HomeMy WebLinkAboutRES2023-123 Police Vehicles Purchase CITY OF SEWARD,ALASKA Sponsored by: Sorensen
RESOLUTION 2023-123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE FOUR
(4) 2024 CHEVROLET TAHOE POLICE PACKAGE VEHICLES FROM
SWICKARD AUTO GROUP UNDER THE STATE OF ALASKA FLEET
VEHICLE CONTRACT, WITH ASSOCIATED UPFITTING AND POLICE
SPECIFIC EQUIPMENT, RADIO EQUIPMENT, SPARE WHEELS, AND
STUDDED TIRES IN AN AMOUNT NOT TO EXCEED A TOTAL COST OF
$311,838.20.
WHEREAS, the police department deploys several vehicles which are aging and need to
be replaced to ensure the safety of the police officers in their emergency roles; and
WHEREAS, the purchase of four (4) Chevrolet Tahoe Police Package Vehicles has been
included in the 2023-2024 police department budget; and
WHEREAS, the vehicles may be purchased using the state competitive purchasing
contract for$52,070.00 ea. for a total cost of$208,280.00; and
WHEREAS,each police vehicle must be professionally equipped with police equipment
including prisoner cages, radars, gun racks,extra emergency lighting, and graphics to identify the
vehicles as a police vehicle,etc.; and
WHEREAS, Alaska Safety is the only company who performs upfitting of police and
emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and
WHEREAS,Alaska Safety will provide upfitting of police equipment for each vehicle for
a total of$65,520.00; and
WHEREAS, ProComm Alaska is the Motorola vendor in Alaska, in-car police radios will
be purchased for each vehicle at a total cost of$27,571.00; and
WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police
Department vehicles will be completed by The Printer in Anchorage, Alaska for a total of
$3,020.00. The installation of the decals will be done by Alaska Safety and the labor cost is
included in the price previously listed.; and
WHEREAS, due to the winter conditions of Alaska the vehicles will be equipped with
studded tires and wheels from Alyeska Tire at a total cost of$7,447.20; and
WHEREAS,the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 (a) (9) provides for the purchase of electronic data
CITY OF SEWARD,ALASKA •
RESOLUTION 2023-123
Page 2 of 2
processing software and hardware systems and communications equipment; and
2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids
obtained by other governmental units; and
3. Swickard Auto Group has been awarded the contract to provide patrol vehicles to the
State of Alaska, and the City of Seward may purchase patrol vehicles under this contract
at an amount not to exceed$52,070.00 ea.; and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Council hereby authorizes the City Manager to enter a purchase
agreement with Swickard Auto Group to purchase four(4) 2024 Chevrolet Tahoe Police Package
Vehicles, Alaska Safety to purchase vehicle upfitting and installation of police equipment,
ProComm Alaska for in-car radios,The Printer for police department decals, and Alyeska Tire for
spare wheels and studded tires.
Section 2. Funding in the amount of$311,838.20 is hereby transferred and appropriated
from the motor pool fund account#03000-1210-8103 on the FY23 budget.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 13th
day of November 2023.
THE CITY OF SEWARD,ALASKA
gui.iNirINQC1 A-w
Sue McClure, Mayor
AYES: Barnwell, Finch, Crites, Osenga,Wells, Calhoon, Mayor McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: ..'stOF+S E,W 9 0.''.
EAR
Kris Peck = ? S
City Clerk = X • •
(City Seal) ��'.,L�'j�,•......•••'•p�
City Council Agenda Statement .
Meeting Date: November 13, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Chief Alan Nickell
Subject: Resolution 2023-123: Authorizing The City Manager To Purchase Four(4)
2024 Chevrolet Tahoe Police Package Vehicles From Swickard Auto Group
Under The State Of Alaska Fleet Vehicle Contract, With Associated
Upfitting And Police Specific Equipment,Radio Equipment, Spare Wheels,
and Studded Tires In An Amount Not To Exceed A Total Cost of
$311,838.20
Background and justification:
The Police Department deploys several police vehicles which are aging and need to be replaced in a
timely manner to keep the city's police officers safe and properly equipped while performing their
patrol duties.
For the 2023-2024 budget, the purchase of four (4) Tahoe's was included and approved by the
council. These will be the only vehicles purchased for the police department during the current
budget cycle.
The vehicles will be purchased under the State of Alaska contract through Swickard Auto Group in
Anchorage, Alaska. The cost of the 4 vehicles under the contract will be $52,070.00 ea. for a total
cost of$208,280.00.
Alaska Safety is the only service within hundreds of miles who outfits police vehicles. They will be
utilized for the vast majority of equipment and upfit of vehicles. This will include items like prisoner
cages, gun locks, radar installation, video installation, console reconfiguration, all emergency
lighting, and labor. This purchase for all 4 vehicles will cost$16,380 ea. for a total of$65,520.
ProComm Alaska is the local Motorola vendor and has been used by the city for decades. They will
provide in-car radios for all 4 vehicles at a total cost of$27.571.00.
The purchase of the vehicle decals will be through"The Printer"in Anchorage,Alaska for a total of
$3,020.00. They have provided the police department decals for decades. The installation of the
decals will be done by Alaska Safety and the labor cost is included in the previously listed price.
Finally, spare wheels and studded tires for the vehicles will be purchased through Alyeska Tire at a
cost of$7447.20 total.
Funding for this purchase is available in the Motor Pool Fund account 903000-1210-8103 for a total
amount of$311,838.20.
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Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: (Page 14) Section: Public Safety
Strategic Plan:
Other: (Page 18) Section: Promote a Safe Community
Certification of Funds
Total amount of funds listed in this legislation: $ 311,838.20
This legislation (✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of: $ 311,838.20
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
✓ Budgeted Line item(s): Motor Pool
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):03000-1210-8103
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
✓ Motor Pool Other
Note:amounts are unaudited
Available Fund Balance 10/31/23. $ 2,292,976
Finance Director Signature: --~
Attorney Review
FYes Attorney Signature:
] Not applicable Comments:
Administration Recommendation
✓ Adopt
Resolution
Other:
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