HomeMy WebLinkAboutRES2023-121 Flatbed with Crane Purchase Sponsored by: Sorensen
CITY OF SEWARD,ALASKA
RESOLUTION 2023-121
A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA
AUTHORIZING THE CITY MANAGER TO PURCHASE A
REPLACEMENT VEHICLE IN THE FORM OF A CHEVROLET
SILVERADO CREW CAB 4X4 CHASSIS WITH A FLATBED AND CRANE
TO REPLACE A 2015 FORD F350 4X4 TRUCK WITH CRANE FOR THE
HARBOR DEPARTMENT AND APPROPRIATING FUNDS IN AN
AMOUNT NOT TO EXCEED $83,186.31
WHEREAS,the Harbor Departments flatbed with crane is vehicle 468 and is over 8 years
old, with more than 88,000 miles; and
WHEREAS, the motor pool fund includes monies for the Harbor Department to replace
this vehicle,which was approved by Council in the 2024 Harbor budget Resolution 2022-117; and
WHEREAS,this vehicle with crane is needed for the Seward Harbor's used oil program;
and
WHEREAS, the vehicle is used to tow a 1000-gallon oil tank which is needed for
collecting, processing, and delivering about 25,000 gallons of used oil annually.
WHEREAS, unit 468 will be placed in the next surplus sale; and
WHEREAS, in accordance with City Code 6.10.120.B, the Harbor Department wants to
make the purchase by using the State of Alaska's purchasing contract; and
WHEREAS, Swickard Auto Group had the lowest price for a vehicle in the amount of
$47,876.00.
WHEREAS, the harbor did additional leg work to find the best price for the flatbed and
crane package with the lowest price coming from Quality Equipment Sales in the amount of
$35,310.31.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a Chevy Silverado Crew Cab
Chassis 4X4 using the state purchasing contract from Swickard Auto Group in the amount not to
exceed$47,876.00.
Section 2. The City Manager is authorized to purchase a flatbed and crane package from
Quality Equipment Sales in an amount not to exceed$35,310.31.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-121
Section 3. The total amount of$83,186.31 will be appropriated from the Motor Pool Fund
account number 03000-2000-8103 on the FY24 budget.
Section 4. The unit 468 is declared surplus to the City's needs, and it can be sold to the
public.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13`h
day of November 2023.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES: Osenga, Calhoon, Wells, Barnwell, Crites, Finch, Mayor McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Kris Peck .`' OF SE{�,''•,,
City Clerk ;.`�tp�'"�,��Q .��
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City Council Agenda Statement
Meeting Date: November 13, 2023
To: City Council
Through: Kat Sorenson, City Manager
From: Norm Regis, Harbormaster
Subject: Resolution 2023-121: Authorizing The City Manager To Purchase A
Replacement Vehicle In The Form Of A Chevrolet Silverado Crew Cab 4X4
Chassis With A Flatbed And Crane To Replace A 2015 Ford F350 4X4
Truck With Crane For The Harbor Department And Appropriating Funds
In An Amount Not To Exceed $83,186.31
Background and justification:
The Harbor Department needs to replace vehicle 468 and has obtained City Council approval in
the 2024 Harbor budget through Resolution 2022-117. The Harbor has a five-vehicle fleet, and the
Crane Truck plays an important role in hauling the City's 1000-gallon oil tank. The flatbed and
crane coupled with the tank are used to pump out used oil at our six (6) designated used oil sites.
The used oil is then transported to SMIC and stored for use in 4 City buildings for heat. Saving the
City money on heating fuel.
The Crane Truck is also used in loading and unloading containment booms and picking up drums
of oil from vessels in the Harbor. Currently, the "Crane Truck" has 88,011. miles. The Harbor
recommends the purchase of a 2024 Chevrolet Silverado CC31043 Crew Cab C 4x4 Chassis using
the State Procurement Contract. According to SCC 6.10.120.13 "The City may utilize competitive
bids obtained by other governmental units. The listed price through Swickard Auto Group for a
plain chassis crew cab truck is $47,876.00. In Addition, the harbor obtained separate and
competitive quotes for the Flatbed ($9,070.31) and Crane ($2,6040.00) for a total cost of
$83,186.31. The Harbor has completed this process and by doing so has saved the city money.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.5.1.1 Encourage the growth and development of an efficient,
functional boat harbor that meets Seward's commercial and
recreational needs.
Strategic Plan: Page 10—Reduce utility cost
Other:
52
Certification of Funds
Total amount of funds listed in this $ $83,186.31
legislation:
This legislation (✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of: $ 83,186.31
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
✓ Budgeted Line
item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):03000-2000-8103
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
✓ Motor Pool Other
Note: amounts are unaudited
Available Fund Balance $ 1,981,137
Finance Director Signature: `
Attorney Review
Yes Attorney
Signature:
✓ Not Comments:
applicable
Administration Recommendation
✓ Adopt
Resolution
Other:
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