HomeMy WebLinkAboutRES2023-032 Purchase Electric Supplies from Anixter Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2023-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE
ELECTRIC DISTRIBUTION MATERIALS FROM ANIXTER POWER
SOLUTIONS TO ENSURE ADEQUATE INVENTORY FOR THE 2023
CONSTRUCTION SEASON FOR $286,123, PLUS A 10 PERCENT
CONTINGENCY, FOR A NOT-TO-EXCEED AMOUNT OF $314,735
WHEREAS, each year during the first quarter the Electric Department orders
materials in preparation for the upcoming construction season to ensure an adequate
inventory is in place to meet expected service orders; and
WHEREAS,the order is primarily for lower-voltage distribution materials associated
with delivering power to end-use consumers; and
WHEREAS, the Electric Department received estimates from three vendors and
Anixter Power Solutions provided the lowest bid; and
WHEREAS, in 2022, Electric Department crews completed more than 40 service-
related jobs, including a dozen solar interconnections; and
WHEREAS, without these materials, Electric Department crews will be unable to
complete all job orders projected for the upcoming season.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase electric distribution materials
from Anixter Power Solutions for the upcoming construction season.
Section 2. Funding in the amount of$286,128, plus a ten percent contingency is hereby
approved from budgeted expenses from account no. 150000-3000-7221 (Operating Supplies).
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th
day of March, 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
CITY OF SEWARD,ALASKA
RESOLUTION 2023-032
AYES: Osenga, Calhoon, Wells, Finch, Barnwell, McClure
NOES: None
ABSENT: DeMoss
ABSTAIN: None
ATTEST:
renda J. Ball , MMC
City Clerk
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City Council Agenda Statement
Meeting Date: March 28, 2023 MAP
To: City Council
Through: Janette Bower, City Manager
From: Rob Montgomery
Subject: Resolution 2023-032: Authorizing the City Manager to Purchase Electric
Distribution Materials from Anixter Power Solutions to Ensure Adequate
Inventory for the 2023 Construction Season for$286,123, Plus a 10 Percent
Contingency, for a not-to-exceed amount of $314,735
Background and justification:
Each year during the first quarter, the Electric Department orders materials in preparation for the
upcoming construction season. The order typically includes materials related to distribution
service: wire, conduit, poles and other miscellaneous materials.
In 2022, the department processed more than 40 service-related jobs, including a dozen solar
interconnections. Without these materials, Electric Department crews will be unable to complete
all job orders projected for the upcoming season.
The department will exhaust the small inventory of materials carried over from the previous year
during the early part of the construction season.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing
needs and encourage future development."
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
x Creates revenue in the amount of: $ TBD — Based on demand driven by new services
x Creates expenditure in amount of: $ $286,128, plus a 10% contingency
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
x Budgeted Line item(s): 3000-7221 (Operating Supplies)
Not budgeted
Not applicable
149
Fund Balance Information
Affected Fund (✓):
General SMIC x Electric Wastewater
Boat Harbor Parking Water F1 Healthcare
Motor Pool Other
Note:amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $ 7,223,276
Available Unrestricted Cash Balance: $ 7,573,252
Finance Director Signature:
Attorney Review
RxYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
e✓ Adopt Ordinance
Other:
150