HomeMy WebLinkAboutRES2023-141 Snow White Cleaner1
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2023-141
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO AWARD A
CONTRCT FOR ENTRY RUG SERVICES TO SNOW WHITE CLEANER
FOR CITY HALL, ANNEX, PUBLIC WORKS, AND THE LIBRARY
WHEREAS, the City of Seward's intent is to keep clean rugs rotated into these buildings
through contract services; and
WHEREAS, the current contract expenditures for these entry rugs are budgeted but the
contract has recently expired and required it to be bid for current pricing.
WHEREAS, the City received two quotes for a 3-5 year contract, one from Alsco Linen
and Uniform Rental Serviced and one from Snow White Uniform and Linen Supply; and
WHEREAS, The Snow White Uniform and Linen Supply quote was less expensive for
similar services; and
WHEREAS, the annual costs for rug services are budgetedin the contract services line
of the department budgets for the current service level and could be adjusted slightly depending
on the number of rugs added or deleted; and
WHEREAS, the contract will be for a term of three years beginning January 1, 2024, with
the option to extend by mutual agreement of all parties for up to two additional years at the current
terms; and
WHEREAS, the four departments involved recommend this contract based upon current
service, flexibility of the contractor, and a valuable service to the taxpayers of Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to award a contract from January 1,
2024 until December 31, 2026 to Snow White Uniform and Linen Supply for the quoted rates,
with the option to extend at the discretion of the City Manager and by mutual agreement of all
parties for up to two additional years at the current terms.
Section 2. Funding is already in each department budget for contracted services.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th
day of December 2023.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-141
Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
THE CITY OF SEWARD, ALASKA
CAS
Sue McClure, Mayor
Osenga, Finch, Barnwell, Crites, Calhoon, Wells, McClure
None
None
None
Kris Peck
City Clerk
(City Seal)
1
1
1
City Council Agenda Statement
Meeting Date: December 18, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Doug Schoessler, Public Works Director
Subject: Resolution 2023-141: Authorizing The City Manager To Award A Contract For
Entry Rug Services to Snow White Cleaners For City Hall, Annex, Public Works,
And The Library
Background and justification:
City Hall, Annex, Public Works, and the Library all use entry rug services to keep clean
rugs in each building entrance. The rug contractor rotates the rugs weekly or biweekly. The
current contracts have expired for these four buildings, and new quotes were obtained to
continue service.
We received two responses from responsible contractors. Snow White Uniform and Linen
Supply provide the lowest cost for services and is selected for the new contract.
This contract will be for a period of three years, with the option to extend at the discretion
ofthe City Manager and by mutual agreement of all parties for up to two additional years at
the current terms.
The current expenditure for this service is included in each of the department's budget under
contract services.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
Affected Fund (7):01000-1180-7009
General
Boat Harbor
Motor Pool
Available Fund Balance
Yes
SMIC
Parking
Other
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature: S
Attorney Review
Attorney Signature:
Not applicable Comments:
M. Administration Recommendation
Adopt Resolution
Other: