HomeMy WebLinkAbout09062023 PACAB Regular Meeting Packet Port & Commerce Advisory Board
Agenda Packet
&L 1993
Regular Meeting
September 6, 2023
City Council Chambers 12.00 p.m.
1
1963 1965 2005 The City of Seward,Alaska
1-Amencaeily PORT AND COMMERCE ADVISORY BOARD =
MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Chair Bruce Jaffa Board Member Dwayne Atwood Assistant City Manager Stephen
Vice Chair Linda Paquette Board Member Tom Miller Sowell
Board Member Benjamin Smith Vacant Seat Harbormaster Norm Regis
Board Member Frederick Woelkers City Clerk Kris Peck
Wednesday, September 6, 2023 at 12:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT (Those who have signed in will be given the first
opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item)
5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of ConsentAgenda passes all
routine items listed under Item 7. Consent Agenda items are not considered separately unless a board member
requests.In the event of such a request, the item is returned to the Regular Agenda.Marked with *.)
6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS
A. Proclamations and Awards -None
B. City Administration Report ......................................................................................Pg. 4
C. Other Reports and Announcements
1) Alaska Railroad Report ......................................................................................Pg. 6
D. Presentations—None (Presentations are limited to ten minutes each, excluding Q&A, and are limited
to two per meeting unless increased by council.)
7. CONSENT AGENDA
A. Minutes of Preceding Meeting
1)*Approve May 03, 2023 Port and Commerce Advisory Board Meeting Minutes Pg. 7
B. Resolutions -None
C. Other Items -None
8. UNFINISHED BUSINESS -None
9. NEW BUSINESS
Port and Commerce Advisory Board Meeting Agenda 9-6-2023 11 P a g e
A. Resolutions -None
B. Other New Business
1) Discuss AML Attendance..............................................................................Pg. 11
2) Vessel and Property Tax ................................................................................Pg. 24
10. INFORMATIONAL ITEMS AND REPORTS —None (No action required.)
11. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5)minutes
per speaker.)
12. BOARD AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
13. ADJOURNMENT
Port and Commerce Advisory Board Meeting Agenda 9-6-2023 2 1 P a g e
Assistant City Manager
Stephen Sowell
➢ Public Works Shop Project: Work continues on the 65% design. Based upon the direction
from City Council at the July 24th meeting, we will await placing the GO bond on the
ballot until the design process is completed. In the meantime, we will work towards 100%
design completion and include this on the 2024 Legislative Priorities. External funding
opportunities will be explored.
➢ CRW completed a comprehensive examination of the Library Facility with regards to the
ongoing HVAC and plumbing issues. A copy of the Engineering ROM estimate for
repairs is attached. Norm, myself, Doug, and Bailey met with CRW and R&M
Engineering on Tuesday August 15th to review the report and required updates. A plan is
being developed in collaboration with CRW on implementing all of the recommendations
from the evaluation.
➢ Public Safety Needs Assessment: Thanks again to Taryn Oleson Yelle with R&M
Engineering. The next phase is examining the location options and completing an
engineering estimate of the construction cost.
➢ The Board and Commission Attendance Tracker is included in this report.
➢ Heat Loop Project: The final submission to DOE was completed on August 1st. The
Project is in the running for a Phase 1 grant from the Department of Energy. The Heat
Loop Project team has completed the follow up meetings with the Department of Energy
and is awaiting a grant award announcement. If funded, Phase 1 of the project will
continue the engineering/design and stakeholder engagement elements.
➢ Norm and I met with our Federal Lobbyist Seb O'Kelley on August 7th to discuss City of
Seward projects and items of note at the federal level which affect Seward. We will be
putting together a draft schedule for the Spring 2024 visit to Washington, DC once the
congressional calendar for next year is created.
➢ The 2023 Alaska Municipal League Local Government Conference Draft Agenda is
attached.
4
Harbor
Harbormaster Norm Regis
➢ We have been working on cleanup on both sides of the bay.
➢ The 50-ton and 330-ton Travelift are starting to pick up for winter storage; the SMIC yard is
starting to fill up.
➢ We are continuing to train several new harborworkers on the maintaining and operating the
Travel ifts.
➢ We are working on the SMIC yard drainage to keep water flowing into the ditches.
➢ We are working on the beach access parking lot located at the South end of SMIC.
➢ Some people like that we are still working with some COVID protocol in mind while
continuing to do boat lifts and public contact in the Seward Harbor office.
➢ We will continue the cleanup at the old Raibow dump area, just a few more items to deal
with and we can lease the property out again.
➢ The harbor office is open seven days a week starting May 7.
➢ The harbor is advertising for a Harborworker II.
➢ We are continuing to work with the Director from the Pacific Northwest &Alaska Maritime
Administration U.S.DOT on finding a suitable grant for the washdown pad project.
➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved
➢ We have received the Coast Guard Purchase and sale agreement it will be presented to you
at this meeting.
➢ The harbor restrooms have vandalize many times this summer, NEW HOURS WILL BE 6:00
am TO 9:00 pm we apologize for the inconvenience the harbor has spent over $6,000.00
this summer repairing and taking care of the blockages in the harbor restrooms.
➢ If anyone has any information please reach out to us.
5
ALA�KA
RAILROAD
September 6, 2023
Port Activity Update
THE ALASKA RAILROAD'S MISSION -- Through excellent customer service and sound business
management practices, provide safe, efficient, and economical transportation and real estate
services that support and grow economic development opportunities for the State of Alaska.
Port Traffic
• The port has been active with summer barge / tug oparations and break-bulk cargo
shipments. The port had 142 dockings through August 25, and the cargo laydown areas
have been generating substantial lease/storage revenue.
• Local longshore crews recently loaded 3,000 plus proppant sand bags to a Bowhead barge
for shipment to the North Slope. Another Wanli ship (inbound) is expected in October
with an additional 30 million pounds that will be loaded to train.
• The 2023 cruise ship calendar began with 90 scheduled dockings. Ship number 78 will be
in port on September 6.
• The last Coastal Classic train is scheduled for September 25.
• The port is expecting three pipe ships this autumn/early winter, ahead of the January 14
mainline shutdown for bridge repairs.
• The roundhouse roof replacement project is nearing completion.
• Global Diving currently has a crew conducting underwater inspections of the coal dock,
cruise dock and freight dock.
Other Items
• The Seward Passenger Dock project was recently put on hold as we continue to research
the best possible functionality of this important long-term investment. Market pressures
have necessitated a review and strategic pause, considered necessary to guarantee that
the cruise-critical passenger dock and terminal is successful in meeting the needs of the
railroad, anchor tenants, the community, and under conditions favorable for ARRC in
exercising its bonding authority as approved by the Alaska State Legislature.
Dwayne Atwood
Seward Port Manager, MPM
907-265-2696 office l 907-362-6038 mobile
mailing: PO Box 95, Seward, AK 99664
physical: 913 Port Avenue
web: www.AlaskaRailroad.com
6
City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes
May 3, 2023 Volume 4, Page
CALL TO ORDER
The May 3, 2023 regular meeting of the Port and Commerce Advisory Board was called
to order at 12:00 p.m. by Chair Bruce Jaffa.
OPENING CEREMONY
Bruce Jaffa led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Bruce Jaffa, presiding; and
Lynda Paquette Carl Hughes
Benjamin c Fred Woelkers
Dwayne Atwood
comprising a quorum of the Board; and
Doug Schoessler, Public Works Director
Tony Sieminski, Deputy Harbormaster
Kris Peck, Deputy City Clerk
Excused—None
Absent— Smith
Vacant—One
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING—None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Hughes/Paquette) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
Approval of March 8, 2023 Regular Meeting Minutes.
Approval of March 22, 2023 Special Meeting Minutes.
Approval of April 5, 2023 Regular Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes
May 3, 2023 Volume 4, Page
Proclamations & Awards —None
Administration Report.
Public Works Director Doug Schoessler summarized his written report in the packet. He
noted the Seward census population of around 2,600 was not reflective of the number of summer
visitors who added to the overall use of the sewage lagoons. Paquette wondered if the Chamber of
Commerce could provide more detailed statistics on visitor numbers.
Paquette asked if the Lowell Point Sewage Lagoon could be phased out in favor of a
modern facility inside city limits. Schoessler concurred he would like to see that happen in the
future. Paquette recalled the lagoon worked perfectly for 20 years until there was a change in
aeration equipment and the lagoon had not behaved the same way since. If there wasn't adequate
air circulation, the lagoon would freeze and smell badly.
Atwood asked if the current sewage lagoon technology was considered modern. Schoessler
responded the lagoon design was fairly common and acceptable by today's standards.
Paquette noted the Lowell Point Sewage Lagoon was installed prior to all the houses that
were built in the area. In other communities, the residents would not typically live so close to the
sewage lagoon.
Woelkers reported seeing large plumes in Resurrection Bay from the effluent that rose to
the surface.
Other Reports and Announcements
Alaska Railroad Report. Port Operations Manager Dwayne Atwood summarized his
written report in the packet. He handed out a business card with a QR code for updates on the
Seward Passenger Dock.
Hughes asked if the cruise ship numbers were expected to increase. Atwood responded the
trend was to increase every year. He felt Seward's future looked very good and was not concerned
about competition from Whittier or Anchorage.
Paquette asked if a 5,000 passenger cruise ship would be able to dock in Seward. Atwood
said quantum class vessels were not currently an option for Seward. A substantially larger terminal
would be required to go along with the longer dock.
Presentations —None
NEW BUSINESS
Resolutions
8
City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes
May 3, 2023 Volume 4, Page
Resolution 2023-003,A Resolution Of The Port And Commerce Advisory Board Of The City
Of Seward,Alaska, Providing Input To City Council On The 2024 Legislative Priorities.
Motion (Paquette/Hughes) Approval of Resolution 2023-003
Schoessler was impressed with the list of priorities PACAB formulated during their April
26, 2023 work session. He felt that was exactly the type of input that council needed from the
board.
Sieminski recommended combining the Z-Float extension with the construction of the new
harbormaster office into one legislative priority in order to simplify the funding process.
Motion to Amend (Jaffa/Paquette) Combine "Float extension project in the
harbor for Z-float"and "Construction of a
new harbormaster office" into one line
item.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS—None
CITIZEN COMMENTS -None
BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Atwood said it was a very good meeting and thanked the public works director for making
a special appearance at the meeting. Atwood noted the real estate situation could be a prohibiting
factor for a new sewage treatment plant inside city limits.
Woelkers thanked administration for being on hand to answer questions.
Hughes said he appreciated the administration for their information. Hughes was a firm
believer in the development of the heat loop project. Hughes noted he would not be able to attend
the joint work session on March 22, 2023.
Harbormaster Norm Regis (arrived at 1:18 p.m) explained that combining the two
harbor related items on the legislative priorities list would greatly simplify the funding process
Paquette thanked everyone for the good meeting. She reminded the board that the May
22, 2023 joint work session would require a quorum from PACAB. She thanked the public works
department for all their recent efforts of clearing out rocks along Lowell Point Road.
9
City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes
May 3, 2023 Volume 4, Page
Jaffa said he was proud to help residents of Seward through PACAB. There were a lot of
projects on the verge of either great success or tragedy. He was fortunate to participate in a number
of different groups and appreciated the civility and decorum of all the discussions. Courtesy within
disagreement was important to success.
ADJOURNMENT
The meeting was adjourned at 1:22 p.m.
Kris Peck Bruce Jaffa
Deputy City Clerk Chair
(City Seal)
10
•
AMP
PACAB 2023 AML Attendance
Documents:
• Agenda Statement
• AML 2023 Draft Agenda
11
City Council Agenda Statement
Meeting Date: September 6, 2023
To: City Council
From: Norm Regis,Acting City Manager
Subject: PACAB 2023 AML Attendance
Background and justification
PACAB typically provides one member the opportunity to attend the annual Alaska Municipal League
Local Government Conference. In 2023,the conference will be taking place in Anchorage from November
29 (newly elected officials day) through Friday December 8t''. This conference is a great opportunity for
new and seasoned local government leaders to learn more about local government processes, procedures,
statewide projects of interest, and many other topics that are of a benefit to PACAB. hi the 2023 operating
budget, $1000 was included in anticipation of providing funding for this training opportunity. PACAB
needs to discuss who should attend this year. A copy of the draft agenda is attached for reference.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with(citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: S 0
This legislation(✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
x Not applicable
Fund Balance Information
Affected Fund(✓):
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Fund Balance $
12
Finance Director Signature: No fiscal impact
Attorney Review
RxYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
RAdopt Resolution
X Other: Determine attendance
13
Alaska Municipal League 73,d Annual Local Government Conference
DRAFT Agenda
Wednesday, November 29-VIRTUAL
9:00am Newly Elected Officials Training via Zoom
• Budgets and Government Accounting
• Lobbying Effectively
Noon Break for lunch
1:00pm Newly Elected Officials Training via Zoom
• Ethics and Conflict of Interest
• Open Meetings Act
• Quasi-Judicial Role and Ex-Parte Contact
4:30pm Adjourn
Monday, December 4
Affiliate Sessions
• AMMA—Managers Ballroom
• AAMC—Clerks Kahtnu 1 & 2
• AMAA—Attorneys Ballroom E/F
• AAAO—Assessors Ballroom D
Newly Elected Officials Ballroom B
8:30am Welcome and Introductions
9:00am Reviewing the Fundamentals of Elected Office
• Introduction to Title 29 or Title 29 for Experts
• Local Taxation
Noon Lunch
1:00pm Reviewing the Fundamentals of Elected Office
• Roles and Responsibilities of Municipal Officials
• Parliamentary Procedure
3:00pm Q&A and Discussion
4:30pm Adjourn
5:30pm ACoM—President's Legislative Reception Ballroom B
First-time Attendees, Newly Elected Officials, Mayors+ Legislators
1
14
Tuesday, December 5
Affiliate Sessions
• AMMA—Managers Ballroom
• AAMC—Clerks Kahtnu 1 & 2
• AMAA—Attorneys Ballroom E/F
• AAAO—Assessors Ballroom D
• ARSSTC Annual Meeting K'enakatnu 6
Alaska Conference of Mayors Ballroom B
8:00am Breakfast
9:00am 33rd Legislature
10:30am Infrastructure
Noon Lunch
1:00pm Session
2:00pm State Fiscal Analysis and Policy Discussion
3:00pm ACoM Annual Business Meeting
ACoM President- Mayor Glenda Ledford, City of Wasilla
• Guidelines
• Potential Policy Statements
• Election of Officers
4:30pm Adjourn
5:00pm Alaska Municipal Health Trust Annual Meeting K'enakatnu 6
Attended by current plan participants for annual business meeting of Trustees; open to
everyone. Light appetizers provided.
6:00pm Alaska Municipal Clerks-Annual Banquet Ballroom A
Wednesday, December 6
7:00 am Registration open
8:00 am Breakfast
9:00 am Opening Session
• Welcome
• Land Acknowledgement
• Pledge of Allegiance
• Members of the Congressional Delegation
o Sen. Lisa Murkowski, U.S. Senate (invited)
o Sen. Dan Sullivan, U.S. Senate (invited)
2
15
o Rep. Mary Peltola, U.S. House (invited)
10:00 am Break
10:15 am State of the State
• Governor Mike Dunleavy(invited)
• Legislators
11:45 am Lunch- Day in the Life of Alaska's Local Governments—Video Presentation
1:15 pm Break Foyer
1:30 pm Concurrent Sessions
2:45 pm Networking Break Exhibit Hall
3:00 pm Concurrent Sessions
4:15 pm Exhibitor Showcase
4:30 pm Committee Meetings Wenakatnu 6
The AML Legislative and Resolutions Committee will conduct this formal meeting to
develop and approve the final position statement and resolutions for the Annual
Business Meeting.
• Legislative Committee
• Resolutions Committee
4:30 pm Nominating Committee Kahtnu 1
The AML Nominating Committee will conduct this formal meeting to develop and
approve the final candidate slate for the AML board of directors.
5:30 pm Community Block Party and Silent Auction Ballroom A
7:30 pm Adjourn Day One
Thursday, December 7
7:30 am Registration
7:30 am Breakfast and AMWIA Business Meeting
8:30 am Announcements
ARDORs Annual Meeting(by invitation only)
8:45 am Concurrent Sessions
3
16
10:15 am Networking Break
10:30 am Concurrent Sessions
11:45 am Break
12:00 pm Annual Awards Luncheon
• Elected Official of the Year
• Municipal Employee of the Year
• Vic Fischer Lifetime Service Award
• Emerging Municipal Leader Award
• Municipal Innovation Awards
1:00 pm AML Membership Announcements
• Legislative Position Committee—update to members on 2023 Position Statement
• Resolution Committee—update to members on 2023 resolutions submitted
• Nominating Committee—update to members on the slate of AML Board candidates
• Board Candidates—candidate one-minute intros
1:30 pm Concurrent Sessions—Regional Planning
Attendees will divide into five rooms by district:
District 1—Southeast, and Anchorage
District 2 and 9—Prince William Sound, Kodiak, Bristol Bay, and the Aleutians
District 3 and 4—Kenai and the Mat Su
District 5 and 6—Interior and North
District 7 and 8—West and Yukon
2:45 pm Ice Cream Social and Exhibitor Drawing
3:15 pm Concurrent Sessions—Regional Planning
4:30 pm Afternoon Break and Sidebar Conversations
6:00 pm Evening Event
8:00 pm Adjourn Day Two
Friday, December 8
7:30 am Breakfast
8:00 am AMLIP Annual Meeting
Jointly with the Alaska Government Finance Officers Association
Investment Outlook- Key Bank
• Alaska Permanent Capital Management
4
17
• AMLIP Board Elections
9:00 am Alaska Municipal League Annual Business Meeting
Elections
Vote for new board members and officers;
Members take actions on:
• Policy Statement
• Resolutions
Election Results
11:30 am Adjourn Annual Conference
Noon AML Board of Directors-onboarding and meeting
5
18
From: AML
To: Stephen Sowell
Subject: AML Annual Conference Updates and Information
Date: Wednesday,August 23,2023 8:15:33 AM
External Email:This email originated from outside of the organization.Do not click links or open attachments unless you recognize
the sender and know the content is safe.
2023 Annual Local Government
Conference
December • : 2023 1 Anchorage, Alaska
19
Register
Call for AML Membership Resolutions and Board
Candidates:
Does your municipality, affiliated municipal association or organization have a
resolution that you would like the AML Membership to consider?
Each year AML requests its members to submit resolutions that affects its membership as
a whole. This year's resolutions must be submitted to AML by October 20th to be
considered for adoption by AML members at the Annual Business Meeting. For more
information, visit the Business Meeting Resources page.
Policy and Position Statements
The Policy and Position Statement Guidelines are updated on a biennial basis to coincide
with the Legislative Session. This document was drafted and voted on by the AML
Membership December 9th, 2022, and will carry through until the December 2024 AML
Business Meeting.
20
Business Meeting Resources
❑®
AML Board of Directors Elections
The AML Board of Directors has several open seats for the upcoming year! Joining the
board is a great way to become more involved with AML, and everyone is encouraged to
apply.
Open Board Positions: Director, District 1-Southeast
• President Director, District 3-Kenai
• Vice President Director, District 5-Interior
• Treasurer Director, District 7-West
Director, District 9-Aleutians/Bristol Bay
Director, Municipality of Anchorage
Director, Boroughs
Director, City/Borough
NLC Representative - NLC Member City
21
Applications are due by Friday, December 1, or turned in at the conference registration
desk by 5:00pm on Wednesday, December 6.
Business Meeting Resources
2023 AML Awards of
Excellence
Alaska Municipal League Awards of
Excellence are to acknowledge
individuals who have demonstrated
L ongoing dedication to their cities or
boroughs and have gone above-
and-beyond to make their
communities great places to live,
work and/or play during 2023.
Nominate your amazing
colleagues and excellent
Municipal Leaders!
BlockAward Nominations
AIVIL
invitedEach City/Borough is to
attend, display, and represent t -
and offerings
their community.
Wednesday, December 6
0 .
Anchorage,
Dena'ina Center
22
Register Today
AML I One Sealaska Plaza, Suite 302, Juneau, AK 99801
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23
•
AMP
Vessel and Property Tax
Documents:
• Agenda Statement
• Vessel and Property Tax Information
24
City Council Agenda Statement
Meeting Date: September 6, 2023
To: City Council
From: Norm Regis,Acting City Manager
Subject: Vessel and Property Tax
Background and justification
Vessel and Property Tax is an item that the Port and Commerce Advisory Board determined it would be
beneficial to review during the Regular September 6,2023 meeting.Attached are documents which provide
background information on this topic.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with(citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: S 0
This legislation(✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
x Not applicable
Fund Balance Information
Affected Fund(✓):
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Fund Balance $
Finance Director Signature: No fiscal impact
25
Attorney Review
RxYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
RAdopt Resolution
X Other: Discuss Vessel Property Tax
26
of Ty Department of Transportation and
THE STATE Public Facilities
01ALASKA
- GOVERNOR MIKE. DUNLEAVY
ALASK�
July 25, 2023
Finance Director
City of Seward
PO Box 167
Seward, AK 99664
Request for Road-Related financial data for State Fiscal Year 2023
Dear Finance Director,
The Federal Highways Administration ("FHWA") collects and utilizes local highway financial data and
highway performance and condition reports. These data are used to inform future policies and program
funding.This information is displayed on national tables on highway financing. These tables are used by
public and private decision makers, including all levels of government, business firms, research groups,
trade associations, and other interested groups and individuals.
Please use the attached report and technical instructions to prepare and submit your information. This
information will be used to prepare statewide summaries to be submitted to FHWA. These reports are
compulsory and serve as prerequisite to federal awards to the State of Alaska, including any federal
funding your area may receive directly or as a sub-recipient via the State.
These reports are statistical in nature, and you may round to the nearest thousand dollars. If you don't
have direct financial data, you may prepare and submit reasonable estimates along with a separate letter
explaining your method of estimation and the calculation formula used.
Submit your completed report by August 31, 2023. to the following by Mail Carrier:
Department of Transportation & Public Facilities
Attn: Stefanie Bingham
PO Box 112500
Juneau, Alaska 99811-2500
Or by Email to: ste fan ie.binE!ham ,alaska.gov
Sincerely,
/A&., 4
Stefanie Bingham
Capital Budget Analyst, Administrative Services Division, DOT&PF
27
Technical Attachment
The attached report asks you to fill in blanks, using cash or accrual accounting, for four basic
areas of local highway finance:
I. disposition of highway user revenues
11. revenues identified by source and type of funds
111. expenditures identified by purpose or activity
IV. local highway debt status
Please make sure section II and section III balance exactly. We're looking for the amount
expended for road and street purposes and the source of those funds.
Please include in this report, all fiscal year 2023 (07/01/2022-06/30/2023) receipts and
expenditures related to three main areas:
1. Building, maintaining, operating, and administering roads, streets, alleys, and
other public ways
2. Borough and municipal traffic police and road patrols (if you can't separate what
they do from general police activities, please estimate)
3. Debt service and status of bonds and notes issued to finance road-related
activities.
Your information is statistical, please:
• Round to the nearest thousand dollars.
• Use good estimating techniques if you don't have direct financial data.
• Report expenditures for indirect street functions only when their costs are an
integral part of road and street construction. Examples of indirect functions are
sidewalks, street lighting, storm sewers and drainage.
We must have your completed reports by August 3111,2023. If you have questions, please
call Stefanie Bingham at(907)-465-2080 or email stefanie.bin hg am@alaska.gov.
28
Instructions
SECTION I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR
LOCAL GOVERNMENT EXPENDITURE
Highway user revenues include money from taxes and fees on owners and operators of motor
vehicles for using public roads and streets. State highway-user taxes collected and retained by
your local government are reported as transfers to local governments in item I.C. and item II.C.1.
A. Local Motor Fuel Taxes
Enter all revenue received from local motor-fuel taxes.
B. Local Motor Vehicle Taxes
Enter all revenue received from local motor-vehicle taxes and fees. Enter local
registration fees, plate fees, wheel taxes, etc. here. Enter personal property taxes and
sales taxes on motor vehicles in Item II.A.3.b
C. Receipts from State Highway User Taxes
Enter any State highway user taxes and fees transferred to your local government for
expenditure. Include any State imposed motor-fuel taxes, motor-vehicle registration fees,
driver license fees and motor carrier taxes.
D. Receipts from Federal Highway Administration
Enter all Federal Highway Administration (FHWA) funds your local government
received.
SECTION II. RECEIPTS FOR ROADS AND STREETS
Record the revenues from all sources dedicated or applied to local roads and streets. Receipts
are in four categories:
A. Local sources
B. Private contributions
C. State government
D. Federal government
Identify, within each category,the type and amount of revenues financing highway activities.
A. Receipts from local sources
1. Local highway-user taxes: Enter local motor-fuel and motor-vehicle taxes used for
road and street purposes from sections I.A.5. and I.B.5.
2. General fund appropriations: Enter all appropriations from local general funds used
for roads and streets.
3. Other local imposts: Enter other local taxes and fees specifically dedicated and used
for roads and streets, e.g., property taxes and special assessments, personal property taxes
levied on motor vehicles, impact fees, sales taxes and any other local taxes used for
highway purposes. Please identify the source, type and amount of these revenues in a
note.
1 I Page
29
4. Miscellaneous local receipts: Include the proceeds of other specific local taxes and
fees earmarked for roads and streets, e.g., fines and penalties, investment income, net
profit or loss from investment transactions, surplus funds being applied to local highway
activities (surplus parking or garage fees transferred to local agencies for road and street
purposes), and other miscellaneous local receipts. Please identify the source, type and
amount of these revenues in a note.
5. Proceeds of the sale of bonds and notes: Record debt issued by your local government
and its agencies for highway purposes. The two types of debt instruments reported are
bonds (usually issued for a term of 2 or more years) and notes (issued for a term less than
2 years). Report proceeds of both original bond issues and refunding bond issues (bonds
sold to retire existing road and street bonds). Report the net value of the debt issue, i.e.,
the value after adjustments for premiums, discounts and accrued interest. Report only the
highway portion of general improvement debt issues sold for both highway and non-
highway purposes.
B. Private contributions
Enter the value of private contributions in the financing of highway projects such as cash
donations, transfers of real property, construction of facilities, and services rendered, such as
engineering. Include the value of these donations in section III.A.
C. Receipts from State government
1. Highway-user taxes: Enter the amount from Item I.C.S.
2. State general funds: Report the allocation and transfer of State general funds to your
jurisdiction for local highway purposes.
3. Other State funds: Identify all other State funds transferred to your jurisdiction for
highway purposes. These funds should include: Municipal assistance, Revenue sharing,
sales taxes, excise taxes, severance taxes, mineral lease taxes and fees, etc. Please
identify the source, type and amount of these revenues in a note.
D. Receipts from Federal government
Report the total funds received by your jurisdiction from all Federal agencies for highway
activities. This includes FHWA funds from Item I.D.S. and other Federal funds paid directly to
your jurisdiction or indirectly through the State. Please identify the source, type and amount of
these revenues in a note.
E. Total Receipts
Enter total receipts for roads and streets(A+B+C+D). Balance with section III.D.
21 1)
30
SECTION III. DISBURSEMENTS FOR ROADS AND STREETS
Local highway expenditures are in three classes:
A. local highway disbursements
B. debt service on local obligations
C. payments to the state for highway purposes
A. Local highway disbursements
1. Capital outlay: Report expenditures for
a. right-of-way
b. engineering
c. construction
2. Maintenance: Report expenditures for maintenance. If actual amounts are not available,
please estimate. Include the cost of materials, supplies, and equipment for maintenance
activities. When recording maintenance costs, treat as capital outlay spending for
betterments or improvements.
3. Road and street services: Report expenditures for
a. Traffic control operations, which include traffic signal control, electronic message
boards, etc.
b. Snow and ice removal, which includes removal of snow from roadway or roadside,
sanding and chemical deicing applications and the erection and removal of snow
fences.
c. Other road and street services including highway air quality monitoring, highway
beautification, mowing, and litter removal.
4. General administration and miscellaneous: Record costs not readily classified as capital
outlay, maintenance, or operations, such as highway planning, traffic studies, and research.
5. Highway law enforcement and safety: Report highway and traffic police costs associated
with the enforcement of traffic and safety laws and ordinances. These costs are sometimes
commingled with general police activities and should be estimated.
B. Debt service on local obligations
Report the costs of local highway debt service. Report interest and redemption costs separately
for bonds and notes. Interest costs include financing costs, such as agents' fees, fiduciary
charges, printing costs and legal opinions. Report redemption at net value, i.e., the value after
adjustments for discounts and premiums. Identify only debt service on bonds and notes reported
in section II.A.5. and section IV.
C. Payments to State for highways
Report the transfer of funds to the State for highway purposes. These payments can be
reimbursements, repayments, or contributions.
D. Total disbursements
Enter total expenditures for roads and streets (A+B+C). Balance with section II.E.
3 1 P a e
31
SECTION IN LOCAL HIGHWAY DEBT STATUS
Record the change in local highway debt. Report all bonds and notes at par value, i.e., the face
amount of the issue.
A. Bonds (Total): Report bonds outstanding at the beginning of the year, bonds issued during
the year, bonds redeemed during the year, and bonds outstanding at the end of the year for all
road and street bonds.
1. Bonds (Refunding portion): Report the portion of bonds issued in W.A. used for
retirement of outstanding bonds and the portion of bonds redeemed in W.A. that were
refunded.
B. Notes (Total): Report notes outstanding at the beginning of the year, notes issued during the
year, notes redeemed during the year, and notes outstanding at the end of the year for all road
and street notes.
41 Pay e
32
Form Approved
The public report burden for this information collection is estimated to average 380 hours annually. OMB No.2125-0032
COMMUNITY
LOCAL HIGHWAY FINANCE REPORT YEAR ENDING(mmlyy).
06/30/2023
This Information From The Records Of: Prepared By.
I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE
A. Local B. Local C. Receipts from D. Receipts from
ITEM Motor-Fuel Motor-Vehicle State Highway- Federal Highway
Taxes Taxes User Taxes Administration
1. Total receipts available
2. Minus amount used for collection expenses
3. Minus amount used for nonhighway purposes
4. Minus amount used for mass transit
5. Remainder used for highway purposes
II. RECEIPTS FOR ROAD AND STREET PURPOSES III. EXPENDITURES FOR ROAD AND STREET PURPOSES
ITEM AMOUNT ITEM AMOUNT
A. Receipts from local sources: A. Local highway expenditures:
1. Local highway-user taxes 1. Capital outlay(from page 2)
a. Motor Fuel (from Item I.A.5.) 2. Maintenance.
b. Motor Vehicle(from Item I.B.5.) 3. Road and street services
c. Total(a.+b.) a. Traffic control operations
2. General fund appropriations b. Snow and ice removal
3. Other local imposts(from page 2) c. Other
4. Miscellaneous local receipts(from page 2) d. Total (a.through c.)
5. Transfers from toll facilities 4. General administration&miscellaneous
6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety
a. Bonds-Original Issues 6. Total (1 through 5)
b. Bonds-Refunding Issues B. Debt service on local obligations:
c. Notes 1. Bonds:
d. Total(a.+b.+c.) a. Interest
7. Total(1 through 6) b. Redemption
B. Private Contributions c. Total(a.+b.)
C. Receipts from State government 2. Notes:
(from page 2) a. Interest
D. Receipts from Federal Government b. Redemption
(from page 2) c. Total(a.+b.)
E. Total receipts(A.7+B+C+D) 3. Total (1.c+2.c)
C. Payments to State for highways
D. Payments to toll facilities
E. Total expenditures(A.6+B.3+C+D)
IV. LOCAL HIGHWAY DEBT STATUS
(Show all entries at par)
Opening Debt Amount Issued Redemptions Closing Debt
A. Bonds(Total)
1. Bonds(Refunding Portion)
B. Notes(Total)
Notes and Comments:
FORM FHWA-536(Rev.06/2000) PREVIOUS EDITIONS OBSOLETE Excel (Next Page)
page 1
33
COMMUNITY
LOCAL HIGHWAY FINANCE REPORT YEAR ENDING(mm/yy):
06/30/2023
II. RECEIPTS FOR ROAD AND STREET PURPOSES -DETAIL
ITEM AMOUNT ITEM AMOUNT
A.3. Other local imposts: A.4. Miscellaneous local receipts:
a. Property Taxes and Assesments a. Interest on investments
b. Other local imposts b. (Specify)
1. Sales Taxes c (Specify)
2.(Specify) d. (Specify)
3.(Specify) e (Specify)
4.(Specify) f (Specify)
5.(Specify) g. (Specify)
6.Total(1.through 5.) h. (Specify)
c. Total(a.+b.) i. Total(a.through h.)
(Carfy forward to page 1) (Carry forward to page 1)
ITEM AMOUNT ITEM AMOUNT
C. Receipts from State Government D. Receipts from Federal Government
1. Highway-user taxes(from Item I.C.5.) 1. FHWA(from Item I.D.5.)
2. State general funds 2. Other Federal agencies.
3. Other State funds: a. Forest Service
a. State bond proceeds b. FEMA
b (Specify) c. HUD
c. (Specify) d (Specify)
d. (Specify) e (Specify)
e. (Specify) f (Specify)
f. Total(a.through e.) . Total(a.through f.)
4. Total(1. +2.+3.0 N3. Total(1.+2.g)
(Carry forward to page 1) 1 (Carry forward to page 1)
III. EXPENDITURES FOR ROAD AND STREET PURPOSES-DETAIL
ON NATIONAL OFF NATIONAL
HIGHWAY HIGHWAY TOTAL
SYSTEM SYSTEM
(a) (b) (c)
A.1. Capital outlay:
a. Right-Of-Way Costs
b. Engineering Costs
c. Construction:
(1). New Facilities
(2). Capacity Improvements
(3), System Preservation
(4). System Enhancement And Operation
(5). Total Construction(1)+(2)+(3)+(4)
d. Total Capital Outlay(Lines 1.a.+ 1.b.+1.c.4)
(Carty orwar to page
Notes and Comments:
FORM FHWA-536
page 2
34
From: Naneth Ambrosiani
To: Stephen Sowell; Norm Regis
Cc: Sully Jusino;James Schaefermever
Subject: FW:City of Seward-Boat Assessed Values-PACAB 9/6
Date: Wednesday,August 23, 2023 7:15:45 AM
Attachments: imaae001.pna
PP Descriptions.pdf
2023.08.22 LC Email Reguest City of Seward 2022 PPV Values-CERT.pdf
2023.08.22 LC Email Reguest City of Seward 2023 PPV Values-CERT.pdf
Hello Norm—see below.
Thanks,
Naneth
From: Dennis, Sara <SDennis@kpb.us>
Sent:Tuesday, August 22, 2023 5:04 PM
To: Naneth Ambrosiani <nambrosiani@cityofseward.net>
Subject: City of Seward - Boat Assessed Values
rx
ernal Email:This email originated from outside of the organization. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
Hi Naneth, please find attached from our Assessing department.The first attachment is a key
showing which codes belong to what type of personal property.The other two are the assessed
values for Tax Year 2022 and Tax Year 2023. Thanks.
Sara Dennis
Controller
907-714-2170
KENAI, PENINSULA BOROUGH
144 North 6inkley Street
Soldotna, Alaska 99669
35
PLANE ACC Aircraft Commercial Carrier
ACF 1<2000 Aircraft Fixed Wing Class Code 1
ACF 2 2000-<4000 Aircraft Fixed Wing Class Code 2
ACF 3 4000-<6000 Aircraft Fixed Wing Class Code 3
ACF 4 6000-<12500 Aircraft Fixed Wing Class Code 4
ACF 5 =>12500 Aircraft Fixed Wing Class Code 5
ACR 1<1500 Aircraft Rotary Wing Class Code 1
ACR 2 1500 -<3500 Aircraft Rotary Wing Class Code 2
ACR 3 =>3500 Aircraft Rotary Wing Class Code 3
BC1< 15FT COMM Boat Commercial Class Code 1
BC2 15 -<20 COMM Boat Commercial Class Code 2
BC3 20-<25 COMM Boat Commercial Class Code 3
BC4 25 -<36 COMM Boat Commercial Class Code 4
BC5 36-<60 COMM Boat Commercial Class Code 5
BC6 60-<100 COMM Boat Commercial Class Code 6
BC7=>100 COMM Boat Commercial Class Code 7
BC1< 15FT PERS Boat Personal Class Code 1
BC2 15 -<20 PERS Boat Personal Class Code 2
BC3 20-<25 PERS Boat Personal Class Code 3
BC4 25 -<36 PERS Boat Personal Class Code 4
BC5 36-<60 PERS Boat Personal Class Code 5
BC6 60-<100 PERS Boat Personal Class Code 6
BC7=>100 PERS Boat Personal Class Code 7
EQUIP D03 Equipment 3 Year
EQUIP D04 Equipment 4 Year
EQUIP D05 Equipment 5 Year
EQUIP D07 Equipment 7 Year
EQUIP D10 Equipment 10 Year
EQUIP D15 Equipment 15 Year
EQUIP D25 Equipment 25 Year
EQUIP D35 Equipment 35 Year
MISC SUPP Miscellaneous Supplies
Situs Boat Situs Boats
Situs Plane Situs Plane
Exempt Aircraft Exempt Aircraft
Exempt Boat Exempt Boat
Exempt Equipment Exempt Equipment
36
GRM LIVE 2022 CERTIFIED PPV TAG SUMMARY - val detail
40 - SEWARD
ASSET INVENTORY
COUNT COUNT KPB Ass'd City Ass'd
ACF1 7 7 0 190,450
ACF2 9 9 0 530,450
BCC1 1 1 0 900
BCC2 2 2 0 13,386
BCC3 6 6 0 183,492
BCC4 12 16 0 1,391,513
BCC5 18 25 0 5,735,186
BCC6 8 16 0 15,283,428
BCC7 7 9 0 11,788,480
BPC2 7 8 0 23,480
BPC3 22 22 0 554,691
BPC4 130 133 0 4,116,090
BPC5 124 124 0 8,770,858
BPC6 1 1 0 8,000
D03 2 4 9,760 9,760
D04 89 391 504,927 504,927
D05 147 1,935 2,429,006 2,429,006
D07 10 76 203,302 203,302
D10 158 1,889 12,408,994 12,408,994
D25 7 45 2,272,965 2,272,965
MISC 132 145 1,213,614 1,213,614
Totals: Accounts: 538 Assets: 4,864 19,042,568 67,632,972
------------------------------------------------------------------------------------------------------------------------------------------
PPV EXEMPTIONS
OPTIONAL EXEMPTIONS
VT Count Description KPB Value City Value
457 226 OP PP Bor$100K Exe Value 4,310,528 0
470 OP PP Kenai Boat Exemption Value 0 0
226 Total OPTIONAL EXEMPTIONS 4,310,528 0
226 Total All Exemptions 4,310,528 0
KPB CITY
Assessed 19,042,568 67,632,972
R,EC'AP Exempt 4,310,528 0
Taxable 14,732,040 67,632,972
37
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GRM LIVE 2022 CERTIFIED PPV TAG SUMMARY - val detail
41 - SEWARD SPECIAL
ASSET INVENTORY
COUNT COUNT KPB Ass'd City Ass'd
ACH 1 1 0 65,500
BCC5 3 3 0 526,880
BCC6 10 14 0 9,698,243
BCC7 2 5 0 5,417,529
BPC5 2 2 0 775,000
BPC6 4 4 0 2,067,249
BPC7 1 1 0 134,000
D04 4 44 165,177 165,177
D05 8 60 826,025 826,025
D10 11 108 1,443,649 1,443,649
D25 7 19 623,617 623,617
MISC 3 3 700 700
Totals: Accounts: 36 Assets: 264 3,059,168 21,743,569
------------------------------------------------------------------------------------------------------------------------------------------
PPV EXEMPTIONS
OPTIONAL EXEMPTIONS
VT Count Description KPB Value City Value
457 16 OP PP Bor$100K Exe Value 227,843 0
16 Total OPTIONAL EXEMPTIONS 227,843 0
16 Total All Exemptions 227,843 0
KPB CITY
Assessed 3,059,168 21,743,569
R,EC'AP Exempt 227,843 0
Taxable 2,831,325 21,743,569
38
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GRM LIVE 2023 CERTIFIED PPV TAG SUMMARY - val detail
40 - SEWARD
ASSET INVENTORY
COUNT COUNT KPB Ass'd City Ass'd
ACF1 9 9 0 310,950
ACF2 4 4 0 145,800
BCC2 2 2 0 13,386
BCC3 7 7 0 149,460
BCC4 13 16 0 1,413,943
BCC5 18 23 0 5,155,619
BCC6 9 16 0 14,666,658
BCC7 8 10 0 13,835,381
BPC2 4 4 0 17,140
BPC3 18 18 0 467,072
BPC4 140 142 0 4,717,348
BPC5 123 123 0 9,685,154
BPC6 1 1 0 8,000
D03 2 4 9,600 9,600
D04 79 327 313,881 313,881
D05 127 1,665 2,633,515 2,633,515
D07 9 76 155,155 155,155
D10 150 1,862 10,975,561 10,975,561
D25 7 42 4,447,890 4,447,890
MISC 136 158 1,645,920 1,645,920
Totals: Accounts: 539 Assets: 4,509 20,181,522 70,767,433
------------------------------------------------------------------------------------------------------------------------------------------
PPV EXEMPTIONS
OPTIONAL EXEMPTIONS
VT Count Description KPB Value City Value
457 225 OP PP Bor$100K Exe Value 4,380,366 0
470 OP PP Kenai Boat Exemption Value 0 0
225 Total OPTIONAL EXEMPTIONS 4,380,366 0
225 Total All Exemptions 4,380,366 0
KPB CITY
Assessed 20,181,522 70,767,433
R,EC'AP Exempt 4,380,366 0
Taxable 15,801,156 70,767,433
39
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GRM LIVE 2023 CERTIFIED PPV TAG SUMMARY - val detail
41 - SEWARD SPECIAL
ASSET INVENTORY
COUNT COUNT KPB Ass'd City Ass'd
ACF1 1 1 0 65,500
ACF2 1 1 0 143,750
BCC5 3 3 0 844,250
BCC6 4 6 0 5,298,489
BCC7 2 2 0 453,300
BPC5 3 4 0 139,610
BPC6 6 7 0 2,134,811
BPC7 1 1 0 125,625
D04 3 28 57,983 57,983
D05 10 71 1,107,016 1,107,016
D10 11 119 1,843,747 1,843,747
D25 7 20 620,455 620,455
MISC 3 3 700 700
Totals: Accounts: 33 Assets: 266 3,629,901 12,835,236
------------------------------------------------------------------------------------------------------------------------------------------
PPV EXEMPTIONS
OPTIONAL EXEMPTIONS
VT Count Description KPB Value City Value
457 17 OP PP Bor$100K Exe Value 250,657 0
17 Total OPTIONAL EXEMPTIONS 250,657 0
17 Total All Exemptions 250,657 0
KPB CITY
Assessed 3,629,901 12,835,236
R,EC'AP Exempt 250,657 0
Taxable 3,379,244 12,835,236
40
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KENAI PENINSULA BOROUGH
Budget To Actuals Statement Report
Report Option: Income Statement
From Date: 01/01/2022Mo Date: 12/31/2022
Run Date: 08/22/2023
User: sdennis
Wildcard Accounts : 803, 804
Seward 803-91040-00000-45100 REAL TAX 2000 1,178,274.30
Seward 803-91040-00000-45200 PERS TAX 2000 398,381.29
Seward 803-91040-00000-45250 MOTOR VEHICLE TAX 22,842.64
Seward 803-91040-00000-45500 INTEREST ON TAXES 3,610.29
Seward 803-91040-00000-45701 PERS PROPERTY JUDGMENTS 0.84
Seward 803-91040-00000-45800 SALES TAX 7,302,617.20
Seward 803-91040-00000-45801 SALES TAX INTEREST 12,274.39
Seward 803-91040-00000-45802 SALES TAX PENALTY 14,271.44
Seward 803-91040-00000-45803 SALES TAX DELINQUENT 129.04
Seward 803-91040-00000-45804 SALES TAX JUDGMENTS 20,684.56
Seward Special 804-91041-00000-45100 REAL TAX 2000 58,206.80
Seward Special 804-91041-00000-45200 PERS TAX 2000 96,877.37
Seward Special 804-91041-00000-45500 INTEREST ON TAXES 389.50
Seward Special 804-91041-00000-45701 PERS PROPERTY JUDGMENTS 1,247.77
Total Expenditures 9,109,807.43
41
Current Wait List
V
23 • �, �
` iI Ise`
- t !7
For AA Sain Coirnta:rcial Printing Need: _
42
PACAB
Meeting Date Meeting Topic
REGULAR 1/4/2023 Harbor Tariff
SPECIAL 1/18/2023
REGULAR 2/1/2023 Chamber Marketing
SPECIAL 2/15/2023 2.30 Draft Ordinance
REGULAR 3/1/2023 SMIC Development Plan
SPECIAL 3/22/203 HEA Heat Pump/Res 2023-001
REGULAR 4/5/2023 Utility Infrastructure
WS 4/26/2023 Legislative Priorities
REGULAR 5/3/2023 Legislative Priorities Resolution
WS 5/17/2023 Heat Loop Update
REGULAR 9/6/2023 Vessel and Property Tax and AML Attendance
WS 9/20/2023
REGULAR 10/4/2023 Harbor Plan
REGULAR 10/18/2023
REGULAR 11/1/2023 Capital Improvement Plan
WS 11/15/2023
REGURLAR 12/6/2023 Fisheries Issues
WS 12/20/2023
43