each month
on or before the last day of the following month.
(d) The operator shall sign the return and transmit it together with the related hotel/motel tax on
or before the date the return is due. An operator that fails to deliver hotel/motel tax to the city
on or before the due date of the related return shall incur a penalty equal to ten percent of the
amount of the delinquent hotel/motel tax. In addition,the delinquent hotel/motel tax shall bear
interest at a rate of ten percent per year, compounded monthly, from the date of delinquency
until paid.
(e) Every operator shall maintain records of all hotel/motel rooms rented,rent collected and rent
exempt from hotel/motel tax,and such other books and accounts as are necessary to determine
the amount of hotel/motel tax the operator is required to collect. All such books and records
shall be maintained for a period of not less than three years and shall be available for
examination at reasonable times by the city manager to determine the correctness of a return
or the amount of hotel/motel tax payable or collected.
(f) When an operator fails to file a return as required by subsection (b) or(c) of this section, or
when the city manager finds that a return filed by an operator is not supported by the records
to be maintained under subsection (e) of this section, the city manager may prepare and file a
return on behalf of the operator. Hotel/motel tax estimated on a return filed on behalf of the
operator under this subsection may be premised upon any information that is available to the
city manager including, without limitation, comparative data for similar businesses. An
operator for whom an involuntary return is filed under this subsection shall be liable for the
hotel/motel tax stated on the return as well as the penalties and interest provided in subsection
(d) of this section and in section 5.45.040 of this chapter.
5.45.030. - Confidentiality of returns.
(a) All returns filed under this chapter and all data obtained from such returns are confidential
and may not be inspected by persons other than those authorized to enforce the provisions of
this chapter.
(b) Subsection (a) of this section does not prohibit the city from collecting or publishing
statistical data devised from returns filed under this chapter, provided that the data are
cumulative and do not identify particular returns or operators.
5.45.035. - Operator's certificate of registration.
(a) No person may engage in business as a hotel/motel operator in the city without first obtaining
a certificate of registration under this section. A separate certificate is required for each of an
operator's hotel/motel locations.
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(b) An operator shall apply to the city clerk for a certificate of registration on a form prescribed
by the city not later than ten days from (i)the later of the effective date of this chapter and the
date of commencement of its business as an operator, and(ii)the date it commences business
at a new hotel/motel location.
(c) The certificate of registration shall be displayed prominently at the registered place of
business.
(d) A certificate of registration may not be assigned or transferred. If an operator ceases to
engage in business as an operator at the registered place of business or changes its form of
business organization, the certificate of registration expires and shall be surrendered to the
city clerk for cancellation.
5.45.040. -Prohibited acts, collections,penalty.
(a) No person may fail or refuse to pay the tax imposed by this chapter to an operator authorized
to collect the tax.
(b) An operator may not advertise or state to the public that the hotel/motel tax or any part
thereof will be assumed or absorbed by the operator, will not be added to the rent, or will be
refunded.
(c) Hotel/motel taxes due but not paid, or collected but not transmitted to the city, may be
recovered in an action at law against the operator. Tax returns shall be prima facie proof of
taxes collected but not transmitted.
(d) An operator who willfully fails to collect the tax levied by this chapter shall be subject to a
civil penalty equal to twice the amount of the tax which should have been collected.
5.45.045. -Regulations.
(a) The city manager may adopt regulations upon approval by the city council applying and
interpreting this chapter and may prescribe forms required for the administration of this chapter.
(b) A guest or an operator may apply to the city manager for a ruling on the application of this
chapter to the guest or operator. If the city manager determines that such a ruling has general
application, it may be adopted as a regulation upon approval by the city council.
Chapter 5.50. -Real Property Tax
5.50.010. - General.
(a) All real property in the city is subject to annual taxation by the city except real property
exempt under the constitution of the state,the applicable laws of the state, ordinances of the Kenai
Peninsula Borough, the City Charter or the ordinances of the city.
(b) The council shall annually determine the rate of levy before June 15.
(c) The Kenai Peninsula Borough shall assess and collect the real property taxes levied by the
city in accordance with AS 29.45 and Chapter 5.12 of the Borough Code of Ordinances now
in effect and as each may hereafter be amended.
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CITY OF SEWARD,ALASKA
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5.50.021. -Exemptions.
(a) Exemption for exterior aesthetic enhancement.
(1) Purpose. The purpose of this subsection is to encourage owners to improve the exterior
aesthetic quality of their real property.
(2) Exterior aesthetic enhancement.
a. An owner of real property may apply to the city for an exemption from that portion
of city real property taxes resulting from an increase in assessed value of
improvements to real property if the increase in assessed value is directly attributable
to alteration of the natural features of the land or new maintenance, repair or
renovation of an existing structure, and if the alteration, maintenance, repair or
renovation, when completed, enhances the exterior appearance or aesthetic quality
of the land or structure. An exemption may not be allowed under this subsection for
the construction of an improvement to a structure if the principal purpose of the
improvement is to increase the amount of space for occupancy or nonresidential use
in the structure or for the alteration of land as a consequence of construction activity.
b. An exemption provided in this subsection shall continue up to four years from the
date the improvement is completed, or from the date of approval for the exemption
by the local assessor, whichever is later.
c. In order to qualify for this exemption, an applicant must file with the city manager a
written application within 30 days after the mailing of the Kenai Peninsula Borough
notice of assessment for the year which the exemption is sought. The application
shall be on a form prescribed by the city manager, and shall include all information
deemed necessary to determine eligibility of the property for the exemption. If the
applicant fails or refused to provide the information required by the city, within the
time period set, the exemption shall be denied.
(b) Exemption for fire fighting and emergency medical service volunteers.
(1) Partial exemption. An owner of real property may apply to the city for an exemption
from city taxation in an amount not to exceed $10,000.00 of the assessed value of real
property owned and occupied as a permanent place of abode by a city resident who
provides in the city (a)volunteer fire fighting services and is certified as a fire fighter by
the Alaska Department of Public Safety, or(b)volunteer emergency medical services and
is certified under AS 18.08.082. If two or more individuals are eligible for an exemption
for the same property, not more than two exemptions may be granted. This exemption
applies only to city real property taxes.
(2) Qualifying for this exemption.
a. To obtain this exemption, an individual must complete an application in the form
prescribed by the Kenai Peninsula Borough Assessor ("assessor"), and shall include
all information deemed necessary to determine the eligibility of the applicant and the
real property for this exemption. An application must be filed annually with the
assessor no later than January 15 of the tax year for which the exemption is sought.
b. In order to qualify for this exemption, an applicant must be certified as a current and
active volunteer of the Seward Volunteer Fire Department by the fire chief and meet
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CITY OF SEWARD,ALASKA
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the other criteria established by this section as of January 1 of each assessment year
for which the exemption is sought. The city will submit the names of current and
active volunteers annually to the assessor.
c. If more than one individual is eligible for an exemption for the same property, each
individual must submit an application. If the applicant fails or refuses to provide the
information required by the fire chief, the assessor, or this section within the
established time period, the exemption shall be denied.
(3) Definitions. For purposes of this section, the following terms shall have the meanings
given below:
a. "Real property," "own and occupy,"and 'permanent place of abode"shall have the
meanings given to them in Kenai Peninsula Borough Code Section 5.12.105(F);
b. "Active volunteer"means a person meeting the training, response, and participation
criteria as established by the city's fire department;
C. "City resident"means a person who has a permanent place of abode in the city, and
who, when absent, intends to return to the city; and
d. "Fire chief' shall have the meaning given in Seward City Code §§ 2.25.050 and
9.15.215 and include the fire chiefs designee.
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA
this 13th day of March, 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
137
Memorandum
Date: February 27, 2023
To: City Council
From: Brenda Ballou, City Clerk
RE: Updating the City Clerk's Job Description
Background &Justification:
Since the city clerk's job description was last updated in 2010, there have been a number of
changes which have impacted the work of the city clerk, including the COVID-19 pandemic,
updates to election processes at the state and borough levels, and the recodification project which
encompassed a thorough review of state statutes and city code.
Recent discussions at the Alaska Association of Municipal Clerks (AAMC) annual conference
brought forward the role of the municipal clerk under Title 29. These discussions inspired me to
consider the role of the city clerk in Seward, a Home Rule municipality, and examine whether the
2010 job description reflected the current role thoroughly and accurately.
After researching Seward's Charter and City Code, Alaska statutes and administrative code, and
referencing job descriptions from several communities who had interest to participate (Bethel,
Ketchikan,Haines,Homer,Wrangell, and Kenai),the city clerk's job description has been updated
to bring it"current" and to make it more descriptive, specific, appropriate, and viable for the City
of Seward.
Some of the essential duties and responsibilities have been clarified, or otherwise reorganized, to
provide a more accurate reflection of the city clerk's responsibilities. In some cases, the duties
have been described in more detail to provide a more accurate reflection of the responsibilities.
Key Updates, Changes & Modifications:
There are several key distinctions and clarifications that I am recommending which would align
the job description, in a practical and pragmatic sense, with the actual role of the city clerk:
• Recommending the city clerk position be updated to require the designation of Certified
Municipal Clerk(CMC) as mandatory, not preferred.
- Along with a CMC designation comes some assurance that a certain level of education
in the field and a certain amount of time served in the profession has been
accomplished.
- The training and development process for a new city clerk is considerable and takes
time; teaching/learning the role is an investment and much of the skill is developed
over time and through experience. The role of the clerk is replete with any number of
138
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challenges which require problem-solving skills, an affinity for research, and a respect
for precedence balanced with new demands. In addition, there are a great number of
statutory requirements that dictate what the city clerk must do.
- In my opinion, there are so many facets to the city clerk's responsibilities, it would be
unfair to put someone in this position without some assurance of a minimum level
experience and education, so I believe it is appropriate to set a set threshold.
• Recommending the removal of"public information officer" from city clerk's responsibilities
as it relates to the city's Emergency Operations Plan (EOP).
- On a daily basis, the city clerk provides general information to the community using
the city clerk's email distribution lists. In addition, there are a good number of
communications and notices that are distributed which satisfy statutory requirements
that the city clerk must follow. These practices will continue uninterrupted, and I assert
that they are not related to the role of PIO.
- The reference to PIO in the city clerk's 2010 job description relates specifically and
directly to emergency scenarios; this role is the only official "PIO" role defined in the
city. For many years, this role was filled by the city clerk, but that is by and large not
the case everywhere. In many communities, that role is filled by someone working in
the field of emergency services.
- When I became city clerk, I assumed the PIO role and received quite a bit of training
in that area;what I learned over time was that it is somewhat unusual for a clerk to have
that role. Most of the training I have attended, including the FEMA academy in
Emmitsburg, MD and the JIS/JIC Workshop in Soldotna, AK confirmed this; the PIO
role is often filled by emergency service personnel.
- Because this type of training is specific to the role of PIO during emergencies, the
designation of PIO can be assigned to anyone who receives the training.
• Recommending clarification related to information technology and technological
equipment/maintenance.
- Council has consistently expressed that they wish to provide the public with the
broadest access to the city's business as possible; this has been a priority for council
for many years and was only heightened during the pandemic when we had to find new
solutions to provide the public with access by conducting virtual meetings.
- In a practical sense, the city clerk has taken the wishes of council and communicated
them to IT and collaborated to find solutions. Sometimes though, when the equipment
doesn't work as expected, I find I am often at a loss to fix it and needs IT's help.
- I believe that clarifying the clerk's responsibility (i.e.,to communicate council's wishes
to the IT department) and differentiating it from IT's role (i.e., furnishing equipment
and providing technical support) would help mitigate confusion and would create the
opportunity to collaborate on finding solutions while defining responsibilities
appropriately.
Recommendation:
Approve the updated city clerk job description effective immediately.
139
Range: Unclassified Salary: Contract
Department: City Clerk Approved by: City Council
Reports to: City Council Date: February 2023
Supervises: All positions in the City Clerk Department
SUMMARY
The city clerk is an appointed position reporting directly to the Seward City Council. The city clerk
performs all duties and assumes all responsibilities as required by Alaska Statute 29.20.380 —
Municipal Clerk,the Charter of the City of Seward,and the Seward City Code. The city clerk works
with the broadest level of independence with only guidelines established for final results.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Meetings:
• Attend all meetings and work sessions of the city council and its boards and commissions
and keep the journal; record official summary minutes of the proceedings.
• Assure that public notices and other legal requirements for public meetings are in
compliance with the Alaska Open Meetings Act (AS 44.62.310); publish legal notices
regarding meeting actions.
• Prepare all council agendas and agenda packets; may include drafting ordinances,
resolutions,proclamations, and other items for council's consideration.
• Collaborate with the Information Technology Department on council's technological and
equipment needs to ensure that meetings are properly recorded, live streamed, or otherwise
broadcast for public access.
• Maintain a working knowledge of and serve as the parliamentary advisor to the city council
and its boards and commissions.
• Keep informed of all matters pending before council and other bodies.
Official Records:
• Responsible for the management of municipal records, development of record retention
schedules,and procedures for the inventory,storage,and destruction of records as necessary;
supervise the Records Manager. Deliver training to city staff as needed to ensure all staff
understand their responsibilities for record keeping.
• Maintain custody of the official City Seal; attest the mayor and city manager signatures on
official city documents;authenticate and/or certify records and official documents of the city
as necessary.
• Maintain an indexed file of all permanent municipal records and provide for the codification
of ordinances.
• Serve as the official custodian of all ordinances, resolutions, policies, and procedures that
appear before the city council.
• Receive/respond to public records and disclosure requests; assure that public records are
available for public inspection in compliance with the Alaska Public Records Act (AS
40.25.110) and Charter 1.6.
140
Elections:
• Administer all municipal elections and serve as the city's election supervisor.
• Assist with state elections and act as Registrar for the State of Alaska.
• Provide the proper officials ample notice of the expiration or termination of any term of
office and, when necessary, the conditions and requirements of all bonds, franchises,
contracts or agreements.
• Act as chief absentee voting official for all elections.
• Assure that all city elections comply with 42 U.S.C. 1971-1974(Voting Rights Act of 1965,
as amended).
• Prepare ballots; draft informational summary language for ballot proposition language as
directed by council.
• Secure polling location for each precinct; supervise and train staff and election officials on
proper absentee, special needs, and poll voting procedure.
• Provide for security, audit, and control of election returns.
• Issue declaration of candidacy forms; ensure receipt of the candidate's affirmation of
qualifications.
• Oversee appointed election board workers.
• Appoint (with council approval), train, and supervise canvass board workers for city
elections.
• Present election results to council for certification; deliver certificates of election to each
elected person.
• Receive and certify applications and administer the process for initiatives,referendums,and
recalls.
• Receive petitions for initiatives, referendums, and recalls, including the preparation,
issuance, and certification of petitions.
International Relations:
• Coordinate activities and correspondence on behalf of council to maintain and further the
relationships with Obihiro, Japan, Kushiro, Japan, and Yeosu, South Korea.
• Administer the annual high school student exchange program with Obihiro, Japan.
Administration & Other Responsibilities:
• Administer oaths and affirmations in accordance with the Constitution of the State of Alaska,
Article XII Section 5, and Seward Charter 2.6.
• Prepare and manage the budgets for the city clerk and the city council.
• Deliver and/or coordinate training to city council and its boards and commission, city staff,
and the public as necessary and/or as requested.
• Provide administrative support to the city council, including arranging travel, handling
correspondence, receiving/distributing mail, and drafting official documents.
• Assist in the planning and organization of civic functions,special events,and ceremonies as
directed by city council.
• Compose speeches for the mayor and/or city council as requested.
• Act as the liaison between government officials and staff,and between the municipality and
the community.
• Administer the city's Public Official Financial Disclosure program requirements.
• Maintain database of all city contracts and leases.
• Perform legal research for city council as requested.
141
• Serve as a Notary Public for the city and the public.
• Responsible for the city website; collaborate with IT to find website solutions that deliver
broad public access and ease of use/access, in keeping with ADA standards and industry
standards. Coordinate city website with other technological solutions for the public's benefit,
including an effective agenda management system,live streaming,and video/audio playback.
Provide for adequate record keeping software to ensure the city website,agenda management
system, and social media accounts are in keeping with Alaska Public Records Act (AS
40.25.110) and Charter 1.6.
Business Licenses & Permits:
• Administer the business license and permitting programs for the city, including vehicle for
hire and the mobile/roving vendor program.
• Process the issuance/renewal of city liquor and marijuana licenses in cooperation with the
State of Alaska Alcohol & Marijuana Control Office (AMCO).
• Issue burial permits and maintain official burial records.
Applications,Permits &Appeals:
• Receive and review applications for Conditional Use Permits and Variances.
• Receive and process applications for appeals for: Business Regulations & Licensing;
Electricity/Interconnect; Fire Code; Harbor&Port Facilities; and, Zoning.
• Receive petitions and issue all public notices for Improvement/Assessment Districts and the
city's Developer Reimbursement& Incentive Program.
• Serve as clerk to the Board of Adjustment and other boards of appeal.
Procurement:
• Receive and secure responses to Requests for Proposals (RFPs) and Invitations to Bid
(ITBs).
• Attend and record all RFP and ITB public openings.
DEPARTMENT HEAD & SUPERVISORY RESPONSIBILITIES
The city clerk is the department head for the city clerk department and is responsible for all
employees of the city clerk department in keeping with Seward Charter 5.5. Supervisory
responsibilities include recruitment,supervision,training,evaluation,work assignments,resolving
complaints, and discipline.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions. Must have above average organization,proofreading and grammar
skills.
Education and/or Experience:Completion of a bachelor's degree in business administration or public
administration or an equivalent combination of experience and training displaying at least five years
of high level administrative or management experience requiring independent judgment and
initiative,preferably in municipal government. Must be familiar with state and local legislative and
142
election procedures.
Certified Municipal Clerk(CMC) is required; Master Municipal Clerk (MMC) is preferred.
Language Skills: Ability to read, analyze and interpret common scientific and technical journals,
financial reports, and legal documents. Ability to respond to common inquiries or complaints from
customers,regulatory agencies, or members of the business community. Ability to write speeches
and articles for publication that conform to prescribed style and format.Ability to effectively present
information to top management,public groups, and the City Council.
Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical
inference and fundamentals of plane and solid geometry and trigonometry.Ability to apply concepts
such as fractions,percentages, ratios, and proportions to practical situations.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid
conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
Physical Demands: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this j ob,the employee is regularly required to sit;use hands to finger,
handle or feel objects, tools, or controls; and talk or hear. The employee frequently is required to
reach with hands and arms. The employee is occasionally required to stoop,walk,climb,or balance,
stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close vision,distance vision,color vision,peripheral vision,depth perception,and
the ability to adjust focus.
Public Relations: Public relations shall be an integral part of each employee's job. Employees shall
be courteous, helpful and conduct themselves in a manner which is appropriate for an employee in
public service.
Work Environment: The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. The noise level in the work environment is usually moderate.
143
City of Seward
Job Description
Job Title: City Clerk
Range: Unclassified Salary: Established by Council
Department: City Clerk Approved by:
Reports to: City Council Date: July 1, 2010
Supervises: All positions in the department
Summary:
This is an appointed position reporting directly to the Mayor and City Council. Appointee
performs all duties and assumes all responsibilities as required by State law, the City Code,
and the Charter of the City of Seward and works with the broadest level of independence with
only guidelines established for final results.
Essential Duties and Responsibilities:
Responsible for the preparation of all Council agenda packets including drafting of ordinances
and resolutions. Maintains a visual presence in the office. Attends all meetings and work
sessions of the City Council and keeps the record of its proceedings. Authenticates the record
and all documents arising from the meetings. Keeps the Council and the Administration
apprized of all items pending before the Council. Serves as Parliamentarian to the Mayor and
Council and administration.
Supervises the Records Manager. Authenticates records of the City as necessary. Reviews
requests for public records and approves or disapproves release of records within the control
of the Department.
144
Administers all City elections. Acts as Registrar for the State of Alaska. Coordinates and
supervises Election Ballot Counting Center for the City, Borough and State Elections. Trains
appointed election workers. Appoints, trains and supervises Canvass Board for City Elections.
Acts as chief absentee voting official for State Elections.
Performs legal research as requested. Composes resolutions and ordinances for presentation
to the City Council. Publishes legal notices regarding City Council actions and meetings as
required. Provides for the codification and indexing of all city ordinances.
Administers permitting and licensing programs of the City.
Prepares and monitors budgets for the City Clerk Department and the Mayor and Council
Department.
Serves as the City's public information officer.
Administers oaths and affirmations related to municipal matters. Attests to the Mayor's and
Manager's signatures on City documents. Maintains custody of the City Seal. Certifies official
documents of the City. Composes speeches for the Mayor and Council as requested.
Performs other duties required by State law, the City Code of the City Charter, and the City
Council.
Supervisory Responsibilities:
Directly supervises all employees of the City Clerk Department. Carries out supervisory
responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include training employees; evaluating performance; rewarding and disciplining
employees; planning, assigning and directing work; addressing complaints and resolving
problems.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
145
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Must have above average organization,
proofreading and grammar skills.
Education and/or Experience:
Completion of a Bachelor's Degree in business administration or public administration or an
equivalent combination of experience and training displaying at least five years of high level
administrative or management experience requiring independent judgment and initiative,
preferably in the area of municipal government. Certified Municipal Clerk (CIVIC) certification
preferred. Must be familiar with state and local legislative and election procedures.
Language Skills:
Ability to read, analyze and interpret common scientific and technical journals, financial reports,
and legal documents. Ability to respond to common inquiries or complaints from customers,
regulatory agencies, or members of the business community. Ability to write speeches and
articles for publication that conform to prescribed style and format. Ability to effectively present
information to top management, public groups, and the City Council.
Mathematical Skills:
Ability to work with mathematical concepts such as probability and statistical inference and
fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as
fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to
interpret an extensive variety of technical instructions in mathematical or diagram form and
deal with several abstract and concrete variables.
Physical Demands:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
146
functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to
finger, handle or feel objects, tools or controls; and talk or hear. The employee frequently is
required to reach with hands and arms. The employee is occasionally required to stoop, walk,
climb or balance, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus.
Public Relations:
Public relations shall be an integral part of each employee's job. Employees shall be
courteous, helpful and conduct themselves in a manner which is appropriate for an employee
in public service.
Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
147
•
swir-
Resolution 2023-031
A Resolution of the City Council of the City of Seward,
Alaska, Authorizing the City Manager to Execute R&M
Engineering Task Order No. 2734.31, Completing a
Public Safety Facility Needs Assessment, and
Appropriating Funds
Documents:
• Agenda Statement
• Resolution 2023-031
• Attachments:
o Task Order 2734.29
0 2023-2028 CIP List
148
City Council Agenda Statement
a
Meeting Date: March 13, 2023 t!
To: City Council
From: Janette Bower, City Manager
Subject: Resolution 2023-031: Authorizing the City Manager to Execute R&M
Engineering Task Order No. 2734.31, Completing a Public Safety Needs
Assessment, And Appropriating Funds
Background and justification:
The current Police Department and Fire Department Facilities are well beyond their useful life and
no longer meet the operational or community needs of Seward. For a number of years, the City of
Seward has discussed the pros and cons of constructing standalone or combined facilities.
Obtaining extensive information and data on this important decision will guide future projects and
allow the City to pursue grants and other external funding mechanisms.
In 2019, the Fire Chief received a call from Senator Murkowski's office stating funding was available
for the construction of a new Fire Station if the City had a "shovel-ready project". However, no
plans existed and the City did not obtain the funding. The goal is to be prepared to pursue any
future funding opportunities.
Task Order 2734.31 will produce the following deliverables:
■ Public Safety Building Needs Assessment & Site Selection Report
• Site Selection recommendations
■ Conceptual Designs, Cost Estimates & Potential Funding Sources
■ Presentation to City Council and Administration in person
A general anticipated schedule is as follows:
• Task 1 completed by July 2023
■ Task 2 completed by October 2023
■ Task 3 and final project documentation completed by December 2023
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 1.3.4 Public Facilities and Services
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 201,492
This legislation (✓):
0 Creates revenue in the amount of: $
149
x Creates expenditure in amount of: $ 201,492
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): Included in Capital Improvement Plan
x Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
x General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
Note: amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $ 9,042,043
Finance Signature: }
Attorney Review
RYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
xeApprove Resolution
Other:
150
Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2023-031
A Resolution of the City Council of the City of Seward, Alaska, Authorizing
the City Manager to Execute R&M Engineering Task Order No. 2734.31,
Completing A Public Safety Needs Assessment,And Appropriating Funds
WHEREAS,the current Fire Station and Police Department Facilities are past their useful
life and do not meet the needs the community or the staff operating in the departments; and
WHEREAS, the 2023-2028 Capital Improvement Plan, as adopted by City Council via
Resolution 2022-128, includes Feasibility Studies for a new Fire Station and Police Facility, with
an anticipated cost of$250,000 for each study; and
WHEREAS, Task 1 in the Needs Assessment will define the needed space
requirements for each use within the proposed facility, define the anticipated space
requirements for the life of the new facility, and provide an overview of needed facility space;
and
WHEREAS, Task 2 in the Needs Assessment will define locational criteria for each
use within the proposed facility per legal requirements, prioritize location criteria, determine
potential sites already owned by the City of Seward, and recommend preferred sites for either
a standalone or combined facility; and
WHEREAS,Task 3 in the Needs Assessment will produce conceptual design options
for a combined facility or standalone facilities and produce an engineer's estimate of the cost
to construct the proposed facility(s) and a project funding analysis; and
WHEREAS,the Needs Assessment will allow the City to have solid data with which
to determine whether to someday construct a combined or standalone Police and Fire
Department Facilities; and
WHEREAS,the Needs Assessment will assist in the City's efforts to obtain external
funding for these projects; and
WHEREAS, Task Order 2734.31 will generate a feasibility study on the construction of a
new Public Safety Facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to execute R&M Engineering Task Order No.
2734.31 for the completion of a Public Safety Facility Needs Assessment.
151
CITY OF SEWARD,ALASKA
RESOLUTION 2023-031
Section 2. Funding in the amount of$201,492 is hereby appropriated from General
Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122-
7009-0091 Public Safety Facility.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of March, 2023.
THE CITY OF SEWARD, ALASKA
Sue McClure,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
152
February 21, 2023 R&M No. 2734.31
Stephen Sowell
Assistant City Manager
City of Seward,Alaska
410 Adams St.,City Hall Building
Ll Dk Seward,Alaska 99664
• RE: City of Seward Proposed Public Safety Building Needs Assessment&Site Selection
Dear Mr. Sowell,
CONSULTANTS,INC.
R&M Consultants, Inc. (R&M)is pleased to submit this fee proposal to the City of Seward under our On-Call
9101 Vanguard Drive Engineering Services contract to conduct a Needs Assessment & Site Selection Study for a new Public
Anchorage,Alaska 99507 Safety building(s). R&M will provide project management, planning, and civil engineering services. R&M is
assisted by KPB Architects and Integrus Architecture for architectural design, cost estimating, and public
phone:907.522.1707 safety facility expertise. Our team has developed the following scope from information provided by the
fax:907.522.3403 Assistant City Manager via e-mail and during subsequent conversations.
Our proposed Time and Expense (T&E) fee estimate for the services described below is enclosed with KPB
and Integrus subconsultant proposals.
Task 1.0 Public Safety Building Needs Assessment
Departments that may utilize the facility (or facilities) are the Police Department, Dispatch, Fire
Department, EMS, Building Department,and the Department of Motor Vehicles. Work will include:
1. Define needed space requirements for each use within the proposed facility per local, state, and
national standards.
a. Research & review all applicable standards at local and state levels including City of
Seward space standards/guidelines.
2. Define anticipated and desired space requirements for each use within proposed facility/facilities.
a. Examine future needs of the community with respect to Public Safety.
b. Conduct interviews with Departments who will use the facility, stakeholders,and the City
Administration, preferably in person, to identify what is and is not working well, what
might amend issues,and a list of desires from the perspective of staff.
c. Recommend space requirements for the City of Seward in the future, considering the life
of the facility.
3. Provide an overview of needed/required and anticipated/desired spaces.
Task 2.0 Public Safety Building Site Selection
Following determination of current future space requirements for the different City Departments that
intend to utilize a new or renovated facility, R&M will lead a site assessment in close coordination with the
Community Development Department.
1. Define locational criteria for each use within in the proposed facility per state and national
standards and community growth and development best practices.
2. Prioritize location criteria.
3. Determine potential sites already owned by the City of Seward and other properties as directed
by the Community Development Department and assess them per the locational criteria.
4. Recommend preferred sites for(1)standalone facilities and (2)a new combined facility.
Task 3.0 Conceptual Designs&Cost
1. Conceptual design options for(1)standalone facilities and (2)a new combined facility.
a. Programming recommendations: Efficiencies actualized in the building(s) with pairing of
departments.
b. Space Plans: Scaled visual representations of the programming recommendations
2. Engineers estimate of the cost to construct the proposed facilities and Project Funding Analysis,
including O&M for a 10-20-year horizon.
153
3. Examine and identify potential grants and other external funding mechanisms for planning and construction of proposed
facility/facilities.
City Council Presentation (Task 3.5)
Our team will present the completed Needs Assessment Report in person in Seward to the City Council and the City Administration.
Deliverables:
■ Public Safety Building Needs Assessment&Site Selection Report
o Needs Assessment
o Site Selection
o Conceptual Designs, Cost Estimates& Potential Funding Sources
■ Presentation to City Council and Administration in person
Schedule: We can begin work within two weeks of receiving a Notice-to-Proceed (NTP). If we receive an NTP by March 15, 2023, we
can deliver the draft Needs Assessment to the City of Seward for review by December 2023 with the ability to accelerate efforts as
needed.
A general anticipated schedule is as follows:
• Task 1 completed by July 2023
• Task 2 completed by October 2023
• Task 3 and final project documentation completed by December 2023
Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount of$201,492.
We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions or
require additional information, please feel free to contact me at 646-9645.
Sincerely, Accepted by the City of Seward
R&M CONSULTANTS, INC. Stephen Sowell,Assistant City Manager
Taryn Oleson-Yelle,AICP
Planner& Public Engagement Coordinator (Signature) (Date)
Attached: R&M Fee Proposal
Integrus Architecture Scope Letter and Fee Proposal
KPB Architects Scope Letter and Fee Proposal
A&
Innovating Today for Alaska's Tomorrow 154
LLB
` R&M CONSULTANTS, INC. 2122Fo tgStreet�#r150'.Fairbanks'AK 970017•'9900�4 2?2700'
Engineering and Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Public Safety Building Needs Assessment&Site S Project No: 2734.31 Date: Feb 21, 2023
Task Department Task Description Labor Expenses Total Cost
1 Planning Needs Assessment $ 21,287 $ 77,835 $ 99,121
2 Planning Site Selection $ 14,324 $ 3,617 $ 17,941
3 Planning Conceptual Designs & Costs $ 13,768 $ 70,662 $ 84,430
Total $ 201,492
2/21/2023 City of Seward_Public Safety Needs Assessment Fee Estimate—Draft 1 of 4
Anchorage,AK 99507
ive
R&M CONSULTANTS, INC. I 2122 Front StreetD#r150'•Fairbanks,AK 99701.907 452.270
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 1 Needs Assessment Project No: 2734.31 Date: Feb 21,2023
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Utilities planning Lead
Group Manager Planner
Manager
1 Project Management 4 2 18
Meetings 6 2 16
Council Presentations 6
2 Space Requirements Research
Local,State&National Standards 4
Population Projections 6
Land Use&Future Growth Areas 2 8
3 Stakeholder Interviews
Prep&Coordiantion 10
Interviews/Site Visits(6) 40
Summaries 8
4 Results Report
Draft 1 1 10
Final 4
TOTAL LABOR HOURS 11 7 130
LABOR RATES ($/HR) $225.15 $199.50 $133.95
LABOR COSTS ($) $2,477 $1,397 $17,414
EXPENSES COMMENTS:
1.Assumes 2023 rates
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL 2.Travel to Seward for interview and site visits
PRICE PRICE included in expense estimate
Misc. Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00
R&M Vehicle Milage 512 $ 0.75 $ 384.00 $ $ 384.00
Lodging&Meals(2 nights suppor 4 $ 450.00 $ 1,800.00 $ $ 1,800.00
TOTAL EXPENSES $ 2,334
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
Architectual Design KPB $ 29,094 TOTAL LABOR $ 21,287
Architectual Design Integrus $ 39,543 TOTAL EXPENSES $ 2,334
SUBCONTRACTORS $ 68,637
SUBCONTRACTORS MARK-UP $ 6,864
TOTAL SUB- $ 68,637 TOTAL T&M COST $ 99,121
2/21/2023 City of Seward_Public Safety Needs Assessment Fee Estimate—Draft 2 of 4
R&M CONSULTANTS, INC. 2122Frront9Street#15e0.Farbanks,KK99701.907.452.5270 7
Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 2 Site Selection Project No: 2734.31 Date: Feb 21, 2023
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Planning Lead
Manager Planner
1 Locational Criteria
Development 1 16
Prioritization 1 8
Team Work Session 6
2 Site Identification and Analysis
Site Visit&Documentation 8
Site Identification&Desktop Analysis 1 20
Scoring per Locational Criteria 1 8
Draft Results Presentation/Work Session 6
3 Recommendations Report
Draft 1 20
Final 1 6
TOTAL LABOR HOURS 6 98 0
LABOR RATES ($/HR) $199.50 $133.95
LABOR COSTS ($) $1,197 $13,127 $0
EXPENSES COMMENTS:
1.Assumes site visit will be conducted as part of
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL trip for Task 1 in-person interviews, therefore
PRICE PRICE expenses are captured in Task1
Mileage to Seward
Per Diem
TOTAL EXPENSES
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
Architectual Design Integrus $ 3,288.00 TOTAL LABOR $ 14,324
TOTAL EXPENSES
SUBCONTRACTORS $ 3,288
SUBCONTRACTORS MARK-UP $ 329
TOTAL SUB- $ 3,288.00 TOTAL FIXED COST $ 17,941
2/21/2023 City of Seward_Public Safety Needs Assessment Fee Estimate—Draft 3 of 4
Al
R&M CONSULTANTS, INC. 212 F ontgStreet#150•Fairbanks,AK 99701.907 452.5270
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 3 Conceptual Designs&Cost Project No:2734.31 Date: Feb 21,2023
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Utilities planning Lead
Group Manager Planner
Manager
1 Conceptual Designs
Programming Recommendations 4
Space Plans 2 4
2 Engineers Estimate
Project Funding Analysis 2 2
O&M Costs 4 2
3 Potential Funding Sources
Grant research and qualifications 1 10
Other External Sources 1 8
4 Needs Assessment&Site Selection Report
Draft 4 2 18
Final 1 2 8
5 City Council Presentation
Prep Meetings 8
In Person Meeting 8
TOTAL LABOR HOURS 13 6 72
LABOR RATES($/HR) $225.15 $199.50 $133.95
LABOR COSTS($) $2,927 $1,197 $9,644
EXPENSES COMMENTS:
1. Conceptual Design includes general
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL spacing on selcted sites
PRICE PRICE 2. Construction cost estimates provided at
Misc.Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00 order of magnitude level
3.Travel for in person presentation to City
R&M Vehicle Milage 512 $ 0.75 $ 384.00 $ $ 384.00 Council included in expenses
Lodging&Meals(1 night for Coun 1 $ 250.00 $ 250.00 $ $ 250.00
TOTAL EXPENSES $ 784
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
B Architectual Design KPB $ 23,079 TOTAL LABOR $ 13,768
Architectual Design Integrus $ 40,446 TOTAL EXPENSES $ 784
SUBCONTRACTORS $ 63,525
SUBCONTRACTORS MARK-UP $ 6,353
TOTAL SUB- $ 63,525 TOTAL T&M COST $ 84,430
2/21/2023 City of Seward_Public Safety Needs Assessment Fee Estimate—Draft 4 of 4
integrus
TiU9F
February 7,2023
Michael Prozeralik, President
KPB Architects
500 L Street,Suite 400
Anchorage,AK 99501
RE: Scope&Fee Proposal for Needs Assessment/Pre-Design Study
Seward Public Safety Facility
Thank you for considering Integrus to provide programming and needs assessment services for new Public
Safety Facility(s)for the City of Seward,Alaska. This proposal is based upon our video conference on
10 S.Cedar Street January 30,2023. The following is a listing of tasks that we will undertake to conduct the study.
Spokane,WA 99201
PO Box 1482(99210) 1. Review all existing information that is provided by R&M and the City of Seward. This includes any
509.838.8681 1 office preliminary program information and all information that is available on the current public safety facilities
509.838.2194 fax including the Police Department, Fire Department, EMS, Building Department,and the Department of
Motor Vehicles.Conduct an existing condition review of the current facilities.
2. Our team will meet with the city and designated representatives to discuss current and future program
needs for the five departments listed above and to discuss the relationship of these services in the
community.Our team will meet with you and City representatives to gather information on utility services
and the partnerships with other city services.We will review the program requirements and discuss
functional/operational requirements.
3. R&M will provide data for population and overall growth trends;geographic regions within the city that
may be expected to experience future growth;and current and historic workload factors and how these
may impact the needs for future services.
4. From the meetings with the Seward Departments,we will prepare a program space list and descriptions
of the site requirements such as:parking,access to arterials,geographic location to service centers,
and relationship to other city services for the five departments.
5. Program adjacency diagrams will be developed based on space lists and required adjacencies.
6. Integrus will not be part of the site selection beyond providing a list of desired characteristics for the new
Public Safety Facility(s) location. Integrus will develop a generic site diagram(s) reflecting basic
requirements for a site such as minimum size, location relative to arterials or primary routes,etc.
7. With the materials that have been developed, Integrus will assist R&M to create a construction cost
estimate based upon historical data and square foot costs including a listing of non-construction related
costs resulting in a total project budget.
8. A draft report will be provided for review. Comments from R&M or the City will be incorporated into a
final report for use by the City.
The graphic materials that we provide will be diagrammatic in nature. This proposal does not include graphic
renderings depicting a proposed facility design,full design services,or construction administration services.
At the owner's request, Integrus may provide proposals for additional services that may include additional
graphics;full design services-including Schematic Design(SD), Design Development(DID),and
Construction Documents(CD);and Construction Administration Services(CA)and may be added to this
agreement through contract modification or amendment.
159
IntegClaSfUflE
R&M Consultants
Page 2
February 7,2023
Integrus will provide professional services based on the scope of services described above as follows:
Pre-Design Study
Integrus Architecture, P.S. $71,848.00
Reimbursable Expenses
Reimbursable Expenses $11,429.00
Total Fee Proposal $83,277.00
We are prepared to start work immediately. Please contact me if you have any questions or concerns.
Sincerely,
INTEGRUS ARCHITECTURE, P.S.
a. c ,
Preston Potratz,AIA, NCARB
Principal
x:\production\projects\civic\marketing\opportunities\city of sewardVt-ppto-fee proposal-sow seward.docx
Enclosure
PC: Tom Robbins, Integrus Architecture, P.S.
Kathy Brazil, Integrus Architecture, P.S.
160
integ ysl-
FEE PROPOSAL
Integrus Architecture,P.S. 10 S.Cedar Street,Spokane,WA 99201 Phone 509-838-8681 1 Fax 509-838-2194
Seward,Alaska Public Safety Integrus Project No.: xxxxx.xx
Date: 2/7/2023
BASIC SERVICES
Position Description Princ. Assoc. Sr. Intern Spec. Sr.Int Interiors Interiors
PIC I Des. PIC Sr.PM PM PA Tech Tech Arch Writ. Des. II I Admin Total
Seward Public Safety Programming Study
INTEGRUS ARCHITECTURE
Review existing data 8 16
Programming meetings(PD,FD,EMS-in-person,5 days 48 64 8
Program space list 4 16 40 2
Define preferred site characteristics 4 16
Space adjacency diagrams 2 40 80 2
Deisgn narratives 2 40 8 8
Representative site diagram 2 4 12
Cost estimate assistance 2 8
Prepare R Present draft report(in-person) 12 241 8
Prepare final report 2 8 4
Total hours per employee 86 0 0 236 0 0 0 132 0 8 0 0 0 32
Total cost per employee $20,124 $0 $0 $34,692 $0 $0 $0 $13,200 $0 $1,080 $0 $0 $0 $2,7521 $71,848
Seward Public Safety Programming Study TOTAL $71,848
REIMBURSABLES
Printing R Reprographics
Permits
LEED Registration Fees
Shipping and Postage
Model Bldg Supplies
TRAVEL
Meals/Per Diem $164 per person/day 3,280
Automobile SUV$85/day assume 7 days first trip,3 days for second 850
Airline 2 persons,2 trips$800 airfare per person/trip 3,200
Hotel 2 persons,2 trips$170 per person/night assume 6 nights for first trip,3 nights for second 3,060
Subtotal Reimbursables $10,390
Administration Fee/Mark Up 10.0%1 1,039
REIMBURSABLES TOTAL $11,4"
SUBTOTAL INTEGRUS ADDITIONAL SERVICES 83,277
TOTAL FEE $83,277
161
Pagel of 1
MARCHITECTS
February 15, 2023
Taryn Oleson-Yelle
R&M Consultants, Inc.
9101 Vanguard Drive
Anchorage, AK, 99507
RE: City of Seward: Public Safety Building Pre-Design & Site Selection—Scope Letter and Fee Proposal
Dear Taryn,
Thank you for the opportunity to provide a design services fee proposal for the City of Seward's Public Safety
Building Pre-Design and Site Selection project. Based on the recent meetings to discuss the project, I have
outlined our understanding of the scope of work for the project and our fee proposal.
Project Scope
• Programming:
o Review existing space standards and guidelines, conduct existing conditions review of current
facilities.
o Attend programming meeting(s) with the City and user groups, provide support and review
in developing programming and functional/operational requirements.
o Generate programming diagrams in coordination with project team.
• Site Selection
o KPB will provide support and review as needed for site selection process including
coordination with project team on general site diagramming and design considerations.
• Concept Development
o Generate space planning/programming diagrams for multiple site and building program
combinations in coordination with project team.
o Develop design narrative for presentation to City of Seward.
o Provide review of construction cost estimate.
• City Council Presentation
o Develop report for City Council in coordination with project team, attend City Council
meeting.
Proposed Pre-Design Fee
• KPB Architects: Pre-Design $48,962
• Reimbursables $3,211
• Total Pre-Design Fee $52,173
We are excited to be a part of this project and look forward to working with you and the project team. Please
contact us should you have any questions or concerns.
Sincerely,
David Popiel,AIA,&B,!EED AP
Senior Architect
KPB Architects Inc.
500 L Street,Suite 400 Anchorage,AK 99501 P: 9692274.7443 F: 907.274.7407 www.kpborchitects.com
22076.01 Seward Police-Fire Facility
1- Type of Fee
2 Time&MM.Hds(NTE)
uui f 4' �II II I
3�-Htis�'�'h�lNn�V�N�41111uuiiimiiiiiiiiiiuuiiiiiiiiiiidiiillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllluuuuuuuullllllllllllllllllllllllllllllllllllllllllllllllllllllll 'NN �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�II�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII JIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 'I �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �Yhl��llllllllllllllllllllllllllllllllllllllllllllll41
4 Principle-In-Charge $273 2 8 4 4 8 4
5 Proj Manager/Prof Arch $232 8 56 24 24 24 16
6 Architect $153 8 8 8 8 4
7
I
8,—
R®imbuneblea����IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII't91WiIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIILIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIILIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIILIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
9 Meals(100$/day):10 days $1,000
10 Mileage(65.5cents/mile):4 trips 4 260 miles each $681
11 Hote1($170Might):9 nights total $1,530
12
13+ Detail
20
21 F+ Check
Exported on February 16,2023 4:21:18 PM PST 163 Page 1 of 1
City of Seward
Capital Improvement Plan-General Funds
2023-2028
New or Forecasted City Cost Forecasted
Department Project Description Replace 2023 2024 2025 2026 2027 2028 Project Cost Other Source Source
Public Works
Public Works Sidewalk and ALA ram re airs Replace 75,000 75,000 75,000 75,000 75,000 75,000 450,000 - General Fund-Annual
Public Works Sidewalk Replacement and Refurbishment Re lace 250,000 1,000,000 750,000 State/Fed Grant
Public Works City Hall Parkin Lot and Retainin Wall Re lace 55 000 55 000 General Fund
Public Works Public Works Buildin Construction Re lace 8 000 000 8,000,000 General Fund
Public Works Lowell Creek Flood Control Diversion Tunnel New 0 0 0 0 185,500,000 185,500,000 Project in Process-USACE
Quarry-Renovate Scalehocuse,add lighting+Cameras,
Public Works Computer Re lace 40 000 40,000 QuarryProceeds
Public Works Streets-Nash Rd Hill,lar a di-en ineer,cut&fll Re lace 30,000 10,000 90,000 General Fund
Public Works Comm.Ctr.Elevator Refurbishment/Re lacement Re lace 30,000 30,000 30,000 30,000 120,000 Build Capital
Public Works Pavin City
Streets still on list Re lace 50,000 50,000 100,000 General Fund
Public Works Lowell Point Road FLAP Grant safe stud Re lace 100,000 100,000 Grants?Need stud results
Public Works Devlo Del hin St SMIC Replace 100,000 100,000 In-house labor/equip
Public Works Heat Loo Pro ect New1 2,953,442 3,703,442 1 750,000 1 AEA Grant
Public Works Head Sidewalk Im rovement New 250 000 1 000 000 750 000 State Fed Grant
Public Works $ 100 $ 3,173,442 $ 255,000 105,000 000 000 11 187,750,000
Library/City Hall
Libra Librar Cameras Re lace 15,000 15,000 General Fund
Libra Librar Siff Com uters New 11,500 11,500 General Fund
Libra Librar Patron Computers New 30,000 30 000 General Fund
Libra Libraryplumbingrepairs Replace 15000 15000 General Fund
Libra Librar roof leak re airs Replace 70,000 70,000 General Fund
Libra Librar ventllatlon re air Replace 150,000 150,000 300,000 General Fund Grant?
Libra LibraryLED li hts&re airs Replace 20,000 20,000 General Fund
Library/City Hall $ 100 $ 231,500 1000 1000 000 $ 461,500 $0
MIS Cily Phone System Replace 1 250,000 1 250,000 General Fund
MIS Ci Securi and Access Re lace 300,000 250,000 550,000 General Fund Grant?
1000 1000 1000 ^h
Fire Police Public Safety 74
Fire Feasibili &Design Engineer Fire Station Re lace 250,000 250,000 General Fund
Fire Fire Station New 20,000,000 20 000 000 General Fund
Fire Fire H drant u rades-SMIC New 100 000 100,000 200,000 General Fund
Fire&Police Public Safe Radios Re lace 280,000 280,000 General Fund
Fire&Police CAD/RMS upgrades New 100,000 100,000 General Fund
Police Feasibili &Design Engineer Police Department New 250,000 250,000 General Fund
Police Public Safe or Police Buildin New 15,000,000 15,000,000t General Fund
Fire Police Public Safety $ 100,000 880,000 35,000,000 100,000 .080 000 $0
Parks&Rec Resurface Cam rounds Re lace 200,000 200,000 General Fund
Parks&Rec Resurface Pla rounds Re lace 300,000 300,000 General Fund
Parks&Rec lRe lace N.Ballaine Pla round Equipment Re lace 300,000 390,000 General Fund
Parks&Rec Construct Wellin ton Pavilion New 400,000 400,000 General Fund
Parks&Rec Evaluate/Rebuild Lagoon Boardwalk I Replace 240,000 1 1 240,000 General Fund
Parks&Rec New Communitv Rec Cenjgr I New 20,000,000 S 20AOOA00 S General Fund Grant?
41111
General Funds $9,480,000 $5,334,942 $35,425,000 $605,000 $105,000 $340,000 $238,489,942 $187,750,000
$51,289,942 Total City Projected Cost
164
City of Seward
Capital Improvement Plan-Enterprise Funds
2023-2028
New or Forecasted City Cost Forecasted
Pro lect Descri tion Re lace 2023 2024 2025 2026 2027 2028 Project Cost Other Source Source
Critical Capital Need:
Phase I Infrastructure(Nash Road Project/Seward Hwy
Electric 115kV Upgrades) Replace 4062337 4062337 Revenue Bond
Substation Voltage Conversions&Refurb(Fort Raymond
Electric &Lawin Replace 2,907,269 2,907,269 5,814,537 Revenue Bond
Electric Spring Creek Substation Refurbishment Replace 3,369,769 3,369,769 Revenue Bond
Electric Double Circuits to Harbor from Fort Raymond New 3,259,132 3,259,132 Electric
New Substation Transformseis-Fort Raymond(2)&
Electric Lawin 1 Replace $ 1,776,478 $ 888,239 $ 2,664,716 $ Revenue Bond
Electric Stoney Creek Cable Replace $ 250,000 $ 250,000 $ Electric
Hi h-Risk Capital Need:
Electric Old Mill#3-Cable Replace 250 00 250 000 Electric
Electric Gatewa Dora Way-Cable Replace 225000 225000 Electric
Electric Radiator Hoods-Fort Ra mond Plant Re lace 230 000 230,000 Electric
Moderate-Risk Capital Need:
Electric uesta Woods-Cable Replace 130 000 130 000 Electric
Electric Nash Woods Phase I-Cable Re lace $ 250,000 25$ 0,000 $ Electric
Electric Securit Cameras-Fort Raymond Re lace $ 210,000 1 1 1$ 210,000 1$ I Electric
Electric Seward Hi hwa Transmission U rade Re lace $ 426.184 1 1 1 1 1$ 426,184 1$ I Revenue Bond
Harbor 50 Ton wash down Pad 1
New 0 1 500,000 500 00 Fed infrastructure rant
Harbor Electric on X-Float New 200000 200000 800000 400,00 Facilit Grant Pro ram
Harbor 5 ton crane on I-dock New, $0 1 1 1 1 1 1$ 500,000 1$ 500'000 1 Fed infrastructure grant
Harbor IFloat Extension Z-Float New 1,250,000 1,250,000 5,000,000 2,500,200 Cit State Facili Grant
Harbor IHarbormaster Office-Feasibility Study I N 1$ 100,000 1$ Harbor
SMIC
SMIC Additional Water Service New 20000 20000 Cit
SMIC Im rove Draina a New 1000000 1000000 Cit
SMIC Fence Stora a area New $ 500,000 $ 500,000 $ Cit
SMIC Additional power stalls New 0500000 500000 Cit
SMIC Pave Cityowned SMIC Roads New $ 1,500,000 $ 1,500,000 $ Cit
SMIC Finish North Dock Pavin New 1 000 000 1 000 000 Cit
SMIC Water-North Dock Water Meter House New $ 48p00 $ 48,000 $ Cit
Critical Capital Need:
Water Lowell Can on 200K allon Tank with 500K all on tank Replace 0 0 1 000 000 1 000 00 Infr.Grant
Water Des n-H ochorite Generator-SMIC New $ 38,000 $ 76,000 $ 38,000 Rural Water loan
Water Construction-H ochorite Generator-SMIC New 200000 900000 200,000 Rural Water loan
Water Replace water lines-Elm Street Replace 220,000 220,000 Water Fund
Hi High-Risk Capital Need:
Water Gatewa Tank Roof New $ 150,000 $ 300,000 $ 150p00 Rural Water loan
Water Well abandonment-Fart Raymond Property New $ 45,000 $ 45,000 $ Water Fund
165
City of Seward
Capital Improvement Plan-Enterprise Funds
2023-2028
New or Forecasted City Cost Forecasted
Pro'ect Descri tion Re lace 2023 2024 2025 2026 2027 2028 project Cost Other Source Source
Moderate-Risk Capital Need:
Water Double wall fuel tank water Replace 25,000 25,000 50,000 Water Fund
Water Water Meter Program-with auto-readers New $ 125,000 $ 125,000 $ 250,000 $ Infrastructure
Water Distribution Piping rades 'ect 1 Replace 3,000,000 3,000,000 Water Fund
Water Distribution Piping upgrades(ductile iron pipe project 2) Replace $0 $ 3,000,000 $ 3,000,000 Infr.Grant
Water Refurbish#4 production well Replace 50000 50000 Water Fund
Replace 10"and 14"AC water line btwn Phoenix and Sea
Water Lion Replace $ 250,000 $ 500,000 $ 250,000 Loan, rant,?
Water New water main on Ballaine New 200 00 200 000 Rural Water loan
Wastewater
Critical Capital Need:
Wastewater ISMIC piping for bypass design&construction New $75,000 $75,000 150,000 Wastewater Fund
Hi h-Risk Capital Need:
Wastewater ITwo double wall fuel tanks.251,in 2023-2025 Replace 1 $ 25,000 $ 25,000 $ 50 000 $ Wastewater Fund
Wastewater Manhole refurbishment Fe 1'' 120000 120000 Wastewater Fund
Moderate-Risk Capital Need:
Wastewater SMIC lower lift station(engineering only) New 75,000 75,000 Wastewater Fund
Wastewater SMIC lower lift station construction New $ 225,000 $ 225,000 $ Wastewater Fund
Wastewater Wastewater Lagoon sludge oval Replace 2000000 2000000 Infr.Grant
Wastewater Water Meter Program with auto-readers New $ 125,000 $ 125,000 $ 250,000 $ Infrastructure
Wastewater Replace infrastructure past useful life Replace 330,000 330,000 ARPA Funds?
Wastewater Afo nak New $ 500,000 $ 500,000 $ ARPA Funds?
Wastewater Maple New 360000 360000 ARPA Funds?
Wastewater Hemlock New 675000 675000 Clean Water Loan
Wastewater Fencing C&Lowell Point W W Lagoon Replace $ 60,000 $ 60,000 $ Clean Water Loan
Wastewater Aeration E u ment New 136000 136000 Wastewater Fund
Wastewater Blowers x3 New $ 213,333 1$ 106,667 1 $ 320,000 1$ Wastewater Fund
Wastewater Disenfection Required New I 1 1500000 1500000 Clean Water Loan
Wastewater Sewer line re lacement alle in 500 block of 6th Ave re lace1$ 67,500 $ 67,500 $ Wastewater Fund
Wastewater $
Parkinqq Kiosks Replace $ 100p00 $ 100,000 $ Parkina Reserves
Enterprise Funds $ 5,177,833 $ 12,108,935 $ 12,729,409 $ 4,485,000 $ 3,000,000 $ 2,580,000 $ 48,619,176 $ 8,538,000
$ 40,081,176 Total City Projected Cost
RaH g(a):
tritka/Risk(C):Litety to fa#.,Mti next 5 years
Hq�Risk(H):Likely to fa,1 ti 5-10 years
ftoerate Risk(M):ttndntaws uxreasing rost to-to and operate.
"New"refkcts aeab'm cr p cdas ofa new asset,'notrGo/mg an s risting asset
166
City of Seward
Capital Improvement Plan-Motorpool
2023-2028
New or Forecasted City Cost Forecasted
Department Project Description Replace 2023 2024 2025 2026 2027 2028 Project Cost Source
All A
Police Police cruisers with equipment(4) Replace $ 240,000 $ 240,000 $ 480,000.00 Motor Pool
Library Library/Museum vehicle New $ - $ - Transfer vehicle from other department
Harbor Crane/Oil Truck Replace $ 80,000 $ 80,000.00 Motor Pool
Public Works Streets L90 loader -2022 Budget Replace $ 255,000.00 $ 255,000.00 Motor Pool
Public Works Toolcat,or Small Loader,or Muni Tractor Replace $ 138,000.00 $ 138,000.00 Motor Pool
Public Works Equipment Trailer New $ 26,000.00 $ 26,000.00 Motor Pool
Public Works Tractor and brush hog mower-W,W/W Replace $ 133,000.00 $ 133,000.00 Motor Pool
Public Works 8 Yard Sander/Plow Truck Replace $ 285,000.00 1 $ 285,000.00 Motor Pool
Public Works Pickup Truck w/plow-Streets Replace $ 70,000.00 $ 70,000.00 Motor Pool
Public Works Road Grader-Streets Replace $ 590,000.00 $ 590,000.00 Motor Pool
Public Works Pickup Truck-Water W/W Replace $ 60,000.00 $ 60,000.00 Motor Pool
Public Works Shop Mechanic Truck Replace $ 75,000.00 $ 75,000.00 Motor Pool
Wastewater Mobile Standby Generator New $ 150,000.00 $ 150,000.00 Motor Pool
000 000 000 000 60,000 000 $ 2,342,000
Motorpool Fund $ 495,000 $ 527,000 $ 355,000 $ 830,000 $ 60,000 $ 75,000 $2,342,000
$2,342,000 Total City Projected Cost
Motorpool Beginning Cash Balance 1/1/2022=$3,719,131.00(Ties to ACFR)
Motorpool Estimated Cash Balance 12/31/2022=$4,468,697.00
167
City of Seward
Action Memorandum 2023-003
Meeting Date: March 13, 2023
To: City Council
From: Brenda Ballou, City Clerk
Subject: Action Memorandum 2023-003: Appoint a citizen to serve as the city's
representative on the Prince William Sound Regional Citizens' Advisory
Council (PWSRCAC) with a term to expire May, 2025
Background and justification:
The City of Seward retains a seat on the Prince William Sound Regional Citizens'Advisory Council
(PWSRCAC). The current seat is held by Patrick Domitrovich who was originally appointed in
March, 2021 and whose term will expire in May, 2023.
The City Clerk solicited letters of interest from February 28 — March 10, 2023 at 5:00 p.m. Letters
of interest will be furnished to council as a laydown at the meeting in order to allow citizens the
opportunity to submit up to the deadline.
There is no formal appointment process outlined for this seat on the PWSRCAC. If there is more
than one citizen interested, the recommendation is to use the ballot voting format; if there is one
applicant, council may move directly to making a motion to appoint.
The applicant must receive at least four of the votes to be appointed.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
168
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Note: amounts are unaudited
Fund Balance/Net position — restricted $
Fund Balance/Net position — unrestricted/unassigned $
Available Unrestricted Cash Balance: $
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
H
Adopt AM
Other:
Disposition (Completed by the City Clerk's Office)
169
9'ecem6er '3t, 2o22
U)n a u dii fed
'Financials,
December 31, 2022 Financials
Unaudited Overview
General Fund
Actual Budget
Revenues $ 15,590,709.57 $ 14,834,896.00
Expense - Personnel $ 8,132,746.00 $ 9,030,397.53
Expense - Non personnel $ 6,639,059.00 $ 8,128,598.00
Revenue over Expense $ 818,904.57 $ (2,324,099.53)
Harbor
Actual Budget
Revenues $ 3,102,012.00 $ 3,774,568.00
Personnel $ 1,144,025.00 $ 1,137,445.00
Non personnel $ 1,575,770.00 $ 3,295,229.00
Revenue over Expense $ 382,217.00 $ (658,106.00)
SMIC
Actual Budget
Revenues $ 936,778.00 $ 2,118,872.00
Personnel $ 173,103.00 $ 160,560.00
Non personnel $ 572,480.00 $ 2,195,361.00
Revenue over Expense $ 191,195.00 $ (237,049.00)
Parking
Actual Budget
Revenues $ 394,486.00 $ 341,350.00
Personnel $ 15,758.00 $ 46,430.00
Non personnel $ 181,539.00 $ 221,425.00
Revenue over Expense $ 197,189.00 $ 73,495.00
Electric
Actual Budget
Revenues $ 14,533,643.00 $ 14,240,010.00
Personnel $ 1,822,717.00 $ 1,988,247.00
Non personnel $ 10,531,653.00 $ 12,953,838.00
Revenue over Expense $ 2,179,273.00 $ (702,075.00)
171
Water
Actual Budget
Revenues $ 2,034,342.00 $ 1,633,125.00
Personnel $ 418,289.00 $ 447,889.00
Non personnel $ 787,082.00 $ 1,524,722.00
Revenue over Expense $ 828,971.00 $ (339,486.00)
Waste Water
Actual Budget
Revenues $ 1,632,696.00 $ 1,405,970.00
Personnel $ 375,120.00 $ 334,863.00
Non personnel $ 743,824.00 $ 1,308,754.00
Revenue over Expense $ 513,752.00 $ (237,647.00)
172
City of Seward
General Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
4000 Tax Revenue-Sales 7,635,648.00 6,000,000.00 1,635,648.00 127%
4010 Tax Revenue- Real Property 1,214,960.00 1,250,000.00 (35,040.00) 97%
4011 Tax Revenue- Personal Property 469,568.00 450,000.00 19,568.00 104%
4012 Tax Revenue- Motor vehicle 21,111.00 23,500.00 (2,389.00) 90%
4020 Hotel/Motel Room Tax 771,495.00 675,000.00 96,495.00 114%
4030 Payments in Lieu of Tax 147,705.00 130,000.00 17,705.00 114%
4031 Contra Payments in Lieu of Tax (136,677.00) - (136,677.00) 0%
4040 Penalties and Interest on Taxes 3,898.00 3,500.00 398.00 111%
4100 Building Permits 106,020.00 65,100.00 40,920.00 163%
4101 Permits-Taxi 2,179.00 1,100.00 1,079.00 198%
4102 DMV- Drivers License 15,738.00 15,000.00 738.00 105%
4103 DMV- Motor Vehicles 42,685.00 60,000.00 (17,315.00) 71%
4104 Animal Control Licenses 85.00 175.00 (90.00) 49%
4105 Business License 33,120.00 22,000.00 11,120.00 151%
4106 License and Permits- Misc 7,461.00 3,150.00 4,311.00 237%
4107 Inspection Fees - 1,650.00 (1,650.00) 0%
4200 Revenue Sharing 136,622.00 - 136,622.00 0%
4202 Jail Contract 368,952.00 368,952.00 - 100%
4203 Dispatch Contract w/State of AK 36,000.00 36,000.00 100%
4204 KPB 911 Dispatch 52,800.00 52,800.00 100%
4206 Alaska Raw Fish Tax 370,953.00 400,000.00 (29,047.00) 93%
4207 Fisheries Resource Landing Tax 9,928.00 2,750.00 7,178.00 361%
4251 Grant Revenue- Federal Grants 50,232.00 1,200,000.00 (1,149,768.00) 4%
4252 Grant Revenue-State Grants 7,000.00 11,500.00 (4,500.00) 61%
4253 Grant Revenue- Misc Grants 14,636.00 8,410.00 6,226.00 174%
4300 Admin. Exp. -Jail 114,788.00 114,900.00 (112.00) 100%
4301 Admin Exp.- Harbor 451,488.00 382,117.00 69,371.00 118%
4302 Admin. Exp. -SMIC 148,709.00 101,993.00 46,716.00 146%
4303 Admin. Exp.- Parking Fund 12,025.00 12,025.00 - 100%
4304 Admin. Exp. - Electric 1,005,612.00 1,005,612.00 100%
4305 Admin. Exp. -Water 277,420.00 277,420.00 - 100%
4306 Admin. Exp. -Sewer 169,425.00 169,417.00 8.00 100%
4307 Copying Fees 5,180.00 5,750.00 (570.00) 90%
4308 Sales Tax Credit 4,000.00 4,000.00 - 100%
4309 Zoning Fees 4,943.00 3,250.00 1,693.00 152%
4313 Comm Dev Printing Fees 340.00 - 340.00 0%
4320 Misc Dog Fees 210.00 550.00 (340.00) 38%
4322 Miscellaneous Dispatching 10,000.00 10,000.00 100%
4324 Animal Shelter Donations 20,611.57 - 0%
173
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
4323 Miscellaneous Police Fees 2,648.00 2,500.00 148.00 106%
4330 Street Work Orders 489.00 - 489.00 0%
4331 Shop Work Orders 868.00 1,775.00 (907.00) 49%
4340 P&R: Public Use Fees - 100.00 (100.00) 0%
4341 P&R: Punchard Fees 318.00 - 318.00 0%
4342 P&R:Class Registrations 315.00 315.00 0%
4343 P&R: Facility Rental 13,732.00 - 13,732.00 0%
4345 P&R:Special Events 13,136.00 19,750.00 (6,614.00) 67%
4347 P&R:Shower Fees - 19,500.00 (19,500.00) 0%
4349 P&R: Pavilion Fees 7,948.00 4,750.00 3,198.00 167%
4350 P&R:Camping Fees 795,105.00 1,000,000.00 (204,895.00) 80%
4351 P&R:Camping w/Utilities 588,150.00 450,000.00 138,150.00 131%
4356 P&R: Cemetery Plot Fees - 400.00 (400.00) 0%
4357 P&R: Memorial Bench Fees - 3,000.00 (3,000.00) 0%
4358 P&R:Camping Reservation Cancellation Fees 65,590.00 50,000.00 15,590.00 131%
4370 Library Service Revenue 15,858.00 12,200.00 3,658.00 130%
4371 Library Circulation Revenue 489.00 3,325.00 (2,836.00) 15%
4373 Museum Admissions 12,840.00 11,075.00 1,765.00 116%
4380 Land Rents& Leases 53,850.00 42,500.00 11,350.00 127%
4382 Jail Facility Rental 30,000.00 30,000.00 - 100%
4383 Municipal Building Rent - 52,200.00 (52,200.00) 0%
4400 Fines and Bails 28,759.00 15,700.00 13,059.00 183%
4500 GF Interest on Investments 243,578.00 - 243,578.00 0%
4501 GF Penalties& Interest 1,039.00 1,500.00 (461.00) 69%
4610 Surplus Sales 307.00 - 307.00 0%
4611 Gravel Sales 79,980.00 225,000.00 (145,020.00) 36%
4620 Franchise Fee- Refuse 28,281.00 22,000.00 6,281.00 129%
4630 City Clerk Fees 60.00 - 60.00 0%
4639 Misc Service Fees 469.00 469.00 0%
5899 Miscellaneous Revenue 30.00 30.00 0%
Total Revenues 15,590,709.57 14,834,896.00 755,813.57 105%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 4,531,130.00 5,094,920.20 (563,790.20) 89%
6001Overtime 308,053.00 229,345.49 78,707.51 134%
6002 Standby Time 21,310.00 8,863.21 12,446.79 240%
6003 Legislative Stipends 33,512.00 44,400.00 (10,888.00) 75%
6100 Medicare 87,134.00 101,355.52 (14,221.52) 86%
6101 Unemployment Insurance - 1,000.00 (1,000.00) 0%
6102 Workers' Compensation 136,929.00 229,905.75 (92,976.75) 60%
6201 Retirement Benefits 997,835.00 1,108,796.89 (110,961.89) 90%
6202 Health Insurance 2,037,841.00 2,211,810.47 (173,969.47) 92%
6209 PERS DC Forfeitures (20,998.00) (20,998.00) 0%
Total Personnel Costs: 8,132,746.00 9,030,397.53 (897,651.53) 90%
174
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7000 Audit 113,847.00 120,175.00 (6,328.00) 95%
7001 Communications 143,949.00 130,750.00 13,199.00 110%
7002 Postage and Freight 28,665.00 35,675.00 (7,010.00) 80%
7003 Banking&Credit Card Fees 101,010.00 108,060.00 (7,050.00) 93%
7004Insurance 331,268.00 293,778.00 37,490.00 113%
7006 Legal 105,644.00 123,000.00 (17,356.00) 86%
7007 Legal Settlement 223.00 - 223.00 #DIV/0!
7009 Contracted Services 1,744,337.00 2,979,528.00 (1,235,191.00) 59%
7010 Engineering 379.00 45,000.00 (44,621.00) 1%
7011 Testing 2,026.00 4,625.00 (2,599.00) 44%
7012 Other Special Services 35,105.00 38,775.00 (3,670.00) 91%
7013 State Lobbying Fees 85,500.00 85,500.00 - 100%
7014 Federal Lobbying Fees 99,671.00 92,000.00 7,671.00 108%
7015 Utilities 623,919.00 627,300.00 (3,381.00) 99%
7016 Heating Fuel 110,705.00 81,190.00 29,515.00 136%
7017 Rents& Leases 62,050.00 88,750.00 (26,700.00) 70%
7018 Towing Fees - 5,000.00 (5,000.00) 0%
7021 Legal -Clerk - 5,000.00 (5,000.00) 0%
7200 Library Materials-Other 139.00 - 139.00 0%
7201 Library Books 10,381.00 10,150.00 231.00 102%
7202 Library Periodicals 1,799.00 2,250.00 (451.00) 80%
7203 Library Standing Orders 1,191.00 4,000.00 (2,809.00) 30%
7204 Library Non-Print 1,412.00 5,500.00 (4,088.00) 26%
7205 Library Electronic Materials 4,187.00 4,500.00 (313.00) 93%
7208 Museum Collection Supplies - 1,200.00 (1,200.00) 0%
7210 Vehicle Supplies 23,640.00 18,125.00 5,515.00 130%
7211 Gas& Lube 120,997.00 144,871.00 (23,874.00) 84%
7212 Uniform Allowance 15,114.00 20,250.00 (5,136.00) 75%
7213 Safety Equipment 68,682.00 75,950.00 (7,268.00) 90%
7214 Janitorial Supplies 19,415.00 16,200.00 3,215.00 120%
7215 Operating Supplies 426,842.00 415,626.00 11,216.00 103%
7216 Maintenance& Repair 201,070.00 286,325.00 (85,255.00) 70%
7217 Small Tools& Equipment 199,682.00 186,417.00 13,265.00 107%
7218 Inmate Meals 14,772.00 9,000.00 5,772.00 164%
7300 Advertising 49,176.00 47,175.00 2,001.00 104%
7301 Subscriptions& Dues 79,701.00 100,050.00 (20,349.00) 80%
7302 Travel &Subsistence 111,684.00 142,050.00 (30,366.00) 79%
7303 Education &Training 47,568.00 81,350.00 (33,782.00) 58%
7304 Equipment Rent 5,245.00 17,050.00 (11,805.00) 31%
7307 GF Administrative Fee 114,788.00 114,788.00 100%
7309 Police Academy Training 13,638.00 26,000.00 (12,362.00) 52%
7310 Recording Fees 322.00 - 322.00 0%
7800 Sister City Program - 6,250.00 (6,250.00) 0%
7801 Contributions to Chamber 108,717.00 108,717.00 100%
7802 Contributions to Senior Citizens 80,000.00 80,000.00 100%
175
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
7804 Elections 3,492.00 35,000.00 (31,508.00) 10%
7805 Promotion 7,616.00 9,000.00 (1,384.00) 85%
7806 Volunteer Fireman Stipend 47,600.00 47,600.00 100%
7807 Contingency 2,630.00 5,000.00 (2,370.00) 53%
7808 Bad Debt Expense 26.00 - 26.00 0%
7810 Miscellaneous Expense 4,987.00 7,750.00 (2,763.00) 64%
7813 Contributions to Small Business Position 25,000.00 25,000.00 - 100%
8001 Unrealized Loss on Investments 304,289.00 - 304,289.00 0%
8012 Debt Service Interest Expense 196,481.00 242,733.00 (46,252.00) 81%
8101Infrastructure - 126,766.00 (126,766.00) 0%
8102 Buildings - 60,000.00 (60,000.00) 0%
8103 Capital Equipment 208,628.00 251,999.00 (43,371.00) 83%
8104 Motor Pool Rent 314,850.00 314,850.00 100%
8300 Debt Service Principal 215,000.00 215,000.00 100%
Total Non-Personnel Costs: 6,639,059.00 8,128,598.00 (1,489,539.00) 82%
Total Expenditures 14,771,805.00 17,158,995.53 (2,387,190.53) 86%
Excess Revenue Over(Under) Expenditures 818,904.57 (2,324,099.53) 3,143,004.10 -35%
176
Harbor Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5000 Land Rents& Leases 429,276.00 401,150.00 28,126.00 107%
5001 Land Lease Credits 0.00 (63,247.00) 63,247.00 0%
5100 Transient Moorage 791,215.00 578,900.00 212,315.00 137%
5101 Moorage 1,179,313.00 1,166,275.00 13,038.00 101%
5102 Wharfage 41,888.00 49,000.00 (7,112.00) 85%
5103 Boat Lift Fees 98,663.00 88,700.00 9,963.00 111%
5105 Harbor Power Sales 374,396.00 379,500.00 (5,104.00) 99%
5150 Shower Fees 15,647.00 14,700.00 947.00 106%
5153 Fuel Pumping Fee 49,014.00 30,450.00 18,564.00 161%
5154 Waiting List Fees 10,836.00 7,575.00 3,261.00 143%
5155 Towing Fees 420.00 1,050.00 (630.00) 40%
5156 Pumping Boats 190.00 200.00 (10.00) 95%
5157 North Harbor Launch Fee 16,916.00 26,900.00 (9,984.00) 63%
5158 South Harbor Launch Fee 17,505.00 14,275.00 3,230.00 123%
5800 Labor&Services 2,043.00 6,425.00 (4,382.00) 32%
5890 Collection of Doubtful Accounts 0.00 600.00 (600.00) 0%
5899 Miscellaneous Revenue 9,021.00 1,600.00 7,421.00 564%
5901 EF Investment Interest 12,391.00 7,950.00 4,441.00 156%
5905 EF Penalties and Interest 10,106.00 7,950.00 2,156.00 127%
5940 Amortization of Contributions-in-Aid 0.00 1,054,615.00 (1,054,615.00) 0%
5941 Amortization of Bond Premiums 43,172.00 0.00 43,172.00 0%
Total Revenues 3,102,012.00 3,774,568.00 (672,556.00) 82%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 635,818.00 659,050.00 (23,232.00) 96%
6001Overtime 22,296.00 28,575.00 (6,279.00) 78%
6002 Standby Time 28,478.00 12,625.00 15,853.00 226%
6100 Medicare 11,525.00 11,425.00 100.00 101%
6102 Workers' Compensation 26,188.00 51,005.00 (24,817.00) 51%
6201 Retirement Benefits 134,358.00 151,175.00 (16,817.00) 89%
6202 Health Insurance 285,362.00 223,590.00 61,772.00 128%
Total Personnel Costs: 1,144,025.00 1,137,445.00 6,580.00 101%
177
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7001 Communications 16,311.00 14,000.00 2,311.00 117%
7002 Postage and Freight 2,790.00 5,200.00 (2,410.00) 54%
7003 Bank and Credit Card Fees 74,307.00 70,150.00 4,157.00 106%
7004Insurance 139,116.00 103,057.00 36,059.00 135%
7006 Legal 300.00 10,000.00 (9,700.00) 3%
7009 Contracted Services 105,558.00 95,550.00 10,008.00 110%
7010 Engineering 0.00 5,000.00 (5,000.00) 0%
7011 Testing 407.00 1,175.00 (768.00) 35%
7015 Utilities 139,863.00 135,000.00 4,863.00 104%
7016 Heating Fuel 15,294.00 13,800.00 1,494.00 111%
7100 General Power for Resale 307,440.00 300,000.00 7,440.00 102%
7211 Gas& Lube 25,661.00 27,600.00 (1,939.00) 93%
7212 Uniform Allowance 103.00 500.00 (397.00) 21%
7213 Safety Equipment 7,836.00 9,900.00 (2,064.00) 79%
7214 Janitorial Supplies 8,656.00 10,025.00 (1,369.00) 86%
7215 Operating Supplies 17,415.00 21,700.00 (4,285.00) 80%
7216 Maintenance& Repair 36,727.00 47,400.00 (10,673.00) 77%
7217 Small Tools& Equipment 1,602.00 21,000.00 (19,398.00) 8%
7300 Advertising 895.00 2,700.00 (1,805.00) 33%
7301 Subscriptions& Dues 1,632.00 1,500.00 132.00 109%
7302 Travel &Subsistence 13,855.00 12,000.00 1,855.00 115%
7303 Education &Training 725.00 2,100.00 (1,375.00) 35%
7304 Equipment Rent 0.00 1,800.00 (1,800.00) 0%
7321 Harbor General Indirect Costs 524,014.00 524,020.00 (6.00) 100%
7322 Harbor Admin Indirect Costs 592,221.00 592,240.00 (19.00) 100%
7324 Gen Fund Indirect Costs 451,488.00 382,117.00 69,371.00 118%
7325 Harbor Internal Cost Allocation (1,245,757.00) (1,156,439.00) (89,318.00) 108%
7330 P.I.L.T. 208,565.00 189,202.00 19,363.00 110%
7331 Reclass PILT to Transfer-Out (208,565.00) (189,202.00) (19,363.00) 110%
7808 Bad Debt Expense 0.00 9,575.00 (9,575.00) 0%
7810 Miscellaneous Expense 158.00 1,175.00 (1,017.00) 13%
7900 Depreciation Expense 0.00 1,502,358.00 (1,502,358.00) 0%
8001 Unrealized Loss on Investments 99,410.00 0.00 99,410.00 0%
8012 Debt Service Interest Expense 80,475.00 98,850.00 (18,375.00) 81%
8013 Amortize Deferred Loss on Bonds 16,176.00 16,176.00 0.00 100%
8101Infrastructure 76,630.00 0.00 76,630.00 0%
8103 Capital Equipment 462.00 0.00 462.00 0%
8104 Motor Pool Rent 64,000.00 64,000.00 0.00 100%
8300 Debt Service Principal 0.00 350,000.00 (350,000.00) 0%
Total Non-Personnel Costs: 1,575,770.00 3,295,229.00 (1,719,459.00) 48%
Total Expenditures 2,719,795.00 4,432,674.00 (1,712,879.00) 61%
Excess Revenue Over(Under) Expenditures 382,217.00 (658,106.00) 1,040,323.00 -58%
178
SMIC Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5000 Land Rents& Leases 173,373.00 167,700.00 5,673.00 103%
5101 Moorage 72,283.00 46,775.00 25,508.00 155%
5102 Wharfage 14,781.00 9,550.00 5,231.00 155%
5103 Boat Lift Fees 225,787.00 215,000.00 10,787.00 105%
5104 Storage Fees 255,450.00 181,000.00 74,450.00 141%
5106 SMIC Power Sales 162,738.00 70,625.00 92,113.00 230%
5109 Washdown Pad Fees 12,686.00 7,400.00 5,286.00 171%
5110 Crane Fees 5,963.00 1,000.00 4,963.00 596%
5153 Fuel Pumping Fee 397.00 700.00 (303.00) 57%
5800 Labor&Services 394.00 1,800.00 (1,406.00) 22%
5802 Equipment Rental 0.00 1.00 (1.00) 0%
5901 EF Investment Interest 1,326.00 0.00 1,326.00 0%
5921 Federal Grant Funds 11,600.00 43,676.00 (32,076.00) 27%
5940 Amortization of Contributions-in-Aid 0.00 1,373,645.00 (1,373,645.00) 0%
Total Revenues 936,778.00 2,118,872.00 (1,182,094.00) 44%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 102,977.00 85,300.00 17,677.00 121%
6001Overtime 3,113.00 3,405.00 (292.00) 91%
6100 Medicare 1,612.00 1,310.00 302.00 123%
6102 Workers' Compensation 5,185.00 5,740.00 (555.00) 90%
6201 Retirement Benefits 23,258.00 19,325.00 3,933.00 120%
6202 Health Insurance 36,958.00 45,480.00 (8,522.00) 81%
Total Personnel Costs: 173,103.00 160,560.00 12,543.00 108%
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7002 Postage and Freight 2,257.00 4,075.00 (1,818.00) 55%
7004Insurance 22,327.00 19,075.00 3,252.00 117%
7006 Legal 0.00 10,000.00 (10,000.00) 0%
7009 Contracted Services 56,699.00 58,725.00 (2,026.00) 97%
7015 Utilities 26,359.00 35,300.00 (8,941.00) 75%
7016 Heating Fuel 2,284.00 6,900.00 (4,616.00) 33%
7100 General Power for Resale 112,788.00 70,775.00 42,013.00 159%
7211 Gas& Lube 9,820.00 16,675.00 (6,855.00) 59%
7213 Safety Equipment 0.00 1,500.00 (1,500.00) 0%
7215 Operating Supplies 2,037.00 2,500.00 (463.00) 81%
7216 Maintenance& Repair 35,885.00 32,225.00 3,660.00 111%
179
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
7217 Small Tools& Equipment 437.00 6,000.00 (5,563.00) 7%
7302 Travel &Subsistence 138.00 100.00 38.00 138%
7303 Travel &Subsistence 4,825.00 0.00 4,825.00 0%
7321 Harbor General Indirect Costs 66092.00 66,110.00 (18.00) 100%
7322 Harbor Admin Indirect Costs 63:430.00 63,450.00 (20.00) 100%
7323 SMIC General Indirect Costs 138,732.00 142,350.00 (3,618.00) 97%
7324 Gen Fund Indirect Costs 148,709.00 101,993.00 46,716.00 146%
7325 Harbor Internal Cost Allocation (138,732.00) (139,122.00) 390.00 100%
7330 P.I.L.T. 63,985.00 37,772.00 26,213.00 169%
7331 Reclass PILT to Transfer-Out (63,985.00) (37,772.00) (26,213.00) 169%
7808 Bad Debt Expense 0.00 2,850.00 (2,850.00) 0%
7900 Depreciation Expense 0.00 1,650,204.00 (1,650,204.00) 0%
8001 Unrealized Loss on Investments 6,793.00 0.00 6,793.00 0%
8101Infrastructure 0.00 43,676.00 (43,676.00) 0%
8103 Capital Equipment 11,600.00 0.00 11,600.00 0%
Total Non-Personnel Costs: 572,480.00 2,195,361.00 (1,622,881.00) 26%
Total Expenditures 745,583.00 2,355,921.00 (1,610,338.00) 32%
Excess Revenue Over(Under) Expenditures 191,195.00 (237,049.00) 428,244.00 -81%
180
City of Seward
Parking Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5200 S. Harbor Lot 137,627.00 126,500.00 11,127.00 109%
5201 N. Harbor Lot 165,225.00 99,600.00 65,625.00 166%
5202 N.E. Ramp Lot 13,579.00 41,300.00 (27,721.00) 33%
5204 S. Harbor Uplands Lot 19,136.00 19,200.00 (64.00) 100%
5205 Slip Holder Parking Passes 20,234.00 26,025.00 (5,791.00) 78%
5206 Employee Passes 3,178.00 4,450.00 (1,272.00) 71%
5207 Miscellaneous Parking Fees 2,069.00 - 2,069.00 0%
5209 Company Vehicle Pass 327.00 - 327.00 0%
5210 Vehicle w/Trailer 9,533.00 14,625.00 (5,092.00) 65%
5211 Visitor Parking Permits 4,206.00 2,650.00 1,556.00 159%
5212 Fines- Parking Tickets 935.00 3,000.00 (2,065.00) 31%
5899 Miscellaneous Revenue (50.00) - (50.00) 0%
5901 EF Investment Interest 2,166.00 4,000.00 (1,834.00) 54%
5904 EF Misc. Interest Revenue 16,321.00 - 16,321.00 0%
Total Revenues 394,486.00 341,350.00 53,136.00 116%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 8,245.00 32,675.00 (24,430.00) 25%
6001Overtime - 2,000.00 (2,000.00) 0%
6100 Medicare 631.00 1,360.00 (729.00) 46%
6102 Workers' Compensation 37.00 3,195.00 (3,158.00) 1%
6201 Retirement Benefits 1,787.00 4,100.00 (2,313.00) 44%
6202 Health Insurance 5,058.00 3,100.00 1,958.00 163%
Total Personnel Costs: 15,758.00 46,430.00 36,392.00 34%
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7001 Communications 818.00 2,000.00 (1,182.00) 41%
7002 Postage and Freight 265.00 600.00 (335.00) 44%
7003 Bank and Credit Card Fees 11,949.00 12,975.00 (1,026.00) 92%
7004Insurance 1,173.00 4,300.00 (3,127.00) 27%
7006 Legal - 2,000.00 (2,000.00) 0%
7009 Contracted Services 5,800.00 4,500.00 1,300.00 129%
7015 Utilities 852.00 2,000.00 (1,148.00) 43%
7210 Vehicle Supplies - 1,950.00 (1,950.00) 0%
7211 Gas& Lube - 1,466.00 (1,466.00) 0%
7212 Uniform Allowance 251.00 675.00 (424.00) 37%
7213 Safety Equipment - 350.00 (350.00) 0%
181
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
7214 Janitorial Supplies - 100.00 (100.00) 0%
7215 Operating Supplies 111,608.00 126,009.00 (14,401.00) 89%
7216 Maintenance& Repair 4,000.00 7,275.00 (3,275.00) 55%
7217 Small Tools& Equipment 2,480.00 2,150.00 330.00 115%
7300 Advertising - 300.00 (300.00) 0%
7301 Subscriptions& Dues 2,475.00 2,175.00 300.00 114%
7307 GF Administrative Fee 12,025.00 12,025.00 - 100%
7330 P.I.L.T. 30,084.00 28,810.00 1,274.00 104%
7331 Reclass PILT to Transfer-Out (30,084.00) (28,810.00) (1,274.00) 104%
7900 Depreciation Expense - 25,575.00 (25,575.00) 0%
8001 Unrealized Loss on Investments 14,843.00 - 14,843.00 0%
8104 Motor Pool Rent 13,000.00 13,000.00 - 100%
Total Non-Personnel Costs: 181,539.00 221,425.00 (28,528.00) 82%
Total Expenditures 197,297.00 267,855.00 7,864.00 74%
Excess Revenue Over(Under) Expenditures 197,189.00 73,495.00 45,272.00 268%
182
Electric Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5300 Residential 1,678,200.00 1,810,000.00 (131,800.00) 93%
5302 Residential fuel factor 1,780,206.00 1,565,130.00 215,076.00 114%
5303 Residential customer charge 547,658.00 481,575.00 66,083.00 114%
5310 SG Service 1,003,784.00 1,050,000.00 (46,216.00) 96%
5312 SG fuel factor 1,002,547.00 830,000.00 172,547.00 121%
5313 SG Customer Charge 284,413.00 242,000.00 42,413.00 118%
5320 LG Service 965,674.00 1,200,000.00 (234,326.00) 80%
5322 LG fuel factor 2,217,909.00 1,889,500.00 328,409.00 117%
5323 LG customer charge 41,923.00 45,260.00 (3,337.00) 93%
5324 LG demand charge 1,451,554.00 1,526,645.00 (75,091.00) 95%
5327 RES Alternate Energy (274.00) - (274.00) 0%
5350 Harbor Fund Power Sales 223,533.00 191,500.00 32,033.00 117%
5352 Harbor power fuel factor 215,815.00 161,900.00 53,915.00 133%
5360 Street&Yard 76,314.00 77,200.00 (886.00) 99%
5362 Yard Light Fuel 7,809.00 5,900.00 1,909.00 132%
5370 Industrial Service 381,869.00 499,500.00 (117,631.00) 76%
5371 Industrial Customer Charge 3,372.00 1,600.00 1,772.00 211%
5372 Industrial Demand Charge 627,413.00 675,200.00 (47,787.00) 93%
5373 Industrial Fuel Factor 1,066,628.00 905,150.00 161,478.00 118%
5801 Turn on Fees 21,175.00 21,800.00 (625.00) 97%
5802 Equipment Rental - 2,125.00 (2,125.00) 0%
5803 Joint Pole Use 10,212.00 10,800.00 (588.00) 95%
5804 Work Order Revenue 816,556.00 30,000.00 786,556.00 2722%
5890 Collection of Doubtful Accounts - 550.00 (550.00) 0%
5899 Miscellaneous Revenue 1,278.00 - 1,278.00 0%
5901 EF Investment Interest 71,151.00 11,150.00 60,001.00 638%
5905 EF Penalties and Interest 23,090.00 23,950.00 (860.00) 96%
5940 Amort. of CIA-General - 967,575.00 (967,575.00) 0%
5941 Amort.Bond Premium 13,834.00 14,000.00 (166.00) 99%
Total Revenues 14,533,643.00 14,240,010.00 293,633.00 102%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 962,426.00 966,435.00 (4,009.00) 100%
6001Overtime 124,794.00 136,075.00 (11,281.00) 92%
6002 Standby Time 147,192.00 155,000.00 (7,808.00) 95%
6100 Medicare 18,888.00 27,896.00 (9,008.00) 68%
6102 Workers' Compensation 18,640.00 50,126.00 (31,486.00) 37%
6201 Retirement Benefits 222,865.00 309,978.00 (87,113.00) 72%
6202 Health Insurance 321,482.00 319,111.00 2,371.00 101%
6204 Meal Allowance 4,250.00 9,378.00 (5,128.00) 45%
6205 Electric Union Benefits 2,180.00 14,248.00 (12,068.00) 15%
Total Personnel Costs: 1,822,717.00 1,988,247.00 (165,530.00) 92%
183
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7001 Communications 15,691.00 25,325.00 (9,634.00) 62%
7002 Postage and Freight 19,397.00 15,150.00 4,247.00 128%
7003 Bank and Credit Card Fees 125,488.00 115,522.00 9,966.00 109%
7004Insurance 111,002.00 91,478.00 19,524.00 121%
7006 Legal 10,649.00 45,000.00 (34,351.00) 24%
7009 Contracted Services 1,016,329.00 1,156,654.00 (140,325.00) 88%
7010 Engineering 443,331.00 133,061.00 310,270.00 333%
7011 Testing 1,493.00 10,550.00 (9,057.00) 14%
7012 Other Special Services 19,166.00 15,700.00 3,466.00 122%
7015 Utilities 175,019.00 188,000.00 (12,981.00) 93%
7016 Heating Fuel 27,185.00 29,498.00 (2,313.00) 92%
7017 Rents& Leases 20,882.00 33,775.00 (12,893.00) 62%
7023 Inspection and Testing 30.00 - 30.00 0%
7101 Chugach Power Purchases 3,182,300.00 2,449,694.00 732,606.00 130%
7102 Power Fuel Costs 2,599,681.00 3,600,000.00 (1,000,319.00) 72%
7103 Fuel for Generators 46,499.00 135,000.00 (88,501.00) 34%
7210 Vehicle Supplies 25,713.00 19,950.00 5,763.00 129%
7211 Gas& Lube 40,527.00 46,518.00 (5,991.00) 87%
7212 Uniform Allowance 7,788.00 15,000.00 (7,212.00) 52%
7213 Safety Equipment 14,144.00 9,975.00 4,169.00 142%
7215 Operating Supplies 409,576.00 243,360.00 166,216.00 168%
7216 Maintenance& Repair 4,537.00 43,425.00 (38,888.00) 10%
7217 Small Tools& Equipment 9,832.00 35,170.00 (25,338.00) 28%
7218 Inmate Meals 97.00 - 97.00 0%
7300 Advertising 7,244.00 10,120.00 (2,876.00) 72%
7301 Subscriptions& Dues 27,074.00 58,800.00 (31,726.00) 46%
7302 Travel &Subsistence 12,530.00 26,500.00 (13,970.00) 47%
7303 Education &Training 12,361.00 12,300.00 61.00 100%
7304 Equipment Rent 405.00 7,695.00 (7,290.00) 5%
7307 GF Administrative Fee 1,005,612.00 1,005,612.00 - 100%
7330 P.I.L.T. 1,200,253.00 1,129,271.00 70,982.00 106%
7331 Reclass PILT to Transfer-Out (1,200,253.00) (1,129,271.00) (70,982.00) 106%
7808 Bad Debt Expense 23,056.00 32,175.00 (9,119.00) 72%
7810 Miscellaneous Expense - 3,900.00 (3,900.00) 0%
7900 Depreciation Expense - 2,571,617.00 (2,571,617.00) 0%
8001 Unrealized Loss on Investments 278,113.00 - 278,113.00 0%
8010 Utility Deposit Interest 964.00 925.00 39.00 104%
8012 Debt Service Interest Expense 465,852.00 154,450.00 311,402.00 302%
8013 Amortization of Deferred Loss on Bonds 20,903.00 - 20,903.00 0%
8014 Amortization of Bond Issue Costs - 20,903.00 (20,903.00) 0%
8101Infrastructure - 20,480.00 (20,480.00) 0%
8103 Capital Equipment 51,403.00 195,801.00 (144,398.00) 26%
8104 Motor Pool Rent 299,780.00 299,780.00 - 100%
8200 Work Order Sal/Benefit credits - (73,825.00) 73,825.00 0%
8201 Work Order Operating Supply credits (41,200.00) 41,200.00 0%
8300 Debt Service Principal 190,000.00 (190,000.00) 0%
Total Non-Personnel Costs: 10,531,653.00 12,953,838.00 (2,422,185.00) 81%
Total Expenditures 12,354,370.00 14,942,085.00 (2,587,715.00) 83%
184
Excess Revenue Over(Under) Expenditures 2,179,273.00 (702,075.00) 2,881,348.00 -310%
185
City of Seward
Water Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5300 Residential 468,271.00 535,000.00 (66,729.00) 88%
5310 SG Service 269,649.00 165,000.00 104,649.00 163%
5320 LG Service 541,264.00 225,000.00 316,264.00 241%
5330 SMIC Sales 47,291.00 54,850.00 (7,559.00) 86%
5340 Spec. Contracts 135,195.00 198,750.00 (63,555.00) 68%
5801 Turn on Fees 16,715.00 17,200.00 (485.00) 97%
5806 Ship Water 39,930.00 94,300.00 (54,370.00) 42%
5807 Hydrant Rentals 138,323.00 132,650.00 5,673.00 104%
5899 Miscellaneous Revenue 22,138.00 - 22,138.00 0%
5901 EF Investment Interest 16,570.00 6,900.00 9,670.00 240%
5905 EF Penalties and Interest 622.00 500.00 122.00 124%
5921 Federal Project Funds 338,374.00 - 338,374.00 0%
5940 Amort. of CIA-General - 202,975.00 (202,975.00) 0%
Total Revenues 2,034,342.00 1,633,125.00 401,217.00 125%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 195,648.00 222,880.00 (27,232.00) 88%
6001Overtime 15,105.00 17,400.00 (2,295.00) 87%
6002 Standby Time 14,885.00 14,275.00 610.00 104%
6100 Medicare 3,289.00 3,700.00 (411.00) 89%
6102 Workers' Compensation 7,196.00 11,375.00 (4,179.00) 63%
6201 Retirement Benefits 49,156.00 55,525.00 (6,369.00) 89%
6202 Health Insurance 133,010.00 122,734.00 10,276.00 108%
Total Personnel Costs: 418,289.00 447,889.00 (29,600.00) 93%
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7001 Communications 8,203.00 7,700.00 503.00 107%
7002 Postage and Freight 3,607.00 2,850.00 757.00 127%
7003 Bank and Credit Card Fees 12,322.00 9,300.00 3,022.00 132%
7004Insurance 31,099.00 21,450.00 9,649.00 145%
7006 Legal - 5,000.00 (5,000.00) 0%
7009 Contracted Services 20,070.00 21,075.00 (1,005.00) 95%
7010 Engineering 13,869.00 61,061.00 (47,192.00) 23%
7011 Testing 10,110.00 10,800.00 (690.00) 94%
7015 Utilities 251,712.00 246,225.00 5,487.00 102%
7016 Heating Fuel 3,811.00 1,696.00 2,115.00 225%
7210 Vehicle Supplies - 300.00 (300.00) 0%
186
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
7211 Gas& Lube 8,740.00 11,500.00 (2,760.00) 76%
7213 Safety Equipment 930.00 1,700.00 (770.00) 55%
7215 Operating Supplies 27,851.00 22,850.00 5,001.00 122%
7216 Maintenance& Repair 13,942.00 13,575.00 367.00 103%
7217 Small Tools& Equipment 1,901.00 4,350.00 (2,449.00) 44%
7300 0900- Debt Service Advertising - 350.00 (350.00) 0%
7301 Subscriptions& Dues 2,859.00 1,200.00 1,659.00 238%
7302 Travel &Subsistence 333.00 2,500.00 (2,167.00) 13%
7303 Education &Training 1,595.00 2,500.00 (905.00) 64%
7304 Equipment Rent - 1,000.00 (1,000.00) 0%
7307 GF Administrative Fee 277,420.00 277,420.00 - 100%
7330 P.I.L.T. 155,888.00 111,300.00 44,588.00 140%
7331 Reclass PILT to Transfer-Out (155,888.00) (111,300.00) (44,588.00) 140%
7808 Bad Debt Expense - 16,950.00 (16,950.00) 0%
7810 Miscellaneous Expense 85.00 1,450.00 (1,365.00) 6%
7900 Depreciation Expense - 617,925.00 (617,925.00) 0%
8001 Unrealized Loss on Investments 79,713.00 - 79,713.00 0%
8012 Debt Service Interest Expense 11,760.00 13,404.00 (1,644.00) 88%
8104 Motor Pool Rent 5,150.00 5,150.00 100%
8300 Debt Service Principal - 143,441.00 (143,441.00) 0%
Total Non-Personnel Costs: 787,082.00 1,524,722.00 (737,640.00) 52%
Total Expenditures 1,205,371.00 1,972,611.00 (767,240.00) 61%
Excess Revenue Over(Under) Expenditures 828,971.00 (339,486.00) 1,168,457.00 -244%
187
City of Seward
Wastewater Fund
Budget-to-Actual Revenue/Expense Report by Fund
For December 31, 2022
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
Account Line Items
Revenues
5300 Residential 624,466.00 715,000.00 (90,534.00) 87%
5310 SG Service 375,661.00 205,000.00 170,661.00 183%
5320 LG Service 231,278.00 295,000.00 (63,722.00) 78%
5330 SMIC Sales 27,267.00 28,700.00 (1,433.00) 95%
5801 Turn on Fees 13,796.00 14,100.00 (304.00) 98%
5809 Water/Seward Misc. Service 3,870.00 5,400.00 (1,530.00) 72%
5901 EF Investment Interest 16,935.00 3,475.00 13,460.00 487%
5905 EF Penalties and Interest 1,049.00 850.00 199.00 123%
5921 Federal Grant Revenue 338,374.00 - 338,374.00 0%
5940 Amort. of CIA-General - 138,445.00 (138,445.00) 0%
Total Revenues 1,632,696.00 1,405,970.00 226,726.00 116%
Variance % of
Y-T-D Annual Over/(Under) Annual
Expenditures Actual Budget Budget Budget
Personnel Costs:
6000 Salaries 180,401.00 162,400.00 18,001.00 111%
6001Overtime 11,786.00 12,200.00 (414.00) 97%
6002 Standby Time 22,634.00 17,900.00 4,734.00 126%
6100 Medicare 3,132.00 2,800.00 332.00 112%
6102 Workers' Compensation 7,002.00 10,525.00 (3,523.00) 67%
6201 Retirement Benefits 46,482.00 41,675.00 4,807.00 112%
6202 Health Insurance 103,683.00 87,363.00 16,320.00 119%
Total Personnel Costs: 375,120.00 334,863.00 40,257.00 112%
Variance % of
Y-T-D Annual Over/(Under) Annual
Non-Personnel Costs: Actual Budget Budget Budget
7001 Communications 6,126.00 6,400.00 (274.00) 96%
7002 Postage and Freight 5,503.00 2,750.00 2,753.00 200%
7003 Bank and Credit Card Fees 15,441.00 11,850.00 3,591.00 130%
7004Insurance 9,184.00 6,600.00 2,584.00 139%
7006 Legal - 10,000.00 (10,000.00) 0%
7009 Contracted Services 43,794.00 152,600.00 (108,806.00) 29%
7010 Engineering 13,869.00 61,061.00 (47,192.00) 23%
7011 Testing 26,430.00 30,350.00 (3,920.00) 87%
7015 Utilities 216,552.00 195,000.00 21,552.00 111%
7016 Heating Fuel - 1,668.00 (1,668.00) 0%
7017 Rents& Leases - 100.00 (100.00) 0%
7211 Gas& Lube 10,465.00 11,788.00 (1,323.00) 89%
7212 Uniform Allowance 150.00 - 150.00 0%
7213 Safety Equipment 18.00 1,100.00 (1,082.00) 2%
188
Variance % of
Y-T-D Annual Over/(Under) Annual
Actual Budget Budget Budget
7215 Operating Supplies 48,706.00 48,500.00 206.00 100%
7216 Maintenance& Repair 34,288.00 13,350.00 20,938.00 257%
7217 Small Tools& Equipment 1,703.00 2,950.00 (1,247.00) 58%
7218 Inmate Meals 170.00 - 170.00 0%
7301 Subscriptions& Dues 16,593.00 5,400.00 11,193.00 307%
7302 Travel &Subsistence - 1,500.00 (1,500.00) 0%
7303 Education &Training 509.00 1,775.00 (1,266.00) 29%
7304 Equipment Rent - 250.00 (250.00) 0%
7307 GF Administrative Fee 169,425.00 169,425.00 - 100%
7330 P.I.L.T. 123,511.00 97,815.00 25,696.00 126%
7331 Reclass PILT to Transfer-Out (123,511.00) (97,815.00) (25,696.00) 126%
7808 Bad Debt Expense - 2,675.00 (2,675.00) 0%
7810 Miscellaneous Expense 153.00 500.00 (347.00) 31%
7900 Depreciation Expense - 486,490.00 (486,490.00) 0%
8001 Unrealized Loss on Investments 83,956.00 - 83,956.00 0%
8012 Debt Service Interest Expense 13,347.00 13,652.00 (305.00) 98%
8103 Capital Equipment 22,292.00 - 22,292.00 0%
8104 Motor Pool Rent 5,150.00 5,150.00 - 100%
8300 Debt Service Principal - 65,870.00 (65,870.00) 0%
Total Non-Personnel Costs: 743,824.00 1,308,754.00 (564,930.00) 57%
Total Expenditures 1,118,944.00 1,643,617.00 (524,673.00) 68%
Excess Revenue Over(Under) Expenditures 513,752.00 (237,647.00) 751,399.00 -216%
189
Providence Health BAL_Balance Sheet_WD_ERS
SEWARD MEDICAL CENTER Entity-loon
Printed On 1/18/23 Q 3:45 PM
Balance Sheet(Whole Dollars) Printed By Lindsie.King@providence.org
Reported as of December 2022 Page-1 of 1
December December December December
2022 2021 2022 2021
Actual Pr.Year Actual Pr.Year
ASSETS LIABILITIES&NET ASSETS
Current Assets: Current Liabilities:
Cash and Cash Equivalents 5,946,385 1,098,431 Accounts Payable 1,341,906 1,020,761
System Pooled Cash (2,543,056) - Accrued Compensation 1,219,109 1,106,268
Patient Acounts Receivable 9,652,790 11,168,000 Affiliate Payable 14,614 -
Contractual Allowance (3,599,773) (3,904,824) Deferred Revenue Unearned Premiums 664,163 920,386
Bad Debt Allowance Patient AR (582,394) (868,309) Payable to Contractual Agencies (164,184) 910,703
Other Receivables (563,078) 601,470 Other Current Liabilities 310,684 2,235,592
Supplies Inventory 77,493 59,516 Current Portion of Debt 143,696 7,366
Affiliate Receivable 4,674 - Total Current Liabilities 3,529,988 6,201,076
Other Current Assets 14,308 48,358
Total Current Assets 8,407,349 8,202,642
Long-Term Debt:
Assets Whose Use is Limited. Other Long Term Debt 487,804 18,545
Funds Held For Long Term Purposes (5,859) (28,666) Long Term Debt 487,804 18,545
Assets Whose Use Is Limited (5,859) (28,666)
Total Other Long Term Liabilities 1,440,749 1,133,079
Property.Plant&Equipment:
Property Plant Equipment Gross 1,577,539 392,279 Total Liabilities 5,458,541 7,352,700
Accumulated Depreciation (549,715) (302,600)
Property Plant Equipment Net 1,027,824 89,679
Net Assets:
Other Long Term Assets: Unrestricted Net Assets 5,236,855 2,104,290
Other Long Term Assets 1,320,000 1,244,000 Temporarily Restricted Net Assets 53,682 51,082
Total Other LT Assets 1,320,000 1,244,000 Permanently Restricted Net Assets 1
Total Net Assets 5,290,538 2,155,372
Total Assets 10,749,079 9,508,072
Total Liabilities and Net Assets 10,749,079 9,508,072
190
Providence Health INC_OP_STMT_WD_ERS
Entity-loon
SEWARD MEDICAL CENTER
Printed On 1/18/23 @ 3:44 PM
Statement of Operations(Whole Dollars) Printed By Lindsie.King@providence.org
Reported as of December 2022 Page-1 of 1
Month-To-Date Year-To-Date
Actual Budget Variance PY Actual Actual Budget Variance PY Actual
3,324,232 3,296,337 27,895 3,539,518 Gross Service Revenues 44,666,234 39,163,144 5,503,090 39,779,977
182,903 880,568 697,665 1,078,354 Deductions From Revenue 15,141,197 10,461,861 (4,679,336) 11,398,604
3,141,329 2,415,769 725,560 2,461,164 Net Service Revenue 29,525,037 28,701,283 823,754 28,381,373
415,951 11,753 404,198 8,607 Other Operating Rev 598,034 326,535 271,499 219,969
415,951 11,753 404,198 8,607 Total Other Operating Revenue 598,034 326,535 271,499 219,969
3,557,280 2,427,522 1,129,758 2,469,771 Net Operating Revenue 30,123,071 29,027,818 1,095,253 28,601,342
Expenses from Operations:
1,148,797 1,376,511 227,714 1,146,469 Salaries and Wages 14,761,045 15,335,374 574,329 14,040,251
237,729 289,502 51,773 271,074 Employee Benefits 3,351,314 3,167,279 (184,035) 3,337,127
8,066 15,646 7,580 7,242 Professional Fees Expense 168,830 184,215 15,385 94,360
57,394 97,244 39,850 90,671 Supplies Expense 1,402,345 1,144,965 (257,380) 1,128,899
542,943 221,026 (321,917) 396,507 Purchased Services Expense 3,322,211 2,602,407 (719,804) 2,811,713
(155) - 155 - Purchased Healthcare Expenses - - - -
68,446 3,990 (64,456) 8,616 Depr,Amort,and Interest 114,813 47,883 (66,930) 86,706
- (91) (91) - Bad Debt - (1,084) (1,084) -
219,358 78,793 (140,565) 44,472 Other Expenses 1,229,721 927,729 (301,992) 1,279,918
2,282,578 2,082,621 (199,957) 1,965,051 Total Operating Expenses 24,350,279 23A08,768 (941,511) 22,778,974
1,274,702 344,900 929,802 504,720 Net Operating Income 5,772,792 5,619,050 153,742 5,822,368
1,274,702 344,900 929,802 504,720 Net Operating Income fully burdened 5,772,792 5,619,050 153,742 5,822,368
(754) (754) 1,477,969 Non-Operating Gain(Loss) 305,672 9,280 296,392 1,486,102
1,273,948 344,900 929,048 1,982,689 Net Income fully burdened 6,078,464 5,628,330 450,134 7,308,470
1,343,148 348,890 994,258 513,336 EBIDA Fully Burdened 5,887,605 5,666,932 220,673 5,909,074
1,343,148 348,890 994,258 513,336 EBIDA 5,887,605 5,666,932 220,673 5,909,074
Fully burdened includes allocated costs
191
Providence Health BAL_Balance Sheet_WD_ERS
SEWARD MEDICAL CENTER Entity-loon
Printed On 2/14/23 @ 10:47 AM
Balance Sheet(Whole Dollars) Printed By Lindsie.King@providence.org
Reported as of January 2023 Page-1 of 1
January December January December
2023 2022 2023 2022
Actual Pr.Year Actual Pr.Year
ASSETS LIABILITIES&NET ASSETS
Current Assets: Current Liabilities:
Cash and Cash Equivalents 7,199,744 5,946,385 Accounts Payable 1,076,630 1,341,906
System Pooled Cash (5,715,973) (2,543,923) Accrued Compensation 790,425 1,219,109
Patient Acounts Receivable 9,775,983 9,652,790 Affiliate Payable - 14,614
Contractual Allowance (2,909,933) (3,599,773) Deferred Revenue Unearned Premiums 891,898 664,163
Bad Debt Allowance Patient AR (633,481) (582,394) Payable to Contractual Agencies (162,420) (164,184)
Other Receivables 64,246 (563,078) Other Current Liabilities 307,749 310,684
Supplies Inventory 74,325 77,493 Current Portion of Debt 144,203 143,696
Affiliate Receivable - 4,674 Total Current Liabilities 3,048,485 3,529,988
Other Current Assets 2,807 14,308
Total Current Assets 7,857,718 8,406,482
Long-Term Debt:
Assets Whose Use is Limited. Other Long Term Debt 480,237 487,804
Funds Held For Long Term Purposes (5,859) (5,859) Long Term Debt 480,237 487,804
Assets Whose Use Is Limited (5,859) (5,859)
Total Other Long Term Liabilities 1,441,646 1,440,749
Property.Plant&Equipment:
Property Plant Equipment Gross 1,764,676 1,577,539 Total Liabilities 4,970,368 5,458,541
Accumulated Depreciation (534,223) (549,715)
Property Plant Equipment Net 1,230,453 1,027,824
Net Assets:
Other Long Term Assets: Unrestricted Net Assets 5,378,923 5,235,989
Other Long Term Assets 1,324,000 1,320,000 Temporarily Restricted Net Assets 56,372 53,682
Total Other LT Assets 1,324,000 1,320,000 Total Net Assets 5,435,295 5,289,671
Total Assets 10,405,663 10,748,212 Total Liabilities and Net Assets 10,405,663 10,748,212
192
Providence Health INC_OP_STMT_WD_ERS
SEWARD MEDICAL CENTER P E@ 4:43 PMrinted On 2/10/23 4:43 PM
Statement of Operations(Whole Dollars) Printed By Lindsie.King@providence.org
Reported as of January 2023 Page-1 of
Month-To-Date Year-To-Date
Actual Budget Variance PY Actual Actual Budget Variance PY Actual
3,416,046 3,165,778 250,268 3,788,975 Gross Service Revenues 3,416,046 3,165,778 250,268 3,788,975
1,033,107 1,035,742 2,635 1,047,548 Deductions From Revenue 1,033,107 1,035,742 2,635 1,047,548
2,382,939 2,130,036 252,903 2,741,427 Net Service Revenue 2,382,939 2,130,036 252,903 2,741,427
41,296 14,801 26,495 7,102 Other Operating Rev 41,296 14,801 26,495 7,102
41,296 14,801 26,495 7,102 Total Other Operating Revenue 41,296 14,801 26,495 7,102
2,424,235 2,144,837 279,398 2,748,529 Net Operating Revenue 2,424,235 2,144,837 279,398 2,748,529
Expenses from Operations:
1,234,921 1,215,160 (19,761) 1,417,699 Salaries and Wages 1,234,921 1,215,160 (19,761) 1,417,699
301,220 286,579 (14,641) 285,808 Employee Benefits 301,220 286,579 (14,641) 285,808
6,480 8,524 2,044 9,418 Professional Fees Expense 6,480 8,524 2,044 9,418
128,944 85,729 (43,215) 128,705 Supplies Expense 128,944 85,729 (43,215) 128,705
235,825 252,462 16,637 210,229 Purchased Services Expense 235,825 252,462 16,637 210,229
2,725 - (2,725) - Purchased Healthcare Expenses 2,725 - (2,725) -
(14,868) 9,149 24,017 254 Depr,Amort,and Interest (14,868) 9,149 24,017 254
108,052 111,681 3,629 103,670 Other Expenses 108,052 111,681 3,629 103,670
2,003,299 1,969,284 (34,015) 2,155,783 Total Operating Expenses 2,003,299 1,969,284 (34,015) 2,155,783
420,936 175,552 245,384 592,746 Net Operating Income 420,936 175,552 245,384 592,746
420,936 175,552 245,384 592,746 Net Operating Income fully burdened 420,936 175,552 245,384 592,746
331 (331) (857) Non-Operating Gain(Loss) 331 (331) (857)
420,936 175,883 245,053 591,889 Net Income fully burdened 420,936 175,883 245,053 591,889
406,067 184,701 221,366 593,000 EBIDA Fully Burdened 406,067 184,701 221,366 593,000
406,067 184,701 221,366 593,000 EBIDA 406,067 184,701 221,366 593,000
Fully burdened includes allocated costs
193
March 2023 March 2023 April
SuMo TuWe Th Fr Sa SuMo TuWe Th Th Fr Sa
1 2 3 4 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Feb 26 27 28 Mar 1 2 3 4
12:00pm
Rescheduled-
PACAB Mt
12:00pm Resume
the February
27 CC Special
Meeting-
Proposition#
5 6 7 8 9 10 11
7:00pm 12:00pm PACAB
Rescheduled- Mt
P&Z Meetin
111 9:00pm
Rescheduled-
P&Z Work
Session(Lot
-,--Frontage
12 13 14 15 16 17 18
5:00pm CC Spc 7:00pm P&Z
Mtg Regular Mtg
Executive (Rescheduled
5:30pm from March 7
Rescheduled- 8:00pm P&Z
CC S c Mt - Work Session
7:00pm CC Mtg (Lot Frontage
council Requirements;
19 20 21 22 23 24 25
6:00pm P&Z 12:00pm PACAB
Work Session WS
(Joint WS with
SBCFSAB at
Libra
26 27 28 29 30 31 Apr1
Holiday- 5:30pm CC Spc
Seward's Dgy Mtg(Public
Works Shop
Promect
7:00pm CC Mtg
Cham bers
Council Calendar 1 3/9/2023 10:18 AM
194
23
April 2023 Aprile Th Maye Th
SuMo TuW Fr Sa SuMo TuW Th Fr Sa
1 1 2 3 4 5 6
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31
30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Mar 26 27 28 29 30 31 Apr 1
2 3 4 5 6 7 8
7:00pm P&Z 12:00pm PACAB
Meeting Mt
9 10 11 12 13 14 15
7:00pm CC Mtg 6:00pm HPC
(Council Work Session
Chambers 7:00pm HPC
Regular
Meeting
(Council
16 17 18 19 20 21 22
6:00pm P&Z 12:00pm PACAB
Work Session Work Session
(Council
Chambers
23 24 25 26 27 28 29
7:00pm CC Mtg-
JL
Chambers
30 May 1 2 3 4 5 6
Council Calendar 2 3/9/2023 10:18 AM
195
23
May 2023 May a Th June e Th
SuMo TuW Fr Sa SuMo TuW Th Fr Sa
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Apr 30 May 1 2 3 4 5 6
------------
Special 12:00pm PACAB
Municipal Mt
Election
7:00pm P&Z
Meeting
7 8 9 10 11 12 13
7=ChaberMs
14 15 16 17 18 19 20
6:00pm P&Z 12:00pm PACAB
Work Session WS
(Council
Cham bers
21 22 23 24 25 26 27
7:00pm CC Mtg
Cham bers
28 29 30 31 Jun 1 2 3
Holiday-
Memorial Da
Council Calendar 3 3/9/2023 10:18 AM
196
23
June 2023 SuMo June July TuWe Th Fr Sa SuMo TuWe Th Th Fr Sa
1 2 3 1
4 5 6 7 8 910 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
May 28 29 30 31 Jun 1 2 3
4 5 6 7 8 9 10
7:OOpm P&Z
Meetin
11 12 13 14 15 16 17
7:00pm CC Mtg
(Council
Chambers
18 19 20 21 22 23 24
6:00pm P&Z
Work Session
(Council
Cham bers
25 26 27 28 29 30 Jul 1
7:00pm CC Mtg
Cham bers
Council Calendar 4 3/9/2023 10:18 AM
197