HomeMy WebLinkAbout10092023 City Council PacketSeward City Council
Agenda Packet
T
A GA
I
r7PTISHIFT _.._..
jC
Y
vim t r
Photo by Kris Peck
Mond,qvOctober 9 2023
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska
An-AmF..e3.i CITY COUNCIL MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Mayor Sue McClure Council Member Randy Wells City Manager Kat Sorensen
Vice Mayor John Osenga Council Member Kevin Finch City Clerk Kris Peck
Council Member Liz DeMoss Council Member Robert Barnwell City Attorney Brooks Chandler
Council Member Mike Calhoon
Monday, October 9,2023 at 7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULE FOR
PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited
to 3 minutes per speaker and 36 minutes total time for this agenda item.)
5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of Consent Agenda passes all
routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member
requests an item be returned to the Regular Agenda.)
6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS
A. Proclamations and Awards
1) Proclamation for Fire Prevention Week October 8,h-14th .............................Pg. 5
B. City Manager Report...........................................................................Pg. 7
C. City Clerk Report
D. City Attorney Report..........................................................................Pg. 27
E. Other Reports and Announcements—None
F. Presentations (Presentations are limited to 10 minutes each, excluding Q&A, and are limited to two per
meeting unless increased by council.)
1) Presentation by Ristine Casagranda on Brown & Hawkins Historic Building Update
2) Presentation by Kenai Penisula Borough Mayor, Peter Micciche on the Proposed
Eastern Penisula Emergency Service Area
7. CONSENT AGENDA(also marked with an asterisk)
A. Minutes of Preceding Meeting
1)*Approval of the September 25, 2023 City Council Meeting Minutes............Pg. 29
City Council Meeting Agenda September 25,2023 11 P a g e
B. Introduction of Ordinances—None
C. Resolutions
1)* Resolution 2023-113: Accepting and Appropriating Community Assistance Program
Funds in the Amount of $107,070.85 for the Purpose of Capital Projects Related to
Fire, Public Safety and Road Maintenance.............................................Pg. 37
2)*Resolution 2023-114: Urging The Alaska Legislature And Governor To Fully Fund
The Municipal Harbor Facility Grant Program In The FY 2025 State Capital
Budget........................................................................................Pg. 49
D. Action Memoranda-None
E. Other Items
1) *Certify the results of the October 3, 2023 Regular Municipal Election ...........Pg. 54
2) *Appoint Melissa Schutter to the Port and Commerce Advisory Board (PACAB)with
a term set to expire July 2026.............................................................Pg. 60
8. PUBLIC HEARINGS (Public hearing comments are limited to five(5) minutes per person.After all
speakers have spoken, a person may speak for a second time for no more than one(1) minute.)
A. Ordinances for Enactment—None
B. Resolutions Requiring Public Hearing -None
9. UNFINISHED BUSINESS
A. Ordinances—None
B. Resolutions
1) Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and
Resolution 2023-89 to be held Tuesday, November 28, 2023........................Pg. 61
This resolution failed on September 25, 2023 and a reconsideration was submitted to
the city clerk by Council Member Barnwell on September 26, 2023. A 213 vote is
required to get the resolution back on the floor)
10. NEW BUSINESS
A. Ordinances—None
B. Resolutions—None
C. Action Memoranda—None
D. Other Items
1) Discuss Travel To Anchorage For The Alaska Municipal League Conference In
December
2) Discuss Rescheduling Council Retreat From December 2, 2023 To A Date In January
2024
City Council Meeting Agenda September 25,2023 2 1 P a g e
3) Discuss City Parking Lots
11. INFORMATIONAL ITEMS AND REPORTS
A. Boards and Commissions Minutes
1) Planning& Zoning Commission
a. P&Z July 11, 2023 Meeting Minutes.............................................Pg. 73
b. P&Z August 1, 2023 Meeting Minutes...........................................Pg. 74
2) Port& Commerce Advisory Board
a. May 3, 2023 PACAB Meeting Minutes..........................................Pg. 77
12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five(5) minutes
per speaker.)
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION—None
15. ADJOURNMENT
City Council Meeting Agenda September 25,2023 3 1 P a g e
PROCLAMATION
WHEREAS,the City of Seward is committed to ensuring the safety and security of all those living in and
visiting our town; and
WHEREAS,fire is a serious public safety concern both locally and nationally, and homes are the locations
where people are at greatest risk from fire; and
WHEREAS,home fires killed more than 2,800 people in the United States in 2021, according to the
National Fire Protection Association®SPA), and fire departments in the United States responded to 338,000
home fires; and
WHEREAS,cooking is the leading cause of home fires in the United States and fire departments
responded to more than 166,400 annually between 2016 and 2020; and
WHEREAS,two of every five home fires start in the kitchen with 3 1% of these fires resulting from
unattended cooking; and
WHEREAS,more than half of reported non-fatal home cooking fire injuries occurred when the victim
tried to fight the fire themselves; and
WHEREAS, children under five face a higher risk of non-fire burns associated with cooking than being
burned in a traditional fire; and
WHEREAS, Seward residents should turn pot handles toward the back of the stove; always keep a lid
nearby when cooking; keep a three-foot kid-free zone around the stove, oven, and other things that could
get hot; watch what they heat; and set a timer to remind them that they are cooking; and
WHEREAS,residents who have planned and practiced a home fire escape plan are more prepared and will
therefore be more likely to survive a fire; and
WHEREAS,working smoke alarms cut the risk of dying in reported home fires almost in half, and
WHEREAS, Seward first responders are dedicated to reducing the occurrence of home fires and home fire
injuries through prevention, protection and education; and
WHEREAS, Seward residents are responsive to public education measures and are able to take personal
steps to increase their safety from fire, especially in their homes; and
WHEREAS,residents who have planned and practiced a home fire escape plan are more prepared and will
therefore be more likely to survive a fire; and
WHEREAS,the 2023 Fire Prevention Week TM theme, "Cooking safety starts with YOU. Pay attention to
fire prevention.
TM", effectively serves to remind us to stay alert and use caution when cooking to reduce
the risk of kitchen fires.
5
PROCLAMATION
NOW THEREFORE,I, Sue McClure, Mayor of the City of Seward do hereby proclaim October 8th-14th,
2023, as
FIRE PREVENTION WEEK
throughout this city, and I urge all the people of Seward to check their kitchens for fire hazards and use safe
cooking practices during Fire Prevention Week 2023, and to support the many public safety activities and
efforts of Seward's fire and emergency services.
1,
911 Ike
Dated this 9th Day of October 2023 THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
6
City Manager's Report— October 2, 2023
Kat Sorensen
Mayor McClure and Council Members,
We're coming up to nearly a month in my position as City Manager! Still learning a lot each day,
but falling into the routine.
Seward Jail Update: The Seward Jail closed on Sept. 16 due to staffing issues. Spring Creek
Correctional Center is filling in the void. The DOC and involved parties have been meeting
weekly to ensure a smooth process for SPD and AST.
Preparing for Obihiro visit: The official and citizen groups to our sister city Obihiro met and
discussed logistics for travel. I'll be "group leader"and have been tasked with several speeches
to deliver throughout the trip.
Facebook page: I'm now an admin on the Facebook page. I've updated the profile image to a
clearer city logo, will be looking for a new cover photo to freshen the page up for it to become
a more valuable resource.
Alaska SeaLife Center Board: Joined the ASLC board as the city representative. Attended the
annual meeting on Sept 29. ASLC CEO Tara Reimer announced her resignation. She will
transition out over the next 6 months while the board searches for a replacement.
Heat Loop Ad Hoc: The Seward Heat Loop project was funded through Dept. of Energy. We'll be
having a kick off meeting with DOE on Oct. 13 to go over the basics of the award.
EDA Meeting: Met with KPEDD Director Tim Dillon and representatives from the Economic
Development Administration on Friday discussing different possibilities in the Seward area.
If you have any questions please feel free to reach out to me, my number is (907) 224 4012
and city cell phone is 907 362 1020. My email address is ksorensEN(abcityofseward.net.
Purchase Orders
As required by the Seward Municipal Code 6.05.010, the following purchase orders between
5,00 and $30,000 have been approved by the City Manager since the last council meeting.
Department Order Date Vendor Description Amount
ROADS AND STREETS 9/22/2023 ALASKA GARDEN AND PET SUPPLY INC Salt for winter streets 26,399.00
SMIC GENERAL 9/20/2023 CONSTRUCTION MACHINERY INDUSTRIAL LLC Replace fuel injectors on Volvo L70 loader 12,904.58
CAMPGROUNDS 9/20/2023 ALASKA PUMP AND SUPPLY INC Replacement Electrical box for Shower house lift station 12,513.00
MIS 9/20/2023 DELL MARKETING LP Warranty extension for dell servers 11,826.87
CAMPGROUNDS 9/20/2023 DXP ENTERPRISES,INC Purchase of Flygt Sump Pump for the Showerhouse 7,700.00
COMMUNITY
DEVELOPMENT 9/20/2023 KASTELER CONSULTING,INC. Jesse Lee home site mitigation work 7,580.00
MIS 9/29/2023 SHI INTERNATIONAL CORP Updated Licensing for Meraki Equipment 5,118.49
7
Assistant City Manager
Jason Bickling
Courtney Bringhurst is currently the acting Community Development Director. I will be
continuing to work through the end of the year on Community Development pieces with
her to ensure a smooth transition for that department and ensure continuity of projects
including the Municipal Lands Inventory and Use Plan and Cemetery Master Plan. I'm
also working with the attorney to see the lawsuits through to final settlement.
Emergency Operations Plan: Chief Crites and I are developing and implementing a plan
to make sure the city staff are prepared for all potential types of emergencies and
fulfilling their roles in the NIMS/ICS Systems. It has been difficult to make sure
everyone is trained and proficient with regular turnover and many positions open. This
will include monthly meetings, training, tabletop exercises, and partner coordination
activities. We will include the council to be part of those as it makes sense. We are also
in the process of updating the City Facility Emergency Action plans for each city building
to make sure our staff have up to date protocols and procedures in place to keep
themselves and visitors safe for multiple types of emergencies, should they occur.
Public Safety Needs Assessment: The study team will be here October 101" through 12tn
to finalize their information gathering and determinations. They will be looking at
configurations and potential sites. When the Assessment is finalized, I will pass it along
to you.
Legislative Priorities / Congressionally Designated Spending Brochure: Working on
collecting photos, creating narratives, and finalizing cost estimates to send to the
designer. We are hoping to have these printed by mid-October.
Lobbying: Kat and I met with both the federal and state lobbyists to discuss where we
are at with the city's priorities and strategies to continue to advocate for them.
Lawsuits: I'm continuing to work with the attorney on the lawsuits. I believe that we are
getting close to settlements on both, which will be a combination of attorney's fees and
fines.
Board and Commission Attendance Tracker is included in this report.
8
City of Seward-Human Resources Manager Report
Staffing Information
of
Department Job Title Positions Filled
Administration City Manager 1 1
Assistant City Manager 1 1
Human Resources Manager 1 1
Executive Assistant 1 1
TOTAL: 4 4
Finance Director 1 1
Deputy Finance Director 1 0
Senior Accountant 1 1
Accounting Technician III 1 1
Accounting Technician II 1 1
Accounting Technician-Utilities 2 1
Accounting Tech Payroll 1 1
Accounting Tech Accounts Payable 1 0
TOTAL: 9 6
Public Works Director 1 1
Street Foreman 1 1
Maintenance Mechanic 3 3
Public Works Technician 1 1
Shop Foreman 1 1
Water and Wastewater Foreman 1 1
Water and Wastewater Operator 3 2
Building Maintenance Technician 2 1
TOTAL: 13 11
Community Development Director 1 0
Planner 1 1
Executive Assistant 1 0
TOTAL: 3 1
Electric Director 1 0
Operations Supervisor 1 0
Field Engineer 1 1
Executive Assistant 1 1
Lineman 4 4
Plant Operator 2 2
TOTAL: 10 B
Fire Department Chief 1 1
Deputy Chief 1 1
Executive Assistant 1 1
Building Official 1 1
Building Fire Inspector 1 1
Firefighter/EMT 1 1
Seasonal-Summer Laborer 1 1
TOTAL: 7 7
Harbor Harbor Master 1 1
Deputy Harbor Master 1 1
Office Manager 1 1
Executive Assistant 2 2
Harbor Worker II 6 6
Harbor Worker III 1 1
Seasonal-Summer Laborer Part-Time 1 1
Seasonal-Summer Laborer Full-Time 1 0
TOTAL: 14 13
IT Director 1 1
Senior IT Tech 1 1
IT Technician 1 1
TOTAL: 3 3
Library Director 1 1
Assitant Library Director 1 1
Library Technician 1 1
Curator 1 1
Library Aide 1 1
Seasonal-Aides 2 2
TOTAL: 7 7
Police Chief 1 1
Deputy Chief 1 1
Sergeant 1 1
Patrol Officer 7 5
Patrol Officer not funded 1 0
Executive Assistant 1 1
Corrections Sergeant 1 1
Corrections Officer 4 1
Corrections Officer not funded 1 0
Dispatch Supervisor 1 1
Dispatcher 5 4
Animal Control Officer 1 1
Animal Control Officer Assistant 1 1
DMV Clerk 1 1
TOTAL: 27 19
Parks&Recreation Director 1 1
Deputy Director 1 1
Executive Assistant 1 1
Campground Coordinator 1 1
Program Coordinator 1 1
Recreational Assistant 1 1
Maintenance Technician 1 1
Seasonal-Summer 10 0
Seasonal-Winter 7 7
TOTAL: 24 14
City Clerk's Office City Clerk 1 1
Deputy City Clerk 1 1
Executive Assistant 1 1
TOTAL: 3 3
Total number of authorized positions: 124
Total number of filled positions: 96
9
CMR
Finance Department Sully Jusino
Finance Director
Mission Statement:Valuable Objectives:
To provide the highest level of services responsive to our We built trust with all stakeholders through responsible
community's expectations and to enhance the quality of stewardship of public resources with integrity,
life and economic vitality.accountability,and respect.
Utility Department:
Working with Utility Assist. on implementing and mapping the City billing process, Utility
Assist went live on 9.11.23, and the conversion process of the outsourcing is moving
smoothly. Finance is working with the Electric department on training on meter reading,
addressing and resolving old problems. We are currently working on the FY22 Audit
findings.
The finance department assists with information and analysis of the ongoing water/sewer
rate study.
Utility Assist will work with Cornerstone on the collection program to collect old
outstanding balances.
Utility Assist. is working on the Net Meter billing implementation.
The finance department and the Carmen Jackson team continue to work on utility billing
issues and resolve old problems identified through internal audits of the City.
Staffing:
The finance department continues to struggle with retaining staff. Anyone interested in any open
position with Finance is encouraged to apply through our City's website at Employment
Opportunities I Seward, AK(cityofseward.us)
10
CMR
Finance Department Sully Jusino
Finance Director
City Code and Fiscal Manual updates:
A Fiscal Manual has been created for the City using best practices, the current municipal code,
the city charter, and state regulations. The City Manager, Finance Director, and CJCPA are
currently reviewing the draft. Of the drafted ten (10) sections, seven (7) have been reviewed and
approved by the city currently working with Title 14 with other departments' heads for review
and analysis.
Carmen Jackson Update:
The Carmen Jackson team continues to work closely with the finance department to assist with
the Util-Assist transition and directly assist with the billing process until the outsourcing is
complete. Additionally, CJCPA continues to provide ongoing accounting services on a daily
basis and continues to assist with high-level finance department operations. The Carmen
Jackson team, the finance department, and the administration continue to review the fiscal
manual and portions of the City code with financial implications as part of the overall updates to
policies and procedures.
Central Treasury Report:
A laydown will be provided.
11
Community Development Department -- Courtney Bringhurst
Courtney is Acting Community Development Director until someone is hired to fill the
Director position. The Assistant Planning Technician position is also still vacant.
Courtney attended the American Planning Association, Alaska and Western Planner
Conference that was held on September 20-22 in Anchorage.
P&Zs next scheduled meeting is on October 171". This is a work session, and the
Commission will continue working on updating the Cemetery Management Plan working
jointly with Parks and Recreation and the City Clerk.
The annual Municipal Lands Inventory and Use Plan review came before the
commission for its first work session on September 191". Minor corrections will be made
to the plan, and it will be presented to the Commission for approval at their November 71n
regular meeting.
The Kenai Peninsula Borough is actively moving forward with the Safet Streets and
Roads for All Grant, which Seward will participate in, and funds were already set aside
by the City Council in September of 2022.
We are working on several code revisions for recodification, specifically in Title 16
Subdivisions and Utilities).
We are continuing to work on platting pieces for the new Public Works Facility.
The CUPs, both current and past, have begun to be reviewed for status and compliance.
After we go through our CUP review process P&Z will be reviewing applicable code.
Our code currently doesn't have a lot of teeth for following up and helping with non-
compliance to the CUP.
Our long-term Temp finished scanning and archiving all of Community Development's
documents and is now working on scanning documents for the Finance department.
We are continuing with our normal business of processing of records requests, short
term rental permits, replats, rezones, CUPs, and consulting regularly with community
members that have questions about the development and use of their land and helping
with applications.
GIS Report:
Selena plans on starting work in her contract position with us at the beginning of
October.
Selena is continuing work on the zoning map audit to coincide with Courtney's work that
she did earlier for the zoning history. Most of this research is finished. However, she did
ask the Borough if they had any additional information and is waiting to hear back from
them. The mapping application is being worked on now. A future land use layer will be
started soon and will be added to the online zoning map. The format of the zoning map
printed versions will be updated after the above tasks are finished and will be reviewed
later by PZ Commission.
12
2 -
oor-4 - r - 2oz rI- z 200000
3
z
z
110 2 \
Ln
2 \ \
z
zzz
2¢ >2
co
o $ o $ $ $ z $ $ $ 0 0
z ¥ z » » » zz
z $
o »
3
o $
z »
LO \ \ 2 \ \
2 \ \ 2
w \
ro \
2 \ 22
2 \ 2 \ 2 \
2 \ \ \ >2 222 00 \ \ \ \ \
a) 0
e
E E
LA
N E
0u 0m
u
77k $ # = 2 \\ / u # # \ \ = 7f / ) £ k # #
tE = ] w3o = £ BB % E 22222 BB
22 / 2 > \,)m 2 / /$ 22 / i / 2 ƒ 3JJ ± \ 22
Electric System
Director Rob Montgomery
Hilltop Project— After trenching and installing conduit in late August, Seward Electric
crews have pulled both primary and secondary cable into the Hilltop development
project. In August, crews installed approximately 2,500 feet of conduit and installed the
pads and pedestals necessary for transformers and switches for the project.
Infrastructure Project— Spring Creek Substation (Ongoing) — Seward crews
have hauled in more than 100 loads of rock to build up the ground around the Spring
Creek Substation. The substation is being expanded as part of its refurbishment and to
allow for the installation of a second, backup transformer, which is coming from
Seward's Lawing Substation near Moose Pass.
Also, the second transformer for the Fort Raymond Substation remains on schedule for
installation in early to mid-October. The first transformer was installed by contractor
Electric Power Constructors in August. Projects on the calendar for 2024 include:
Refurbishment of the Lawing and Spring Creek substations and the second phase of
Nash Road.
2023 Rate Study (Ongoing) — Mike Hubbard, of The Financial Engineering Company,
will finalize rate study recommendations once a determination has been made regarding
the potential sale of the electric utility. The rate study assessed rate increases based
upon two scenarios: 1) selling the electric utility and, 2) retaining the electric utility. Any
increase in rates will go into effect January 1, 2024.
Right of Way Maintenance — AK Tree Service continues clearing work in transmission
rights-of-way near Moose Pass, with expectations to complete work in October. AK Tree
Service has cleared rights-of-way in the Seward area for the past three years, resulting
in a nearly 75% reduction in power outages for Seward electric customers.
Customer Job Orders — Between September 17 and September 30, electric
department personnel completed 17 job orders with another 11 in processing. Three job
orders are in the queue ready for the crew with eight others waiting for customers to
complete work on their side of the meter. Crews also completed 15 underground locates
while the field engineer assisted the billing department with meter reading on
September 15.
Department Overtime—Total overtime hours for the 4-man line crew, 2 plant
operators and field engineer: Infrastructure 71.5 hours; Other 40.5 hours.
14
k ]'
pt Fire & Building Department
Fire Chief Clinton Crites
2023 TYD Statistical Information:
Fire & Life Safety Inspections: 285 with 209 violations
noted.
We NEED volunteers, if you or
Emergency Calls: 360
someone you know is interested
in serving your community, please New Building Permits Issued 2023: 41
give us a call at 224-3445 or stop with a total construction valuation of $25,836,552.00
by at one of our trainings on
Wednesday evenings at 6:00pm.
Great on-going training! Come by and see what we are all about!
Continual maintenance on the station and apparatus.
An
fe J
r.
WOE
R
S
1
as rz--
Many thanks to Glacier Towing for the donation of a vehicle for our Firefighter 2 students to
practice extraction training.
i
f
e
372
X
Comm i replacement i finally arriveof
Did you know that cooking fires are the leading
cause of home fires and home fire injuries?
Cooking safety starts with YOU.
I
n FIRE Pa, attentionPREVENTIOY
NFPA WEEK" to fire prevention.
r
Safety
l
IF
k.
Cooking brings together, provides
outletcreacan - relaxing. ut did
eill! you know that cooking fires are the number
cause of home fires and home injuries? By !
a few safety tips you can prevent these fires.
COOK WITH CAUTION" 1
Be on alert! If you are sleepy or have consumed
alcohol don't use the stove or stovetop.
Stay in the kitchen while you are frying, boiling,
grilling, or broiling food. If you leave the kitchen
for even a short period of time, turn off the stove.
1
If you are simmering, baking, or roasting food,
check it regularly, remain in the home while food
is cooking, and use a timer to remind you that you
are cooking.
Keep anything that can catch fire —oven mitts, Have a "kid-free zone"of at
wooden utensils, food packaging, towels or least 3 feet (1 metre)around
curtains— away from your stovetop.
the stove and areas where
hot food or drunk is prepared
If you have a small (grease) cooking fire and or carried.
decide to fight the fire...FACTS
On the stovetop, smother the flames by sliding a
lid over the pan and turning off the burner. Leave The leading cause of
the pan covered until it is completely cooled. fires in the kitchen is
For an oven fire, turn off the heat and keep the unattended cooking.
door closed. D Most cooking fires in the
If you have any doubt about fighting a home involve the kitchen
small fire... stove.
Just get out! When you leave, close the door
behind you to help contain the fire.
Call 9-1-1 or the local emergency number from
outside the home. t
NATIONAL FIRE
PROTECTION ASSOCIATION VNFP1ATheleadinginformationandknowledgeresource
on fire.e6etrical and related hazards
Harbor
Harbormaster Norm Regis
We are continuing to cleanup on both sides of the bay.
The 50-ton and 330-ton Travelift have really picked up for winter storage; the SMIC yard is
starting to fill up.
We are continuing to train several new harborworkers on the maintaining and operating the
Travelifts.
We are working on the SMIC yard drainage to keep water flowing into the ditches.
We are working on the beach access parking lot located at the South end of SMIC.
Some people like that we are still working with some COVID protocol in mind while
continuing to do boat lifts and public contact in the Seward Harbor office.
We will continue the cleanup at the old Raibow dump area, just a few more items to deal
with and we can lease the property out again.
The harbor office is closed on Sundays for the fall and winter schedule.
The harbor has hired a new Harborworker II; he has started.
The harbor will be short one office staff, this individual was a great part of the team in the
harbor, she will be missed.
We are continuing to work with the Director from the Pacific Northwest &Alaska Maritime
Administration U.S.DOT on finding a suitable grant for the washdown pad project.
We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved
We are working with a Kenai Peninsula title company on the land acquisition for the Coast
Guard land across the bay.
The harbormaster and deputy harbormaster traveled to Ketchikan for the harbormasters
conference, lots of good material shared and you will be seeing it in the near future.
18
Seward Community Library & Museum
Bailey Sayler
MUSEUM WINDOW DISPLAY
Early Alaska Railroad
The summer"Windows of History" display features a history of the early Alaska Railroad. Learn about
the railroads beginning as the Alaska Central Railroad in 1903, through its ups and downs until it was
purchased by the federal government in 1915, and its official start as the Alaska Railroad Company in
1923 when President Harding came to Alaska to drive the golden spike at Nenana. On view are an
assortment of early railroad photos from RBHS
Obihiro Collection
View a selection of objects donated to the City of Seward over the years from our sister city Obihiro,
Japan. Commemorative items include baseballs from a friendly game played in 1993, a plaque about the
Obihiro Gazebo, and two model samurai helmets. Located in the atrium area.
Thank you Museum Volunteers
We would like to thank our amazing museum volunteers, from the RBHS and the Seward Community
Library Association,for all the hours they put into caring for the museum and its collection. In 2022,
both organizations combined contributed over 660 hours to volunteering, with RBHS having 624 of
those hours. We would also like to thank local Boy Scout Troop 568 for volunteering 56 additional hours
with RBHS to complete other large museum tasks.
Play n Chat
Every Tuesday and Thursday, Bloom brings arts n crafts, story time, and play time for younger crowds.
Upcoming Events
OAfter school tutoring Tuesday—Friday. Math, Spanish, and Language Arts help.
OEvery Friday we have a Movie Matinee starting at 3:30 p.m.
OOctober 7th—2nd Solar program at the library with crafts. More details to come. You can pick up your
Free Solar Glasses for October 14th partial Solar Eclipse.
OOctober 14th- Solar Eclipse Day! Sign up for our final Eclipse event at Avtec from 10 am—12 pm. We
will have a Dome inside the Gym where we can view the solar system! Registration Required.
0 October 215t- Nerf War at the library. This year we are doing a bracket tournament. Highschoolers at
6pm,Junior High Elementary 7 pm, and Adults at 8pm. We will have childcare for participating adults in
the children's room. Sign up asap to get your team scheduled and get more information.
Saturday Storytime:
Join us for Story-time and an activity every Saturday at 11:00 a.m.
Library Winter Hours starting October 1st:
Tuesday—Friday 10 a.m.—6 p.m.
Saturdays 10 a.m.—5 p.m.
Museum Winter Hours
Closed due to staffing issues.
Passports
We are currently taking passport appointments for new passports but not renewals.
Please call 907-224-4082 for appointments.
19
Seward Community Library & Museum
Bailey Sayler
Prepare for Battle: Nerf War 2023
Calling All Adventurers! Join The Tournament of Champions
Are you ready to embark on a journey to greatness? Gather your teams of
four, and let the spirit of competition ignite within you.
The Tournament of Champions is here!
As the stars align, high school adventurers shall commence their quest at
six, while elementary and junior high younglings shall begin theirjourney at
seven. And for the first time, seasoned adventurers of adulthood shall have
their bracket, opening at eight!
Don't have anyone to leave the younglings with? Fear not, for the community
room is brimming with enchanted activities. At the end of the journey, those
who emerge victorious shall receive a treasure of great worth. Are you ready
to begin your quest? Let the games begin!
1
20
Seward Community Library & Museum
Bailey Sayler
Why Learn the Japanese Alphabet with Us?
Unlock a New World:Dive into the fascinating world of Japanese culture and language by exploring its
unique writing system.
Fun and Interactive:Our workshop is designed to make learning the Japanese alphabet enjoyable and
engaging.
What you will learn
Simple Vocabulary:Start building your Japanese vocabulary from day one.
Japanese Alphabet:Be able to spell your name by the end of the program.
Who Can Attend:
Beginners and enthusiasts.
No prior knowledge of Japanese required.
What's Included:
Workshop materials
Hands-on practice.
Expert guidance.
Limited Seats Available!Reserve Your Spot Today! Classes held weekly on Wednesdays @ 3pm,_
beginning October 25th. For more information call Seward Community Library&Museum @ 907-224-4010.
Don't miss this opportunity to embark on a fascinating journey into the world of the Japanese alphabet!Join
our workshop and start your Japanese language adventure today.
21
SPRD CMR
Sports and Recreation:
While the road construction has been affecting our numbers, it has given us plenty of time to
train our new part-timer Judah!
Dungeons and Dragons has been on hiatus the last couple of weeks but has been popular enough
that we have been asked to bring it back!
Halloween Carnival Sponsored by Metco,will be held at the Railroad Terminal Halloween night
10/31 from 5 to 8pm. Booths are free and we encourage non profit organizations to sign up!
Forms are available contact 224-4054 or email sportsandrecgcityofseward.net
Several teams have already registered for our adult fall leagues and the excitement(and
competition) is rising! Don't forget to register your teams if you haven't done so already—also if
you know any basketball referees, please send them our way. With our new fall/winter staff hired
and trained we have been brainstorming new and fun ideas for the season. The first brain child of
our think tank is an annual Locals Photo Competition! The poster with the rule and details will
be released later this month so keep an eye out.
Daily Activities: (October)
Tuesday: Open Gym: 10-6pm
Senior Walking Hour: 11-12pm
Teen Hoops Tuesdays: 4-6pm
Wednesday: `Senior Walking Hour: 11-12pm
Racquetball Challenge Court: 5-8pm
Open Pickle Ball: 6-8pm
Cribbage meetup: 6-8 pm (multi-purpose room)
Thursday: `Senior walking hour: 11-12pm
Youth Gym: 12-lpm
Open Basketball: 6-8pm
Friday: Senior Walking hour: 12-lpm
Youth Gym: 1-3pm
Open Volleyball: 6-8pm
Saturday: Open Pickleball: 12-2pm
Open Rockwall: 2-4pm
Adult Only Rockwall: 4-5pm
Skate Night: 6-9pm (every other Saturday)
Other events:
September 30th : Touch a Truck 1PM- 4PM North Parking Lot
October 6th—7th : Racquetball Tournament, 6PM-9PM, AVTEC Gym
October loth: Open submissions for Locals Photography Competition
October 3rd—30th: Basketball League, Tues. & Thurs. 5:30PM—9:30PM AVTEC Gym
October 13rd—Dec. 8th: Competitive Racquetball League, Fridays 5PM—8PM AVTEC Gym
October loth—Dec. 12th: Rec. Racquetball League, Tuesday 5PM—8PM AVTEC Gym
22
October 181h—Dec. 13th: Competitive Volleyball League, Wednesday 5:30PM—9:30PM
AVTEC Gym
October 201h—Dec. 15th: Rec. Volleyball League, Friday 5:30PM —9:30PM AVTEC Gym
Zudy's Fun Run Top 10 Times
1. Buddy North: 22.15
2. Martin Fink: 22.55
3. Jason Leslie: 23.18
4. Ben Clock: 24.51
5. Fiona North: 27.02
6. Myla Liljemark: 28.17
7. Bethany Waggoner: 29.27
8. Maja Watson: 29.51
9. Jude Ingalls: 32.00
10. Deanna Ingalls: 35.22
Parks:
Shower house remains closed, working on repairs, parts are ordered to replace the electrical box
and sump pump. Will also install new water heater in conjunction with replacement of parts.
Continuing painting and plumbing improvements.
Water and Electric shut off to waterfront Campgrounds and Bathrooms
Wellington and Adams Street bathrooms have been painted working on replacing old plumbing
Winterization of gardens and park areas including Hoben Park Fountain
Tree Trimming around lagoon area
Campgrounds:
Campgrounds closed Oct 1 and will open April 2024. Online reservations for the 2024 season
will open Jan 2
Ongoing Campground work& improvements, resurfacing, moving, stacking and securing picnic
tables and fire rings
Updating Maps, Campground rules and enhancements to Campspot website for easier consumer
usage.
Parking:
Center&Northeast Parking Lot striping was completed Wed, Sep 27.
Working on Parking enforcement improvements.
23
09/29/2023
Public Works Department
Doug Schoessler - Director
Public Works Director
US Army Corp of Engineers -Tunnel:
The Corp plans to have the design finalized by the end of October. Then a USACE conference in
Denver with their full group. Seismic issues with the outflow structure area are the main determining
factor in the design of the tunnel crossing over the roadway. They are still on schedule to have the
project bid out by late 2026 with construction of the new tunnel starting in 2027.
Public Works Facility Relocation:
A few of the engineers and the architect were able to meet me to tour the building in Kenai. That
building plan the starting plan for the Seward Public Works Facility. It was extremely helpful for us
to walk through and ask questions throughout the facility.
Ballaine Blvd Water Main
The Ballaine Blvd water main replacement is completed except for pavement.
Streets Department
Street crews will continue to clear ditches, grade gravel roads, and patch potholes throughout the
rain and cooling temperatures.
The efforts and continuing work on the alley ways is helping to smooth the surface and lessen the
puddling during rain events.
Water &Wastewater Department
The water/sewer department is starting the yearly sewer main flushing. Water mains will come after
that.
Many local projects are trying to get work done before freeze-up. The locate requests are coming in
steadily.
Water systems and alarms are all showing normal and being monitored daily to ensure water quality
is above standards.
Monthly testing of water and wastewater systems is being done and submitted to DEC as required
by the permits.
City Maintenance Shop
Most of our winter equipment has been tested or repaired. We still have a few major repairs to finish.
Regular and preventative maintenance work continues and fall cleaning through the facilities
outside and in has started.
Page 1 of 3
24
09/29/2023
i
5
w
I
M A'
4aw
Water main replacement on Ballaine Blvd
A repeating reminder to all residents not to flush wipes,feminine products, etc. clown
the toilet. Also, never put grease down the drain. Sewer clogs due to these items cost
the sewer utility thousands of SS each year to fix the problems that could have been
easily prevented. These losses of capital are to be reflected in monthly sewer service
rates.
Page 2 of 3
25
09/29/2023
Wastewater Lagoon:
Using a multi-function portable probe, perform summertime DO, pH and temperature measurement
profiles in grid pattern from both lagoons during a period of non-rainy conditions and at least 3 days
after a significant rain or high user population event. Done. We are applying for grant funding to make
improvements.
During the same effort, from at least four separate locations in each lagoon aeration zone (front and
back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble
carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates Done.
We are applying for grant funding to make improvements.
The City was successful through Senator Murkowski and others in recently getting approved for $2,000,000 of
funding for sludge removal on the City's sewer lagoons. This project is tentatively scheduled for 2025 depending
on sludge buildup in the lagoons.There is also a 20%match on those funds that will have to be paid.
We are currently working on other grant or loan funding to replace the liner at that same time.The liner replacement
will also require the use of a helicopter to lift out the 40 biodomes and reinstall them on the new liner.
This will also be the time to make any upgrades to the air systems and blower components since all"in-lagoon"
systems will have to be removed to install a new liner. Because the lagoon will have to be drained(one side at a
time). We can capitalize on construction costs and efforts by installing new system upgrades at the same time.
The new DEC permits also added a disinfection requirement to be completed in the next 5 years.
We are working on the funding and coordination of the many components and the planning efforts in the next few
years will help make a successful project.
Page 3 of 3
26
CHANDLER, FALCONER, MUNSON &CACCIOLA, LLP
ATTORNEYS AT LAW
SUITE 302
911 WEST EIGHTH AVENUE
ANCHORAGE, ALA SKA 99501
TELEPHONE:(907)272-8401
FAcsIMiLE:(907)274-3698
bd@bcfaklaw.com
October 3, 2023
Seward City Council
City of Seward
PO Box 167
Seward, AK 99664
Re: September Status Report
Dear City Council:
This is our status report covering activity on legal matters worked on during September 2023.
General Matters:
We advised on applications for referendum petitions. We reviewed a petition for creation of an
improvement district. We advised on requests for public records, including attending a meeting
with a citizen who frequently files records requests. We continued work on a purchase and sale
agreement for potential sale of a city lot. We advised on two separate issues related to resolution
of disputes over damages to police vehicles.
Electric Utility:
We advised on intervention in the new Chugach Electric Association rate case. We filed a
petition for intervention and assisted in seeking outside counsel. We also updated several pole
attachment agreements as well as advised on two attachment projects.
Personnel:
We advised on a question regarding payment of overtime.
Planning:
We have two ongoing matters in court relating to code compliance. We filed a motion for
permanent injunction following successful prior motion work to enjoin illegal operation of a
short-term rental. We advised on a grant for historical preservation. We advised on multiple
subdivision funding and ordinance interpretation issues.
27
Status Report to Seward City Council
October 3, 2023
Page 2 of 2
Port and Harbor
We continued work on a property sale agreement with 4JBC. We have filed suit to force removal
of an abandoned vessel from city property; we continue to attempt to negotiate removal of the
vessel through the owner's attorney.
You can expect to receive our next status report by November 7.
Very truly yours,
CHANDLER, FALCONER, SON &
CACCIOLA,
Samue everin
28
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
CALL TO ORDER
The September 25, 2023 regular meeting of the Seward City Council was called to order
at 7:00 p.m. by Mayor Sue McClure.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure,presiding, and
John Osenga Liz DeN4es
Mike Calhoon Randy Wells
Kevin Finch Robert Barnwell
comprising a quorum of the Council; and
Kat Sorensen, City Manager
Jason Bickling, Assistant City Manager
Kris Peck, City Clerk
Sam Severin, City Attorney (telephonically)
Excused—DeMoss
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Marie Gage, inside city limits, thanked Helen Stewart for her excellent work on a
headstone at the Woodlawn Cemetery. She also commented on a Seward Seahawks football game
that involved an exciting lateral play and touchdown.
Aaron Nelson, inside city limits, bought a derelict sailboat and was concerned with the
decaying blocks underneath. He disputed the requirement to have proof of insurance to use the
City of Seward travelift to raise his boat.
Phil Kaluza, inside city limits, spoke against selling the city electric utility. However, if
the city must sell the utility,he was opposed to selling to Homer Electric. He felt Chugach Electric
would have been the better choice.
Dana Paperman, inside city limits, spoke to the importance of the Seward Senior Center.
Senior centers were the cornerstone of services for older Americans.
29
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Rob Montgomery, outside city limits, expressed his disappointment with the Seward
Electric Utility Ad Hoc Committee (SEUAHC) for releasing inaccurate rate information to the
public. He also noted this was outside the scope of their mission statement.
Ristine Casagranda, inside city limits, read two letters on behalf of the SEUAHC
committee in regard to the canceled presentation from Curtis Thayer. She said an apology letter
had been sent to Mr. Thayer for cancelling his presentation on such short notice. She hoped for a
work session with city council to go over the work of the SEUAHC.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/Wells) Approval of Agenda and Consent Agenda
Calhoon removed Resolution 2023-108 from the consent agenda.
McClure added Resolution 2023-110 to the consent agenda. There was no objection from the
council.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the September 11, 2023 City Council Regular Meeting Minutes.
Resolution 2023-110: Authorizing The City Manager To Purchase A New John Deere 6110M
Utility Tractor And Flex Wing Rotary Cutter From Craig Taylor Equipment Co., Plus 10%
Contingency For A Total Amount Not To Exceed$183,223.13 Utilizing The Sourcewell Contract
Ag Tractors 110719-JDC (PG 1P CG 70) And Appropriating Funds
Appoint Canvass Board for 2023 Regular Municipal Elections
SPECIAL ORDERS,PRESENTATION,AND REPORTS
Proclamations and Awards
Osenga read a Proclamation for Senior Center Month and it was accepted by Dana Paperman
City Manager Report
City Manager Kat Sorensen said she was becoming familiar with the different city
departments and had passed several Incident Command System training courses. She provided
highlights from her written report in the packet. Sorensen addressed citizen questions about the
Ballaine Blvd construction, and the new sound of the noon whistle.
30
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Presentations
Grant Todd presented a City 2022 Financial Audit Report by Altman, Rogers & Co.
Brad Janorschke presented for the Homer Electric Association
Council recessed the meeting at 8:03 p.m.
Council resumed the meeting at 8:08 p.m.
PUBLIC HEARINGS
Resolutions Requiring Public Hearing
Resolution 2023-100: Determining It To Be In The Public Interest And Necessary To Proceed
With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1,
CQ2, CD, CFI, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2,
BE1, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million,
Five Hundred Sixty Three Thousand, Nine Hundred Seventy Eight Dollars($3,563,978)
Motion (Calhoon/Wells) Approve Resolution 2023-100
Assistant City Manager Jason Bickling said the petition was from the same group that
went through this petition process earlier in Spring of 2023. Since then, progress had been made
to put a mechanism in place, but there was not any funding currently available. A majority of
property owners had submitted letters of protest and administration recommended failing the
resolution. However, Bickling wanted to recommend that the group's spot be saved for when
funding did become available.
Notice of the public hearing being posted and published as required by law was noted and the
public hearing was opened.
Jaz Odhner, inside city limits, said it wasn't clear what steps needed to be taken to get
utilities in his neighborhood. He understood the Developer Reimbursement Program would help
applicants on a first come, first served basis. He thought Seward City Code had been updated and
it would be worthwhile to resubmit the petition. However, administration advised that if council
passed the resolution tonight, the property owners would be responsible for 100% of the costs.
Odhner hoped council would reject Resolution 2023-100. Odhner wanted to be notified when DRP
funding was available.
No one else appeared and the public hearing was closed.
Finch asked if additional funding would be added to the DRP. Sorensen said the city was
still looking for funding.
Motion Failed Unanimous
31
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Resolution 2023-107: Recommending the Kenai Peninsula Borough Approval of the Preliminary
Replat of Waterfront Tracts Mariculture Addition, Tracts IA & 1B and Waterfront Tracts, Tract
2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts
IA-1, 1B-1, and 2A-1.
Motion (Osenga/Calhoon) Approve Resolution 2023-107
Bickling said Planning & Zoning Commission had approved this preliminary replat. The
replat did a lot of cleanup and provided legal access for the Alaska Sealife Center to their property.
The University of Alaska Fairbanks (UAF) and Alutiiq Pride did a land swap in the middle. This
replat also added utility and access easements.
Notice of the public hearing being posted and published as required by law was noted and the
public hearing was opened. No one appeared and the public hearing was closed.
Motion Passed Unanimous
NEW BUSINESS
Resolutions
Resolution 2023-109: Authorizing The City Manager To Enter Into A Contract With McKinley
Fence Company To Construct A New Security Fence Around The Spring Creek Substation As
Part Of The Electric Utility's Larger Transmission Infrastructure Project, In The Amount Of
87,943 And Appropriating Funds
Motion (Calhoon/Osenga) Approve Resolution 2023-109
Sorensen summarized from the agenda statement in the packet.
Wells verified that Homer Electric would repay the cost of this improvement if the sale of
the electric utility were to go though.
Motion Passed Unanimous
Resolution 2023-111: Authorizing the City Manager to Purchase (1) 2024 Ram 2500 Single Cab
Long bed truck from Lithia Dodge Anchorage under the City of Seward procurement process,with
associated upfitting from TrailerCraft Alaska in the amount not to Exceed $55,785 Plus 10%
contingency and Appropriating Funds
Motion (Osenga/Wells) Approve Resolution 2023-111
Parks &Recreation Deputy Director Tyler Mallory said most of their fleet was over 10
years old. They lacked vehicles that were capable of winter plowing and maintenance work.
32
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Motion Passed Unanimous
Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and
Resolution 2023-89 to be held on Tuesday, November 28, 2023
Motion (Osenga/Wells) Approve Resolution 2023-112
Sorensen said this resolution was the response to the two referendums petitions that were
filed with the city clerk. Due to the timeline of missing the window for the regular election, a
special referendum election would be in order to meet the requirement.
Motion Failed Yes: Osenga,McClure
No: Calhoon, Barnwell,Finch,Wells
Resolution 2023-108: Authorizing The City Manager to enter into a Contract for Janitor Services
for the Seward Community Library&Museum with Sasha's Spic&Span in the amount of$83,800
and Appropriating Funds
Motion (Osenga/Calhoon) Approve Resolution 2023-108
Library Museum Director Bailey Sayler said the library was the main building that the
public visits. The library staff wanted the building to be spotless as the flagship facility for the city.
Calhoon hoped to provide the public with an explanation as to why the work needed to be
contracted out. Sayler clarified the city had tried to hire an employee to do the job, but it had not
worked out for a variety of reasons.
Calhoon noted the salary offered would be lower than the overall cost of a city employee
with health and retirement benefits.
McClure felt this company would be very good at the work.
Motion Passed Unanimous
Other Items
Discuss the Agenda Format for Citizen Comments and Public Hearing Comments
City Clerk Kris Peck provided background information for the discussion and examples
of possible changes to the agenda format.
Wells was in favor of making a change if it would be helpful to the citizens.
Osenga was in favor of the public hearing comments coming right after citizen comments.
33
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Calhoon wondered if a new format would still allow for normal public hearing comment
session. McClure clarified the citizen would have the option of speaking to the public hearing at
either opportunity, but not both.
Osenga noted that if the public hearing comments were moved up in the agenda, the
presenters would be waiting longer to give their presentations. Calhoon agreed that one group
would be accommodated while another group would be made to wait.
Finch suggested five-minute citizen comments overall that could serve a dual purpose.
Osenga noted the 36-minute total time would have to be extended.
Council decided to stay with the current agenda format.
Discuss the future of the Electric Utility Ad Hoc Committee
McClure made a motion to disband the committee.
Motion (McClure/Wells) Disband the Seward Electric Utility Ad
Hoc Committee
Osenga noted the committee had submitted their deliverables at the September 11, 2023
council meeting. He thanked the committee for their work.
Motion Passed Unanimous
CITIZEN COMMENTS
Aaron Nelson, inside city limits, continued where he left off during his citizen comments.
He wanted to use the city travelift for one hour to lift the boat up to re-block it. His attorney did
not think that proof of insurance would be required and he questioned the ordinance that was in
place.
Becky Dunn, inside city limits, spoke to issues with cars blocking driveways during the
busy construction hours. Dunn felt the SEUAHC deserved a work session with council to make
their final presentation. Dunn said the city spent over their $25,000 budget for influencing the
election to sell the electric utility. Dunn announced a townhall meeting on September 28, 2023 at
6:00 p.m. at the Rae Building regarding the sale of Seward's Electric Utility.
Clerk's Note-During Becky Dunn's comments on the road construction, she became upset
at a perceived smile from Osenga.
Lynda Paquette, outside city limits, wanted to clarify that there actually was a work
session scheduled with city council and the SEUAHC Monday, September 18,2023. She provided
a backstory of miscommunication that led to the council work session being cancelled. Paquette
couldn't figure out why the SEUAHC chose to utilize the citizen comments at the September 11,
34
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
2023 council meeting rather than wait until the scheduled work session. Paquette apologized for
whatever chaos had come out of the situation.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Sorensen thanked council for approving several contracts and equipment purchases
tonight.
Finch thanked Marie Gage for bringing positive interactions to council. He thanked HEA
for their presentation.
Barnwell said he went through a similar rigmarole with proof of insurance for his boat. He
encouraged people to get out and vote on Tuesday, October 3, 2023. He thanked HEA for their
communication and transparency. Barnwell fully supported selling the electric utility to HEA.
Calhoon thanked council member DeMoss for her service on city council.This month was
the 100th anniversary of the American Legion Auxiliary Unit no. 5.
Wells said all council members had received an email about the issue with the proof of
insurance required for the travelift. Wells had spoken with the harbormaster's office about the
issue. In order to be able to use the city travelift, a person had to be able to prove they owned the
boat. Wells noted that city harbor staff had endured a lot of verbal harassment on this issue. On
another topic, Wells felt the SEUAHC had a private agenda and they also tried to discredit Rob
Montgomery at every opportunity. Overall,Wells was extremely disappointed with the committee.
Clerk's Note - Police Chief Alan Nickell escorted Aaron Nelson out of the council
chambers due to disruptive behavior.
Osenga said the Seward Seahawks football team was doing very well. He enjoyed his time
working with council member DeMoss. He clarified his smile during Dunn's was at the humanity
of people being considerate during road construction. Her story quickly shifted tones and he didn't
react fast enough.
McClure noted it was difficult to show no emotion during a meeting. McClure said the
endless traffic and construction issue was wearing thin on residents. She looked forward to the
improved roads and reminded everyone to be kind. On another topic,the Realtors Convention and
Pioneers Convention were wonderful events. The Seward Seahawks football team was having an
amazing season. McClure thanked council for a good meeting and reminded people to get out and
vote.
ADJOURNMENT
The meeting was adjourned at 9:12 p.m.
35
City of Seward,Alaska City Council Meeting Minutes
September 25, 2023 Volume 42, Page
Kris Peck Sue McClure
City Clerk Mayor
City Seal)
36
AMP
Resolution 2023-113 :
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, ACCEPTING AND APPROPRIATING
COMMUNITY ASSISTANCE PROGRAM FUNDS IN THE AMOUNT
OF $107,070.85 FOR THE PURPOSE OF CAPITAL PROJECTS
RELATED TO FIRE, PUBLIC SAFETY AND ROAD MAINTENANCE
Documents:
Agenda Statement
Resolution 2023-113
Attachment:
o Letter from State of Alaska, Department of
Commerce, Community, and Economic
Development
o City of Seward Capital Improvement Plan 2023-
2028
o Resolution 2022-098
37
City Council Agenda Statement
Meeting Date:October 9, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Sully Jusino, Finance Director
Agenda Item: Resolution 2023-113: Accepting and Appropriating Community Assistance
Program Funds in the Amount of $107,070.85 for the Purpose of Capital
Projects Related to Fire, Public Safety, and Road Maintenance
Background and justification:
The Community Assistance Program, formerly known as Community Revenue Sharing, provides
funding to municipalities that provide services such as fire protection, water and sewer, public road
maintenance, and solid waste management.
The program is funded by state budget appropriations. Program funding decreased from $141
million to $30 million and in 2022 we received $136,622.12. it was unknown if the program would
be funded for 2023. Because allocation of program funds was not anticipated, the City of Seward
FY23_24 operating budget does not contain budgeted revenue for the funds.
The State Revenue sharing funds have become more uncertain over time and to avoid factoring
one — time uncertain revenues into the City's operating budget, the City has operated under a
policy of utilizing one-time revenues to fund capital needs. Community Assistance Program Funds
in the amount of $107,070.85 will be appropriated to the General Fund and will be transferred to
the Capital Acquisition Fund in accordance with the City's budget policy.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 107,070.85
This legislation ():
Creates revenue in the amount of: 107,070.85
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
38
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund ():
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
Motor Pool Other
Available Unrestricted Cash Balance*: $ Unaudited numbers
Finance Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
e Adopt Resolution
Other:
39
Sponsored by: Sorensen
CITY OF SEWARD,ALASKA
RESOLUTION 2023-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING AND APPROPRIATING COMMUNITY
ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF $107,070.85 FOR
THE PURPOSE OF CAPITAL PROJECTS RELATED TO FIRE, PUBLIC
SAFETY AND ROAD MAINTENANCE
WHEREAS, the Community Assistance Program, formerly known as Community
Revenue Sharing, provides funding to municipalities that provide services such as fire
protection, water and sewer, public road maintenance, and solid waste management; and
WHEREAS, the program is funded by state budget appropriations; and
WHEREAS,program funding decreased from$141 million to $30 million and in 2022
we received $136,622.12, it was unknown if the program would be funded for 2023; and
WHEREAS, because allocation of program funds was not anticipated, the City of
Seward 2023 operating budget does not contain budgeted revenue for the funds; and
WHEREAS, the City unexpectedly received $107,070.85 from the Community
Assisting Program; and 100% of those funds will be transferred from the General Fund to the
Capital Acquisition Fund to be used for capital projects related to fire,public safety and road
maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Capital Improvement Plan for FY23_FY24, which is attached hereto and
made a part hereof by reference, is hereby adopted.
Section 2. The Assistance Program funds in the amount of$107,070.85 is hereby accepted
and appropriated to 01000-0000-4200 in the General Fund Revenue Sharing Account and will be
transferred from the General Fund 01000-0000-3710 to the Capital Acquisition Fund 80010-0000-
3700 to be used for capital projects related to fire,public safety and road maintenance.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
October, 2023.
40
CITY OF SEWARD, ALASKA
RESOLUTION 2023-113
THE CITY OF SEWARD,ALASKA
Mayor Sue McClure
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
City Seal)
41
of -P Department of Commerce, Community,
C1liye,, THE STATE and Economic Development
01ALASKA DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
Fairhank,,Office
455 Third Avenue, Suite 140GOVI:RN>R\11}ai 1)('\'LI:AVI
Falrbanks, Alaska 99701-3110
ALAS
P
Fax. 907,451 2742
September 14, 2023
Scott Nleszaros, Manager
City of Seward
P.O. Box 167
Seward AK, 99664 J
RE: FY24 Community Assistance Program (CAP)
Dear Mr. Nleszaros:
The Division of Community and Regional Affairs, (DCR',) is pleased to announce the n'24
Community assistance Program (CAP) payment for your communirv. The FY24 CAP payment for
City of Seward is: S 107,070.85.
Entities that submitted all the required documentation for eligibility will be issued their CAP
payment. Entities that have not vet submitted the required documentation for eligibility will be
issued their calculated payment amount, once received.
To check the status of your CAP payment,go to the DCRa website at:
https://«-x-,-%v.commerce.alaska.cn /dera/e(;rantsOnl.ine/]'ages/RevenueSharing.aspx
The: status report will indicai iin r.quired documents needed to disburse your payment.
If there are any questions concurring the Community Assistance Program payment, please contact
ine at: (907)451-2718 or caa Cdalaska.gov.
Sincere y,
1 a '
r v Phillips
RECOVID
Grant Administrator 3
42
C C C C
Pa Pa Pa Pa V Pa
L y y L C C C
O O O
O N N N N N N Il i i Il Y
r
U U U Il U Il U U U U U U U
C-
i K K .C. .C-
i .
C-
i Q J K
cc
O 0 0 0 0 O 7 O O O M
OJ OJ 'I-
0
V}S?!R!R!R!R!R !R!R!R!R!R!R !R !R !R !R!R!R!R !R!R!R!R !R!R
y O O
O O O O OJ lO O
O
cl O O O O
L O O O O
M M
N 0 7 N 7 M N N •--i N 7 O N OJ O'; O O O N N •--i O N O N
y U
U
NLO
o
O N
N
O
P
A A
w
N N
a+
O W
N
cy')
M N N N 7 O _ v)
N 'OI Ien e en
i•i y O O O O O O O _ O O O
R
a
O O O O O O O
N M N N N
OJ N N •--i
N N
VT s?tR tR tR tR tR tR tR tR tR --
C U N N N N N N N N N N N N N N N N N N N N
R
o. o.o. o.n n n n o.o.o. o.o.o. d d d d d d n n z n n n nz z z z z .r, z z z z z z z z z z z
Y
0 O i c
U d p 0 c
c
U
3
N U d Y mAt0
z o 3 :9 o c `, E o m y
m U > a .. i z 3 o in a w g Q c7
z s - v .M. o a LL m a O m a Y s E a
n c
i :9 `° J
o-
m c c
o LL m `° g a o m
a a o+a L a d3 U N ~ n n o 3 m IV
0'p_ t0 z N y N
s
e tL0 T
d N O O ..
m a v N - K N
T p
c = O a t0 LO
U m m E c y m a` o z x E
0.
L uy o o y ocn EU o.z -No ° 3 m aaLL o o m5 ao c0 - o "c c wxa 'a y nEm o
m a
o > w n m o E s z m o N X m '
m n 3 s ,«
10
T °- m o - c
d n a x z e d m a
U B Q m e c aei - 0 `p u z o y
e o m xk p e T
y U K O U ` a x
c C7 3 o r o c N c Ae o
y Y T m
m 3 N
O
3 s o
w12
m 2
O
L U oUL c 3 as N a 5aJ E
c
rna a 3 .+ dc JJ nH ym an " dm o y - acc N dnwmnom
o in m E o m °° m >>a 0
A H z K (A (A z 0 C)' a(A (A z Y D U >>> J 0 K K 2 K a 0
m >m > m m m mm >m >m >m >m >m
w w w w w w w w w w w w 2 2 2 2 2 2 2 (A (A (A (A (A (A
N
o
V] L C
Y
1
C7 V1 C
Y do Y
0
U
o
O NNOMVN
9
0 y
VT s? tR tR tR tR tR tR tR -- tR -- 69 VN
L O O
N ON I N O O O O
R F
N
O
0 n
M o0 NpM
yO
w
O
Vi O
a N O
N N
N
w a i 0 U N M
U y
R N
U
O
CL L vi a
N
O
W
M
N
M
VT s? tR tR tR 69
M
ON
Vi
C U N N N N N
N t0 t0 N N= N= m
z z n n z z c-z c- n
N C
C C
C j ` — L
N C L E N
d
n
N
E
N a m m O O L Y
A w e a
NU (n
N C m o 0o 3 N0
V N O D U N m m
C N O
U 2: 2
N N N N N N N N N
3 3 3 3 3 3 3 3 3 a
V1 >V1 >V1 >V1 >V1 >V1 >V1 >V1 >V1 Y
a
CITY OF SEWARD, ALASKA
Sponsored by: Bower
RESOLUTION 2022-098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING AND APPROPRIATING COMMUNITY
ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF$136,622.12 FOR
THE PURPOSE OF CAPITAL PROJECTS RELATED TO FIRE, PUBLIC
SAFETY AND ROAD MAINTENANCE
WHEREAS, the Community Assistance Program (CAP), formerly known as
Community Revenue Sharing, provides funding to municipalities that provide services such
as fire protection, water and sewer, public road maintenance, and solid waste management;
and
WHEREAS, the program is funded by state budget appropriations; and
WHEREAS,program funding decreased from$141 million to $30 million and in 2021
it was unknown if the program would be funded for 2022; and
WHEREAS, because allocation of program funds was not anticipated, the City of
Seward 2022 operating budget does not contain budgeted revenue for the funds; and
WHEREAS, the City unexpectedly received $136,622.12 from the Community
Assisting Program; and 100% of those funds will be transferred from the General Fund to the
Capital Acquisition Fund to be used for capital projects related to fire, public safety and road
maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby accepts the Community Assistance Program
CAP)funds in the amount of$136,622.12 for the purpose of capital projects related to fire,police,
public safety, and road maintenance.
Section The Capital Improvement Plan for FY22, which is attached hereto and made a
part hereof by reference, is hereby adopted.
Section 3. The Assistance Program funds in the amount of$136,622.12 is hereby accepted
and appropriated to 01000-0000-4200 in the General Fund Revenue Sharing Account and will be
transferred from the General Fund 01000-0000-3710 to the Capital Acquisition Fund 80010-0000-
3700 to be used for capital projects related to fire, public safety and road maintenance.
Section 4. This resolution shall take effect immediately upon adoption.
45
CITY OF SEWARD, ALASKA
RESOLUTION 2022-098
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`h
day of September, 2022.
THE ICI OF
77KA
C-hirist erry, ayor
AYES: Calhoon, Casagranda, DeMoss, Osenga, McClure, Te
NOES: None
ABSENT: Wells
ABSTAIN: None
ATTEST:
renda J. Ball 'ImmMC
City Clerk
itse
0i
T
e'
CF-
o-
e-T - !e ' S L L 1+- e • a
46
City Council Agenda Statement
Meeting Date:September 12, 2022
To: City Council
Through: Janette Bower, City Manager
From: Sully Jusino, Deputy Finance Director
Agenda Item: Resolution 2022-098: Accepting and Appropriating Community Assistance
Program Funds in the Amount of $136,622.12 for the Purpose of Capital
Projects Related to Fire, Public Safety and Road Maintenance
Background and justification:
he Community Assistance Program, formerly known as Community Revenue Sharing, provides
funding to municipalities that provide services such as fire protection, water and sewer, public road
maintenance, and solid waste management.
The program is funded by state budget appropriations. Program funding decreased from $141
million to $30 million and in 2021 it was unknown if the program would be funded for 2022.
Because allocation of program funds was not anticipated, the City of Seward 2022 operating budget
does not contain budgeted revenue for the funds.
The State Revenue sharing funds have became more uncertain over time and to avoid factoring
one—time uncertain revenues into the City's operating budget,the City has operated under a policy
of utilizing one-time revenues to fund capital needs. Community Assistance Program Funds in the
amount of $136,622.12 will be appropriated to the General Fund and will be transferred to the
Capital Acquisition Fund in accordance with the City's budget policy.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 136,622.12
This legislation ():
x Creates revenue in the amount of: 136,622.12
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund ():
X General SMIC Electric Wastewater
Boat Harbor Parking Wat F1 Healthcare
Motor Pool X Other Available CA Funds $800,940.24
Unassigned Fund Balance*: 5,405,940.93 unaudited numbers
Available Unrestricted Cash Balance*: $ 7,988,191.37
Finance Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
e Adopt Resolution
Other:
AMP
Resolution 2023-114
A Resolution of the City Council of the City of
Seward, Alaska, Urging the Alaska Legislature and
Governor to fully fund the municipal Harbor
Facility Grant Program in the FY 2025 State Capital
Budget
Documents:
Agenda Statement
Resolution 2023-114
49
City Council Agenda Statement
Meeting Date: October 9, 2023
To: City Council
Through: Kat Sorenson, City Manager
From: Norm Regis, Harbormaster
Subject: Resolution 2023-114: Urging the Alaska Legislature and
Governor to fully fund the municipal Harbor Facility Grant
Program in the FY 2025 State Capital Budget.
Background and justification:
The City of Seward received funding in 2016 from the Harbor Facility Grant program with support
from other communities that have not requested funds. The City of Seward would like to support
other communities.
The grant program was started because the State of Alaska transferred the responsibility for its
State-owned harbors to local municipalities, but many harbors needed new capital investment. It
is currently estimated that the backlog of projects necessary to repair and replace these former
State-owned harbors has increased to over $500,000,000.
For FY 2025 many municipalities have grant applications pending with a total cost to the state of
7,644,677. The grant program has only been fully funded twice.
The grant program is the City's best means to replace its docks and keep customer rate increases
to a minimum, with renewing our support to keep this grant funded each year would benefit other
communities and the City of Seward for future harbor improvements.
DOT Grant Program:
The Municipal Harbor Facility Grant Program is managed by DOT&PF. The program provides
50/50 matching funds to eligible applicants. The program was created in 2006 but was not
funded until 2007. The legislature supplied funding in subsequent years(but not in 2009). The
money can only be used for construction-ready projects,not for planning or engineering. This
grant program is funded on an annual basis at the discretion of the Alaska Legislature and
consists of two tiers, Tier I and II. With State revenues projected to decline over the next few
years, funding for the municipal Harbor Facility Grant Program will be a bigger challenge for
the Legislature.
50
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.5.1 Maintain a thriving port of Seward through harbor
improvements, infrastructure expansion, and implementation of
management plans.
Strategic Plan: Complete the renovation of the Seward Boat Harbor
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation ():
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
X Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
X Not applicable
Fund Balance Information
Affected Fund ():
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
Note:amounts are unaudited
Available Fund Balance
Finance Director Signature:
Attorney Review
Yes Attorney
Signature:
X Not applicable Comments:
Administration Recommendation
XeAdopt AM
Other:
51
Sponsored by: Sorensen
CITY OF SEWARD,ALASKA
RESOLUTION 2023-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,URGING THE ALASKA LEGISLATURE AND GOVERNOR TO
FULLY FUND THE MUNICIPAL HARBOR FACILITY GRANT
PROGRAM IN THE FY 2025 STATE CAPITAL BUDGET
WHEREAS, in 1999 the State of Alaska transferred ownership of harbors to the
communities; and
WHEREAS, it is estimated that the backlog of projects necessary to repair and replace
these former State owned harbors has increased to over $500,000,000; and
WHEREAS,the municipalities of Sitka and Juneau have committed to contribute half of
their project cost in local match funding for FY2025 towards harbor projects of significant
importance locally as required in the Harbor Facility Grant Program; and
WHEREAS, for each harbor facility grant application these municipalities have
committed to invest 100% of the design and permitting costs and 50% of the construction cost;
and
WHEREAS, other communities have supported Seward with resolutions to the state to
fund the Facility Grant Program; and
WHEREAS, during the last fifteen years the Municipal Harbor Facility Grant Program
has only been fully funded twice.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager be directed to urge the Alaska Legislature and Governor to
fully fund the Harbor Facility Matching Grant Program in the amount of$7,644,677 in the FY2025
State Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan
coastal communities.
Section 2. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
October 2023.
52
CITY OF SEWARD, ALASKA
RESOLUTION 2023-114
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
City Seal)
53
Agenda Statement
Meeting Date: October 9, 2023
From: Kris Peck, City Clerk
Agenda Item: Certification of the October 3, 2023 Regular
Municipal Election
BACKGROUND &JUSTIFICATION:
The City conducted its annual municipal election on Tuesday,October 3,2023. The Canvass of the
election was conducted on Thursday, October 5, 2023. A report stating the final results of the
election, including votes cast by absentee and questioned voters, is attached for your certification.
The newly-elected council members will be sworn and seated as the first item of business at the
October 23, 2023 regular meeting.
RECOMMENDATION:
Certify the October 3, 2023 regular city election and declare the results final.
54
CITY OF SEWARD r.:.........
Kenai Peninsula Borough
Regular Municipal Election Y'esday, 1 00c2 Ei 3, 2023
October 3, 2023 TabnLator
Sew
Nd°,e
05865 Seward lowed Point
Election Day Results Tape Ta40DuLator ,°
does not include Absentee, Special Needs, or Questioned Ballots) Voting Location
City of S,,,
Voting Location ID
26
SEWARD CITY COUNCIL TWO FOR 3-YEAR TERMS
Tatal Cast 629
BARNWELL, Robert ' Bob" 225 Total voters 629
CRITES, JuLie 223
SNOWDEN, Brad 29
Wr1tE3-lrl
TOTALS for ALL BaLLots
TataL Cast 629
Totat Votes 494 TetaL Voters 629
BOROUGHSEWARDCITYPROPOSITION1 (l) MICCICHEMAPeterYOROa 3-YEAR TERM (1)
273
Yes - A yes vote approves the sale Write-in 9
of the BLBCtr1C Utl Llty. 143
TataL
In
2$
2SEWARDBEARCREEKFLOODSERVICEAREA
No - A no vote means the City of SEAT A (1)
Seward retains the eLectric utility. : 170 HE TICK, DavidW. 271
Write-in 6
Total Votes 313 TataL
in
277
SOUTH KENAI PEN HOSPITAL SERVICE AREA -
SEWARD CITY PROPOSITION 2 (1) SEAT D (1)
HIGHLAND, Roberta 0
Yes - A yes vote changes the Write-in o
Charter language to a majority
Total Votes o
approval requirement,122 SOUTH KENAI PEN HOSPITAL SERVICE AREA -
No - A no vote retains the original
sEArE a)
ROBERTS, Francle 0
Write-in U
Charter Language of a three-fifths TotaL Votes D
approvaL requirement.188
SOUTH KENAI PEN HOSPITAL SERVICE AREA-
TotaL Votes 31O SEAT F (1)
FLETCHER, Tamara U
Write-in 0
I,taL Votes 0
Unit Mode L: ICP2 (1.4) 1EW)ARD CITY COUNCIL TWO FOR 3-YEAA TERMS
Unit Serial.: VAL23100179-004 BARNWELL, Robert Bob' 225
Protective Counter: 711 CRITES, J6L ie 22
SNOWDEN, Brad 29
Software Version: 5.17.15. 1 write-in 7
Total Votes 484
CertifiGatibn SEWARD CITY PROPOSITION 1 (1)
Yes -A yes vote approves the sale
of the alectric utility. 143
WE, THE UNDERSIGNED ELECTION OFFICIALS, Seward etAin5 t t,:us L
the
rictutility.: 170
HEREBY CERTIFY THAI THE ABOVE ELECTION IotaL Votes 313
WAS HELD IN ACCORDANCE WITH THE LOCAL SEWARD CIM PROPOSITION 2 (1)
AUTHORITY ELECTION ACT D REGULATIONS OF Charterr yes vote tooaagire oo"ty
THIS LiRI5D TION,approval requirement. 122
Na -A no vote retains the original
Charter language of a three-fifths
approval requirement. 188
Total Votes 33U
Ins ctor Signature Unit Model. ICP2 f1-4)
Unit Serial: VAL231OU179-0U4
Protective Counter. 711
11 Software Version: 5,1`1.15.1
Inspector Signatiff. Certification
WE, THE UNDERSIGNED ELECTION OFFICIALS,
HEREBY CERTIFY THA1 rHE ABOVE ELFCTIDN
1. -------- -----
WAS HELD IN ACCORDANCE WITH THE LOCAL
nspector 19IlatLlI - _ I'llHISRISDLE,"" ACT D REGULATIONS CF
In Pe or Signature Ins ctor Signature
14------
lnspeCt°r- Stiyatl 11
Po L C c L used nspector
Tuesday Oct 3 20:09:13 2023
In Pe or Signature - - - --------
POLL closed
Tuesday Oct 3 20:09:13 2623
55
FINAL CERTIFICATE OF RESULTS FOR THE
CITY OF SEWARD REGULAR MUNICIPAL ELECTION
HELD OCTOBER 3, 2023
The City Canvass Board has canvassed the absentee, special needs, and questioned ballots of the
Regular Municipal Election held October 3,2023. The canvass took place on Thursday,October 5,
2023. Their totals are:
ABSENTEE AND QUESTIONED BALLOTS VOTED
Absentee In Person ballots voted 89
Absentee By Mail ballots voted 17
Questioned ballots voted 8
Special Needs ballots voted 16
TOTAL ABSENTEE AND QUESTIONED BALLOTS VOTED 130
REJECTED
Absentee In Person N-ep o 1,4
note reason
Absentee By Mail
note reason
Questioned 00e 0-t-4
note reason
Special Needs
note reason
TOTAL REJECTED
COUNTED
Absentee hn Person ballots voted
Absentee By Mail ballots voted
Questioned ballots voted 0
Special Needs ballots voted o
TOTAL COUNTED
October 3,2023 City of Seward Regular Election
Final Certificate of Results
Page 1 of 3
56
FINAL CERTIFICATE OF RESULTS FOR THE
CITY OF SEWARD REGULAR MUNICIPAL ELECTION
HELD OCTOBER 3, 2023
TWO Cty_Council Seats Available (Three-Year Terms)
Election Day Votes Canvass Votes Total Votes
BARNWELL, Bob 225 7 Y 3 0 IS
CRITES, Julie 223 3
SNOWDEN, Brad 29
Write In 7 SC' Z
PROPOSITION NO. 1
Shall the City of Seward sell the Seward Electric Utility with the negotiated terms and conditions
previously approved by City Council that are contingent on voter approval?
Yes - A yes vote approves the sale of the electric utility.
No - A no vote means the City of Seward retains the electric utility.
Election Day Votes Canvass Votes Total Votes
YES 143 13 E 2,
NO 170 7 C/
Seward Charter 13.4. - Disposal of municipal utility plants and utility property.
The council may sell, lease or otherwise dispose of a municipal utility or of property and interest
in property used or useful in the operation of a utility only after a proposition to do so is
approved by three-fifths of the electors of the city voting on the proposition.
Formula to determine result:
Yes votes xxx /Total Votes = xx% Clerk's Note: 182/431= 42.2 %
Note- If Proposition 2 passes, the Charter requirement would be reduced to a majority
requirement.
October 3,2023 City of Seward Regular Election
Final Certificate of Results
Page 2 of 3
57
FINAL CERTIFICATE OF RESULTS FOR THE
CITY OF SEWARD REGULAR MUNICIPAL ELECTION
HELD OCTOBER 3, 2023
PROPOSITION NO. 2
Shall the City of Seward Charter Chapter 13.4 be amended to read as follows: (new language is
underlined and bolded, and deleted language is stricken):
13.4. Disposal of municipal utility plants and utility property.
The council may sell, lease or otherwise dispose of a municipal utility or of property and interest
in property used or useful in the operation of a utility only after a proposition to do so is
approved by three-fifths a majority of the electors of the city voting on the proposition.
Yes - A yes vote approves amends the approval requirement language.
No - A no vote retains the approval requirement language.
Election Day Votes Canvass Votes Total Votes
YES 122 3 7 f
NO 188 Z Z 70
Seward Charter 14.3. -Amendment of Charter by council action.
When an amendment is proposed by the council, it shall be submitted at the time of any election
to be held in the city not less than sixty days after its proposal by the council, or at a special
election called by the council for the purpose of voting thereon. Such amendment of the Charter
shall become effective if approved by a majority of qualified voters voting on the question.
Formula to determine result:
Majority (50% + 1) of YES Votes Required to Carry
Clerk's Note: 159/429 = 37 %
October 3,2023 City of Seward Regular Election
Final Certificate of Results
Page 3 of 3
58
FINAL CERTIFICATE OF RESULTS FOR THE
CITY OF SEWARD REGULAR MUNICIPAL ELECTION
HELD OCTOBER 3, 2023
SUMMARY OF ELECTION
A total of 1,796 people were registered to vote in this precinct for this election
A total of 313 people signed the register and voted in person on election day
A total of 16 (x) special needs ballots were issued and returned on election day and
x) special needs ballots were issued and returned during the AVO
period
A total of 8 questioned ballot was voted on election day
A total of 17 (0) by-mail ballot was turned in on election day and (17) absentee by-
mail ballots were received during the AVO period
A total of 89 absentee in-person ballots were voted during the AVO period
Totaling 443 1 ballots voted
Minus rejected ballots (Determined by the Canvass Board)
Therefore, ballots counted for this election
Equaling 5% voter turnout
Upon completion of the canvass, it is our opinion that the results compiled above accurately reflect
the final totals for the Regular City Election held October 3, 2023 in the City of Seward, Alaska.
Dated this 5"' day of October, 2023.
Cam. c
October 3,2023 City of Seward Regular Election
Final Certificate of Results
Page 4 of 3
59
n,r
PORT AND COMMERCE ADVISORY BOARD (PACAB)
APPLICATION
NAME:Lt
STREET ADDRESS: 33 8 a
MAILING ADDRESS: S-D L!"5. ` ?= CnU T
HOME TELEPHONE BUSINESS PHONE:qo -1 a dL{
EMAIL: %IN'S ,huAk•et 1 3 QY' r'._ _..
LENGTH OF RESIDENCY IN THE SEWARD AREA: e C -S
PRESENTLY EMPLOYED AS: }4Qx 601 t
List any special training, education or background you have which may help you as a member of the
Board:
Have you ever been involved in port operations? If so, briefly describe your involvement:
f b
I am specifically interested in serving on the Port and Commerce Advisory Board because:
c rV\. It t -r ee i ( 1 r 1 i r 4V, I Y10 r C_ GZ Oct ` u- t oLe
Qa OO cVl r cit
Have you ever served on a similar board elsewhere? Yc or No
If yes,wherZ sj O NltU'_?'"`hen? d D I L4 !LC,t.r r2 r1-r
Are you available for meetings at noon (second Wednesday of each month)? (Yes)Dr No
If appointed, are you willing to travel occasionally)? Yes r No
r x4z/ /I DECEIVE®
A URE DATE
SEP 2 2 2023
OFFICE OF THE
CITY CLERK
60
AGENDA STATEMENT
Meeting Date: October 9, 2023
From: Kris Peck, City Clerk
Agenda Item: Guidelines for Reconsideration
BACKGROUND &JUSTIFICATION
On September 25, 2023, council failed Resolution 2023-112: Scheduling a Special Election to
Repeal Resolution 2023-88 and Resolution 2023-89 to be held on Tuesday,November 28, 2023
On September 26,2023,the city clerk received a written request from Council Member Barnwell to
reconsider the resolution. Council Member Barnwell voted on the prevailing side,and submitted the
request prior to 5:00 p.m. on September 26, 2023, and so the request is considered timely and
acceptable.
PROCEDURE FOR RECONSIDERATION
Seward City Code 2.10.065 (e) Reconsideration.
A motion to reconsider may be applied to any ordinance,resolution or action of the council and has
precedence over all motions except the motion to adjourn.
1) A councilmember may make a motion to reconsider only if:
a. The councilmember voted on the prevailing side on the question to be reconsidered;
b. The councilmember makes the motion to reconsider on the same day and at the same
meeting at which the vote to be reconsidered was taken; or
c. The councilmember files with the clerk not later than 5:00 p.m. on the first city business
day following the day on which the vote was taken a notice of intent to reconsider and then
makes the motion to reconsider at the next regular council meeting. The councilmember
may file by telephone provided that the notice of intent to reconsider is signed before the
motion is considered.
2) A motion for reconsideration requires a two-thirds vote to carry.
3) For the purposes of this section, a council meeting which is recessed and reconvened on a
different day shall constitute one meeting. The reconvened session of such a meeting shall not
constitute the next regular council meeting as that term is used in this section.
4)Only one motion to reconsider shall be entertained on any ordinance,resolution or other action
even if the council overturns the original action. If a motion to reconsider a particular ordinance,
resolution or other action fails,a second motion to reconsider the same action shall not be in order.
61
5)Actions which may not be reconsidered. The following motions may not be reconsidered:
a. A motion which can be renewed within a reasonable time;
b. An affirmative vote whose provisions have been partly carried out;
c. An affirmative vote in the nature of a contract when the parry to the contract has been
notified of the outcome;
d. Any vote which has caused something to be done which it is impossible to undo;
e. A vote on a motion to reconsider; or
f. When practically the same result can be obtained by some other parliamentary motion.
GUIDELINES FOR THE MOTION TO RECONSIDER
1. Motion to Reconsider
2. Second
3. Discussion is allowed on the motion to reconsider(not on the merits of the resolution)
4. Vote must pass by 2/3 to carry
REFERENCE
2/3 Vote Chart
7 council= 5 votes
6 council=4 votes
5 council=4 votes
4 council= 3 votes
If the motion to reconsider is approved,the resolution will go back on the floor in its last state prior
to the final vote on the main motion. It can then be amended.
If the motion to reconsider fails, the resolution stands.
62
Kris Peck
From: Robert Barnwell
Sent: Tuesday, September 26, 2023 11:25 AM
To: Kris Peck
Subject:vote reconsideration
Hi Kris, please consider this email a formal request to reconsider my vote on resolution 2023-112 at the council
meeting on September 25. Thanks, Bob Barnwell
RECONSIDERATION NOTICE FROM COUNCIL MEMBER BARNWELL 9/26/2023
1
63
UNFINISHED BUSINESS
Resolution 2023-112
Resolution 2023-112: A Resolution Scheduling a Special Election to
Repeal Resolution 2023-88 and Resolution 2023-89 to be held
Tuesday, November 28, 2023.
Documents:
Agenda Statement
Resolution 2023-112
Attachments:
o Referendum Petitions
Clerk's Note - For complete petitions please see
September 25, 2023 City Council Packet
64
City Council Agenda Statement t
Meeting Date: September 25, 2023
t!
i
To: City Council
Through: Kat Sorensen, City Manager
From: Kris Peck, City Clerk
Subject: Resolution 2023-112: A Resolution Scheduling a Special Election to Repeal
Resolution 2023-99 and Resolution 2023-99 to be held Tuesday, November 28,
2023.
Background and justification:
The City Clerk has received two sufficient petitions for referendums to repeal two Resolutions(Resolution
2023-99 and Resolution 2023-89)that placed Proposition No. 1:The Sale of the Seward Electric Utility and
Proposition No.2:The Seward City Charter Amendment on the October 3 regular election ballot. Applicable
Seward City Code for Initiative and Referendum (Section 4.15)is enclosed below.
Here is the timeline for the referendum petitions. City code timeline requirements were met.
The application for referendum petitions were received August 3, 2023
The application was certified on August 17, 2023
The completed petitions were filed with the clerk on September 5, 2023
The completed petitions were certified on September 15, 2023
The clerk submitted the petition to the City Council on the first regular meeting after certification
Although Seward City Code language states that it must be put on the next regular election,these referenda
fall too close to the next regular election to meet the required legal noticing.The Clerk must notice a regular
election 20 days in advance and a special election 30 days in advance. (4.01.045) Absentee voting has
already opened for the regularly scheduled October 3 election.
Given the circumstances and requirements, a special election will need to be scheduled for between
November 28 and December 11, 2023.
Based on historic information, the estimated costs of the election will be $6000.
4.01.045 Publication of notice of elections.
The clerk shall publish a notice of each regular and special election at least twice in one or more newspapers
of general circulation in the city,the first such publication to be accomplished at least 20 days prior to a regular
election,and at least 30 days prior to a special election.The notice shall also be posted on the city's website and in
four public places within the city.
Ord.527,1984;Ord.542,§ 1, 1985;Ord.94-47;Ord. 2002-05;Ord 2004-02; and Charter 10.2;Ord. No. 2022-017,
1, 1-9-2023)
65
4.15.010 Reservation of powers.
A.In accordance with the city charter,the powers of initiative and referendum are reserved to the qualified
voters of the City of Seward.The voters of the city,by initiative, may propose and enact any ordinance which
the city council has power to enact under the charter except as otherwise provided in this section.The voters
of the city, by referendum, may approve or reject any ordinance passed by the city council except as
otherwise provided in this section.
B.Ordinances dedicating revenues;ordinances making, repealing,transferring,or otherwise changing
appropriations; ordinances fixing mill levies; ordinances authorizing the issuance of bonds; and special
ordinances shall not be subject to either initiative or referendum. Ordinances creating courts,defining the
jurisdiction of courts or prescribing their rules shall not be subject to initiative. Ordinances necessary for the
immediate preservation of the public peace, health or safety(emergency ordinances)shall not be subject to
referendum.
Ord. 567, 1986)
Chapter 4.15. Initiative and Referendum
4.15.015 Application for petition.
A.An initiative or referendum is proposed by filing an application with the city clerk containing the
ordinance or resolution to be initiated or the ordinance or resolution to be referred and the name and
address of a contact person and an alternate to whom all correspondence relating to the petitions may be
sent.An application shall be signed by at least ten voters who will sponsor the petition.An additional
sponsor may be added at any time before the petition is filed by submitting the name of the sponsor to the
clerk. Within two weeks,the clerk shall certify the application if the clerk finds that it is in proper form and,
for an initiative petition,that the matter:
1. Is not restricted by§4.15.010(b)of this code;
2. Includes only a single subject;
3. Relates to a legislative rather than to an administrative matter;and
4. Would be enforceable as a matter of law.
B.A decision by the clerk on an application for petition is subject to judicial review.
Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §3, 1989)
4.15.020 Contents of petition.
A.Within two weeks after certification of an application for an initiative or referendum petition,a petition
shall be prepared by the city clerk. Each copy of the petition shall contain:
1. A summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred;
2. The complete ordinance or resolution sought to be initiated or referred as submitted by the sponsors;
3. The date on which the petition is issued by the clerk;
66
4. Notice that signatures must be secured within 90 days after the date the petition is issued;
5. Spaces for each signature,the printed name of each signer,the date each signature is affixed,and the
residence and mailing addresses of each signer;
6. A statement,with space for the sponsor's sworn signature and date of signing,that the sponsor
personally circulated the petition,that all signatures were affixed in the presence of the sponsor,and
that the sponsor believes the signatures to be those of the persons whose names they purport to be;
and
7. Space for indicating the total number of signatures on the petition.
B.If a petition consists of more than one page,each page shall contain the summary of the ordinance or
resolution to be initiated or the ordinance or resolution to be referred.
C.The clerk shall notify the contact person in writing when the petition is available.The contact person is
responsible for notifying sponsors. Copies of the petitions shall be provided by the clerk to each sponsor who
appears in the clerk's office and requests a petition,and the clerk shall mail the petition to each sponsor who
requests that the petition be mailed.
Ord. 567, 1986;Ord. 618, §4, 1989)
4.15.025 Signature requirements.
A.The signatures on an initiative or referendum petition shall be secured within 90 days after the clerk
issues the petition.The statement provided under§4.15.020(A)(6)shall be signed and dated by the sponsor.
Signatures shall be in ink or indelible pencil.
B.The clerk shall determine the number of signatures required on a petition and inform the contact person
in writing. Except as provided in (e)of this section,a petition shall be signed by a number of voters equal to
25 percent of the number of votes cast at the last regular election held before the date written notice is
given to the contact person that the petition is available.
C.Illegible signatures shall be rejected by the clerk unless accompanied by a legible printed name.
Signatures not accompanied by a legible residence address shall be rejected.
D.A petition signer may withdraw the signer's signature on written application to the clerk before
certification of the petition.
E.If the ordinance or resolution that is the subject of an initiative or referendum petition affects only an
area that is less than the entire area of a city,only voters residing in the affected area may sign the petition.
The clerk shall determine the number of signatures required on the petition and inform the contact person in
writing.The petition shall be signed by a number of voters equal to 25 percent of the number of votes cast in
that area at the last regular election held before the date written notice is given to the contact person that
the petition is available.
Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §§5,6, 1989)
4.15.030 Sufficiency of petition.
A.All copies of an initiative or referendum petition shall be assembled and filed as a single instrument.
Within ten days after the date the petition is filed,the clerk shall:
Created: 2023-09-13 09:18:30 [EST]
Supp.No.26-1)
Page 3 of 7
67
1. Certify on the petition whether it is sufficient; and
2. If the petition is insufficient,identify the insufficiency and notify the contact person by certified mail.
B.A petition that is insufficient may be supplemented with additional signatures obtained and filed before
the eleventh day after the date on which the petition is rejected.
C.A petition that is insufficient shall be rejected and filed as a public record unless it is supplemented under
subsection (b)of this section. Within ten days after a supplementary filing,the clerk shall recertify the
petition. If it is still insufficient,the petition shall be rejected and filed as a public record.
Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §7, 1989)
4.15.035 Protest.
If the clerk certifies an initiative or referendum petition is insufficient,a signer of the petition may file a
protest with the city manager within seven days after the certification.The city manager shall present the protest
at the next regular meeting of the city council.The city council shall hear and decide the protest.
Ord. 567, 1986)
4.15.040 New petition.
Failure to secure sufficient signatures does not preclude the filing of a new initiative or referendum petition.
However,a new petition on substantially the same matter may not be filed sooner than six months after a petition
is rejected as insufficient.
Ord. 567, 1986)
4.15.045 Initiative election.
A.The city clerk shall present a certified sufficient petition for initiative to the council at the first regular
meeting after certification.
B.Unless the city council enacts substantially the same measure within 30 days of submission of the certified
petition,the city clerk shall,with the aid of the city attorney,prepare an ordinance or resolution to
implement the petition and shall submit it to the voters at the next regular election.
C.The ordinance or resolution initiated shall be published in full in the notice of the election but may be
summarized on the ballot to indicate clearly the proposal submitted.
D.If a majority vote favors the ordinance or resolution, it shall become effective upon certification of the
election, unless a different effective date is provided in the ordinance or resolution.
E.The council may at any time not less than 20 days from the date of the election adopt an ordinance or
resolution to implement the petition. In that event,a vote on the initiative shall not be held.
Ord. 567, 1986)
Created: 2023-09-13 09:18:30 [EST]
Supp.No.26-1)
Page 4 of 7
68
4.15.050 Referendum election.
A.Unless the ordinance or resolution is repealed by the council,when a petition seeks a referendum vote
the clerk shall submit the matter to the voters at the next regular election. If no regular election occurs
within 75 days of the certification of a sufficient petition,the council shall hold a special election within 75
days of submission to the council.
B.If a petition is certified before the effective date of the matter referred,the ordinance or resolution
against which the petition is filed shall be suspended pending the referendum vote. During the period of
suspension,the city council may not enact an ordinance or resolution substantially similar to the suspended
measure.
C.If the council repeals the ordinance or resolution before the referendum election,the petition is void and
the matter referred shall not be placed before the voters.
D.If a majority vote favors the repeal of the matter referred, it is repealed. Otherwise,the matter referred
remains in effect or, if it has been suspended, becomes effective on certification of the election.
Ord. 567, 1986)
4.15.055 Effect.
A.The effect of an ordinance or resolution may not be modified or negated within two years after its
effective date if adopted in an initiative election or if adopted after a petition that contains substantially the
same measure has been filed.
B.If an ordinance or resolution is repealed in a referendum election or by the city council after a petition
that contains substantially the same measure has been filed,substantially similar legislation may not be
enacted by the city council for a period of two years.
C.If an initiative or referendum measure fails to receive voter approval,a new petition application for
substantially the same measure may not be filed sooner than six months after the election results are
certified.
Ord. 567, 1986)
69
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation:6000
This legislation():
Creates revenue in the amount of:
Creates expenditure in amount of: 6000
Creates a savings in the amount of:
Has no fiscal impact
Funds are():
Budgeted Line item(s): 01000-1110-7804
X Not budgeted
Not applicable
Fund Balance Information
Affected Fund():
X General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Fund Balance 10,245,484.88
Finance Director Signature: 'L
Attorney Review
X Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
XeAdopt
Other:
70
Sponsored by: Sorensen
CITY OF SEWARD,ALASKA
RESOLUTION 2023-112
A Resolution of the City Council of the City of Seward, Alaska, Scheduling a
Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be
held Tuesday,November 28,2023.
WHEREAS, the Clerk's Office received two referendum requests to repeal two
Resolutions (Resolution 2023-99 and Resolution 2023-89) that placed Proposition No. 1:
The Sale of the Seward Electric Utility and Proposition No. 2: The Seward City Charter
Amendment on the October 3 regular election ballot; and
WHEREAS,the Clerk's Office has followed the required timeline and determined the
sufficiency of both referendum requests; and
WHEREAS, the legal election noticing requirements could not be met to place them
on the next regular election, so a special election must be held; and
WHEREAS,the legal window for the special election to be held is between November 28
and December 11, 2023.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Clerk is directed to prepare and hold a Special Election on
November 28, 2023.
Section 2. Funding for this election is hereby appropriated from the expense account
no. 01000-1110-7804 Election with the FY 23 budget.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of
September 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
71
CITY OF SEWARD, ALASKA
RESOLUTION 2023-112
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
City Seal)
72
1
I
j
City of Seward,Alaska Planning&Zoning Commission Meeting Minutes
July 11 2023 Volume 8, Page 19
P
The July 11, 2023 regular meeting of'the Seward Planning & Zoning Commission was
canceled and rescheduled as a work session.
Kris Peck re Sullivan
City Clerk hair
City Seat)
I
1•o fy rE r
tr
r
11OOGPFL4
1 SEAL
n.r
S`•• E 1,..C •
i
l
3
it
J
y
l
i
73
j City of.Seward,Alaska Planning&Zoning Commi.%m4,i+ I,cri,;i:; i fma, ,
August 1 2023 I a.•'rr + I'u,;c
CALL TO ORDER
The August 1, 2023 regular meeting of the Seward Planning & Zoning CoimnISti'011
I
called to order at 7:00 p.m. by Chair Clare Sullivan.
OPENIN(; CEREitiIONY
Clare Sullivan led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Clare Sullivan, presiding, and
Vanessa Verhey r4af a;;*o' ` h;;r-'"i;jjea .
Brenan Hornseth Scan Ulman.
Comprising a quorum of the Commission; and
COUrtney Bringhurst, City Planner
Selena Soto, GIS Technician
Kris Pec]:, City Clerk
1
Excused-Charbonneau
Absent-None
Vacancies-Two
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC IIEARING
Carol Griswold. inside city limits, said she was impressed by the work that cnmm«nity
development had accoinlilislied recently. She said other communities had an overload ol'sic-MIS.
banners, and flans ghat \,erc all competing each other. She appreciated Seward did not hay e
a sign problem like some other Alaskan cities.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Verhey/Hornseth) Approval of Agenda and Consent Agenda
There w as a correction made to the minutes to reflect that Commissioners Monaco and Sta,,,-1,s
k ere absent from that meeting.
Motion Passed Unanimous
I
The clerk read the following approved consent agenda items:
Approval of the June 6,2023 Planning and Zoning Commission. Meeting Minutes
I
i
74
City of Seward, Alaska Planning&Zoning Commission Meeting Minutes
August 1,2023 Volume 8, Page 21
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Proclamations and Awards—None
City Administration Report,
City Planner Courtney Bringhurst said C'omnninity Development had been doing the
groundwork for the Muni Land, Their GIS Technician Selena Soto had been working on GIS
maps for Community Development and Public Works.
Other Reports and Announcements—None
Presentations—None
PUBLIC IIEARINGS
Resolutions Requiring Public Hearing
Resolution 2023-015: of"the Planning and Zoning Commission of the City of Seward, Alaska,
Recommending Kcmii 1'eninsula Borough Approval of the Preliminary Keplat of Original
Tomisite of Se Gard. Shea Rcplat. 1,0[ :i;..V Block 14; Located at 308 tiecond Ave; Creating
Seward 01'"inaI 'I mN ntiitc. Vci,hcv Itchl-,tt, l.ot 2 5 A-1 and Lot 26A,Block 14
1lcrtion (Harnseth/l!Iman)Approve Resolution 2023-11I5
Community Planner Courtney 13ringhurst said the lot was current\ in an "L" shape.
1 he intcrior [(.)t line Nould be removed and the replat would create a 6.000 square foot lot. This
replat t\as tr\mtg tO Clean up an on_-,oin. access i sue with the nei,-hhors. I Ite replat would allow
the stairs. access and parkin+.' Nvnuld all be on the Same lot. The replat would also li\ encroachment
issues caused by the original plats.
Voficc° o lhr p0lic hearing being posted and publi.shcd as reclmrcd l)Y law was noted and the
1)ublic hcaritr , was opened.
Carol Griswold, inside city limits, spoke in opposition to Resolution 2023-15. Griswold
said the replat would create non-conformities. The replat would create a prohibited, non-
conforming lot size. Griswold hoped I'Or a better solution.
NO MIC Cbw aj)pearc d and the lmNic hearin- tit rt-+ cl(). d.
Commissioner Verhey declared a potential conflict of interest because she was the applicant.
Chair Sullivan ruled that a conflict did exist and Verhey was excused from the dais.
75
1
City of Seward,Alaska Planning&Zoning Commission.4tcc ong Minutes
August 1, 2023 I ohmic 8, Page 22
Clerk's Note- Per Scivard Cit Code 2.10.046 E(3) If there are not at least )?W Cr MICil inc inbers
in alhvidance ii-ho are qualifierl to vote. Ilia matter ,shall he tabled trwd the iaxf re,,ldar or
spccial tneefing(it whic'h,Jaur council members cluali icd to v,u!c oa Me awltcr are in attendance.
Motion Automatically Tabled Until Next Meeting When Four
Commissioners Qualified To Vote On The
Matter Are In Attendance
UNFINISHED BUSINESS—None
NEW BUSINESS
i
Other New Business Items
1 Discuss topic for August 1511 work session.
I
Brinuliurst said the topics would include si17n code adjustments as well as lot coverage
requirements 66r multi-family dwcI11.rigs in commercial districts.
INFORMATIONAL ITEMS AND REPORTS
A. Reminder: Tucsda,,. August 15, 2023 Planning and Zoning Work Session at 6:00
p.m. in the Council Chambers, City Hall.
t
R. Reminder: Tuesday, September 5, 2023 regular meeting at 7:00 pm in the Council
Charnbcrs, City I lall.
CITIZEN COMMENTS
Carol Griswold. inside cite limits, said Resolution _1023-015 was very complicated. She
f wanted P&Z to consider carcilully bcl'ore creating more non-conformities. Griswold hoped for a
good resolution that would conform to the code.
COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO
CITIZEN COMMENTS
t
j Sullivan said she was going to look for other possible solutions to Resolution 2023-015,
i ADJOURNMENT
The meeting was adjourned at 7:23 p.m.
I
S E VyqKrisPeckQ i'r, Cl e Sullivan
City Clerk C'0FR,gj ; ';Chair
City Seal)
CIA—"
r
i C • iVEA, o
1rE O
l
r'
rrr t r`6
1
l'
a
City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes
May 3,_2023 Volume 4,Page 124
CALL TO ORDER
The May 3, 2023 regular meeting of the Port and Commerce Advisory Board was called
to order at 12:00 p.m.by Chair Bruce Jaffa.
i
OPENING CEREMONY
I
Bruce Jaffa led the PIcd-c of AIIq,i,i c to the Ilag.
R
ROLL CALL
There were present:
Bruce Jaffa, presiding; and
Lynda Paquette Carl Hughes
Beiijani, ,, Srn4h Fred Woelkers
t
Dwaync Atwood
comprising a quorum of the Board; and
Doti,, Sdiocsslcr, 1't.Nie Works Director
Tone Sicminski, Deputy Harbormaster
lKris Pcc:k. Deputy City ('Jerk
Excused —None
u Absent— Smith
I}
Vacant—One
CITIZEN C'ONINIENTS ON ANY SU13dECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING—None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Hughes/Paquette) Approval of Agenda and Consent Agenda
J
Motion Passed Unanimous
Approval of March 8, 2023 Regular Meeting Minutes.
i
Approval of March 22,2023 Special Meeting Minutes.
Approval of April 5,2023 Regular Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
4
R
77
C'irl rii.S'r>>-m al. .I1aska Por- and Conimcree Advisory Board Meeting Minutes
llrri i. 21i';Volume 4,Page 125
Proclamations & Awards—None
Administration Report.
Public Works Director Doug Schoessler SLinimajPzed his writtcn report in the packet. He
noted the Seward census population of around 2,000 was not retlective of the number of summer
is]-tors %k lio added to tlic o%erall use 01'the S0%,1-17'c ]a',0011S. Paquette wondcred i f the Chamber of
Commerce could provide more detailed statistics on r isitor numbers.
Paquette asked if the Lox cll Point Sewagc Lagoon could be pleased out in favor of a
modern f'icility inside city limits. Schoessler concurred he would like to see thtit happen in the
ILilure. Pa(jucilc recalled the lagoon worked perfectly tcir -20 years until there w is a change in
acration li,i111iient and the lagoon had not behaved the same way since. if there wasn't adequate
air cii-culatioii, the lagoon would freeze and smell hadly.
Atwood askcd if the cuI-rcnt sc\N Lige lagoon teclitiology was considered modern. Schoessler
responded the lagoon design ) as fairly common and acceptable by today's standards.
Paquette noted the Lowell Point Sewage Lagoon was installed prior to all the house:~ that
were built in the area. In other communities, the residents would not typically live so close to the
sewage lagoon.
Woelkers reported seeing large plumes in Resurrection Bay from the effluent that rose to
the surface.Y
Other Reports and Announcements
Alaska Railroad Report. Port Operations Manager Dwayne Atwood summarized his
written report in the packet. l lc handed out i busincs,, card with a QR code for updates on the
Seward Passcngcr Dock.
Hughes asked if the cruise ship nu nib ci's "ere expected to 1nerease. I w ood respt ridcd the
trend was to increase eN cIN year. He felt Seward's ttiture looked very good and was not concerned
about competition from Whittier or Anchorage.
PagLit:tte asked il'a 5,000 passenger cruise ship would be able to dock in Seward. Atwood
said quantum class `cssels were not currcntl% an option for Scw ard- A subst intially larger terminal
would be required to go aIonM kk itli IIic. Ion(,cr (cock.
Presentations None
NEW BUSINESS
Resolutions
t
78
C U..r of.Scli'(Wd, Alaska Port and Commerce Advisory Board Meeting Minutes
Afav i. 2023 1-ohnne 4, Paee 12S
Resolution 2023-003, A Resolution Of The Port And Commerce Advisory Board Of The City
Of Seward, Alaska, Providing Input To City Council On The 2024 Legislative Priorities.
Motion (Paquette/Hughes) Approval of Resolution 2023-003
Schoessler was impressed with the list of priorities PACAB formulated during their April
26, 2023 work session. He felt that was exactly the type of input that council needed from the
board.
l
Sieminski recommended combining the Z-Float extension with the construction of the new
harbormaster office into one legislative priority in order to simplify the funding process.
4
Motion to Amend (Jaffa/Paquette) Combine "Float extension project in the
4 harbor for Z-float" and"Construction of a
new harbormaster office" into one line
item.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS--None
1
CITIZEN COMMENTS -None
s
BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Atwood said it was a eery good meeting and thanked the public works director tier making
a special appearance at the meeting. Atwood noted the real estate situation COLdd be a prohihitin_
factor for a nc%v see\age treatment plant inside city limits.
Woelkers thanked adnninistration for beini,on hand to answer questions.
Hughes said he appreciated the administration f'()r their inlonnation. l lughes N\pis n firm
believer in the development of the heat loop proicct. l l trghcs noted he would not be able to attend
the joint work session on March 22, 2023.
Harharmaster Norm Regis (arrived at 1:18 p.m) explained that combining the two
harbor related items on the le`-ialative priorities list would greatly simpliti the funding, process
1
Paquette thanked everyone I'Or the good meeting. She reminded the board that the May
22. 2021_joint % ork session would require a quoruIII from PACAB. She thanked the public works
dcpartniciit f'()r EMI I their recent efforts of clearing out rocks along Lowcll Point Road.
l
79
I
Citv of5c'.',vnl,Alaska Port and Commerce,I(/k i+ it He)[0'i W,:,,!:'+!" 11;+; rles
Jaffa said lie was proud to help residents of Seward through PAC'AB. l hes'c ,kej'c a lot of
pr( jecls on the verge oFeither (Yreat success ortragedy. Hewas fortunate to p' mirticipatcMa9iuher
o 1'di ffe1-C11t grnups and appreciated the civility and decorum of all the discussions. Courtesy within
disagreenient was important to success.
ADJOURNMENT
The meeting was adjourned at 1:22 p.m.
Kris Peck Bruce Jaffa
Deputy City Clerk Chair
rrrrrrrrrCitySeal}
5 E W..,,r`,
q •A
ors "` 7 A
r
r
r
80
October 2023
October 2023 November 2023
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
29 30 31 26 27 28 29 30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Oct 1 2 3 4 5 6 7
7:00pm P&Z 12:00pm PACAB 11:00am Canvass
8 9 10 11 12 13 14
7:00pm CC Mtg
Council
15 16 17 18 19 20 21
2:00pm Heat Holiday-Alaska
Loop Ad Hoc Day
Mtg(Gateway 12:00pm PACAB
6:00pm P&Z
Work Session
Council
22 23 24 25 26 27 28
7:00pm CC Mtg
29 30 31 Nov 1 2 3 4
Council Calendar 1 10/5/2023 1:05 PM
81
November 2023
November 2023 December 2023
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 1 2
5 6 7 8 91011 3 4 5 6 7 8 9
12 13 14 15 16 17 18 10 11 12 13 14 15 16
19 20 21 22 23 24 25 17 18 19 20 21 2223
26 27 28 29 30 24 25 26 27 28 29 30
31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Oct 29 30 31 Nov 1 2 3 4
12:00pm PACAB
Mtq
5 6 7 8
Regular
10 11
7:OOpm P&Z pm HPC Holiday- Holiday
Veteran's Day
pm HPC Observed
eeting
ouncil
12 13 14 15 16 17 18
7:00pm CC Mtg 2:00pm Heat 12:00pm PACAB
Council Loop Ad Hoc WS
Mtg(Seward
Gateway Hotel
1115 4th Ave,
Seward,AK
99664))
19 20 21 22 23 24 25
6:00pm P&Z Holiday- nj [jHol*day-C*ty
Work Session
Council
26 27 28 29 30 Dec 2
7:00pm CC Mtg
Council Calendar 2 10/5/2023 1:05 PM
82
December 2023 SuMDecember2023 oTuWeTh4oTuWeThFrSaSuMuWeThFr Sa
1 2 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13
1011 12 13 14 15 16 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 29 30 31
31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Nov 26 27 28 29 30 Dec 1 2
3 4 5 6 7 8 9
7:00pm P&Z 12:00pm PACAB
10 11 12 13 14 15 16
7:00pm CC Mtg 2:00pm Heat
Council Loop Ad Hoc
Mtg(Seward
Gateway Hotel
1115 4th Ave,
Seward,AK
99664))
17 18 19 20 21 22 23
6:00pm P&Z 12:00pm PACAB
Work Session WS
Council
CbambeLs-
24 25 26 27 28 29 30
Holiday- Holiday- 7:00pm CC Mtg
Christmas E—Christmas Chambers)
31 Jan 1, 24 2 3 4 5 6
Council Calendar 3 10/5/2023 1:05 PM
83