HomeMy WebLinkAboutRes2023-106 Public Works Plow Truck•Sponsored by: Sorensen
CITY.OF SEWARD, ALASKA
RESOLUTION 203-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
MASK/$*7 AUTTIORIZINq THE CITY M.AfklApER TO PURCILkSE, A
NEW .11V513 INTERNATIONAL PLOW TRUCK CHASSIS FROM RWC
MERNATIONAL, LTD. AND SANDER UT -BUILD PACKAGE FROM
BOB'S SERVICES, LLC, PLUS 10% CONTINCENCY FOR A TOTAL
A.MOLTNT OF $394,887,911 ImuziNG Tut: STATE OF ALASKA
,CONTRACT tiCA2424-2.3 AND A PPRO.PRIATING FUNDS.
WIIEREAS, the Public Wprks• Departmenrs I 904 White,ONIr Sandi Truck, is pasi
the anticipated Lift rind Itas- had .yearly hrt.42iirski,ktis and inulliple tueebijaieni i-A5LIeS; acid
WHEREAS, to continue providing quality sepieg to the, 'Seward comm,unity. the
Pithire VicrricS Departiti&I neta to rep lade the 29-ydaf-oldsah'd :fru& with'a new PloVitiSandie
Trutt; per the sefialuted fleet replacementicnanagement plati ,A)i- efficient winter road
maintenallte;ffrid
%1'11EREAS,the purchase of theplowls.anclextrucki consistent with the City or Scwur4ss.
polity cif Standardiation iJfEquipTneflt and
_ WITI*EAS, State of Alaska issued an IMF fca cenmetitive bids f4r: Entprnatinoat rIrmi
Tit& and Sander 10-11aild. Package, And awarded 'a wotraci io MC International- LTD, and
: Bob rs $,ereiees LLC.. lb/ such „equiornitit; ari0
VVII MEAS. Seward Cu :Code b.10,10Ilit allows eithipediive procurement purchases
which utitiie eogrpetitivp bid s .ohtainicd by tither .guyerrynental unit. md the i?tibl iv Works
Department is pardiastrig thm-e-quiprnent utilizing Stilt tel-Aladth tontraci ACA2124,21. and
WHEREAS. the lead tit& to parchas,i; new rqiiipmeril has increased to IR months. which
PUblic Works now 4$ plantling ahead thrall equipinern purehases4ond
WHEREAS,. Kinds for tlie purdhase-blifie International 'Prowtrutklit-id So-1.4011.15-B
eackage weremagered ladle 202.1-2025 111.0ror Pool an.
NOW, THEREFORE, BE IT RESOLVEARV..rtik CCTV 'EXKIreiCii. OF THE
CITY OF SEWAM), ALASKA that;
Section t . 1'11ty Manager is hereby. authoriied to purehasethe new Kv513 RWC
tuntnal.li.ltial. LTD. fiir anamount not in creced s 4s,5 afal The Sander Up -Build Package troth
Bob's Servic4s, LLC. for an arrowii ineoi t eXeged $213,473 With 1,0% eoniingency For a total
•=aura of S3.94.8974)8,
CITV:O SEWAR , A , SNA
RESOLUTION 2023.106
Sect' 2. Funding in the rnciun pF 53,X$ 7'4t1 from the klatar ranl_Rssi'vai, ninth,
,O300U-c]UUO 34OO',.ro the capital eq uiprner a :cc;r, to IC10403 Oa 0124111.1 for the 'p n'ghasc'i fthe
Twig In fl iuiu.1 ilV '13 and SAiidcr 1'as.`k.tg .
.$ecti nn_ ,. The Sewarl i" iry Cuuricilturthy tin& that 'l! is in the -public interest w pttrvittase
Ivy . quipmeut utilizing I izi Trg the tannpai tiha raTrourianerit 1.FP cput'rauts by he Site of Alm.
Serum 4. This remilialifouliliall lttlse efrccI imi eth utely upn its a4oprk,n.
P SSFD.A D APPROVED by the City,Cauntzii or, ale City O1 Seward.Atka. Otis
is .1 I."'
dad Qi tomis�, 20 _ - -
CITY OF SWARD, ALM
�..�ku►� c9 W...
Sue kcf he, Moyer
AYES: ()senga_ DelVins ,Finch. Welt, CgillioundilieCtut.•
None
BSENT: �1I
ABSTAIN: Nont
VACAII4:: i letiu
Arms -in:
1
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City Council Agenda Statement
Meeting Date: September 1 1�', 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Doug Schoessler, Public Works Director
Subject:
Resolution 2023-106: Authorizing the City Manager to purchase a
new HV513 International Plow Truck Chassis from RWC
International, LTD. and Sander Up -Build Package from Bob's
Services, LLC, plus 10% contingency fox a total amount of
$394,887.90 Utilizing the State of Alaska Contract #CA2324-23
and Appropriating Funds
Background and justification:
The Public Works Department's 1994 White GMC Sand Truck, Unit #111, is 29 years old and
past the anticipated useful life. The age of the unit, costly annual repairs, and multiple mechanical
issues make the purchase of a new plow/sand truck necessary to service Seward's winter road
maintenance needs. It will be held for sale in the next Public Surplus Auction.
The current manufacturer lead time for equipment orders is 18 months. Thus, necessitating this
purchase now to have this sander truck available for winter maintenance. The City of Seward
Motor Pool Budget Plan per scheduled fleet replacement/management lists the purchase of a new
International Plow Truck with Sander Up -Build package combination. The purchase price for the
International HVS 13 from RWC International, LTD. amount is $145,516 and the Sander Up -Build
Package from Bob's Services, LLC. amount is $213,473 for an amount not to exceed $358,989
with 10% contingency, for a total amount of $394,887.90. We currently have the 1994 White GMC
Sand Truck, and this standardization of equipment saves money and improves winter maintenance
efficiencies.
Seward City Code 6.10.120(13) allows competitive procurement purchases which utilize
competitive bids obtained by other governmental units, and the Public Works Department will be
purchasing this equipment through RWC International, LTD and Bob's Services LLC. utilizing
State of Alaska Contract #CA2324-23.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.12.3 Support Adequate funding to maintain safe roads year-round.
Strategic Plan: Pg.16 Provide safe and efficient vehicle transportation.
Other:, Budget, Motor Pool Plan for 2O23-2028
234
Certification of Funds
Total arnount of funds listed in this legislation: $ 394,887.90
This Legislation (V):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (V):
Budgeted Line item(s):
Not budgeted
Not applicable
$ 394 887.90
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
4itev Review
9ei4ite
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Res.
Other:
235