HomeMy WebLinkAboutRES2023-049 Purchase Chevy Truck for Electric Dept Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2023-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE A 2023
CHEVROLET SILVERADO 2500 DOUBLE CAB FROM CHEVROLET OF
SOUTH ANCHORAGE USING THE STATE PROCUREMENT PROCESS
IN A NOT-TO-EXCEED AMOUNT OF $60,073, AND APPROPRIATING
FUNDS
WHEREAS, the new crew truck is a replacement for a truck wrecked and damaged
beyond repair in December 2022 after an Electric Department employee lost control of the
vehicle in icy conditions, slid off the road and struck a power pole in the adjoining easement;
and
WHEREAS, the new vehicle is essential to the day-to-day operations of the electric
department as it serves as a fleet vehicle for electric department crews; and
WHEREAS, the Electric Department followed the State of Alaska's competitive
procurement process in selecting the vendor, Chevrolet of South Anchorage, for the purchase; and
WHEREAS,sole-source purchasing of a new vehicle is allowed under Seward City Code
Section 6.10.120(A)To supplies,materials,equipment,or contractual services which can only be
furnished by a single dealer or which have a uniform published price; and
WHEREAS,the Electric Department annually contributes funds to the motor pool fund
for the replacement of department vehicles; and
WHEREAS, the department received an insurance payoff for the wrecked truck in the
amount of$36,708.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to a 2022 Chevrolet Silverado 2500
Double Cab from Chevrolet of South Anchorage,with funding from the Motor Pool Fund reserves,
for the Electric Department.
Section 2. Funding in the amount of$60,073 is hereby appropriated from the Motor Pool
Fund reserves account 03000-0000-3400 to capital equipment account no. 03000-3000-8103.
Section 3.This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-049
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th
day of April, 2023.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES: DeMoss, Finch, Barnwell, Wells, Osenga, Calhoon, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Bal , MMC
City Clerk
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City Council Agenda Statement
Meeting Date: April 24, 2023 MAP
To: City Council
Through: Janette Bower, City Manager
From: Rob Montgomery
Subject: Resolution 2023-049: Authorizing the City Manager to Purchase a 2023
Chevrolet Silverado 2500 Double Cab from Chevrolet of South Anchorage
Using the State Procurement Process in A Not-To-Exceed Amount of
$60,073 and Appropriating Funds
Background and justification:
In January 2023, an Electric Department employee wrecked one of the department's fleet trucks
after losing control of the vehicle in icy conditions. The employee was not injured, but the truck
struck a power pole and was damaged beyond repair.
With this truck being a shared fleet vehicle and is regularly used in day-to-day operations, it's
important to proceed with a replacement. The department received an insurance payoff for the
wrecked truck in the amount of$36,708. The department is proceeding quickly with the purchase
of a replacement since a truck is available and the supply chain in recent years has been
experienced long lead times.
The Electric Department followed the State of Alaska's competitive procurement process in
selecting the vendor, Chevrolet of South Anchorage, for the purchase. Sole-source purchasing of
a new vehicle is allowed under Seward City Code section 6.10.120.A.
The Electric Department annually contributes funds to the motor pool fund for the replacement
of department vehicles.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing
needs and encourage future development."
Strategic Plan: Reduce Energy Costs — Expand customer base within the Seward Electric
utility area
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 60,073
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 60,073
Creates a savings in the amount of: $
314
0 Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
x Not budgeted 03000-3000-8103
Not applicable
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
x Motor Pool Other
Note:amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $ 3,329,964
Available Unrestricted Cash Balance: $ 2,064,709
Finance Director Signature:
Attorney Review
RYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
x Approve Res.
Other:
315