HomeMy WebLinkAboutRES2023-129 Lawing Substation 3-WayIg
•SPowinna byl•Sgreinsen.
Cf IN OF gEWARDL ALASKA
RESOIXT ON 2023-129
A RESOLITTION D1 'THE' CITY COUNCIL .OPTHE CITY OF SEWARD.
A.LASkA..A1.71110RIZING THE CTII.MA NA O'ER TO PURCHASE. FROM
sou-niERN srms,, LLC,4 THREE,PITASE 'HORIZONTAL. CIRCUIT
SWITCI3 TNI TILE NOT -TO -EXCEED ANIOI_INT OF $ L55,550, INCLUDING
SIIIVPING; POR INSTAIIATION IN EWA RD'S 'LAW ENG S L1BSTATION
NEAR MOOSE PASS.
VVTIEREASi Southern Status._ LL was selected as the imargrre4 emi:Jr for the threu-
ph= hartzontal switch 11-)Ilowing outreAtch to. nitiltipl_c
WHEREAS, t'h± Stain,•was saki:led htlemiNe tracts aTE Opevational spezilicatiOns.
nieet.'s lead nate expeCtation.s, for delivery. .anil .mainiains anoesicaciliiies within the latfo ul
Alaska, which is.criiical co future nia, 17, n,,oance,1J1LIhJhC1Ot1TI mid nvcrall Nimport ind
WHEREAS, a. three-plutsc Etritizr' Iola] -witi-_11 IN an essentnil part of the substation in that
it 'is tke4.1 to open or bypass an electuleal eircuit so i hal a pe dequIpment or tbc-
downstream Cirmit ego.be for rtiOnteirartue and ,a_tity'ptirrioscs:aiuJ
VifFERFA.S1 the. tinyschnEw and ins I !all on of the flew &Midi i pad of the large
infrastrueturn project currently •undt,,;:ay to taniirove-reliattituy ,o1 the City‘ high-yolitige
tram inionr•systein.
:NOW. THEREFORE, BE IT 'RESOLVED BY ME' CITY .COIIMPI, OF THE
ar-v- Of S.ENVARD, All,ASKA, that
Secito-n L The City MAia4gcr is hereby atirhorii...ed:tu purchase fisau LLC.,
a three.phlikhdolciatitiiiuiiwikh for inALrliation In Sewattrs Laoting.Sastatium,
Sedion LFLlndhlgrnMt not -to -exceed amount o1 55.55.0 is hereby aropropriatpl bout
the electric ileparunent`,5 reserves ;gsciptini PO. i534o-000n-8
Section 3 ThiN
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utiorf adopti6n:
PASSED AND:PPROVEDhy (he City Council tif 11*,City nf Se Aldalat
T.laraf triihvr..tribex 2023.
THE CITY OF SEWARD, ALA$KA
Kue McClure, Mayor
CITY OF SEWARD, A L4S KA
IOESOLI ON 203-129
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City Council Agenda Statement
Meeting Date: November 27, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Rob Montgomery, General Manager Electric
Subject: Resolution 2023-129: Authorizing The City Manager To Purchase From Southern
States, LLC, A Three -Phase Horizontal Circuit Switch In The Not -To -Exceed
Amount Of $155,550, Including Shipping, For Installation In Seward's Lawing
Substation Near Moose Pass.
Background and justification:
Work to rebuild key sections of Seward's transmission system to replace aging equipment and
upgrade the system's voltage capacity gotunderway in 2023 and will continue in 2024_ This work is
part of the overall transmission infrastructure project to improve system reliability well into the
future.
Part of this work includes refurbishing Seward's three high -voltage substations: Fort Raymond,
Lawing and Spring Creek. Most of the work at Fort Raymond was completed in 2023, leaving
Lawing and Spring Creek to be completed in 2024. Work at Lawing will begin first. A key piece of
equipment to replace in the Lawing substation is a three-phase horizontal circuit switch that is used
to open or bypass an electrical circuit so that maintenance work or troubleshooting can be safely
performed.
.Multiple vendors were contacted for the project and bids were received from three companies.
Southern States was selected based upon its ability to meet all operational specifications, the 40-
week lead time for delivery, and the fact that Southern States maintains offices/facilities within the
state. Bid amounts were: $131,640, $146,850, and $155,550. While the bid from Southern States
was higher, the company was chosen because its three-way switch meets all operational
specifications, offers a 40-week lead time on delivery, and maintains offices/facilities in Alaska,
Much is critical to ongoing support for maintenance and troubleshooting.
The company with thelowestbid does not maintain offices/facilities in the state which, as stated, is
critical to future support. The company with the second lowest bid could only offer a 100-week
delivery time, which does not meet the construction schedule.
Comprehensive and Strategic Plan Consistency information
This legislation is consistent with (citation listed):
Comprehensive Plan 3.7.1,4 "Continue to upgrade and expand utilities to meet existing needs
and encourage future development."
Strategic Plan:, Reduce Energy Costs — Expand customer base within the Seward Electric
utility area
Other:
105
Certification of Funds
Total amount of funds Listed in this legislation: $ 155,5 50.00
This Legislation (V):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓j:
Budgeted Line item(s):
Not budgeted
Not applicable
$: 155,550.00'
S:
Part of Transmission Infrastructure Project
Fund Balance Information
Affected Fund (✓):15340-0000-8103
General
Boat Harbor
Motor Pool
Available Fund Balance
SN11C
Parking
Other
Electric
Water
s
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
106