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HomeMy WebLinkAbout09062023 PACAB Regular Meeting Packet Port & Commerce Advisory Board Agenda Packet &L 1993 Regular Meeting September 6, 2023 City Council Chambers 12.00 p.m. 1 1963 1965 2005 The City of Seward,Alaska 1-Amencaeily PORT AND COMMERCE ADVISORY BOARD = MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Chair Bruce Jaffa Board Member Dwayne Atwood Assistant City Manager Stephen Vice Chair Linda Paquette Board Member Tom Miller Sowell Board Member Benjamin Smith Vacant Seat Harbormaster Norm Regis Board Member Frederick Woelkers City Clerk Kris Peck Wednesday, September 6, 2023 at 12:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of ConsentAgenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a board member requests.In the event of such a request, the item is returned to the Regular Agenda.Marked with *.) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards -None B. City Administration Report ......................................................................................Pg. 4 C. Other Reports and Announcements 1) Alaska Railroad Report ......................................................................................Pg. 6 D. Presentations—None (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 7. CONSENT AGENDA A. Minutes of Preceding Meeting 1)*Approve May 03, 2023 Port and Commerce Advisory Board Meeting Minutes Pg. 7 B. Resolutions -None C. Other Items -None 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS Port and Commerce Advisory Board Meeting Agenda 9-6-2023 11 P a g e A. Resolutions -None B. Other New Business 1) Discuss AML Attendance..............................................................................Pg. 11 2) Vessel and Property Tax ................................................................................Pg. 24 10. INFORMATIONAL ITEMS AND REPORTS —None (No action required.) 11. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5)minutes per speaker.) 12. BOARD AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 13. ADJOURNMENT Port and Commerce Advisory Board Meeting Agenda 9-6-2023 2 1 P a g e Assistant City Manager Stephen Sowell ➢ Public Works Shop Project: Work continues on the 65% design. Based upon the direction from City Council at the July 24th meeting, we will await placing the GO bond on the ballot until the design process is completed. In the meantime, we will work towards 100% design completion and include this on the 2024 Legislative Priorities. External funding opportunities will be explored. ➢ CRW completed a comprehensive examination of the Library Facility with regards to the ongoing HVAC and plumbing issues. A copy of the Engineering ROM estimate for repairs is attached. Norm, myself, Doug, and Bailey met with CRW and R&M Engineering on Tuesday August 15th to review the report and required updates. A plan is being developed in collaboration with CRW on implementing all of the recommendations from the evaluation. ➢ Public Safety Needs Assessment: Thanks again to Taryn Oleson Yelle with R&M Engineering. The next phase is examining the location options and completing an engineering estimate of the construction cost. ➢ The Board and Commission Attendance Tracker is included in this report. ➢ Heat Loop Project: The final submission to DOE was completed on August 1st. The Project is in the running for a Phase 1 grant from the Department of Energy. The Heat Loop Project team has completed the follow up meetings with the Department of Energy and is awaiting a grant award announcement. If funded, Phase 1 of the project will continue the engineering/design and stakeholder engagement elements. ➢ Norm and I met with our Federal Lobbyist Seb O'Kelley on August 7th to discuss City of Seward projects and items of note at the federal level which affect Seward. We will be putting together a draft schedule for the Spring 2024 visit to Washington, DC once the congressional calendar for next year is created. ➢ The 2023 Alaska Municipal League Local Government Conference Draft Agenda is attached. 4 Harbor Harbormaster Norm Regis ➢ We have been working on cleanup on both sides of the bay. ➢ The 50-ton and 330-ton Travelift are starting to pick up for winter storage; the SMIC yard is starting to fill up. ➢ We are continuing to train several new harborworkers on the maintaining and operating the Travel ifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ We are working on the beach access parking lot located at the South end of SMIC. ➢ Some people like that we are still working with some COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ We will continue the cleanup at the old Raibow dump area, just a few more items to deal with and we can lease the property out again. ➢ The harbor office is open seven days a week starting May 7. ➢ The harbor is advertising for a Harborworker II. ➢ We are continuing to work with the Director from the Pacific Northwest &Alaska Maritime Administration U.S.DOT on finding a suitable grant for the washdown pad project. ➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved ➢ We have received the Coast Guard Purchase and sale agreement it will be presented to you at this meeting. ➢ The harbor restrooms have vandalize many times this summer, NEW HOURS WILL BE 6:00 am TO 9:00 pm we apologize for the inconvenience the harbor has spent over $6,000.00 this summer repairing and taking care of the blockages in the harbor restrooms. ➢ If anyone has any information please reach out to us. 5 ALA�KA RAILROAD September 6, 2023 Port Activity Update THE ALASKA RAILROAD'S MISSION -- Through excellent customer service and sound business management practices, provide safe, efficient, and economical transportation and real estate services that support and grow economic development opportunities for the State of Alaska. Port Traffic • The port has been active with summer barge / tug oparations and break-bulk cargo shipments. The port had 142 dockings through August 25, and the cargo laydown areas have been generating substantial lease/storage revenue. • Local longshore crews recently loaded 3,000 plus proppant sand bags to a Bowhead barge for shipment to the North Slope. Another Wanli ship (inbound) is expected in October with an additional 30 million pounds that will be loaded to train. • The 2023 cruise ship calendar began with 90 scheduled dockings. Ship number 78 will be in port on September 6. • The last Coastal Classic train is scheduled for September 25. • The port is expecting three pipe ships this autumn/early winter, ahead of the January 14 mainline shutdown for bridge repairs. • The roundhouse roof replacement project is nearing completion. • Global Diving currently has a crew conducting underwater inspections of the coal dock, cruise dock and freight dock. Other Items • The Seward Passenger Dock project was recently put on hold as we continue to research the best possible functionality of this important long-term investment. Market pressures have necessitated a review and strategic pause, considered necessary to guarantee that the cruise-critical passenger dock and terminal is successful in meeting the needs of the railroad, anchor tenants, the community, and under conditions favorable for ARRC in exercising its bonding authority as approved by the Alaska State Legislature. Dwayne Atwood Seward Port Manager, MPM 907-265-2696 office l 907-362-6038 mobile mailing: PO Box 95, Seward, AK 99664 physical: 913 Port Avenue web: www.AlaskaRailroad.com 6 City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes May 3, 2023 Volume 4, Page CALL TO ORDER The May 3, 2023 regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chair Bruce Jaffa. OPENING CEREMONY Bruce Jaffa led the Pledge of Allegiance to the flag. ROLL CALL There were present: Bruce Jaffa, presiding; and Lynda Paquette Carl Hughes Benjamin c Fred Woelkers Dwayne Atwood comprising a quorum of the Board; and Doug Schoessler, Public Works Director Tony Sieminski, Deputy Harbormaster Kris Peck, Deputy City Clerk Excused—None Absent— Smith Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Hughes/Paquette) Approval of Agenda and Consent Agenda Motion Passed Unanimous Approval of March 8, 2023 Regular Meeting Minutes. Approval of March 22, 2023 Special Meeting Minutes. Approval of April 5, 2023 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes May 3, 2023 Volume 4, Page Proclamations & Awards —None Administration Report. Public Works Director Doug Schoessler summarized his written report in the packet. He noted the Seward census population of around 2,600 was not reflective of the number of summer visitors who added to the overall use of the sewage lagoons. Paquette wondered if the Chamber of Commerce could provide more detailed statistics on visitor numbers. Paquette asked if the Lowell Point Sewage Lagoon could be phased out in favor of a modern facility inside city limits. Schoessler concurred he would like to see that happen in the future. Paquette recalled the lagoon worked perfectly for 20 years until there was a change in aeration equipment and the lagoon had not behaved the same way since. If there wasn't adequate air circulation, the lagoon would freeze and smell badly. Atwood asked if the current sewage lagoon technology was considered modern. Schoessler responded the lagoon design was fairly common and acceptable by today's standards. Paquette noted the Lowell Point Sewage Lagoon was installed prior to all the houses that were built in the area. In other communities, the residents would not typically live so close to the sewage lagoon. Woelkers reported seeing large plumes in Resurrection Bay from the effluent that rose to the surface. Other Reports and Announcements Alaska Railroad Report. Port Operations Manager Dwayne Atwood summarized his written report in the packet. He handed out a business card with a QR code for updates on the Seward Passenger Dock. Hughes asked if the cruise ship numbers were expected to increase. Atwood responded the trend was to increase every year. He felt Seward's future looked very good and was not concerned about competition from Whittier or Anchorage. Paquette asked if a 5,000 passenger cruise ship would be able to dock in Seward. Atwood said quantum class vessels were not currently an option for Seward. A substantially larger terminal would be required to go along with the longer dock. Presentations —None NEW BUSINESS Resolutions 8 City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes May 3, 2023 Volume 4, Page Resolution 2023-003,A Resolution Of The Port And Commerce Advisory Board Of The City Of Seward,Alaska, Providing Input To City Council On The 2024 Legislative Priorities. Motion (Paquette/Hughes) Approval of Resolution 2023-003 Schoessler was impressed with the list of priorities PACAB formulated during their April 26, 2023 work session. He felt that was exactly the type of input that council needed from the board. Sieminski recommended combining the Z-Float extension with the construction of the new harbormaster office into one legislative priority in order to simplify the funding process. Motion to Amend (Jaffa/Paquette) Combine "Float extension project in the harbor for Z-float"and "Construction of a new harbormaster office" into one line item. Motion to Amend Passed Unanimous Main Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS—None CITIZEN COMMENTS -None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Atwood said it was a very good meeting and thanked the public works director for making a special appearance at the meeting. Atwood noted the real estate situation could be a prohibiting factor for a new sewage treatment plant inside city limits. Woelkers thanked administration for being on hand to answer questions. Hughes said he appreciated the administration for their information. Hughes was a firm believer in the development of the heat loop project. Hughes noted he would not be able to attend the joint work session on March 22, 2023. Harbormaster Norm Regis (arrived at 1:18 p.m) explained that combining the two harbor related items on the legislative priorities list would greatly simplify the funding process Paquette thanked everyone for the good meeting. She reminded the board that the May 22, 2023 joint work session would require a quorum from PACAB. She thanked the public works department for all their recent efforts of clearing out rocks along Lowell Point Road. 9 City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes May 3, 2023 Volume 4, Page Jaffa said he was proud to help residents of Seward through PACAB. There were a lot of projects on the verge of either great success or tragedy. He was fortunate to participate in a number of different groups and appreciated the civility and decorum of all the discussions. Courtesy within disagreement was important to success. ADJOURNMENT The meeting was adjourned at 1:22 p.m. Kris Peck Bruce Jaffa Deputy City Clerk Chair (City Seal) 10 • AMP PACAB 2023 AML Attendance Documents: • Agenda Statement • AML 2023 Draft Agenda 11 City Council Agenda Statement Meeting Date: September 6, 2023 To: City Council From: Norm Regis,Acting City Manager Subject: PACAB 2023 AML Attendance Background and justification PACAB typically provides one member the opportunity to attend the annual Alaska Municipal League Local Government Conference. In 2023,the conference will be taking place in Anchorage from November 29 (newly elected officials day) through Friday December 8t''. This conference is a great opportunity for new and seasoned local government leaders to learn more about local government processes, procedures, statewide projects of interest, and many other topics that are of a benefit to PACAB. hi the 2023 operating budget, $1000 was included in anticipation of providing funding for this training opportunity. PACAB needs to discuss who should attend this year. A copy of the draft agenda is attached for reference. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: S 0 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 12 Finance Director Signature: No fiscal impact Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation RAdopt Resolution X Other: Determine attendance 13 Alaska Municipal League 73,d Annual Local Government Conference DRAFT Agenda Wednesday, November 29-VIRTUAL 9:00am Newly Elected Officials Training via Zoom • Budgets and Government Accounting • Lobbying Effectively Noon Break for lunch 1:00pm Newly Elected Officials Training via Zoom • Ethics and Conflict of Interest • Open Meetings Act • Quasi-Judicial Role and Ex-Parte Contact 4:30pm Adjourn Monday, December 4 Affiliate Sessions • AMMA—Managers Ballroom • AAMC—Clerks Kahtnu 1 & 2 • AMAA—Attorneys Ballroom E/F • AAAO—Assessors Ballroom D Newly Elected Officials Ballroom B 8:30am Welcome and Introductions 9:00am Reviewing the Fundamentals of Elected Office • Introduction to Title 29 or Title 29 for Experts • Local Taxation Noon Lunch 1:00pm Reviewing the Fundamentals of Elected Office • Roles and Responsibilities of Municipal Officials • Parliamentary Procedure 3:00pm Q&A and Discussion 4:30pm Adjourn 5:30pm ACoM—President's Legislative Reception Ballroom B First-time Attendees, Newly Elected Officials, Mayors+ Legislators 1 14 Tuesday, December 5 Affiliate Sessions • AMMA—Managers Ballroom • AAMC—Clerks Kahtnu 1 & 2 • AMAA—Attorneys Ballroom E/F • AAAO—Assessors Ballroom D • ARSSTC Annual Meeting K'enakatnu 6 Alaska Conference of Mayors Ballroom B 8:00am Breakfast 9:00am 33rd Legislature 10:30am Infrastructure Noon Lunch 1:00pm Session 2:00pm State Fiscal Analysis and Policy Discussion 3:00pm ACoM Annual Business Meeting ACoM President- Mayor Glenda Ledford, City of Wasilla • Guidelines • Potential Policy Statements • Election of Officers 4:30pm Adjourn 5:00pm Alaska Municipal Health Trust Annual Meeting K'enakatnu 6 Attended by current plan participants for annual business meeting of Trustees; open to everyone. Light appetizers provided. 6:00pm Alaska Municipal Clerks-Annual Banquet Ballroom A Wednesday, December 6 7:00 am Registration open 8:00 am Breakfast 9:00 am Opening Session • Welcome • Land Acknowledgement • Pledge of Allegiance • Members of the Congressional Delegation o Sen. Lisa Murkowski, U.S. Senate (invited) o Sen. Dan Sullivan, U.S. Senate (invited) 2 15 o Rep. Mary Peltola, U.S. House (invited) 10:00 am Break 10:15 am State of the State • Governor Mike Dunleavy(invited) • Legislators 11:45 am Lunch- Day in the Life of Alaska's Local Governments—Video Presentation 1:15 pm Break Foyer 1:30 pm Concurrent Sessions 2:45 pm Networking Break Exhibit Hall 3:00 pm Concurrent Sessions 4:15 pm Exhibitor Showcase 4:30 pm Committee Meetings Wenakatnu 6 The AML Legislative and Resolutions Committee will conduct this formal meeting to develop and approve the final position statement and resolutions for the Annual Business Meeting. • Legislative Committee • Resolutions Committee 4:30 pm Nominating Committee Kahtnu 1 The AML Nominating Committee will conduct this formal meeting to develop and approve the final candidate slate for the AML board of directors. 5:30 pm Community Block Party and Silent Auction Ballroom A 7:30 pm Adjourn Day One Thursday, December 7 7:30 am Registration 7:30 am Breakfast and AMWIA Business Meeting 8:30 am Announcements ARDORs Annual Meeting(by invitation only) 8:45 am Concurrent Sessions 3 16 10:15 am Networking Break 10:30 am Concurrent Sessions 11:45 am Break 12:00 pm Annual Awards Luncheon • Elected Official of the Year • Municipal Employee of the Year • Vic Fischer Lifetime Service Award • Emerging Municipal Leader Award • Municipal Innovation Awards 1:00 pm AML Membership Announcements • Legislative Position Committee—update to members on 2023 Position Statement • Resolution Committee—update to members on 2023 resolutions submitted • Nominating Committee—update to members on the slate of AML Board candidates • Board Candidates—candidate one-minute intros 1:30 pm Concurrent Sessions—Regional Planning Attendees will divide into five rooms by district: District 1—Southeast, and Anchorage District 2 and 9—Prince William Sound, Kodiak, Bristol Bay, and the Aleutians District 3 and 4—Kenai and the Mat Su District 5 and 6—Interior and North District 7 and 8—West and Yukon 2:45 pm Ice Cream Social and Exhibitor Drawing 3:15 pm Concurrent Sessions—Regional Planning 4:30 pm Afternoon Break and Sidebar Conversations 6:00 pm Evening Event 8:00 pm Adjourn Day Two Friday, December 8 7:30 am Breakfast 8:00 am AMLIP Annual Meeting Jointly with the Alaska Government Finance Officers Association Investment Outlook- Key Bank • Alaska Permanent Capital Management 4 17 • AMLIP Board Elections 9:00 am Alaska Municipal League Annual Business Meeting Elections Vote for new board members and officers; Members take actions on: • Policy Statement • Resolutions Election Results 11:30 am Adjourn Annual Conference Noon AML Board of Directors-onboarding and meeting 5 18 From: AML To: Stephen Sowell Subject: AML Annual Conference Updates and Information Date: Wednesday,August 23,2023 8:15:33 AM External Email:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. 2023 Annual Local Government Conference December • : 2023 1 Anchorage, Alaska 19 Register Call for AML Membership Resolutions and Board Candidates: Does your municipality, affiliated municipal association or organization have a resolution that you would like the AML Membership to consider? Each year AML requests its members to submit resolutions that affects its membership as a whole. This year's resolutions must be submitted to AML by October 20th to be considered for adoption by AML members at the Annual Business Meeting. For more information, visit the Business Meeting Resources page. Policy and Position Statements The Policy and Position Statement Guidelines are updated on a biennial basis to coincide with the Legislative Session. This document was drafted and voted on by the AML Membership December 9th, 2022, and will carry through until the December 2024 AML Business Meeting. 20 Business Meeting Resources ❑® AML Board of Directors Elections The AML Board of Directors has several open seats for the upcoming year! Joining the board is a great way to become more involved with AML, and everyone is encouraged to apply. Open Board Positions: Director, District 1-Southeast • President Director, District 3-Kenai • Vice President Director, District 5-Interior • Treasurer Director, District 7-West Director, District 9-Aleutians/Bristol Bay Director, Municipality of Anchorage Director, Boroughs Director, City/Borough NLC Representative - NLC Member City 21 Applications are due by Friday, December 1, or turned in at the conference registration desk by 5:00pm on Wednesday, December 6. Business Meeting Resources 2023 AML Awards of Excellence Alaska Municipal League Awards of Excellence are to acknowledge individuals who have demonstrated L ongoing dedication to their cities or boroughs and have gone above- and-beyond to make their communities great places to live, work and/or play during 2023. Nominate your amazing colleagues and excellent Municipal Leaders! BlockAward Nominations AIVIL invitedEach City/Borough is to attend, display, and represent t - and offerings their community. Wednesday, December 6 0 . Anchorage, Dena'ina Center 22 Register Today AML I One Sealaska Plaza, Suite 302, Juneau, AK 99801 Unsubscribe ssowellCcbcityofseward.net Update Profile I Constant Contact Data Notice Sent by membersupport@akml.org powered by I Try email marketing for free today! 23 • AMP Vessel and Property Tax Documents: • Agenda Statement • Vessel and Property Tax Information 24 City Council Agenda Statement Meeting Date: September 6, 2023 To: City Council From: Norm Regis,Acting City Manager Subject: Vessel and Property Tax Background and justification Vessel and Property Tax is an item that the Port and Commerce Advisory Board determined it would be beneficial to review during the Regular September 6,2023 meeting.Attached are documents which provide background information on this topic. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: S 0 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: No fiscal impact 25 Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation RAdopt Resolution X Other: Discuss Vessel Property Tax 26 of Ty Department of Transportation and THE STATE Public Facilities 01ALASKA - GOVERNOR MIKE. DUNLEAVY ALASK� July 25, 2023 Finance Director City of Seward PO Box 167 Seward, AK 99664 Request for Road-Related financial data for State Fiscal Year 2023 Dear Finance Director, The Federal Highways Administration ("FHWA") collects and utilizes local highway financial data and highway performance and condition reports. These data are used to inform future policies and program funding.This information is displayed on national tables on highway financing. These tables are used by public and private decision makers, including all levels of government, business firms, research groups, trade associations, and other interested groups and individuals. Please use the attached report and technical instructions to prepare and submit your information. This information will be used to prepare statewide summaries to be submitted to FHWA. These reports are compulsory and serve as prerequisite to federal awards to the State of Alaska, including any federal funding your area may receive directly or as a sub-recipient via the State. These reports are statistical in nature, and you may round to the nearest thousand dollars. If you don't have direct financial data, you may prepare and submit reasonable estimates along with a separate letter explaining your method of estimation and the calculation formula used. Submit your completed report by August 31, 2023. to the following by Mail Carrier: Department of Transportation & Public Facilities Attn: Stefanie Bingham PO Box 112500 Juneau, Alaska 99811-2500 Or by Email to: ste fan ie.binE!ham ,alaska.gov Sincerely, /A&., 4 Stefanie Bingham Capital Budget Analyst, Administrative Services Division, DOT&PF 27 Technical Attachment The attached report asks you to fill in blanks, using cash or accrual accounting, for four basic areas of local highway finance: I. disposition of highway user revenues 11. revenues identified by source and type of funds 111. expenditures identified by purpose or activity IV. local highway debt status Please make sure section II and section III balance exactly. We're looking for the amount expended for road and street purposes and the source of those funds. Please include in this report, all fiscal year 2023 (07/01/2022-06/30/2023) receipts and expenditures related to three main areas: 1. Building, maintaining, operating, and administering roads, streets, alleys, and other public ways 2. Borough and municipal traffic police and road patrols (if you can't separate what they do from general police activities, please estimate) 3. Debt service and status of bonds and notes issued to finance road-related activities. Your information is statistical, please: • Round to the nearest thousand dollars. • Use good estimating techniques if you don't have direct financial data. • Report expenditures for indirect street functions only when their costs are an integral part of road and street construction. Examples of indirect functions are sidewalks, street lighting, storm sewers and drainage. We must have your completed reports by August 3111,2023. If you have questions, please call Stefanie Bingham at(907)-465-2080 or email stefanie.bin hg am@alaska.gov. 28 Instructions SECTION I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE Highway user revenues include money from taxes and fees on owners and operators of motor vehicles for using public roads and streets. State highway-user taxes collected and retained by your local government are reported as transfers to local governments in item I.C. and item II.C.1. A. Local Motor Fuel Taxes Enter all revenue received from local motor-fuel taxes. B. Local Motor Vehicle Taxes Enter all revenue received from local motor-vehicle taxes and fees. Enter local registration fees, plate fees, wheel taxes, etc. here. Enter personal property taxes and sales taxes on motor vehicles in Item II.A.3.b C. Receipts from State Highway User Taxes Enter any State highway user taxes and fees transferred to your local government for expenditure. Include any State imposed motor-fuel taxes, motor-vehicle registration fees, driver license fees and motor carrier taxes. D. Receipts from Federal Highway Administration Enter all Federal Highway Administration (FHWA) funds your local government received. SECTION II. RECEIPTS FOR ROADS AND STREETS Record the revenues from all sources dedicated or applied to local roads and streets. Receipts are in four categories: A. Local sources B. Private contributions C. State government D. Federal government Identify, within each category,the type and amount of revenues financing highway activities. A. Receipts from local sources 1. Local highway-user taxes: Enter local motor-fuel and motor-vehicle taxes used for road and street purposes from sections I.A.5. and I.B.5. 2. General fund appropriations: Enter all appropriations from local general funds used for roads and streets. 3. Other local imposts: Enter other local taxes and fees specifically dedicated and used for roads and streets, e.g., property taxes and special assessments, personal property taxes levied on motor vehicles, impact fees, sales taxes and any other local taxes used for highway purposes. Please identify the source, type and amount of these revenues in a note. 1 I Page 29 4. Miscellaneous local receipts: Include the proceeds of other specific local taxes and fees earmarked for roads and streets, e.g., fines and penalties, investment income, net profit or loss from investment transactions, surplus funds being applied to local highway activities (surplus parking or garage fees transferred to local agencies for road and street purposes), and other miscellaneous local receipts. Please identify the source, type and amount of these revenues in a note. 5. Proceeds of the sale of bonds and notes: Record debt issued by your local government and its agencies for highway purposes. The two types of debt instruments reported are bonds (usually issued for a term of 2 or more years) and notes (issued for a term less than 2 years). Report proceeds of both original bond issues and refunding bond issues (bonds sold to retire existing road and street bonds). Report the net value of the debt issue, i.e., the value after adjustments for premiums, discounts and accrued interest. Report only the highway portion of general improvement debt issues sold for both highway and non- highway purposes. B. Private contributions Enter the value of private contributions in the financing of highway projects such as cash donations, transfers of real property, construction of facilities, and services rendered, such as engineering. Include the value of these donations in section III.A. C. Receipts from State government 1. Highway-user taxes: Enter the amount from Item I.C.S. 2. State general funds: Report the allocation and transfer of State general funds to your jurisdiction for local highway purposes. 3. Other State funds: Identify all other State funds transferred to your jurisdiction for highway purposes. These funds should include: Municipal assistance, Revenue sharing, sales taxes, excise taxes, severance taxes, mineral lease taxes and fees, etc. Please identify the source, type and amount of these revenues in a note. D. Receipts from Federal government Report the total funds received by your jurisdiction from all Federal agencies for highway activities. This includes FHWA funds from Item I.D.S. and other Federal funds paid directly to your jurisdiction or indirectly through the State. Please identify the source, type and amount of these revenues in a note. E. Total Receipts Enter total receipts for roads and streets(A+B+C+D). Balance with section III.D. 21 1) 30 SECTION III. DISBURSEMENTS FOR ROADS AND STREETS Local highway expenditures are in three classes: A. local highway disbursements B. debt service on local obligations C. payments to the state for highway purposes A. Local highway disbursements 1. Capital outlay: Report expenditures for a. right-of-way b. engineering c. construction 2. Maintenance: Report expenditures for maintenance. If actual amounts are not available, please estimate. Include the cost of materials, supplies, and equipment for maintenance activities. When recording maintenance costs, treat as capital outlay spending for betterments or improvements. 3. Road and street services: Report expenditures for a. Traffic control operations, which include traffic signal control, electronic message boards, etc. b. Snow and ice removal, which includes removal of snow from roadway or roadside, sanding and chemical deicing applications and the erection and removal of snow fences. c. Other road and street services including highway air quality monitoring, highway beautification, mowing, and litter removal. 4. General administration and miscellaneous: Record costs not readily classified as capital outlay, maintenance, or operations, such as highway planning, traffic studies, and research. 5. Highway law enforcement and safety: Report highway and traffic police costs associated with the enforcement of traffic and safety laws and ordinances. These costs are sometimes commingled with general police activities and should be estimated. B. Debt service on local obligations Report the costs of local highway debt service. Report interest and redemption costs separately for bonds and notes. Interest costs include financing costs, such as agents' fees, fiduciary charges, printing costs and legal opinions. Report redemption at net value, i.e., the value after adjustments for discounts and premiums. Identify only debt service on bonds and notes reported in section II.A.5. and section IV. C. Payments to State for highways Report the transfer of funds to the State for highway purposes. These payments can be reimbursements, repayments, or contributions. D. Total disbursements Enter total expenditures for roads and streets (A+B+C). Balance with section II.E. 3 1 P a e 31 SECTION IN LOCAL HIGHWAY DEBT STATUS Record the change in local highway debt. Report all bonds and notes at par value, i.e., the face amount of the issue. A. Bonds (Total): Report bonds outstanding at the beginning of the year, bonds issued during the year, bonds redeemed during the year, and bonds outstanding at the end of the year for all road and street bonds. 1. Bonds (Refunding portion): Report the portion of bonds issued in W.A. used for retirement of outstanding bonds and the portion of bonds redeemed in W.A. that were refunded. B. Notes (Total): Report notes outstanding at the beginning of the year, notes issued during the year, notes redeemed during the year, and notes outstanding at the end of the year for all road and street notes. 41 Pay e 32 Form Approved The public report burden for this information collection is estimated to average 380 hours annually. OMB No.2125-0032 COMMUNITY LOCAL HIGHWAY FINANCE REPORT YEAR ENDING(mmlyy). 06/30/2023 This Information From The Records Of: Prepared By. I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE A. Local B. Local C. Receipts from D. Receipts from ITEM Motor-Fuel Motor-Vehicle State Highway- Federal Highway Taxes Taxes User Taxes Administration 1. Total receipts available 2. Minus amount used for collection expenses 3. Minus amount used for nonhighway purposes 4. Minus amount used for mass transit 5. Remainder used for highway purposes II. RECEIPTS FOR ROAD AND STREET PURPOSES III. EXPENDITURES FOR ROAD AND STREET PURPOSES ITEM AMOUNT ITEM AMOUNT A. Receipts from local sources: A. Local highway expenditures: 1. Local highway-user taxes 1. Capital outlay(from page 2) a. Motor Fuel (from Item I.A.5.) 2. Maintenance. b. Motor Vehicle(from Item I.B.5.) 3. Road and street services c. Total(a.+b.) a. Traffic control operations 2. General fund appropriations b. Snow and ice removal 3. Other local imposts(from page 2) c. Other 4. Miscellaneous local receipts(from page 2) d. Total (a.through c.) 5. Transfers from toll facilities 4. General administration&miscellaneous 6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety a. Bonds-Original Issues 6. Total (1 through 5) b. Bonds-Refunding Issues B. Debt service on local obligations: c. Notes 1. Bonds: d. Total(a.+b.+c.) a. Interest 7. Total(1 through 6) b. Redemption B. Private Contributions c. Total(a.+b.) C. Receipts from State government 2. Notes: (from page 2) a. Interest D. Receipts from Federal Government b. Redemption (from page 2) c. Total(a.+b.) E. Total receipts(A.7+B+C+D) 3. Total (1.c+2.c) C. Payments to State for highways D. Payments to toll facilities E. Total expenditures(A.6+B.3+C+D) IV. LOCAL HIGHWAY DEBT STATUS (Show all entries at par) Opening Debt Amount Issued Redemptions Closing Debt A. Bonds(Total) 1. Bonds(Refunding Portion) B. Notes(Total) Notes and Comments: FORM FHWA-536(Rev.06/2000) PREVIOUS EDITIONS OBSOLETE Excel (Next Page) page 1 33 COMMUNITY LOCAL HIGHWAY FINANCE REPORT YEAR ENDING(mm/yy): 06/30/2023 II. RECEIPTS FOR ROAD AND STREET PURPOSES -DETAIL ITEM AMOUNT ITEM AMOUNT A.3. Other local imposts: A.4. Miscellaneous local receipts: a. Property Taxes and Assesments a. Interest on investments b. Other local imposts b. (Specify) 1. Sales Taxes c (Specify) 2.(Specify) d. (Specify) 3.(Specify) e (Specify) 4.(Specify) f (Specify) 5.(Specify) g. (Specify) 6.Total(1.through 5.) h. (Specify) c. Total(a.+b.) i. Total(a.through h.) (Carfy forward to page 1) (Carry forward to page 1) ITEM AMOUNT ITEM AMOUNT C. Receipts from State Government D. Receipts from Federal Government 1. Highway-user taxes(from Item I.C.5.) 1. FHWA(from Item I.D.5.) 2. State general funds 2. Other Federal agencies. 3. Other State funds: a. Forest Service a. State bond proceeds b. FEMA b (Specify) c. HUD c. (Specify) d (Specify) d. (Specify) e (Specify) e. (Specify) f (Specify) f. Total(a.through e.) . Total(a.through f.) 4. Total(1. +2.+3.0 N3. Total(1.+2.g) (Carry forward to page 1) 1 (Carry forward to page 1) III. EXPENDITURES FOR ROAD AND STREET PURPOSES-DETAIL ON NATIONAL OFF NATIONAL HIGHWAY HIGHWAY TOTAL SYSTEM SYSTEM (a) (b) (c) A.1. Capital outlay: a. Right-Of-Way Costs b. Engineering Costs c. Construction: (1). New Facilities (2). Capacity Improvements (3), System Preservation (4). System Enhancement And Operation (5). Total Construction(1)+(2)+(3)+(4) d. Total Capital Outlay(Lines 1.a.+ 1.b.+1.c.4) (Carty orwar to page Notes and Comments: FORM FHWA-536 page 2 34 From: Naneth Ambrosiani To: Stephen Sowell; Norm Regis Cc: Sully Jusino;James Schaefermever Subject: FW:City of Seward-Boat Assessed Values-PACAB 9/6 Date: Wednesday,August 23, 2023 7:15:45 AM Attachments: imaae001.pna PP Descriptions.pdf 2023.08.22 LC Email Reguest City of Seward 2022 PPV Values-CERT.pdf 2023.08.22 LC Email Reguest City of Seward 2023 PPV Values-CERT.pdf Hello Norm—see below. Thanks, Naneth From: Dennis, Sara <SDennis@kpb.us> Sent:Tuesday, August 22, 2023 5:04 PM To: Naneth Ambrosiani <nambrosiani@cityofseward.net> Subject: City of Seward - Boat Assessed Values rx ernal Email:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Naneth, please find attached from our Assessing department.The first attachment is a key showing which codes belong to what type of personal property.The other two are the assessed values for Tax Year 2022 and Tax Year 2023. Thanks. Sara Dennis Controller 907-714-2170 KENAI, PENINSULA BOROUGH 144 North 6inkley Street Soldotna, Alaska 99669 35 PLANE ACC Aircraft Commercial Carrier ACF 1<2000 Aircraft Fixed Wing Class Code 1 ACF 2 2000-<4000 Aircraft Fixed Wing Class Code 2 ACF 3 4000-<6000 Aircraft Fixed Wing Class Code 3 ACF 4 6000-<12500 Aircraft Fixed Wing Class Code 4 ACF 5 =>12500 Aircraft Fixed Wing Class Code 5 ACR 1<1500 Aircraft Rotary Wing Class Code 1 ACR 2 1500 -<3500 Aircraft Rotary Wing Class Code 2 ACR 3 =>3500 Aircraft Rotary Wing Class Code 3 BC1< 15FT COMM Boat Commercial Class Code 1 BC2 15 -<20 COMM Boat Commercial Class Code 2 BC3 20-<25 COMM Boat Commercial Class Code 3 BC4 25 -<36 COMM Boat Commercial Class Code 4 BC5 36-<60 COMM Boat Commercial Class Code 5 BC6 60-<100 COMM Boat Commercial Class Code 6 BC7=>100 COMM Boat Commercial Class Code 7 BC1< 15FT PERS Boat Personal Class Code 1 BC2 15 -<20 PERS Boat Personal Class Code 2 BC3 20-<25 PERS Boat Personal Class Code 3 BC4 25 -<36 PERS Boat Personal Class Code 4 BC5 36-<60 PERS Boat Personal Class Code 5 BC6 60-<100 PERS Boat Personal Class Code 6 BC7=>100 PERS Boat Personal Class Code 7 EQUIP D03 Equipment 3 Year EQUIP D04 Equipment 4 Year EQUIP D05 Equipment 5 Year EQUIP D07 Equipment 7 Year EQUIP D10 Equipment 10 Year EQUIP D15 Equipment 15 Year EQUIP D25 Equipment 25 Year EQUIP D35 Equipment 35 Year MISC SUPP Miscellaneous Supplies Situs Boat Situs Boats Situs Plane Situs Plane Exempt Aircraft Exempt Aircraft Exempt Boat Exempt Boat Exempt Equipment Exempt Equipment 36 GRM LIVE 2022 CERTIFIED PPV TAG SUMMARY - val detail 40 - SEWARD ASSET INVENTORY COUNT COUNT KPB Ass'd City Ass'd ACF1 7 7 0 190,450 ACF2 9 9 0 530,450 BCC1 1 1 0 900 BCC2 2 2 0 13,386 BCC3 6 6 0 183,492 BCC4 12 16 0 1,391,513 BCC5 18 25 0 5,735,186 BCC6 8 16 0 15,283,428 BCC7 7 9 0 11,788,480 BPC2 7 8 0 23,480 BPC3 22 22 0 554,691 BPC4 130 133 0 4,116,090 BPC5 124 124 0 8,770,858 BPC6 1 1 0 8,000 D03 2 4 9,760 9,760 D04 89 391 504,927 504,927 D05 147 1,935 2,429,006 2,429,006 D07 10 76 203,302 203,302 D10 158 1,889 12,408,994 12,408,994 D25 7 45 2,272,965 2,272,965 MISC 132 145 1,213,614 1,213,614 Totals: Accounts: 538 Assets: 4,864 19,042,568 67,632,972 ------------------------------------------------------------------------------------------------------------------------------------------ PPV EXEMPTIONS OPTIONAL EXEMPTIONS VT Count Description KPB Value City Value 457 226 OP PP Bor$100K Exe Value 4,310,528 0 470 OP PP Kenai Boat Exemption Value 0 0 226 Total OPTIONAL EXEMPTIONS 4,310,528 0 226 Total All Exemptions 4,310,528 0 KPB CITY Assessed 19,042,568 67,632,972 R,EC'AP Exempt 4,310,528 0 Taxable 14,732,040 67,632,972 37 7/28/2022 Cadl-evelld =481 R:\CertRoll\2022_Cert_Rolls\2022 PPV Roll-June 1\2022 Certified PF Page 5 of 25 GRM LIVE 2022 CERTIFIED PPV TAG SUMMARY - val detail 41 - SEWARD SPECIAL ASSET INVENTORY COUNT COUNT KPB Ass'd City Ass'd ACH 1 1 0 65,500 BCC5 3 3 0 526,880 BCC6 10 14 0 9,698,243 BCC7 2 5 0 5,417,529 BPC5 2 2 0 775,000 BPC6 4 4 0 2,067,249 BPC7 1 1 0 134,000 D04 4 44 165,177 165,177 D05 8 60 826,025 826,025 D10 11 108 1,443,649 1,443,649 D25 7 19 623,617 623,617 MISC 3 3 700 700 Totals: Accounts: 36 Assets: 264 3,059,168 21,743,569 ------------------------------------------------------------------------------------------------------------------------------------------ PPV EXEMPTIONS OPTIONAL EXEMPTIONS VT Count Description KPB Value City Value 457 16 OP PP Bor$100K Exe Value 227,843 0 16 Total OPTIONAL EXEMPTIONS 227,843 0 16 Total All Exemptions 227,843 0 KPB CITY Assessed 3,059,168 21,743,569 R,EC'AP Exempt 227,843 0 Taxable 2,831,325 21,743,569 38 7/28/2022 Cadl-evelld =481 R:\CertRoll\2022_Cert_Rolls\2022 PPV Roll-June 1\2022 Certified PF Page 6 of 25 GRM LIVE 2023 CERTIFIED PPV TAG SUMMARY - val detail 40 - SEWARD ASSET INVENTORY COUNT COUNT KPB Ass'd City Ass'd ACF1 9 9 0 310,950 ACF2 4 4 0 145,800 BCC2 2 2 0 13,386 BCC3 7 7 0 149,460 BCC4 13 16 0 1,413,943 BCC5 18 23 0 5,155,619 BCC6 9 16 0 14,666,658 BCC7 8 10 0 13,835,381 BPC2 4 4 0 17,140 BPC3 18 18 0 467,072 BPC4 140 142 0 4,717,348 BPC5 123 123 0 9,685,154 BPC6 1 1 0 8,000 D03 2 4 9,600 9,600 D04 79 327 313,881 313,881 D05 127 1,665 2,633,515 2,633,515 D07 9 76 155,155 155,155 D10 150 1,862 10,975,561 10,975,561 D25 7 42 4,447,890 4,447,890 MISC 136 158 1,645,920 1,645,920 Totals: Accounts: 539 Assets: 4,509 20,181,522 70,767,433 ------------------------------------------------------------------------------------------------------------------------------------------ PPV EXEMPTIONS OPTIONAL EXEMPTIONS VT Count Description KPB Value City Value 457 225 OP PP Bor$100K Exe Value 4,380,366 0 470 OP PP Kenai Boat Exemption Value 0 0 225 Total OPTIONAL EXEMPTIONS 4,380,366 0 225 Total All Exemptions 4,380,366 0 KPB CITY Assessed 20,181,522 70,767,433 R,EC'AP Exempt 4,380,366 0 Taxable 15,801,156 70,767,433 39 7/13/2023 Cadl-evelld =485 R:\CertRoll\2023_Cert_Rolls\2023 PPV Roll-June 1\2023 Certified PF Page 5 of 25 GRM LIVE 2023 CERTIFIED PPV TAG SUMMARY - val detail 41 - SEWARD SPECIAL ASSET INVENTORY COUNT COUNT KPB Ass'd City Ass'd ACF1 1 1 0 65,500 ACF2 1 1 0 143,750 BCC5 3 3 0 844,250 BCC6 4 6 0 5,298,489 BCC7 2 2 0 453,300 BPC5 3 4 0 139,610 BPC6 6 7 0 2,134,811 BPC7 1 1 0 125,625 D04 3 28 57,983 57,983 D05 10 71 1,107,016 1,107,016 D10 11 119 1,843,747 1,843,747 D25 7 20 620,455 620,455 MISC 3 3 700 700 Totals: Accounts: 33 Assets: 266 3,629,901 12,835,236 ------------------------------------------------------------------------------------------------------------------------------------------ PPV EXEMPTIONS OPTIONAL EXEMPTIONS VT Count Description KPB Value City Value 457 17 OP PP Bor$100K Exe Value 250,657 0 17 Total OPTIONAL EXEMPTIONS 250,657 0 17 Total All Exemptions 250,657 0 KPB CITY Assessed 3,629,901 12,835,236 R,EC'AP Exempt 250,657 0 Taxable 3,379,244 12,835,236 40 7/13/2023 Cadl-evelld =485 R:\CertRoll\2023_Cert_Rolls\2023 PPV Roll-June 1\2023 Certified PF Page 6 of 25 KENAI PENINSULA BOROUGH Budget To Actuals Statement Report Report Option: Income Statement From Date: 01/01/2022Mo Date: 12/31/2022 Run Date: 08/22/2023 User: sdennis Wildcard Accounts : 803, 804 Seward 803-91040-00000-45100 REAL TAX 2000 1,178,274.30 Seward 803-91040-00000-45200 PERS TAX 2000 398,381.29 Seward 803-91040-00000-45250 MOTOR VEHICLE TAX 22,842.64 Seward 803-91040-00000-45500 INTEREST ON TAXES 3,610.29 Seward 803-91040-00000-45701 PERS PROPERTY JUDGMENTS 0.84 Seward 803-91040-00000-45800 SALES TAX 7,302,617.20 Seward 803-91040-00000-45801 SALES TAX INTEREST 12,274.39 Seward 803-91040-00000-45802 SALES TAX PENALTY 14,271.44 Seward 803-91040-00000-45803 SALES TAX DELINQUENT 129.04 Seward 803-91040-00000-45804 SALES TAX JUDGMENTS 20,684.56 Seward Special 804-91041-00000-45100 REAL TAX 2000 58,206.80 Seward Special 804-91041-00000-45200 PERS TAX 2000 96,877.37 Seward Special 804-91041-00000-45500 INTEREST ON TAXES 389.50 Seward Special 804-91041-00000-45701 PERS PROPERTY JUDGMENTS 1,247.77 Total Expenditures 9,109,807.43 41 Current Wait List V 23 • �, � ` iI Ise` - t !7 For AA Sain Coirnta:rcial Printing Need: _ 42 PACAB Meeting Date Meeting Topic REGULAR 1/4/2023 Harbor Tariff SPECIAL 1/18/2023 REGULAR 2/1/2023 Chamber Marketing SPECIAL 2/15/2023 2.30 Draft Ordinance REGULAR 3/1/2023 SMIC Development Plan SPECIAL 3/22/203 HEA Heat Pump/Res 2023-001 REGULAR 4/5/2023 Utility Infrastructure WS 4/26/2023 Legislative Priorities REGULAR 5/3/2023 Legislative Priorities Resolution WS 5/17/2023 Heat Loop Update REGULAR 9/6/2023 Vessel and Property Tax and AML Attendance WS 9/20/2023 REGULAR 10/4/2023 Harbor Plan REGULAR 10/18/2023 REGULAR 11/1/2023 Capital Improvement Plan WS 11/15/2023 REGURLAR 12/6/2023 Fisheries Issues WS 12/20/2023 43