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Home My WebLink About06062023 P&Z Regular Meeting Packet Planning & Zoning Commission Meeting Packet Regular Meeting Tuesday, June 6, 2023 Council Chambers, City Hall 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska nbaftmi �a PLANNING AND ZONING COMMISSION MEETING AGENDA City Council Chambers,410 Adams Street .-- Chair Clare Sullivan Commissioner Troy Staggs Acting City Manager Norm Regis Vice Chair Vanessa Verhey Commissioner Sean Ulman City Clerk Kris Peck Commissioner Nathaniel Charbonneau Commissioner Victoria Monaco Community Dev. Director Jason Bickling Commissioner Brenan Hornseth City Planner Courtney Bringhurst GIS Technician Selena Soto June 6,2023 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of ConsentAgendapasses all routine items indicated by asterisk(*). Consent Agenda items are not considered separately unless a council member requests.In the event of such a request, the item is returned to the Regular Agenda.) 6. SPECIAL ORDERS,PRESENTATIONS AND AWARDS A. Proclamations and Awards -None B. City Administration Report........................................................................Page 3 C. Other Reports and Announcements - None D. Presentations -None (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1 7. CONSENT AGENDA A. Minutes of Preceding Meeting *1. Approval of the May 9, 2023 Planning and Zoning Commission Meeting Minutes.........Page 5 B. Other Items -None 8. PUBLIC HEARINGS (Public hearing comments are limited to five(5)minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one(1) minute.) A. Resolutions Requiring Public Hearing 1. Resolution 2023-014, A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending the City Council Amend Portions of Seward City Code; 15.10.222 Development Requirements—Table Notes,Letter E.................................Page 10 9. UNFINISHED BUSINESS A. Resolutions - None 10. NEW BUSINESS A. Resolutions -None B. Other New Business 1. Discuss creation of an ad hoc committee to review the compliance status of approved Conditional Use Permits 2. Discuss topic for June 20th work session. a. Title 15 — Signs b. Comprehensive Plan updates 11. INFORMATIONAL ITEMS AND REPORTS (No action required.) A. Reminder: Tuesday, June 20, 2023 Planning and Zoning Work Session at 6:00pm in the Council Chambers, City Hall. B. Reminder: Tuesday, July 11, 2023 regular meeting at 7:00 pm in the Council Chambers, City Hall. 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five(5) minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14.ADJOURNMENT 2 Administrative Report to P&Z June 6, 2023 STR Compliance: We have had a few new operators that Hamari/Avenu has found that were not registered with a City and State Business License, Borough Tax, or Short- Term Rental Permit. We are working to bring them into compliance. We are also working with a couple of improper use of property violations. GIS Report: - Selena is continuing to work on GIS development, most recently working on Public Works and Fire Dept. Projects. She is hoping to create inspection forms through ArcGIS Survey123 so that staff have a better workflow with recording features and taking notes through GIS. - Public Works has received their subfoot GNSS receiver and are starting to use it in the field with the Mile 0-8 construction projects. - Courtney is working on putting CUPs onto a web map for better tracking. Selena is creating a form for staff/ad hoc committee to use when they review CUPs. - Selena is also working with OpenGov to create GIS flags and an address table for when staff review permits. - Courtney is working on creating a zoning history map that shows all the zoning changes within the City of Seward from 1962 to present day We are reviewing and compiling the input for the September 2023 Muni Land Plan potential revisions. Ongoing work on the Public Works Building Project — both new site development and the development of the current site for residential housing after it is moved. Assisting with work on the Public Safety Feasibility Study. Their site visit was from May 9-121". Continuing with getting data and information for the study —call mapping, population trends, site information. We are still (patiently) waiting for the ADEC decision on the Jesse Lee Home Property review. I will let Council know immediately when we hear back from them on whether or not more mitigation will need to be done. 3 Our long-term Temp is continuing to work on scanning and archiving for the Com Dev, Fire, Public Works, and Electric Departments. We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CUPs, floodplain permits, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. 4 City of Seward,Alaska Planning&Zoning Commission Meeting Minutes May 9, 2023 Volume 8, Page CALL TO ORDER The May 9, 2023 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Clare Sullivan. OPENING CEREMONY Commissioner Nathaniel Charbonneau led the pledge of allegiance to the flag. ROLL CALL There were present: Clare Sullivan presiding, and Vanessa Verhey Nathaniel Charbonneau Victoria Monaco Brenan Hornseth T-feJ 00`� Sean Ulman --- Comprising a quorum of the Commission; and Courtney Bringhurst, City Planner Brenda Ballou, City Clerk Excused— Staggs Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Monaco) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the April 4, 2023 P&Z Meeting Minutes. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations and Awards —None City Administration Report. City Planner Courtney Bringhurst stated she had attended the American Planning Association national conference in Philadelphia and it had been a great opportunity to interact with 5 City of Seward,Alaska Planning&Zoning Commission Meeting Minutes May 9, 2023 Volume 8, Page other planners. She included in tonight's packet a comprehensive write up of key takeaways from several areas, including public engagement, housing, zoning and equity, parking, and accessible and inclusive environments. She learned a lot and wanted to incorporate many of the best practices into the commission's work. Other Reports and Announcements —None Presentations —None PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2023-011, Recommending Kenai Peninsula Borough Approval Of The Preliminary Replat Of Dairy Hill Subdivision, Tracts 1-5, Tract 5; Located At 212 & 213 Dairy Hill Ln & 1601 Phoenix Rd; Creating Dairy Hill Subdivision Addition No. 1, Tracts 5A, 5B & 5C. Motion (CharbonneauNerhey) Approve Resolution 2023-011 Bringhurst said this resolution would create two new parcels, both of which already had access to sewer and water. There was a road continuation platted, but the road would need to be constructed. Electric would have to be brought in, as well as a fire hydrant at the end of the newly- constructed cul-de-sac portion of the new road. The remainder of the parcel would remain in its current state. Lot 5A would be the only lot in the flood zone. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Steve Leirer, inside the city, had provided a laydown earlier today. He wished to divide the property so that new homes could be constructed on a portion of the land. Jennifer Carr, inside the city, lived near this property. She came to the meeting tonight to understand where the housing was proposed to be developed. No one else appeared and the public hearing was closed. Bringhurst said lots 5A and 5B were proposed to be developed. Charbonneau was pleased that the utility easements were already in place. He had walked the property and thought the lots in question looked buildable. Monaco concurred; she had also walked the property and thought the lots looked good for developing. Motion Passed Unanimous 6 City of Seward,Alaska Planning&Zoning Commission Meeting Minutes May 9, 2023 Volume 8, Page Resolution 2023-012,Recommending City Council Approval Of The Land Use Amendment To Rezone A Portion Of Proposed Tract 5A, Dairy Hill Subdivision Addition No. 1, From Single-Family Residential (RI) Zoning District To Resource Management (RM) Zoning District. Motion (Charbonneau/Monaco) Approve Resolution 2023-012 Bringhurst said Tract 5A was one parcel, but was currently split into two zones. This resolution would remove the split and make the entire Tract 5A a single zone of Resource Management(RM). Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Steve Leirer, inside the city, said this rezone would correct the split zoning on Tract 5A. He wanted to remove the R1 zoning and make it all RM. No one else appeared and the public hearing was closed. Motion Passed Unanimous Resolution 2023-013, Recommending The City Council Amend Portions Of Seward City Code; 15.10.140(B) Definitions, Pertaining To Bunkhouse, Lot, And Long-Term Rental; 15.10.222 Development Requirements Table, Updating The Minimum Buildable Lot Size For Single-And Two-Family Residential Zoning Districts,And Adding Table Notes For Lot Frontage; And 15.10.226 Land Uses Allowed Table, Adding Long-Term Rental, And Changing The Outright Use Of Dormitories In The Office Residential And Institutional Zoning Districts To Require Conditional Use Permits. Motion (CharbonneauNerhey) Approve Resolution 2023-013 Bringhurst said the commission had conducted work sessions on this topic starting in November last year and going through April this year. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Sullivan thought the commission had done a lot of work on developing this resolution. Charbonneau concurred and thought the commission had been thorough. Motion Passed Unanimous UNFINISHED BUSINESS —None NEW BUSINESS City of Seward,Alaska Planning&Zoning Commission Meeting Minutes May 9, 2023 Volume 8, Page Other New Business Items Discuss 2023 Planning and Zoning Priorities for the joint work session with city council on May 22,2023. Bringhurst reviewed the commission's 2023 priorities. Discuss the topic for the May 23, 2023 work session: Cemetery Presentation and Cemetery Master Plan Review. INFORMATIONAL ITEMS AND REPORTS Reminder: P&ZJoint Work Session with City Council on May 22, 2023 at 6:00 p.m. A quorum is required. Reminder:P&Z Work Session on May 23, 2023 at 6:00 p.m. Reminder:P&Z Meeting on June 6, 2023 at 7:00 p.m. CITIZEN COMMENTS —None COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS Ulman thanked Bringhurst for the great information from the APA conference. Hornseth appreciated Bringhurst for bringing good information back to the commission and thanked the clerk for working with the commission. Charbonneau thanked administration and the clerk. Verhey was pleased to see members of the public at the meeting tonight. She thanked Bringhurst and the clerk. Monaco thanked Bringhurst for attending the APA conference and wished the clerk well. Sullivan appreciated everyone coming to tonight's meeting. She was thankful that there had been public interaction. She thanked Bringhurst for the meeting and thanked the clerk for her years of service. 8 City of Seward,Alaska Planning&Zoning Commission Meeting Minutes May 9, 2023 Volume 8, Page ADJOURNMENT The meeting was adjourned at 7:51 p.m. Brenda Ballou Clare Sullivan City Clerk Chair (City Seal) 9 Sponsored By: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2023-014 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, RECOMMENDING THE CITY COUNCIL AMEND SEWARD CITY CODE 15.10.222 DEVELOPMENT REQUIREMENTS—TABLE NOTES,LETTER E WHEREAS, on February 27, 2023 the City Council approved the Planning and Zoning Commission's priorities which included, "Make recommended updates to Title 15"; and WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, recent development within Seward has highlighted areas of Title 15 that restrictive and burdensome to development, especially in commercial districts; and WHEREAS, it is recognized that developable land within Seward is limited, and development requirements should reflect the need to allow more productive use of that limited land without degrading the quality of community life. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2023-XXX attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6th day of June 2023. THE CITY OF SEWARD, ALASKA Clare Sullivan, Chair 10 Seward Planning and Zoning Commission Resolution No. 2023-014 Page 2 AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Kris Peck City Clerk (City Seal) 11 Planning and Zoning Agenda Statement Meeting Date: June 6, 2023 To: Planning and Zoning Commission Through: Jason Bickling, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Resolution 2023-014: Recommending City Council Amend Seward City Code 15.10.222 Development Requirements —Table Notes, Letter E. Background and justification: According to §15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council. Additionally, on February 27, 2023, the City Council approved the Planning and Zoning Commission's 2023 priorities, which included "make recommended updates to Title 15." Developments over the past couple years within Seward have also highlighted various portions of the development requirements within Seward City Code that impose excessive and burdensome restrictions on development in the commercial districts. Developable land is limited in Seward. The Comprehensive Plan for the City of Seward states that one of its goals is to "promote infill development by encouraging and promoting construction on vacant sites in areas of the City which are already established" (Vol 1, Ch 2.2.11). Many of these underutilized lots have limited space on which to develop adequate housing to make it worthwhile to a developer as well as appealing to those seeking homes. Changing City Code to be more favorable towards higher density housing of homes other than studio apartments, will allow developers to construct housing that utilizes the space available in Seward more effectively. In summary, the effect of this legislation is as follows: • A multi-family dwelling of 3 or more units may be developed in the AC, CB and HC zoning districts on a lot that is at least 9,000 square feet. o Parking requirements of"2 parking spaces per dwelling unit plus 1/2 space for every unit larger than 2 bedrooms or greater than 1,000 square feet in size" will still be required for all multi-family dwellings regardless of the zoning district • A multi-family dwelling with 5 or more units developed in the R3, UR, and OR zoning districts will be required to have a 9,000 square foot lot plus an additional 1,200 square feet for each unit of five or more. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Vol 1, Chapter 2.2.11 — "Promote infill development by encouraging and Plan: promoting construction on vacant sites in areas of the City which are already established." Vol 1, Chapter 3.2.1 —"Promote residential and commercial development within 12 the City of Seward and its vicinity in accordance with community values." Vol 1, Chapter 3.3.1 —"Encourage development of new housing in Seward." Vol 1, Chapter 3.3.1.2 — "Create incentives to provide land for housing development within the City of Seward." Strategic Plan: Promote Residential and Commercial Development Inside the City (Page 9-10) • Encourage construction of residential and seasonal housing at all market levels Promote in-fill development by encouraging and promoting construction on vacant sites in already established areas of the City. (Page 10) Other: Recommendation Commission approve Resolution 2023-014, recommending City Council amend Seward City Code 15.10.222 Development Requirements —Table Notes, Letter E. 13 Sponsored by: Planning and Zoning Commission Introduction: July XX, 2023 Public Hearing: July XX, 2023 Enactment: July XX, 2023 CITY OF SEWARD,ALASKA ORDINANCE 2023-XXX An Ordinance of the Seward City Council, Amending Seward City Code; 15.10.222 Development Requirements —Table Notes,Letter E WHEREAS, on February 27, 2023 the City Council approved the Planning and Zoning Commission's priorities which included, "Make recommended updates to Title 15"; and WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, recent development within Seward has highlighted areas of Title 15 that restrictive and burdensome to development, especially in commercial districts; and WHEREAS, it is recognized that developable land within Seward is limited, and development requirements should reflect the need to allow more productive use of that limited land without degrading the quality of community life; and WHEREAS, on June 6, 2023 the Planning and Zoning Commission approved Resolution 2023-014 recommending City Council approve the included amendments to Title 15. NOW, THEREFORE,THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 15.10.140(b)is hereby amended to read as follows(new language is in bolded italics and underlined, and deleted language is stricken): Table 15.10.222 Development Requirements —Table Notes NOTE 1. Within the HC District, in the area bounded by Fourth Avenue, the southern boundary of the South Harbor Uplands - Tract H, Waterfront Park Replat, the harbor basin and J Float Ramp, building height is limited to 26 feet. NOTE 2. A. Buildable/useable area—Lot may have to be larger to have minimum buildable area available. 14 CITY OF SEWARD,ALASKA ORDINANCE 2023-XXX B. In the R1, R2, R3, UR, OR , AC and CB Districts, from the Seward Highway/Phoenix Road intersection South, to include the Bayview Subdivision, 3,000 SF and north, 6,000 SF with 30 and 60 foot minimum frontages respectively, for single-family residences. C. A single RR lot may be divided into two lots of less than 20,000 SF each if the reduction below 20,000 SF is to accommodate required widening of an adjacent right- of-way. D. In the R1, R2, R3, UR, OR , AC and CB Districts, individual lots of at least 3,000 SF in the Original Townsite, Federal Addition, Laubner Addition, Cliff Addition and Bayview Addition may be developed for single-family residences provided all other development requirements of this chapter are met. E. Multiple-Family developments (except studio apartments)with three or more units require a minimum of 9,000 SF in the R3, UR, OR, AC. HC and CB Districts and 20,000 SF in the RM District. All The R3. UR, and OR districts require an additional 1,200 SF per unit of five or more units. F. Two-Family or duplex developments require a minimum of 6,000 SF in the R2, R3, UR, OR, AC and CB Districts and 20,000 SF in the RM District. Duplex developments within the Federal Addition Subdivision require 5,000 SF. All other development requirements of this chapter shall be met. G. Multiple-Family, studio apartments in the OR, AC, CB, HC, I and RM districts require a minimum of 9,000 SF. The total square footage required for lot setbacks shall be reserved as open area. All other requirements set forth in this chapter shall be met. NOTE 3. See Notes 2-D and 2-E above. NOTE 4. From Seward Highway/Phoenix Road intersectionSouth, a five-foot setback, each side; north, a minimum five-foot setback each side as part of a combined 15-foot setback total between both sides. NOTE 5. In the HC District,parcels abutting mean high tide—No rear yard setback; parcels abutting the waterfront boardwalk—Five feet; and parcels not abutting the waterfront boardwalk or mean high water mark—Ten feet. NOTE 6. Excludes setbacks in HC and I. NOTE 7. In the Industrial District, no minimum lot size, width or setbacks are required for unmanned electronic sites. NOTE 8. Tract D of USS 1864 Jesse Lee Home Subdivision shall not be used for any uses other than those allowed in an R1 district, except for a long term care facility, aka skilled nursing care facility. Section 2. This ordinance shall take effect immediately upon adoption. Title 15—page 2 15 CITY OF SEWARD,ALASKA ORDINANCE 2023-XXX ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, the XX day of July 2023. THE CITY OF SEWARD,ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT : ATTEST: Kris Peck City Clerk (City Seal) Title 15—page 3 16