HomeMy WebLinkAboutRES2023-105 Parks and Rec Pickup - PULLED1
Sponsored by! S rt nsen
PULLED FROM AGENDA
CATS' OF SEWARD. ALASKA
RE OL 11T iON: 2023-1 OS.
A RESOLUTION OF TIIE CITY COUNCIL OF THE CII'Y.OF SEWVARD4
4I..ASKA, A1JTFfORIZENC7 THE CITY MANAGER W"O PURCHiSSE I112O23.
RAM 2500 ST OLE CAB 'LONG BEDS TRUCK FROM ANCHORAGE
CHRYSLERC) `TER UNDER THE CITY OFSFWARD PROCEREMLi1MTT•
PROCESS, WITH ASSOC.L%'FLD, iurtirriiNG FROM TR4ILERCR -
ALAAL. IN TLIELE AMOUNT Isar TO ,t? CEED $61,766 #ND
Ai'PROPH1_ATING FENDS
�?VHE REAS. Ttip Cart-unt Park ..und Re ion f legit Aging ro. try .px rrt ivirtgretti.6F
running venicieg ate 201.0 or odder, and
WHE EA Th6r.lidosniciRe renIi(n1 Departmem only has I thide ttititttly tapthle
im r plowing and.
WHEREAS, 11th Ye1iieTe will .he used for winter maintenance and p#owtng::s well as
ummer Mainttr .aid tti31,_artct,
WHEREAg:ParkS.and Recrcatk n '•Bled• [he Ci.ly:.o1' war i i St+ itcAgn,10 + btain a
governanerti quote for a new Fog!, Single C"ah tluek;. and
WHEREAS. Pax 1 Recrofion-alsoleacbed ARu1'tQ multiple 1'oval A1aagka.dcaler. to
(*min (Flutes; acid
WHEREAS, The Parks and Recr +iickn Dc art nerit'wtstaiined a Cis. -et quote a of S51.666 frflni
Ant:horurx Chr Dodge 2023 !Rani 2.500 Single Cab Long bcd: snd
WHEREAS.. Tltc•,[ruck irr341 l egruipped with a plorw'and 1' iiy e.quiputinrit; /In.1
WiltREAS, Trailert-r,3f1 fiubmitt i.tl p loves 1:0 for an 8 foot plow.and iit:}'tirllation at u
quid of and
WHEREAS., the Citv.Ccru:iciT' iir deterrrrined th:ri the pu1ilic: intermit w ulcl b bezil :rtv d
by ont r%hiring umtpeiiti\•e hid and Makes the hollowing. finding :
i. Seurnrd Ciiy Codc Seelitan (i_10 I20 (h) prr.ivides the ei1:W may t�1i twinpetiti've bids
blitained b :t+ther: govern nent4t s.3 and
14iOR;'I'H1 K1TORE.BE IT RiSOliViditBYfiatIrLVCOVNe1lI..O THE On
OI SE'e% ARD, ALASKA Ih&:
!Section 1. 'rho Cit • Council 1 erb1 waives the conyezi pniggivgwol.pro.cgssr or I1re C' ity
:C7ITY OF SEWARD, ALASKA
•RESOLUTION 202340
Cock-qa accordance viiith'Snw4rd City rode:0, I f), ao puittutse
Tir sznicci- utilizing curripetittvei trictothu governnierita I etaiiit251.
Seetioa 2 riligritv!Manager is hereby author to purchase one 2U23 Ram 25ou Sing-kr
:Cab Long hed truck from Nada awe ChOitr, uptitthittind iiiuIbtjozu Eir plow paeicage resulting
3=smarafic Dot rc exteeti $1L7&h
Section •turiding For Ihis ourchust_ig herityy uppr!airiftted Emma the iviptur NiEPI 1 zsuryeR
gcsolinkp030.00-00110.:3400 eapil al equipinatit,gectitmt i 03131104410t81 03.
etti011 4. ThIsitmlution sbufl take efitti frefrilifilitely Upon udoprifin.
PASSED AND APPROVED hi -hi CiqiCrrunil oflho City of StwurTi,_11asica. this 1 Ill' clay u'f
September, 2O
CITYOF SEWARD. 4144.104.
'MIL ED PROM AcMPA
Sue McClure,Alayor
A YES:
NOES:
A BS Mk,fr :
ABSTAIN'.
ATTEST:
Kris Peek
Cirs, Clerk
(city Seal i:
City Council Agenda Statement
Meeting Date: September 11, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Parks and Recreation Director
Agenda Item: Resolution 2023-105: Authorizing The City Manager To Purchase (1) 2023
Ram 2500 Single Cab Long Bed Truck From Anchorage Chrysler Center
Under The City Of Seward Procurement Process, With Associated Upfitting
From Trailercraft Alaska In The Amount Not To Exceed $61,766 And
Appropriating Funds
Background and justification:
Parks and Recreation currently has 7 running vehicles for the department. 6 of those vehicles are 2010 or
older, including one from 2000, and one from 1999. As these vehicle age, maintenance becomes more
expensive, and parts become more difficult to acquire, We also only have one vehicle currently that is able to
be used for plowing in the winter. We are in the process of placing 5 of our vehicles into surplus auction that
are not currently running.
The Parks and Recreation Department is in need ofupdating our fleet to better accomplish our wide variety of
missions. This vehicle will allow us to more easily accomplish plowing in the winter and will be used in the
summer for maintenance needs.
The Parks and Recreation department is requesting to purchase one new Ram 2500 single cab through the
City Procurement process in the amount of': 51,666Irom Anchorage Chrysler Dodge:
The vehicle to be fully outfitted and professionally equipped by TrailerCraft, who provided a quote of
$10,100 to purchase and install an 8-foot plow and other related accessories at a cost of $10,100. The total
price would be $61,766. The department sees it beneficial to purchase this vehicle now, as it is currently on
the lot at Anchorage Chrysler in a configuration that we would purchase it in.
This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section
6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other
government entities_ Parks and Recreation utilized Sourcewell to obtain a government quote for a Ford F-250
single cab long bed. which came to aprice of $51,893.08. Parks and Recreation also contacted Kendall Ford
who does not have any trucks in this configuration and is not currently taking orders. Anchorage Chrysler
provided a quote for a Ram 2500, single cab long bed, with a snowplow prep group including a 220-amp
alternator and pass through circuits mounted in the dash for $51,666_.
Funds for this purchase are available in the Motor Pool Equipment Account and were not included in the 2023
budget,
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan;
Strategic Plan:
Other:
3.7.1.3 Continue to improve the quality and efficiency of City Government Services
216
Certification of Funds
Total amount of funds listed in this legislation: $ 61,766
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:.
Creates a savings in the amount of:
Flas no fiscal impact
X
$ 61,766
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
z
Available Fund Balance
Attorney Review,/
Yes
Not applicable
SMIC
Parking
Other
Electric
Water
Motorpool
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
51-9"~
Administration Recommendation
s
Adopt Resolution
Other:
217