HomeMy WebLinkAboutRES2023-141 Snow White Cleaner Sponsored
OF SEWARD,ALASKA by: Sorensen
RESOLUTION 2023-141
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO AWARD A
CONTRCT FOR ENTRY RUG SERVICES TO SNOW WHITE CLEANER
FOR CITY HALL,ANNEX,PUBLIC WORKS,AND THE LIBRARY
WHEREAS,the City of Seward's intent is to keep clean rugs rotated into these buildings
through contract services;and
WHEREAS, the current contract expenditures for these entry rugs are budgeted but the
contract has recently expired and required it to be bid for current pricing.
WHEREAS, the City received two quotes for a 3-5 year contract, one from Alsco Linen
and Uniform Rental Serviced and one from Snow White Uniform and Linen Supply; and
WHEREAS, The Snow White Uniform and Linen Supply quote was less expensive for
similar services; and
WHEREAS, the annual costs for rug services are budgeted in the contract services line
of the department budgets for the current service level and could be adjusted slightly depending
on the number of rugs added or deleted; and
WHEREAS,the contract will be for a term of three years beginning January 1,2024, with
the option to extend by mutual agreement of all parties for up to two additional years at the current
terms; and
WHEREAS,the four departments involved recommend this contract based upon current
service, flexibility of the contractor, and a valuable service to the taxpayers of Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to award a contract from January 1,
2024 until December 31, 2026 to Snow White Uniform and Linen Supply for the quoted rates,
with the option to extend at the discretion of the City Manager and by mutual agreement of all
parties for up to two additional years at the current terms.
Section 2. Funding is already in each department budget for contracted services.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 18th
day of December 2023.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-141
Page2of2
THE CITY OF SEWARD, ALASKA
& M
Sue McClure, Mayor
AYES: Osenga, Finch, Barnwell, Crites, Calhoon, Wells, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Kris Peck
City Clerk
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Resolution 2023-141
City Council Agenda Statement
9
Meeting Date: December 18,2023
To: City Council
Through: Kat Sorensen, City Manager
From: Doug Schoessler,Public Works Director
Subject: Resolution 2023-141: Authorizing The City Manager To Award A Contract For
Entry Rug Services to Snow White Cleaners For City Hall,Annex,Public Works,
And The Library
Background and justification:
City Hall, Annex, Public Works, and the Library all use entry rug services to keep clean
rugs in each building entrance. The rug contractor rotates the rugs weekly or biweekly. The
current contracts have expired for these four buildings, and new quotes were obtained to
continue service.
We received two responses from responsible contractors. Snow White Uniform and Linen
Supply provide the lowest cost for services and is selected for the new contract.
This contract will be for a period of three years, with the option to extend at the discretion
ofthe City Manager and by mutual agreement of all parties for up to two additional years at
the current terms.
The current expenditure for this service is included in each of the department's budget under
contract services.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $
This legislation(✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of. $
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
✓ Budgeted Line item(s):
Not budgeted
✓ Not applicable
86
Resolution 2023-141
Fund Balance Information
Affected Fund(✓):01000-1180-7009
✓ General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note:amounts are unaudited
Available Fund Balance $
Finance Director Signature: 154
Attorney Review
Yes Attorney Signature:
✓ Not applicable Comments:
Administration Recommendation
e✓ Adopt Resolution
Other:
87