HomeMy WebLinkAboutRES2023-094 Repealing Phone Policy - FAILEDSponsored by: keuis
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A RESOLUTION OF THE :CITY CO(INCIL OF nit crry OrSEINARD,
ALASKA, REPEATANG RESOLUTION 20234,511: PERSONNEL _POLICY
21123.01: PHONE 1USE AND RECORDING POLICY
WHEREAS, City Counail :npproved Resglution 2023-05g. Atroptins, I'ersonritil Polio
21123-0. 1 on I'vlay :10Z-J „-and
witign,64, On Juri': 12, Clly Council Direded the City NhoingeT to draft It
resolOtiefTi•to ttpeil personnel policy:a-QM Phone Elsetind Reading Policy,
NOW THEREFORE.,RE IT RESOLVED BY TIIE urn( COUNCIL OF TILE arY.
OF SrARD, ALASKA, that.
Section I. Resolution 2023.058 is hereby mpailed.11-ie Phone Use and Recording Policy
Adeppted on Niloy 3.is Tocinded.
Section 24-,This resalutipnsludgukcLeffe0 irnine.diakly upou itdopEon.
,PASSED A.NDAPpROTED•byithe 'City Council of the City c1fSiwkIrtL Atagka this 14111
4ayofAugua„,2023.
AYES:
NOES:
ARS ENT:
ABSTAIN:
ATTEST:
WI FT)
nrECIT1' OrSEWARD, ALA$1CA
FA !LEE!!
Sue McClure, Nifayor
Fino.,.cailit*
Barnwell. Delvi($s.'Oselloa. Mitre
Wt11s
None
Kris Ped
city le..rk
(City Seal)
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Sponsored hy: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2023-058
A RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, A D'O P^II N G PERSONNEL POLICY #2023-01: PHONE USE AND
RECORDING POLIC'"�'
WHEREAS, Seward City Code 3.05.015 A. 2. states the city council shall adopt all
personnel policies; and
WHEREAS, the city manager requests the city council adopt Personnel. Policy # 023-
01. and
WHEREAS, Personnel Policy #2023-01 provides the parameters and restrictions
concerning phone use and surreptitious recording; and
WHEREAS, the policy is applicable to all employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
C ITY O F SEWARD, ALASKA that:
Section The Seward City Council adopts Personnel Policy #'2023-01: Phone Use and
Recording in its entirety as attached herein.
Section 2. Thin resolution shall take.cffect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
day of May, 2023.
THE CITY OF SEWARD, ALASKA
\-')1TY" R,z
Sue McClure, Mayor
AYES; Calhoon, Barnwell, DeMoss, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: None
ABSTAIN: None
263
CITY OF SEWARD. ALASKA.
RESOLUTION 2023-058
ATTEST:
City Clerk
♦ SEti7c,i
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City Council Agenda Statement
Meeting Date: May 8, 2023
To: City Council
Through: Janette Bower, City Manager
From: Tammy Nickell, Human Resources Manager
Subject: Resolution 2023-058: Adopting Personnel Policy #2023-01: Phone Use and
Recording Policy
Background and justification:
Seward City Code 3.05.015 A. 2. states the city council shall adopt all personnel policies and
the city manager requests the city council adopt Personnel Policy #2023-01.
Personnel Policy #2023-01 provides the parameters and restrictions concerning phone use and
surreptitious recording the policy is applicable to all employees.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
265
Note: amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $ n/a
Finance Director Signature:
-
1
Yes
Attorney
Attorney Signature:
Not applicable Comments:
Administration Recommendation
Approve Res.
Other:
266
City of Seward
Phone Use and Recording Policy
Approved by City Council Resolution 2023-058
May 8, 2023
Personnel Policy #2023-01
Applicable to All Employees
Phone Use and Recording Policy
A. Phone use.
1. While at work, employees are expected to exercise discretion in using personal
phones and smartphones.
2. Excessive personal calls or text messages or smartphone use during the workday
can interfere with employee productivity and be distracting to others.
3. Employees are expected to make any personal calls and or text messages and
personal use of smartphones during nonwork time when possible.
B. Surreptitious recording with a phone or other audio or visual device is
prohibited.
1. Surreptitious recording is defined as the video and/or audio recording, on any
device, of clients, coworkers, other city employees, city manager, or city officials,
without their knowledge, on or adjacent to the recorder's work time or the work
time of the one being recorded.
2. Surreptitious recording is prohibited without the express prior written permission
of the recording employee's supervisor, with violations subject to discipline up to
or including dismissal for cause.
3. The sole exception to this prohibition is that employees who believe they have a
legal right or a concerted activity right to surreptitiously record must notify, or
have their legal or union representative notify, city management in advance of or
concurrent with the start of any surreptitious recording.
4. Failure to do so will result in discipline or dismissal regardless of the eventual
justification given for the surreptitious recording.
5. Video, photos, or audio recording in restrooms and/or locker rooms is strictly
prohibited.
6. This policy does not prohibit employer -owned cameras from recording for business
purposes.
Personnel Policy #2023-01
May 8, 2023
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