HomeMy WebLinkAboutRES2023-137 Kendall Ford Pickup1
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Sponsored by; Sorensen
.CITY OF SEWS, ALASKA
RESOLUTION 203437
ttl RESOLUTION OF TTTE CITY COUNCIL tit nu (''ITY'OF SEWARD,
ALA:SKA..AMENDICI[: RESOLUTION 2022-019.A D AIMIOR1ZaING THE
'MY MANAGER TO PI IRC11 (1) FORD F-150 SUPER CREW CAB
POL ICE' PONDER TRUCK PROM KENDA LL .F0 RD..OrANCHORA1C=g.
LINDER THE PTAU, xll ALAS) FLEET VERii_`-LE CONTRA[" 1',,WITII
ASSOCIATED. LT1'FITTING AND FIRE WTI EQUIPMENT. E'ROM
ALASK.A:SAFFT1I tip THE AMOUNT NOT TO EXCEED $7 ,$S9.U0 AM)
A.PPR 1FR11`t"[ % FUNDS
WHEREAS, on Januar '10, ' 021. the City Council' ,a41(314e4- Resolutihir 21122700=I'
imtkrurrzingthe parchiLse of two FinrtJ F1501'i.rt:k. rtr replace the Fire DepaIJrrient CL rnrrttttid I and,
Command 3 vehic:li.. and
WHF.kPiAS,'r}te Fire Departrtteiit tams norm lied by Kenthill Ford Fleet &del on-Januaq ,I '''
2(422 Ilti Ford has stCippecd-caking tnt.lcrs.rot 'ayfl2 F1.50s and
WHEREAS. S. i:lie Firs Dtmn.rtrnertlrequt'ste`d authorizat 'R io)pla a an order For two 2.
Ford 1' I [ ;is propos d in R oltiu ci 2 Y22-11() in un•4rrtmrrrt tun tutrApeed S5f),fiun Ica each trurir.
rult_tuF include- au1ftftine ti.LovCr any i11r:Tease From 2022.tt.2D23 triode! 'year,: t;►tl
WHEREAS. `?f 22-0 Irnth►-rrized tlis pan.:* alive 12.0 3 PI 505 arid the toilet
was.plitcred with Ford un Februar•y 2l 2022: and
WH.EREAS,, am of the i inmraml Maio was. receivrui .1dn t 2023 and Fori.i did not know if
it* :.o `•c arrir? d truck would b NAIL due tta ongoing l ►ppLy ar d L txar 2SgICS4 irnd.
W>ITFrREAS;'Kertd-Al i Ford noti Ilea Our tiro department inb r' 154' 2023 thick second
command LruIA ,wootti lnoi •be bud' ror 2.O2 until. a 2024 W:ni I ci ne t ru l e grtleredi runt'
WHEREAS. this r soludiin i to Amend ttlttcn. '2.2 i 1•9 in invvi J• a.citartg+e order for
t1he putwh .tse of they nd.cctrnmand_ r,ruek frorri Kendall Ifi3T4 and nrfitrirtg I'mmm A iSa ety: and
WITERI AS.: he $tuba 0.(MitSka h1a. A procorenaent..corarmilegitting from a cornpii;it-ive
bidprpceas,, trirurDrii F`- C5G Super t' c c n i 4Cr.j. Balict'IR rsiudef ielo tri trv. k yr itli .t %Fiat,: ser.uf
wheels and studded tk *on] Kt:ttcla}.i: Fkr OT Anchorage no irate d an $5S;H0IL and
WHEREAS, etch L'arii n ntITruek mum y 4 quipped Mr f i Fr fire :Tech-tem t ,
Pa include emergency lightiPg. 1 berglass tihei'Lpu11 ctur,ual tiThalgw's :c e.ound
1t1+ a 31*: A1[askk,Sa(a-ty.the oaly:catnpnl!Tty 4110 periorms.upfiung of public-S::l'ety
selhic-les amid op lhe'SUa1C,(I' Alaska pats L rrineft ;Q[urlmt witliirr hundreds nf mimes; and
CH ' Oar. SEWARD, ALMS
KENO L 24I23-L37
Page 2 . 1• 3
1
WHEREAS, hailca St#iety _will provide Hit eilltipITienI and ripi3itin fnt tholiiidati ersgtif
l.7,Ilat:.
WHEREAS: ti+lCittt,Counkil ha.+.t C 'ttiii tt1 Ih2it theipubltc friteffit wouTd tie bbal aitfted
by rnsx requiring pialFez.ttte wa'tiowing 'findings:
1. .5evituid.rtiy Code Sect iOrt'630.X.[l.1:t) [9) provides Fir i,lic plot lase txl•elt:crrnntc
Limn I C,re.$Ni Tguir7rrw.ire :111d 1i.fidwai sY'.tc uij etiniprr1 nt; amid
St:wir•(l Cat lv C sicJe Section .6. 10. 12C1tht:.pr .vid thecity 'may utift eonipetitive bids
ob a&td by. ofher governmental units`:'.and
3 l t o iti Anclimgc, Ali .a t th e t ontrui:t La 1e0ftu
geld l a.t t Stuftof Ai1e l.. and. the City riUiewat i IUs►tiimi'opporwnity to par4hase patrol
vehicl'ex iil un a m un1 nOt it` exceccl $55,400414
NOW. Ti•iEREFORE, RE rr RESOLVED f3Y THE C1TYrCOL' C_IL (»F TILE CliTir
OF SEVVARH LASKA that.
Section 1, The City Cotuwi1herby wauvei the. eLtmiletiiive luocaa ent proceiisc,i`ihe CiLy
rock. in iwi rd,ince wititi SetuanS City Codt: ('.10. l ?tl iB1 which sit11J]oi`iiez Lfir iturcluicei atirrklitcts
or so -vices irtg eontpetitsvi bYeitc Obtained by tither.gostornmerttal,entities.
SettiOn 2. The City Mithaget Is.hefebbV:aulho i T ttitiu :clla •tint, 2024 Ftii'd f- ESU:'Strper
Crew Cab Police :l es. oni.i s Ftat.=l a c •utilfzita ate eonu~ac , wilt) K}adall Font or, Anehc rage.
ofilling anti instill I 31inn t t Safety resifting Limn the St3ite i t'1 #I3,k,4',.
�n3pel iy`e bid.'.•in tl arnountl 110.1 to excceLI 'T . ►'�,tll�,
Section 3. F h cfln1 Isar this purchase 15 hereb.y apprgprtsI*Lt from the FY22 budget Motor
Po.00rl'ie ryes ,ira. unI no, X><3{ 1X-i(>!J(i0-3XI to capful.' equipment, rio:00 4-1,220-rtltl3.
tic#inn 4. `+ hiS resolution Shall t i k.eirect firtmediatc1 .upot, adoption,
PASSED AND APPROVED byihe Ciky council of the City riF SeWArd. Alst Ilfth Itirk.dv of
Decemba 2023.
THE CITY UF;SEWARU, ALASK4►
Site :I n,: M olit
CITY OF SEWARD. ALASKA
RESOLUTION 2023.137
AYES' C th n. Barnwell. Crit 4 t3 a,: Well . Fine., M eaw=
NOES. Marne
ABSENT: None
ABSTAIN., Npne
f
Vais Pek
City! .clerk
(City Seal)
Resolution 2023-137
City Council Agenda Statement '.1 r
Meeting Date: December 18, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Clinton Crites, Fire Chief
Subject: Resolution 2023-137: A Resolution of the City Council of the City
of Seward, Alaska, Amending Resolution 2022-019 and
Authorizing the City Manager to Place and Order and Purchase One
(1) 2024 Ford F-150 Crew Cab Truck Police Responder Package
Vehicle from Kendall Ford of Anchorage for the Purchase of a
Command Vehicle for the Fire Department using the State's
Competitive Procurement Fleet Vehicle Contract with Associated
Upfitting and Fire Specific Equipment from Alaska Safety and
Supply, in the Amount not to Exceed $72,859 and Appropriating
Funds.
Background and justification:
The Fire Department was authorized by the 2022 Budget under the motor pool fund and
Resolutions 2022-004 and 2022-019 to order and replace both Command Trucks that are at the
end of their emergency service life. An attempt to purchase and order 2022 model year trucks was
denied by Ford as they stopped taking orders for that model year upon receipt of a purchase order
from the City of Seward in January 2022. Another resolution granted authorization to purchase
Two similar 2023 Command Trucks by Resolution 2022-019. The order for these two trucks was
placed February 24th, 2022.
One Command Truck was received June of 2023, and the fire depai trnent was notified November
15th 2023 that the second command truck would not be built due to supply and labor issues.
Kendall Ford representatives seem positive that an order for a 2024 F 150 can be fulfilled if placed
timely.
The Fire Department is requesting to amend resolution 2022-019 to order one 2024 state approved
contract Ford F-150 4x4 Police Responder Super Crew not to exceed $55,800 to include a spare
set of wheels and studded tires. This contract provides additional safety and functional features
needed for a Command Unit_
This purchase will be made utilizing the State of Alaska competitive bid process as allowed under
section 6.10.120(13) of the Seward City Code, which allows the City to utilize competitive bids
obtained by other government entities. Kendall Ford has been awarded contracts to provide
vehicles to the State of Alaska, through an established competitive bid process. Therefore, the city
will save time and money using this streamline efficient and code compliant process to secure a
competitive price. The same bid process has been utilized for Alaska Safety to provide upfitting
of emergency lights, sirens, decals, fiberglass shell, and other required accessories at a cost of
260
Resolution 2023-137
17,059.00. The radio has already been purchased under the original resolution and no additional
funds will be requested for such.
Funds for this purchase are available in the Motor Pool Equipment Account and was included in
the approved 2022 budget
Vehicle Costs:
One Ford F-150 Pickup truck $55,800
Vehicle Equipment $17,059
Total: $72; 859
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: (Page 9) 2.2.9 Public Safety Support fire services, volunteer
firefighters and equipment
Strategic Plan:
Other:
(Page 18) 3.7.1.3 Continue to improve the quality and efficiency of
city governmental services.
Certification of Funds
Total amount of fiords listed in this legislation; $ 72,859
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (V):
Budgeted Line itern(s):
Not budgeted
Not applicable
✓
$ 72,859
s
Fund Balance Information
Affected Fund (✓):03000- 220-8103
General
Boat Harbor
Motor Pool
Avai table Fund Balance
SMIC
Parking
Other
Electric
Water
S
Wastewa ter
Healthcare
Note: amounts are unaudited
Finance Director Signature:
9"‘•te
261
Resolution 2023-137
Attorney Review
1 Not applicable Comments`
Yes
Attorney Signature:
Administration Recommendation
Adopt Resolution
Other:
262