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Home My WebLink AboutRES2023-077 EPS Lawing Substation Refurbishment CITY OF SEWARD,ALASKA Sponsored by: Regis RESOLUTION 2023-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECTRIC POWER SYSTEMS, INC. (EPS) TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE REFURBISHMENT AND VOLTAGE CAPACITY UPGRADE OF THE LAWING SUBSTATION AT MILEPOST 25 OF THE SEWARD HIGHWAY IN A NOT-TO-EXCEED AMOUNT OF $175,972 AND APPROPRIATING FUNDS WHEREAS, the refurbishment of the Lawing Substation is a component of the Electric Department's overall transmission infrastructure rebuild project; and WHEREAS, the refurbishment will also result in the substation's voltage capacity being upgraded from its existing 69kV to 115k; and WHEREAS, engineering design of the Lawing Substation is important to ensure the completion of the substation construction stays within the timeline of the overall infrastructure project; and WHEREAS, EPS has provided engineeringdesign and maintenance support services to the City's Electric Department for approximately 45 years; and WHEREAS, the completion of this important. substation work, along with the completion of the overall transmission infrastructure project, will help improve system reliability for up to 40 years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Electric Power Systems, Inc. to provide engineering services for the refurbishment and voltage capacity upgrade of the Lawing Substation. Section 2. Funding in the not-to-exceed amount of$175,972 is hereby appropriated from Electric Fund Unassigned reserves account 15000-0000-3710-0000-15340 and transferred to Fund 15340-0000-8103 Capital Equipment Expense account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this the 10th day of July, 2023. CITY OF SEWARD, ALASKA RESOLUTION 2023-077 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Finch, Osenga, Calhoon, Demoss, McClure NOES: None ABSENT: Wells, Barnwell ABSTAIN: None ATTEST: /' Kris Peck City Clerk .•'��,0� �S E j,y"s•• (City Seal) ��.•,�-1 �Po� 'q�Q�•�� o SE AL ••, cS'T4 SHE 1, 'f,�Q`� 'Sill �-OF N P•'s Ott City Council Agenda Statement Meeting Date: July 10, 2023 To: City Council Through: Norm Regis,Acting City Manager From: Rob Montgomery, General Manager Electric Subject: Resolution 2023-077:Authorizing The City Manager To Enter Into A Contract With Electric Power Systems, Inc. (EPS) To Provide Engineering Design Services For The Refurbishment And Voltage Capacity Upgrade Of The Lawing Substation At Milepost 25 Of The Seward Highway hi A Not-To-Exceed Amount Of$175,972 And Appropriating Funds Background and justification: This refurbishment and voltage upgrade project is a component of the larger transmission infrastructure rebuild project currently underway. The work will include a nearly complete rebuild of the Lawing Substation with new transformers, circuit breakers and related equipment. The substation's voltage capacity will also be increased from 69kV to 115kV. Since it's another key part of the overall infrastructure project, it's critical that this work stay on schedule. EPS has provided the City with engineering design services and maintenance support for approximately 45 years. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and encourage future development." Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 175,972 This legislation(✓): Creates revenue in the amount of $ x Creates expenditure in amount of $ 175,972 Creates a savings in the amount of $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted 15340-0000-8103 Not applicable Fund Balance Information 286 Affected Fund (✓): General SMIC x Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool X Other 15340-000-8103 Note:amounts are unaudited Available Fund Balance: $5,934,605 Finance Director Signature: Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation x Approve Res. Other: 287 3305 Arctic Blvd Suite 201 pleetrie Paver SystemsAnchorage, AID 99503 Consulting Engineers inc Ph: (907) 523-3101 Fax: (907)522-1182 Email: dbuss@epsinc.com Attn: Rob Montgomery June 2, 2023 City of Seward Subject: Lawing Substation Engineering Proposal Dear Mr. Montgomery, Electric Power Systems, Inc. ("EPS") is pleased to present the City of Seward ("Seward") with a proposal for engineering services for the design to upgrade the Lawing Substation to 115kV, It is our understanding Seward desires to upgrade the existing 69kV line to 115kV and replace the existing 20MVA 115/69/12.5kV transformer with a 115kV pass-through. The 2.5MVA 12.5/25kV step up transformer will be replaced with a 4.6MVA 115/25kV transformer tapped off the 115kV pass-through. The 20MVA transformer will be repurposed at the Spring Creek Substation. The following summary and costs represent our understand i,ig of the scope of work for this project. 1.Preliminary Design After a kickoff meeting with Seward, EPS will begin producing a detailed design of the substation. This task includes all labor, materials, and other costs required to complete the preliminary design and create a package that will identify all known equipment and material requirements. This preliminary design work will identify long lead equipment and materials for construction of the substation. Design drawings will be completed to the point of material identification and solicitation. We estimate these drawings will be 65%complete following this phase of the project. 2.Equipment Procurement Assistance This task includes the preparation of specifications necessary to procure long lead items that will be Seward furnished. It also includes providing engineer's estimates for owner-furnished materials and equipment, technical assistance during bidding phases, technical evaluation of bids, and review of vendor calculations, shop drawings, and other submittals. 3. Final Design Following Seward review of the preliminary design, and receipt of preliminary drawings from all long lead equipment vendors, we will begin incorporating comments into a final design. The final design will provide sufficient detail for construction, maintenance, operation of the substation and safe retirement of old equipment. Drawings will include detailed material lists that specify quantities,and when applicable. an acceptable manufacturer and catalog number. ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 •Anchorage,AK 99503 Ph: (907)522.1953 Fax:(907) 2.1182 • Email: eps@epsinc.com DELIVERABLES Our understanding of the deliverables are as follows: 1. 65% design package includes design drawings for review and oversight by Seward. 2. Final design package to include construction ready drawings. 3. Construction drawings to include site development, foundation, raceway, lighting, grounding, fence, getaways, station service, and auxiliary electrical systems to form complete substations as requested. SCHEDULE EPS can commence work on this project within three weeks of receiving a notice to proceed. Final construction drawings will be provided within 3 months of final review of 65% design . COST We propose performing these services on a fee schedule basis using the enclosed fee schedule. We estimate our not-to-exceed cost, including 20%contingency, for these services to be $175,972. Below is a summary breakdown of costs: TASK DESCRIPTION Subtotal TOTAL COST(with contingency) 1 Preliminary Design $100:052 $ 120,063 2 Equipment Procurement Assistance $8,996 $ 10,796 3 Final Design $37,594 $45,113 TOTAL $ 146,642 $ 175,972 ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503 Ph: (907)522.1953 • Fax: (907)2'b32.1182 • Email: eps@epsine.com CLARIFICATIONS We are providing the following clarifications based on our understanding of the scope of work. The following items are not included in this proposal. • Construction engineering. • Permitting or right-of-way services. • Construction management/supervision. • Equipment settings, device software configuration, testing, and commissioning. • Geotech and ground resistance testing were provided under separate contracts in October 2021. Thank you for your consideration and feel free to contact me at(907) 523-3101 with any questions you may have. Thank you, -p David Buss Rob Montgomery Electric Power Systems, Inc. Electrical Utility Director (907) 523-3101 City of Seward- Electric Department ELECTRIC POWER SYSTEMS, INC. 3305 Arctic Blvd., Suite 201 •Anchorage,AK 99503 Ph: (907)522.1953 • Fax: (907) 2.11 82 • Email: eps@epsinc.coln