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Home My WebLink AboutRES2023-130 PD Scale ServersSponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2023-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH SHI FOR THE PURCHASE OF SCALE COMPUTING SYSTEMS SERVERS FOR THE POLICE DEPARTMENT, IN THE AMOUNT OF $41,250.82. WHEREAS, The City of Seward Police Department currently runs three physical servers that are all past their recommended life cycle of 7 years. The hardware is out of warranty and the version of operating system software is no longer supported by Microsoft. These issues create an increased risk of system failure due to hardware issues along with the absence of continued security patching and updates from Microsoft. Upgrading to new hardware and the latest version of the Windows Server operating system will ensure the system is patched with the latest security updates and has full hardware support from the vendor; and WHEREAS, After reviewing systems from several vendors, the IT department has determined that moving the Police Department servers from standalone physical servers to a hyper - converged platform from Scale Computing is in the best interest of the City and Police Department. Scale Computing's systems will provide increased redundancy by allowing IT staff to virtualize the server workload on the Police Department network; and WHEREAS, Virtualizing the Police Department servers removes the current single point of failure of physical servers by allowing each virtual server to run on a cluster of three servers. In the event of a node failure in the cluster any servers running on that node are moved to the remaining healthy nodes in the cluster. This cluster of servers allows for running the full workload in the event of a single node failure and running critical systems in the event of a two -node failure. This system will provide an added layer of recoverability and security in the event of a cyber incident or system failure, allowing IT staff to meet the goal of minimizing the recovery time from such an event; and WHEREAS, The IT department will work with reseller SHI to purchase the system from Scale Computing utilizing pricing negotiated in WSCA Contract No. ADSP016-00005829, ALASKA STATE CONTRACT # N-2016-VAR-0001; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter into a purchase agreement with SHI for the purchase of Scale Computing systems servers, in substantially the form as attached hereto. Section 2. The City Council finds that the public interest is served by authorizing a sole source contract with SHI, for the purchase of servers and storage systems, and that this purchase CITY OF SEWARD, ALASKA RESOLUTION 2023-130 Page 2 of 2 meets the exemption from competitive procurement requirements in accordance with Seward City Code §6.10.030(4) Section 3. Funding in the amount of $41,250.82 is hereby transferred and appropriated on FY23 Budget from account 01000-1210-8103. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of November 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Barnwell, Wells, Osenga, Calhoon, Crites, McClure NOES: None ABSENT: Finch ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) SEkt 9 • • SEAL J. ♦ { `L j °`qTt OF AA-P.st:•`st 1 1 1 City Council Agenda Statement Meeting Date: November 27, 2023 To: City Council Through: Kat Sorensen, City Manager From: Dustin Phillips, IT Director Subject: Resolution 2023-130: Authorizing the City Manager to enter into a purchase agreement with SHI for the purchase of Scale Computing Systems servers for the Police Department, in the amount of $41,250.82. Background and justification: The City of Seward Police Department currently runs three physical servers that are all past their recommended life cycle of 7 years. The hardware is out of warranty and the version of operating system software is no longer supported by Microsoft. These issues create an increased risk of system failure due to hardware issues along with the absence of continued security patching and updates from Microsoft. Upgrading to new hardware and the latest version of the Windows Server operating system will ensure the system is patched with the latest security updates and has full hardware support from the vendor. After reviewing systems from several vendors, the IT department has determined that moving the Police Department servers from standalone physical servers to a hyper -converged platform from Scale Computing is in the best interest of the City and Police Department. Scale Computing's systems will provide increased redundancy by allowing IT staff to virtualize the server workload on the Police Depaitment network. Virtualizing the Police Department servers removes the current single point of failure of physical servers by allowing each virtual server to run on a cluster of three servers. In the event of a node failure in the cluster any servers running on that node are moved to the remaining healthy nodes in the cluster. This cluster of servers allows for running the full workload in the event of a single node failure and running critical systems in the event of a two -node failure. This system will provide an added layer of recoverability and security in the event of a cyber incident or system failure, allowing IT staff to meet the goal of minimizing the recovery time from such an event. The IT department will work with reseller SHI to purchase the system from Scale Computing utilizing pricing negotiated in WSCA Contract No. ADSP016-00005829, ALASKA STATE CONTRACT # N- 2016-VAR-0001. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 41,250.82 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): 01000-1210-8103 x Not budgeted Not applicable $ 41,250.82 Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited $ 8,071,766 Finance Director Signature: '1 54""t° X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt AM Other: