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HomeMy WebLinkAbout10092023 City Council Packet Seward City Council Agenda Packet � T A GA I r7PTISHIFT _.._.�. ~,•' `� �,!����£;'jC ^�. ',..Y "vim t ,r Photo by Kris Peck Mond,qvOctober 9 2023 > > City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska An-AmF.�.e3.i CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Council Member Randy Wells City Manager Kat Sorensen Vice Mayor John Osenga Council Member Kevin Finch City Clerk Kris Peck Council Member Liz DeMoss Council Member Robert Barnwell City Attorney Brooks Chandler Council Member Mike Calhoon Monday, October 9,2023 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULE FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards 1) Proclamation for Fire Prevention Week October 8,h-14th .............................Pg. 5 B. City Manager Report...........................................................................Pg. 7 C. City Clerk Report D. City Attorney Report..........................................................................Pg. 27 E. Other Reports and Announcements—None F. Presentations (Presentations are limited to 10 minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1) Presentation by Ristine Casagranda on Brown & Hawkins Historic Building Update 2) Presentation by Kenai Penisula Borough Mayor, Peter Micciche on the Proposed Eastern Penisula Emergency Service Area 7. CONSENT AGENDA(also marked with an asterisk) A. Minutes of Preceding Meeting 1)*Approval of the September 25, 2023 City Council Meeting Minutes............Pg. 29 City Council Meeting Agenda September 25,2023 11 P a g e B. Introduction of Ordinances—None C. Resolutions 1)* Resolution 2023-113: Accepting and Appropriating Community Assistance Program Funds in the Amount of $107,070.85 for the Purpose of Capital Projects Related to Fire, Public Safety and Road Maintenance.............................................Pg. 37 2)*Resolution 2023-114: Urging The Alaska Legislature And Governor To Fully Fund The Municipal Harbor Facility Grant Program In The FY 2025 State Capital Budget........................................................................................Pg. 49 D. Action Memoranda-None E. Other Items 1) *Certify the results of the October 3, 2023 Regular Municipal Election ...........Pg. 54 2) *Appoint Melissa Schutter to the Port and Commerce Advisory Board (PACAB)with a term set to expire July 2026.............................................................Pg. 60 8. PUBLIC HEARINGS (Public hearing comments are limited to five(5) minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one(1) minute.) A. Ordinances for Enactment—None B. Resolutions Requiring Public Hearing -None 9. UNFINISHED BUSINESS A. Ordinances—None B. Resolutions 1) Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held Tuesday, November 28, 2023........................Pg. 61 (This resolution failed on September 25, 2023 and a reconsideration was submitted to the city clerk by Council Member Barnwell on September 26, 2023. A 213 vote is required to get the resolution back on the floor) 10. NEW BUSINESS A. Ordinances—None B. Resolutions—None C. Action Memoranda—None D. Other Items 1) Discuss Travel To Anchorage For The Alaska Municipal League Conference In December 2) Discuss Rescheduling Council Retreat From December 2, 2023 To A Date In January 2024 City Council Meeting Agenda September 25,2023 2 1 P a g e 3) Discuss City Parking Lots 11. INFORMATIONAL ITEMS AND REPORTS A. Boards and Commissions Minutes 1) Planning& Zoning Commission a. P&Z July 11, 2023 Meeting Minutes.............................................Pg. 73 b. P&Z August 1, 2023 Meeting Minutes...........................................Pg. 74 2) Port& Commerce Advisory Board a. May 3, 2023 PACAB Meeting Minutes..........................................Pg. 77 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five(5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION—None 15. ADJOURNMENT City Council Meeting Agenda September 25,2023 3 1 P a g e PROCLAMATION WHEREAS,the City of Seward is committed to ensuring the safety and security of all those living in and visiting our town; and WHEREAS,fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS,home fires killed more than 2,800 people in the United States in 2021, according to the National Fire Protection Association®SPA), and fire departments in the United States responded to 338,000 home fires; and WHEREAS,cooking is the leading cause of home fires in the United States and fire departments responded to more than 166,400 annually between 2016 and 2020; and WHEREAS,two of every five home fires start in the kitchen with 3 1% of these fires resulting from unattended cooking; and WHEREAS,more than half of reported non-fatal home cooking fire injuries occurred when the victim tried to fight the fire themselves; and WHEREAS, children under five face a higher risk of non-fire burns associated with cooking than being burned in a traditional fire; and WHEREAS, Seward residents should turn pot handles toward the back of the stove; always keep a lid nearby when cooking; keep a three-foot kid-free zone around the stove, oven, and other things that could get hot; watch what they heat; and set a timer to remind them that they are cooking; and WHEREAS,residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS,working smoke alarms cut the risk of dying in reported home fires almost in half, and WHEREAS, Seward first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention, protection and education; and WHEREAS, Seward residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS,residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS,the 2023 Fire Prevention Week TM theme, "Cooking safety starts with YOU. Pay attention to fire prevention.TM", effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires. 5 PROCLAMATION NOW THEREFORE,I, Sue McClure, Mayor of the City of Seward do hereby proclaim October 8th-14th, 2023, as FIRE PREVENTION WEEK throughout this city, and I urge all the people of Seward to check their kitchens for fire hazards and use safe cooking practices during Fire Prevention Week 2023, and to support the many public safety activities and efforts of Seward's fire and emergency services. 1,911 Ike Dated this 9th Day of October 2023 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 6 City Manager's Report— October 2, 2023 Kat Sorensen Mayor McClure and Council Members, We're coming up to nearly a month in my position as City Manager! Still learning a lot each day, but falling into the routine. Seward Jail Update: The Seward Jail closed on Sept. 16 due to staffing issues. Spring Creek Correctional Center is filling in the void. The DOC and involved parties have been meeting weekly to ensure a smooth process for SPD and AST. Preparing for Obihiro visit: The official and citizen groups to our sister city Obihiro met and discussed logistics for travel. I'll be "group leader"and have been tasked with several speeches to deliver throughout the trip. Facebook page: I'm now an admin on the Facebook page. I've updated the profile image to a clearer city logo, will be looking for a new cover photo to freshen the page up for it to become a more valuable resource. Alaska SeaLife Center Board: Joined the ASLC board as the city representative. Attended the annual meeting on Sept 29. ASLC CEO Tara Reimer announced her resignation. She will transition out over the next 6 months while the board searches for a replacement. Heat Loop Ad Hoc: The Seward Heat Loop project was funded through Dept. of Energy. We'll be having a kick off meeting with DOE on Oct. 13 to go over the basics of the award. EDA Meeting: Met with KPEDD Director Tim Dillon and representatives from the Economic Development Administration on Friday discussing different possibilities in the Seward area. If you have any questions please feel free to reach out to me, my number is (907) 224 4012 and city cell phone is 907 362 1020. My email address is ksorensEN(abcityofseward.net. Purchase Orders As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,00 and $30,000 have been approved by the City Manager since the last council meeting. Department Order Date Vendor Description Amount ROADS AND STREETS 9/22/2023 ALASKA GARDEN AND PET SUPPLY INC Salt for winter streets 26,399.00 SMIC GENERAL 9/20/2023 CONSTRUCTION MACHINERY INDUSTRIAL LLC Replace fuel injectors on Volvo L70 loader 12,904.58 CAMPGROUNDS 9/20/2023 ALASKA PUMP AND SUPPLY INC Replacement Electrical box for Shower house lift station 12,513.00 MIS 9/20/2023 DELL MARKETING LP Warranty extension for dell servers 11,826.87 CAMPGROUNDS 9/20/2023 DXP ENTERPRISES,INC Purchase of Flygt Sump Pump for the Showerhouse 7,700.00 COMMUNITY DEVELOPMENT 9/20/2023 KASTELER CONSULTING,INC. Jesse Lee home site mitigation work 7,580.00 MIS 9/29/2023 SHI INTERNATIONAL CORP Updated Licensing for Meraki Equipment 5,118.49 7 Assistant City Manager Jason Bickling Courtney Bringhurst is currently the acting Community Development Director. I will be continuing to work through the end of the year on Community Development pieces with her to ensure a smooth transition for that department and ensure continuity of projects including the Municipal Lands Inventory and Use Plan and Cemetery Master Plan. I'm also working with the attorney to see the lawsuits through to final settlement. Emergency Operations Plan: Chief Crites and I are developing and implementing a plan to make sure the city staff are prepared for all potential types of emergencies and fulfilling their roles in the NIMS/ICS Systems. It has been difficult to make sure everyone is trained and proficient with regular turnover and many positions open. This will include monthly meetings, training, tabletop exercises, and partner coordination activities. We will include the council to be part of those as it makes sense. We are also in the process of updating the City Facility Emergency Action plans for each city building to make sure our staff have up to date protocols and procedures in place to keep themselves and visitors safe for multiple types of emergencies, should they occur. Public Safety Needs Assessment: The study team will be here October 101" through 12tn to finalize their information gathering and determinations. They will be looking at configurations and potential sites. When the Assessment is finalized, I will pass it along to you. Legislative Priorities / Congressionally Designated Spending Brochure: Working on collecting photos, creating narratives, and finalizing cost estimates to send to the designer. We are hoping to have these printed by mid-October. Lobbying: Kat and I met with both the federal and state lobbyists to discuss where we are at with the city's priorities and strategies to continue to advocate for them. Lawsuits: I'm continuing to work with the attorney on the lawsuits. I believe that we are getting close to settlements on both, which will be a combination of attorney's fees and fines. Board and Commission Attendance Tracker is included in this report. 8 City of Seward-Human Resources Manager Report Staffing Information #of Department Job Title Positions Filled Administration City Manager 1 1 Assistant City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director 1 1 Deputy Finance Director 1 0 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 1 Accounting Technician-Utilities 2 1 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 1 0 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 2 Building Maintenance Technician 2 1 TOTAL: 13 11 Community Development Director 1 0 Planner 1 1 Executive Assistant 1 0 TOTAL: 3 1 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 4 Plant Operator 2 2 TOTAL: 10 B Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Building Fire Inspector 1 1 Firefighter/EMT 1 1 Seasonal-Summer Laborer 1 1 TOTAL: 7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker II 6 6 Harbor Worker III 1 1 Seasonal-Summer Laborer Part-Time 1 1 Seasonal-Summer Laborer Full-Time 1 0 TOTAL: 14 13 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Assitant Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal-Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 1 Corrections Officer 4 1 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 4 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 19 Parks&Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal-Summer 10 0 Seasonal-Winter 7 7 TOTAL: 24 14 City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 1 Executive Assistant 1 1 TOTAL: 3 3 Total number of authorized positions: 124 Total number of filled positions: 96 9 CMR Finance Department Sully Jusino Finance Director Mission Statement: Valuable Objectives: To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of stewardship of public resources with integrity, life and economic vitality. accountability,and respect. Utility Department: Working with Utility Assist. on implementing and mapping the City billing process, Utility Assist went live on 9.11.23, and the conversion process of the outsourcing is moving smoothly. Finance is working with the Electric department on training on meter reading, addressing and resolving old problems. We are currently working on the FY22 Audit findings. The finance department assists with information and analysis of the ongoing water/sewer rate study. Utility Assist will work with Cornerstone on the collection program to collect old outstanding balances. Utility Assist. is working on the Net Meter billing implementation. The finance department and the Carmen Jackson team continue to work on utility billing issues and resolve old problems identified through internal audits of the City. Staffing: The finance department continues to struggle with retaining staff. Anyone interested in any open position with Finance is encouraged to apply through our City's website at Employment Opportunities I Seward, AK(cityofseward.us) 10 CMR Finance Department Sully Jusino Finance Director City Code and Fiscal Manual updates: A Fiscal Manual has been created for the City using best practices, the current municipal code, the city charter, and state regulations. The City Manager, Finance Director, and CJCPA are currently reviewing the draft. Of the drafted ten (10) sections, seven (7) have been reviewed and approved by the city currently working with Title 14 with other departments' heads for review and analysis. Carmen Jackson Update: The Carmen Jackson team continues to work closely with the finance department to assist with the Util-Assist transition and directly assist with the billing process until the outsourcing is complete. Additionally, CJCPA continues to provide ongoing accounting services on a daily basis and continues to assist with high-level finance department operations. The Carmen Jackson team, the finance department, and the administration continue to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. Central Treasury Report: A laydown will be provided. 11 Community Development Department -- Courtney Bringhurst ➢ Courtney is Acting Community Development Director until someone is hired to fill the Director position. The Assistant Planning Technician position is also still vacant. ➢ Courtney attended the American Planning Association, Alaska and Western Planner Conference that was held on September 20-22 in Anchorage. ➢ P&Zs next scheduled meeting is on October 171". This is a work session, and the Commission will continue working on updating the Cemetery Management Plan working jointly with Parks and Recreation and the City Clerk. ➢ The annual Municipal Lands Inventory and Use Plan review came before the commission for its first work session on September 191". Minor corrections will be made to the plan, and it will be presented to the Commission for approval at their November 71n regular meeting. ➢ The Kenai Peninsula Borough is actively moving forward with the Safet Streets and Roads for All Grant, which Seward will participate in, and funds were already set aside by the City Council in September of 2022. ➢ We are working on several code revisions for recodification, specifically in Title 16 (Subdivisions and Utilities). ➢ We are continuing to work on platting pieces for the new Public Works Facility. ➢ The CUPs, both current and past, have begun to be reviewed for status and compliance. After we go through our CUP review process P&Z will be reviewing applicable code. Our code currently doesn't have a lot of teeth for following up and helping with non- compliance to the CUP. ➢ Our long-term Temp finished scanning and archiving all of Community Development's documents and is now working on scanning documents for the Finance department. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CUPs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. GIS Report: - Selena plans on starting work in her contract position with us at the beginning of October. - Selena is continuing work on the zoning map audit to coincide with Courtney's work that she did earlier for the zoning history. Most of this research is finished. However, she did ask the Borough if they had any additional information and is waiting to hear back from them. The mapping application is being worked on now. A future land use layer will be started soon and will be added to the online zoning map. The format of the zoning map printed versions will be updated after the above tasks are finished and will be reviewed later by PZ Commission. 12 2 - oor-4 - r - 2oz rI- z 200000 \ \ \ \ 3 � \\ \ \ \ \ z \\ \ \ \ \ z 110 \\ 2 \ Ln \ ® \\ \ \ \ \ � \\ 2 \ \ \ z zzz 2¢ >2 \ \ co \ \ « o $ o $ $ $ z $ $ $ 0 0 z ¥ z » » » »» » zz \\ $ $ z $ \ $ $ ¥$ »$ o » / »»$ »$ »$ »¥ »\ \ \ 3 © $ $ $ $ o $ $ $ $ $ $ » » » » z » »» » » » \ \ LO \ \ 2 \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \2 \ \ 2 .w \ / ■ � ■ - ■ ■ \ \ \ \ \ ■ro \2 \ 22 2 \ 2 \ 2 \ § _ \ 2 \ \ \ � � >2 222 � 00 \ \ \ \ \ § a) § 0 � % e % \ % / E E LA N E 0u 0m ) § \ � u = 77k $ # = � 2 \\ / u # # \ \ = 7f / ) £ k # # ■ tE = ] � w3o ■ = �£ BB % E � ■ 22222 � BB 22 / 2 > \,)m 2 / /$ 22 / i / 2 ƒ 3JJ ± \ 22 Electric System Director Rob Montgomery • Hilltop Project— After trenching and installing conduit in late August, Seward Electric crews have pulled both primary and secondary cable into the Hilltop development project. In August, crews installed approximately 2,500 feet of conduit and installed the pads and pedestals necessary for transformers and switches for the project. • Infrastructure Project— Spring Creek Substation (Ongoing) — Seward crews have hauled in more than 100 loads of rock to build up the ground around the Spring Creek Substation. The substation is being expanded as part of its refurbishment and to allow for the installation of a second, backup transformer, which is coming from Seward's Lawing Substation near Moose Pass. Also, the second transformer for the Fort Raymond Substation remains on schedule for installation in early to mid-October. The first transformer was installed by contractor Electric Power Constructors in August. Projects on the calendar for 2024 include: Refurbishment of the Lawing and Spring Creek substations and the second phase of Nash Road. 2023 Rate Study (Ongoing) — Mike Hubbard, of The Financial Engineering Company, will finalize rate study recommendations once a determination has been made regarding the potential sale of the electric utility. The rate study assessed rate increases based upon two scenarios: 1) selling the electric utility and, 2) retaining the electric utility. Any increase in rates will go into effect January 1, 2024. Right of Way Maintenance — AK Tree Service continues clearing work in transmission rights-of-way near Moose Pass, with expectations to complete work in October. AK Tree Service has cleared rights-of-way in the Seward area for the past three years, resulting in a nearly 75% reduction in power outages for Seward electric customers. • Customer Job Orders — Between September 17 and September 30, electric department personnel completed 17 job orders with another 11 in processing. Three job orders are in the queue ready for the crew with eight others waiting for customers to complete work on their side of the meter. Crews also completed 15 underground locates while the field engineer assisted the billing department with meter reading on September 15. Department Overtime—Total overtime hours for the 4-man line crew, 2 plant operators and field engineer: Infrastructure 71.5 hours; Other 40.5 hours. 14 k ]' :pt Fire & Building Department Fire Chief Clinton Crites _ 2023 TYD Statistical Information: Fire & Life Safety Inspections: 285 with 209 violations noted. We NEED volunteers, if you or Emergency Calls: 360 someone you know is interested in serving your community, please New Building Permits Issued 2023: 41 give us a call at 224-3445 or stop with a total construction valuation of $25,836,552.00 by at one of our trainings on Wednesday evenings at 6:00pm. • Great on-going training! Come by and see what we are all about! • Continual maintenance on the station and apparatus. An fe `_ J r. WOE R S 1 ' as rz-- Many thanks to Glacier Towing for the donation of a vehicle for our Firefighter 2 students to practice extraction training. i f e 372 X Comm i replacement i finally arriveof Did you know that cooking fires are the leading cause of home fires and home fire injuries? Cooking safety starts with YOU. I � n� FIRE Pa, attention PREVENTIO Y NFPA WEEK" to fire prevention. r 'Safety l IF k.Cooking brings ■ together, provides outletcreacan - relaxing. ■ ut did -eill! you know that cooking fires are the number cause of home fires and home injuries? By ! ■ a few safety tips you can prevent these fires. "COOK WITH CAUTION" 1 • Be on alert! If you are sleepy or have consumed • alcohol don't use the stove or stovetop. • Stay in the kitchen while you are frying, boiling, grilling, or broiling food. If you leave the kitchen for even a short period of time, turn off the stove. - 1 • If you are simmering, baking, or roasting food, ' check it regularly, remain in the home while food ' is cooking, and use a timer to remind you that you are cooking. • Keep anything that can catch fire —oven mitts, Have a "kid-free zone"of at wooden utensils, food packaging, towels or least 3 feet (1 metre)around curtains— away from your stovetop. the stove and areas where hot food or drunk is prepared If you have a small (grease) cooking fire and or carried. decide to fight the fire... FACTS • On the stovetop, smother the flames by sliding a lid over the pan and turning off the burner. Leave The leading cause of the pan covered until it is completely cooled. fires in the kitchen is • For an oven fire, turn off the heat and keep the unattended cooking. door closed. (D Most cooking fires in the If you have any doubt about fighting a home involve the kitchen small fire... stove. • Just get out! When you leave, close the door behind you to help contain the fire. • Call 9-1-1 or the local emergency number from outside the home. t NATIONAL FIRE PROTECTION ASSOCIATION V NFP1A The leading information and knowledge resource on fire.e6etrical and related hazards Harbor Harbormaster Norm Regis ➢ We are continuing to cleanup on both sides of the bay. ➢ The 50-ton and 330-ton Travelift have really picked up for winter storage; the SMIC yard is starting to fill up. ➢ We are continuing to train several new harborworkers on the maintaining and operating the Travelifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. We are working on the beach access parking lot located at the South end of SMIC. ➢ Some people like that we are still working with some COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ We will continue the cleanup at the old Raibow dump area, just a few more items to deal with and we can lease the property out again. ➢ The harbor office is closed on Sundays for the fall and winter schedule. ➢ The harbor has hired a new Harborworker II; he has started. ➢ The harbor will be short one office staff, this individual was a great part of the team in the harbor, she will be missed. ➢ We are continuing to work with the Director from the Pacific Northwest &Alaska Maritime Administration U.S.DOT on finding a suitable grant for the washdown pad project. ➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved ➢ We are working with a Kenai Peninsula title company on the land acquisition for the Coast Guard land across the bay. The harbormaster and deputy harbormaster traveled to Ketchikan for the harbormasters conference, lots of good material shared and you will be seeing it in the near future. 18 Seward Community Library & Museum Bailey Sayler MUSEUM WINDOW DISPLAY Early Alaska Railroad The summer"Windows of History" display features a history of the early Alaska Railroad. Learn about the railroads beginning as the Alaska Central Railroad in 1903, through its ups and downs until it was purchased by the federal government in 1915, and its official start as the Alaska Railroad Company in 1923 when President Harding came to Alaska to drive the golden spike at Nenana. On view are an assortment of early railroad photos from RBHS Obihiro Collection View a selection of objects donated to the City of Seward over the years from our sister city Obihiro, Japan. Commemorative items include baseballs from a friendly game played in 1993, a plaque about the Obihiro Gazebo, and two model samurai helmets. Located in the atrium area. Thank you Museum Volunteers We would like to thank our amazing museum volunteers, from the RBHS and the Seward Community Library Association,for all the hours they put into caring for the museum and its collection. In 2022, both organizations combined contributed over 660 hours to volunteering, with RBHS having 624 of those hours. We would also like to thank local Boy Scout Troop 568 for volunteering 56 additional hours with RBHS to complete other large museum tasks. Play n Chat Every Tuesday and Thursday, Bloom brings arts n crafts, story time, and play time for younger crowds. Upcoming Events OAfter school tutoring Tuesday—Friday. Math, Spanish, and Language Arts help. OEvery Friday we have a Movie Matinee starting at 3:30 p.m. OOctober 7th—2nd Solar program at the library with crafts. More details to come. You can pick up your Free Solar Glasses for October 14th partial Solar Eclipse. OOctober 14th- Solar Eclipse Day! Sign up for our final Eclipse event at Avtec from 10 am—12 pm. We will have a Dome inside the Gym where we can view the solar system! Registration Required. 0 October 215t- Nerf War at the library. This year we are doing a bracket tournament. Highschoolers at 6pm,Junior High Elementary 7 pm, and Adults at 8pm. We will have childcare for participating adults in the children's room. Sign up asap to get your team scheduled and get more information. Saturday Storytime: Join us for Story-time and an activity every Saturday at 11:00 a.m. Library Winter Hours starting October 1st: Tuesday—Friday 10 a.m.—6 p.m. Saturdays 10 a.m.—5 p.m. Museum Winter Hours Closed due to staffing issues. Passports We are currently taking passport appointments for new passports but not renewals. Please call 907-224-4082 for appointments. 19 Seward Community Library & Museum Bailey Sayler Prepare for Battle: Nerf War 2023 Calling All Adventurers! Join The Tournament of Champions Are you ready to embark on a journey to greatness? Gather your teams of four, and let the spirit of competition ignite within you. The Tournament of Champions is here! As the stars align, high school adventurers shall commence their quest at six, while elementary and junior high younglings shall begin theirjourney at seven. And for the first time, seasoned adventurers of adulthood shall have their bracket, opening at eight! Don't have anyone to leave the younglings with? Fear not, for the community room is brimming with enchanted activities. At the end of the journey, those who emerge victorious shall receive a treasure of great worth. Are you ready to begin your quest? Let the games begin! 1 20 Seward Community Library & Museum Bailey Sayler .. �, Why Learn the Japanese Alphabet with Us? • Unlock a New World:Dive into the fascinating world of Japanese culture and language by exploring its unique writing system. • Fun and Interactive:Our workshop is designed to make learning the Japanese alphabet enjoyable and engaging. What you will learn • Simple Vocabulary:Start building your Japanese vocabulary from day one. • Japanese Alphabet:Be able to spell your name by the end of the program. Who Can Attend: • Beginners and enthusiasts. • No prior knowledge of Japanese required. What's Included: • Workshop materials • Hands-on practice. • Expert guidance. Limited Seats Available!Reserve Your Spot Today! Classes held weekly on Wednesdays @ 3pm,_ beginning October 25th. For more information call Seward Community Library&Museum @ 907-224-4010. Don't miss this opportunity to embark on a fascinating journey into the world of the Japanese alphabet!Join our workshop and start your Japanese language adventure today. 21 SPRD CMR Sports and Recreation: While the road construction has been affecting our numbers, it has given us plenty of time to train our new part-timer Judah! Dungeons and Dragons has been on hiatus the last couple of weeks but has been popular enough that we have been asked to bring it back! Halloween Carnival Sponsored by Metco,will be held at the Railroad Terminal Halloween night 10/31 from 5 to 8pm. Booths are free and we encourage non profit organizations to sign up! Forms are available contact 224-4054 or email sportsandrecgcityofseward.net Several teams have already registered for our adult fall leagues and the excitement(and competition) is rising! Don't forget to register your teams if you haven't done so already—also if you know any basketball referees, please send them our way. With our new fall/winter staff hired and trained we have been brainstorming new and fun ideas for the season. The first brain child of our think tank is an annual Locals Photo Competition! The poster with the rule and details will be released later this month so keep an eye out. Daily Activities: (October) Tuesday: Open Gym: 10-6pm `Senior Walking Hour: 11-12pm Teen Hoops Tuesdays: 4-6pm Wednesday: `Senior Walking Hour: 11-12pm Racquetball Challenge Court: 5-8pm Open Pickle Ball: 6-8pm Cribbage meetup: 6-8 pm (multi-purpose room) Thursday: `Senior walking hour: 11-12pm Youth Gym: 12-lpm Open Basketball: 6-8pm Friday: Senior Walking hour: 12-lpm Youth Gym: 1-3pm Open Volleyball: 6-8pm Saturday: Open Pickleball: 12-2pm Open Rockwall: 2-4pm Adult Only Rockwall: 4-5pm Skate Night: 6-9pm (every other Saturday) Other events: September 30th : Touch a Truck 1PM- 4PM North Parking Lot October 6th—7th : Racquetball Tournament, 6PM-9PM, AVTEC Gym October loth: Open submissions for Locals Photography Competition October 3rd—30th: Basketball League, Tues. & Thurs. 5:30PM—9:30PM AVTEC Gym October 13rd—Dec. 8th: Competitive Racquetball League, Fridays 5PM—8PM AVTEC Gym October loth—Dec. 12th: Rec. Racquetball League, Tuesday 5PM—8PM AVTEC Gym 22 October 181h—Dec. 13th: Competitive Volleyball League, Wednesday 5:30PM—9:30PM AVTEC Gym October 201h—Dec. 15th: Rec. Volleyball League, Friday 5:30PM —9:30PM AVTEC Gym Zudy's Fun Run Top 10 Times 1. Buddy North: 22.15 2. Martin Fink: 22.55 3. Jason Leslie: 23.18 4. Ben Clock: 24.51 5. Fiona North: 27.02 6. Myla Liljemark: 28.17 7. Bethany Waggoner: 29.27 8. Maja Watson: 29.51 9. Jude Ingalls: 32.00 10. Deanna Ingalls: 35.22 Parks: Shower house remains closed, working on repairs, parts are ordered to replace the electrical box and sump pump. Will also install new water heater in conjunction with replacement of parts. Continuing painting and plumbing improvements. Water and Electric shut off to waterfront Campgrounds and Bathrooms Wellington and Adams Street bathrooms have been painted working on replacing old plumbing Winterization of gardens and park areas including Hoben Park Fountain Tree Trimming around lagoon area Campgrounds: Campgrounds closed Oct 1 and will open April 2024. Online reservations for the 2024 season will open Jan 2 Ongoing Campground work& improvements, resurfacing, moving, stacking and securing picnic tables and fire rings Updating Maps, Campground rules and enhancements to Campspot website for easier consumer usage. Parking: Center&Northeast Parking Lot striping was completed Wed, Sep 27. Working on Parking enforcement improvements. 23 09/29/2023 Public Works Department Doug Schoessler - Director ➢ Public Works Director • US Army Corp of Engineers -Tunnel: - The Corp plans to have the design finalized by the end of October. Then a USACE conference in Denver with their full group. Seismic issues with the outflow structure area are the main determining factor in the design of the tunnel crossing over the roadway. They are still on schedule to have the project bid out by late 2026 with construction of the new tunnel starting in 2027. • Public Works Facility Relocation: -A few of the engineers and the architect were able to meet me to tour the building in Kenai. That building plan the starting plan for the Seward Public Works Facility. It was extremely helpful for us to walk through and ask questions throughout the facility. • Ballaine Blvd Water Main -The Ballaine Blvd water main replacement is completed except for pavement. ➢ Streets Department -Street crews will continue to clear ditches, grade gravel roads, and patch potholes throughout the rain and cooling temperatures. - The efforts and continuing work on the alley ways is helping to smooth the surface and lessen the puddling during rain events. ➢ Water &Wastewater Department -The water/sewer department is starting the yearly sewer main flushing. Water mains will come after that. -Many local projects are trying to get work done before freeze-up. The locate requests are coming in steadily. -Water systems and alarms are all showing normal and being monitored daily to ensure water quality is above standards. -Monthly testing of water and wastewater systems is being done and submitted to DEC as required by the permits. ➢ City Maintenance Shop -Most of our winter equipment has been tested or repaired. We still have a few major repairs to finish. -Regular and preventative maintenance work continues and fall cleaning through the facilities outside and in has started. Page 1 of 3 24 09/29/2023 i 5 w I M A'4 aw � Water main replacement on Ballaine Blvd -------------------------------------------------------------------------------------------------------------------- -A repeating reminder to all residents not to flush wipes,feminine products, etc. clown the toilet. Also, never put grease down the drain. Sewer clogs due to these items cost the sewer utility thousands of SS each year to fix the problems that could have been easily prevented. These losses of capital are to be reflected in monthly sewer service rates. Page 2 of 3 25 09/29/2023 ➢ Wastewater Lagoon: • Using a multi-function portable probe, perform summertime DO, pH and temperature measurement profiles in grid pattern from both lagoons during a period of non-rainy conditions and at least 3 days after a significant rain or high user population event. Done. We are applying for grant funding to make improvements. • During the same effort, from at least four separate locations in each lagoon aeration zone (front and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates Done. We are applying for grant funding to make improvements. • -The City was successful through Senator Murkowski and others in recently getting approved for $2,000,000 of funding for sludge removal on the City's sewer lagoons. This project is tentatively scheduled for 2025 depending on sludge buildup in the lagoons.There is also a 20%match on those funds that will have to be paid. • -We are currently working on other grant or loan funding to replace the liner at that same time.The liner replacement will also require the use of a helicopter to lift out the 40 biodomes and reinstall them on the new liner. • -This will also be the time to make any upgrades to the air systems and blower components since all"in-lagoon" systems will have to be removed to install a new liner. Because the lagoon will have to be drained(one side at a time). We can capitalize on construction costs and efforts by installing new system upgrades at the same time. • The new DEC permits also added a disinfection requirement to be completed in the next 5 years. • -We are working on the funding and coordination of the many components and the planning efforts in the next few years will help make a successful project. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Page 3 of 3 26 CHANDLER, FALCONER, MUNSON &CACCIOLA, LLP ATTORNEYS AT LAW SUITE 302 911 WEST EIGHTH AVENUE ANCHORAGE, ALA SKA 99501 TELEPHONE:(907)272-8401 FAcsIMiLE:(907)274-3698 bd@bcfaklaw.com October 3, 2023 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: September Status Report Dear City Council: This is our status report covering activity on legal matters worked on during September 2023. General Matters: We advised on applications for referendum petitions. We reviewed a petition for creation of an improvement district. We advised on requests for public records, including attending a meeting with a citizen who frequently files records requests. We continued work on a purchase and sale agreement for potential sale of a city lot. We advised on two separate issues related to resolution of disputes over damages to police vehicles. Electric Utility: We advised on intervention in the new Chugach Electric Association rate case. We filed a petition for intervention and assisted in seeking outside counsel. We also updated several pole attachment agreements as well as advised on two attachment projects. Personnel: We advised on a question regarding payment of overtime. Planning: We have two ongoing matters in court relating to code compliance. We filed a motion for permanent injunction following successful prior motion work to enjoin illegal operation of a short-term rental. We advised on a grant for historical preservation. We advised on multiple subdivision funding and ordinance interpretation issues. 27 Status Report to Seward City Council October 3, 2023 Page 2 of 2 Port and Harbor We continued work on a property sale agreement with 4JBC. We have filed suit to force removal of an abandoned vessel from city property; we continue to attempt to negotiate removal of the vessel through the owner's attorney. You can expect to receive our next status report by November 7. Very truly yours, CHANDLER, FALCONER, SON & CACCIOLA, Samue everin 28 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page CALL TO ORDER The September 25, 2023 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure,presiding, and John Osenga Liz DeN4es� Mike Calhoon Randy Wells Kevin Finch Robert Barnwell comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Assistant City Manager Kris Peck, City Clerk Sam Severin, City Attorney (telephonically) Excused—DeMoss Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Marie Gage, inside city limits, thanked Helen Stewart for her excellent work on a headstone at the Woodlawn Cemetery. She also commented on a Seward Seahawks football game that involved an exciting lateral play and touchdown. Aaron Nelson, inside city limits, bought a derelict sailboat and was concerned with the decaying blocks underneath. He disputed the requirement to have proof of insurance to use the City of Seward travelift to raise his boat. Phil Kaluza, inside city limits, spoke against selling the city electric utility. However, if the city must sell the utility,he was opposed to selling to Homer Electric. He felt Chugach Electric would have been the better choice. Dana Paperman, inside city limits, spoke to the importance of the Seward Senior Center. Senior centers were the cornerstone of services for older Americans. 29 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Rob Montgomery, outside city limits, expressed his disappointment with the Seward Electric Utility Ad Hoc Committee (SEUAHC) for releasing inaccurate rate information to the public. He also noted this was outside the scope of their mission statement. Ristine Casagranda, inside city limits, read two letters on behalf of the SEUAHC committee in regard to the canceled presentation from Curtis Thayer. She said an apology letter had been sent to Mr. Thayer for cancelling his presentation on such short notice. She hoped for a work session with city council to go over the work of the SEUAHC. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda Calhoon removed Resolution 2023-108 from the consent agenda. McClure added Resolution 2023-110 to the consent agenda. There was no objection from the council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the September 11, 2023 City Council Regular Meeting Minutes. Resolution 2023-110: Authorizing The City Manager To Purchase A New John Deere 6110M Utility Tractor And Flex Wing Rotary Cutter From Craig Taylor Equipment Co., Plus 10% Contingency For A Total Amount Not To Exceed$183,223.13 Utilizing The Sourcewell Contract Ag Tractors 110719-JDC (PG 1P CG 70) And Appropriating Funds Appoint Canvass Board for 2023 Regular Municipal Elections SPECIAL ORDERS,PRESENTATION,AND REPORTS Proclamations and Awards Osenga read a Proclamation for Senior Center Month and it was accepted by Dana Paperman City Manager Report City Manager Kat Sorensen said she was becoming familiar with the different city departments and had passed several Incident Command System training courses. She provided highlights from her written report in the packet. Sorensen addressed citizen questions about the Ballaine Blvd construction, and the new sound of the noon whistle. 30 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Presentations Grant Todd presented a City 2022 Financial Audit Report by Altman, Rogers & Co. Brad Janorschke presented for the Homer Electric Association Council recessed the meeting at 8:03 p.m. Council resumed the meeting at 8:08 p.m. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2023-100: Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CFI, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million, Five Hundred Sixty Three Thousand, Nine Hundred Seventy Eight Dollars($3,563,978) Motion (Calhoon/Wells) Approve Resolution 2023-100 Assistant City Manager Jason Bickling said the petition was from the same group that went through this petition process earlier in Spring of 2023. Since then, progress had been made to put a mechanism in place, but there was not any funding currently available. A majority of property owners had submitted letters of protest and administration recommended failing the resolution. However, Bickling wanted to recommend that the group's spot be saved for when funding did become available. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Jaz Odhner, inside city limits, said it wasn't clear what steps needed to be taken to get utilities in his neighborhood. He understood the Developer Reimbursement Program would help applicants on a first come, first served basis. He thought Seward City Code had been updated and it would be worthwhile to resubmit the petition. However, administration advised that if council passed the resolution tonight, the property owners would be responsible for 100% of the costs. Odhner hoped council would reject Resolution 2023-100. Odhner wanted to be notified when DRP funding was available. No one else appeared and the public hearing was closed. Finch asked if additional funding would be added to the DRP. Sorensen said the city was still looking for funding. Motion Failed Unanimous 31 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Resolution 2023-107: Recommending the Kenai Peninsula Borough Approval of the Preliminary Replat of Waterfront Tracts Mariculture Addition, Tracts IA & 1B and Waterfront Tracts, Tract 2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts IA-1, 1B-1, and 2A-1. Motion (Osenga/Calhoon) Approve Resolution 2023-107 Bickling said Planning & Zoning Commission had approved this preliminary replat. The replat did a lot of cleanup and provided legal access for the Alaska Sealife Center to their property. The University of Alaska Fairbanks (UAF) and Alutiiq Pride did a land swap in the middle. This replat also added utility and access easements. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2023-109: Authorizing The City Manager To Enter Into A Contract With McKinley Fence Company To Construct A New Security Fence Around The Spring Creek Substation As Part Of The Electric Utility's Larger Transmission Infrastructure Project, In The Amount Of $87,943 And Appropriating Funds Motion (Calhoon/Osenga) Approve Resolution 2023-109 Sorensen summarized from the agenda statement in the packet. Wells verified that Homer Electric would repay the cost of this improvement if the sale of the electric utility were to go though. Motion Passed Unanimous Resolution 2023-111: Authorizing the City Manager to Purchase (1) 2024 Ram 2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City of Seward procurement process,with associated upfitting from TrailerCraft Alaska in the amount not to Exceed $55,785 Plus 10% contingency and Appropriating Funds Motion (Osenga/Wells) Approve Resolution 2023-111 Parks &Recreation Deputy Director Tyler Mallory said most of their fleet was over 10 years old. They lacked vehicles that were capable of winter plowing and maintenance work. 32 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Motion Passed Unanimous Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held on Tuesday, November 28, 2023 Motion (Osenga/Wells) Approve Resolution 2023-112 Sorensen said this resolution was the response to the two referendums petitions that were filed with the city clerk. Due to the timeline of missing the window for the regular election, a special referendum election would be in order to meet the requirement. Motion Failed Yes: Osenga,McClure No: Calhoon, Barnwell,Finch,Wells Resolution 2023-108: Authorizing The City Manager to enter into a Contract for Janitor Services for the Seward Community Library&Museum with Sasha's Spic&Span in the amount of$83,800 and Appropriating Funds Motion (Osenga/Calhoon) Approve Resolution 2023-108 Library Museum Director Bailey Sayler said the library was the main building that the public visits. The library staff wanted the building to be spotless as the flagship facility for the city. Calhoon hoped to provide the public with an explanation as to why the work needed to be contracted out. Sayler clarified the city had tried to hire an employee to do the job, but it had not worked out for a variety of reasons. Calhoon noted the salary offered would be lower than the overall cost of a city employee with health and retirement benefits. McClure felt this company would be very good at the work. Motion Passed Unanimous Other Items Discuss the Agenda Format for Citizen Comments and Public Hearing Comments City Clerk Kris Peck provided background information for the discussion and examples of possible changes to the agenda format. Wells was in favor of making a change if it would be helpful to the citizens. Osenga was in favor of the public hearing comments coming right after citizen comments. 33 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Calhoon wondered if a new format would still allow for normal public hearing comment session. McClure clarified the citizen would have the option of speaking to the public hearing at either opportunity, but not both. Osenga noted that if the public hearing comments were moved up in the agenda, the presenters would be waiting longer to give their presentations. Calhoon agreed that one group would be accommodated while another group would be made to wait. Finch suggested five-minute citizen comments overall that could serve a dual purpose. Osenga noted the 36-minute total time would have to be extended. Council decided to stay with the current agenda format. Discuss the future of the Electric Utility Ad Hoc Committee McClure made a motion to disband the committee. Motion (McClure/Wells) Disband the Seward Electric Utility Ad Hoc Committee Osenga noted the committee had submitted their deliverables at the September 11, 2023 council meeting. He thanked the committee for their work. Motion Passed Unanimous CITIZEN COMMENTS Aaron Nelson, inside city limits, continued where he left off during his citizen comments. He wanted to use the city travelift for one hour to lift the boat up to re-block it. His attorney did not think that proof of insurance would be required and he questioned the ordinance that was in place. Becky Dunn, inside city limits, spoke to issues with cars blocking driveways during the busy construction hours. Dunn felt the SEUAHC deserved a work session with council to make their final presentation. Dunn said the city spent over their $25,000 budget for influencing the election to sell the electric utility. Dunn announced a townhall meeting on September 28, 2023 at 6:00 p.m. at the Rae Building regarding the sale of Seward's Electric Utility. Clerk's Note-During Becky Dunn's comments on the road construction, she became upset at a perceived smile from Osenga. Lynda Paquette, outside city limits, wanted to clarify that there actually was a work session scheduled with city council and the SEUAHC Monday, September 18,2023. She provided a backstory of miscommunication that led to the council work session being cancelled. Paquette couldn't figure out why the SEUAHC chose to utilize the citizen comments at the September 11, 34 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page 2023 council meeting rather than wait until the scheduled work session. Paquette apologized for whatever chaos had come out of the situation. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen thanked council for approving several contracts and equipment purchases tonight. Finch thanked Marie Gage for bringing positive interactions to council. He thanked HEA for their presentation. Barnwell said he went through a similar rigmarole with proof of insurance for his boat. He encouraged people to get out and vote on Tuesday, October 3, 2023. He thanked HEA for their communication and transparency. Barnwell fully supported selling the electric utility to HEA. Calhoon thanked council member DeMoss for her service on city council.This month was the 100th anniversary of the American Legion Auxiliary Unit no. 5. Wells said all council members had received an email about the issue with the proof of insurance required for the travelift. Wells had spoken with the harbormaster's office about the issue. In order to be able to use the city travelift, a person had to be able to prove they owned the boat. Wells noted that city harbor staff had endured a lot of verbal harassment on this issue. On another topic, Wells felt the SEUAHC had a private agenda and they also tried to discredit Rob Montgomery at every opportunity. Overall,Wells was extremely disappointed with the committee. Clerk's Note - Police Chief Alan Nickell escorted Aaron Nelson out of the council chambers due to disruptive behavior. Osenga said the Seward Seahawks football team was doing very well. He enjoyed his time working with council member DeMoss. He clarified his smile during Dunn's was at the humanity of people being considerate during road construction. Her story quickly shifted tones and he didn't react fast enough. McClure noted it was difficult to show no emotion during a meeting. McClure said the endless traffic and construction issue was wearing thin on residents. She looked forward to the improved roads and reminded everyone to be kind. On another topic,the Realtors Convention and Pioneers Convention were wonderful events. The Seward Seahawks football team was having an amazing season. McClure thanked council for a good meeting and reminded people to get out and vote. ADJOURNMENT The meeting was adjourned at 9:12 p.m. 35 City of Seward,Alaska City Council Meeting Minutes September 25, 2023 Volume 42, Page Kris Peck Sue McClure City Clerk Mayor (City Seal) 36 • AMP Resolution 2023-113 : A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING AND APPROPRIATING COMMUNITY ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF $107,070.85 FOR THE PURPOSE OF CAPITAL PROJECTS RELATED TO FIRE, PUBLIC SAFETY AND ROAD MAINTENANCE Documents: • Agenda Statement • Resolution 2023-113 • Attachment: o Letter from State of Alaska, Department of Commerce, Community, and Economic Development o City of Seward Capital Improvement Plan 2023- 2028 o Resolution 2022-098 37 City Council Agenda Statement Meeting Date: October 9, 2023 To: City Council Through: Kat Sorensen, City Manager From: Sully Jusino, Finance Director Agenda Item: Resolution 2023-113: Accepting and Appropriating Community Assistance Program Funds in the Amount of $107,070.85 for the Purpose of Capital Projects Related to Fire, Public Safety, and Road Maintenance Background and justification: The Community Assistance Program, formerly known as Community Revenue Sharing, provides funding to municipalities that provide services such as fire protection, water and sewer, public road maintenance, and solid waste management. The program is funded by state budget appropriations. Program funding decreased from $141 million to $30 million and in 2022 we received $136,622.12. it was unknown if the program would be funded for 2023. Because allocation of program funds was not anticipated, the City of Seward FY23_24 operating budget does not contain budgeted revenue for the funds. The State Revenue sharing funds have become more uncertain over time and to avoid factoring one — time uncertain revenues into the City's operating budget, the City has operated under a policy of utilizing one-time revenues to fund capital needs. Community Assistance Program Funds in the amount of $107,070.85 will be appropriated to the General Fund and will be transferred to the Capital Acquisition Fund in accordance with the City's budget policy. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 107,070.85 This legislation (✓): ✓ Creates revenue in the amount of: $ 107,070.85 Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): ✓ Not budgeted Not applicable 38 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Available Unrestricted Cash Balance*: $ *Unaudited numbers Finance Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 39 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING AND APPROPRIATING COMMUNITY ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF $107,070.85 FOR THE PURPOSE OF CAPITAL PROJECTS RELATED TO FIRE, PUBLIC SAFETY AND ROAD MAINTENANCE WHEREAS, the Community Assistance Program, formerly known as Community Revenue Sharing, provides funding to municipalities that provide services such as fire protection, water and sewer, public road maintenance, and solid waste management; and WHEREAS, the program is funded by state budget appropriations; and WHEREAS,program funding decreased from$141 million to $30 million and in 2022 we received $136,622.12, it was unknown if the program would be funded for 2023; and WHEREAS, because allocation of program funds was not anticipated, the City of Seward 2023 operating budget does not contain budgeted revenue for the funds; and WHEREAS, the City unexpectedly received $107,070.85 from the Community Assisting Program; and 100% of those funds will be transferred from the General Fund to the Capital Acquisition Fund to be used for capital projects related to fire,public safety and road maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Capital Improvement Plan for FY23_FY24, which is attached hereto and made a part hereof by reference, is hereby adopted. Section 2. The Assistance Program funds in the amount of$107,070.85 is hereby accepted and appropriated to 01000-0000-4200 in the General Fund Revenue Sharing Account and will be transferred from the General Fund 01000-0000-3710 to the Capital Acquisition Fund 80010-0000- 3700 to be used for capital projects related to fire,public safety and road maintenance. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of October, 2023. 40 CITY OF SEWARD, ALASKA RESOLUTION 2023-113 THE CITY OF SEWARD,ALASKA Mayor Sue McClure AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk (City Seal) 41 of -P Department of Commerce, Community, � ��C1liye,, THE STATE and Economic Development 01ALASKA DIVISION OF COMMUNITY AND REGIONAL AFFAIRS = Fairhank,,Office -= 455 Third Avenue, Suite 140 GOVI:RN�>R\11}ai 1)('\'LI:AVI Falrbanks, Alaska 99701-3110 ALAS P Fax. 907,451 2742 September 14, 2023 Scott Nleszaros, Manager City of Seward P.O. Box 167 Seward AK, 99664 J RE: FY24 Community Assistance Program (CAP) Dear Mr. Nleszaros: The Division of Community and Regional Affairs, (DCR',) is pleased to announce the n'24 Community assistance Program (CAP) payment for your communirv. The FY24 CAP payment for City of Seward is: S 107,070.85. Entities that submitted all the required documentation for eligibility will be issued their CAP payment. Entities that have not vet submitted the required documentation for eligibility will be issued their calculated payment amount, once received. To check the status of your CAP payment,go to the DCRa website at: https://«-x-,-%v.commerce.alaska.�cn /dera/e(;rantsOnl.ine/]'ages/RevenueSharing.aspx The: status report will indicai iin r�.quired documents needed to disburse your payment. If there are any questions concurring the Community Assistance Program payment, please contact ine at: (907)451-2718 or caa Cdalaska.gov. Sincere y, 1 a ' r v Phillips RECOVID Grant Administrator 3 42 C C C C � Pa Pa Pa Pa V Pa L y y L C C C O O O O N N N N N N Il i i Il Y r U U U Il U Il U U U U U U U .C-i K K .C. .C-i .C-i Q J K cc O 0 0 0 0 O 7 O O O M � OJ OJ 'I- 0 V}S?!R!R!R!R!R !R!R!R!R!R!R !R !R !R !R!R!R!R !R!R!R!R !R!R y O O O O O O OJ lO O O cl � O O O O L O O O O � *M�M� N 0 7 N � 7 M N N •--i N 7 � �O N � OJ � O'; O � � � O O N N •--i O N O N y U U N L O - o O N N •O P A A w � N N a+ •O W - N cy') �♦+M �N N N 7 O _ v) N 'OI Ien e en i•i y O O O O O O O _ O _ O O _ R a O O O O O O O N M N N N OJ N N •--i N N VT - s?tR tR - tR tR tR tR tR tR tR -- C U N N N N N N N N N N N N N N N N N N N N R o. o.o. o.n n n n o.o.o. o.o.o. d d d d d d n n z n n n n � z � � � � � � � � � � � � � z z z z .r, z z z z z z � z z � z z z Y 0 O i c U d p 0 c c U '3 •�" N U d Y m (A t0 z o 3 :9 o c `, E o m y m - U > a .. �i z 3 o in a w g Q c7 z s - v .M. o a LL m a O m a -Y s E a� n c �i :9 `° J o- m c c o LL m `° g a o m ,• a a o+a L a d3 U N ~ n n o 3 m IV •0'p_ t0 z N y N s �e tL0 T d N O O .. m a v N - K N T p c = O a t0 LO U m m E c y m a`� o z x E 0.L uy o o y ocn EU o.z -No °� 3 m aaLL o o m5 ao c0 - o "c c �wxa 'a y nEm� o m a o > w n m o E s z m o N X m '� m n 3 s ,«10� T °- m o - c d n a x z e d m a U B Q m e c aei - 0 `p u z o y e o m xk p e T .y U K O U �` a x c C7 3 o r�o c N c Ae o y Y T m m 3 N O 3 s o w12 m 2 O L U oUL c 3 as N a 5aJ E c rna a 3 .�+ � dc JJ nH ym an " dm o y - acc N dnwmnom o in m E o m °° m >>a� 0 ,A H z K (A (A z 0 C)' a(A (A z Y D U >>> J 0 K K 2 K a 0 >m >m > m m m mm >m >m >m >m >m w w w w w w w w w w w w 2 2 2 2 2 2 2 (A (A (A (A (A (A > > > > > > > > > > > > N o V] L C Y 1 � C7 V1 C Y do Y 0 U o � O N � N O M V N � ~ 9 0 y VT s? tR tR tR tR tR tR tR -- tR -- 69 V N L O O N ON I� N O O O O R F N O 0 n M o0 N p M � y � ^O w � O Vi O a N O � N N N w a�i 0 U N M U y � R N U _ O CL L vi � a N O W � � M N � M VT s? tR tR tR 69 M � O � N Vi C U N N N N N N t0 t0 N N= N= m z z n n z z c-z c- n N C C C C j ` — L N C L E N d � � n N E N a m m O O L Y A - w e a N U (n N C m o 0 'o 3 N 0 V N O D U N m m C N >> O U 2: 2 N N N N N N N N N 3 3 3 3 3 3 3 3 3 a >V1 >V1 >V1 >V1 >V1 >V1 >V1 >V1 >V1 Y a CITY OF SEWARD, ALASKA Sponsored by: Bower RESOLUTION 2022-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING AND APPROPRIATING COMMUNITY ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF$136,622.12 FOR THE PURPOSE OF CAPITAL PROJECTS RELATED TO FIRE, PUBLIC SAFETY AND ROAD MAINTENANCE WHEREAS, the Community Assistance Program (CAP), formerly known as Community Revenue Sharing, provides funding to municipalities that provide services such as fire protection, water and sewer, public road maintenance, and solid waste management; and WHEREAS, the program is funded by state budget appropriations; and WHEREAS,program funding decreased from$141 million to $30 million and in 2021 it was unknown if the program would be funded for 2022; and WHEREAS, because allocation of program funds was not anticipated, the City of Seward 2022 operating budget does not contain budgeted revenue for the funds; and WHEREAS, the City unexpectedly received $136,622.12 from the Community Assisting Program; and 100% of those funds will be transferred from the General Fund to the Capital Acquisition Fund to be used for capital projects related to fire, public safety and road maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby accepts the Community Assistance Program (CAP)funds in the amount of$136,622.12 for the purpose of capital projects related to fire,police, public safety, and road maintenance. Section The Capital Improvement Plan for FY22, which is attached hereto and made a part hereof by reference, is hereby adopted. Section 3. The Assistance Program funds in the amount of$136,622.12 is hereby accepted and appropriated to 01000-0000-4200 in the General Fund Revenue Sharing Account and will be transferred from the General Fund 01000-0000-3710 to the Capital Acquisition Fund 80010-0000- 3700 to be used for capital projects related to fire, public safety and road maintenance. Section 4. This resolution shall take effect immediately upon adoption. 45 CITY OF SEWARD, ALASKA RESOLUTION 2022-098 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`h day of September, 2022. THE ICI OF 77KA C-hirist erry, ayor AYES: Calhoon, Casagranda, DeMoss, Osenga, McClure, Te NOES: None ABSENT: Wells ABSTAIN: None ATTEST: renda J. Ball 'ImmMC City Clerk itse .� 0i�T e'CF-o-e-T - ! • e ' S L L 1+�-� e • a 46 City Council Agenda Statement Meeting Date: September 12, 2022 To: City Council Through: Janette Bower, City Manager From: Sully Jusino, Deputy Finance Director Agenda Item: Resolution 2022-098: Accepting and Appropriating Community Assistance Program Funds in the Amount of $136,622.12 for the Purpose of Capital Projects Related to Fire, Public Safety and Road Maintenance Background and justification: he Community Assistance Program, formerly known as Community Revenue Sharing, provides funding to municipalities that provide services such as fire protection, water and sewer, public road maintenance, and solid waste management. The program is funded by state budget appropriations. Program funding decreased from $141 million to $30 million and in 2021 it was unknown if the program would be funded for 2022. Because allocation of program funds was not anticipated, the City of Seward 2022 operating budget does not contain budgeted revenue for the funds. The State Revenue sharing funds have became more uncertain over time and to avoid factoring one—time uncertain revenues into the City's operating budget,the City has operated under a policy of utilizing one-time revenues to fund capital needs. Community Assistance Program Funds in the amount of $136,622.12 will be appropriated to the General Fund and will be transferred to the Capital Acquisition Fund in accordance with the City's budget policy. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 136,622.12 This legislation (✓): x Creates revenue in the amount of: $ 136,622.12 Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): X General SMIC Electric Wastewater Boat Harbor Parking Wat F1 Healthcare Motor Pool X Other Available CA Funds $800,940.24 Unassigned Fund Balance*: $ 5,405,940.93 *unaudited numbers Available Unrestricted Cash Balance*: $ 7,988,191.37 Finance Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: • AMP Resolution 2023-114 A Resolution of the City Council of the City of Seward, Alaska, Urging the Alaska Legislature and Governor to fully fund the municipal Harbor Facility Grant Program in the FY 2025 State Capital Budget Documents: • Agenda Statement • Resolution 2023-114 49 City Council Agenda Statement Meeting Date: October 9, 2023 To: City Council Through: Kat Sorenson, City Manager From: Norm Regis, Harbormaster Subject: Resolution 2023-114: Urging the Alaska Legislature and Governor to fully fund the municipal Harbor Facility Grant Program in the FY 2025 State Capital Budget. Background and justification: The City of Seward received funding in 2016 from the Harbor Facility Grant program with support from other communities that have not requested funds. The City of Seward would like to support other communities. The grant program was started because the State of Alaska transferred the responsibility for its State-owned harbors to local municipalities, but many harbors needed new capital investment. It is currently estimated that the backlog of projects necessary to repair and replace these former State-owned harbors has increased to over $500,000,000. For FY 2025 many municipalities have grant applications pending with a total cost to the state of $7,644,677. The grant program has only been fully funded twice. The grant program is the City's best means to replace its docks and keep customer rate increases to a minimum, with renewing our support to keep this grant funded each year would benefit other communities and the City of Seward for future harbor improvements. DOT Grant Program: The Municipal Harbor Facility Grant Program is managed by DOT&PF. The program provides 50/50 matching funds to eligible applicants. The program was created in 2006 but was not funded until 2007. The legislature supplied funding in subsequent years(but not in 2009). The money can only be used for construction-ready projects,not for planning or engineering. This grant program is funded on an annual basis at the discretion of the Alaska Legislature and consists of two tiers, Tier I and II. With State revenues projected to decline over the next few years, funding for the municipal Harbor Facility Grant Program will be a bigger challenge for the Legislature. 50 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.5.1 Maintain a thriving port of Seward through harbor improvements, infrastructure expansion, and implementation of management plans. Strategic Plan: Complete the renovation of the Seward Boat Harbor Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted X Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Note:amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation XeAdopt AM Other: 51 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,URGING THE ALASKA LEGISLATURE AND GOVERNOR TO FULLY FUND THE MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2025 STATE CAPITAL BUDGET WHEREAS, in 1999 the State of Alaska transferred ownership of harbors to the communities; and WHEREAS, it is estimated that the backlog of projects necessary to repair and replace these former State owned harbors has increased to over $500,000,000; and WHEREAS,the municipalities of Sitka and Juneau have committed to contribute half of their project cost in local match funding for FY2025 towards harbor projects of significant importance locally as required in the Harbor Facility Grant Program; and WHEREAS, for each harbor facility grant application these municipalities have committed to invest 100% of the design and permitting costs and 50% of the construction cost; and WHEREAS, other communities have supported Seward with resolutions to the state to fund the Facility Grant Program; and WHEREAS, during the last fifteen years the Municipal Harbor Facility Grant Program has only been fully funded twice. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager be directed to urge the Alaska Legislature and Governor to fully fund the Harbor Facility Matching Grant Program in the amount of$7,644,677 in the FY2025 State Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal communities. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of October 2023. 52 CITY OF SEWARD, ALASKA RESOLUTION 2023-114 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 53 Agenda Statement Meeting Date: October 9, 2023 From: Kris Peck, City Clerk Agenda Item: Certification of the October 3, 2023 Regular Municipal Election BACKGROUND &JUSTIFICATION: The City conducted its annual municipal election on Tuesday,October 3,2023. The Canvass of the election was conducted on Thursday, October 5, 2023. A report stating the final results of the election, including votes cast by absentee and questioned voters, is attached for your certification. The newly-elected council members will be sworn and seated as the first item of business at the October 23, 2023 regular meeting. RECOMMENDATION: Certify the October 3, 2023 regular city election and declare the results final. 54 CITY OF SEWARD ......:.... „r.:......... Kenai Peninsula Borough Regular Municipal Election Y'esday, 1 00c2 Ei 3, 2023 October 3, 2023 TabnLator Sew Nd°,e 05865 Seward lowed Point Election Day Results Tape Ta 40DuLator ,° (does not include Absentee, Special Needs, or Questioned Ballots) Voting Location City of S,,, Voting Location ID 26 SEWARD CITY COUNCIL TWO FOR 3-YEAR TERMS Tatal Cast 629 BARNWELL, Robert ' Bob" 225 Total voters 629 CRITES, JuLie 223 SNOWDEN, Brad 29 -------__- _---_--=_---_ Wr1tE3-lrl TOTALS for ALL BaLLots TataL Cast 629 Totat Votes 494 TetaL Voters 629 BOROUGH SEWARD CITY PROPOSITION 1 (l) MICCICHEMAPeterYOROa 3-YEAR TERM (1) 273 Yes - A yes vote approves the sale Write-in 9 : of the BLBCtr1C Utl Llty. 143 TataL In 2$2SEWARD BEAR CREEK FLOOD SERVICE AREA No - A no vote means the City of SEAT A (1) Seward retains the eLectric utility. : 170 HE TICK, DavidW. 271 Write-in 6 Total Votes 313 TataL in 277 SOUTH KENAI PEN HOSPITAL SERVICE AREA - SEWARD CITY PROPOSITION 2 (1) SEAT D (1) HIGHLAND, Roberta 0 Yes - A yes vote changes the Write-in o Charter language to a majority Total Votes o approval requirement, 122 SOUTH KENAI PEN HOSPITAL SERVICE AREA - No - A no vote retains the original sEArE a) ROBERTS, Francle 0 Write-in U Charter Language of a three-fifths TotaL Votes D approvaL requirement. 188 SOUTH KENAI PEN HOSPITAL SERVICE AREA- TotaL Votes 31O SEAT F (1) FLETCHER, Tamara U Write-in 0 I,taL Votes 0 Unit Mode L: ICP2 (1.4) 1EW)ARD CITY COUNCIL TWO FOR 3-YEAA TERMS Unit Serial.: VAL23100179-004 BARNWELL, Robert Bob' 225 Protective Counter: 711 CRITES, J6L ie 22 SNOWDEN, Brad 29 Software Version: 5.17.15. 1 write-in 7 Total Votes 484 CertifiGatibn SEWARD CITY PROPOSITION 1 (1) Yes -A yes vote approves the sale of the alectric utility. 143 WE, THE UNDERSIGNED ELECTION OFFICIALS, Seward�etAin5 t t,:us L the rictutility.: 170 HEREBY CERTIFY THAI THE ABOVE ELECTION IotaL Votes 313 WAS HELD IN ACCORDANCE WITH THE LOCAL SEWARD CIM PROPOSITION 2 (1) AUTHORITY ELECTION ACT D REGULATIONS OF Charterr yes vote tooaagire oo"ty THIS LiRI5D TION, approval requirement. 122 Na -A no vote retains the original Charter language of a three-fifths approval requirement. 188 - - ------- ---- - --- Total Votes : 33U Ins ctor Signature Unit Model. ICP2 f1-4) Unit Serial: VAL231OU179-0U4 Protective Counter. 711 �11 Software Version: 5,1`1.15.1 Inspector Signatiff. Certification WE, THE UNDERSIGNED ELECTION OFFICIALS, HEREBY CERTIFY THA1 rHE ABOVE ELFCTIDN -- 1. -------- ----- WAS HELD IN ACCORDANCE WITH THE LOCAL nspector 19IlatLlI - _ "I'llHIS RISDLE,"" ACT D REGULATIONS CF --_---- ----------- In Pe or Signature Ins ctor Signature �`\14------ lnspeC t°r�- Stiy atl 11 -------------- Po L C c L used nspector Tuesday Oct 3 20:09:13 2023 In Pe or Signature - - - -------- POLL closed -�---- - --- -_ --- Tuesday Oct 3 20:09:13 2623 55 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 3, 2023 The City Canvass Board has canvassed the absentee, special needs, and questioned ballots of the Regular Municipal Election held October 3,2023. The canvass took place on Thursday,October 5, 2023. Their totals are: ABSENTEE AND QUESTIONED BALLOTS VOTED Absentee In Person ballots voted 89 Absentee By Mail ballots voted 17 Questioned ballots voted 8 Special Needs ballots voted 16 TOTAL ABSENTEE AND QUESTIONED BALLOTS VOTED 130 REJECTED Absentee In Person N-ep o 1,4 *note reason Absentee By Mail *note reason Questioned 00e 0-t-4 *note reason Special Needs *note reason TOTAL REJECTED COUNTED Absentee hn Person ballots voted ( Absentee By Mail ballots voted Questioned ballots voted 0 Special Needs ballots voted (o [ TOTAL COUNTED ( ( �` October 3,2023 City of Seward Regular Election Final Certificate of Results Page 1 of 3 56 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 3, 2023 TWO Cty_Council Seats Available (Three-Year Terms) Election Day Votes Canvass Votes Total Votes BARNWELL, Bob 225 7 Y \3 0 IS CRITES, Julie 223 3 SNOWDEN, Brad 29 `� Write In 7 SC' Z PROPOSITION NO. 1 Shall the City of Seward sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval? Yes - A yes vote approves the sale of the electric utility. No - A no vote means the City of Seward retains the electric utility. Election Day Votes Canvass Votes Total Votes YES 143 -13 E 2, NO 170 7 C/ Seward Charter 13.4. - Disposal of municipal utility plants and utility property. The council may sell, lease or otherwise dispose of a municipal utility or of property and interest in property used or useful in the operation of a utility only after a proposition to do so is approved by three-fifths of the electors of the city voting on the proposition. Formula to determine result: Yes votes xxx /Total Votes = xx% Clerk's Note: 182/431= 42.2 % Note- If Proposition 2 passes, the Charter requirement would be reduced to a majority requirement. October 3,2023 City of Seward Regular Election Final Certificate of Results Page 2 of 3 57 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 3, 2023 PROPOSITION NO. 2 Shall the City of Seward Charter Chapter 13.4 be amended to read as follows: (new language is underlined and bolded, and deleted language is stricken): 13.4. Disposal of municipal utility plants and utility property. The council may sell, lease or otherwise dispose of a municipal utility or of property and interest in property used or useful in the operation of a utility only after a proposition to do so is approved by three-fifths a majority of the electors of the city voting on the proposition. Yes - A yes vote approves amends the approval requirement language. No - A no vote retains the approval requirement language. Election Day Votes Canvass Votes Total Votes YES 122 �3 7 f NO 188 (? Z Z 70 Seward Charter 14.3. -Amendment of Charter by council action. When an amendment is proposed by the council, it shall be submitted at the time of any election to be held in the city not less than sixty days after its proposal by the council, or at a special election called by the council for the purpose of voting thereon. Such amendment of the Charter shall become effective if approved by a majority of qualified voters voting on the question. Formula to determine result: Majority (50% + 1) of YES Votes Required to Carry Clerk's Note: 159/429 = 37 % October 3,2023 City of Seward Regular Election Final Certificate of Results Page 3 of 3 58 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 3, 2023 SUMMARY OF ELECTION A total of 1,796 people were registered to vote in this precinct for this election A total of 313 people signed the register and voted in person on election day A total of 16 (x) special needs ballots were issued and returned on election day and (x) special needs ballots were issued and returned during the AVO period A total of 8 questioned ballot was voted on election day A total of 17 (0) by-mail ballot was turned in on election day and (17) absentee by- mail ballots were received during the AVO period A total of 89 absentee in-person ballots were voted during the AVO period Totaling 443 1 ballots voted Minus rejected ballots (Determined by the Canvass Board) Therefore, ballots counted for this election Equaling 5% voter turnout Upon completion of the canvass, it is our opinion that the results compiled above accurately reflect the final totals for the Regular City Election held October 3, 2023 in the City of Seward, Alaska. Dated this 5"' day of October, 2023. Cam. c October 3,2023 City of Seward Regular Election Final Certificate of Results Page 4 of 3 59 n,r PORT AND COMMERCE ADVISORY BOARD (PACAB) APPLICATION NAME: �.Lt STREET ADDRESS: 33�8 ►� a MAILING ADDRESS: S-D �L!"5.� ` ?= CnU�T HOME TELEPHONE ,� BUSINESS PHONE:qo -1 a dL{ EMAIL: %IN'S ,huAk•et 1 3�QY�'� ►� �r'�._ _.. LENGTH OF RESIDENCY IN THE SEWARD AREA: e C -S PRESENTLY EMPLOYED AS: }4Qx _601 t List any special training, education or background you have which may help you as a member of the Board: Have you ever been involved in port operations? If so, briefly describe your involvement: f�b I am specifically interested in serving on the Port and Commerce Advisory Board because: c�rV\. It t� �-r ee i ( �1 r 1 i r 4 V, I Y10 r C_ GZ Oct ` u- t oLe �Qa OO�cVl r cit Have you ever served on a similar board elsewhere? Yc or No If yes,wherZ�sj O NltU�'_?'�"`hen? d D I L4 !LC,t.r r2 r1-r Are you available for meetings at noon (second Wednesday of each month)? (Yes)Dr No If appointed, are you willing to travel occasionally)? Yes r No r x4z/ /I �._ DECEIVE® A URE DATE SEP 2 2 2023 OFFICE OF THE CITY CLERK 60 AGENDA STATEMENT Meeting Date: October 9, 2023 From: Kris Peck, City Clerk Agenda Item: Guidelines for Reconsideration BACKGROUND &JUSTIFICATION On September 25, 2023, council failed Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held on Tuesday,November 28, 2023 On September 26,2023,the city clerk received a written request from Council Member Barnwell to reconsider the resolution. Council Member Barnwell voted on the prevailing side,and submitted the request prior to 5:00 p.m. on September 26, 2023, and so the request is considered timely and acceptable. PROCEDURE FOR RECONSIDERATION Seward City Code 2.10.065 (e) Reconsideration. A motion to reconsider may be applied to any ordinance,resolution or action of the council and has precedence over all motions except the motion to adjourn. (1) A councilmember may make a motion to reconsider only if: a. The councilmember voted on the prevailing side on the question to be reconsidered; b. The councilmember makes the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken; or c. The councilmember files with the clerk not later than 5:00 p.m. on the first city business day following the day on which the vote was taken a notice of intent to reconsider and then makes the motion to reconsider at the next regular council meeting. The councilmember may file by telephone provided that the notice of intent to reconsider is signed before the motion is considered. (2) A motion for reconsideration requires a two-thirds vote to carry. (3) For the purposes of this section, a council meeting which is recessed and reconvened on a different day shall constitute one meeting. The reconvened session of such a meeting shall not constitute the next regular council meeting as that term is used in this section. (4)Only one motion to reconsider shall be entertained on any ordinance,resolution or other action even if the council overturns the original action. If a motion to reconsider a particular ordinance, resolution or other action fails,a second motion to reconsider the same action shall not be in order. 61 (5)Actions which may not be reconsidered. The following motions may not be reconsidered: a. A motion which can be renewed within a reasonable time; b. An affirmative vote whose provisions have been partly carried out; c. An affirmative vote in the nature of a contract when the parry to the contract has been notified of the outcome; d. Any vote which has caused something to be done which it is impossible to undo; e. A vote on a motion to reconsider; or f. When practically the same result can be obtained by some other parliamentary motion. GUIDELINES FOR THE MOTION TO RECONSIDER 1. Motion to Reconsider 2. Second 3. Discussion is allowed on the motion to reconsider(not on the merits of the resolution) 4. Vote must pass by 2/3 to carry REFERENCE 2/3 Vote Chart 7 council= 5 votes 6 council=4 votes 5 council=4 votes 4 council= 3 votes If the motion to reconsider is approved,the resolution will go back on the floor in its last state prior to the final vote on the main motion. It can then be amended. If the motion to reconsider fails, the resolution stands. 62 Kris Peck From: Robert Barnwell Sent: Tuesday, September 26, 2023 11:25 AM To: Kris Peck Subject: vote reconsideration Hi Kris, please consider this email a formal request to reconsider my vote on resolution 2023-112 at the council meeting on September 25. Thanks, Bob Barnwell RECONSIDERATION NOTICE FROM COUNCIL MEMBER BARNWELL 9/26/2023 1 63 UNFINISHED BUSINESS • Resolution 2023-112 Resolution 2023-112: A Resolution Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held Tuesday, November 28, 2023. Documents: • Agenda Statement • Resolution 2023-112 • Attachments: o Referendum Petitions Clerk's Note - For complete petitions please see September 25, 2023 City Council Packet 64 City Council Agenda Statement t Meeting Date: September 25, 2023 t! i To: City Council Through: Kat Sorensen, City Manager From: Kris Peck, City Clerk Subject: Resolution 2023-112: A Resolution Scheduling a Special Election to Repeal Resolution 2023-99 and Resolution 2023-99 to be held Tuesday, November 28, 2023. Background and justification: The City Clerk has received two sufficient petitions for referendums to repeal two Resolutions(Resolution 2023-99 and Resolution 2023-89)that placed Proposition No. 1:The Sale of the Seward Electric Utility and Proposition No.2:The Seward City Charter Amendment on the October 3 regular election ballot. Applicable Seward City Code for Initiative and Referendum (Section 4.15)is enclosed below. Here is the timeline for the referendum petitions. City code timeline requirements were met. - The application for referendum petitions were received August 3, 2023 - The application was certified on August 17, 2023 - The completed petitions were filed with the clerk on September 5, 2023 - The completed petitions were certified on September 15, 2023 - The clerk submitted the petition to the City Council on the first regular meeting after certification Although Seward City Code language states that it must be put on the next regular election,these referenda fall too close to the next regular election to meet the required legal noticing.The Clerk must notice a regular election 20 days in advance and a special election 30 days in advance. (4.01.045) Absentee voting has already opened for the regularly scheduled October 3 election. Given the circumstances and requirements, a special election will need to be scheduled for between November 28 and December 11, 2023. Based on historic information, the estimated costs of the election will be $6000. 4.01.045 Publication of notice of elections. The clerk shall publish a notice of each regular and special election at least twice in one or more newspapers of general circulation in the city,the first such publication to be accomplished at least 20 days prior to a regular election,and at least 30 days prior to a special election.The notice shall also be posted on the city's website and in four public places within the city. (Ord.527,1984;Ord.542,§ 1, 1985;Ord.94-47;Ord. 2002-05;Ord 2004-02; and Charter 10.2;Ord. No. 2022-017, § 1, 1-9-2023) 65 4.15.010 Reservation of powers. A. In accordance with the city charter,the powers of initiative and referendum are reserved to the qualified voters of the City of Seward.The voters of the city,by initiative, may propose and enact any ordinance which the city council has power to enact under the charter except as otherwise provided in this section.The voters of the city, by referendum, may approve or reject any ordinance passed by the city council except as otherwise provided in this section. B. Ordinances dedicating revenues;ordinances making, repealing,transferring,or otherwise changing appropriations; ordinances fixing mill levies; ordinances authorizing the issuance of bonds; and special ordinances shall not be subject to either initiative or referendum. Ordinances creating courts,defining the jurisdiction of courts or prescribing their rules shall not be subject to initiative. Ordinances necessary for the immediate preservation of the public peace, health or safety(emergency ordinances)shall not be subject to referendum. (Ord. 567, 1986) Chapter 4.15. Initiative and Referendum 4.15.015 Application for petition. A. An initiative or referendum is proposed by filing an application with the city clerk containing the ordinance or resolution to be initiated or the ordinance or resolution to be referred and the name and address of a contact person and an alternate to whom all correspondence relating to the petitions may be sent.An application shall be signed by at least ten voters who will sponsor the petition.An additional sponsor may be added at any time before the petition is filed by submitting the name of the sponsor to the clerk. Within two weeks,the clerk shall certify the application if the clerk finds that it is in proper form and, for an initiative petition,that the matter: 1. Is not restricted by§4.15.010(b)of this code; 2. Includes only a single subject; 3. Relates to a legislative rather than to an administrative matter;and 4. Would be enforceable as a matter of law. B. A decision by the clerk on an application for petition is subject to judicial review. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §3, 1989) 4.15.020 Contents of petition. A. Within two weeks after certification of an application for an initiative or referendum petition,a petition shall be prepared by the city clerk. Each copy of the petition shall contain: 1. A summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred; 2. The complete ordinance or resolution sought to be initiated or referred as submitted by the sponsors; 3. The date on which the petition is issued by the clerk; 66 4. Notice that signatures must be secured within 90 days after the date the petition is issued; 5. Spaces for each signature,the printed name of each signer,the date each signature is affixed,and the residence and mailing addresses of each signer; 6. A statement,with space for the sponsor's sworn signature and date of signing,that the sponsor personally circulated the petition,that all signatures were affixed in the presence of the sponsor,and that the sponsor believes the signatures to be those of the persons whose names they purport to be; and 7. Space for indicating the total number of signatures on the petition. B. If a petition consists of more than one page,each page shall contain the summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred. C. The clerk shall notify the contact person in writing when the petition is available.The contact person is responsible for notifying sponsors. Copies of the petitions shall be provided by the clerk to each sponsor who appears in the clerk's office and requests a petition,and the clerk shall mail the petition to each sponsor who requests that the petition be mailed. (Ord. 567, 1986;Ord. 618, §4, 1989) 4.15.025 Signature requirements. A. The signatures on an initiative or referendum petition shall be secured within 90 days after the clerk issues the petition.The statement provided under§4.15.020(A)(6)shall be signed and dated by the sponsor. Signatures shall be in ink or indelible pencil. B. The clerk shall determine the number of signatures required on a petition and inform the contact person in writing. Except as provided in (e)of this section,a petition shall be signed by a number of voters equal to 25 percent of the number of votes cast at the last regular election held before the date written notice is given to the contact person that the petition is available. C. Illegible signatures shall be rejected by the clerk unless accompanied by a legible printed name. Signatures not accompanied by a legible residence address shall be rejected. D. A petition signer may withdraw the signer's signature on written application to the clerk before certification of the petition. E. If the ordinance or resolution that is the subject of an initiative or referendum petition affects only an area that is less than the entire area of a city,only voters residing in the affected area may sign the petition. The clerk shall determine the number of signatures required on the petition and inform the contact person in writing.The petition shall be signed by a number of voters equal to 25 percent of the number of votes cast in that area at the last regular election held before the date written notice is given to the contact person that the petition is available. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §§5,6, 1989) 4.15.030 Sufficiency of petition. A. All copies of an initiative or referendum petition shall be assembled and filed as a single instrument. Within ten days after the date the petition is filed,the clerk shall: Created: 2023-09-13 09:18:30 [EST] (Supp.No.26-1) Page 3 of 7 67 1. Certify on the petition whether it is sufficient; and 2. If the petition is insufficient,identify the insufficiency and notify the contact person by certified mail. B. A petition that is insufficient may be supplemented with additional signatures obtained and filed before the eleventh day after the date on which the petition is rejected. C. A petition that is insufficient shall be rejected and filed as a public record unless it is supplemented under subsection (b)of this section. Within ten days after a supplementary filing,the clerk shall recertify the petition. If it is still insufficient,the petition shall be rejected and filed as a public record. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §7, 1989) 4.15.035 Protest. If the clerk certifies an initiative or referendum petition is insufficient,a signer of the petition may file a protest with the city manager within seven days after the certification.The city manager shall present the protest at the next regular meeting of the city council.The city council shall hear and decide the protest. (Ord. 567, 1986) 4.15.040 New petition. Failure to secure sufficient signatures does not preclude the filing of a new initiative or referendum petition. However,a new petition on substantially the same matter may not be filed sooner than six months after a petition is rejected as insufficient. (Ord. 567, 1986) 4.15.045 Initiative election. A. The city clerk shall present a certified sufficient petition for initiative to the council at the first regular meeting after certification. B. Unless the city council enacts substantially the same measure within 30 days of submission of the certified petition,the city clerk shall,with the aid of the city attorney,prepare an ordinance or resolution to implement the petition and shall submit it to the voters at the next regular election. C. The ordinance or resolution initiated shall be published in full in the notice of the election but may be summarized on the ballot to indicate clearly the proposal submitted. D. If a majority vote favors the ordinance or resolution, it shall become effective upon certification of the election, unless a different effective date is provided in the ordinance or resolution. E. The council may at any time not less than 20 days from the date of the election adopt an ordinance or resolution to implement the petition. In that event,a vote on the initiative shall not be held. (Ord. 567, 1986) Created: 2023-09-13 09:18:30 [EST] (Supp.No.26-1) Page 4 of 7 68 4.15.050 Referendum election. A. Unless the ordinance or resolution is repealed by the council,when a petition seeks a referendum vote the clerk shall submit the matter to the voters at the next regular election. If no regular election occurs within 75 days of the certification of a sufficient petition,the council shall hold a special election within 75 days of submission to the council. B. If a petition is certified before the effective date of the matter referred,the ordinance or resolution against which the petition is filed shall be suspended pending the referendum vote. During the period of suspension,the city council may not enact an ordinance or resolution substantially similar to the suspended measure. C. If the council repeals the ordinance or resolution before the referendum election,the petition is void and the matter referred shall not be placed before the voters. D. If a majority vote favors the repeal of the matter referred, it is repealed. Otherwise,the matter referred remains in effect or, if it has been suspended, becomes effective on certification of the election. (Ord. 567, 1986) 4.15.055 Effect. A. The effect of an ordinance or resolution may not be modified or negated within two years after its effective date if adopted in an initiative election or if adopted after a petition that contains substantially the same measure has been filed. B. If an ordinance or resolution is repealed in a referendum election or by the city council after a petition that contains substantially the same measure has been filed,substantially similar legislation may not be enacted by the city council for a period of two years. C. If an initiative or referendum measure fails to receive voter approval,a new petition application for substantially the same measure may not be filed sooner than six months after the election results are certified. (Ord. 567, 1986) 69 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 6000 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ 6000 Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): 01000-1110-7804 X Not budgeted Not applicable Fund Balance Information Affected Fund(✓): X General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 10,245,484.88 Finance Director Signature: 'L Attorney Review X Yes Attorney Signature: Not applicable Comments: Administration Recommendation XeAdopt Other: 70 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-112 A Resolution of the City Council of the City of Seward, Alaska, Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held Tuesday,November 28,2023. WHEREAS, the Clerk's Office received two referendum requests to repeal two Resolutions (Resolution 2023-99 and Resolution 2023-89) that placed Proposition No. 1: The Sale of the Seward Electric Utility and Proposition No. 2: The Seward City Charter Amendment on the October 3 regular election ballot; and WHEREAS,the Clerk's Office has followed the required timeline and determined the sufficiency of both referendum requests; and WHEREAS, the legal election noticing requirements could not be met to place them on the next regular election, so a special election must be held; and WHEREAS,the legal window for the special election to be held is between November 28 and December 11, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Clerk is directed to prepare and hold a Special Election on November 28, 2023. Section 2. Funding for this election is hereby appropriated from the expense account no. 01000-1110-7804 Election with the FY 23 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of September 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 71 CITY OF SEWARD, ALASKA RESOLUTION 2023-112 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 72 1 'I j City of Seward,Alaska Planning&Zoning Commission Meeting Minutes July 11 2023 Volume 8, Page 19 P The July 11, 2023 regular meeting of'the Seward Planning & Zoning Commission was canceled and rescheduled as a work session. Kris Peck re Sullivan City Clerk hair (City Seat) I 1���•o fy�rE�r�tr {� * r -11 �/"O�OGPFL 4 1 � SEAL '•. n.r •; S�`•• E 1��,�..C ��• i l 3 it J y l i 73 j City of.Seward,Alaska Planning&Zoning Commi.%m4,i+ �I,cri,;i:; i fma, , August 1 2023 I a.•'rr + I'u,;c CALL TO ORDER The August 1, 2023 regular meeting of the Seward Planning & Zoning CoimnISti'011 ,I called to order at 7:00 p.m. by Chair Clare Sullivan. OPENIN(; CEREitiIONY Clare Sullivan led the Pledge of Allegiance to the flag. ROLL CALL There were present: Clare Sullivan, presiding, and Vanessa Verhey r4af a;;*o' ` h;;r-'"i;jjea . Brenan Hornseth Scan Ulman. Comprising a quorum of the Commission; and COUrtney Bringhurst, City Planner Selena Soto, GIS Technician Kris Pec]:, City Clerk 1 Excused-Charbonneau Absent-None Vacancies-Two CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC IIEARING Carol Griswold. inside city limits, said she was impressed by the work that cnmm«nity development had accoinlilislied recently. She said other communities had an overload ol'sic-MIS. banners, and flans ghat \,�erc all competing each other. She appreciated Seward did not hay e a sign problem like some other Alaskan cities. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Verhey/Hornseth) Approval of Agenda and Consent Agenda ] There w as a correction made to the minutes to reflect that Commissioners Monaco and Sta,,,-1,s \k ere absent from that meeting. Motion Passed Unanimous I The clerk read the following approved consent agenda items: Approval of the June 6,2023 Planning and Zoning Commission. Meeting Minutes I i 74 City of Seward, Alaska Planning&Zoning Commission Meeting Minutes August 1,2023 Volume 8, Page 21 SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations and Awards—None City Administration Report, City Planner Courtney Bringhurst said C'omnninity Development had been doing the groundwork for the Muni Land, Their GIS Technician Selena Soto had been working on GIS maps for Community Development and Public Works. Other Reports and Announcements—None Presentations—None PUBLIC IIEARINGS Resolutions Requiring Public Hearing Resolution 2023-015: of"the Planning and Zoning Commission of the City of Seward, Alaska, Recommending Kcmii 1'eninsula Borough Approval of the Preliminary Keplat of Original Tomisite of Se�Gard. Shea Rcplat. 1,0[ :i;..V Block 14; Located at 308 tiecond Ave; Creating Seward 01'"inaI 'I mN ntiitc. Vci,hcv Itchl-,tt, l.ot 2 5 A-1 and Lot 26A,Block 14 ^1lcrtion (Harnseth/l!Iman) Approve Resolution 2023-11I5 Community Planner Courtney 13ringhurst said the lot was current\ in an "L" shape. 1 he intcrior [(.)t line �Nould be removed and the replat would create a 6.000 square foot lot. This replat t\as tr\mtg tO Clean up an on_-,oin. access i sue with the nei,-hhors. I Ite replat would allow the stairs. access and parkin+.' Nvnuld all be on the Same lot. The replat would also li\ encroachment issues caused by the original plats. Voficc° o lhr p0lic hearing being posted and publi.shcd as reclmrcd l)Y law was noted and the 1)ublic hcaritr , was opened. Carol Griswold, inside city limits, spoke in opposition to Resolution 2023-15. Griswold said the replat would create non-conformities. The replat would create a prohibited, non- conforming lot size. Griswold hoped I'Or a better solution. NO MIC Cbw aj)pearc d and the lmNic hearin- tit rt-+ cl().� d. Commissioner Verhey declared a potential conflict of interest because she was the applicant. Chair Sullivan ruled that a conflict did exist and Verhey was excused from the dais. 75 =1 City of Seward,Alaska Planning&Zoning Commission.4tcc ong Minutes " August 1, 2023 I ohmic 8, Page 22 Clerk's Note- Per Scivard Cit Code 2.10.046 E(3) If there are not at least )?W Cr MICil inc inbers in alhvidance ii-ho are qualifierl to vote. Ilia matter ,shall he tabled trwd the iaxf re,,ldar or spccial tneefing(it whic'h,Jaur council members cluali icd to v,u!c oa Me awltcr are in attendance. Motion Automatically Tabled Until Next Meeting When Four Commissioners Qualified To Vote On The Matter Are In Attendance UNFINISHED BUSINESS—None NEW BUSINESS i Other New Business Items 1 Discuss topic for August 1511 work session. I Brinuliurst said the topics would include si17n code adjustments as well as lot coverage requirements 66r multi-family dwcI11.rigs in commercial districts. INFORMATIONAL ITEMS AND REPORTS A. Reminder: Tucsda,,. August 15, 2023 Planning and Zoning Work Session at 6:00 p.m. in the Council Chambers, City Hall. !t R. Reminder: Tuesday, September 5, 2023 regular meeting at 7:00 pm in the Council Charnbcrs, City I lall. CITIZEN COMMENTS ! Carol Griswold. inside cite limits, said Resolution _1023-015 was very complicated. She ,f wanted P&Z to consider carcilully bcl'ore creating more non-conformities. Griswold hoped for a good resolution that would conform to the code. COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS t j� Sullivan said she was going to look for other possible solutions to Resolution 2023-015, i ADJOURNMENT The meeting was adjourned at 7:23 p.m. I S E Vyq Kris Peck �.``Q ,�i'r, Cl e Sullivan City Clerk �!`,�'��•'�C'0FR,gj ; ';Chair (City Seal) * .. CIA—" r i %C • ���i V E A, o ♦� -1rE O� . l r�'►rrr��t�r��`�6 1 l' a City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes May 3,_2023 Volume 4,Page 124 } CALL TO ORDER The May 3, 2023 regular meeting of the Port and Commerce Advisory Board was called ' to order at 12:00 p.m.by Chair Bruce Jaffa. i OPENING CEREMONY `I Bruce Jaffa led the PIcd-c of AIIq,i,i��c to the Ilag. R ROLL CALL There were present: Bruce Jaffa, presiding; and Lynda Paquette Carl Hughes Beiijani, ,, Srn4h Fred Woelkers t Dwaync Atwood comprising a quorum of the Board; and Doti,, Sdiocsslcr, 1't.Nie Works Director Tone Sicminski, Deputy Harbormaster lKris Pcc:k. Deputy City ('Jerk Excused —None u Absent— Smith I} Vacant—One CITIZEN C'ONINIENTS ON ANY SU13dECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Hughes/Paquette) Approval of Agenda and Consent Agenda J Motion Passed Unanimous Approval of March 8, 2023 Regular Meeting Minutes. i Approval of March 22,2023 Special Meeting Minutes. Approval of April 5,2023 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS 4 R 77 C'irl rii.S'r>>-m al. .I1aska Por- and Conimcree Advisory Board Meeting Minutes llrri i. 21i'; Volume 4,Page 125 Proclamations & Awards—None Administration Report. Public Works Director Doug Schoessler SLinimajPzed his writtcn report in the packet. He noted the Seward census population of around 2,000 was not retlective of the number of summer is]-tors %k lio added to tlic o%erall use 01'the S0%,1-17'c ]a�',0011S. Paquette wondcred i f the Chamber of Commerce could provide more detailed statistics on r isitor numbers. Paquette asked if the Lox cll Point Sewagc Lagoon could be pleased out in favor of a modern f'icility inside city limits. Schoessler concurred he would like to see thtit happen in the ILilure. Pa(jucilc recalled the lagoon worked perfectly tcir -20 years until there w is a change in acration li,i111iient and the lagoon had not behaved the same way since. if there wasn't adequate air cii-culatioii, the lagoon would freeze and smell hadly. Atwood askcd if the cuI-rcnt sc\N Lige lagoon teclitiology was considered modern. Schoessler responded the lagoon design ) as fairly common and acceptable by today's standards. Paquette noted the Lowell Point Sewage Lagoon was installed prior to all the house:~ that were built in the area. In other communities, the residents would not typically live so close to the sewage lagoon. Woelkers reported seeing large plumes in Resurrection Bay from the effluent that rose to the surface. Y Other Reports and Announcements Alaska Railroad Report. Port Operations Manager Dwayne Atwood summarized his written report in the packet. l lc handed out i busincs,, card with a QR code for updates on the Seward Passcngcr Dock. Hughes asked if the cruise ship nu nib ci's "ere expected to 1nerease. I w ood respt�ridcd the trend was to increase eN cIN year. He felt Seward's ttiture looked very good and was not concerned about competition from Whittier or Anchorage. PagLit:tte asked il'a 5,000 passenger cruise ship would be able to dock in Seward. Atwood said quantum class `cssels were not currcntl%� an option for Scw ard- A subst�intially larger terminal would be required to go aIonM kk itli IIic. Ion(,cr (cock. Presentations None NEW BUSINESS Resolutions t 78 C U..r of.Scli'(Wd, Alaska Port and Commerce Advisory Board Meeting Minutes Afav i. 2023 1-ohnne 4, Paee 12S Resolution 2023-003, A Resolution Of The Port And Commerce Advisory Board Of The City Of Seward, Alaska, Providing Input To City Council On The 2024 Legislative Priorities. Motion (Paquette/Hughes) Approval of Resolution 2023-003 Schoessler was impressed with the list of priorities PACAB formulated during their April 26, 2023 work session. He felt that was exactly the type of input that council needed from the board. l Sieminski recommended combining the Z-Float extension with the construction of the new harbormaster office into one legislative priority in order to simplify the funding process. 4 Motion to Amend (Jaffa/Paquette) Combine "Float extension project in the 4 harbor for Z-float" and"Construction of a new harbormaster office" into one line item. Motion to Amend Passed Unanimous } Main Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS--None 1 CITIZEN COMMENTS -None s BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Atwood said it was a eery good meeting and thanked the public works director tier making a special appearance at the meeting. Atwood noted the real estate situation COLdd be a prohihitin_� factor for a nc%v see\age treatment plant inside city limits. Woelkers thanked adnninistration for beini,on hand to answer questions. Hughes said he appreciated the administration f'()r their inlonnation. l lughes N\pis n firm believer in the development of the heat loop proicct. l l trghcs noted he would not be able to attend the joint work session on March 22, 2023. Harharmaster Norm Regis (arrived at 1:18 p.m) explained that combining the two harbor related items on the le`-ialative priorities list would greatly simpliti the funding, process 1 Paquette thanked everyone I'Or the good meeting. She reminded the board that the May 22. 2021_joint % ork session would require a quoruIII from PACAB. She thanked the public works dcpartniciit f'()r EMI I their recent efforts of clearing out rocks along Lowcll Point Road. �l 79 I Citv of 5c'.',vnl,Alaska Port and Commerce,I(/k i+ it He)[0'i W,:,,!:'+!" 11;+; rles .Jaffa said lie was proud to help residents of Seward through PAC'AB. l hes'c ,kej'c a lot of pr( jecls on the verge oFeither (Yreat success ortragedy. Hewas fortunate to p' m irticipatc M a 9iuher o 1'di ffe1-C11t grnups and appreciated the civility and decorum of all the discussions. Courtesy within disagreenient was important to success. ADJOURNMENT The meeting was adjourned at 1:22 p.m. Kris Peck Bruce Jaffa Deputy City Clerk Chair � rrrrrrrrr (City Seal} 5 E W..,,r`, q • ♦A� ors �"` 7 A r - r r 80 October 2023 October 2023 November 2023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 1 2 3 4 5 6 7 7:00pm P&Z 12:00pm PACAB 11:00am Canvass 8 9 10 11 12 13 14 7:00pm CC Mtg (Council 15 16 17 18 19 20 21 2:00pm Heat Holiday-Alaska Loop Ad Hoc Day Mtg(Gateway 12:00pm PACAB 6:00pm P&Z Work Session (Council 22 23 24 25 26 27 28 7:00pm CC Mtg 29 30 31 Nov 1 2 3 4 Council Calendar 1 10/5/2023 1:05 PM 81 November 2023 November 2023 December 2023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 2223 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 29 30 31 Nov 1 2 3 4 12:00pm PACAB Mtq 5 6 7 8 [Regular 10 11 7:OOpm P&Z pm HPC Holiday- Holiday Veteran's Day pm HPC Observed eeting ouncil 12 13 14 15 16 17 18 7:00pm CC Mtg 2:00pm Heat 12:00pm PACAB (Council Loop Ad Hoc WS Mtg(Seward Gateway Hotel (1115 4th Ave, Seward,AK 99664)) 19 20 21 22 23 24 25 6:00pm P&Z Holiday- nj [jHol*day-C*ty Work Session (Council 26 27 28 29 30 Dec 2 7:00pm CC Mtg Council Calendar 2 10/5/2023 1:05 PM 82 December 2023 SuMDecember2023 oTuWeTh4 o TuWe Th Fr Sa SuMuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 1011 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 26 27 28 29 30 Dec 1 2 3 4 5 6 7 8 9 7:00pm P&Z 12:00pm PACAB 10 11 12 13 14 15 16 7:00pm CC Mtg 2:00pm Heat (Council Loop Ad Hoc Mtg(Seward Gateway Hotel (1115 4th Ave, Seward,AK 99664)) 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session WS (Council CbambeLs- 24 25 26 27 28 29 30 Holiday- Holiday- 7:00pm CC Mtg Christmas E— Christmas (Chambers) 31 Jan 1, 24 2 3 4 5 6 Council Calendar 3 10/5/2023 1:05 PM 83