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Home My WebLink About03282023 City Council Special Meeting Packet - New Public Works Facility Seward City Council Agenda Packet SPECIAL MEETING Tuesday, March 28, 2023 S:30 p.m. Council Chambers, City Hall All public is invited to attend. City of Seward �� , City Manager's Office PO Box 167 Janette Bower, City Manager Seward, Alaska 99664 Phone: 907-224-4012 .�f�erkpSt�er�rleae Email: jbower@cityofseward.net February 27, 2023 Brenda Ballou, City Clerk City of Seward Re: March 28, 2023, Special Meeting Madam Clerk, Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a special meeting on March 28, 2023, at 5:30 pm, for the following item: Public Works Shop Project Please note the format is a special meeting with a committee of the whole. Thank you, Janette Bower, City Manager SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a City Council Special Meeting on Tuesday, March 28, 2023 at 5:30 p.m. for the purpose of: Committee of the Whole: Public Works Shop Project. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. ALL PUBLIC IS INVITED TO ATTEND. Posted: Thursday, March 9, 2023 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska Special City Council Meeting Tuesday, March 28, 2023 5:30 p.m. Council Chambers Sue McClure 1. CALL TO ORDER Mayor Term Expires 2025 2. PLEDGE OF ALLEGIANCE John Osenga 3. ROLL CALL Vice Mayor Term Expires 2024 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Liz DeMOss [Those who have signed in will be given the first opportunity to speak. Time Council Member is limited to 3 minutes per speaker and 36 minutes total speaking time for this Term Expires 2023 agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA Mike Calhoon [Approval of Consent Agenda passes all routine items indicated by asterisk Council Member (*). Consent Agenda items are not considered separately unless a council Term Expires 2024 member so requests. In the event ofsuch a request, the item is returned to the Regular Agenda] Randy Wells 6. NEW BUSINESS Council Member Term Expires 2025 A. Other New Business Kevin Finch 1. Committee of the Whole: Public Works Shop Project. Council Member Term Expires 2025 7. CITIZEN COMMENTS Robert Barnwell 8. COUNCIL AND ADMINISTRATION COMMENTS & Council Member RESPONSES TO CITIZEN COMMENTS Term Expires 2023 9. ADJOURNMENT Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney City of Seward, Alaska City Council Special Meeting Agenda March 28, 2023 Page I NEW SEWARD PUBLIC WORKS FACILITY R&M CONSULTANTS, INC.- 35% DESIGN &CONSTRUCTION COST ESTIMATING -TASK ORDER#25.03 2023 BOND BALLOT PROPOSITION ORDINANCE-TASK ORDER AUTHORIZATION AND APPROVAL I SEA LION AER NEW SEWARD PUBLIC WORKS FACILITY NEW PUBLIC WORKS FACILITY SCOPE OF ENGINEERING SERVICES PROVIDED: '= �4 1. Civil Engineering(R&M)—Site Design,Drainage,Structural Engineering,Utility Design, I Driveways,AND Project Management. 7j 2. Architectural Design(KPB Arch iteds)—25,000 Square Foot Public Works Facility-Layout,Sizing, Offices,and Code Reviews. 3. Construction Cost Estimating(HMS,Inc.)—Submit 35%design estimate to meet deadline date(s) o for Bond Ballot Proposition CITY OF 4. Mechanical and Electrical Engineering(CRW Engineering,LLC)—Interior and Exterior e L LI�I SEWARD 5. Permitting—State of Alaska DOT&PF Driveway Permit Application,other permits as required J �° 6. Coordination—Adjacent Chugachmiut Health Clinic Project—Driveways,Drainage,Utility h' Q0 Relocations,and Seward Highway Access Consolidation o IT 7. Ongoing Public Works Facility Site Work: 1. Topographic Design Survey It IIT �Wq]� 2. Geotechnical Site Investigation ��i6git MA�ISON ST 3. Preliminary Platting and replat optimized for the new PW facility 4. Design Alternatives Coordination—reconfigure or vacate ROW and utility easements,consolidate e�Easoe sr s driveways,optimize access and ROW layouts,reallocate property to PW facility development ��L EXISTING S. Public Involvement and Project Stakeholder Outreach PAuc Li ITY WORKS Project Vicinity Map PRELIMINARY SITE PLAN SEA LION AVENUE r PROPOSED "ESIA 10'PURLIC UTILITY PROPOLIN E 2011 PER DOG. D 20TT-000792-0SRD_ i iy p PROPOSED X RIGHT pO,�F-ION WAY `m �O / r EXISTINC / WATER MAIN / i I / • ELECTRIC • "� ,�` > 1' UTILITY SITE SITE Sri_ VACATE EXISTING / FACILITY ACCESS -_-�� ---1 --. s „- ,� RIGHTaF-WAY / • _... o w 0 97 ACRES ! / o / _--.re—.m SAND SHED ) EXISTING WATER MAIN NEW -LTWOOD / PUBLIC SMOKEHOUSE / WORKS 370' -FACILITY I / S EXISTING SEWER LINE � / S / —,--- (TO BE RELOCATE ACCE53D), ,1., - aT EXISTING CHUGACHMIUT EXISTING WATERLINE CLINICSITE SEWER LINE --s / EXISTINGSEWERMAIN �i/ Site Plan subject to revision during 35%Design 35% DESIGN PROPOSAL SUMMARY SUMMARY OF DESIGN ACTIVITIES PROVIDED IN 35%DESIGN PROPOSAL: 1. Civil Site Design—Parking areas,vehicle circulation,public works equipment parking,fencing,driveways,project management 2. Drainage Design—Design of stormwater runoff control,collection,and conveyance,storm drain system,drainage swales,and permitting 3. Seward Highway Driveway—DOT&PF Driveway Permit Process,design and technical submission package 4. Water&Sewer Utility Connections—Sanitary Sewer Mains and Manholes,Water Distribution,and Service Connections—relocations and adjustments to accommodate site development 5. Structural Engineering—Foundation for pre-engineered metal building and other improvements 6. Electrical Engineering(CRW)—Internal power distribution,interior and exterior site lighting,telecom design,connections to existing utilities,generator sizing,electrical site layout 7. Mechanical Engineering(CRW)—Heating,ventilation,plumbing,and fuel oil distribution systems for interior and exterior 8. 35%Deliverables—Drawings and Technical Specifications,Quantity Estimates,Construction Cost Estimate 9. Architectural Design(KPB Architects)—Layout,buildingtypes,and sizing of warehouse and office spaces,rooms,doors,code analysis 10. Coordination with Associated Projects 11. Construction Cost Estimate(HMS,Inc.)—utilize quantities and design provided in 35%Design package 12. Public Outreach—Meetings with Project Stakeholders,Public,City Council A& NEW SEWARD PUBLIC WORKS FACILITY WORK PERFORMED TO DATE: 1. Public Works Facility-Concept Scoping Report 2. Design Charrette Meeting- November 8t", 2022 1. City of Seward and Engineeringteam collaboration 2. Site/facility goals and constraints identified i 3. Defined needs of warehouse,shop,and office space 4. Identified project procurement method 5. Referenced past example Kenai PW project 3. Architectural Concept Design KPB Architects 4. Civil Site Concept Designs Evaluation P g a6y I I v.J' 5. Related Project Coordination-Chugachmiut Health Clinic,other area development — - 6. Topographic Survey and Geotechnical Investigation Kenai—Example Public Works Facility PROJECT SCHEDULE 2--se,.ara rasa s h—le 7fmam � � a � � x � FinaM � aeox � �lfmam 1. March 2023 —Approval of Notice to Proceed (NTP)for 9°°r= 3 5% Design . 2. June 2023 —35% Design & M�ear,� ; F° "�e°.°,°�;:„_ Cost Estimate Submitted for Bond Approval 3. October 2023 — NTP for 100% Final Design m; " "" 4. February 2024— Issued for ;o;` o<<aaa'"e e ' Construction Bid Documents ®® for Construction Contractor e M Cl e -.3 SEWARD PUBLIC WORKS FACILITY TASK ORDER GOALS,SUMMARY,AND SCHEDULE: 1. R&M-Manage multidisciplinary design team to ` accomplish project goals and obtain facility funding 2. 35% Design Deliverables—Civil,Architectural, tLA ° Structural, Electrical,Mechanical 3. 35%Construction Cost Estimate—Developed By June 2023 to meet Bond Schedule 4. Future Repurposing of Existing PW Site—Potential to create mixed-use or new residential parcels after New Public Works Facility is fully operational. Long- term goal to assist with housing shortage in area Existing Public Works Facility SEA LION AVENUE'PUBLIC PROPOSED MT PER UTILITY N ES1- PER-0 S, .D, LOT LINES / - � 2011-000792-0 S.R.D. -PROPOSED 60' m - RIGHT-OF-WAY - DEDICATION In0 60 0.44 ACRES t i EXISTING a n / WATER MAIN ~ /i Y � / i ELECTRIC _ -u UTILITY SITE � � �7'Vir � f/ VACATE EXISTING / FACILITY ACCESS o W I� RIGHT-OFWAY / Q ___ r o 0 0.94 ACRES / --------------- -------- --- -------- ---1 ------ - ' LLJI u SAND SHED - ^ EXISTING WATER MAIN L� w Y a NEW �SALTWOOD PUBLIC :z,i p SMOKEHOUSE / U WORKS / .................m 370' FACILITY o i / rF z SITE ___EXISTING SEWER LINE I ,ACCESS (TO BE RELOCATED) / Q / 47 I 490' EXISTING CHUGACHMIUT EXISTING WATERLINE CLINIC SITE SEWER LINE /) EXISTING SEWER MAIN / PUBLIC WORKS FACILITY CONCEPT SITE PLAN U ' C-100