HomeMy WebLinkAboutRES2023-111 Ram 2500 Plow Truck1
1
Spouseired .S151ni
curl orsEwARD...ktAsKA
REsoLuTio-N, 2ft23-111.
A RESOLUTION.01 TEIE CITY COLINCIt. OF TETE ()F SEW ARD,
ALI.A.IKA.AUTHORIXING 111E CTTV MANAGER TO PURCHASE (1)2024
RAM 2500 SINGLE CAB LONG BED TRUCK: FROM LITHIA DODGE
ANCHORAGE 'UNDER THE CITY OF .SEWARD PROCUREMEN'T
PROCESs, WITH' ASSOCIATED EIFFTMNG FROM TRAILERtRAFT
ALASKA IN Tilt AMOUNT NOT TOEXCEED $55,785 PUPS 10%,
CONTINGIENCV AND APPROPRIATING FUNDS.
IV/IEREA% Tile Current ''.arks and Recreation Flee b AgirlY thc t:Plier0S_ of 7
vehiel.6 dire 20 I 0 or ahlim, ond
WllSTtiePdRecuttinRpm-In:rent ha 1 vehitlitg*rentlyvapahle kit
siriniet plowing; and
WilE.REA,5;TJn Vthk1 wjlJ. Ex! used fit wint6r roeintE.Iianee- and ,plOwing, as Wall :IS
&Miner Neittintenanet and Gleaning and
WHEREAS;Pairl's ttna Reeteati oii Ufflhtd Clity tjf S6vardeottpetitivebid proetmto,obtaan
rittoes lo order amuck utilizing fleel prwitnd
Witt REA& Tht Parklandlteereatten:Depatuneta kbdncd a Fieei quote or $45.6.8$)/i'orn
LithiallOge AnchorAtge for-n 2024 Ram 150CYSingic:Ciiib Lopg,1204714,,
Wil ER EAS. The trUdil MUM be, equipped with,raplow.and. all ne‘Tssary•eq uityment,
WHEREAS.,_Trailacraft sagnitted thiiime.tit hid l'or 4131' S 64g plow hod nistaLlation.ata
CORI ,of '$1Q, I 0(4. and
WILEREAS..the City Couneil!has detenni tied that the pubfic interest -would Served
hy not rcqujiiiig cignpntitive bids and makes the follcrwirr&tindings:.
L. •Seward :City CodeSection 41% l 0, I ( 1) pmvi40 &mph inw AU= cprweitivz tgds
Dbtniued
NO• WI, THI1REFORE. REIT RESOLVED -BY THE; CITY COE INCILOF THE CITY
OF SEWARDE ALASKA that
Sectfatil . TbeChy Ctimi6i1 hereby youi‘..es Ilse ecihTtietitiveipitieuitment protess or the City
COden aeOrtiarteeWl vh Seward Cny Code 4.10.1.20 (B) w1nUi authorins die purchase of prodmets
01 seri/kes uii1izti equpotitlite iii.O.alitgined by oth.eT gave:n.616:111 crifit-ieN
(rr OF SE WARD, ALAS ,
RLSOLU" IiON nu -Li i
Section ?'. Thu City Mani.fger is hefehy iitliiiti f. to pu#11.3so arte, ]2Y Rum 5aYSin ,1c
Cab Lung lwd truck &um ;2thohorage.Chrysler.i ieuing land ufftpkrrw packd� rtsiiii ,g
rtriar ;'arriirsto bids,.not xc-et;ct $53;7B5, R)
Scctiou 3. Vending for this ilorvhas4 is hereby lippropriate i from the Motor Pool' retie: v-ess
a►A:bunt n .:O3000-FiUOO•34d l tU cgpity l rsithputa rit acantiio. 031100.122f -)fl I13,
Election 4: This [Man Own 4.4 effect inunerd113t01_y•upoii a optkn.
PASSED] AND APpROVED by the.[ t Council of tttg City o ax41. Ata ka. this 2 T
ti'q.o-fSete ber2023
iUE :CM OF SEWARD, A LASKA
-Sue McClure Mayor
AYES: Cifhoor, BrlrnwelL O+ sng. Wells. Ein.O.h,M4Cturt:
IsrOES; N ne
ABS.FAIN: Ntitics
ATTES I':
(.city e4i 1
1
J
City Council Agenda Statement {: F,
2E4
Meeting Date: September 25, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Parks and Recreation Director
Subject; Resolution 2023-111: Authorizing the City Manager to Purchase (I) 2024
2500 Single Cab Long bed truck froin Lithia Dodge Anchorage under the City
Seward procurement process, with associated upfitting from TrailerCraft Alaska
in the amount not to Exceed 555,785 Plus 10% contingency and Appropriating
Funds.
Background and justification:
Parks and Recreation currently has 7 running vehicles for the department. 6 of those vehicles are 2010 or
older„ including one from 2000, and one from 1999. As these vehicle age, maintenance becomes more
expensive and parts become more difficult to acquire_ We also only have one vehicle currently that can be
used for plowing in the winter. We are in the process of placing 5 of our vehicles into surplus auction that
are not currently running.
The Parks and Recreation Department needs to update our fleet to better accomplish our wide varietyof
missions. This vehicle will allow us to more easily accomplish plowing in the winter and will be used in
the summer for maintenance needs.
The Parks and Recreation department is requesting to purchase one new Ram 2500 single cab through the
City Procurement process in the amount of $45,685 from Lithia Dodge of Anchorage, which is required to
be ordered.
The vehicle to be fully outfitted and professionally equipped by TrailerCraft, who provided a quote of
$10.100 to purchase and install an 8-foot plow and other related accessories. The total price would be
$55,785_ The department sees it beneficial to order this vehicle now, with the hope that it will arrive in 3-4
months.
This purchase will be made utilizing the city procurement process. Parks and Recreation obtained 3 quotes
for vehicles from different dealerships as well as from 3 different upfltters. Lithia Dodge of Anchorage
provided the lowest quote and agreed to order the vehicle for us to purchase.for S51,666.
Funds for this purchase are available in the Motor Pool Equipment Account and were not included in the
2023 budget.
164
Comprehensive. and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:.
Other:
3.7.1,3 Continue to improve the quality and efficiency of City Government
Services
Certification of Funds
Total amount of funds listed in this legislation: S 55,785
This legislation (V):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Fiends are (✓ ):
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pog1.
Available Fund Balance
SMIC
Parking
Other
E I ectric
Water.
Wastewater
Hea ttheare
Note: amounts are unaudited
$ 5,616,380.14
Finance Director Signature
Yes
Attorney Review
Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt AM
Other:
165