HomeMy WebLinkAbout03222023 PACAB Spc Mtg Packet Port & Commerce Advisory Board
Agenda Packet
Q. 1993
Special Meeting
March 22, 2023
City Council Chambers 12.00 p.m.
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The City of Seward,Alaska
PORT AND COMMERCE ADVISORY BOARD
REGULAR MEETING AGENDA
March 22, 2023 12:00 p.m. Council Chambers
Bruce Jaffa 1. CALL TO ORDER
Chair
Term Expires July,2023 2. PLEDGE OF ALLEGIANCE
Lynda Paquette 3. ROLL CALL
Vice Chair
Term Expires July,2024
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Carl Hughes ITEMS SCHEDULED FOR PUBLIC HEARING
Board Member
Term Expires July,2023 5. APPROVAL OF AGENDA AND CONSENT AGENDA[Approval of
Consent Agenda passes all routine items indicated by asterisk(*). Consent Agenda
Dwayne Atwood items are not considered separately unless a council member so requests. In the event
Board Member of such a request, the item is returned to the Regular Agenda]
Term Expires July,2025
6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Benjamin Smith
Board Member A. Proclamations and Awards—None
Term Expires July,2025
Fred Woelkers B. Administration Report ..............................................Pg. 4
Board Member
Term Expires July,2024
C. Other Reports and Announcements [Reports must be submitted to the city
clerk no later than noon on the Tuesday preceding the Monday meeting for
Stephen Sowell inclusion in the packet. Five(5) minutes speaking time will be allowed for each
Assistant City Manager report.]
Norm Regis D. Presentations [Presentations are limited to ten minutes each, excluding Q&A,
Harbormaster and are limited to two per meeting unless increased by PA CAB.]
Brenda Ballou 1.Presentation from Homer Electric Association-Heat Pumps
City Clerk
City of Seward, Alaska Port& Commerce Advisory Board Agenda
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7. UNFINISHED BUSINESS
A. Resolutions
NEW BUSINESS
A. Resolutions
1. Resolution 2023-001: Amending the 2023 PACAB Priorities.....................Pg. 10
B. Action Memorandum
8. Other New Business Items
9. INFORMATIONAL ITEMS AND REPORTS [No Action Require
10. CITIZEN COMMENTS[There is no sign in for this commentperiod. Time is limited to five(5) minutes
per speaker.]
It. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
12. 12.ADJOURNMENT
City of Seward, Alaska Port& Commerce Advisory Board Agenda
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Assistant City Manager
Stephen Sowell
➢ Public Works Shop Project: Work continues on the preliminary design and
engineer's estimate. Following Doug and my meeting with DOT in February, the
City received an email from DOT on March 2nd confirming that they are amenable
to establishing separate driveway access for all Fort Raymond stakeholders,
which was the City's requested Option 1. A task order to get us to 35% design
will be coming to City Council at the March 28t" meeting.
➢ I have been working with R&M Engineering on plans for the Needs Assessment
to examine options for a future Public Safety Facility. The goals of this needs
assessment are to better understand the pros and cons of a combined or
standalone facilities, best options for a future location(s), estimate for
construction costs, and finally produce the information necessary to pursue
grants and other external funding options.
➢ We are continuing the project to update the Strategic Plan. This document
has not been updated since 1999 and the goal is to align the actions
described in the Strategic Plan with the 2030 Comprehensive Plan.
➢ Much of our time the past two weeks has been spent continuing the work on
the Homer Electric purchase agreement. Hats off to all of the Departments
and staff that have contributed to this effort.
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Harbor
Harbormaster Norm Regis
➢ We have been keeping up with the snow on both sides of the bay.
➢ The 50-ton and 330-ton Travelift has started to pick up; some fishing vessels are preparing
the early fish openers.
We are preparing harbor area for whale watching tours starting the second week on March.
Requests for North Dock landing reservations have started for spring, summer.
➢ We are training several new harborworkers on the maintaining and operating the Travelifts.
➢ We are working on the SMIC yard drainage to keep water flowing into the ditches.
➢ We have opened G, K and L-float; contractor is working on the punch list.
➢ We have an issue with the fire extinguisher and life ring boxes, we are working with the
engineers/contractor to alleviate problem with the vender. (Not Resolved Yet)
Contractor here on 3/2 to instal
➢ We are still working with the public with COVID protocol in mind while continuing to do boat
lifts and public contact in the Seward Harbor office.
➢ This spring we will continue the cleanup at the old Raibow dump area, just a few more
items to deal with and we can lease the property out again.
➢ The harbor office is closed on Sundays until spring 2023, we still have a crew working on
projects and answering the radio and checking phone messages.
➢ The North East harbor launch ramp is completed, the contractor finished on 12-1-2022, we
have received the as-built drawings and will closing out this project with ADF&G.
➢ We were debriefed on February 9 for the PIDP grant, it was determined that we were
determined to be unresponsive due to the project did not meet the criteria of movement of
goods across a dock.
➢ We are currently working with the Director from the Pacific Northwest &Alaska Maritime
Administration U.S.DOT on finding a suitable grant for the washdown pad project.
➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved
➢ We have sent the Coast Guard the resolution and the Purchase and sale agreement for
them to look over. (Have not received any response as of today)
➢ Winter is here please remember do not shovel the snow off your vessels onto the dock;
please place the snow into the water.
➢ Please watch your step while transitioning onto the floats the transition plates can get icy
very quickly.
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Dive Alaska organized a harbor clean up first weekend of February and over 45 divers and
30 surface volunteeres removed approximately 800 Ibs of debris
Working with Parks and Rec to accomplish harbor striping before upcoming 2023 season
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City of Seward - Human Resources Manager Report
Staffing Information
# of
Department Job Title Positions Filled
Administration City Manager 1 1
Assistant City Manager 1 1
Human Resources Manager 1 1
Executive Assistant 1 1
TOTAL: 4 4
Finance Director - unfunded for 2023 1 0
Deputy Finance Director 1 1
Senior Accountant 1 1
Accounting Technician III 1 1
Accounting Technician II 1 0
Accounting Technician - Utilities 2 1
Accounting Tech Payroll 1 1
Accounting Tech Accounts Payable 1 0
TOTAL: 9 5
Public Works Director 1 1
Street Foreman 1 1
Maintenance Mechanic 3 3
Executive Assistant 1 1
Shop Foreman 1 1
Water and Wastewater Foreman 1 1
Water and Wastewater Operator 3 3
Custodian 2 1
TOTAL: 13 12
Community Development Director 1 1
Planner 1 1
GIS Technician 1 1
TOTAL: 3 3
Electric Director 1 1
Operations Supervisor 1 1
Field Engineer 1 0
Executive Assistant 1 1
Lineman 4 4
Plant Operator 2 2
TOTAL: 10 9
Fire Department Chief 1 1
Deputy Chief 1 1
Executive Assistant 1 1
Building Official 1 1
Building Fire Inspector 1 1
Firefighter/EMT 1 1
Seasonal - Summer Laborer 1 0
# of
Department Job Title Positions Filled
TOTAL: 7 6
Harbor Harbor Master 1 1
Deputy Harbor Master 1 1
Office Manager 1 1
Executive Assistant 2 2
Harbor Worker II 6 6
Harbor Worker III 1 1
Seasonal - Summer Laborer Part-Time 1 0
Seasonal - Summer Laborer Full-Time 1 0
TOTAL: 14 12
IT Director 1 1
Senior IT Tech 1 1
IT Technician 1 1
TOTAL: 3 3
Library Director 1 1
Program Coordinator 1 1
Library Technician 1 1
Curator 1 1
Library Aide 1 1
Seasonal - Aides 2 2
TOTAL: 7 7
Police Chief 1 1
Deputy Chief 1 1
Sergeant 1 1
Executive Assistant 1 1
Patrol Officer 7 6
Patrol Officer not funded 1 0
Corrections Sergeant 1 0
Corrections Officer 4 4
Corrections Officer not funded 1 0
Dispatch Supervisor 1 1
Dispatcher 5 4
Animal Control Officer 1 1
Animal Control Officer Assistant 1 1
DMV Clerk 1 1
TOTAL: 27 22
Parks & Recreation Director 1 1
Deputy Director 1 1
Executive Assistant 1 0
Campground Coordinator 1 0
Program Coordinator 1 1
Recreational Assistant 1 1
Maintenance Technician 1 0
Seasonal - Summer 2 2
Seasonal - Winter 15 3
TOTAL: 24 9
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# of
Department Job Title Positions Filled
City Clerk's Office City Clerk 1 1
Deputy City Clerk 1 1
Executive Assistant 1 1
TOTAL: 3 3
Total number of authorized positions: 124
Total number of filled positions: 95
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PACAB Agenda Statement y�
Meeting Date: March 22, 2023
To: Port and Commerce Advisory Board
From: Bruce Jaffa, PACAB Board Member
Subject: Resolution 2023-001: Amending the 2023 PACAB Priorities
Background and justification: This resolution will restore 2 priorities both traditional
and prescribed by Code to PACABs 2023 priority list. City Code 2.30.325 specifically
includes these items. The history of PACAB "mandate" is deliberately broad. As an
Advisory group PACAB can vet presentations and issues not normally within the
purview of our other City Commissions.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.1 Economic Development
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
x Not applicable
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
Motor Pool Other
Note.,amounts are unaudited
Fund Balance/Net position - restricted $
Fund Balance/Net position - unrestricted/unassigned $
10
Available Unrestricted Cash Balance: $
Finance Director Signature:
Attorney Review
HYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
x Approve
Resolution
Other:
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Sponsored by: Jaffa
CITY OF SEWARD,ALASKA
RESOLUTION 2023-001
A Resolution of the Port and Commerce Advisory Board of the City of Seward,
Alaska,Amending the 2023 PACAB Priorities
WHEREAS, PACAB is created to advise City Council on issues that impact the good
and well being of the community; and
WHEREAS, PACAB has the ability to review presentations from a wide variety of
disciplines; and
WHEREAS, PACAB has time during the year to receive input, review viability and
pass information to City Council; and
WHEREAS, PACAB is directed by The City Code 2.30.325 Powers and Duties Para.
A.2 making recommendations regarding Transportation, trade, energy and commerce throughout
Seward ; and
WHEREAS, PACAB is directed by The City Code 2.30.325 Powers and Duties Para.
A.3 provide input .... Policy and procedural matters..... commercial activity.....improving
quality of life and protecting the publics best interest; and
WHEREAS, PACAB approved these priorities that were stated in Action Memorandum
2022-011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD,ALASKA that:
Section 1. Restore to PACAB Priority 1. Explore and promote energy alternatives and
community sustainability practices.
Section 2. Restore to PACAB Priority 2 Promote quality of life for Sard residents.
Section 3. This resolution shall take effect ten days following approval. PASSED AND
APPROVED by the City Council of the City of Seward, Alaska, this 22 day of March 2023.
THE CITY OF SEWARD,ALASKA
Lynda Pacquette, Vice Chair
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CITY OF SEWARD, ALASKA
RESOLUTION 2023-001
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
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https://www.cityofseward.us/government/boards-commissions/port-commerce-advisory-board
Contact the City Clerk's Office to inquire about applying for this commission.
The Port and Commerce Advisory Board meets on the first and third Wednesday of each month.
Listen to PACAB Meeting Recordings
Membership on the Board is open to citizens of Seward and surrounding areas.
If appointed at Council's organizational meeting in October, the council's representative to the Kenai
Peninsula Borough Economic Development District is the liaison to this board, attends its meetings,
and reports regularly to the Council regarding its activities. If a liaison was not appointed, a member
of this board will be appointed to give periodic reports to the city council. It is the responsibility of the
board to:
1. Report annually to the City Council at the first Council meeting of the new fiscal year and at any
other time as may be requested by the Council;
2. Make recommendations to the City Council concerning the design and coordination of projects
to promote and develop domestic and international transportation and trade links through the
port of Seward;
3. Provide input to the City Council on matters involving the establishment of industry related to
the movement of fish resources and bulk commodities such as coal, grainy timber, minerals
and other resources from Alaska through the port of Seward;
4. Advise the City Council on matters involving the establishment of support services pertaining
to the port of Seward; and
5. Perform other duties as requested by the City Council.
This Board will automatically dissolve if not continued by the affirmative vote of the first meeting of
the year.
Port & Commerce Advisory Board
• To be determined, Chair: (XXX) XXX-XXXX
• Lynda Paquette, Vice Chair: (907) 491-2378
• Bruce Jaffa: (907) 240-0362
• Carl Hughes: (907) 362-3474
• Benjamin Smith: (808) 292-7939
• Frederick Woelkers: (907) 422-7429
• Dwayne Atwood: (907) 265-2696
To apply, pick up an application at the City Clerk's office, or email an application
to clerk e cityofseward.net.
Port & Commerce Advisory Board Application
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Climate Action Ad Hoc Committee
• Seward Open House - Community Input Results September 24, 2019
• Seward Open House September 24, 2019 - Clerk's Notes
• USDN Guide to Equitable Community-Driven Climate Preparation
• 2019 Anchorage Climate Action Plan
• 2014 Climate Action Plan Guide
• 2009 City of Martinez Climate Action Plan
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Code, 2022
• Article 3. - Port and Commerce Advisory Board
• 2.30.310 - Established.
A.
The port and commerce advisory board is hereby created, consisting of seven residents of the City of
Seward or surrounding areas, and who shall be appointed by the council. If there is more than one
applicant for the position, the council shall appoint by ballot voting.
B.
Applicants must receive at least four votes in order to be appointed. No officer or employee of the
city may be appointed a member of the board.
C.
A chairman of the board shall be selected annually by the appointed members.
D.
The city manager will appoint a city employee to serve as an ex officio member of the board who
shall have the privilege of the floor but not the right to vote.
(Ord. 512, 1982; Ord. 553, § 1, 2, 1986; Ord. 93-23; Ord. 2000-13, § 2, 2000; Ord. No. 2006-02, § 1, 3-
28-2006)
• 2.30.315 - Terms of office; filling vacancies.
A.
Members of the port and commerce advisory board shall be appointed for a term of three years;
provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro
rata number of members shall be appointed for each year.
B.
The council may appoint any qualified person to fill a vacancy of any member of the board provided
that the appointment shall be for the unexpired term of the vacancy.
C.
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Following a member's absence from three consecutive regular meetings of the board, the remaining
board members shall decide whether the board member should be retained or whether to request
council appointment of a new member.
D.
Members shall not be paid for services on the board or participation in board activities without prior
approval of the city council.
(Ord. 512, 1982; Ord. 93-23; Ord. 2000-13, § 2, 2000)
• 2.30.320 - Meetings and quorum.
A.
The board will meet at a time and place to be designated by the board.
B.
Four members of the board shall constitute a quorum for the transaction of business except that, in
the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date.
The affirmative votes of at least a majority of those board members present shall be required for any
action.
C.
All meetings and records of the board shall be open to the public. The board shall keep minutes of
proceedings showing the vote of each member upon each question and shall keep records of any
actions, all of which shall be immediately filed in the office of the city clerk and shall be a public
record.
(Ord. 512, 1982; Ord. 553, § 4, 1986; Ord. 93-23; Ord. No. 2006-02, § 2, 3-28-2006)
• 2.30.325 - Powers and duties.
A.
It shall be the responsibility of the port and commerce advisory board to:
1 .
Report annually to the city council at the first council meeting of the new fiscal year and at any other
time as may be requested by the city council. The annual report shall include, at the minimum, a
report on the prior year's activities, a list of any anticipated requests for appropriations for the year's
planned activities and a recommendation regarding the continuation of the board;
2.
Make recommendations to the city council concerning the design and coordination of projects to
promote and develop transportation, trade, energy and commerce throughout Seward;
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3.
Provide input to the city council on policy and procedural matters involving the establishment and
continuance of commercial activity, improving the quality of life and protecting the public's best
interest;
4.
Advise the city council on matters involving the establishment of support services towards the
objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3);
5.
Perform other duties as requested by the city council.
B.
The board shall have no authority to expend or commit city funds without first obtaining approval by
and any necessary appropriations from the city council.
(Ord. 512, 1982; Ord. 553, § 5, 6, 1986; Ord. 93-23; Ord. 2008-008, § 1, 2008)
• 2.30.330 - Continuation.
The city council, at the first meeting of each fiscal year by an affirmative vote, may continue the
existence of the board. In the absence of an affirmative vote by the council, the board will cease to
exist within 30 days.
(Ord. 512, 1982; Ord. 93-23)
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PACAB
Meeting Date Meeting Topic
REGULAR 1/4/2023 Harbor Tariff
SPECIAL 1/18/2023
REGULAR 2/1/2023 Chamber Marketing
SPECIAL 2/15/2023 2.30 Draft Ordinance
REGULAR 3/1/2023 SMIC Development Plan
SPECIAL 3/22/203 HEA Heat Pump/Res 2023-001
REGULAR 4/5/2023 Utility Infrastructure
WS 4/18/2023 Legislative Priorities
REGULAR 5/3/2023 Legislative Priorities Resolution
WS 5/17/2023 Heat Loop Update
REGULAR 9/6/2023 Vessel and Property Tax and AML Attendance
WS 9/20/2023
REGULAR 10/4/2023 Harbor Plan
REGULAR 10/18/2023
REGULAR II/1/2023 Capital Improvement Plan
WS 11/15/2023
REGURLAR 12/6/2023 Fisheries Issues
WS 12/20/2023
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