HomeMy WebLinkAboutRES2023-110 Purchase EquipmentSpansared by Snienswi
CITY OF SEWARD. ALASICk-
RESOLUTION 211.23-1111
A RESOLVTION OF TIM CITY (!OUNCIt., OF THE CITY OF SEWARD,
ALASKA., AUTHORIZING THE. CITY MANAGER TO. PURCHASE A
NEW .101IN DEERE 41 OM ILITILTI'V TRACTOR AND FLEX WING
ROTARY CUTTER FROM cRAIG T.40‘LOR EQUIPMENT .CO, PLUS
CONTTNGENCY FOR A TOTAL AMOUNT NOT TO EXCEED
$183,223.13 UTILIZING 'TIIE SOURCEWELL CONTRACT A.G1
TRACTORS 1467194M (1!G 1 P 70) AND APPROPRIATING FUNDS.
WIIERE.A. the Pubiic Works Dervari rEient's it ihn Dr T-rwtm- and Rom* is
uearingrilei end 'it§ useful life -and itas multiple mechanical i'ssue.V.and
wnErtcAs, to continue providing quality sdrvii.le Ihei Seward eumrnainity. Lite
Publk Works Department needs to replace the 21-year-old Tractor Mower with a, new Jan
Deere 61 1 OM Utility Tractor and Pic Wing Rotary Cutter per !tcheddled Net'
replueiantritim ggernent pan frir efficint maintenance'. and
WHEREAS, the. purchase of the John °cam 61 lOM Utility Tractor atid I;leWin
Rotary Culla is consistent with the City ol.Sewtted/S gicy or the Staridardintion or Equiprnent:
and
WHEREAS. SOitreewell issued an 1-.1. FP Kw eompetitive buts frr Jam. Deere 61 I OM
Lft ity Trador and Flex Wing Ratary Cutp.:r. artd:nwtuded a oil-0'10 taCcaiglaylor Equipment
Co. Eat such Nuipmerit: and
WHEREAS. SiskEird City Cod e 6. J.0 120(B) allow, v.onipettilive pmeareinant purclaiSe
which utilize .cotnpetitive bids obtained by other governax=1 units. and the Public Works
Department is. purchasing thi$: minim-nen( utilizing Sourcewell Coruna...1 Ag Tractor!, i 107 0-
J DC(PG I P Ca 70), and
WHEREAS.Ihe 1=163 purchasen6v ifitripnienthasincroawd to 6 rnt11i which PuhbC.,
Works &ivy is planning., aheadcOr all .ectilipment,pUrehand.
WUKREA,S, fundj rthe pufehage (if the John Deere 61 I ONA LitiTfty. Trackw arid T-Tax
Wing Rotary Cotter were listed. M. the 2024.Budget.
NOW. THEREFORE, BE ITRESOLVED BV fl� MY coti-Ncru.,OF THE
CITYOVS.EWARD, ALASKA that:
S.eetiou 1,. The City Manager is rb atithorized pkIrchasg. the new .I.Ohn Deere
blIOM Tractor and Fles_ Wing Rotary Ctirtmfofd frIa itirtiaiJO rtS166.566.48 froni
:Craig:Taylor tql.tiptnent.th-wi1 L ctiriunelley liratotalarnount notio;e4weed 13.
C� ' 3L SRD &_L•'S1“
RESOLUTION- 2023-1 ill:
Section 2. Funding i n the amou t of S.183.22.1.13 lit un 1 ht: Mt It sir Poo l R uccaaat
r> IL .00U .- :4OO to the C-0ritai Equipment Expense ,kciA ani tom. U3 0,-13 ! N i [] .Ca
putt -base the J'$111n Deere t# I I [}M Utility T :. ID and Flex -wing Ratary Catter.,
Section 3. The Suwtrd t ity Cwuni Il iipreby finds that it is in the pulititlinlemat ropurotase
this u4Wpm t ittlizfns the cwnpetiti•ve prtiotnenierit RF1' erinflacts ay Sturceurca
_ tfii a 4, 'rhigintratiticEnsiinil takes efreu immediately upon its; loplioa„
PASSED AND APPROVP,D fly the C.ity ccknimil ,at'tiiq Seward. Alaska, nits 2S111'
tiny 6fSepteinher2O23.
AYES
ABSENT
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'Till* ;CITY OF SEWARD, ALASt A
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City Council Agenda Statement . 1
Meeting Date: September 25", 2023
To: City Council
Through: Kat Sorenson, Acting City Manager
From: Doug Schoessler, Public Works Director
Subject: Resolution 2023-110: Authorizing the City Manager to purchase a
new John Deere 6110M Utility Tractor and Flex Wing Rotary
Cutter from Craig Taylor Equipment Co., plus 10% contingency
fox a total amount not to exceed $183,223.13 Utilizing the
Sourcewell Contract Ag Tractors 110719-JDC (PG 1P CG 70) and
Appropriating Funds_
Background and justification:
The Public Works Department's 2002 John Deere Tractor and Mower, Unit 4159, is 21 years old
and is nearing the end of its useful life_ The age of the unit, yearly costly repairs, and multiple
mechanical issues make the purchase of a new John Deere 6110M Utility Tractor and Flex Wing
Rotary Cutter necessary to service Seward's maintenance needs,
The current manufacturer lead time for equipment orders is 6 months. Thus, necessitating this
purchase now in order to have this Tractor and Mower for 2024. The City of Seward Motor Pool
Budget Plan per scheduled fleet replacement/management lists to purchase a new John Deere
6110M Utility Tractor and Flex Wing Rotary Cutter combination for the 2024 Budget. The
purchase price for the John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter for a
total of $166,566.48, with a 10% contingency; for an amount not to exceed $183,223.13.
Seward City Code 6.10.120(13) allows competitive procurement purchases which utilize
competitive bids obtained by other governmental units, and the Public Works Department will be
purchasing these vehicles through Craig Taylor Equipment Co. utilizing Sourcewell Contract #:
Ag Tractors 110719-JDC (PG 1P CG 70).
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):.
Comprehensive Plan: 3.9.2.1 take active role in beautifying the community_
Strategic Plan: Pg.18 Provide safe community through maintenance.
Other: Budget 2024.
148
Certification of Funds
Total amount of funds listed in this legislation: $ 183,223.13
This legislation (V):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (V):
Budgeted Line item(s): Motor Pool
Not budgeted
Not applicable
$ 183,223.13
S
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
x
Available Fund Balance
Yes
Not applicable Comments:
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
S. 5.616,3.€10.14
Finance Director Signature:
Attorney Review
Attorney Signature:
Administration Recommendation
Adopt AM
Other:
149