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Home My WebLink About01082024 City Council Packet Seward City Council Agenda Packet .^.y . k k Sunrise on New Year's Day-Photo by Kris Peck Monday, January8 2024 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska An-AmF.�.e 3.i CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Council Member Kevin Finch City Manager Kat Sorensen Vice Mayor John Osenga Council Member Robert Barnwell Asst. City Manager Jason Bickling Council Member Mike Calhoon Council Member Julie Crites City Clerk Kris Peck Council Member Randy Wells City Attorney Sam Severin Monday,January 8,2024 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards 1) Proclamation for Seward High School Seahawks Wrestling Team...................Pg. 5 B. City Manager Report.............................................................................Pg. 6 C. City Clerk Report...............................................................................Pg. 16 D. City Attorney Report............................................................................Pg. 20 E. Other Reports and Announcements -None F. Presentations -None 7. CONSENT AGENDA A. Minutes of Preceding Meeting 1)*Approval of the December 18, 2023 City Council Meeting Minutes................Pg. 22 B. Introduction of Ordinances-None C. Resolutions City Council Meeting Agenda January 8,2024 11 P a g e 1) *Resolution 2024-002: Adopting An Alternative Allocation Method For The FY2024 Shared Fisheries Business Tax Program,And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area And Authorizing The City Manager To Apply For Funds From The Shared Fisheries Business Tax Program......................................................................................Pg. 31 D. Other Items 1) * Non-Objection to the Transfer of the Controlling Interest from James Pruitt to Tracie Williams for the Liquor License for Gateway Liquor& Food Mart................Pg. 58 8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one minute) A. Ordinances for Enactment—None B. Resolutions Requiring Public Hearing 1) Resolution 2024-001: Adopting The Calendar Year 2024 City of Seward Tariff for Electric, Water, & Sewer....................................................................Pg. 61 9. UNFINISHED BUSINESS A. Ordinances-None B. Resolutions 1) Resolution 2023-139: Authorizing the City Manager to Enter Into a Contract With T2 Upsafety For The Purchase of Parking Enforcement Software and Equipment for 3 Years For A Total Cost Of$37,021.00 And Partnering With Upsafety For Collections Services and Appropriating Funds.....................................................Pg. 133 (This resolution was postponed on December 18, 2023) 2) Resolution 2023-134: Adopting the Calendar Year 2024 City of Seward Fee Schedule....................................................................................Pg. 147 (This resolution was postponed on December 18, 2023) C. Other Items -None 10. NEW BUSINESS A. Resolutions 1) Resolution 2024-003: Authorizing The City Manager To Purchase Motorola Radios And Related Equipment From Procomm Alaska, With Associated Installation, Equipment And Programming To Include A 10% Contingency In An Amount Not To Exceed $393,356.99.....................................................................Pg. 168 City Council Meeting Agenda January 8,2024 2 1 P a g e B. Other New Business 1) Set The Timing For The 2024 Annual Evaluations For The City Attorney, City Clerk, AndCity Manager.......................................................................Pg. 191 2) Select A Council Member To Join The Mayor And Administration For A Lobbying Trip To Juneau From March 5 To 8, 2024. 11. INFORMATIONAL ITEMS AND REPORTS -None 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION—None 15. ADJOURNMENT City Council Meeting Agenda January 8,2024 3 1 P a g e PROCLAMATION WHEREAS, the Seward High School Seahawk Wrestlers participated at the ASAA Division 11 State Wrestling Championship Tournament on December 15 & 16, 2023 at UAA Arena in Anchorage. WHEREAS,the Seward wrestling team took 8 qualifying boy wrestlers that all participated in and finished in the top 4 of their brackets. This is the first time for Seward that all qualifiers placed in the tournament. It led them to a 184-point lead and placed 1st as a team for the DII State Championship. WHEREAS, wrestling team member Hunter Forshee Kurtz, Tommy Jarnig and Ridge Conant came away victorious Alaska State Champions, that put them breaking a record of having 3 state champs at a single meet. WHEREAS,Hunter Forshee Kurtz who is a multiple State Champion, who is one of the three Kenai Peninsula wrestlers and the first from Seward to receive the Outstanding Wrestler Award. WHEREAS, wrestling team member Aiden Schilling finished 2nd place in the finals who also is the first 3-time finalist. WHEREAS; wrestling team member Tony Smith,Alejandro Sanchez and Emery Kirchner came up on the back side of the bracket and finished in 3rd place. WHEREAS; wrestling team member Senior John Uanbuskirk finished in 4th place. WHEREAS; also on the State qualifying team was the one of the two girl wrestlers that made it to the State Championship was Senior Chloe Lastimosa, who didn't place but worked hard and showed great sportsmanship and support to her teammates. WHEREAS, the dedicated coaching staff of Brian Mullaly and Nate Smith went above and beyond to encourage, motivate, and bring out the best in the Seahawk Wrestling Team; along with volunteer coach Chris Schilling,Amanda Dozier and William Gentry; and WHEREAS,this is the first state title in school history since 1999 when the change was made to Division 11 level instead of a class 1-2-3A. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward,Alaska, do hereby congratulate the Seward Seahawk Wrestling Team and Coaches, and commend them for their exceptional showing at the Alaska State Wrestling Tournament. Dated this 81 day of January 2024 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 5 January8, 2024 City Manager Report Page 1 of 6 City Manager Report January 8, 2024 City Manager's Office: • In preparation for the upcoming legislative sessions, we have been in regular communication with our lobbyists. Jason input the city's priorities into the Legislative Capital Project Submission Information System (CAPSIS), which opened for submission on December 15th. • Kat and Norm will be travelling to Juneau on March 5 and Washington D.C. on April 5 to visit with representatives and lobbyists along with the Mayor and a TBD council member. • Our Legislative Priority guides are printed and have been sent out to a selection of offices across the state and country. • Jason is participating in the development of the Seward Area Schools 5-Year Development Plan as the City of Seward representative along with District Staff, School Board, Borough Assembly, and Community Representatives. The first meeting is scheduled to take place January 16tn • Kat is continuing her involvement with the Alaska SeaLife Center board. There is a meeting on January 16. The application period for the CEO closes January 15. • The Heat Loop Ad hoc Committee met on December 13th. Representatives from NREL and YCE were in virtual attendance. The monitoring devices they installed in early November are working and producing data for analysis and modeling. They are continuing to pursue construction grant funding on other fronts. • Jason attended a meeting of the Seward Business Network and will continue to participate and be part of the conversations the Seward business community is having. • We're continuing to work regularly with the city attorneys on several fronts including the Chugach Rate Case, Short Term Rental, personnel, and Land Use issues. • Purchase Orders: As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. Department Order Date Vendor Description Amount FINANCE 12/28/2023 QUADIENT LEASING POSTAGE METER LEASE- 28,426.68 USA INC. CONTRACT 36 MONTHS Electric: • Seward Electric crews were busy over the holidays responding to various power outages related to heavy snowfall and related winter weather conditions. While none of the outages were widespread, crews responded to 16 isolated outages in and around Seward December 19-28. • The longest and largest outage occurred around Milepost 20 of the Seward Highway, lasting approximately 10 hours and affecting 12-15 customers. Seward Electric customers also may have noticed dimming and blinking lights over Christmas weekend due to voltage issues on the Chugach Electric transmission system serving Seward. 6 January8, 2024 City Manager Report Page 2of6 • The City continues to move closer to an agreement with Matanuska Electric Association (MEA) to provide management support for Seward's Electric Utility. MEA personnel will visit Seward and meet with City and electric department personnel on January 11 to review operations and visit utility facilities. The City and MEA hope to have the agreement completed and approved by City Council in January. • We are assisting MEA in their search for a 3-bedroom, 2 bathroom house. Reach out if you have any leads! Finance: • Working with Utility Assist on implementing and mapping our billing process, Utility Assist went live on 9.11.23, and the conversion process of the outsourcing is moving smoothly. Finance is working with the Electric department on meter reading, addressing and resolving old problems. We are currently working on the FY22 Audit findings. • We have implemented net metering billing! Bills will go out on January 2, 2024, and after that, the customer can sign up for autopay. • Utility Assist will work with Cornerstone on the collection program to collect old outstanding balances for the end of the year. Harbor: • We're in the final stages of the land acquisition by the Coast Guard across the bay. • The sale of 4JBC closed the week of 12/25 • See the Coast Guard vessel schedule below: o Seward FRC Homevort (FY2019 MASI/$1.0M;Anticipated FY2024 MASI/ $42M): o Scope: Acquire real property and complete NEPA for future FRC homeport. o Status: CEU Juneau obligated funds on 25 Aug 2023 to purchase a 1.5-acre parcel at the Seward Marine Industrial Center(SMIC)for future waterfront improvements. o Mar 2024: RFP package to contracting. o Apr 2024: Design/Build solicitation released. o Sep 2024: Contract award. o Projected Construction Completion Date (CCD):' September 2026 o Notes: Construction pends funds appropriation which is anticipated in FY2024. Parks and Recreation: • Sports and Rec held a luminary walk on Winter Solstice with over 150 in attendance at Two Lakes Park. Folks walked the half mile candle-lit trail and enjoyed a fire on the shortest day of the year. Thank you to the ski club for all the wonderful candle lights that added to the ambience. • On the 23rd we celebrated Christmas with a Santa Run that helped raise money for Seward Hospice. 19 people braved a rough weather day and walked/ran the waterfront and then decorated cookies at the Gateway afterwards. 7 January8, 2024 City Manager Report Page 3 of 6 • Archery is back at the cruise ship terminal on Tuesday nights. Four, 4 weeklong youth archery classes will last until April, while open shoot for adults takes place from 7 - 8pm. Spots have been filling up fast and we are oinour third week starting next week. • Sports leagues have wrapped up for the fall and will begin again in February. We hosted a banquet full of awards for the winners of our basketball league, two volleyball leagues and racquetball league on December 15th • Coming up in January we will be hosting a Garage Sale open to the public on Saturday the 20th from 10 am to Ipm at the AVTEC Gym. Sell any of your unused items and get some extra cash as we start the new year. • Campgrounds • Created a new group site in the Williams tent area campground. • Updating maps, campground rules, enhancements to the website for easier access. Online reservations for 2024 season will open Mid-January • Park Maintenance is working on taking down Christmas lights, tending to 2nd Lake and assembling picnic tables. Public Works: • The crew has routinely been to work at 4 a.m. to start plowing. With less traffic, we're able to give residents a fresh start of the day after a snow event. • The crew also repaired a broken water line on Resurrection Blvd , . a III In u � Police: • We are fortunate to have brought Louis "Butch" Tiner back as a temporary officer to help with our manning issues. For those who don't know Butch, he retired from the department back in 2014 after 25 years with the department. Having him in the rotation will drastically change the amount of overtime the officers are putting in and get patrol 8 January8, 2024 City Manager Report Page 4of6 back to a 10-hour work schedule which will further reduce overtime. His experience will be valuable to the newer members of the department to learn from, and we look forward to his mentorship. Officer Ballard travelled to Kenai to participate in the annual holiday "Shop with a Cop" program. This is a great program which gives us exposure to the community and, most importantly, in-person interaction with youth from all over the peninsula who are our (hopefully)future officers, dispatchers and jailers. • The officers have been busy writing lots of correctable headlight citations over the last couple weeks. We've done a few dozen of these citations as we are working hard to keep vehicles visible and safe during winter operations. • The Seward Police Association hosted the department's annual Christmas Party at the Seward Library, and we had a good time with around 40 people in attendance, good food, games and prizes. We ask the citizens of Seward to think ahead before parking with the kind of winter we are having. A couple of problem areas have emerged once again this year. o The area of 3rd Avenue in front of Resurrection Coffee is a major problem every morning with constricted parking due to encroaching snow. The snowplows can only do so much, so we ask people to voluntarily park along 4th and walk over to get their coffee or park only on the east side (ocean side) of the road. The police department is planning to request DOT take action as well by shutting down parking on one side of the road and the PD will start citations on vehicles which are encroaching on the roadway. Park at your own risk! o The diagonal parking areas of 4th and 5th Ave are also problems this time of year when snow is moved to the middle of the road. We ask people to alter their parking to a much more exaggerated angle when the snow berm is present and ensure other traffic can pass by after parking. Don't worry, we aren't going to come after you for parking a little funny when it's obvious you are trying to keep traffic flowing. However, parkers should still stay off the sidewalks as well. IT: • Began preparations for server replacement and upgrades in the Police Department. New hardware is currently scheduled to arrive in late January. Installing new multi-fiber cables in City Hall in preparation for installation of new network switches to improve network connectivity within the building and add increased capacity for connections to the firehall. • Working with all departments to develop individual service level agreements with IT. These agreements will allow IT to better allocate backup and network resources, and to create department specific incident response and recovery plans. IT Tech Tip—Follow the 3-2-1 backup rule. Maintain 3 copies of your backups, on 2 different types of media,with 1 copy completely offline. Community Development: 9 January8, 2024 City Manager Report Page 5of6 • A Community Development Director has been hired. Danny Meuninck will be starting work as the Director in February. • A Planning Technician has also been hired. Clara Brown started the first week of January. • The Planning and Zoning Commission has rescheduled their January meetings from the 2nd to the 9th and from the 16th to the 23rd. Seward Community Library: Seward Community Library Association requested a statement for their December 2023 newsletter addressing our past reduction in hours and current staffing and hours. Below is the statement sent: "I want to express our heartfelt gratitude to all of you for your unwavering support and understanding during the recent seasonal shortages and transitions. Your patience and cooperation have been instrumental in navigating these challenging times. Your willingness to adapt and find solutions together has not only strengthened our community but also exemplified the spirit of unity. Together, we have proven that even during challenges, the power of collaboration and understanding can build the path forward." • Operating Hours: The library is now open from Tuesday to Friday, 10am-6pm, and Saturday, 10am-5pm, aligning with our community's preferences. • Staffing: Currently, we operate with two full-time library employees, supplemented with additional coverage as required by the curator for lunch breaks. We have filled the Library Technician position; they will begin January 16th. One seasonal aide position has been filled and the 2nd seasonal aide position has an offer standing. • Patron Statistics (Dec 5th -Dec 20th): Over a span of 12 working days, we served a commendable 3,441 patrons, averaging 287 visitors daily. We facilitated an average of 3 events per day, totaling 35 events during this period. • Educational Collaborations: We are proud to announce the collaboration with Kenai Peninsula College in offering adult education, ESL, and GED classes. These sessions, spanning 2 hours each, are scheduled three days a week right here in our library. Kenai Peninsula College has taken the initiative to post a position and will be providing the teaching staff for these sessions. Museum: • From November to December 2023, the primary objective was to list and rank the needs of the Museum and its Collections. As expressed by Resurrection Bay Historical Society ("RBHS"), Seward Community Library Association ("SCLA"), and the City, the needs consisted of updating museum exhibits, processing RBHS archival backlog, and applying immediate preservation needs to object. The methods used to address museum exhibit improvement involved an RBHS Meeting focused on public accessibility. The result was creating a more substantial RBHS presence on social media platforms (Facebook& Instagram) and a new children's activity kit offered by the museum, "Mushing Mania." 10 January8, 2024 City Manager Report Page 6 of 6 • The curator hosted an Exhibits Committee Meeting. The Committee's final decision is to update the following exhibits: Founders, Railway, and Seward Businesses. • In progress, there is a design for a new Summer 2024 Exhibit: Olympics. • To process the RBHS archival backlog, the Curator applied National Archival and Record Administration ("NARA") standards using a Minimum/Box Level processing system. Using a minimum level, RBHS went from 6 Full Archival boxes (2.502 Linear Feet) of material down to 3 Half Archival boxes (0.627 Linear Feet). The boxes contained material about COVID-19, Lydia Jacoby 2021, and the Polar Bear Jump Fundraiser (1988-2022). Finally, there are 15 objects in need of immediate attention. The Curator cleaned, rehoused, and performed a condition report on a deteriorating mammoth tooth (1966.015.0001)found on the top shelf of the workroom. Each month, there is an expectation to address each object. Overall, challenges were overcome by creating shared drives for RBHS and SCLA to access photos/ideas for exhibit proposals. The Curator also went through cross-training in library duties to assist other City workers. • There is now consultation with the Curator of Statewide Services to explore ideas for object damage mitigation and monitors for Temp—and Relative Humidity. Fire: • Angel Tree provided gifts to 41 families with 81 children. THANK YOU to our wonderful community for donating gift and wrapping hundreds of gifts. • We NEED volunteers, if you or someone you know is interested in serving your community, please ca11224-3445 or stop by a training on Wednesdays at 6 p.m. • 2023 YTD Statistical Information o Fire & Life Safety Inspections: 355 with 338 violations noted. o Emergency calls: 502 (usually around 300 a year) o New Building Permits Issued: 56 with a construction value of$27,124,795. II Individuals interested in keeping your home safe from fire should contact the Seward Fire Department Community Risk Reduction division for information about fire prevention in your home. 907-224-3445 or sewardfd@cityofseward.net I, _ L 11 City of Seward-Human Resources Manager Report Staffing Information #of Department Job Title Positions Filled Administration City Manager 1 1 Assistant City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director 1 1 Deputy Finance Director 1 0 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 1 Accounting Technician-Utilities 2 1 Accounting Tech Payroll 1 0 Accounting Tech Accounts Payable 1 1 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Building Maintenance Technician 2 2 TOTAL: 13 13 Community Development Director 1 1 Planner 1 1 Executive Assistant 1 1 TOTAL: 3 3 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 4 Plant Operator 2 2 TOTAL: 10 8 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Fire Marshal(Building Fire Inspectrx) 1 1 Firefighter/EMT 1 1 Seasonal-Summer Laborer 1 1 TOTAL: 7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker II 6 6 Harbor Worker III 1 1 Seasonal-Summer Laborer Part-Time 1 0 Seasonal-Summer Laborer Full-Time 1 0 TOTAL: 14 12 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Assitant Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal-Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 1 Corrections Officer 4 1 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 4 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 19 Parks&Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal-Summer 9 0 Seasonal-Winter 8 3 TOTAL: 24 10 City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 1 Executive Assistant 1 1 TOTAL: 3 3 Total number of authorized positions: 124 Total number of filled positions: 95 12 Alaska Municipal League Recap Jason Bickling Alaska Municipal Managers Association Meetings (Monday and Tuesday) The first two days were meetings with the Alaska Municipal Managers Association (City Management from Communities throughout the state). There were several presentations and discussions that were helpful in navigating the issues that communities in Alaska are facing. The Municipal Attorney's Association also had meetings on Monday and Tuesday and so we were able to get some face time with our attorneys during lunches and the breaks. We also met with them one afternoon to discuss several items we have going with them. R&M had a booth there at the conference, so we were able to have some good conversations with them regarding the city projects they are working on. Alaska Municipal League Meetings (Wednesday, Thursday, and Friday) There were a number of breakout sessions that council members and city management attended which had really good information and some positive problem-solving discussions. A few of the sessions I attended: Economic Impact of Inflation and Demographic Change (UAA Center for Economic Development) By standard measures, the economy is doing well but there are factors that make it feel that it is not. The pieces of the economy that make it feel bad are the shortage of workers, interest rates, and difficulty/inability to afford housing. Although we have had some recent inflation, wages have increased as well so our purchasing power hasn't decreased necessarily, especially for those in low to mid-level paying jobs. Due to workers retiring (Baby Boomers getting out of the workforce) and out migration (more people leaving the state than coming in), we have fewer eligible workers in Alaska than we did before the pandemic. Unemployment is very low. We basically have 1 eligible worker for every two jobs posted. This situation is creating a lot of worker movement as people look to get paid more or have better benefits and the cost to hire and retain employees is increasing significantly. Recruiting, Retaining, and Managing a Healthy Workforce Session (AML Affiliate) The average cost of hiring a new full-time employee is $4,000 - $20,000 13 The average cost to replace a salaried employee is 6-9 months of their salary (hiring costs and getting trained up to efficiency) Job sites such as ZipRecruiter, Linkedln Recruiter, Indeed, Glassdoor, Monster Jobs are NOT good tools for finding and hiring employees. They find employees based on how much money each side gives them. So, unless both the person looking for a job and the entity that is hiring pays out a lot of money, they likely won't find each other. Issues that are currently coming up in the hiring world: - Employee disengagement is costly to employers and a very large issue right now. - High level of lawsuits where employees are suing the employers after short time of employment—trying to "entrap" employer to see what they can get from them. - High level of transient workers— moving jobs after a short time - High level of fraudulent resumes (job experience) Employers will have to step up to provide the environment, culture, pay, and benefits to attract and retain employees. They will also need to be extra diligent about background checks and due process. Local Government Action on Housing (AML, Kodiak and Juneau City Management, Anchorage City Council) Housing is an issue nearly every community in the state is struggling with but in slightly different ways and magnitudes. Four identified areas of shortage: - Low-income housing - Year-Round Worker Housing - Seasonal Worker Housing - Senior Housing Overlapping issues: lack of available land, lack of workers to build, high cost of lumber and supplies, high interest rates, housing bubble (artificially inflated prices). There is a House Bill that will allow small Alaska lumber mills to stamp lumber so it doesn't have to be imported from Canada, which will significantly decrease lumber costs. What came out of the conversations Local governments are going to need to shift and dig into solving the housing issues more than they have done in the past if they want things to improve in their communities. (Note: from the conversations, Seward's DRP program is very innovative and on that front, we are ahead of the curve in helping develop available land for housing.) 14 Some communities are looking at zoning Code changes: changing restrictions to allow more density by revising height restrictions, lot coverage, parking regulations. Public Private Partnerships: An example would be the city which provides land to a business for free with a very specific agreement that they would build and operate an apartment complex. In the agreement would be specified types of units, for year-round leases only, that must be occupied year round. (Because the Short-Term Rental market has a significantly better ROI that long term, incentives have to be made to get businesses in the long term rental market.) The City could then reserve a few apartments as part of that agreement. When hired, city employees could take over that payment until they found a place to live. 15 The Year in Council Meetings 2023 pba rllzl�aat- ,.•SeNard Crry Cuumfl • Srwurd Ciry Cuumi! • Sawurd Cliy Counn( Sexwrd aiy Cuund! Seward City Council Agenda Pike! IM Age Ma PacNea Agmdu Padzr Agenda Packet Agenda Packet �� ♦• � .x.�„✓q„2a„„�„y.'rear Monday,January 23,2023 -day.raa„,ary 13.2023 .ur nny,:ren„��,,,>>,m23 Mond,,�,rn 13,2023 see ].00p,m.aamgm Seward Ciry Council Seawd Ciryc—d Smvard C, Counni Seward Cary Cm,m'J .,a„Packet Seward City Council Agewa Poakee Agertda Pactel Ageado Paumr Agenda Packet 64 u _ IIOA '^5�11� Tuesday,March 28.2023 Monday,April 10,2023 Mandoy Ayr1124 2023 Monday,May 8,2023 Monday,Mary 22,2023 omen. " c cryc—cil Chembcr Beg inning vt7'.00 p.m. c��v..uamnmrs ronm c ww c�m= oonni crvommn voa im of a. Seward City Council Seward City Council Seward City Council Seward City Council Seward City Council Agenda Packet Agenda Packet Agenda Packet Agenda Packet Agenda Packet W W � 7 Monday,June 12,2023 Monday,I 2r.20'i Monday July 10,2023 Monday,July 24,2023 Monday.August 14.2023 0ry—.0Chembm BCg ,M,]:UUp,m CSC cil Chambers Beg-.n , iil Chan ,i11 M, C�+ Seward City Council Seward City Council Seward City Council Seward City Council Seward City Council Agenda Packet Agenda Packet Agenda Packet Agenda Packet Agenda Packet Monday,August 28,2023 Monday,September 11,2023_ Monday,September 25,2023 Monday,October 9,2023 Monday,October23,2023 Ciry Co, CM1Tmbe� Peg a�'I.Oo p.m C11,C.. '1 Chem C-6 Chavben Begin C Seward City Council Seward City Council Seward City Council Hap New Year! • Agenda Packet Agenda Packet Agenda Paoket e s: , e City of Seward Monday,November 13,2023 Monday,November 27,2023.. Monday,December 18,2023� (l'iy Coe—1 CM1am1m Beginn ,].00 p.ni, Cliy Council Chamber Beglnning s,]UO p.m iiv Couveil Chambers ni]:00 p.m. Clerk's Office 16 CITY CLERK'S REPORT - 2023 YEAR-END SUMMARY Requests for Public Records 2023 2022 2021 Total Number of Requests Received 201 195 156 Police Report Request 106 98 86 Non-Police Request 95 97 70 Non-Police Report Requests Routed 2023 (numbers can add up to more than above Total due to one request being routed to multiple depts.) Finance 33 Harbor 6 Building 9 Fire Department 2 Community Development 10 Clerk 15 Human Resources 9 Electric 13 City Manager 1 Police Chief 106 Public Works 1 Parks & Recreation 1 MIS City Attorney 2023 Requests For Public Records Number Of Times A Department Was Involved In Research ■ Bulding City Attorney Review � eah��f 9 City Manager Ir Clerk If Community Development Electric ■ Electric N Finance ■ Fire Gl�:tk ■ Harbor ■ Human Resources IT ^ Parks&Recreation ■ Police ■ Public Works ro� �� 41 Clerk's Report January 8, 2024 Business Licenses Issued in 2023 Numbers compiled from OpenGov information on licenses issued with an expiration of 12-31-2023 as of 1-2-2024. Business license cost is$30 per application. Short Annual Seasonal Total $30 x 679 Hotels/ Term Boat Other—Food Services, Bus. Lic. Bus. Lic. Bus. Lic. Amount Motels Rentals Charter Retail, Construction, etc. 517 162 679 $ 20,370.00 13 84 62 520 Total Business Licenses Issued for 2023 = 679 SeasonalBusLic 111) Annual ®Annual BusLic BusLic Year Round �rr,�rn»,uuuuuuuuuuuu ❑Seasonal iL BusLic May-Sept i Short Term Rentals, Hotels/Motels, Boat Charters, Other Types in 2023 Boat Charter :Is \ ❑Hotels/Motels ❑Short Term •ther-Food Services, ❑Boat Charter Retail,Construction,etc. „ 0 Other—Food Services, Retail,Construction,etc. Charts compiled by the City Clerk's Office—Karen Corrigan, CAP 18 Business Licenses Issued in 2023 Numbers compiled from OpenGov information on licenses issued with an expiration of 12-31-2023 as of 1-2-2024. Business licenses issued comparison from 2022 to 2023 2022 Business license cost is$30 per application. Short Annual Seasonal Total $30 x 678 Hotels/ Term Boat Other—Food Services, BusLic BusLic BusLic Amount Motels Rentals Charter Retail, Construction, etc. 518 160 678 $ 20,340.00 16 80 67 515 2023 Business license cost is$30 per application. Short Annual Seasonal Total $30 x 679 Hotels/ Term Boat Other—Food Services, Bus. Lic. Bus. Lic. Bus. Lic. Amount Motels Rentals Charter Retail, Construction, etc. 517 162 679 $ 20,370.00 13 84 62 520 Business Licenses Issued 2022 vs 2023 Total BusLic Seasonal BusLic Annual BusLic 0 100 200 300 400 500 600 Series2 ■Seriesl 2022 2023 Types of Business Licenses 2022 vs 2023 Other—Food Services, Retail,Construction,etc. Boat Charter Short Term Hotels/Motels 0 100 200 300 400 500 600 &Series2 ■Seriesl 2022 2023 Charts compiled by the City Clerk's Office—Karen Corrigan, CAP 19 CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP ATTORNEYS AT LAW SUITE 302 911 WEST EIGHTH AVENUE ANCHORAGE, ALA SKA 99501 TELEPHONE:(907)272-8401 FACSIMILE:(907)274-3698 bcf@bcfaklaw.com January 2, 2024 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: December Status Report Dear City Council: This is our status report covering activity on legal matters worked on during November 2023. General Matters: We successfully negotiated full reimbursement from Kendall Ford for damage to a police vehicle which occurred while the vehicle was in Kendall's care. We reviewed a draft ordinance regarding parking. We continued working to finalize a sale of land to the Coast Guard. We provided advice on the applicability of the Alaska Public Records Act to messages on personal phones and other devices. Electric Utility: We continued work on the CEA rate case. We also advised on questions related to the wholesale power contract and termination of the Asset Purchase Agreement with Homer Electric. Personnel: We finalized the response to an ASCHR complaint. Planning: We have two ongoing matters in court relating to code compliance and are attempting to finalize both. In November, we received a favorable court order in a short-term rental enforcement matter, granting a permanent injunction against unlawful use of the property. We have filed a motion for attorney's fees. We advised on enforcement and permitting matters relating to short- term rentals, including advising on holding an appeal of a termination of a short-term rental 20 Status Report to Seward City Council January 2, 2024 Page 2 of 2 permit. There is ongoing discovery in the McDonald matter. We also advised on a question regarding a building permit and allowing wells within City limits. Part and Harbor We continued negotiations with the owner of an abandoned vessel to have it removed from city property as well as continued the lawsuit against the owner to seek a judgment giving the city authority to do so. You can expect to receive our next status report by February 6. Very truly yours, CHANDLER, F. ER, MUNSON & CACCIOLA LP Samuel Severin 21 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page CALL TO ORDER The December 18, 2023, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Randy Wells Mike Calhoon Robert Barnwell Kevin Finch Julie Crites comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Assistant City Manager Kris Peck, City Clerk Sam Severin, City Attorney Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Russ White, outside city limits, spoke as a city employee and provided an update on the Seward Parks & Recreation events and happenings. Bruce Jaffa, outside city limits, spoke to the challenges of losing the local newspaper. On another topic, Jaffa spoke in favor of the city owning the electric utility. He felt a rate increase was overdue. Tim McDonald, inside city limits, spoke to the possibility of the Seward Highway being cutoff due to construction or other factors. He wanted alternate routes in place to get around the highway in case of emergencies. Cindy Ecklund, inside city limits, spoke to Resolution 2023-120 and the rate study. She provided demographics of the rate payers. Ecklund suggested a smaller increase at this time. Darryl Schaefermeyer, inside city limits, was opposed to Resolution 2023-120. He had some questions about the math that was provided in the council packet. Schaefermeyer felt that a 22 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page $0.06 cent increase was too much. He hoped council could go with$0.02 or$0.03 cent increase at this time. Phil Kaluza, city limits, addressed the unnecessary administrative positions listed in the rate study. He felt the low-income residents would have a hard time with the proposed rate increase. He felt a $0.02 cent increase was appropriate at this time. Rhonda Hubbard, inside city limits, spoke in opposition to the rate increase and the rate study. She felt the $0.06 rate increase was unnecessary. She hoped the city would go back to the drawing board on their budget. The rate increase was asking too much of the people. Brad Snowden, inside city limits, utilized a crystal ball and predicted a bright future for Seward in 2024. Becky Dunn, inside city limits, spoke in opposition to the proposed $0.06 cent increase in Resolution 2023-120. She felt$0.02 cent increase would be sufficient. On another topic, she spoke to the radio advertising Parks & Recreation and city calendar reports. Dunn said the city did not offer the radio much support. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Calhoon) Approval of Agenda and Consent Agenda McClure requested that Resolution 2023-135 be deleted from the agenda due to the property no longer being available. There was no objection from council. Wells pulled Resolution 2023-139 from the consent agenda. Calhoon pulled Resolution 2023-134 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the November 27, 2023, City Council Regular Meeting Minutes Resolution 2023-136: Authorizing The City Manager To Purchase From Belyea Company Electrical Power Systems A 1,200-amp Mitsubishi S176 Circuit Breaker In A Not-To-Exceed Amount Of$95,000 For Installation In The Lawing Substation Near Moose Pass Resolution 2023-138: Authorizing The City Manager To Pay Chugach Electric Association (CEA)For Transmission Right-Of-Way Clearing Between CEA's Dave's Creek Substation Near Cooper Landing And Seward's Lawing Substation Near Moose Pass In The Not-To-Exceed Amount Of$423,550 23 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page Resolution 2023-140: Authorizing Professional Design Services from CRW Engineering Group, Inc. in the amount of$63,365.00 for design and engineering services to complete construction of the SMIC Hypochlorite Generator Project Resolution 2023-141: Authorizing The City Manager To Award A Contract For Entry Rug Services to Snow White Cleaners For City Hall, Annex, Public Works, And The Library SPECIAL ORDERS, PRESENTATIONS,AND REPORTS Proclamations and Awards A proclamation for the Seward High School Seahawks Swim Team was read by Mayor McClure. City Manager Report City Manager Kat Sorensen announced the library hours would be returning to normal. She gave a big shout out to Public Works Department for clearing snow over the weekend. Sorensen addressed the Central Treasury Report and mid-cycle budget. Lastly, Sorensen was looking for ways to improve the City Manager Report for 2024 and all feedback was welcome. City Clerks Report City Clerk Kris Peck provided a summary of attending the Alaska Association of Municipal Clerk's (AAMC) conference in Anchorage. City Attorney Report City Attorney Sam Severin noted that he attended a portion of the AAMC conference that focused on election security. Severin also provided a summary of the personnel and legal issues he had been dealing with recently. Other Reports and Announcements Presentations Presentation by Haley Johnson on Alaska Trails Presentation by Jon Warrenchuk on the Impacts of Trawling (telephonically) Council Recessed the meeting at 8:1 S p.m. Council Resumed the meeting at 8:21 p.m. PUBLIC HEARINGS Ordinance Requiring Public Hearing Ordinance for Enactment 24 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page Ordinance 2023-021: An Ordinance of the City Council of the City of Seward, Alaska,Amending Seward City Code 11.15.130 —Paid Parking to Establish a Procedure for Issuance of Citations in City Parking Lots and Meter Zones to Establish a Fine Motion (Osenga/Wells) Enact Ordinance 2023-021 Parks & Recreation Deputy Director Tyler Mallory introduced the ordinance and summarized the updates. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Wells asked about the possibility of automated gates in the parking lots. Sorensen clarified that Parks & Recreation would still need their enforcement capabilities. Osenga noted the ordinance was setting up the enforcement procedures regardless of what system was in place. Assistant City Manager Jason Bickling provided an overview of the minor changes in the substitute version of the ordinance that was provided as a laydown. Motion (Osenga/Wells) Enact Substitute Ordinance 2023-021 Motion Passed Yes: Crites, Calhoon, Osenga,Wells, Barnwell, McClure No: Finch Resolutions Requiring Public Hearing Resolution 2023-133: Recognizing The 2024 City of Seward Harbor Tariff And Amending Section 100 Definitions(b), (c), Adding(d)The Harbor Definition from City Code And Amending Section 230 (a) In The Harbor Tariff Motion (Osenga/Calhoon) Approve Resolution 2023-133 Bickling explained a few of the key increases including renewal rates and dockage rates. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Bruce Jaffa, outside city limits, said the resolution helped clarify some confusing code language. Jaffa noted that PACAB (Port& Commerce Advisory Board)had reviewed these tariffs. No one else appeared and the public hearing was closed. Motion Passed Unanimous 25 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page ORIGPTi T03An.STTE OF SEW RD TOTS 21 AND 11 AND TUE S i FT- OF E I T nT B16OCK 40 L'XG T T7lTATG N 1 FT- OF Al 1/_ OF T 0T 22) Tl -etigb, the Bef:ettgh band Ge w,.,y ffne., Pr-esess Resolution 2023-135 was deleted during the approval of the agenda. UNFINISHED BUSINESS Resolutions Resolution 2023-120: Amending The 2024 Electric Rates Tariff To Incorporate Recommendations From The 2023 Rate Study To Set Electric Rates At A Level To Meet The Utility's Revenue Requirements Over The Next Three Years (This resolution had a public hearing on November 13, 2023 and was postponed until December 11, 2023. That meeting was later rescheduled to December 18, 2023) Rates Consultant Mike Hubbard was participating telephonically to answer questions from council. Wells addressed the public comments that pushed for an increase of only $0.03 cents and asked Hubbard for feedback. Barnwell noted that Hubbard was attentive to the Seward Electric Utility Ad Hoc Committee's suggestions. Barnwell thought Hubbard's report in the packet was very thorough. Barnwell noted it was a tough decision to raise the rates and empathized with the community. Barnwell explained the bond payment alone would take half of the $0.06 cent increase. Calhoon brought up bond payments in 2025 and said both bonds combined did not reach a million dollars. He asked for clarification on the bond payments. He felt a smaller increase was worth looking into. Calhoon said there were several unknown factors and not enough information yet to warrant a $0.06 cent increase. Finance Director Sully Jusino provided an update and figures of the bond payments. Hubbard provided additional information on bond payments and depreciation in 2025. Osenga didn't want to kick the can further down the road. Osenga wanted to follow the recommendations of professionals. Motion to Amend (Calhoon/Finch) Amend to a $0.03 Cent Increase Motion Failed Yes: Calhoon, Finch No: Osenga, Barnwell, Crites, Wells, McClure 26 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page Wells supported the $0.06 cent increase. He hoped city administration could work on a program to help low-income families. Motion to Amend (Wells/Crites) Include A Rate Reduction Program For Low-Income Families and Households Severin advised against adding a policy with too many unknowns. He said the resolution should be taken care of now and then such a policy could come later. The motion to amend was withdrawn with no objection from council. Motion Approve Resolution 2023-120 Motion Passed Yes: Wells, Osenga, Crites, Barnwell, McClure No: Finch, Calhoon NEW BUSINESS Resolutions Resolution 2023-137: Amending Resolution 2022-019 and Authorizing the City Manager to Place and Order and Purchase One (1) 2024 Ford F-150 Crew Cab Truck Police Responder Package Vehicle from Kendall Ford of Anchorage for the Purchase of a Command Vehicle for the Fire Department using the State's Competitive Procurement Fleet Vehicle Contract with Associated Upfitting and Fire Specific Equipment from Alaska Safety and Supply, in the Amount not to Exceed $72,859 and Appropriating Funds Motion (OsengaBarnwell) Approve Resolution 2023-137 Crites declared a potential conflict of interest because her husband was the fire chief. McClure ruled that no conflict existed. Sorensen explained that the 2022 resolution resulted in only one of the two vehicles being purchased. This resolution tonight was updated with a slight price increase to allow for the other vehicle to be purchased. Motion Passed Unanimous Resolution 2023-134: Adopting the Calendar Year 2024 City of Seward Fee Schedule Motion (Osenga/Calhoon) Approve Resolution 2023-134 Bickling said these changes reflected each department with updating their fees. 27 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page Calhoon asked about the cemetery section cost increases. He clarified that this pertained only to the city cemetery. Calhoon asked about what the process would be for other cemeteries such as the American Legion. Bickling said administration was streamlining the process, so cemetery use permits were not bounced around through different departments. He noted the cemetery fees had not been updated in a very long time. Calhoon questioned the grave preparation deposit. Bickling recommended grave preparation could be considered a"Site Closure" deposit for $300. Finch had a number of possible amendments and wanted more information on parking fees and burials. Motion to Postpone (Finch/Barnwell) Postpone Resolution 2023-134 until January 8, 2024 Motion Passed Unanimous Council Recessed the meeting at 9:47 p.m. Council Resumed the meeting at 9:SI p.m. Resolution 2023-139: Authorizing The City Manager to Enter Into A Contract With T2 Upsafety For The Purchase Of Parking Enforcement Software and Equipment For 3 Years For A Total Cost Of$37,021.00 And Partnering With Upsafety For Collections Services And Appropriating Funds Motion (Calhoon/Wells) Approve Resolution 2023-139 Mallory said this software would go with their current automated pay stations and provide many new features for parking enforcement. They were certified professionally for collections as well. Wells spoke in opposition to the resolution. During his travels, Wells had observed many paid parking lots that all featured automated gates. He would like the postpone this resolution until administration could research automated gates. Motion to Postpone (Wells/Finch) Postpone Resolution 2023-139 to January 8, 2024 Motion Passed Yes: Crites, Finch, Wells, Calhoon No: Barnwell, Osenga, McClure CITIZEN COMMENTS Bruce Jaffa, outside city limits, appreciated the tough decisions before council tonight. He noted that during his 50 years in Seward the costs of living had gone up considerably. 28 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page Darryl Schaefermeyer, inside city limits, also appreciated the tough decisions before council tonight. He would have hoped to see the budget first before the rate study. He estimated the $0.06 cent rate increase would cost the Alaska Sealife Center around $300,000 a year. On another topic, he said Seward had a beautiful community choir. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen addressed the two resolutions that were postponed tonight. She noted the City Council Retreat would be held on Saturday, January 6, 2024. Bickling said that 2023 had been an amazing year for Seward High School sports. He said a proclamation would be forthcoming for the Seahawks wrestling team for their recent State Championships. On another topic, Bickling thanked businesses who were clearing the snow from their sidewalks. Crites thanked Becky Dunn for promoting local news. She thanked Haley Johnston for the Alaska Long Trails presentation. Crites liked the idea of creating a program to help low-income families during the rate increase. Barnwell echoed Bickling's comments about the exceptional Seahawks sports teams this year. On another topic, he said the rate increase was a very difficult decision. Lastly, Barnwell thanked Parks & Recreation Department for being such an asset to the community. Finch congratulated the Seward Seahawks swim team and wrestling team. He thanked the public for all their input tonight. He thanked Rob Montgomery for all his work as the Electric Utility Manager. Wells wished everyone a happy winter solstice and Happy New Year. Calhoon echoed the congratulations to the Seward Seahawks sports teams this year. He thanked the Alaska Toys for Tots Program as well as the Fire Department for the parade on Saturday. Calhoon realized this year had been divisive for this community and he felt everyone was doing their best. He hoped for a more positive 2024 and encouraged everyone to appreciate what we have. Osenga congratulated the Seward Seahawks sports teams. He thanked everyone for the comments of goodwill. Osenga noted it was a hard job to be on council. He wished everyone a Merry Christmas and a safe new year. McClure mentioned the recent community choir concert and she said she had a very busy schedule lately. She wished everyone a Merry Christmas and a Happy New Year. Calhoon also wanted to mention the American Legion would be serving a community Christmas meal and well providing meal delivery for those in need. 29 City of Seward,Alaska City Council Meeting Minutes December 18, 2023 Volume 42,Page ADJOURNMENT The meeting was adjourned at 10:17 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 30 Resolution 2024-002 Resolution 2024-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY2024 SHARED FISHERIES BUSINESS TAX PROGRAM,AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE CISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA AND AUTHORIZING THE CITY MANAGER TO APPLY FOR FUNDS FROM THE SHARED FISHERIES BUSINESS TAX. Documents: Agenda Statement • Resolution 2024-002 Attachments: o Application —FY24 Shared Fisheries 31 Resolution 2024-002 City Council Agenda Statement Meeting Date: January 8, 2024 To: City Council Through: Kathleen Sorensen, City Manager From: Sully Jusino, Finance Director Subject: Resolution 2024-002: Adopting an Alternative Allocation Method for the FY2024 Shared Fisheries Business Tax Program, and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity In the Cook Inlet Fisheries Management Area and Authorizing the City Manager to Apply for Funds from the Shared Fisheries Business Tax Program Background and justification: The City of Seward is required to apply to the State of Alaska Department of Community and Economic Development (DCED) each year, to qualify for funding under the State's Shared fisheries Business Tax Program and the State Landing TaxAllocation.The purpose of the program is to provide for a sharing of state fish tax collected outside municipal boundaries, with municipalities that have been affected by fishing industry activities. This program is different from the state fish tax sharing program which shares fish tax revenues collected inside municipal boundaries. This is the 315t year of this program,and municipalities across the state will share tax revenues from 2022 fisheries activity as reported by fish processors on their fish tax returns. The law that created this program requires that funding be allocated first to fisheries management areas across the state based on the level of fish and shellfish processed in each area, compared to the total fish and shellfish processed for the whole state. Then, funds are allocated among the municipalities located within each fisheries management area, based on the relative level of impacts experienced by each municipality. Seward is located in the Cook Inlet Fisheries Management Area, which includes eleven communities: Anchorage, Homer, Kenai, Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, Seward, Houston, Palmer and Wasilla. The final deadline for submitting application for the FY2024 Shared Fisheries Business Tax and Landing Tax Program is February 15, 2024. The long-form application provides for a "standard" and an "alternative" method of funding allocation. The City of Seward will file under the alternative method. Standard Method: Under this method, each municipality must determine and document the cost of fisheries business Impacts experienced by the community in 2022. Once the Impacts have been established for each of the municipalities, the DCCED will calculate the allocation for each municipality using the following formula: One-half of the available funding is divided among participating municipalities on the basis of the relative dollar amount of impact in each community. The other half of the available funding is divided among municipalities based on the relative dollar amount of impact 12er capita in each community. 32 Resolution 2024-002 Alternative Method: Alternative allocation methods may be proposed by the municipalities within the area. DCED will consider approving the use of a proposed alternative method only if all the municipalities in the area agree to use the method,and if the method includes some measure of the relative effects of the fishing Industry on the respective municipalities in the area. The short-form method allocates the available funds by sharing 50% of the funds equally among the participating municipalities and allocating the remaining 50%on a per-capita basis.The information required by the long-form application agrees that the allocation method be the same method used in the short form allocation. Given the small amount of additional funding that the City might gain by utilizing the standard method, compared to the additional time required to complete the application, it is our recommendation would be difficult and time-consuming to obtain. Therefore, it is proposed that municipalities in our area use the alternative method and that we further that the city of Seward agree to use the alternative method and agree that 50% of the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated on a per-capita basis. This will be the eighteenth consecutive year of using this method. Using this same allocation method,Seward expects to receive approximately$2,482 in Shared Fisheries Business Tax Allocation, an increase from FY2023 allocation of $1,319.97. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ $2,482 —Shared Fisheries Business Tax Allocation This legislation (✓): x Creates revenue in the amount of: $ $2,482 —Shared Fisheries Business Tax Allocation Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water PI Healthcare Motor Pool Other Note:amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ 33 Resolution 2024-002 Available Unrestricted Cash Balance: $ Finance Director Signature: .�cr. Attorney Review Yes Attorney Signature: x Not applicable Comments: Administration Recommendation Adopt Resolution Other: 34 Resolution 2024-002 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY2024 SHARED FISHERIES BUSINESS TAX PROGRAM, AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA AND AUTHORIZING THE CITY MANAGER TO APPLY FOR FUNDS FROM THE SHARED FISHERIES BUSINESS TAX PROGRAM WHEREAS, Alaska Statute 29.60.450 requires that for a municipality to participate in the FY2024 Shared Fisheries Business Tax Program("Program"),the municipality must demonstrate to the Department of Commerce, Community, and Economic Development that the municipality experienced significant effects during calendar year 2022 from fisheries business activities; and WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS,3 AAC 134.070 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, the Program provides for the use, at the discretion of the Department of Commerce, Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use the method, and the method incorporates some measure of the relative significant effect of fisheries business activity on the respective municipalities in the area; and WHEREAS,the City Council of the City of Seward, Alaska proposes to use an alternative allocation method for allocating FY2024 funding available within the FMA 14: Cook Inlet Fisheries Management Area,in agreement with all other municipalities in the area participating in the FY2024 Shared Fisheries Business Tax Program. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OFTHE CITY OF SEWARD,ALASKA that: Section 1. The City Council certifies that the City of Seward did experience significant effects during calendar year 2022 from fisheries business activities that occurred within the Cook Inlet fisheries management area and seeks to apply for funding under the FY2024 Shared Fisheries Business Tax Program. 35 Resolution 2024-002 CITY OF SEWARD,ALASKA RESOLUTION 2024-002 Section 2. All eligible communities in the Cook Inlet fisheries management area will receive fifty percent(50%) divided equally and fifty percent(50%)divided on a per capita basis. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8tn day of January 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 36 FY24 SHARED FISHERIES BUSINESS TAX PROGRAM ALTERNATE METHOD APPLICATION For FMA 14: COOK INLET AREA Name of Municipality : CITY OF SEWARD Mailing Address: PO BOX 167, SEWARD, AK 99664 Contact Person: KATHLEEN SORENSEN Title: CITY MANAGER Email Address: KSORENSEN@CITYOFSEWARD.NET Phone Number: 907-224-4012 Return with resolution E-mail caa e.alaskg,gov Subject Line "Municipality Name, FY24, SFBT" Or Mail State of Alaska DCCED Shared Fisheries Business Tax Program 550 W 7" Avenue, Suite 1650 Anchorage, Alaska 99501 37 Resolution 20 4-002 or r� Department of Commerce, ommunity, THE STNI' and Economic Development c?f�� 1. u�� iSi��iv or-cc��an�r_!Ni I �� .�N�� RI c�IraNn�. :��E-.��IRs 5 W ": A el.Suite 1650 Artie h(-jru e.Alaska 99501 tsl)'VI:RN[)Vv91kE: 6>UN1,E:A1'Y Ma1n:907,264.450 1 O,ti r Fax:907.269.4563 ALA'S October 26, 2023 Janette Bower City of Seward. PO Box 167 Seward,AK 99664 Dear Janette: The Department of Commerce, Community, and Economic Development is pleased to announce availability of the FY 2024 Shared Fisheries Business Tax Program. The purpose of the program is to allocate a share of state fish tax collected outside municipal boundaries with municipalities affected by fishing industry activities. Municipalities around the state will share approximately$1.3 million based on 2022 fisheries activity as reported by fish processors on their fish tax returns. Details of how the program works are included in the application under Program Description. Historically, your municipality along with the other communities in your fisheries management area, FMA 14: Cook Inlet has filed using the Alternative Method found on the last four pages of this application. A breakdown is included that details the communities in your FMA, in addition to the anticipated payment based on the agreed upon allocation method for your FMA. If this agreement is still in place with your FMA, you will only need to have your Council/Assembly pass the enclosed alternative method sample resolution in order to participate in the program. If your FMA intends to change the alternative method of allocation, the new proposal must be submitted to our office no later than January 15, 2024. If an agreement cannot be made with all communities in your FMA, you will need to file using the standard method and claim your significant effects. Instructions on both of these methods are detailed in the application.packet. DEADLINE FOR SUBMISSION OF COMPLETED APPLICATION IS FEBRUARY 15, 2024 Applications can be scanned and cmailed to caa&alaska.gov with the subject line "City of Seward, FY24, SFBT". If you have any questions about the program or require assistance in completing the application,please contact me at zoe.olson&al.aska.gov or call (907) 263-2156. Sincerely, le lson Grants Administrator 2 Enclosure 38 Resolution 2024-002 FY24 SHARED FISHERIES BUSINESS TAX PROGRAM ALTERNATE METHOD APPLICATION For FMA 14: COOK INLET AREA Name of Municipality: Mailing Address: Contact Person: Title: Email Address: Phone Number: Return with resolution E-mail caa(a'),alaska.gov Subject Line "Municipality Name, FY24, SFBT" Or Mail State of Alaska DCCED Shared Fisheries Business Tax Program 550 W 71h Avenue, Suite 1650 Anchorage, Alaska 99501 Resolution 2024-002 . . . . :DCCED Shared Fisheries Business Tax Program FY24 Lo.ong-Form Application For MA 14. COOK I F NLET AREA r 41i ;4 41 I �'la s Y 'i 1 «W APPLICATION MUSTBE SUBMITTED TO DCCED NO LATER THAN FEBRUARY 45,2024 State of Alaska Mi ke Durileavy, Governor Department of Commerce; Community, and Economic Development Julie Anderson, Commissioner. Division of Community and Regional Affairs Sandra Moller, Director F esolution 2024-002 FY24 SHARED FISHERIES BUSINESS TAX PROGRAM DESCRIPTION The purpose of the Shared Fisheries Business Tax Program is to provide for an annual sharing of fish tax collected outside municipal boundaries to municipalities that can demonstrate they suffered significant effects from fisheries business activities. This program is administered separately from the state fish tax sharing program administered by the Department of Revenue which shares fish tax revenues collected inside municipal boundaries. Program Eligibility To be eligible for an allocation under this program, applicants must: 1. Be a municipality (city or borough); and 2. Demonstrate the municipality suffered significant effects as a result of fisheries business activity that occurred within its respective fisheries management area(s). Program Funding The funding available for the program this year is equal to half the amount of state fisheries business tax revenues collected outside of municipal boundaries during calendar year 2022. Program funding is allocated in two stages: 1st Stage: Nineteen Fisheries Management Areas (FMAs) were established using existing commercial fishing area boundaries. The available funding is allocated among these 19 FMAs based.on the pounds of fish and shellfish processed in the whole state during the 2022 calendar year. For example, if an area processed 10% of all the fish and shellfish processed in the whole state during 2022, then that area would receive 10% of the funding available for the program this year. These allocations are calculated based on Fisheries Business Tax Return information for calendar year 2022. 2nd Stage: The funding available within each FMA will be/allocated among the municipalities in that area based on the level of fishing industry significant effects suffered by each municipality compared to the level of effects experienced by the other municipalities in that FMA. Some municipalities,because of their extensive area, are included in more than one fisheries management area. In these cases, the municipality must submit a separate program application for each area. . Resolution 2024-002 FY24 SHARED FISHERIES BUSINESS TAX PROGRAM DESCRIPTION There are two possible application methods: Standard and Alternative Standard Method: In the Standard Method, established by the department, each municipality in the FMA must determine and document the cost of fisheries business impacts experienced by the community in 2022. These impacts are, submitted by each municipality in their applications. The department will review the applications and determine if the impacts submitted are valid. Once the impacts have been established for each of the municipalities in the FMA, the department will calculate the allocation for each municipality using the following formula: One half of the funding available within an FMA is divided up among participating municipalities on the basis of the relative dollar amount of impact in each municipality. The other half of the funding available to that area is divided equally among all eligible municipalities. Alternative Method: Alternative allocation methods may be proposed by the municipalities within the FMA. The department will consider approving the use of a proposed alternative method only if all the municipalities in the area agree to use the method, and if the method includes some measure of the relative effects of the fishing industry on the respective municipalities in the area. This application packet contains the instructions and forms applying under: • STANDARD METHOD • ALTERNATIVE METHOD The chart on the following page summarizes the process for these two methods. Resolution 2024-002 . FY2023 DCCED Population Estimates January 14,2022 Page 2 For additional information, please contact Grace Beaujean, Research Analyst III, at 907.269.4521 or DCRAResearchAndAnalysisnalaslm gov. Sincerely, -d4 Sandra Moller Director cc: Division of Community and Regional Affairs,Research and Analysis Section Division of Community and Regional Affairs, Grant&Funding Section S 43 Resolution 2024-002 Instructions for Alternative Method Application In the alternative method application, an approved resolution constitutes the application. No other forms need to be submitted. A sample resolution has been attached for your use. General Guidelines for Developing an Alternative Allocation Method All municipalities in a fisheries management area must agree on the alternative method: There must be unanimous agreement among all eligible municipalities in a fisheries management area with regard to alternative allocation methods. It is the responsibility of community leaders in the area to work together to negotiate an alternative which is acceptable to all municipalities. The department may be consulted at any time regarding what kinds of formula approaches are considered acceptable by the department, Alternative methods must incorporate some measure of the relative significant effects experienced by the respective municipalities in the area. The measure of significant effects may take many forms. One area might agree to use the number of commercial fishing boat visits-per-year per community as a measure of significant effects. Another area might use the linear foot-length of public docks as a measure. Another area might use community population figures as an indication of the significant effects of fisheries business activity. Another area might share one half of the funding equally between the respective municipalities and share the other half based upon community population figures. Areas may decide to use one measure or may use a combination of measures. Submit your completed application no later than February 15, 2024 to: E-mail caa(a,alaska.gov Subject Line "Municipality Name, FY24, SFBT" Or Mail State of Alaska DCCED Shared Fisheries Business Tax Program 550 W 7" Ave, Suite 1650 Anchorage, Alaska 99501 If you require assistance in completing this application, contact Zoe Olson at (907) 263-2156. Resolution 2024-002 FY24 Shared Fisheries Business Tax Program Alternative Method Resolution (City or Borough) RESOLUTION NO. A RESOLUTION ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY24 SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN FMA 14: COOK INLET AREA WHEREAS,AS 29.60.450 requires that for a municipality to participate in the FY24 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Commerce, Community, and Economic Development that the municipality suffered significant effects during calendar year 2022 from fisheries business activities; and, WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce,Community,and Economic Development; and, WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of Commerce,Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use the method, and the method incorporates some measure ofthe relative significant effect of fisheries business activity on the respective municipalities in the area; and, WHEREAS, The proposes to use an alternative allocation method for (Goveming Body) allocation of FY24 funding available within the FMA 14: COOK INLET AREA in agreement with all other municipalities in this area participating in the FY24 Shared Fisheries Business Tax Program; NOW THEREFORE BE IT RESOLVED THAT: The by this resolution (Governing Body) certifies that the following alternative allocation method fairly represents the distribution of significant effects during 2022 of fisheries business activity in FMA 14: COOK INLET AREA: • All municipalities share equally 50% of allocation; all municipalities share remaining 50% on a per capita basis. PASSED and APPROVED by a duty constituted quorum of the this day (Governing Ba{v) of 20_ SIGNED Mayor ATTEST Clerk Resolution 2024-002 FY 22 Landing Tax Allocation Reference $572.45 Number _ Total allocation: 50%Divided 50%per capita $6,498.49 $3,249.24 $3,249.24 Calculated Calculated Total Community Population 501A divided share 50%per capita share Allocation Allocation Distribution Municipality of Anchorage 289,810 $324.92 $2,486.25 $2,811.17 $247.64 24SF14-01 $ 3,058.81 City of Homer 5,515 $324.92 $47.31 $372.24 $32.79 24-SF14-02 $ 405.03 City of Kachemak 656 $324A2 $5.63 $330.55 $29.12 24-SF14-03 $ 359.67 City of Kenai -. 7,507 $324.92 $64.40 $389.33 $34.30 24-SF14-04 $ 423.62 Kenai Peninsula Borough - 60,017 $324.92 $514.88 $839.80 $73.98 24-SF14-05 $ 913.78 City of Seldovia 261 $324.92 $2.24 $327.16 $28.82 24-SF14-06 $ 355.98 City of Seward 2,482 $324.92 $21.29 $346.22 $30.50 24-SF14-07 $ 376.72 City ofSoldotna 4,519 $324.92 - $38.77 $363.69 $32.04 24-SF14-08 $ 395.73 MatanuskaSusitna Borough $0.00 $0.00 $0.00 $0.00 24-SF14-09 $ - City of Houston 2,046 $324.92 $17.55 $342.48 $30.17 24-SF14-10 $ 372.65 City of Palmer - - 5,936 $324.02 $50.02 $376.85 $33.11 24-SF14-11 $ 408.96 City of Wasilla $0.00 $0.00 $0.00 $0.00 24-SF14-12 $ - Totals 378,749 $3;249.24 $3,249.24 $6,498.49 $672.45 $ 7,070.94 Community Count 10 All municipalities share 50%of allocation equally;share remaining 50%on a per capita basis. 46 Resolution 2024-002 FY24 SHARED FISHERIES BCTSINESS TAX PROGRAM DESCRIPTION PROCESS FOR METHODS November 15 Commerce mails program applications to municipalities STANDARD METHOD ALTERNATE METHOD No later than February 15 No later than January 15 Each municipality determines and documents All municipalities in an FMA work together to develop the cost of fisheries impacts on the community an alternate allocation formula and submit their and submits this information with their proposal to the Department of Commerce. application. Municipalities are encouraged to consult with Commerce during this effort regarding the acceptability of alternative methods. No later than April 15 r , z Department of Commerce reviews applications, makes a determination as to the validity of the submitted impacts, and notifies the municipalities of this determination. No later than February 1 Commerce reviews alternate proposals, determines if proposals are acceptable, and Within 30 days notifies the municipalities of this determination. Municipalities have 30 days in which to appeal If the proposal is accepted, municipalities may Commerce's determinations regarding then use the Alternative Method application. If submitted impacts. the proposal is not acceptable to Commerce, they will work with municipalities in an area to resolve problems. If the problems cannot be resolved,the municipalities in that FMA must apply using the Standard Method application. Within 20 days Commerce will respond to appeals within 20 days after receiving them. After all appeals are resolved No later than February 15 Commerce will perform the formula calculations Each municipality must submit an Alternative for each FMA based on the relative impacts Method application. Commerce will distribute approved for each municipality in the FMA, and allocations after all applications within that.FMA distribute the funding allocations. have been received and verified. Resolution 2024-002 i FY24 Shared Fisheries Business Tax Program Application Instructions STANDARD METHOD • In the standard method application process each municipality determines and documents the cost to the municipality of fisheries industry significant effects.suffered by,the community in 2022. • Details for each of these effects are submitted by municipalities using the Declaration of Significant Effects application forms provided on the following pages. • The municipality must also submit an approved resolution by the governing body certifying that the information submitted in the application is correct and complete.A sample resolution is included in this packet. • The department will review the applications and determine if the significant effects submitted are valid. • Once the effects have been established for. each of the municipalities in a Fisheries Management Area,the department will calculate the funding allocation for each municipality using the following formula: One half of the funding _.available' within an FMA is divided up among participating municipalities on the basis of the relative dollar amount of impact in each municipality. The other half of the funding available to that area is divided equally among all eligible municipalities. Guidelines for Completing the Declaration of Significant Effects Forms Some important definitions:.The Shared Fisheries. Business Tax Program provides for a sharing of State Fisheries Business Tax with municipalities that can demonstrate they suffered significant effects during the program base year from fisheries business activity in their respective fisheries management area. For the purposes of this program, "fisheries business activity" means: • activity related to fishing, including but not limited to the catching and sale of fisheries resources;- activity related to commercial vessel, moorage and gear maintenance; • activity related to preparing fisheries resources for transportation; and, • activity related to processing fisheries resources for sale by freezing, icing, cooking, salting, or other method and includes but is not limited to canneries, cold storages, freezer ships, and processing plants. Resolution 2024-002 And, "significant effects" means: • municipal expenditures during the prograin base year demonstrated by the municipality to the department to be reasonable and necessary that are the result of fisheries business activities on the municipality's: • population; • employment; • finances; • air and water quality; • fish and wildlife habitats; and, • ability to provide essential public services, including health care, public safety, education, transportation, marine garbage collection and disposal, solid waste disposal, utilities, and government administration. And, "program base year" means: • calendar year 2022. A municipality does not need to have actual expenditures in.2022 in order to include them as significant effects in the application. If a fishing business activity impacts a municipality in a manner that will result in a cost to the municipality, then the municipality can claim that impact as a significant effect. For example, a municipality's pier might have been damaged by an improperly docked fish processing vessel. The municipality might not have the funds to repair the pier during 2022, but the municipality has obtained final engineering estimates for the cost of repairs. In this case, the municipality could declare the repair cost estimates as significant effects on their application. However, these costs may not be claimed again if the municipality subsequently expended the monies to repair the pier at a later date (this would result in a double counting of significant effects). If a significant effect claimed in the application reflects expenditures that were determined by the municipality to.be necessary, but for which the municipality was unable to snake an expenditure during the program base year, the application must include a finding by the municipal governing body which documents and clearly describes the procedures and methods by which the need and the estimated cost of such expenditures were determined. Only that part of overall community impacts which are directly attributable to fishing business activity should be included as significant effects in the application. For example,a municipality water supply system may be impacted by the fresh water needs of the local fishing fleet and fish processing facilities. However, a municipality in this situation should not claim the entire cost of operating or maintaining the water system as a "significant effect" for the purposes of this program. In this case, the municipality must determine and document its estimate of the share of the use, and "wear and tear," of the water system that can reasonably be attributed to fisheries business activity. A place is provided on the Declaration of Significant Effects forms for municipalities to explain how they arrived at such estimates. Examples of eligible significant effects. The kinds of negative effects which a municipality might, possibly claim to have suffered are many. It is the responsibility of each municipality to describe, document and justify its particular claims of negative impacts during 2022 resulting from fisheries Resolution 2024-002 business activities. For the purposes of this program,all significant effects inust.be presented in terms of expenditures of municipal funds, either actual or determined necessary. For example, a sudden population increase of 1,000 people is not in itself a negative effect. It is the demonstrable impacts on the municipality budget of dealing with these extra people that may be considered as significant effects for this program. The following examples represent the kinds of community impacts which are clearly eligible for inclusion in a municipality's Declaration of Significant Effects forms. • a municipality's expenses during 2022 in repairing a dock damaged by a fishing vessel; • a municipality's costs of hiring extra police, teachers or medical staff to cover periods during 2022 when fish processing workers or fishing crew and their families expanded the municipality's population; • a municipality's 2022 loan which was used to improve the municipality's water system to meet increased demands for fresh water by local fish processors. Only that part of the debt service which can be directly attributable to supporting the fishing industry may be counted as a significant effect. • special expenditures made by a municipality during 2022 to assist or help re-train workers, who lost their jobs in the fishing industry because of a downturn in fishing activity; • a municipality's expenditures for operating and maintaining harbor facilities during 2022; • operating and maintaining a municipality's water and sewer system or landfill during 2022 that is directly attributable to the fishing industry. Examples of events which are not eligible to be significant effects The following are examples of municipal expenditures or events which are not eligible for inclusion in a municipality's Declaration of Significant Effects forms: • Municipal expenditures that occurred before or after. 2022 which are the result of fishing business activities; • Revenues which a municipality did not receive during 2022 because of a downturn in local fishing business activity. If you're not sure whether,an event.is a valid "significant effect" or not, contact DCCED. Resolution 2024-002 Instructions for Completing the Standard Method Application The completed standard method application submitted by each municipality will contain three elements: • a set of Declaration of Significant Effects forms (one separate form for each significant effect claimed by the municipality). Three copies of this form are included in the application- please make as many additional copies of this form as you need. • a Cover Page that provides the total number and cost of the significant effects claimed by the municipality. • an approved resolution by the governing body adopting the application as true and correct. A sample resolution is included in the application. Instructions for the Cover Page/Summary The Cover Page must he completed and submitted as part of the application. This form summarizes the information found in the application. The number of significant effects claimed should be equal to the number of Declarations of Significant Effects forms submitted with the application and the total dollar amount should equal the sum of all the dollar amounts stated in Part 2 on the Declarations of Significant Effects forms. Instruction for the Resolution form Municipalities may use this fonn, or a similar form, to comply with the requirement that the submitted application be certified by the municipality's governing body. Submit completed application no later than February 15, 2024, to: E-mail caa a::alaska. ov Subject Line "Municipality Name, FY24, SFBT" Or Mail State of Alaska DCCED Shared Fisheries Business Tax Program 550 W 7' Ave, Suite 1650 Anchorage, Alaska 99501 If you have any questions regarding this program, contact Zoe Olson at (907) 263-2156. Resolution 2024-002 FY24 SHARED FISHERIES BUSINESS TAX PROGRAM STANDARD METHOD APPLICATION for FMA 14: COOK INLET AREA Name of Municipality: Mailing Address: Contact Person: Title: Phone Number: Email Address: Total # of Significant Effects Claimed: Total $ of Significant Effects Claimed: $ Return with, Declaration of Significant Effects forms, and resolution E-mail caaL&alaska.gov Subject Line "Municipality Name, FY24, SFBT" Or Mail State of Alaska DCCED Shared Fisheries Business Tax Program 550 W 71h Ave, Suite 1650 Anchorage, Alaska 99501 Resolution 2024-002 FY24 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Provide a description of the fisheries business activity which resulted in the significant effect: 2. Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business activity listed in#1: S 3. Municipal expenditure is: ❑ actual ❑ determined necessary (Every municipal expenditure marked "determined necessary" must be supported by a resolution) 4. Describe how the municipal expenditure figure listed under Part 2 was detennined: 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? ❑ yes ❑ no If yes, describe how the fisheries business-related part of the overall fiscal impact was determined. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): Resolution 2024-002 FY24 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Norm for Each Significant Effect Claimed) 1. Provide a description of the fisheries business activity which resulted in the significant effect: 2. Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business activity listed in#l: $ 3. Municipal expenditure is: ❑ actual ❑ determined necessary (Every municipal expenditure marked "determined necessary" must be supported by a resolution) 4. Describe how the municipal expenditure figure listed under Part 2 was determined: 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? yes ❑ no If yes, describe how the fisheries business-related part of the overall fiscal impact was determined. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): Resolution 2024-002 FY24 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Provide a description of the fisheries business activity which resulted in the significant effect: 2. Total significant effect (municipal expenditure) made necessary during 2022 by the fisheries business activity listed in #1: $ 3. Municipal expenditure is: ❑ actual ❑ determined necessary (Every municipal expenditure marked "determined necessary" must be supported by a resolution) 4. Describe how the municipal expenditure figure listed under Part 2 was detennined: 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? ❑ yes ❑ no If yes, describe how the fisheries business-related part of the overall fiscal impact was detennined. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): Resolution 2024-002 FY24 Shared Fisheries Business Tax Program Standard Method Resolution (City or Borough) RESOLUTION NO. A RESOLUTION CERTIFYING THE FY 22 SHARED FISHERIES BUSINESS TAX PROGRAM APPLICATION TO BE TRUE AND CORRECT WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY24 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Commerce, Community, and Economic Development that the municipality suffered significant effects during calendar year 2022 from fisheries business activities; and WHEREAS, the Department of Commerce, Community, and Economic Development has prepared specific application forms for the purpose of presenting the municipality's claims as to the significant effects suffered by the municipality during calendar year 2022; and WHEREAS, 3 AAC 134.100 requires the governing body of the municipality to include with the municipality's FY24 program application an approved resolution certifying the information contained in the application to be true and correct; NOW THEREFORE BE IT RESOLVED THAT: The by this resolution certifies the information contained in (Governing Body) the (City or Borough) FY24 Shared Fisheries Business Tax Program Application to be true and correct to the best of our knowled-c. PASSED AND APPROVED by a duly constituted quorum of the this (Governing Bodv) day of , 2.0 S1GNFD Mayor ATTEST Clerk Resolution 2024-002 FY24 Shared Fisheries Business Tax Program Application Instructions ALTERNATIVE METHOD • In the alternative method application process all municipalities in a fisheries management area may work together to develop an alternative allocation formula for distributing the available program funding among municipalities in the area. It is advised that the Department of Commerce be consulted during this process- if the municipalities have questions or concerns about what constitutes an acceptable alternative to the standard allocation method. • All the municipalities in an area must reach an agreement in writing on an alternative allocation formula. • By January 15, the department must receive the proposed alternative method. If the alternative method is not acceptable, the department will work with the municipalities to resolve the problems. • If the municipalities in an area fail to satisfy the department regarding the acceptability of the alternative allocation method proposed, then each municipality in the region inust return to the standard application process and submit separate applications as required by that process. • If the department fmds the alternative allocation method satisfactory,.each municipality must then complete an alternative method application consisting of a cover page and resolution. The resolution must be adopted by the governing body and it must clearly describe the approved alternative allocation method within that area. After all alternative method applications within an area have been received and approved; the department-will perform the allocations and distribute program funds. AGENDA STATEMENT Meeting Date: January 8, 2024 From: Jodi Kurtz, Deputy City Clerk Agenda Item: Non-Objection to Transfer of Liquor License BACKGROUND & JUSTIFICATION: The Seward City Council has the opportunity to object the transfer of the following Liquor License for the following business: Business: Gateway Liquor& Food Mart Licensee: Harbor Gateway Inc Type: Packaging Store License: 2683 The City of Seward Police Department, Fire Department, Finance Department, and the Kenai Peninsula Borough have no objections to the transfer of liquor license for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license transfer, then under Alaska Statutes the City of Seward will be required to assist in or undertake the defense of its protest. RECOMMENDATION: Non-objection to the transfer of liquor license for Gateway Liquor & Food Mart, Packaging Store#2683. 58 MEMORANDUM Date: December 7, 2023 RECEIVE® To: Naneth Ambrosiani Finance/Leases DEC 2 7 2023 John Rymer Finance/Public Utilities OFFICE OF THE Chief Alan Nickell Police Department CITY CLERK Chief Clinton Crites Fire Department From: Jodi Kurtz, Deputy City Clerk RE: Verifying Compliance for the Transfer of Liquor License The following business has applied for a transfer of the controlling interest from James Pruitt(deceased) to Tracie Williams(heir) of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Gateway Liquor& Food Mart Licensee: Harbor Gateway Inc Type of License: Packaging Store License Number: 2683 Department Status Initials Finance/Leases Finance/Utilities t z Il►l�,3 Police Chief AW ostm Fire Chief �" l/4H� Deadline for Protest: February 5, 2024 (60 days from receipt of notification) Last Council Meeting for Non-Objection: January 22, 2024 RETURN TO CITY CLERK no later than Tuesday, Janu 6 2024 59 THE STATE Department of Commerce, Community, and Economic Development _ ALCOHOL&MARIJUANA CONTROL OFFICE °fALAS� 550 West 7" Avenue,Suite 1600 -_ _ Anchorage,AK 99501 -- GOVERNOR MICHAEL J.DUNLRAVY Main:907.269.0350 O� L L A'S w December 07,2023 City of Seward, Kenai Peninsula Borough Attn: Multiple License Type: Package Store License#2683 Licensee: Harbor Gateway Inc Doing Business As: Gateway Liquor& Food Mart Transfer from James Pruitt(deceased to Tracie Williams(heir) ❑ New Application ❑Transfer of Ownership Application with5ecuritylnterest ❑ Transfer ® Transfer of Controlling Interest Application We have received a completed application for the above listed license(see attached application documents)within your jurisdiction.This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s)pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice,and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body,as required by 3 AAC 304.145(d). If a protest is filed,the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable.To protest the application referenced above, please submit your protest within 60 days and show proof of service upon the applicant. AS 04.11.491—AS O4.11.509 provides that the board will deny a license application if the board finds that the license is prohibited as a result of an election conducted under AS O4.11.507. AS O4.11.420 provides that the board will not issue a license when a local governing body protests an application on the grounds that the applicant's proposed licensed premises are in a place within the local government where a local zoning ordinance prohibits the alcohol establishment unless the local government has approved a variance from the local ordinance. Sincerely, Joan Wilson Director amco.localgovernmentonly@alaska.gov 60 Resolution 2024-001 Resolution 2024-001 Adopting the Calendar Year 2024 City of Seward Tariff Documents: • Agenda Statement • Resolution 2024-001 • Attachments: 0 2024 Fee Schedule o CPI Calculations 61 Resolution 2024-001 City Council Agenda Statement Meeting Date: January 8, 2024 To: City Council Through: Kat Sorensen, City Manager From: Sully Jusino, Finance Director Subject: Resolution 2024-001: Adopting the Calendar Year 2024 City of Seward Tariff for Electric, Water & Sewer Background and justification: The City of Seward' s enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services (including direct and indirect costs) for operations and maintenance, overhead, system expansion and charges for the use of capital facilities. The rates will be adjusted annually beginning the first billing of each calendar year to reflect an average of the five previous published years' annual increases in the Consumer Price Index, All Items, 1982-84=100 for all Urban Consumers, Alaska Area ("CPI") as published by the United States Department of Labor, Bureau of Labor Statistics. (For example, 2024 rates reflected an increase based on the average CPI for 2018-2022.) The 5 year average for that range is 3.26%. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 14.01.040. - Rates and charges. Utility service rates and charges shall be established by resolution following a public hearing. Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): x Creates revenue in the amount of: $ Included in 2024 Operating Budget Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): x Budgeted Line item(s): Not budgeted Not applicable 62 Resolution 2024-001 Fund Balance Information Affected Fund (✓): General SMIC PX Electric x Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note:amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Signature: 47 Attorney Review XIYes Attorney Signature: Not applicable Comments: Administration Recommendation x Adopt Resolution Other: 63 Resolution 2024-001 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-001 A Resolution of the City Council of the City of Seward, Alaska, Adopting the Calendar Year 2024 City of Seward Tariff for Electric,Water & Sewer WHEREAS, the City of Seward' s enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services (including direct and indirect costs) for operations and maintenance, overhead, system expansion and charges for the use of capital facilities; and WHEREAS, the rates and fees herein provided are adjusted 3.26% beginning the first billing cycle of the 2024 calendar year. The rates thereafter will be adjusted annually beginning the first billing of each calendar year to reflect an average of the five previous published years' annual increases in the Consumer Price Index, All Items, 1982-84=100 for all Urban Consumers, Alaska Area ("CPI") as published by the United States Department of Labor, Bureau of Labor Statistics. (For example, 2024 rates reflected an increase based on the average CPI for 2018-2022.) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The rates incorporated herein and attached hereto as the "City of Seward 2024 Tariff' are effective January 15, 2024 until December 31, 2024. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of January, 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: 64 Resolution 2024-001 CITY OF SEWARD,ALASKA RESOLUTION 2024-001 ATTEST: Kris Peck City Clerk (City Seal) 65 Resolution 2024-001 2024 UTILITY TARIFFS ELECTRIC, WATER & SEWER EFFECTIVE JANUARY 15, 2024 CITY OF SEWARD PO BOX 167 SEWARD,AK 99664 66 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff TABLE OF CONTENTS CHAPTER TITLE 1 Seward City Code, Title 14, Utilities 2 Electric Rates & Charges 3 Water Rates & Charges 4 Sewer Rates & Charges 5 Legislative History Notes 67 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Seward City Code Title 14, Utilities 68 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff TITLE 14 UTILITIES See AS 29.35.070 for state provisions allowing municipalities to establish, change, regulate, etc., utility service rates; see AS 42.05.641 as to exemption from regulation by the Alaska Public Utilities Commission; see Title 16 of this Code as to required utility improvements within subdivisions. Chapter 14.01. General Provisions Chapter 14.05. Garbage and Refuse Chapter 14.10.Water Chapter 14.15. Electricity Chapter 14.20. Sewage Disposal Chapter 14.01. General Provisions See § 7.10.222 as to unauthorized utility connections in the small boat harbor; see§9.05.238 as to discontinuance of electric and water service due to the presence of a vicious dog; see §§ 13.01.015 and 13.01.020 as to permit requirements for utility service excavation in rights-of-way. 14.01.010. General provisions. 14.01.015. Definitions. 14.01.020.Waiver of modification of regulations. 14.01.025. Application for utility service. 14.01.030. Deposits. 14.01.035. Access to premises. 14.01.040. Rates and charges. 14.01.045. Billing. 14.01.050. Payment responsibilities. 14.01.055. Late payments and penalties. 14.01.060. Termination of service by customer. 14.01.065. Discontinuance of service and remedies by city. 14.01.070. Restoration of service. 14.01.075. Service complaints. 14.01.080. Liability. 14.01.010. - General provisions. The general provisions apply to all utility services provided by the city. In the event of a conflict between these general provisions and a specific provision addressed to a particular type of service,the latter shall prevail. (Ord. 504, 1982) 14.01.015.- Definitions. Unless the context specifically indicates otherwise, the meaning of terms used in this title shall be as follows: Applicant. Means a person, including a corporation, partnership, association, and governmental unit or agency, who requests utility service or the extension of utility facilities under these provisions and who may be synonymous, as circumstances permit, with "developer," "owner," "contractor," "builder," and similar terms associated with the improvement and development of real property and the construction of buildings and related improvements and their heirs, successors. Chapter 1,Seward City Code,Title 14, Utilities Page 1 69 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff BOD (denoting biochemical oxygen demand). Means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20 degrees Centigrade, expressed in milligrams per liter. Building drain. Means that part of the lowest horizontal piping of a drainage system which receives the discharge from soil, waste, and other drainage pipes inside the walls of the building and conveys it to the building sewer, beginning five feet (1.5 meters) outside the inner face of the building wall. Building sewer. Means the extension from the building drain to the service connection or other place of disposal. Class of service. Means the type of service rendered by the city to a customer under a particular rate schedule. Clean-out. Means a pipe inserted into the sewer extension through which a cleaning device can be inserted into the sewer extension. Collection system. Means the system of public sewers to be operated by the city and designed for the collection of sewage. Combined sewer. Means a sewer receiving both surface runoff and sewage. Commercial service Non-demand metered. This classification applies to single phase, nondemand metered general lighting, incidental power, and other services used by commercial and industrial enterprises whose demand capacity is less than 25 KW, and by multiple dwelling units when supplied through one meter. A residential service through which an additional service point not directly associated with the primary residence is likewise serviced will be billed under this schedule. Customers will be classified as non-residential unless they are clearly a residential account. The burden of proof will be on the customer. Commercial service Demand metered. This classification applies to demand metered general lighting, incidental power, and other services used by commercial and industrial enterprises whose demand is equal to or greater than 25 KVA. Commercial user. Means a person or premises used for commercial or business purposes which discharges domestic waste,not industrial waste. Composite. Means the make-up of a number of individual samples so taken as to represent the nature of sewage or industrial wastes. Constituents. Means the combination of particles or conditions which exist in the industrial wastes. Contribution-in-aid-of-construction. Means that sum of money representing the cost of making additions or modifications to utility distribution facilities and underground installations, which the applicant or customer must pay as a condition precedent to installing the facilities requested, and which becomes the property of the city and is not otherwise subject to refund to the contributor. Customer. Means the person, partnership, corporation or entity in whose name a utility account is held and the occupant, resident or tenant of any premises served by a city utility. In those cases where a utility service is not separately metered to individual tenants in a building, the landlord/owner shall be considered a customer. Demand. Means the maximum rate of delivery of electric energy during a month, measured in kilowatts (KW) registered over a 15-minute period by a demand meter. Domestic waste. Means any sewage emanating from residential dwellings or from domestic activities by or for private citizens having a BOD of less than 250 ppm and/or a total suspended solids of less than 250 ppm. Economically feasible. Means an extension of distribution facilities will be considered economically feasible if anticipated annual revenue from the project will recover all annual costs plus reasonable margins to provide service to that point, and that this balance of revenue to costs/margins can reasonably be expected to continue for the service life of the facilities constructed for the requested service extension. Chapter 1,Seward City Code,Title 14, Utilities Page 2 70 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Electric service. Means the availability of electric energy at the point of delivery for use by the customer, irrespective of whether electric energy is actually used. Engineering. Includes the preparation of electric layouts, designs, specifications, and other drawings and lists associated with electric construction. It also includes, but is not limited to, making construction estimates, inspecting construction for conformance with design criteria and specifications, staking, right-of-way acquisition, and similar and related activities necessary to the technical planning and installation of electric distribution facilities. Garbage. Means all animal and vegetable refuse from food or food preparation, dead animals and the accumulation from restaurant grease traps, but not dish water nor wastewater, ice, salt and similar materials. Industrial. This classification applies to electrical services with demand equal to or greater than 750 KW. Industrial services with demand of equal to or greater than 5,000 KW will be served by contract only, and only by cost-based rates of those services. Industrial user. Means a person or premises which discharges sewage having the characteristics of industrial wastes as distinct from domestic wastes or which has a BOD of 250 ppm or greater and/or which has a total suspended solids of 250 ppm or greater. Industrial wastes. Means the sewage from industrial manufacturing processes, trade, or business as distinct from domestic waste. Key box (curb valve, curb cock). Means the shut-off point for water service, which is the property of the customer. Mobile home. Means manufactured housing, as defined in section 8.15.110 of this code,built on a chassis and/or in accordance with Department of Housing and Urban Development standards contained in Code of Federal Regulations Title 24, Chapter 20. A mobile home shall be construed to remain a mobile home, subject to all regulations applying thereto, whether or not wheels, axles, hitch, or other appurtenances of mobility are removed and regardless of the nature of the foundation required. Mobile home park. Means any parcel, or adjacent parcels of land in the same ownership, which is used for occupancy by two or more mobile homes. The term does not include camper parks as defined in section 8.15.110 of this code. Multiple residential structures. Means any building or collections of buildings having common walls, containing two or more residential units, which include such common residential arrangements as apartments,townhouses, row houses and condominiums. Natural outlet. Means any outlet into a watercourse, pond, ditch, lake, or other body of surface water or ground water. On-site sewage disposal. Means the use of any privy, cesspool, septic tank or similar facility for disposal of sewage which is not connected to the collection system. Permanent electrical service. Means service entrance and metering equipment installed at a given location with intent to remain for the useful service life of the city's electrical facilities constructed for that service. The equipment will be mounted on a city pole, or customer's building or other structure on a permanent, non-moveable foundation. The city reserves the right of final determination of whether a service will be classified permanent. All facilities will be designed and installed in accordance with applicable codes, standards and practices of the industry for the class of service offered. pH. Shall mean the logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution. Point of delivery. Is that predetermined location where the city terminates its equipment or conductors and connects with the customer's equipment or conductors. Premises. Means the real property of the customer in a single location being served by the city. Pretreatment. Means that physical treatment given to sewage prior to discharge into the collection system, or those processes utilized for this purpose. Primary service. Means the conductors and equipment necessary to supply the customer with electricity at the available primary voltage above 480 volts. Chapter 1,Seward City Code,Title 14, Utilities Page 3 71 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Primary voltage. Means the voltage supplied to the high voltage side of distribution transformers, which include three-phase service 7,200/12,470 and 14,400/24,900. Properly shredded garbage. Means the remnants from the preparation, cooking and dispensing of food that have been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in the collection system, with no particle greater than one-half inch (1.27 centimeters)in any dimension or overall. Public sewer. Means any sewer collection system operated by or under the authority of the city. Public works department. Means the city of Seward public works department. Raceway. Means a channel for holding wires, cables, or busbars, which is designed expressly and used solely for that purpose. Receiving waters. Means those natural outlets into which sewage is discharged. Refuse. Means all garbage, rubbish and waste material. Residential or domestic user. Shall mean a person or premises who discharges an average normal volume of domestic waste to the collection system. Residential service. Means the providing of a utility to a single-family dwelling. Except for "home occupations" as defined in sections 15.10.140 and 15.10.240 of this Code, activities of a nature requiring a business license, advertising, or whose profits and expenses are shown against federal income taxes will be classified as "commercial." Rubbish. Means tree and plant trimmings, paper products, rags, rubber, carpets, clothing, straw packing, packing materials, furniture and all other kinds of combustible waste material which ordinarily accumulates in the operation of a household or business. "Rubbish" does not include manure or waste from any yard or stable. Sanitary sewer. Means a sewer which carries sewage and to which storm, surface, and ground waters are not intentionally admitted. Secondary service. Means service at available voltage of 480 volts or less. Secondary voltage. Means the voltage for delivery directly to the service entrance of the customer, i.e.,the low voltage side of a distribution transformer, or utilization voltage. Security lights. Means a fixture or fixtures installed to illuminate private homes and areas, including places and areas to which the public has access but which are privately owned and controlled. Service. Means the furnishing of a utility to a given location. Service connection. Means the pipe and appurtenances required to connect an individual property or facility to the sanitary sewer. The service connection shall start at the collection system and terminate at the property line or easement limit and shall not include the building sewer. Sewage. Means any combination of the water-carried wastes from residences, business buildings, institutions, and industrial establishments,together with such ground, surface, and stormwaters as may be present. Sewage treatment plant. Means any arrangement of devices and structures used for treating sewage. Sewage works. Means all facilities for collection,pumping,treating, and disposing of sewage. Sewer. Means a pipe or conduit for carrying sewage. Slug. Means any individual or combined discharge of water, sewage, or industrial waste which in concentration of any given constituent or in quantity of flow exceeds, for any period longer than 15 minutes,more than five times the average 24-hour concentration or flows during normal operation. Storm drain and storm sewer. Means a sewer which carries storm and surface waters and drainage,but excludes sewage and industrial wastes, other than unpolluted cooling water. Street light. Means a system or fixture of such system, for the illumination of streets, alleys, and other public places and areas, installed and operated at public expense. Subdivision. Means a tract or parcel of land divided into two or more lots, sites, or other divisions according to applicable law. Suspended solids. Means solids that either float on the surface of or are in suspension in water, sewage, or other liquids,and which are removable by laboratory filtering. Chapter 1,Seward City Code,Title 14, Utilities Page 4 72 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff �_�` � Temporary secondary service. Means service provided on an interim basis during a construction phase or any other service provided by use of facilities which cannot be reused or continued as permanent facilities and must be removed when the temporary need has ceased. The duration of the service will not exceed 180 days. Thaw wire. Means the wire leading from the water main,parallel with the service line and coming up to the ground surface at the key box. Toxic. Means constituents of sewage which are considered from time to time by the U.S. Environmental Protection Agency in its listing of NRDC Priority Pollutants Schedule as adversely affecting facilities or conditions similar to the collection system, the sewage treatment plant, or the receiving waters. Waste material. Means broken crockery, glass, wire, ashes, cinders, bottles, tin cans, metals and other similar noncombustible waste material resulting from the operation of a household or business. Discarded vehicle bodies or other bulky or heavy objects, waste material resulting from any manufacturing, building or construction operation, and similar materials shall not be considered waste material and must be disposed of by the property owner. Water connection or water service connection. Means that part of the water distribution system, including pipe and appurtenances, used to conduct water from the water main to a point at or near the property line of the premises to be served. Water connection extension. Means that part of the water distribution system extending from the water connection into the premises served. (Ord. 504, 1982; Ord. 525, §2, 1984; Ord. 610, 1988; Ord. 95-06) 14.01.020. -Waiver of modification of regulations. The provisions contained herein may not be waived by an officer, agent or employee of the city of Seward. Any modification or amendment shall be submitted to and approved by the council of the city of Seward. (Ord. 504, 1982) 14.01.025. -Application for utility service. (a) Persons desiring utility service shall apply on forms provided. No utility service shall be provided before the applicant has entered into a contract(approved application)with the city. (b) If an application is accepted verbally, the taking of utility service shall constitute a contract between the applicant and the city, obligating the applicant to pay for the utility service and to comply with all applicable provisions of the code,and the customer shall sign a written application upon request. (c) The minimum term for which service will be rendered is 30 days. A customer taking service for less than this minimum term will be billed the minimum monthly charge or for the actual usage as specified under the applicable rate schedule. (Ord. 504, 1982) 14.01.030. - Deposits. (a) The person applying for utility services shall deposit an amount equal to two months fixed charges or such other amount as may be established by resolution. The deposit may be waived if the applicant provides a letter or other written verification from the electric utility that last provided comparable service for a period of at least 24 months to the applicant, stating that the applicant was not delinquent in payment for the last 12 consecutive months of service at that prior location. No further deposit shall be required from existing customers unless a customer's account becomes delinquent or another account is established. Chapter 1,Seward City Code,Title 14, Utilities Page 5 73 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (b)The deposit,plus interest as required by AS 29.35.070, shall be refunded after five years if the city has not terminated that customer's service for reasons of delinquency in payment and if the customer has not been delinquent in payment more than once in any 12 consecutive months. The rate of interest is based upon the current rate paid on a regular savings account at the local bank with which the city has its banking services. The rate is applied monthly and customers whose deposits are on file will receive a credit on their accounts every year for interest accrued over the prior year. The deposit does not relieve a customer from the obligation of paying bills promptly when due. The deposit, less any moneys due the city, will be refunded within 30 days after the customer signs a disconnect order to discontinue utility service. (Ord. 504, 1982; Ord. 518, 1983; Ord. 610, 1988; Ord. 95-05) 14.01.035. -Access to premises. Applicants and customers shall, after notice and at reasonable hours, grant admittance to premises to any city representative for the purpose of inspecting, repairing, maintaining, replacing, or operating any facilities connected with or owned or operated by the city. (Ord. 504, 1982) 14.01.040. - Rates and charges. Utility service rates and charges shall be established by resolution following a public hearing. Notice of the public hearing shall be published in a newspaper of general circulation and shall be posted in at least three public places within the city at least ten days prior to the hearing. (Ord. 394, 1973; Ord. 415, 1975; Ord. 430, 1977; Ord. 453, 1978; Ord. 454, 1978; Ord. 465, 1978; Ord. 480, 1980; Ord. 484, 1980; Ord. 504, 1982; Ord. No. 2005-04, §1, 9-28-2005) 14.01.045. - Billing. (a) Customers shall be billed monthly. Payment shall be due within 20 days of the billing date printed on the monthly statement if the bills are mailed on or before the billing date. (b) Failure of the city to bill for utility services shall not relieve the customer of payment responsibility. (c) If the city is unable to read a meter at the usual or scheduled time due to locked premises, weather conditions, road conditions, presence of dangerous animals or other circumstances, the city will bill the customer based upon the estimated consumption and adjust the account in accordance with the next subsequent meter reading. (d) A bill is delinquent when the customer fails to make payment within 20 days of the billing date; delinquency subjects the customer to termination and disconnection of any or all utility services until all billings have been brought current. The city may, at its discretion, make other contractual arrangements for payment of past due accounts. (e) The city may charge a return check fee. Any returned check shall not be considered payment. (f) Billing disputes. (1) Whenever a customer has a dispute with the city over charges billed, a customer should request the city utility manager to investigate the grounds for dispute. The city utility manager will investigate the dispute and notify the customer as to the results of the investigation. Chapter 1,Seward City Code,Title 14, Utilities Page 6 74 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (2) If this reply is not satisfactory to the customer and the differences between the customer and the city cannot be reconciled by the city's staff or management, the customer may request an opportunity to present his case to the city council for final resolution. (3) During this review process, the customer must pay the undisputed portion of the bill in a timely manner. If an error is found to exist, the customer's current account will be adjusted accordingly. (Ord. 504, 1982) 14.01.050. -Payment responsibilities. (a) Payment for usage. All persons receiving utility services from the city shall be obligated to pay for such services. The city presumes that a person intended to deprive the city of compensation for service from the city if (1) The person possesses or has access to a city service metering device which is being used to meter service and has been interfered with, avoided, or altered to inhibit or prevent the accurate measurement of service without the permission of the city or the person has access to a city line which has been tapped without the permission of the city; or (2) The person enjoys the use or receives the economic benefit of any unmetered electric utility service. The city expects compensation due for any service received by unauthorized usage. (b) Change of occupancy. A customer who is listed on city records as the person or entity responsible for utility consumption at a specific location shall give written five-day notice of a contemplated change in occupancy, specifying the date on which service is to be discontinued. If the customer fails to provide the required written notice, he will be charged for utility service furnished to the premises until the city is provided with notice of change of occupancy. (c) Vacancy between renters. The owner of rental property may execute an agreement with the city providing for the automatic continuance of service in the owner's name during periods of vacancy between renters. During periods of vacancy, the owner will be billed as specified in the applicable rate schedule for regular customers of the same class until a new customer has applied for service and established credit as provided in sections 14.01.025 and 14.01.030 (Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 14.01.055. - Late payments and penalties. (a) Failure to make timely payment will subject the customer to a late payment charge set by resolution. (b)Interest at a rate set by resolution shall accrue on all accounts from the date of delinquency. (Ord. 504, 1982) 14.01.060. - Termination of service by customer. (a)Permanent disconnect. A customer may discontinue utility service by providing written notice to the city not less than five days in advance of the date upon which termination of the service is requested. Chapter 1,Seward City Code,Title 14, Utilities Page 7 75 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (b) Temporary disconnects. Unless the city is notified in writing that a customer wishes to stop utility services, charges will be made and the customer will be liable therefor. No shut-off of utility services for less than three months will be made without payment of a charge in an amount to be established by resolution. (Ord. 504, 1982) 14.01.065. - Discontinuance of service and remedies by city. (a) Termination of service. Upon five days' written notice, the city reserves the right to discontinue or reduce any one or more utility services for any one or more of the following reasons: (1)Intent to defraud the city of payment for all or any part of such use; (2) Use in an illegal manner or for the furtherance of an illegal purpose or for any purpose other than that described in the application for service; (3)Resale or redistribution of a utility service; (4)Tampering with any utility service connection or property of the city; (5)Nonpayment of any bills for utility services; (6) Refusal of reasonable access to the premises for inspection, repair, maintenance, replacement or operation; (7)Noncompliance with any requirement imposed by the code or by resolution; (8) Failure to repair any defect or break in utility service,to the extent it is the customer's obligation to do so; (9) Other equipment or structures which by their proximity or nature introduce a safety hazard; (10) Such other reason or condition as the city may deem appropriate. (b) Lien on property. Charges levied in accordance with this title shall be a debt due to the city and a lien upon the property which has been benefitted by the services. Change of ownership or occupancy of premises delinquent shall not be the cause for reducing or eliminating any applicable penalties. (c) Expenses. The expense of discontinuance, reduction, removal or closing, as well as the expense of restoring service, shall be a debt due to the city (and a lien upon the property) and may be recovered by civil action in the name of the city against customer,the person, or both. (d) Criminal penalties. Any person who shall continue any violation other than an obligation to pay money beyond written notice and reasonable time to cure shall be guilty of a misdemeanor in addition to being liable in damages and,upon conviction thereof, shall be fined in an amount not exceeding $25.00 for each violation. Each day in which any such violation shall continue shall be deemed separate offense. (e) Safety. Conditions which cause a clear and immediate safety hazard to customers or other personnel shall be cause for immediate disconnection of service without notification. Chapter 1,Seward City Code,Title 14, Utilities Page 8 76 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 14.01.070. - Restoration of service. Service which has been terminated may be restored after the customer has paid a restoration charge or charges in the amount(s) established by resolution, and after the customer has complied with the following: (1)Payment of all unpaid bills,penalties and late charges for all utility services; (2) Placement with the city of a deposit, in an amount to be established by resolution, to ensure future payment of bills; (3) Correction of any condition found in violation of any applicable provision of the code or any resolution. (Ord. 504, 1982) 14.01.075. - Service complaints. (a)All customer service complaints are to be delivered to the city utility manager either in person, by mail, or by telephone. (b) If within 14 days after having made a complaint a customer is not satisfied with the resolution of the complaint, the customer may file a written complaint with the city manager's office for final resolution. (c) All customers are encouraged to contact the city whenever utility service is interrupted or service is unsatisfactory. Customers should notify the city whenever defects, trouble, accidents or potentially hazardous conditions are observed. This prompt notification of trouble will allow the city to continue to provide reliable service for all customers. (Ord. 504, 1982) 14.01.080. - Liability. (a) Any person violating any of the provisions of this title shall become liable to the city for any expense, loss or damage caused by such violation. (b) Any unauthorized tampering with city utility property, equipment, or facilities will be punishable under AS 42.20.030 and other applicable statutory provisions. (c) The customer is responsible for the safekeeping of the city's property located on the customer's premises and shall take all reasonable precautions against unlawful interference with the facilities. The customer may not connect to, interfere with or alter the conductor, meters, seals or other utility facilities used in connection with rendering utility service or permit connection to, interference with, or alteration by any person other than an authorized agent or employee of the city. The customer shall pay for any damage to city property caused or permitted directly or indirectly by the customer. If the city determines it to be necessary to protect its property or other individuals, the customer shall install, at his expense, suitable protective or security devices designated by the city on the customer's premises. (d)Appliances, devices or facilities provided at the expense of the city are the property of the city and may be removed by it at any time on the termination of an agreement for its maintenance or the Chapter 1,Seward City Code,Title 14, Utilities Page 9 77 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff discontinuance of service. The city may elect to seal the electrical switch or other utility device, equipment or facilities located on the customer's premises. (Ord. 504, 1982; Ord. 610, 1988) Chapter 14.05.- Garbage and Refuse See AS 29.35.050 for state provisions allowing municipalities to provide for a system of garbage and solid waste services; see AS 29.35.060 for state provisions allowing municipalities to grant franchises; see§ 7.10.210 et seq. as to garbage disposal in trailer courts. 14.05.010. - Refuse service provided and required. (a) Every person occupying and/or owning any house, apartment building, duplex, triplex, condominium, townhome, mobile home park or home outside of a mobile home park, trailer, other residential or commercial dwelling or commercial building, including buildings under construction, within the city shall use and pay for the system of refuse disposal provided in this chapter, unless the person utilizes a carrier holding a valid permit from the Regulatory Commission of Alaska. (b) The city shall either provide or contract for collection and disposal of refuse. The public works department of the city or the contractor shall prescribe routes and days for collection. When such routes or days are established or changed, reasonable notice thereof shall be given to affected customers. No other carrier other than one authorized by the Regulatory Commission of Alaska may collect, dispose, or remove refuse from any premises in the city. Nothing in the preceding sentence shall be deemed to prohibit an occupant and/or owner from removing or causing the removal of refuse accumulated on the premises occupied by him and disposing of the same in a lawful manner. Disposing of one's own refuse does not,however, eliminate the mandatory requirement to pay for solid waste service. (Ord. 415, 1975; Ord. 428, 1976; Ord. 504, 1982; Ord. No. 2012-008, §1, 9-10-2012; Ord. 2015-004) 14.05.015. - Deposit of refuse. (a) No person shall place or deposit any refuse in or upon any public alley, street or highway, sidewalk, park or other public place in the city except as herein expressly authorized. No person shall place any refuse on land of another. (b) Dumpsters or trash receptacles located on public property may only be used for depositing small quantities of refuse generated in connection with public activities such as picnicking, camping, touring, pleasure boating, sport fishing, or other outdoor recreation. No person shall deposit refuse generated by residential, commercial, or industrial uses in or near any dumpster or trash receptacle located on public property. No person shall deposit refuse in or near any dumpster or trash receptacle located on public property contrary to any instructions posted on or near the dumpster or trash receptacle. (c) No person shall deposit refuse in a private dumpster without the owner's consent. Owners of dumpsters may post signage on or near privately owned dumpsters stating that unauthorized use is a violation of the City Code. (d)Violation of this section is subjectto a fine of$100.00 for each offense. (Ord. 504, 1982; Ord. 96-28) Chapter 1,Seward City Code,Title 14,Utilities Page 10 78 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.05.020. - Transportation. No person shall transport refuse within the city unless it is transported in a covered or enclosed vehicle or one which is loaded in such manner as to prevent any of the contents from escaping. (Ord. 417, 1976; Ord. 504, 1982) 14.05.025. - Use of containers and placement. (a) Every person occupying and/or owning a building in the city shall provide containers suitable for collection of refuse. All refuse such as vacuum cleaner dust, nonexplosive liquids, sweepings and other refuse that poses a hazard to collection or risk of spillage in normal collection shall be individually packaged prior to placement in a container. (b) Customer containers shall be placed abutting a dedicated public right-of-way. Only city containers may be placed upon the public right-of-way. (Ord. 504, 1982; Ord. No. 2012-008, §2, 9-10-2012) 14.05.030.- Container specifications generally. (a)All containers shall conform to the following minimum specifications: (1) Shall not exceed ninety-six gallons capacity; (2) Shall not exceed two hundred twenty pounds when filled; (3) Shall not exceed sixty-five pounds empty weight; (4) Shall be watertight with an animal-proof lid and of adequate durability for continued use. No corrugated cardboard box shall be used except as herein provided. No fifty or fifty-five gallon steel petroleum drums or the like shall be permitted,whether cut down or otherwise altered. (b) Certain bulk rubbish and waste material containers may be approved by the public works department of the city. Such containers shall be kept in a clean and sanitary condition and shall be provided with tight lids. (Ord. 504, 1982; Ord. 95-06; Ord. No. 2012-008, §3, 9-10-2012) 14.05.035. - Container racks. Containers or container racks shall be designed so as to prevent the upsetting or spillage by wind, weather, animals, or accident. Violation of this section due to bear attractants is subject to a fine of one hundred dollars for each offense. The fine for the first offense only will be waived upon proof of purchase or lease of the appropriate containment measure (e.g. locking dumpster lid, bear-resistant dumpster, or bear-resistant garbage can), provided the containment measure is in place within thirty days of the date of the violation. More than one violation of this section by dumpster customers will require the occupant and/or owner to obtain a locking dumpster lid or bear-resistant dumpster for the period May through October. In addition to the one hundred dollar fine, more than one violation of this section by customers utilizing garbage cans will require the occupant and/or owner to purchase or lease a bear-resistant garbage can. (a) Containers or container racks shall not be placed on the public right-of-way. (Ord. 504, 1982; Ord. 95-06; Ord. No. 2012-008, §4, 9-10-2012) Chapter 1,Seward City Code,Title 14,Utilities Page 11 79 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.05.040. -Frequency of collection. All garbage and rubbish receptacles shall be emptied at least weekly. All garbage and rubbish receptacles shall at all times be kept clean by the person occupying and/or owning the property. All waste material must be removed at least once each month. Building or construction waste and debris shall be removed weekly and upon completion of construction. (Ord. 504, 1982; Ord. 2015-004) 14.05.045. -Brush,tree trimmings,etc. Brush, trees, lawn cuttings or similar materials shall be securely bound in bundles not to exceed two feet in diameter. They may be placed in disposable cardboard containers. Branches or logs shall not be more than three inches in diameter or more than four feet in length. Containers shall not exceed 65 pounds in weight. (Ord. 504, 1982) 14.05.050. - Large boxes,crates,etc. Large appliance cartons, shipping crates or small non-bulky items or furniture and similar materials shall be disassembled prior to collection. (Ord. 504, 1982) Chapter 14.10. -Water 14.10.010. -Nature of services offered. 14.10.015. -Ownership. 14.10.020. -Key box,thaw wire and shut-off valve. 14.10.025. -Installation of water connections. 14.10.030. -Water main extensions. 14.10.035. -Fire hydrants. 14.10.040. -Mobile home parks. 14.10.045. -Multiple use buildings (apartments, offices). 14.10.050. -Responsibility for frozen water pipes and other damage. 14.10.055. -Interruption of service. 14.10.060. -Responsibility for charges; reselling of water prohibited. 14.10.065. -Persons authorized to turn on or off water service. 14.10.070. -Meters required. 14.10.075. -Minimum standards for water lines. 14.10.080. -Water system as electrical ground. 14.10.010.- Nature of services offered. The city shall provide water service within the city limits. (Ord. 504, 1982) 14.10.015. - Ownership. (a) The city owns and maintains the water service connection from the main, including the service line,thaw wire and the key box. The city has the exclusive right to control the flow of water by operation of the key box. (b) The line between the key box and the premises shall be installed and kept in repair by the customer who shall be responsible for all breaks in said line and for any damages resulting incidentally therefrom (see section 12.05.025 as to adoption of Uniform Plumbing Code). Chapter 1,Seward City Code,Title 14,Utilities Page 12 80 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (Ord. 504, 1982) 14.10.020.-Key box,thaw wire and shut-off valve. (a) The customer is responsible to know the location of his key box and thaw wire, and will be liable for any costs incurred in locating or repairing them when damage is caused by the negligence of the customer or those acting on his behalf. Such negligence shall include the customer's failure to apprise persons whom the customer knows or should know might damage the key box and thaw wire if not told of their location. (b) All persons receiving service from the city shall provide a separate shut-off valve inside the building and located on the service line entering the building ahead of any branch lines and readily accessible in an emergency. (c) Key bodes and thaw wires shall be located once without charge for each location of service. A charge may be levied for subsequent locations of service as provided by resolution. (Ord. 504, 1982) 14.10.025. - Installation of water connections. (a)Water connection from the main to the key box shall be installed by the city upon application for such service, submission of a building permit and payment of established fees for such connection. (b) Plans for all new water and sewer lines and connections must be approved by the city, and the completed lines must be inspected by the city prior to burial. (c) An approved application and any applicable service charges shall be required to make any alterations in any conduit, pipe, or other fitting or to turn water service off or on at the key box. The customer is responsible for any damage resulting therefrom. (d)Water connections larger than two inches may be installed by special agreement at actual cost to the customer. No water connection shall be longer than 80 feet.Water connections shall be installed on city property or easement. (Ord. 504, §1.) 14.10.030. -Water main extensions. Water main extensions shall be made upon written application by the customer and deposit of two-thirds of the estimated cost of the extension, which shall be applied to the actual cost. If the actual cost exceeds that of the deposit,the applicant shall pay the additional amount. (Ord. 504, 1982) 14.10.035.-Fire hydrants. (a) Customers may apply for a fire hydrant usage permit from May 1 to August 31 and shall use a hydrant designated by the fire chief or water system operator. A hydrant valve must be used. (b) Only city personnel, or fire department personnel in the case of a fire, shall use any fire hydrant without first applying to the city and agreeing to pay the appropriate charges and deposits. (Ord. 504, 1982; Ord. 95-06) Chapter 1,Seward City Code,Title 14,Utilities Page 13 81 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.10.040. - Mobile home parks. The owner or operator of a mobile home park shall report monthly the number of mobile homes and shall be responsible for all charges for water service for each mobile home. (Ord. 504, 1982; Ord. 525, § ](part), 1984) 14.10.045.- Multiple use buildings (apartments, offices). A single water connection shall serve only one customer unless more than one customer occupies an apartment house, duplex, office building, auto court, motel, hotel, commercial building or other premises which by its nature would normally remain under one ownership. (Ord. 504, 1982) 14.10.050.- Responsibility for frozen water pipes and other damage. Customers shall be responsible for frozen water connections from the main to the building except when due to faulty installation by the city; burden of proof of the reason of freezing rests with the customer and when so proven, responsibility for thawing is the city's. (Ord. 504, 1982) 14.10.055. - Interruption of service. (a) Water may be shut off without notice for repairs, emergencies, extensions or other necessary purposes. The city will not be liable for any loss or damage caused by failure of the city to deliver water. (b) The city will not be liable for a deficiency or failure, regardless of cause, in the supply pressure of water nor for any damage caused thereby. (Ord. 504, 1982; Ord. 95-06) 14.10.060.- Responsibility for charges; reselling of water prohibited. When water is supplied for the use of more than one person from one water connection,the party owning the premises adjacent to the curb cock shall be responsible for all charges as though he were the owner of all properties benefitted by water connection.No customer shall resell water. (Ord. 504, 1982) 14.10.065.-Persons authorized to turn on or off water service. Only the city shall turn on or off any water service or open or close any fire hydrant; except, that a licensed plumber may turn on a water service for testing his work and a person holding a fire hydrant usage permit under section 14.10.035 may use a fire hydrant in accordance with that permit. (Ord. 504, § 1; Ord. 610, 1988) 14.10.070. - Meters required. (a) The customer shall furnish water meters of the type and model specified by the city. Water meters shall also be provided for residential buildings containing five or more units. (b)Water meters shall be furnished and installed by the customer at the option of the city for any existing commercial or industrial building or use, or for any state and federal building and use. (c) All new commercial and industrial buildings and uses including all state and federal buildings and uses, shall install water meters at the customer's expense. Chapter 1,Seward City Code,Title 14,Utilities Page 14 82 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (d)All meter installations shall be approved in advance by the city when the customer applies for a building permit. (Ord. 504, 1982; Ord. 95-06) 14.10.075. - Minimum standards for water lines. All new water lines for major building remodeling or renovation (the cost of which exceeds 25 percent of the borough assessed value) shall be buried a minimum of nine feet below the surface of the ground, measured from the surface of the ground to the bottom of the pipe. If conditions prohibit this burial, then the line must be encased in insulation of a type and thickness which must be approved by the city. The city may allow the depth of burial with proper insulation to be less than nine feet, but not less than six feet. (Ord. 504, 1982) 14.10.080. -Water system as electrical ground. The city recognizes that at times a plumbing system is used as an electrical ground. The city is not liable for the adequacy of this electrical ground and may make any structural or material changes in the city's water mains and water service connections without regard to the effect such changes may have on the overall adequacy of an electrical grounding system. The city will not be liable for the safety of any person who makes contact with a system that is used as an electrical grounding system. (Ord. 504, 1982) Chapter 14.15. - Electricity Article 1. - General Provisions 14.15.110. -Electrical service provided. 14.15.115. -Types of service. 14.15.120. -Resale of electricity. Article 2. - Engineering Provisions 14.15.210. - Service classification. 14.15.215. -Metering electricity use. 14.15.220. -Power factor adjustment. 14.15.225. -Phase balance. 14.15.230. -Highly fluctuating loads. 14.15.235. -Addition of load. 14.15.240. -Unauthorized attachments. 14.15.245. -Wiring instructions. 14.15.250. -Load protection. 14.15.255. -Meter testing. 14.15.260. -Authorized breaking of a meter seal. Article 3. - Service Connection Provisions 14.15.310. -General requirements. 14.15.315. -Point of delivery. 14.15.320. -Metered use for each class of service. 14.15.325. -Meter location. 14.15.330. -Primary facilities. 14.15.335. -Three-phase service. Chapter 1,Seward City Code,Title 14,Utilities Page 15 83 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.15.340. - Service for multi-occupant. 14.15.345. - Service for mobile home parks. 14.15.350. - Service for small boat harbor. Article 4. - Interconnection to Customer-Owned Alternate Technology and Fossil Fuel Standby Generation Equipment 14.15.410. -Alternate technology generation. 14.15.415. -Fossil fuel standby generation. 14.15.420. -Customer liability. Article 5. - Service Extensions 14.15.510. -Cost considerations. 14.15.515. - Standard service extensions. 14.15.520. -Temporary service construction. 14.15.524. - Service extensions to multi-occupant buildings. 14.15.525. -Mobile home parks. 14.15.530. - Service upgrades. 14.15.535. -Construction of subdivision service extensions and/or idle facilities. 14.15.540. -Adding services to existing service extensions. 14.15.545. -Relocation of facilities. 14.15.550. -Conversion of temporary service; extensions to permanent service extension. 14.15.555. - Security light construction. 14.15.560. -Estimating service extension costs. 14.15.565. -General service extension provisions. Article 6. - Liability 14.15.610. -Interruption of service. 14.15.615. -Customer's equipment. 14.15.620. -Consequential damages. 14.15.625. -Power outage. Article 7. - Rules for Responding to Inquiries from Qualifying Facilities Having a Capacity of Greater Than 100 KW 14.15.710. -Application,purpose, and waiver. 14.15.715. -Availability of system cost data. 14.15.720. -Procedures for responding to inquiries from QFs. 14.15.725. -Consideration of contracts between the utility and a QF. 14.15.730. -Consideration of complaints. Article 1. - General Provisions 14.15.110.- Electrical service provided. (a) The city provides 60-hertz alternating current, either single or three phase, at available standard voltages. Voltage, frequency and wave form are regulated to conform to the standard practices of the industry. Chapter 1,Seward City Code,Title 14,Utilities Page 16 84 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff (b) Standard voltages: S 120/208v ingle Phase Secondary 120/240v Single Phase Secondary 120/208v Three Phase Secondary 240/480v Three Phase Secondary 120/240v Three Phase Secondary 480v Three Phase Secondary 277/480v Three Phase Secondary 7,200/12,470v Three Phase Primary 14,400/24,900v Three Phase Primary (c) The city shall, unless otherwise provided, construct, operate and maintain the facilities necessary to deliver electrical energy to the point of service connection to the service equipment owned by the customer. Responsibility for the design of the city's lines and other facilities shall rest with the city. (d) The city will not construct any service unless the approved service equipment is installed and available for connection. If the city's work crew or city's contractor is required to return to the customer's job site due to a lack of appropriate facilities, the customer will be responsible for all actual charges associated with additional trips. (Ord. 504, 1982; Ord. 95-06) 14.15.115. - Types of service. (a) Permanent service. Permanent service installations are as defined at section 14.01.015. Charges for construction of permanent services will be based on the service extension provisions. The entrance and metering equipment will be mounted on a city pole, or customer's building or other structure on a permanent, non-moveable foundation. The city reserves the right of final determination of whether a service will be classified as permanent. All facilities will be designed and installed in accordance with applicable codes, standards and practices of the industry for the class of service offered. (b) Temporary service. Temporary services are as defined in section 14.01.015 and will be constructed under the provisions set forth in service extension provisions. Entrance and metering equipment may be installed on a city pole, or a customer's portable or skid-mounted building or other nonportable structure. The installation and equipment will comply with applicable technical and safety standards, practices and codes to protect the customer, the general public and the city's employees. Temporary services would include, but not be limited to, power for construction-sites, gravel pits, sawmills, mining sites, small boat harbor, refrigerated van plug-ins, or carnivals or similar organization. The customer for this type of service is liable for full cost of installation and removal of facilities,payable in advance of installation. (c) Non-standard service. The city has the option of providing non-standard services. The customer will pay the cost of any special installations necessary to meet particular requirements for service at other than standard voltages, or for closer voltage regulation than provided by standard service or for service with characteristics different from those described in these provisions. (Ord. 435, 1977; Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 14.15.120. - Resale of electricity. Chapter 1,Seward City Code,Title 14,Utilities Page 17 85 Resolution 2024-001 _ City of Seward,Alaska 2024 Utilities Tariff The city provides only retail service.No customer,with the exception of the small boat harbor, shall resell or rebill the power purchased from the city or provide service to any other person or premises. (Ord. 504, 1982) Article 2. - Engineering Provisions 14.15.210. - Service classification. The intended use of electricity will determine whether a service is residential or commercial. (Ord. 504, 1982; Ord. 95-06) 14.15.215. - Metering electricity use. (a) The registration of the city's meter shall be accepted and received at all times and places as prima facie evidence of the amount of power and energy used by the customer. Quantity of energy use will be determined under the following provisions. (1)Energy use (KWH). Meters designed to quantitatively determine energy use measured in kilowatt hours will be installed, calibrated and monitored by the city on all services except where: a. Energy use is fixed by type of service and fixed billings will accurately recover all costs; b. Service is temporary and metering would be impractical. Energy usage would then be estimated and billed accordingly. The city reserves the final right to determine these exemptions; however, any customer under the above conditions who desires a meter will be provided one at the customer's expense. (2)Energy demand(KW). For certain rate schedules provisions for measuring and billing monthly noncoincident demands are required. Meters designed to indicate or record the highest 15 minute demand in the billing period will be installed, calibrated, monitored and read by the city on all affected customer services according to rate schedule requirements. (b)When the service exceeds 200 amperes or 480 volts,the city will provide at customer expense current transformers and/or potential transformers (PT's or CT's) at a ratio designated by the city for metering. The customer shall install the PT's or CT's in a sealable enclosure and shall furnish and install all necessary meter sockets and raceways. The city will install the wiring from the instrument transformers to the meter sockets in raceways provided by the customer. In the case of customer's primary metering, which is generally installed on wood poles, the city shall install such equipment at customer's expense. (Ord. 504, 1982; Ord. 95-06) 14.15.220.- Power factor adjustment. All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (a) Demand-metered customers should attempt to maintain a unity power factor. If the power factor falls below 90 percent lagging, the customer will take corrective steps to return the power factor to 90 percent or higher. Also,the following charge for billed kilowatts will apply: Month Billing Demand = Maximum Demand x 90 Percent Actual Power Factor Chapter 1,Seward City Code,Title 14,Utilities Page 18 86 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (b) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the city. (Ord. 504, 1982) 14.15.225. -Phase balance. Except for three-phase, four-wire delta service, the following phase balance requirements apply to all multi-phase services. Current unbalance between phase wires in any multi-phase service cannot exceed ten percent. The customer will take corrective steps to return unbalance to ten percent or less. (Ord. 504, 1982) 14.15.230. - Highly fluctuating loads. (a) Any load that causes a large fluctuation in voltage on any given circuit and disturbs the service provided to other customers, such as large motors, starting equipment, unstaged heating loads, X- ray equipment or welders, etc.,will be subject to disconnect by the city. (b) The city may require, as a condition of service, that a customer install, at his own expense, equipment that will eliminate the undesirable load characteristics. Undesirable load characteristics include,but are not limited to,unbalanced load between phases,unacceptable variations from unity power factor, and unusual demand fluctuations produced by the customer's equipment. A customer planning to install electric welders or motors larger than two horsepower should consult the city before making the installation. (Ord. 504, 1982). 14.15.235. -Addition of load. If a single-phase customer plans to increase a given load past the capacity of the city's equipment installed to serve that particular location, the customer will be required to notify the city two months prior to the proposed changes. If a customer with a three-phase service plans to increase a given load past the capacity of the city's equipment installed to serve that particular location, the customer will be required to notify the city six months prior to the proposed changes. These prior notices will give the city sufficient time to design necessary changes in equipment to satisfactorily serve the anticipated new load. If the customer fails to notify the city and the additional load damages the city's equipment,the customer is liable for such damages and repairs or replacement of damaged equipment. (Ord. 504, 1982) 14.15.240. - Unauthorized attachments. Written permission from the city is required prior to the attachment of any equipment or material to any city property including poles, guy wires, equipment or structures. Any unauthorized attachment is subject to removal at any time without notice. The city assumes no liability, and will not be responsible for any unauthorized attachments to the city's equipment. (Ord. 504, 1982) 14.15.245. -Wiring instructions. Minimum wiring requirements that are necessary to meet local, state and national electric standards codes for the given customer service entrance installation are available from the city's engineering department (see section 12.05.035 as to adoption of National Electrical Code). (Ord. 504, 1982) Chapter 1,Seward City Code,Title 14,Utilities Page 19 87 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.15.250. - Load protection. The customer is responsible for overload, short circuit,and phase failure protection of his own equipment. Certain protective devices considered necessary for adequate motor protection are recommended hereunder: (a)Line starting protection. Any motor 50 horsepower or greater in size which, in starting, might be damaged by the full line voltage requires some type of protective device to disconnect it from the line during interruptions in service, thus protecting the motor when service is restored. The city further recommends that such a device be equipped with a time delay mechanism so that the motor will not be disconnected by momentary fluctuations in voltage. (b) Overload protection. Since the intense heat caused by overload might seriously damage the motor, the customer should install a device that will disconnect the motor if overload occurs. Fuses, thermal relays or circuit breakers which are specifically designed to operate when excessive current occurs, are the devices used for this purpose. Where the customer receives three-phase service, the city suggests that such protective devices be connected in all phases. (c) Single phasing protection. Where the customer receives three-phase service, a relay should be installed which will disconnect the motor from the lines in the event one phase of the line becomes open. (d) Reverse phasing protection. For three-phase installations of electric cranes, hoists, elevators, pumps and the like,the customer should install relays which will disconnect the motor from the line in the event of accidental phase reversal. (Ord. 504, 1982) 14.15.255. - Meter testing. (a) The city will, at its own expense, make tests and inspections, as required, on meters to insure standard accuracy of plus or minus two percent. The city will test a customer's meter upon request for the fee established by resolution. (b) If a meter is found to be out of adjustment by more than plus or minus two percent, the customer's bill will be adjusted retroactively, not to exceed three months, to show a corrected billed amount. If it can be established that the error was due to some cause, the date of which can be fixed, the overcharge will be computed back to but not beyond that date. (Ord. 504, §1.) 14.15.260.-Authorized breaking of a meter seal. Under certain circumstances, a customer may request permission to break a meter seal in order to facilitate disconnection for electrical work. Such requests should be addressed to the city. A fee will be charged for resealing the equipment. (Ord. 504, 1982) Article 3. - Service Connection Provisions 14.15.310.- General requirements. (a) The city will own, install, operate and maintain the overhead service necessary to the point of connection of the customer's service equipment and to the city's distribution facilities. Chapter 1,Seward City Code,Title 14,Utilities Page 20 88 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (b) The customer shall own, install, operate and maintain all wiring, service equipment and electrical facilities on the customer's side of the meter. (Ord. 504, 1982) 14.15.315. -Point of delivery. (a) Point of delivery for overhead services must be arranged so that the city's conductors can be attached in one place and one place only for drop into the customer's service entrance. The customer will be required to provide equipment for attaching the city's conductors to building surfaces with adequate strength to support the city's conductors. Point of delivery for services will be on a mutually acceptable location pre-arranged with the city's engineering department. (b) The city will not be obligated to provide service to a structure at a point not designated by the city, and a customer who proceeds without the designation of location may be required to modify the wiring or other construction to provide for service equipment at a location subsequently designated by the City. (c) It is the responsibility of the customer or electrical contractor to notify the city's engineering department of all special service requirements in advance of installing new equipment or modifying old equipment at the service entrance and to determine a suitable service entrance location acceptable to both the customer and the city. (Ord. 504, 1982) 14.15.320. - Metered use for each class of service. (a) The city shall establish by resolution separate rates for each individual customer class. Rates are based on supplying service to a customer through a single delivery or meter point. At each delivery point, a single meter will measure all usage for each affected class of service. (b) Meter installations for services greater than two hundred amps will be provided only by special application to the city's engineering department. (Ord. 504, 1982) 14.15.325. - Meter location. (a) All meters will be installed on the outside of buildings or service structures, except for rural, mobile homes,temporary, construction, or small boat harbor service. Then,the meter may be attached on a separate meter pole. The customer will furnish a suitable location for placing the city's meter that is safely accessible by city employees, free from vibration, corrosive atmosphere, and abnormal temperatures, and protected from adverse climatic conditions or aggressive domestic animals. (b) Meters will not be located under enclosed porches or breezeways, carports or under rain gutter downspouts or other drains. Meters shall be installed at such height that the center of the meter will be between 4.5 feet and 6 feet above the finished grade or platform. (c) The customer shall, at his own expense, extend his wiring for a new and approved meter location whenever the existing meter has become inaccessible or potentially inaccessible for inspection, reading and testing. Chapter 1,Seward City Code,Title 14,Utilities Page 21 89 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (d) Meters shall have a main outside service disconnect located immediately adjacent to the meter. If the metering point is separate from the building(s) which it serves, there shall be a second service disconnect for each building. (Ord. 504, 1982; Ord. 95-06) 14.15.330. - Primary facilities. Loads in excess of fifty kilowatts of demand may require primary facilities for adequate service. If primary service is required, the customer will be required to provide space on his property at no cost to the city for the transformers, switches, regulators and other equipment necessary to serve the load. The space provided may be outdoors for pad-mount transformers or in a vault inside a building as approved by the city's engineering department. (Ord. 504, 1982) 14.15.335. - Three-phase service. Three-phase service will not be provided to a customer if the connected load is less than five horsepower unless three-phase service is immediately available on existing circuits. (Ord. 504, 1982) 14.15.340. - Service for multi-occupant. (a) Apartments and condominiums. Service will be supplied to only one location for each integrated structure. All metering and service entrance equipment will be located at this point. Each separate residential unit within the structure will be metered separately. No master-metering will be permitted. Laundry, furnaces and other common or joint-use equipment will be metered and charged according to appropriate commercial rate schedules. (b) Motels and hotels. Service will be supplied to only one location for each integrated structure. All metering and service entrance equipment will be located at this point. (c) Townhouses. Service for townhouses can be supplied under the provisions of (a) above. Alternatively, service for townhouses can be supplied to individual units if these properties are individually platted. However a borough-approved and recorded plat must be on file before such service can be constructed. (d) Commercial and office buildings. Service for commercial or office buildings will be supplied to only one location for each integrated structure. All metering and service entrance equipment will be located at this point. (e) A main disconnect shall be required at the metering point, normally on the outside of the structure. (f) The city reserves the right to limit grouped meters to six units or less at any one location, or to require three-phase arrangements, or both, when it is deemed necessary for the technical requirements of the system. (Ord. 504, 1982) 14.15.345. - Service for mobile home parks. Existing mobile home parks with master metering may continue to use master metering. New mobile home parks may not use master metering. New mobile home parks will be connected as provided in section 14.15.525. (Ord. 504, 1982; Ord. 525, §I(part), 1984; Ord. 610, 1988) Chapter 1,Seward City Code,Title 14,Utilities Page 22 90 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.15.350. - Service for small boat harbor. (a) Generally. The Harbormaster shall have the authority to manage the secondary distribution system serving shore power to vessel slip leaseholders. The management will also include meter reading, billing, and the collection of fees for service connects and disconnects. (b) Availability. All permanent vessels using electrical power shall connect and pay the subject fees established by resolution of the Seward City Council. (c)Shore power. Every effort shall be made by the harbormaster's office to provide "shore power" to those transient vessels that require such service. A deposit and a daily flat rate for power used, as established by resolution of the Seward City Council, shall be charged. (d) Type of service. Single-phase, 120/208 voltage, thirty amp outlets shall be provided. Any customer requiring changes to the existing electrical facilities must receive authorization from the Harbormaster and agree to pay for all costs associated with change. (e) Maintenance and service repair. All maintenance and service requests shall be made to the Harbormaster's office. The City will provide those services required to remove, repair or test installed meters. It will, in addition, provide any electrical maintenance assistance as requested by the Harbormaster. Any such work performed for the small boat harbor will be charged on a work order basis. (Ord. 504, 1982; Ord. No. 2012-0111 §2, 12-10-2012) Note: Ord. No. 2012-011, §3, states that the City Manager is directed to have the Harbor staff refund the electrical deposits of all reserved moorage account customers that are not more than 30 days past due. Article 4. - Interconnection to Customer-Owned Alternate Technology and Fossil Fuel Standby Generation Equipment 14.15.410.-Alternate technology generation. (a) The city will permit the interconnection and operation of alternate technology generation facilities such as wind energy conversion systems or small scale hydroelectric facilities with its integrated distribution system upon compliance by the customer with the following provisions: (1) A customer who owns any alternate technology generation shall request approval from the city to interconnect with its system at least three months prior to the date on which the customer intends to make any connection in any way to the electric circuitry common to the city's integrated distribution system. (2) The customer shall submit to the city along with his request for interconnection complete documentation of alternate technology generation equipment including but not limited to: schematics; wiring diagrams; performance specifications; descriptions of energy storage devices, circuit protection equipment, regulation equipment, automatic disconnect equipment, and any other proprietary device provided by the equipment manufacturers. (3) Upon approval of the interconnection by the city, the customer shall agree under special contract with the city to pay the cost of any special metering equipment or circuit modifications determined by the city as necessary to accomplish the interconnection; to install power factor corrective Chapter 1,Seward City Code,Title 14,Utilities Page 23 91 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff equipment as necessary to maintain a power factor of not less than 0.9; to operate the generation equipment in strict compliance with safety procedures established by the city, and to accept the terms of purchase of energy or capacity or both as set forth in the contract. (b) The city reserves the right to refuse interconnection with alternate technology generation facilities or to limit the number of interconnections with alternate technology generation facilities on any single substation circuit if it is determined by the city that any such interconnection would be harmful or hazardous to its system, its employees or other customers. If a proposed interconnection is refused by the city,the city will provide the customer within three months of the initial request written notice of refusal, including a statement of the reason(s)for the refusal. (c) If an unauthorized interconnect is found, the city will immediately terminate service to those facilities and reconnect the service only when all conditions of these provisions are satisfied. (Ord. 504, 1982) 14.15.415.- Fossil fuel standby generation. The city will not permit the interconnection and operation of fossil fuel standby generation facilities, such as diesel or gasoline engine drive standby generators, with its integrated distribution system under any circumstances. Diesel or gasoline driven standby generators shall be connected to the customer's load only through a double-throw switch that will prevent parallel operation with the city's distribution system. (Ord. 504, 1982) 14.15.420.- Customer liability. (a)Accidents. The customer shall be solely responsible for all accidents or injuries to persons or property caused by the operation of the customer's equipment, or by any failure of the customer to maintain his equipment in a satisfactory and/or safe operating condition, and shall indemnify, defend and save harmless the city from any and all claims, suits,losses or damages for injuries to persons or property, of whatsoever kind or nature arising directly or indirectly out of the operation of such equipment or by the failure of the customer to maintain its equipment in satisfactory and/or safe operating condition. (b) Digging permits or utility locate requests. The customer is solely responsible for the safety and security of city equipment on the customer's property whether in or out of a utility easement. The customer shall complete a digging permit or utility locate request prior to any digging, drilling, driving into the ground, or any subterranean disturbance. If "locate required" is indicated on the form, the customer shall not disturb the ground until all indicated locates are complete. The customer or his contractor shall not use mechanized equipment within two feet of any located utility. Failure to follow this procedure will make the customer liable to a$500.00 fine plus any cost to repair the facility. Digging permits and utility locates are available free of charge upon request and will be done expeditiously. (Ord. 504, 1982; Ord. 95-06) Article 5. - Service Extensions 14.15.510. - Cost considerations. (a) The city will extend service to any accessible land-based location within the city's service area upon written application by a customer. Docks, marinas and other marine structures will be served from a shore-based delivery point only. No city facilities will be mounted on marine-type structures. The terms, conditions,and costs for service extensions will vary according to the following criteria: Chapter 1,Seward City Code,Title 14,Utilities Page 24 92 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (1) Length of the service extension, determined by the distance from adequate existing city facilities to the indicated service location; (2)Whether construction calls for single-phase or three-phase service; (3) Materials and associated facilities required to adequately serve anticipated loads and voltages; (4)Methods of construction required due to terrain, accessibility or weather conditions; (5)Whether a service is temporary or permanent; (6) Whether the service extension requires primary distribution extension, secondary distribution extension or both; (7)Whether the requested service design requires overhead or underground construction, or both; (8)Load and voltage requirements at the requested service. (b) Customer participation in a service extension shall be limited to activities on his own property: (1) The customer may dig his own secondary trench up to ten feet from city equipment. He may not backfill this trench. (2) The customer may not dig within easements or rights-of-way. (3) The customer shall, prior to digging, complete a digging permit or utility locate request. (4) The customer may clear and landscape his own property. (Ord. 504, 1982; Ord. 95-06) 14.15.515. - Standard service extensions. (a) Any permanent service extension, whether single phase or three phase, overhead or underground,primary or secondary, will be constructed by the city under the following conditions. (1)Any extension with estimated costs less than $750.00 will be constructed at no cost to the customer. The customer will not be required to enter into a contract with the city for these extensions. All other applicable fees and deposits shall apply. (2) Any single-phase service extension with estimated costs greater than $750.00 will be constructed under the following conditions: a. For line extensions 1,500 feet or less, the estimated costs for construction in excess of$750.00 will require a nonrefundable contribution-in-aid-of-construction equal to ten percent of the estimated total cost of construction to be paid to the city prior to construction. The remaining balance of those costs over $750.00 and in excess of the ten percent contribution-in-aid-of-construction will be paid in advance or will be repaid to the city at 12 percent interest, in 36 equal monthly payments. This Chapter 1,Seward City Code,Title 14,Utilities Page 25 93 Resolution 2024-001 _ City of Seward,Alaska 2024 Utilities Tariff will be a monthly service extension charge. All estimated costs for construction greater than $25,000.00 will be recovered in full as a contribution-in-aid-of-construction payable prior to construction. b. For line extensions greater than 1,500, those costs in excess of the $750.00 allowance and the ten percent contribution-in-aid-of-construction will be repaid to the city at 12 percent interest in 60 equal monthly payments. This will be a monthly service extension charge. All estimated costs for construction greater than $25,000.00 will be recovered in full as a contribution-in-aid-of- construction payable prior to construction. (3) Any estimated costs for three-phase construction greater than $1,500.00 will be recovered in full as a contribution-in-aid-of-construction payable prior to construction. (b) Any line extension requiring a monthly service extension charge will be subject to credit approval as a prerequisite to these service extension provisions. (c) For large general service and small general service accounts, the city manager shall have the authority to waive the requirements of subsections (a)(2) and (a)(3) above when the customer can demonstrate that five times the estimated annual revenue (5 x EAR) exceeds the estimated construction cost of the service extension. The customer will execute an agreement with the city for a monthly "excess minimum" charge based on the actual construction costs of the service extension divided by 60. (Ord. 504, 1982; Ord. 92-20; Ord. 95-06) 14.15.520. - Temporary service construction. The customer will pay the city for all construction and subsequent removal costs for any temporary service prior to construction. This payment will be classified as a contribution-in-aid-of-construction. The city reserves the right to determine which services shall be classified as temporary. (Ord. 504, §1.) 14.15.524.- Service extensions to multi-occupant buildings. (a) Apartments, condominiums, and townhouses. Service extensions to these facilities shall be treated as multiple service extensions based on the number of meters for"credits." (b) Motels, hotels, commercial, and office buildings. Service extensions to these facilities, although they may have multiple meters,will be treated as one service extension for"credits." (Ord. 95-06) 14.15.525. - Mobile home parks. All facilities installed in mobile home parks will require a contribution-in-aid-of-construction of total estimated costs prior to construction. (Ord. 504, 1982; Ord. 525, §I(part), 1985) 14.15.530. - Service upgrades. (a) If a customer requests an upgrade in service to accommodate additional load requirements,the city will construct the upgrade under the following conditions: (1) For service extensions less than 36 months old, the customer will be required to pay all the estimated upgrade costs as a contribution-in-aid-of-construction prior to construction. Chapter 1,Seward City Code,Title 14,Utilities Page 26 94 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (2) For extensions over 36 months old,the customer will be allowed upgrades, with cost estimates less than $400.00 at no additional charge. Any estimated costs greater than $400.00 will be treated under the standard service extension payment procedures outlined in section 14.15.515 (b) If a service upgrade includes an additional service extension for the upgrade, the costs of construction are subject to the above conditions (1)and/or(2). (Ord. 504, 1982; Ord. 610, 1988) 14.15.535. - Construction of subdivision service extensions and/or idle facilities. (a) If active service locations are served by requested service extension, each such extension shall be treated under the standard service extension procedures outlined in section 14.15.515 and subject to other applicable conditions of service as outlined in these service extension and utility provisions of the city. If service extensions to inactive service locations are requested or included by design along with service extensions to active service locations, the estimated cost associated with the extensions to the inactive service locations shall be paid by the customer or developer in full as a contribution-in-aid-of- construction prior to construction. (b) If service extensions to inactive service locations become active within 60 months of the original construction, a refund of all contributions-in-aid-of-construction paid up to $2,000.00 maximum will be made. Inactive service extensions that become active after 60 months subsequent to the original construction will receive no refund. The customer will be required to pay charges for any trips made by city work crews or contractors needed to make the conversion from inactive to active, independent of any refund. (c) Service extensions to a portion of the subdivision may be allowed with the approval of the city. The portion served will be determined by the city based on customer request(s) and sound engineering practice. The entire subdivision will be designed at the time of the original service request(s) and subsequent extensions will be done according to this design unless the city determines that economic considerations, a change in the plat, or other circumstances require a redesign of the electrical system. (Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 14.15.540. -Adding services to existing service extensions. (a) If a new service extension is added to an existing extension within 60 months of the completion of the existing extension, one of the following adjustments will be made: (1) The original service extension monthly charge will be reduced to reflect a contribution of up to $400.00 for each new extension added to the original service extension; (2) The original service extension contribution-in-aid-of-construction will be refunded $400.00 for each new extension added, not to exceed the original contribution- in-aid-of-construction. If more than one customer sponsored the original service extension,the refund or monthly service extension reduction will be apportioned among the original customers. (b) If a new service extension is added to an existing extension subsequent to 60 months from the completion of the original extension,there will be no refund or adjustments. (c) New service extensions added to existing service extensions regardless of age will be treated under the provisions of section 14.15.515 and estimated costs will be calculated only on construction of the new extension from the existing lines plus any necessary existing system upgrading. Chapter 1,Seward City Code,Title 14,Utilities Page 27 95 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 14.15.545.- Relocation of facilities. The city will relocate any portion of its facilities on request if the relocation will not interfere with, or increase the cost of, service to its customers. The party requesting the relocation shall execute a written agreement to pay the cost of relocation which shall be calculated as the cost of constructing and installing the new facilities, plus the cost of removing the replaced facilities, less the accrued depreciation and salvage value of the replaced facilities. Service conductors and equipment will be relocated at the sole cost and expense of the requesting parry. Relocations at the request of the Alaska Department of Transportation and Public Facilities will be performed in accordance with the applicable laws of the state of Alaska. (Ord. 504, 1982) 14.15.550. - Conversion of temporary service; extensions to permanent service extension. If a service has been installed at a temporary location for construction power at a building site, the customer may request it be converted to permanent service. The cost of the service shall be recalculated in accordance with section 14.15.515 and fees and charges adjusted for a permanent service installation. Excess money already paid will be refunded, or deficiency paid. In addition,the customer will be required to pay costs associated with making the conversion from temporary to permanent, independent of any refund. Except as noted herein, other temporary installations are not eligible for conversion or refund. (Ord. 504, 1982; Ord. 610, 1988) 14.15.555. - Security light construction. (a) The city will provide security light service to customers by installing a single light and fixture on an existing pole with no more than one secondary span from the customer's installed existing overhead service facilities at no charge other than the standard security light installation fee. (b) If security light construction is required without existing secondary service,the customer will be require to pay all the estimated additional construction costs. These costs will be paid prior to construction as a contribution-in-aid-of-construction. The security light service will be constructed and billed as an individual,non-metered service. (Ord. 504, §1.) 14.15.560.- Estimating service extension costs. (a) The city estimate used in determining service extension cost will be calculated on an average per foot cost based on the most recent actual construction costs plus the cost of transformers. (b) Costs will vary based on the physical characteristics of the extension as detailed in section 14.15.515. For non-standard construction, the estimates will reflect extraordinary costs for materials, transportation and/or labor. (Ord. 504, 1982; Ord. 610, 1988) 14.15.565.- General service extension provisions. (a) The city reserves the right to refuse service to any load or location determined to be detrimental to the city's existing system. Chapter 1,Seward City Code,Title 14,Utilities Page 28 96 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (b) Applications for service and service extension agreements must be signed by the legal property owner or the lessee of state, federal or municipal property. Lessee/renters on private property may sign only with the consent of owner in writing. (c) Service extension agreements may be assumed by another customer providing that the customer is the new legal owner or lessee of the property to which the service extension was made, and further providing that it is agreed to in writing by the city,the assignor and the assignee of the agreement. (d) The city reserves the final right to determine the technical or economic feasibility of any service extension. Construction requirements for single-phase or three-phase service extensions will be determined solely by the city. The city may refuse any type of construction it deems technically unfeasible or the city may charge in advance as a contribution-in-aid-of-construction for any type of construction it deems non-standard or economically unfeasible. (e) The city shall be the sole judge of whether extensions, construction conditions, and material requirements are standard or non-standard. In non-standard construction the city will adjust service extension costs based on use of non-standard construction labor,materials or transportation. (f) If constructing service extensions require the services of a registered land surveyor, the applicant will be liable for costs incurred for any extra property or boundary surveys necessary to determine correct placement of the city's facilities on the applicant's property or intervening property. (g) For any service extension the customer must provide satisfactory right-of-way to the city for placement of its facilities as needed to provide service to the customer's desired service location. These rights-of-way shall be provided to the city at no cost. Right-of-way agreements must be signed by the legal property owner. (h) The length of the electric line required for an extension of service will be the distance from the nearest suitable existing distribution facility to the point where the customer's transformer bank is attached to the end of the service extension. The city will determine the length along the shortest practical route which is not in conflict with any previous plan to render service, and shall not be required to deviate from such previous plan of extension. The length of the extension will be computed based on the actual length of construction involved. (i) In all cases the facilities provided shall be constructed in accordance with the city's specifications, and shall be the city's property up to the point of delivery. (j) If more than one applicant requests service on the same extension, the guaranteed total minimum revenue or contributions-in-aid-of-construction will be apportioned among the applicants. (k) In cases where service extensions cross federal, state, municipal or native lands,the applicant will be liable for all filing,easement or other required fees. (Ord. 504, 1982) Article 6. - Liability 14.15.610. - Interruption of service. (a) The city will exercise reasonable care to provide adequate and continuous electric service. However, the city assumes no liability for injury, loss or damage resulting from system failure or Chapter 1,Seward City Code,Title 14,Utilities Page 29 97 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff curtailment of service, unless such injury, loss or damage results from the sole negligence of the city. Such failure or curtailment shall not be deemed breach of contract. (b) The city also reserves the right to temporarily interrupt service to make system repairs or system upgrades. In the event such interruptions are required, the city will make efforts, where practical, to give advance public notice. The city will also schedule these outages to be as short as possible and at times of least inconvenience. (c) Should a serious power shortage develop for reasons beyond control of the city, and should it become mandatory that the city place into effect a curtailment program, then in this event, the city reserves the right to limit the use of electrical energy to such extent and duration as may become necessary. (Ord. 504, 1982) 14.15.615. - Customer's equipment. (a) Neither by inspection, nor non-rejection, nor in any other way, does the city give a warranty, expressed or implied, as to the adequacy, safety or other characteristics of structures, equipment, wires, conduit, appliances or devices owned, installed or maintained by the customer or leased by the customer from third parties. (b) It is the customer's responsibility to install and maintain all wiring and equipment beyond the agreed point of delivery. The customer will also provide an Underwriter's Laboratory approved meter socket or sockets as specified by the city for the appropriate types of service. If instrument transformers are required, they will be supplied by the city at customer expense. The customer will provide the necessary space and equipment enclosures for mounting these devices as specified by the city's engineering department. The customer shall furnish and install meter sockets for instrument-rated metering according to the city's specifications. (c) The city will install and maintain meters and special monitoring equipment as needed. Because the city cannot guarantee normal operating standards at all times due to conditions or circumstances beyond the city's control, the customer is responsible for providing suitable protective equipment (i.e., fuses, breakers, relays, etc.) for protection against phase failure at excessive voltage fluctuation. (d) All wiring will comply with local, state and national electrical code standards. The city is not, in any way, liable for any damages or accidents to the customer or third parties due to contact with, or failure of, customer-owned installations. (Ord. 504, 1982; Ord. 95-06) 14.15.620. - Consequential damages. The city is not liable for any injury, loss or damage resulting in any way from the supply or use of electricity or from the presence or operations of the city's structures, equipment, wires, conduit, appliances or devices on the customer's premises, unless such injury, loss or damage results from the sole negligence of the city. (Ord. 504, 1982) 14.15.625. -Power outage. If a power outage occurs, the customer should attempt to determine if the outage is caused by failure of the customer's equipment or of the city's equipment. If the customer determines the fault to be the city's Chapter 1,Seward City Code,Title 14,Utilities Page 30 98 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff responsibility,the city will send a serviceman to investigate the reported outage. If the cause of the outage is determined to be the failure of the city's equipment,the city will correct the problem and restore service as soon as possible. However, if the cause of the outage is determined to be in the customer's portion of the service, the customer will be charged for all actual expenses associated with the serviceman's visit to the customer's service location. (Ord. 504, 1982) Article 7. - Rules for Responding to Inquiries from Qualifying Facilities Having a Capacity of Greater Than 100 KW 14.15.710.-Application,purpose, and waiver. (a) These rules govern the City of Seward, Electric Enterprise Fund ("Utility") implementation of the cogeneration and small power production regulations prescribed by the Federal Energy Regulatory Commission ("FERC"), 18 C.F.R. Part 292, as amended, under Section 210 of the Public Utility Regulatory Policies Act of 1978, as amended, 16 U.S.C. § 824a-3, ("PURPA"), as such rules apply to qualified cogeneration and small power production facilities ("QFs") with a design capacity of more than 100 kilowatts ("kW"). (b) The purpose of these rules is to set forth guidelines for the implementation of FERC's cogeneration and small power production regulations on a case-by-case basis. (c) Any requirement in these rules may be waived,in whole or in part, or be modified by the City Council of the City of Seward ("City Council") upon application and a showing of good cause, provided that such waiver is not otherwise prohibited by applicable law. (Ord. 2000-14, §1, 2000) 14.15.715. -Availability of system cost data. (a) Except as provided for in (b) of this section, no later than 60 days after the effective date of this tariff,the utility shall compile and maintain for public inspection upon request,the following data, or data comparable thereto,to enable QFs to estimate the utility's avoided costs: (1) The utility's estimated avoided energy costs for various levels of purchases from QFs, expressed in cents per kilowatt hour,for the current calendar year and each of the next five years; (2) The utility's plan for the addition of capacity by amount and type, for purchases of firm energy and capacity, and for capacity retirements,for each of the next ten years; and (3) The estimated capacity costs at completion of the planned capacity additions and planned firm capacity purchases, on the basis of dollars per kilowatt, and the associated energy costs of each unit, expressed in cents per kilowatt hour. (b) After public notice in the utility's service area, and after opportunity for public comment, the utility may provide data different from those which are otherwise required by this section if the utility determines that avoided costs can be estimated from such data. (c) Except as otherwise required by applicable law, the utility shall not be required to disclose information that would compromise the integrity or confidentiality of the utility's competitive power supply procurement process or that might otherwise result in the disclosure of competitively sensitive information. The utility may, at its sole discretion, require a QF to enter into a confidentiality agreement prior to gaining access to competitively sensitive information. Chapter 1,Seward City Code,Title 14,Utilities Page 31 99 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff (Ord. 2000-14, §1, 2000) 14.15.720.-Procedures for responding to inquiries from QFs. (a) Upon receiving a written request by a QF to sell power to the utility, the utility shall provide to the requesting QF a copy of the utility's "standard form contract" for interconnection,power purchases, and power sales with a QF. The standard form contract shall be adopted, and modified from time to time, by council resolution. The standard form contract shall not constitute an offer by the utility to interconnect, purchase power, or sell power. Instead, the standard form contract is intended solely to inform the QF regarding some of the general terms and conditions that would typically apply to such transactions with a QF. The standard form contract shall contain a number terms which will require negotiation between the utility and the QF with respect to the specific circumstances of the QF project being proposed. (b) After reviewing the standard form contract, the QF shall notify the utility in writing if it desires to further pursue selling power to the utility. (c) If the QF desires to further pursue selling power to the utility, the utility shall notify the QF regarding what information the QF must provide to enable the utility to (1) accurately calculate its avoided cost and (2) determine what contract terms and conditions are appropriate given the specific circumstances of the proposed QF project(facility). (d) The information to be provided by the QF under (c) shall be determined by the utility; such information may include,but shall not be limited to,the following: (1) Detailed description of the facility; (2) Detailed explanation demonstrating that the facility qualifies as a "qualifying facility" as that term is defined in 18 C.F.R. Part 292; (3)Precise location of the facility; (4)Nameplate electric generating capacity, net electric energy output, and plant factor of the facility; (5) Minimum and maximum availability of firm capacity and/or energy from the facility during the utility's daily and seasonal peak periods; (6)Projected date on which deliveries of capacity and/or energy would commence; (7) Plans for facility construction; facility financing; and the acquisition of all necessary property rights,permits, authorizations, and fuel contracts; (8)Expected and demonstrated annual and seasonal reliability of the facility; (9)Periods of scheduled maintenance and outages; (10)Plans for dispatchability of the facility; (11) If applicable, plans for acquiring access to adequate firm transmission services and the terms and conditions of such access; and Chapter 1,Seward City Code,Title 14,Utilities Page 32 100 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (12)Any other information the utility deems appropriate under(c) of this section. (e) In addition to the requirement in (c) of this section, the QF shall advance to the utility a cash deposit in the amount of the utility's estimated total costs of performing computer modelling to calculate the utility's avoided costs associated with the specific characteristics of the facility, plus a contingency margin of 10 percent. After all final calculations of the utility's avoided costs are complete, if the actual costs incurred by the utility to perform such modelling are less than the amount advanced by the QF, the utility shall refund the difference to the QF within 30 days. If the actual costs incurred by the utility exceed the amount advanced by the QF,the QF shall pay the utility the difference within 30 days. (f) After the QF has satisfied all requirements provided for in (c) through (e), the utility shall initiate the collection and analysis of whatever data are necessary for the utility to fulfill its obligations under FERC's cogeneration and small power production regulations. Within a reasonable period of time after the QF has satisfied all the requirements provided for in (c) through (e), the utility staff shall take one of the following actions: (1) Initiate negotiations with the QF for a contract specifying the charges, rates, terms, and conditions of interconnection,purchases, and sales between the utility and the QF, in compliance with FERC's cogeneration and small power production regulations; or (2) Notify the city council and any affected QF that, due to special circumstances, the utility is not obligated under FERC's cogeneration and small power production regulations to purchase power from the QF, and provide sufficient explanation to the city council in support of its conclusion. (g) If the utility staff initiates negotiations with the QF pursuant to (f)(1) and the utility and the QF are able to successfully negotiate a contract for interconnection, purchases, and sales within a reasonable period of time,the utility staff shall file the contract with the city council for its consideration under the procedures prescribed in section 14.15.725. (h) If the utility staff and the QF are not able to successfully negotiate such a contract within a reasonable period of time, or if the utility staff notifies the city council that, due to special circumstances, the utility is not obligated under FERC's cogeneration and small power production regulations to purchase power from the QF,the QF may file a written complaint with the manager of the utility for consideration by the city council under the procedures prescribed in section 14.15.730. (i) After public notice in the utility's service area, the utility may at any time apply to FERC for a waiver from its obligations under FERC's cogeneration and small power production regulations. In such event, the procedures provided for in this article 7 may be suspended pending final disposition of the utility's application, including any administrative or judicial appeals. (Ord. 2000-14, §1, 2000) 14.15.725. - Consideration of contracts between the utility and a QF. (a) Consideration by the city council of a contract for interconnection, purchases, and sales between the utility and a QF shall be undertaken only after notice and opportunity for written comment and public hearing. (b) After the filing of such a contract with the city council, the utility shall provide reasonable notice to the public regarding consideration of the contract in the following manner. Not less than 45 days prior to the date of the public hearing, the utility shall publish notice of the hearing with the utility's Chapter 1,Seward City Code,Title 14,Utilities Page 33 101 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff billing statement and/or in a newspaper of general circulation in the utility's service area and post notice of the hearing at the utility's main offices in a place that is readily accessible to the public. The notice shall state: (1) The date,time, and place of the public hearing; (2) A general description of the contract to be considered; (3)That any member of the public may submit written comments concerning the contract no later than 25 days prior to the date of the public hearing; and (4)How a copy of the contract may be obtained. (c) The public hearing shall be held on the record. The city council may suspend the hearing in order to obtain any additional information it finds necessary to render a decision regarding the contract. The city council shall render a final decision regarding the contract by resolution on the record. (d) In rendering its final decision, the city council shall determine (1) whether the contract is consistent with FERC's cogeneration and small power production regulations, and (2) if the contract is consistent with FERC's cogeneration and small power production regulations,whether the contract should be approved as proposed. (e) Notwithstanding Seward City Code Section 14.15.415, the city council may approve, and the utility may perform, a contract that includes terms and conditions for interconnection with a qualified QF if such interconnection is required by FERC's cogeneration and small power production regulations. (Ord. 2000-14, §1, 2000) 14.15.730.- Consideration of complaints. (a) Consideration of a complaint filed by a QF shall be undertaken only after notice and opportunity for written comment and public hearing. (b) Upon receiving a written complaint by a QF, the manager of the utility shall forward such complaint to the city council. The utility staff shall have 30 days to file a written answer to the complaint and a recommendation to the city council. (c) After receipt of the utility staffs answer and recommendation by the city council, the utility shall provide reasonable notice to the public regarding consideration of the QF's complaint in the following manner. Not less than 45 days prior to the date of the public hearing, the utility shall publish notice of the hearing with the utility's billing statement and/or in a newspaper of general circulation in the utility's service area and post notice of the hearing at the utility's main offices in a place that is readily accessible to the public. The notice shall state: (1) The date,time, and place of the public hearing; (2) A general description of the matter to be considered; (3) That any member of the public may submit written comments concerning the matter no later than 25 days prior to the date of the public hearing; and (4)How a copy of the QF's complaint and the utility staffs answer may be obtained. Chapter 1,Seward City Code,Title 14,Utilities Page 34 102 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff (d) The public hearing shall be held on the record. At its sole discretion, the city council may opt to appoint or hire a hearing officer to conduct the public hearing. The public hearing shall afford reasonable opportunity for the QF, the utility, and the public to present testimony. The city council may suspend the public hearing in order to obtain any additional information it finds necessary to render a decision regarding the complaint. The city council shall render a final decision regarding the complaint by resolution on the record. (e) In rendering its final decision, the city council shall determine whether the utility staffs position and recommendation are consistent with FERC's cogeneration and small power production regulations. If the city council finds that the utility staffs position and recommendation are not consistent with FERC's cogeneration and small power production regulations, the city council shall take whatever action it deems appropriate to effect the utility's compliance with FERC's cogeneration and small power production regulations. (Ord. 2000-14, §1, 2000) Chapter 14.20. - Sewage Disposal 14.20.010. -Use of public sewers required; time of connection. 14.20.015. -Unlawful discharge. 14.20.020. -Property owner responsibility. 14.20.025. - Construction of on-site system. 14.20.030. -Permit required. 14.20.035. - Separate connections and sewers required. 14.20.040. -Minimum standards. 14.20.045. - Check valve required. 14.20.050. -Property owner costs. 14.20.055. -Unlawful connections. 14.20.060. -Unlawful discharges. 14.20.065. -Unlawful damage. 14.20.070. -Frozen lines. 14.20.075. - Consequential damages. 14.20.010.- Use of public sewers required; time of connection. Whenever a public sewer system is installed and accepted by the city for operation, each owner of a parcel upon which a house, building, or property is used for human occupancy, employment, recreation, or other purposes situated within the city of Seward and any boundary of which is within 200 feet of the sewer system shall install a building sewer within 12 months; provided, that this time period may be extended for a maximum of six additional months at the discretion of the city engineer due to adverse weather conditions. This requirement shall not be affected by the availability of any on-site sewage disposal system. (Ord. 504, 1982) 14.20.015.- Unlawful discharge. It shall be unlawful to discharge sewage in any unsanitary manner on public or private lands or any natural outlet within the city limits of Seward. (Ord. 504, 1982) Chapter 1,Seward City Code,Title 14,Utilities Page 35 103 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff 14.20.020.-Property owner responsibility. Each property owner shall be solely responsible for the installation, maintenance and operation of any building sewer or any on-site sewage disposal system, whether or not such system has been approved or inspected by the city. (Ord. 504, 1982) 14.20.025. - Construction of on-site system. It shall be unlawful to construct or maintain any on-site sewage disposal system within the city of Seward unless the following conditions are met: (a)No public sewer is available within 200 feet of any property line or boundary upon which the structure to be serviced is located; (b)The proposed system meets at least the following minimum design criteria: (1)A minimum lot size of one acre, or meets the minimum separation required between a private well as provided in subsection c., following; (2) A minimum allowable percolation rate of 60 minutes/inch (MPI). Systems with less percolation than 60 MPI must be designed by an engineer registered in the State of Alaska; (3) A minimum of 100 feet separation of any treatment or disposal system from a private well. Private sewer lines must be a minimum of 25 feet from a private well; (4) A minimum septic tank size of 1,000 gallons for a three bedroom home and 250 gallons for each additional bedroom; (5) Leach field capacity shall conform to the Manual of Septic Tank Practices, U.S. Department of Health, Education and Welfare. (c) Review and approval of the system by the city engineer; (d) System meets all requirements of the Alaska Department of Environmental Conservation as being adequate to protect the ground water and general public welfare; (e) The owner agrees to comply with section 14.20.010. (f) All construction methods and details for on-site sewage disposal systems shall follow standard accepted practice. (Ord. 504, 1982; Ord. 610, 1988) 14.20.030.-Permit required. A sewer hook-up permit must be obtained from the city prior to making a connection to a public sewer. All work must be inspected and coordinated within the department of public works. (Ord. 504, 1982) 14.20.035. - Separate connections and sewers required. A separate service connection and building sewer shall be provided for every building unless physical constraints prevent it. Old service connections and building sewers may be used only if they are in good Chapter 1,Seward City Code,Title 14,Utilities Page 36 104 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff repair. Construction of the service connection shall meet the Uniform Plumbing Code and Building Code as required by Title 12 of this code. Adequate clean-outs must be provided. All connections to existing sewers shall be with a saddle. (Ord. 504, 1982; Ord. 610, 1988) 14.20.040.- Minimum standards. All sewer lines shall meet the minimum standards as set forth in section 14.10.075 of this title. (Ord. 504, 1982; Ord. 610, 1988) 14.20.045. - Check valve required. All new building sewers shall include a check valve if the lowest outlet in the building to be served is below the elevation of the top of the manhole nearest the downstream pump station. (Ord. 504, 1982) 14.20.050.-Property owner costs. All costs and expenses incidental to the installation and connection of the building sewer and any necessary service connection to the public sewer system shall be borne by the owner. The owner shall be assessed a one-time hook-up fee. (Ord. 504, 1982) 14.20.055. - Unlawful connections. It shall be unlawful to connect roof downspouts, exterior foundation drains, area runoff or ground water to a building sewer or building drain. In addition, it shall be unlawful to discharge uncontaminated cooling water or unpolluted industrial process waters to any sanitary sewer. (Ord. 504, 1982) 14.20.060.- Unlawful discharges. (a) No person shall discharge or cause to be discharged any of the following described waters or wastes in any public sewer: (1)Any gasoline,benzene,naphtha, fuel oil, or other explosive liquid, solid, or gas; (2) Any waters or wastes containing toxic or poisonous solids, liquids, or gases in sufficient quantity, either singly or by interaction with other wastes,to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals, create a public nuisance, or create any hazard in the receiving waters of the sewage treatment plant, including but not limited to cyanide in excess of two mg/12 as CN in wastes as discharged to the public sewer; (3) Any waters or wastes having a pH lower than 5.5 or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the sewage works; (4) Solid or viscous substances in quantities or of such size capable of causing obstruction to the flow in sewers, or other interference with the proper operation of the sewage works such as, but not limited to, ashes, cinders, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood, unground garbage, whole blood, paunch manure, hair and fleshings, entrails and paper dishes, cups,milk containers, etc., either whole or ground by garbage grinders. (b) No person shall discharge or cause to be discharged the following described substances, materials, waters, or wastes if it appears likely in the opinion of the city engineer that such wastes can Chapter 1,Seward City Code,Title 14,Utilities Page 37 105 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff harm either the sewers, sewage treatment process, or equipment, have an adverse effect on the receiving waters, or can otherwise endanger life, limb, public property, or constitute a nuisance. In forming his opinion as to the acceptability of these wastes,the city engineer will give consideration to such factors as quantities of subject wastes in relation to flows and velocities in the sewers, materials and construction of the sewers, nature of the sewage treatment process, capacity of the sewage, treatment plant, degree of treatability of wastes in the sewage treatment plant, and other pertinent factors. The substances prohibited are: (1) Any liquid or vapor having a temperature higher than 150 degrees Fahrenheit (65 degrees Centigrade); (2) Any water or waste containing fats, wax, grease, or oils, whether emulsified or not, in excess of one hundred mg/1 or containing substances which may solidify or become viscous at temperatures between 32 and 150 degrees Fahrenheit(zero and 65 degrees Centigrade); (3) Any garbage that has not been properly shredded; (4) Any waters or wastes containing strong acid iron, pickling wastes, or concentrated plating solutions whether neutralized or not; (5) "Septic" sewage. (Ord. 504, 1982; Ord. 95-06) 14.20.065.- Unlawful damage. No unauthorized person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance or equipment which is part of the sewage works. (Ord. 504, 1982) 14.20.070.- Frozen lines. The customer is responsible for all frozen and/or plugged service connections and building sewers unless it is determined that the back-up; and/or freezing was caused by a main line plug or failure. In any case, liability of the city shall be limited to reimbursement for use of a power rodder or for steam thawing performed by an authorized contractor. (Ord. 504, 1982) 14.20.075.- Consequential damages. The city shall not be responsible for any consequential damages caused by any failure of the sewage works. (Ord. 504, 1982) Chapter 1,Seward City Code,Title 14,Utilities Page 38 106 Resolution 2024-001 Electric Rates & Charges 2024 As ofdanuary 15, 2024 via Res 2024-xxx&Res 2024-xxx 107 Resolution 2024-001 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Seward Utility De Cost of Power Class of Service Charge Demand Charge Customer Charge Adjustment /kWh /kWh (COPA) Residential Base Rate Monthly cost adjustment passed directly to Seward Summer* $0.1817 N/A by Chugach Electric $22.10 Association(CEA), Winter $0.1451 N/A bascd upon CEA's cost of power Small General Base Rate Service (less than 25 kW) See explanation above Summer-* $0.1869 N/A $42 22 Winter $0.1527 N/A Ra..4ava 44fteb6r Large General $0.1361 Service (1"200 kWh/kW) $26.93 $44.23 See explanation above $0.0864 Additional kWh Industrial $0.1037 $30.00 $100.00 See explanation above Yard Lights $9.94(175 watts) $14.75 (250 watts) N/A N/A $28.09(400 watts) N/A $70.21 (1000 watts) LED equivalent is '/z of cost Metered Street $0.2064 N/A $44.23 N/A Lights Cost of Power Adjustment (COPA)is based on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15, with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. *** ASLC Transition Industrial Rate - The Special Contract for utility service with the Alaska SeaLife Center (ASLC) terminates on December 31, 2021. As of January 1, 2022, ASLC will be an Industrial customer. However, ASLC will transition to the regular Industrial rate over a three-year period. The transitional Industrial rate applicable to ASLC for 2022,2023, and 2024, are set forth below,with ASLC subject to regular Industrial rates as of 2025. 108 Resolution 2024-001 2022 2023 2024 Customer $100.00 $100.00 $100.00 Energy $0.0377 $0.0397 $0.1037 Demand $20.50 $23.67 $26.83 The Large General Service rate will be applicable to all services with a demand of 25 kilowatts or greater forthree or more consecutive months during a year. A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. The Industrial rate will be applicable to all services with energy usage equal to or greater than I million kWh/year. Definitions and Miscellaneous Charges System Delivery Charge: A System Delivery Charge(SDC)of$28.75 will be applied to any service thatuses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power-Adjustment and is subject to proration. SDC under-this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate andthe COPA. Absent an active customer, the registered property owner will be billed this monthly minimum charge. Cost of Power Adjustment(COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass- through of the monthly total Power bill,including fuel costs,energy charges,customer charges, demand charges, and other miscellaneous adjustments,prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period.The monthly rate for COPA may be modified as frequently as monthly,or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. VAR Change(Power Factor Adjustment):All schedules requiring demand metering will be subject to the following power factor adjustment provisions: 1. Demand-metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand=Maximum Demand x 90% Actual Power Factor 2. All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation:The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. 109 Resolution 2024-001 Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits(excluding the Boat Harbor) ZONE 11 City limits to Mile 12 Seward Highway,and all roads connecting to the highway within this area ZONE III Mile 12 to Lawing APUC Regulatory Cost Charge: A special surcharge of$0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass-through charge to retail utilities customers. Alternative Power Rebate: Calculated by subtracting kWh generated by an alternative power source from the kWh supplied to the customer from the City of Seward during the billing cycle. The difference is multiplied by the City's utility/energy charge and the Cost of Power Adjustment (COPA), which are itemized and shown on the bill. Alternative Power Excess Credit: If a customer's alternative power source generates more kWh than supplied from the City of Seward during the billing cycle, the difference is credited to the customer's account at the non- firm avoided cost rate (dollars per kilowatt-hour) of the City's Electric Department. The non-firm avoided cost rate for Seward is defined as those expenses equal to the variable cost per kilowatt-hour for purchased power during the billing cycle—adjusted upward by X percent* to account for line losses. Credits are not provided for capacity. The variable cost of purchased power for Seward is equal to the sum of the base energy rate (BER) and the purchased power&fuel(PP&F) cost as set by Seward's wholesale power supplier. Electric Reliability Organization (ERO) Charge: This charge supports the state mandated Railbelt Reliability Council (RRC)which was approved as the Electric Reliability Organization (ERO) by the Regulatory Commission of Alaska in September of 2022. The City Seward is subject to this charge through state statute. The primary mission of the RRC is to ensure grid reliability by developing and enforcing technically sound reliability standards,reducing long-term costs through grid-wide resource planning, and designing consistent interconnection protocols for grid users. The ERO Surcharge is based on monthly kWh usage. *The percentage used for line losses will be updated annually based on the previous year's line loss rate and rounded to the nearest half percentage point 110 Resolution 2024-001 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone If Zone III Meter testing $75.75 $106.06 $136.33 Per test,when results determined meter is accurate Reconnection to approved existing meter installation $30.30 $37.88 $45.46 Reconnection to approved existing meter installation outside regular $212.11 $257.52 $302.98 business hours New connection fee $221.14 $221.14 $221.14 Minimum deposit-Residential account $121.54 $121.54 $121.54 Minimum deposit-Commercial or Industrial account $243.09 $243.09 $243.09 The larger The larger The larger of twice of twice of twice Deposit-Interruptible,Off-peak account the the the estimated estimated estimated bill or bill or bill or $243.09 $243.09 $243.09 Tampering with or unauthorized breaking of meter seal $737.06 $737.06 $737.06 Per annum interest on delinquent account 10.5% 10.5% 10.5% Door hanger fee $35.10 $35.10 $35.10 Monthly late fee on delinquent account $6.33 $6.33 $6.33 Dishonored check fee $39.59 $39.59 $39.59 Seasonal tarn-on or seasonal tarn-off fee 2.17 (excludes brand new service;includes new account name or same $15 $15 $17 account name;waived if<2 months between tarn-off and tarn-on) eacchh eacchh each Reconnection during regular business hours following disconnection of $5732 $71.69 $86.03 delinquent account Reconnection outside regular business hours following disconnection of $200.74 $243.72 $287.79 delinquent account Transmission rate $7.90/kW $7.90kW $7.90/kW per month per month per month 111 Resolution 2024-001 NEW FACILITIES ENGINEERING SERVICES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $73.71 $88.46 $103.20 Primary overhead extensions—Residential $73.71 $88.46 $103.20 Primary underground extensions—Residential $73.71 $88.46 $103.20 Secondary service $73.71 $88.46 $103.20 Primary overhead extensions—Subdivision,Mobile Home Park,Multi- $147.41 $176.95 $206.40 Residence Primary overhead extensions—Commercial, industrial $294.83 $353.80 $383.28 Primary underground extensions—Commercial,Industrial $294.83 $353.80 $383.28 Modifications of existing facilities $147.41 $176.95 $206.40 Street lighting systems&Yard lights $73.71 $88.46 $103.20 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. if the service is constructed and connected,the charge will be adjusted to the actual cost of engineering services. 112 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Water Rates & Charges 113 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff WATER RATES & CHARGES RATES FOR WATER BY CLASS OF SERVICE ANNUAL RATE ADJUSTMENT.• The rates and fees herein provided are adjusted 2.1% beginning the first billing cycle of the 2018 calendar year. The rates thereafter will be adjusted annually beginning the first billing of each calendar year to reflect an average of the five previous published years' annual increases in the Consumer Price Index, All Items, 1982-84100 for all Urban Consumers, Anchorage, Alaska Area ("CPI') as published by the United States Department of Labor, Bureau of Labor Statistics. GROUP A—RESIDENTIAL Group A includes all residential customers living in single family or multiple family living units, whether metered or unmetered. Multiple family units include multiplexes, apartments and townhouses, but exclude hotels, motels and similar transient accommodations. The accounts may be paid by individual occupants or owners of multiple units. When the entire water service to a multiplex or apartment building is billed to one account,the charge will be based on total number of living units in the building whether or not occupied. Living units are considered to be complete with kitchens, baths and plumbing for laundry units. No adjustment is made for the size of the unit, numbers of amenities or the size of the family occupying the unit. A 25% reduction is permitted for units that are not plumbed for laundry units provided a common laundry unit is not available in the building or apartment complex for apartment occupants. There will be no reduction if a common laundry facility is available. All commercial residential customers may elect to install, at their own expense, water meters, to be charged Group D metered commercial water and sewer rates. Customers electing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates,when deciding whether to invest in the costs of installing a water meter. BASIS FOR MONTHLY GROUP A FEE Category/Description of Unit Charge Living unit with plumbing for laundry, or common laundry facility available on premises 1 ERU Living unit without plumbing for laundry and no common laundry available for use by the 0.75 ERU occupant Rental apartment unit not occupied by owner when billed as a multiple unit of 3 or more 0.75 ERU apartments served from a single water service. (No credit will be given for unoccupied units.) Duplex in one building treated as two residences served from a single water service 2 ERU ERU=Equivalent Residential Unit($52.21) Chapter 3,Water Rates&Charges Page 1 114 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff GROUP B SMALL GENERAL SERVICE Group B includes commercial enterprises where the use of water is incidental to the commercial activity and is primarily limited to domestic and janitorial use, whether metered or unmetered. This class of service includes such businesses as hotels, motels, professional office buildings, barber shops, warehouses, libraries, public offices, churches and theaters, etc. Where a building, mall or group of facilities is served from a single service, the bill will be based on the total number of facilities to be served, and no credit will be given for vacant facilities. BASIS FOR MONTHLY GROUP B FEE Category/Description of Unit Charge Hotels and motels not including bars and restaurants: Basic charge per building 1.0 ERU PLUS each guest room 0.3 ERU PLUS each pair of public restrooms in excess of one pair 0.3 ERU Office Building/Mall with offices and retail stores and businesses not including restaurants, bars,food markets: Basic charge per building 1.0 ERU PLUS each office/activity 0.3 ERU PLUS each pair of public restrooms in excess of one pair 0.3 ERU Single Office/retail shop/professional activity not in office building,per each office or activity 1.0 ERU Barber,beauty, animal grooming shop: Basic charge 1.0 ERU PLUS charge per chair/tub 0.75 ERU Libraries,public offices, professional offices, and similar activities: Basic charge per building 1.0 ERU PLUS each office/activity 0.3 ERU PLUS each pair of public restrooms in excess of one pair 0.3 ERU Doctors' offices, including medical clinics, emergency first aid station, dentists' offices and similar activities: Basic charge per facility 1.0 ERU PLUS per each examination room, dental chair or similar unit 0.5 ERU PLUS per each office 0.3 ERU Warehouses: Basic charge per building 1.0 ERU PLUS each pair of restrooms or showers exceeding one pair 0.3 ERU Churches,theaters, assembly halls,clubs, fraternal clubs: Basic charge per building 1.0 ERU PLUS each pair of restrooms exceeding one pair 0.3 ERU PLUS, for food/bar service, add charge for restaurant or bar see Group C Public restrooms in parks and similar activities,per each pair of restrooms 1.0 ERU Boardwalk shops with sewage,per shop 0.5 ERU Camping &RV Parks: Per spigot 0.5 ERU Per cam er/motorhome hookup 0.2 ERU Private schools,day care centers Basic charge 2.0 ERU PLUS per each 15 students or for children in excess of 25 0.5 ERU Chapter 3,Water Rates&Charges Page 2 115 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Category/Description of Unit Charge Public baths and showers: Basic charge 2.0 ERU PLUS per each bath or shower in excess of two 0.5 ERU ERU=Equivalent Residential Unit NOTE: Only one basic charge will be assessed per building where different activities occupy the same building. This does not include residential charges for living units within the same building. Chapter 3,Water Rates&Charges Page 3 116 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff GROUP C- LARGE GENERAL SERVICE Group C includes commercial enterprises where water usage is greater than in Small General services and/or water is used for food preparation or other activities, but not for industrial processing. These activities will be metered when newly constructed or when remodeling and/or repairs makes installation of meters feasible. However, metered rates apply only to Group D customers. When a building, mall or group of facilities is served from a single service, the bill will be based on the total number of facilities served, and no credit will be given for vacant facilities. BASIS FOR MONTHLY GROUP C FEE Category/Description of Unit Charge Food/grocery markets: Basic charge 3.0 ERU PLUS per water-cooled refrigeration unit 3.0 ERU PLUS per butcher/meat packing unit 1.0 ERU PLUS per bakery 1.0 ERU PLUS per snack bar/Deli .5 ERU Restaurants and/or bars (A unit may be defined as a combination restaurantibar if operated together or separate units if restaurant and bar are operated separately.) This category includes all drink and food service activities, including full service restaurants,hospital kitchens, dormitories, dining halls, school cafeterias,etc.: Basic charge per unit 2.0 ERU PLUS per every 8 seats in excess of 8 seats 0.5 ERU Snack Bar-no seating 0.5 ERU Garage/gas stations and retail,manufacturing and repair shops not using water for processing: Basic charge 2.0 ERU PLUS per pair of restrooms exceeding one pair 0.3 ERU PLUS per each shower 0.3 ERU PLUS per each wash bay 1.0 ERU Public schools, excluding swimming pools or food service: Basic charge Elementary School 7.0 ERU Jr. High School 7.0 ERU High School 8.0 ERU PLUS swimming pool 15.0 ERU PLUS charge for food service based on rate for restaurants See Above Hospital &Nursing Homes, excluding food service: Basic charge 6.0 ERU PLUS charge for food service based on rate for restaurants See Above Laundry(self-service or commercial units): Basic charge 2.0 ERU PLUS per each laundry unit of 12 pounds or less capacity 1.0 ERU PLUS per each laundry unit larger than 12 pounds capacity 2.0 ERU ERU=Equivalent Residential Unit Chapter 3,Water Rates&Charges Page 4 117 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff GROUP D -METERED COMMERCIAL & INDUSTRIAL SERVICE Group D includes only metered commercial and industrial enterprises where water usage is greater than for small businesses and where water is used for industrial processing not otherwise included in Groups A, B, or C. All new activities shall be metered, and existing facilities will be converted to meters when remodeling and repairs make installation of a meter feasible. Meters must include readouts at a location acceptable to the City, to allow for accurate meter readings. Remote readers are required in most locations. The cost of initial installation of a meter in a new facility will be paid by the customer. The cost of maintenance, repair and replacement of all meters will be at customer expense. The customer will provide a meter, and the user will pay the cost of installation, where an existing service is converted to meter and the commercial use/activities of the user have not changed. If the meter is required due to changed usage, the customer will pay all costs, including the cost of the meter. Failure to repair or replace a faulty meter will result in the billing department estimating the meter reading, or returning the customer to non- metered billing, at the utility's discretion, until such time as the meter is replaced. If the customer fails to replace a faulty meter within ninety (90) days of being informed of the need to replace the meter,the city may, at its expense, replace the meter and charge the customer as a work order, at double the costs incurred to replace the faulty meter,to encourage customers to repair and replace their own equipment. In all cases,the City will specify and/or approve the type of meter and its installation. A customer may request to be converted to meter rates if they meet the definition of a Class D customer. If a customer request is approved to convert to meter rates, the customer will install a meter at the customer's expense, and thereafter charges will be based on metered usage. A customer cannot convert from metered to fixed rate billing. Chapter 3,Water Rates&Charges Page 5 118 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff BASIS FOR MONTHLY GROUP D FEE MINIMUM BASE CHARGE FOR EACH METERED SERVICE Service Size Minimum Monthly Charge 3/4" - 1" Service $25.98 1-1/2" -2" Service $52.00 2-1/4" -4" Service $262.06 Over 4" Service $1,310.13 PLUS CHARGE FOR CONSUMPTION Consumption per Month per Meter Charge per 1,000 Gallons First 50,000 Gallons $6.57 Next 500,000 Gallons $5.25 Next 1,000,000 Gallons $4.02 Next 2,000,000 Gallons $3.29 All Additional Gallons $1.68 Only Group D customers are eligible for metered service rates. Group D customers will be charged the Minimum Base Charge for each metered service, plus the additional charge for consumption, for each metered service. The consumption metered on several metered services serving the same owner will not be combined to calculate the monthly bill. Each will be computed as a separate bill. The City may negotiate or renegotiate special contracts with a user that consumes in excess of 20 million gallons of water per calendar year. Such contracts will set or amend a rate which will assure that the user pays no less than its full share of the utility's fixed and variable operating and maintenance costs. All special contracts and renegotiations of existing special contracts shall be approved by resolution of the City Council. Chapter 3,Water Rates&Charges Page 6 119 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff GROUP E—OTHER WATER RATES AND FEES Group E includes charges for categories of service not included in Groups A through D. Fire Hydrant Use Permit From May I to August 31 a Fire Hydrant Permit may be issued. Fire Hydrants will be turned on and off by Water or Fire Department Personnel. If the City determines that a meter and a backflow preventer are required, these will also be installed by Water Department personnel. This rate is set for contractors or other temporary water users, but not for bulk water service to ships or tanker trucks serving ships or industries. Tapping Fee $108.28 PLUS Daily Fee $54.15 PLUS Weekly Fee $324.84 Water Service Connection Fee Done by city, from water main to key box: Actual cost,but not less than $3,087.17 PLUS cost of paving and curb replacement Done by contractor, from water main to key box: Connection Fee $182.24 PLUS cost of paving and curb replacement Contractor Work Any contractor tapping into a city main, or otherwise working on a city water line, must be properly licensed to perform the work and must also provide a $5,000.00 bond or equivalent cash guarantee payable to the city. Water Service Inspection Fee For service installed by others $108.28 Water Turn-On or Turn-Off(per visit, excluding new service and new account name) First tum-on and/or turn-off for new service or new account No Charge All other turn-ons or turn-offs: During business hours $54.15 During non-business hours $162.72 Seasonal Turn-Ons $182.30 Seasonal Turn-Offs $182.30 Seasonal turn-on/turn-off will be charged as "Seasonal Turn-Ons and Turn-Offs," including new account name or same account name; waived if<2 months between turn-off and turn-on;seasonal can apply to summer or winter. Unauthorized Use of City Equipment, including fire hydrants,key boxes,turn-on and/or turn- $1,082.77 off Restoration of Water Service, including repair of damage by owner or Actual cost,including city contractor to city facilities overhead,labor,materials and equipment Chapter 3,Water Rates&Charges Page 7 120 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Locate Service Large projects requiring several locates will be under a special agreement with the water utility and may include an additional fee. May 1 -October 31 No Charge November 1 -A ri130 $162.41 Thaw Wire Locate May 1 -October 31 No Charge November 1 -A ri130 $162.41 Security Deposit Domestic (Single Family&Duplex) $54.15 Commercial&Multiple Dwellings $162.41 Fire Hydrant Usage $324.84 Ship Water(Water furnished to temporarily moored vessels) Customer will be responsible for actual charges related to all work and materials required to provide water to vessel. The point of delivery for potable water supplied by the City shall be at the customer side of the meter/backflow preventer, and the customer is responsible for water quality from the delivery point to the vessel. Less than 1,000 gallons from Seward Boat Harbor facilities not requiring city assistance or the use of fire hydrants No Charge All service not included above: Basic Charge (during regular business hours) $108.28 Basic Charge (outside regular business $216.57 hours)PLUS $10.07 per 1,000 gallons for all water used Chapter 3,Water Rates&Charges Page 8 121 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Sewer Rates & Charge Chapter 4,Sewer Rates&Charges Page 1 122 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff RATES FOR SEWER BY CLASS OF SERVICE ANNUAL RATE ADJUSTMENT.• The rates and fees herein provided are adjusted 2.1% beginning the first billing cycle of the 2018 calendar year. The rates thereafter will be adjusted annually beginning the first billing of each calendar year to reflect an average of the five previous published years' annual increase in the Consumer Price Index, All Items, 1982-84100 for all Urban Consumers, Anchorage, Alaska Area ("CPI') as published by the United States Department of Labor, Bureau of Labor Statistics. GROUP A—RESIDENTIAL Group A includes all metered and non-metered residential customers living in single family or multiple family living units. Multiple family units include multiplexes, apartments and townhouses, but exclude hotels, motels and similar transient accommodations. All commercial residential customers with a water meter are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates,when deciding whether to invest in the costs of installing a water meter. GROUP B- SMALL GENERAL SERVICE Group B includes all metered and non-metered commercial enterprises where the use of water is incidental to the commercial activity and is primarily limited to domestic and janitorial use. This class of service includes such businesses as hotels, motels, professional office buildings, barber shops, warehouses, libraries, public offices, churches and theaters, etc. Group B customers with water meters are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates,when deciding whether to invest in the costs of installing a water meter. GROUP C- LARGE GENERAL SERVICE Group C includes commercial enterprises where water usage is greater than in Small General Service and/or water is used for food preparation or other activities, but not for industrial processing. Group C customers with meters are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates, when deciding whether to invest in the costs of installing a water meter. GROUP D -METERED COMMERCIAL & INDUSTRIAL SERVICE Group D includes metered commercial and industrial enterprises (non-commercial residential Group A customers are not currently eligible for metered rates). Chapter 4,Sewer Rates&Charges Page 1 123 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff BASIS FOR MONTHLY FEES AND CHARGES GROUPS A,B, C & D NON-METERED SERVICES Non-metered sewer users in Groups A, B, and C shall be charged at the rate of $71.94 per ERU per month, not including tax, when the water service and sewer service serve the same activities. If the activities serviced by the sewer services are different than those served by the water service, the water charge shall be computed based on the activities served by the sewer. The sewer rate shall be computed at 1.2 times the established water charge. METERED SERVICES Sewer users with metered service (Group D) shall be charged for sewer service according to the rates listed below. The charge shall be based upon the quantity of metered water, except that those users having a sewer meter shall be charged for the quantity of sewage actually metered. The quantity of sewage will be adjusted if a significant amount of wastewater is not discharged into the city sewer system. MINIMUM CHARGE FOR EACH METERED SERVICE Service Size Minimum Monthly Charge 3/4" - 1" water service $61.38 1-1/2" -2" water service $101.76 2-1/4" -4" water service $256.06 Over 4" water service $1,280.20 PLUS CHARGE FOR CONSUMPTION Gallons of Sewage Discharged per Month Charge per 1,000 Gallons Groups A- D First 10,000 Gallons $9.02 Next 40,000 Gallons $7.22 Next 50,000 Gallons $5.99 Next 100,000 Gallons $5.40 All Additional Gallons $2.67 Chapter 4,Sewer Rates&Charges Page 2 124 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff GROUP E—SPECIAL RATES AND FEES Group E includes charges for other categories of service not included in Groups A—D: Users generating sewage with a BOD and SS loading in excess Specified rate in rate tables times a factor of mg/1 (upon a determination by the Utility Manager that the of the actual BOD and SS loading divided concentration and characteristics of the sewage will not cause a by 250,plus the cost of testing. detrimental effect upon the sewer system and/or treatment Rate x BOD Factor+SS Loading+Test Cost plant). 250 BOD=Biological Oxygen Demand SS= Suspended Solids Tank Truck Operators: Fresh sewage, or waste from portable or chemical toilets, provided the utility manager determines the waste will not be detrimental to the sewer system and/or treatment plant. $69.83 per thousand It is prohibited to discharge into the city's sewer system, septic tank waste or any waste gallons containing toxic or other materials that could cause the city's discharge to violate the EPA or DEC discharge permit. Recreational Vehicles Individual RV owners utilizing city-owned or approved dump sites No fee Public and private campground operators (Operators must maintain sufficient records to compute a monthly payment, and such records shall $1.camperr o or per permit, be made available to the city upon request) r trailer per not including tent campers. No fee collected by Sewer Department,-fees collected by Campgrounds Department and passed onto the Sewer Department during the ear-end budget process. Shi 's Sewage Not accepted Sewer Service Connection Fee Installed at property owner's expense.Any work performed by the city will be charged at total cost, including labor, overhead, administration, materials and equipment PLUS a $160.15 $155.09 connection ee. Sewer Service Inspection Fee This fee shall be charged for services installed by anyone other than the city. $U4.86 Unauthorized Connection or Discharge into the City Sewer System Per Occurrence $1,058.03 PLUS cost of repair, restoration or cleanup by city PLUS State and/or Federal penalties &charges levied against the city or individual Restoration of Sewer Service and Repair of Damage by Owner or Contractor Actual cost,including city to City Facilities overhead,administration, labor,materials and equipment. Locate Sewer Main Large projects requiring several locates will be under a special contract and may require a fee. First Locate No Charge Each Additional Locate $105.78 Security Deposit If a water security deposit was paid, no additional deposit will be required.If no water deposit was paid, the following deposits will be charged. Domestic (Single Family &Duplex) $52.90 Commercial $158.71 Multi-Family $158.71 Chapter 4,Sewer Rates&Charges Page 3 125 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff Contractor Work Any contractor tapping into a city sewer main, or otherwise working on a city sewer main, must be properly licensed to perform the work and must provide$5,000 Bond or equivalent cash guarantee payable to the city. Seasonal Turn-On and Seasonal Turn-Off Includes new account name or same account name; waived if<2 months $54.40 between turn-off and turn-on; a Sewer System Delivery Charge (SSDC) of $52.24 per month will be applied to any service that has their water turned off. NOTE: This rate applies at the same time water service is disconnected. Sewage Meter Computed from the quantity of metered water delivered to the same activity unless a sewage meter has been installed.Sewage meters approved by the city may be installed at the user's expense. Delinquent Account Charges Interest rate 10.5%per annum Monthly late fee $5.99 Chapter 4,Sewer Rates&Charges Page 4 126 Resolution 2024-001 1 -4 City of Seward,Alaska 2024 Utilities Tariff Legislative History Notes 127 Resolution 2024-001 " City of Seward,Alaska 2024 Utilities Tariff LEGISLATIVE HISTORY NOTES GENERAL CHANGES EFFECTIVE Resolution 96-076 Amending The Utility And Harbor Tariffs By Revising June 10, 1996 Interest Charges And Adding Other Fees Associated With Delinquent Accounts. Ordinance 00-014 Adopted rules &rate methodologies to June 12, 2000 purchase power from qualifying facilities Resolution 06-023 Authorizing The City Manager To Enter Into ANew March 13, 2006 Agreement For The Sale And Purchase Of Electric Power And Energy With Chugach Electric Association, Incorporated. Chapter S, Legislative History Notes Page 1 128 Resolution 2024-001 _ City of Seward,Alaska 2024 Utilities Tariff ELECTRIC TARIFF EFFECTIVE Resolution 92-064 Adopted May 11, 1992 Resolution 92-186 (Page 2-3) Amended November 16, 1992 Resolution 93-089 Amended June 18, 1993 Resolution 00-029 April 1, 2000 Resolution 00-053 Amended May 22, 2000 Ordinance 00-014 June 22,2000 Resolution 02-138 January 1, 2003 No Resolution *CEA Agr. adjusted demand rates June 1, 2006 Resolution 09-115 Amending The Electric Rates And Charges Tariff To January 1, 2010 & Include Automatic Annual Adjustments To All Rates And January 1, 2011 Fees By An Amount Equal To The Previous Five Full Years'Average Increase In The Anchorage Consumer Pace Index For All Urban Consumers,And Automatic Pass-Through Of Rate Increases From Chugach Electric Association. No Resolution *CEA Agr. adjusted demand rates May 1, 2011 No Resolution *CEA Agr. adjusted demand rates Resolution 11-081 Amending The Electric Rates And Charges TariffTo January 1, 2012 & Include Automatic Annual Adjustments To All Rates January 1, 2013 And Fees By A Cumulative Amount Of Ten Percent In 2012 And Five Percent In 2013. No Resolution *CEA Agr. adjusted demand rates August 31, 2012 No Resolution *CEA Agr. adjusted demand rates January 1, 2014 Resolution 2013-084 Adopting The Electric Enterprise Fund Biennial Budget January 1, 2014 For Calendar Years 2014 And 2015. Resolution 2014-047 Modifying The Electric Tariff To Add Language For June 7,2014 Net Metered Customers To Receive Compensation For Producing Energy. No Resolution *CEA Agr. adjusted demand rates July 31, 2014 No Resolution Annual CPI increase 2.6% January 1, 2015 No Resolution *CEA Agr. adjusted demand and energy rates May, 2015 Resolution 2015-089 Amending The Electric Rates And Charges, October 26, 2015 Implementing Seasonal Rates And Freezing Small General Service Rates For 2016And 2017 No Resolution Annual CPI increase 2.3% January 1, 2016 No Resolution *CEA Agr. adjusted demand rate July 11 2016 No Resolution *CEA Agr. adjusted demand and energy rates September 1, 2016 No Resolution *CEA Agr. Adjusted demand rates November 1, 2016 No Resolution Annual CPI increase 2.4% January 1, 2017 Resolution 2017-068 Amending The Electric Rates And Charges, Reducing January 15, 2018 & Seasonal Rates, And Adjusting Rates To Reflect Seward January 15, 2019 Electric Utility Charge, Cost Of Power Adjustment And Customer Charge For 2018 And 2019 *Council approved power agreement with CEA which adjusted the demand charge rate,but not by specific resolution. Chapter S, Legislative History Notes Page 2 129 Resolution 2024-001 _ City of Seward,Alaska 2024 Utilities Tariff WATER TARIFF EFFECTIVE Resolution 92-065 Adopted May 11, 1992 Resolution 92-113 Amended June 22, 1992 Resolution 93-090 Amended June 14, 1993 Resolution 93-142 (Fire Amended September 27, 1993 Hydrants) Resolution 95-032 Amended Apri124, 1995 Resolution 99-048 (Ship Amended Apri126, 1999 Water) Resolution 03-155 Amending The Water Tariff And The Sewer Tariff. January 1, 2004 Resolution 04-106 Amending The Water Tariff January 1, 2005 Resolution 09-117 Amending The Water Tarf"And Providing For Automatic January 1, 2010 & Annual Adjustments To All Rates And Fees By An Amount January 1, 2011 Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 11-080 Amending The Water Tariff And Providing For A 4% January 1, 2012 & Increase In Calendar Year 2012 And 6%Increase In January 1, 2013 Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 13-085 Adopting The Water Enterprise Fund Biennial Budget January 1, 2014 For Calendar Years 2014 And 2015. Resolution 15-091 Amending The Water TariffTo Provide For 4.3% January 1, 2016 & Increase In The 2016 Calendar YearAnd A 2.4% January 1, 2017 Increase In The 2017 Calendar Year,And Allow For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 2017-078 Amending The Water Tariff To Provide For 2.1%Rate January 1, 2018 Increase, Clarifying Metered Versus Non Metered, Increasing Base Rate For 1 112"-2"Meters, Changing The Seasonal Definition,And Other Minor Housekeeping Issues. Resolution 2018-032 Amending The Water TariffTo Provide For 2.1%Rate Passed April 9, 2018 Increase Beginning January 15, 2018, Clarifying That Retroactive to Metered Rates Apply To All Customers Other Than Non- January 15, 2018 Commercial Residential,Changing The Seasonal Definition,And OtherMinor Housekeeping Changes. Chapter S, Legislative History Notes Page 3 130 Resolution 2024-001 _ City of Seward,Alaska 2024 Utilities Tariff SEWER/WASTEWATER TARIFF EFFECTIVE Resolution 92-066 Adopted May 11, 1992 Resolution 92-113 Amended June 22, 1992 Resolution 93-091 Amended June 14, 1993 Resolution 03-155 Amending The Water Tariff And The Sewer Tariff. January 1, 2004 Resolution 04-105 Amending The Sewer Tariff. January 1, 2005 Resolution 07-123 (5%T) Amending The Sewer Tariff To Increase All Sewer Tariff January 1, 2008 Charges By 5016,Effective January 1, 2008. Resolution 09-118 Amending The Wastewater Tariff And Providing For January 1, 2010 & Automatic Annual Adjustments To All Rates And Fees January 1, 2011 By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 11-079 Amending The Wastewater Tariff And Providing ForA January 1, 2012 & 6%Increase In Calendar Year 2012 And A 6%Increase January 1, 2013 In Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 13-097 Amending The Wastewater Tariff By Upward Adjusting January 1, 2014 All Rates And Fees By 5.2%Effective The First Billing Cycle In January 2014. Resolution 13-098 Amending The Wastewater Tariff By Upward Adjusting January 1, 2015 All Rates And Fees By An Additional 5.2%Effective The First Billing Cycle In January 2015. Resolution 15-090 Amending The Sewer TariffTo Provide For 4.3% January 1, 2016 & Increase In The 2016 Calendar YearAnd A 4.4% January 1, 2017 Increase In The 2017 Calendar Year,And Allow An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index CPI ForAll Urban Consumers. Resolution 2017-077 Amending The Sewer Tariff To Provide For A 2.1% January 1, 2018 Rate Adjustment Beginning The First Billing Cycle Of The 2018 Calendar Year,Adding Seasonal Turn- On/Turn-Off Fee, Clarifying That Metered Rates Apply Only To Class D Customers,And Other Minor Housekeeping Changes. Resolution 2018-030 Amending The Sewer Tariff To Provide For 2.1%Rate Retroactive to Adjustment Beginning January 15, 2018,Adding January 15, 2018 Seasonal Turn-On/Turn-OffFee, Clarifying That Metered Rates Apply To All Customers Other Than Non- Commercial Residential,And Other Minor Housekeeping Changes. Chapter S, Legislative History Notes Page 4 131 BurreaDul oPQa1orr034NDssttoics Consumer Price Index for All Urban Consumers(CPI-U) website: 12-Month Percent Change https://data.bls.gov/timeseries/CUURS49GSAO&output view=pct 12mths Series Id: CUURS49GSA0 Not Seasonally Adjusted Series Title: All items in Urban Alaska,all urban consumers,not Area: Urban Alaska Item: All items Base Period: 1982-84=100 Years: 2013 to 2023 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2013 3.1 2.7 3.5 2014 1.6 1.9 1.4 2015 0.5 1.1 -0.1 2016 0.4 -0.1 0.9 2017 0.5 0.7 0.2 2018 2.8 3.0 2.1 4.0 2019 2.5 2.7 2.5 0.7 -0.3 0.0 1.4 2.6 0.2 2020 -0.3 -2.5 -3.8 -1.5 0.3 0.3 -1.1 -1.7 -0.5 2021 1.3 4.8 6.2 5.7 6.3 7.2 4.9 3.4 6.4 2022 7.4 7.5 12.4 7.6 7.6 5.4 8.1 8.4 7.8 2023 4.3 3.1 -3.3 2.0 1.1 2.2 5 year average-2018-2022 3.26 Source:Bureau of Labor Statistics Generated on:January 2,2024(11:27:31 AM) 132 Resolution 2023-139 Unfinished Business UNFINISHED BUSINESS Resolution 2023-139 A Resolution of The City Council of the City of Seward, Alaska, Authorizing the City Manager to Enter into a Contract Agreement with T2 Upsafety for the Purchase of Parking Enforcement Software and Equipment for 3 Years for a Total Cost of$37,021.00 and Partnering with Upsafety for Collections Services and Appropriating Funds Documents: • Agenda Statement • Resolution 2023-139 • Attachments: o Upsafety Quote and Contract 133 Resolution 2023-139 Unfinished Business City Council Agenda Statement Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Parks and Recreation Director Subject: Resolution 2023-139: Authorizing The City Manager To Enter Into A Contract With T2 Upsafety For The Purchase Of Parking Enforcement Software and Equipment For 3 Years For A Total Cost Of$37,021.00 And Partnering With Upsafety For Collections Services And Appropriating Funds Background and justification: Parks and Recreation is tasked with managing the public parking lots in the Harbor, including the North, South, Northeast, South Launch, Uplands and Center lots. Parks and Recreation currently uses T2 pay stations in our lots for people to purchase passes each day. Enforcement ability for enforcing the parking rules and regulations are in need of updating. Currently, we have no way to track citations or pursue non-payment. It is also difficult to track all the vehicles in our lots and ensure they are in compliance. This can lead to misunderstandings and frustrations. The Parks and Recreation Department is requesting to enter into a contract with Upsafety to provide the necessary equipment to enforce parking regulations in the Harbor. Upsafety connects with our T2 pay stations, allowing employees to scan license plates and determine if a car has paid to park in our lots. This streamlines the enforcement ability of our employees. Upsafety also allows Parks and Recreation to "Electronically Chalk" Vehicle tires, reducing the need to touch any vehicles in the lots. Upsafety citations have time and GPS stamped photos of citations, ensuring citations are written to the right vehicle and owner. Upsafety offers a collections service to clients. Upsafety is a certified debt collection agency. This allows the City to ensure payment is made on citations issued. This purchase will be made utilizing Seward City Code 66.10.030 (D) which authorizes the purchase of electronic data processing software and hardware systems and communications equipment. Funds for this purchase are available in the Parking Enterprise Fund and are not budgeted. 134 Resolution 2023-139 Unfinished Business Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.4.1 Support enforcement/compliance of legal parking, storage and use of the public right of way. Enforce parking consistently in the harbor area. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: S 37,021.00 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 37,021.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓):13000-2900-8103 Budgeted Line item(s): ✓ Not budgeted Not applicable Fund Balance Information Affected Fund(✓):13000 General SMIC Electric Wastewater Boat Harbor ✓ Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: I td Attorney Review Yes Attorney Signature: Fv] Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 135 Resolution 2023-139 Unfinished Business Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-139 A Resolution of the City Council of the City of Seward,Alaska,Authorizing the City Manager to Enter into a contract agreement with T2 Upsafety for the purchase of parking enforcement software and equipment for 3 years for a total cost of $37,021.00 and partnering with Upsafety for collections services and appropriating funds. WHEREAS,Parks and Recreation is tasked with parking enforcement in the North, South, Uplands, Northeast, South Launch and Center parking lots. WHEREAS,Parks and Recreation currently uses T2 pay stations in all lots. WHEREAS, Parking enforcement software and equipment is needed to properly enforce parking in the Harbor. WHEREAS, T2 Upsafety provided a quote for 2 handheld devices and printers, software, and training for a total cost of$37,021.00. WHEREAS, T2 Upsafety provides collection services and has submitted a scope of work contract to perform debt collection for parking citations for Parks and Recreation. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.030 (D) which authorizes the purchase of electronic data processing software and hardware systems and communications equipment. Section 2. The City Manager is hereby authorized to enter into contract with T2 Upsafety for the purchase of equipment and software for parking enforcement for a total 3 year cost of$37,021.00. Section 3. Funding for this purchase in the amount of $37,021.00 is hereby appropriated from the Parking fund account no. 13000-0000-3400 to account no. 13000- 2900-8103 capital equipment expense. Section 4. This resolution shall take effect immediately upon adoption. 136 Resolution 2023-139 Unfinished Business PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December 2023 THE CITY OF SEWARD,ALASKA Sue McClure Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou City Clerk (City Seal) 137 Resolution 2023-139 Unfinished Business i r w. Prepared for City of Seward - AK CityCite°Parking Enforcement & Permit Management Software Prepared by POPPY GULOIEN ® 403-998-7972 UPSAFETY Poppy.quIoien(u-t2systems.corn a SYSTEMS company 8900 Keystone Crossing, Suite 700, Indianapolis, IN, 46240 138 Resolution 2023-139 Unfinished Business T2 Systems, Inc. - Confidential Quotation a Verra Mobility Company 8900 Keystone Xing, Suite 700 Indianapolis, IN 46240-4697 For: City of Seward Quote SYSTEM .. Date Issued:ed: 9/1/2023 A VERRA MOBILITY COMPANY Expires: 12/1/2023 Bill To: Ship To: City of Seward City of Seward -Parks and Recreation ATTN:Accounts Payable, PO Box 167 238 5th Ave Seward,Alaska 99664-1844 Seward,AK 99664 United States United States Prepared By: Tyler Mallory Poppy Guloien 907-224-4068 tbmallory@cityofseward.net Prepared For: EIN: 92-6000086 Tyler Mallory Subscriptions Product .. Esim .. UPsafety Hardware Care Program Year 1 @$35 per handheld per month—billed annually 100.5006 2.00 USD 420.00 USD 840.00 UPsafety Verizon LTE Data Plan Year 1 @$35 per handheld per month—billed annually 100.5003 2.00 USD 420.00 USD 840.00 UPsafety Subscription Service-PE Mobile License(s) Year 1 @$229 per handheld per month—billed annually 100.5000 2.00 USD 2,748.00 USD 5,496.00 UPsafety Subscription Services -PE Back Office Mobile License(s) Year 1 @$199 per handheld per month—billed annually 100.5005 1.00 USD 2,388.00 USD 2,388.00 TOTAL: USD 9,564.00 Services Product .. .. 100.5029 UPsafety Personalized Webinar Training 1.00 USD 895.00 USD 895.00 100.5014 UPsafety Client Cloud Setup&Customization 1.00 USD 1,875.00 USD 1,875.00 TOTAL: USD 2,770.00 139 Resolution 2023-139 Unfinished Business Hardware Product .. .. 105.0765 UPsafety/Flex XF Print All-in-One Enforcement Handheld 2.00 USD 2,695.00 USD 5,390.00 Package 663.1000 UPsafety Paper 3in Plain Polyvinyl Thermal, 200 3.2 Appleton, 1.00 USD 169.00 USD 169.00 80mm-Hgp-3(50 rolls) TOTAL: USD 5,559.00 Other Product .. .. *** Comment 1.00 USD 0.00 USD 0.00 Shipping and taxes will be calculated and added to invoicing. TOTAL: USD 0.00 Year 1 Total: USD 17,893.00 Year 2 Total: USD 9,564.00 Year 3 Total: USD 9,564.00 Net Total: USD 37,021.00 Tax Amount: USD 0.00 Tax Comments: N/A Total: USD 37,021.00 Additional Information: Freight Term: FOB-VEND-PP Payment Terms: N30 IRIS Profile: End User: City of Seward GP Customer Number: 2505 140 Resolution 2023-139 Unfinished Business Billing Terms Additional fees for variable cost services utilized. Hardware, including subcontractor hardware, and shipping invoiced at time of delivery. Subscriptions are invoiced upon receiving access to licensed product. Professional Services invoiced on Project Go-Live. Travel invoiced as incurred. Tax rate, if applicable, will be finalized for calculation at time of invoicing. Invoices paid via credit card will incur a 2.5% convenience fee. Purchase orders can be forwarded to purchaseorders@t2systems.com Quote is developed in conjunction with Statement of Work, if applicable. If any billing term language conflicts occur, Standard Billing Terms section of Statement of Work document takes precedence. Quote Number:Q-22334 Customer Signature Kat Sorensen Print Name City Manager Title 12/18/2023 Date PO# 141 Resolution 2023-139 Unfinished Business United Public Safety Cost Proposai This document outlines available UPsafety options and pricing. Only items listed on the Quote will be included. Hardware Pricing Unlike many enforcement providers, we provide full, in-house support for the hardware we resell to you. That means that instead of calling Printek/Samsung's technical support hotline, you're calling our fully US-based staff under the same one-hour Service Level Agreement that we maintain for our software. We believe anything less is not supporting the whole solution. There are three main hardware options: XF Print Hardware Package- $2,695.00 per Package We recommend this successor to our popular N5 class of one-piece devices as the workhorse device foryour enforcement personnel. The hardware package includes the mobile computer, two hot- swappable external battery packs, a charging dock that allows both the device and a supplemental battery to be charged in tandem, a power supply/charging cable, a strap, carrying case, and vehicle charger. Samsung Note 20 & Printek FP530 Thermal Printer—$1,950.00 per Package For a two-piece solution, this is an excellent choice. This package includes (1) new in box Samsung Galaxy S20 device, (1) ruggedized case, (1) stylus, (1) new in-box Printek FP 530 3" Bluetooth printer including a belt clip. Client-Procured Android Device + BT Printek FP530 Printer—$659.00 per Printer+ $225.00 per Android Device Configuration Client could procure the compatible Android device of its choosing to pair with the FP530 3-inch Printer and configure device to utilize the CityCite mobile software. Hardware Warranty & Data Plan Options CiteGuardP/us Warranty — $35 per Device per Month In the case of hardware damage or failure, this warranty fully covers: 1.) Immediate shipment of a no-cost Loaner device to replace the affected device 2.) A call tag for the affected device for shipment to our offices for repair 3.) Shipping for the repaired device back to your offices 4.) A call tag for the Loaner device This provides for instant remediation of hardware issues, and keeps officers enforcing. Please note that we offer up to two years of warranty on our two piece solution and up to three years of warranty on the XF all in one solution. We do not offer warranty on client procured devices. 142 Resolution 2023-139 Unfinished Business Verizon 5G Data Plan —$35.00 per Device per Month We resell data plans from Verizon exclusively, because their network and speed are uncompromising. This plan includes mobile data for one device. Platform Pricing and 24/7 Software Support CityCiteTM Platform Fee— Pricing for our cloud-hosted software suite at a recurring monthly license fee which is charged per active handheld device permonth and is established based on the number of systems required to integrate (ie. LPR, pay stations, mobile payment, reservations, sensors etc). There is no charge to integrate with T2 Systems solutions. Tiered Pricing Breakdown No integrations = $229.00 1 —2 integrations = $249.00 3+ integrations = $299.00 This fee includes: 1) A license for(1) mobile user and (1) concurrent cloud user to use our front-end data entry software, and cloud-based back-end management software. This includes access to all features of our software, including the Wermit permitting module. 2) 24/7/365 in-house help desk support for any and all software and hardware issues. 3) Access to our Client Resource Center, which provides in-depth details of the functionality within our mobile and back-end software, including video demonstrations and guided walkthroughs. 4) Any and all software updates, including product enhancements, issue resolutions, and new feature releases as they become available. Since inception, we have been releasing new software to clients rapidly. Some major upgrades in 2022, provided at no additional cost to ALL current subscribers, included: • Extensive User Interface updates • Citizen Connect Patron Account Management • Field Alerts • Pre-Approved List API • Streamlined Chargeback MGMT • Permit Configuration Updates and Improvements • QR code that redirects you to the permit in question • Two-way integration with T2 Collections service, CCS To ensure these features are fully utilized, we regularly hold UPsafety User Webinars, at no additional cost to subscribers, before each major update to identify, train, and answer any and all customer questions and concerns. Users who cannot make the webinar can request a recorded copy to view anytime. 5) One free admission to our yearly Users Conference in your first year. CityCiteTM Platform Fee— $199.00 per Additional Back Office License per Month We sell our cloud-hosted software suite at a recurring monthly license fee per additional back-office license per month. 143 Resolution 2023-139 Unfinished Business Authentication — $600.00 per year per system Authentication is an optional recurring annual service that is charged per UPsafety system and can be provided with Shibboleth or CAS or most SAML 2.0 products to restrict the eligibility to purchase certain permit types (of your choosing) only to people who have your company credentials. People who do not possess a username and password for your company will not be able to purchase that permit type. CodeCite TM Platform Fee — $199.00 per Handheld per Month or$99.00 per Month if added to a handheld with CityCiteTM CityCite issues citations to vehicle license plates only. If you wish to issue citations to an address or an individual we offer our CodeCite module. If you wish to add the ability to issue code violations to an address or a person you may either add this functionality to existing handhelds used for parking enforcement this functionality can be added for$99 per handheld per month. If you prefer to use separate handhelds for code violations the platform fee will be $199 per handheld per month. Please note that CodeCite can be configured to issue violations to a property or an individual but not to both in the same module. If you wish to have access to both options charges will be applied twice. Also, adding CodeCite for issuance to individuals or property addresses will incur additional training and customization charges for each option. Patron Portal — Greater of 4.00% or$3.00 per Citation or Permit Paid Online We can fully customize an e-commerce site to meet your needs, including branding, adding customized dispute fields, and developing lookup logic. Gateway and processing fees are included in this pricing. Through the portal, patrons can: • Review photo evidence, as well as all ticket data recorded at the time of issuance • Pay tickets online, from the moment a ticket is issued, via QR code on the ticket, the website printed on the ticket, or, through the Interactive Voice Response (IVR) phone number • Dispute and inquire as to ticket status, including the upload documents to be viewed by enforcement or administrative staff When a violator pays a $30.00 citation, they will pay the citation amount, plus the service fee, and we will remit the full $30.00 citation value to you next day. Training and Implementation Personalized Webinar Training — $895.00 One Time This fee is for online training of your officers and administrators on how to use the system inside and out, as well as training managers to a Train the Trainer standard. Cloud Set Up and Customization —$1,875.00 One Time We charge this fee to fully customize the cloud to your department, including setting permissions for each individual employee, implementing ticket Iifecycle business logic, creating report templates specified by managers, importing common street names in order to optimize officer drop down lists and more. Our project managers work quickly, and with your help we can implement your perfect solution within 90 days of contract signing. For projects which cannot be implemented by UPsafety within 90 days of the contract execution date due to factors within your control, an extended project management fee of$500 per week will apply. Examples of factors within your control include but are not limited to; failure to provide appropriate information, resources, or personnel reasonably necessary to complete implementation. Any delays caused by third parties or by events outside the control of either UPsafety or you would not be applicable. 144 Resolution 2023-139 Unfinished Business Processing & Other per Item Services DMV Research In State -At Cost For DMV research for in-state violators,we only charge for lookups when the state levies a fee to conduct a lookup. Out of State—$2.50 per Violator Found DMV research for violators, we charge Per Successful Plate Lookup, which means that a charge is only incurred if a valid address has been found for the requested plate. Automated Delinquent Notices —$1.00 per letter includes stamps and stationery The cost of customizing physical notices, which will be mailed to violators as warnings and requests for payment, or, for any other automated correspondence on behalf of your organization, is fully included in the set-up process. This fee is for the printing, stamping and mailing of physical notices to violators. Standard Polyvinyl Paper— —$0.05 Per Ticket Written We provide top quality water and tear resistant polyvinyl paper at a price of$169.00/Case. There are 50 rolls per case and clients see anywhere between 60-70 tickets per roll. The value of$.05/ticket that we mention in our literature is computed as follows: $169 Per Case $3.38 Per Roll _ _ $ 0.05 Per Ticket 50 Rolls Per Case 65 Tickets Per Roll Please note that citations can be configured at a variety of different lengths so the length of your citations may change these estimated paper usage projections. Programmatic Data Conversion —$125.00 per Hour(Up to three years of permit and citation data conversion from existing platform waived) Assuming cooperation from the incumbent vendor, we will migrate all records from the current system to CityCite. Custom Software Development (SDE) —$200.00 per Hour for Out-of-Scope Work We staff a team of Cloud and Mobile software engineers, tasked with constantly improving our product for the better and customizing the product to meet the needs of our customers. We will only bill for software development that exceeds the scope of work specified in this proposal. 145 Resolution 2023-139 Unfinished Business BBPOS WisePOS E Payment Terminal(s) —$399.00 per Unit If the Client would prefer a more integrated option for in-person credit and debit card payments, these Terminals integrate directly to the UPsafety cloud, allowing the Client a fully web-based point of sale which allows: • Payments to be initiated directly through the Cloud software. When a cashier selects "Accept Card Payment", the Terminal will accept payment only for the amount of selected items. Boasting a full color,touchscreen display, the BBPOS WisePOS E comes with EMV standard, and also allows for expanded functionality as payment trends change, including mobile wallet acceptance, EMV capabilities, and NFC/CTLS. WisePOS BBPOS E-Dock for Payment Terminal(s) —$59.00 per The WisePOS E connects via Wi-Fi. However, if preferred, ethernet connectivity for the WisePOS E reader can be established with the use of an optional dock, which provides wired ethernet connectivity while also keeping your smart reader fully charged using the included charging cable. The Ethernet Dock features a 10/100 Ethernet port, rubber feet for stable countertop usage, and is designed for easy docking and undocking using the pins on the back of the reader. The included charging cable can be plugged into any USB-A power adapter and has a minimum power requirement of 5V-2A (10W). If Terminal(s) are utilized: Credit Card Processing —2.9% and$0.25 per Transaction This fee will be billed monthly and included on a unified invoice for the amount of processing completed through purchased and utilized UPsafety terminals in the previous month; never taken out of your remittance totals. We believe this makes it easier to track, manage and audit. Please note these fees cover gateway and processing fees and take the place of the $3 or 4% that is charged on patron portal purchases, not in addition to. Scanner L-Tron 4910LR MDT—$475.00 per Unit Microphone Style Driver's License Area Imaging Scanner(s) that enable your officers to scan drivers licenses and vehicle registration to populate data fields in the cloud with ease. 146 Resolution 2023-134 Unfinished Business UNFINISHED BUSINESS NNW- Resolution 2023-134 A Resolution of the City Council of the City of Seward, Alaska, Adopting the Calendar Year 2024 City of Seward Fee Schedule Documents: • Agenda Statement • Resolution 2023-134 • Attachments: 0 2024 Fee Schedule Change Explanations o Additional Explanations o Burial Permit Fees from P&Z Work Session o Revised 2024 Fee Schedule Clerk's Note - This resolution was postponed on December 18, 2023 and council requested more information . This version contains revisions and additional information from administration. 147 Resolution 2023-134 Unfinished Business City Council Agenda Statement Meeting Date: December 18, 2023 To: City Council From: Kat Sorensen, City Manager Subject: Resolution 2023-134: Adopting the Calendar Year 2024 City of Seward Fee Schedule Background and justification: Seward City Code in various titles clarifies that"fees shall be set by resolution of the City Council'. These fees are necessary and appropriate in order to recoup at least a portion of the cost of delivering the various services and related supplies to the public. While many of the charges associated with electric, water, and wastewater utility costs are included in the tariff;other costs such as permits,inspections,and licenses are not. The 2024 Fee Schedule represents the costs of services not listed in City Code or the 2024 Tariff documents. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 2.2.8 City Government Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: S 0 This legislation(✓): ✓ Creates revenue in the amount of: $ Included in projected 2024 Department Budget Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Projected revenues are included in various Department Budgets Not budgeted Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 148 Resolution 2023-134 Unfinished Business Finance Director Signature: CL44ow— Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation �✓ Adopt Resolution Other: 149 Resolution 2023-134 Unfinished Business Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CALENDAR YEAR 2024 CITY OF SEWARD FEESCHEDULE WHEREAS, various titles of Seward City Code state "fees shall be established by City Council"; and WHEREAS, while City Code and the Utility Tariff documents include rates for the Harbor, Water, Sewer, Electric, permits, and other fees; there are fees which need to be approved by City Council annually in a fee schedule; and WHEREAS, the City of Seward has determined that the proposed 2024 City of Seward Fee Schedule represents the reasonable fees to be charged for various services to the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The rates incorporated herein and attached hereto as the "City of Seward 2024 Fee Schedule" are effective January 1, 2024 until December 31, 2024. Section 2. This resolution shall be effective upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December, 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: 150 Resolution 2023-134 Unfinished Business CITY OF SEWARD,ALASKA RESOLUTION 2023-134 ATTEST: Kris Peck City Clerk (City Seal) 151 Resolution 2023-134 Unfinished Business Fee Schedule Changes and Explanations: 7% Sales Tax added uniformly to fees that are not exempt Moved Harbor Lease Fees out of Community Development and Created a new category for Harbor Added copying fees to the Clerk's Office on the same rate as the library Removed Cemetery Fees from the Clerk's Office and added them to Parks and Recreation Moved RV Park, Mobile Home/Camper Permit (Annual Fee) from Com Dev to the Clerk's Fee schedule as they are the ones that review and issue the permit. Moved Snow Clearing fee from Com Dev to Parks and Rec as they are the ones that manage that process. Community Development Revised: Conditional Use Permit $350 (increased from $330 due to increase in recording fees) Variance Land Development Requirement $350 (increased from $330 due to increase in recording fees) Variance Sign Requirement $350 (increased from $75 this takes as much time as a CUP review — bringing up to modern rates) Preliminary Plat Review $200 (increased from $75 — this takes as much time as a CUP review but don't want to jump it from $75 to $300 in one year— bringing up to modern rates) Floodplain Permit $100 (it was improperly listed last year at $380 - $100 has always been the fee and the amount that was charged in 2023) Parking Fees Revised: Harbor Worker annual pass $100 (increased from $50) Slip Owner annual pass $100 (increased from $50) Annual parking pass $150 (increased from $100) 152 Resolution 2023-134 Unfinished Business New Fees: 0-4 Hours $5 4-12 hours $10 12+ hours $15 AVTEC Fees Increasing to pay the AVTEC rent and increased availability Adult Year Membership $180 (increased from $100 — the previous price was based on only being open 3 days a week. They are now open 6 days a week) Youth/Seniors Year Membership $80 (increased from $50 — the previous price was based on only being open 3 days a week. They are now open 6 days a week) Camping Fees: Revised: $5 increase Campground Premium RV Site: $70 Campground Water/Electric Site: $60 Campground RV Dry: $45 Campground Tent Site: $25 New Fees: Group Site (Williams Tent Campground) —4 sites $100 $5 processing fee $10 change fee $10 phone reservation Cemetery Fees (These new and revised fees were reviewed and approved by the Planning and Zoning Commission as they had not been changed) Burial Permit: Full size plot - $500 Cremains plot - $250 Columbarium Niche - $350 Grave Preparation / Marker Deposit - $1,000 Niche Marker - $200 Burial Reservation: Full size plot - $500 Cremains plot - $250 Columbarium Niche - $350 153 Resolution 2023-134 Unfinished Business Fire Department Fees Revisions: STR Inspection $45 (Increased from $30 — due to time and resources expended) Alcohol / Marijuana Inspection $50 (Increased from $30 — due to time and resources expended) Additions: (these are roughly half of what the Anchorage Fire Department charges) First Re-inspection $75 Second Re-inspection $150 Third and Subsequent re-inspections $300 154 Clerk's Note - New material from administration Lay Down - Additional Fee Change Information Exempt from Taxes Some organizations have an exempt status (many non-profits) and do not have to pay sales tax on certain goods and services. They will have the tax-exempt sticker that is issued from the Borough. We want to acknowledge and be able to honor that exemption to organizations to which that applies. Animal Shelter Fee Changes Based on comparing fees compiled from other jurisdictions we have determined this to be a proper next step in our fee schedule as it would put us more on the same level as our surrounding areas: Adoptions: Cats: $40 + 50% of spay/neuter cost (if applicable) ** (currently $10 flat fee) Dogs: $75 + 50% of spay/neuter cost (if applicable) ** (currently $15 flat fee) Pet License: $15 altered / $30 unaltered per year (currently $5 altered / $10 unaltered per year) Boarding Fee: $20 / day (currently $3.50 / day) Impound Fees: 1 st offense: $30 + Daily Boarding Fee (currently $25.00 +$3.50 / day) 2nd offense: $60 + Daily Boarding Fee (currently $50.00 +$3.50 / day) 3rd and additional offenses: $120 + Daily Boarding Fee (currently $100.00 +$3.50 / day) **Matt Hall charges $100 -$250 for spay and neuters depending on the species. That cost will likely double if we must utilize a vet service located in Soldotna, Kenai, or Anchorage. Once we develop a regular inventory usage / procurement schedule and have better data to determine our shelter specific costs, we should at least revisit the boarding fee to ensure that we are not grossly undercharging or overcharging the daily rate. 155 Here are the other areas we have information for: Matsu Shelter Adoption Fees Cats $27 Kittens $127 Dogs already fixed $99 Dogs we have to fix $145 Anchorage Animal Control Adoption Fees Cats that are fixed $62 Cats we have to fix $152 Kittens and Puppies $195 Dogs already fixed $72 Dogs we have to fix $162 Kenai Animal Shelter Adoption Fees $27 per adoption and the adopter pays for spay/neuter, so if the animal is all vetted, they just pay $27. Homer Animal Control Dog License Neutered/spayed $25.00/2 years Non-neutered/non-spayed $100.00/2 years Kennel license $150.00/2 years Replacement fee, lost license $6.00 Rabies Voucher $16.00 Quarantine at Home $50.00 Quarantine at Shelter $50.00 plus daily boarding fee Boarding fee (when available) $25.00 daily Pickup at residence for owner release $35.00 Turn In $25.00 Turn In for Euthanasia $30.00 Impound fees: Non-spayed/Non-neutered Spayed or Neutered 1 st offense $50.00 1 st offense $40.00 2nd offense $70.00 2nd offense $50.00 156 3rd offense $100.00 3rd offense $70.00 4t" offense or greater $140.00 same 4t" offense or greater $100.00 same Adoption Fee $75.00 Cemetery Fees Explanation: *There is an attachment from the P&Z Worksession that shows the cemetery fees of other areas for comparison. The Cemetery Fees were moved from the Community Development and the Clerk's Office to Parks and Recreation because they are the ones with the budget to spend money on the cemetery maintenance and therefore should be collecting the fees associated with it. The fees have not been updated for decades. The increase in fees will not cover the costs of running the cemetery but we need to make it as sustainable as possible so that the users are paying for it and the tax payers are not burdening the full responsibility. Recent Projects Completed: Ground Penetrating Radar ($30,000)— we will be doing another round that will be smaller in scale for other areas of the cemetery (Jesse Lee Home portion) Cemetery Survey ($8,000) — plot survey of Odd Fellows Portion Columbaria ($10,000+) — will be purchasing at least two more in the future (Columbaria are a good option as they are more economical financially and they are a very efficient use of space in an area where we don't have the ability to expand when it gets full.) Regular Maintenance / Tasks: - Mowing - Trimming / edging around headstones - Marking of plots — when someone is going to be buried the plot has to be identified (survey markers) and marked accurately (can take up to 2 man hours) 157 Upcoming Projects: Plot scraping: there are quite a few plots that were not properly closed (mounds left that need to be removed) will cost the city a few thousand dollars to have that done because it was not enforced. Temporary Marker Purchase and Install (estimate $20k - $30k) - Reserved Plots (20 flush markers) - Unknown Plots (200+ flush markers - numbered) Carrying out work from the Cemetery Master Plan (more columbaria, cremains garden, etc.) 158 Resolution 2023-134 Unfinished Business BURIAL PERMIT FEES ib 159 Resolution 2023-134 Unfinished Business Fees *Add to fee schedule • Burial Fee — recommendation from research - $1000? • Headstone Fee — recommendation from research - $500? • Columbaria Niche Fee - ? • Columbaria Niche Plate Fee - ? (standard plate, installation) • Cremains Fee - ? • Maintenance fee/Perpetual Care fee? (One time or annual?; 2008 they considered a maintenance fee) - $100 per burial Fee Examples from other Cities: Homer, AK • Full size plot - $1,000 • Cremains plot - $400 • Memorial marker deposit - $500 (refundable upon installation of a permanent marker) Kenai, AK • Standard plot - $1,000 • Veterans plot - $750 • Infant plot - $150 • Cremains plot - $300 • Columbarium Niche - $17000 • Veterans Columbarium Niche - $750 • Marker/ headstone deposit - $400 Soldotna, AK • Memorial wall plaque - $150 • Memorial wall reservation - $175 • Baby lawn - $0 • Scatter garden permit - $25 • Cremains plot - $400 • Upright headstone plot - $1000 • Flat marker plot - $750 • Veterans plot - $750 • Columbarium Niche - $1,200 • Marker deposit - $500 Anchorage, AK • Adult - $1,100 • Child - $725 • Infant - $625 • Cremains - $500 • Upright marker maintenance - $350 • Columbarium Niche - $875 160 Resolution 2023-134 Unfinished Business Dillon, MT Lot Fees • Full size grave $350 • Cremation Row $175 • Columbarium Niche $1120 • Memorial Wall Plaque $125 • Filing Fee $8 Opening and Closing Fees • Full burial $350 • Urns/Cremated Remains $175 • Oversized Urns (>16"x16") $350 • Overtime $250 Hamilton, MT Grave spaces • Adult/Child - $400 • Infant — no charge • Cremains (full size) - $400 • Cremains (24"x24") - $150 Grave interments • Adult - $350 • Child - $100 • Infant — no charge • Cremains - $150 • Disinterment - $850 • Disinterment cremains - $250 Laramie, WY Burial spaces/Perpetual care • Adults - $200 and $200 • Baby - $130 and $130 • Cremains - $100 and $100 • Recording Fee - $10 Opening and Closing • Adults - $350 • Baby - $175 • Cremains - $100 • Disinterment - $650 Breckenridge, CO • Space - $500 • Open/Close o Casket - $1,225 o Cremains - $700 • Inspection fee for self-digging - $200 • Perpetual Care fee - $800 161 Resolution 2023-134 Unfinished Business Revised January 2, 2024 City of Seward 2024 Fee Schedule Clerk's Note - This is a revised fee schedule from administration with yellow highlights to show changes from the version presented at the December 18, 2023 meeting 1 162 Resolution 2023-134 Unfinished Business Table of Contents AnimalControl................................................................................................................ 3 CityClerk's Office........................................................................................................... 3 Community Development .............................................................................................. 3 FireDepartment............................................................................................................. 4 Library ............................................................................................................................ 4 Parksand Recreation..................................................................................................... 5 Cemetery....................................................................................................................................... 6 Harbor............................................................................................................................................ 6 2 163 Resolution 2023-134 Unfinished Business Scheduled Rates Charges,And Fees *NOTE: Unless exempt,there will be an additional 7% sales tax charged on top of the fee. Animal Shelter and Control License Dog/Cat altered / year $ 15.00 License Do Cat unaltered year $ 30.00 Adoption Cat $ 40.00 +50% s a /neut Adoption Do $ 75.00 (+50% spay/neut) Shelter Deposit Refundable with Proof of Spay/Neuter) $ 40.00 Impound Fee 1st Offense $ 30.00 + Daily Fee Impound Fee 2nd Offense $ 60.00 + Daily Fee Impound Fee 3rd Offense $ 120.00 + Daily Fee Boarding Fee Per Da $ 20.00 City Clerk's Office Business License $ 30.00 Mobile Vendor Permit (monthly) $ 300.00 Mobile Vendor Permit full season May 15 - Set 15 $ 1200.00 RV Park, Mobile Home/Camper Permit Annual Fee $ 200.00 Vehicle for Hire Permits $ 100.00 Copies, Black and White 8.5 x 11 only(per page) $ 0.25 Copies, Color 8.5 x 11 only (per page) $ 0.50 Community Development Conditional Use Permit $ 350.00 Copies, 81/2 x 11 &11 x 17 B&W Per Page $ 0.40 Copies, 81/2 x 11 &11 x 17 Color Per Page $ 1.00 Employee Campground Permit Annual Fee $ 200.00 Encroachment Permit $ 80.00 Flood lain Permit $ 100.00 Land Use Amendment $ 300.00 Large Format Printing - 17 x 22 Per Page $ 15.00 Large Format Printing - 22 x 34 Per Page $ 20.00 Large Format Printing - 24 x 36 Per Page $ 25.00 Large Format Printing - 28 x 40 Per Page $ 30.00 Large Format Printing - 34 x 44 Per Page $ 45.00 Large Format Printing - 36 x 48 Per Page $ 65.00 Large Format Printing -Custom $ 100.00+Staff Time Non-Conforming Certification $ 50.00 Preliminary Plat Review $ 200.00 Recording Fees Set by State of Alaska Rezoning Zone District Change) $ 300.00 Short-Term Rental Permit Fee annual fee for each separate listing) $ 50.00 Sign Permit $ 30.00 Site Plan Review Included in Building Permit Street Address Assignment No Charge Variance - Land Development Requirement $ 350.00 Variance - Sin $ 350.00 Zoning Code Appeal $ 350.00 3 164 Resolution 2023-134 Unfinished Business Fire Department Explosive Permit-Short-Term $ 125.00 Explosive Permit- Long-Term $ 250.00 Explosive - Permanent Storage $ 250.00 Explosive - Fire Department Stand B (Hourly) $ 125.00 Fire Inspections- Short Term Rental $ 45.00 Fire Inspections -Alcohol Marijuana $ 50.00 Fire Inspections - Hotel Motel $ 120.00 First Reins ection $ 75.00 Second Reins ection $ 150.00 Third Reins ection $ 300.00 False Alarm - 1-3 Calls No Charge False Alarm - 4th Call $ 100.00 False Alarm - 5th Call $ 125.00 False Alarm - 6th Call $ 300.00 Library Copies, Black and White- Self(per page) $ 0.20 Copies, Black and White- Staff(per page) $ 0.25 Copies, Color 8.5 x 14 (per page) $ 0.50 Copies, Color 11 x 17 (per page) $ 1.00 Bring Your Own New Paper Half Price Card Stock Limited Availability) $ 0.50 Fax Rates - Up To 10 Pages $ 2.00 Fax Rates - Up To 20 Pages $ 4.00 Fax to Toll Free Number Half Price Fax Received (per page) $ 0.20 Printer Rate Recycled Paper 1st 5 Free Then .10 per page $ 0.10 Printer Rate, New Paper (per page) $ 0.20 Printer Rate, Bring Your Own New Paper (per page) $ 0.10 Scan Rate - Per File $ 2.00 Notary Public Rate $ 3.00 Passports Execution Fee $ 35.00 Museum Admission Summer $ 4.00 Historic Trail DVD $ 15.00 Book Sales Paperback $ 0.50 Book Sales Large Paperback $ 1.00 Book Sales, Hard Cover $ 2.00 Book Sales, Auto/Video $ 2.00 Book Sales, Youth Free Magazines Free Lamination Cold Self(per page) $ 1.00 Lamination, Cold Staff(per page) $ 1.50 8 GB USB Flash Memory Drive Purchase $ 5.00 Room Rental - Up To 3 Hours $ 25.00 Room Rental - 3-5 Hours $ 100.00 Room Rental - Up To 10 Hours $ 200.00 4 165 Resolution 2023-134 Unfinished Business Parks and Recreation Campground Premium RV Site - Summer Only $ 70.00 Campground Water/Electric Site - Summer/Winter $ 60.00/$25.00 Campground RV D - Summer Winter Site $ 45.00/$15.00 Campground Tent Site - Summer Only $ 25.00 Campground Group Site Tent Site— Summer Only 4 sites $ 100.00 Campground Change Fee $ 10.00 Campground Phone Reservation $ 10.00 Campground Processing Fee $ 5.00 Parkin 0-4 Hours $ 5.00 Parkin 4-12 Hours $ 10.00 Parkin 12+ Hours $ 15.00 Parking, Daily Spring Creek $ 5.00 Parking, Seasonal Permits Commercial $ 350.00 Parking, Seasonal Permits Harbor Employees All business in the harbor) $ 100.00 Parkina, Seasonal Permits for Slip Holders $ 100.00 Parking, Seasonal Vehicle W railer $ 200.00 Parking, Seasonal Visitor $ 150.00 Pavilion Branson Rental-- 4 Hours $ 75.00 Pavilion First Lake Rental - 5 hours/Full Da $ 50.00/$100.00 Pavilion Rotary Rental - 5 hours Full Da $ 50.00/$100.00 Ballfield Ran Lewis &Citizen's Pavilion - 5 Hour $ 50.00 Ballfield Ran Lewis &Citizen's Pavilion - Full Da $ 100.00 Ballfield Ran Lewis &Citizen's Pavilion -Youth Program $ 25.00 Ballfield Ran Lewis &Citizen's Pavilion - Non-Profit No Char e Ballfield John Perry Rental - 5 Hours Full Da $ 50.00/$100.00 Ballfield John Perry Rental -Youth Program $ 25.00 Ballfield John Perry Rental - Non-Profit No Charge Ballfield Little League Rental - 5 Hour/Full Da $ 50.00/$100.00 Ballfield Little League Rental -Youth Program $ 25.00 Ballfield Little League Rental - Non-Profit No Charge Snow Clearing Service Actual Cost + 25%Admin Fee Parks and Rec AVTEC Fee Schedule Gym Use Daily6 Punch 12 Punch 60 Punch Monthly Yearly Leagues Programs Individuals Kids+ Seniors $3 $20 $40 N/A N/A $80 Full Full Individuals Adults $5 $20 $40 N/A N/A $180 Full Full Family N/A $20 $40 N/A N/A $350 Full Full Private Businesses $5 $20 $40 $200 N/A $180 pp Full Full Non-Profits (up to 15 people) $3 $20 $40 $180 $225 $180 pp 50% 50% Non-Profits (up 15-30 people) $3 $20 $40 $180 $450 $180 pp 50% 50% Non-Profits (Over 30 people) 1 $3 $20 $40 $180 $600 $180 pp 50% 50% 5 166 Resolution 2023-134 Unfinished Business Cemetery Burial Permits Full Size Plot casket $ 500.00 Cremains Plot $ 250.00 Columbaria Niche $ 350.00 Marker Deposit $ 1000.00 Site Closure Deposit $ 300.00 Niche Marker $ 200.00 Burial Reservations Full Size Plot casket $ 500.00 Cremains Plot $ 250.00 Columbaria Niche $ 350.00 Harbor Lease Amendment $ 130.00 Lease Assignment $ 80.00 6 167 Resolution 2024-003 Resolution 2024-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE MOTOROLA RADIOS AND RELATED EQUIPEMNT FROM PROCOMM ALASKA, WITH ASSOCIATED INSTALLATION, EQUIPMENT AND PROGRAMMING TO INCLUDE A 10% CONTINGINCY IN AN AMOUNT NOT TO EXCEED S3939356.99. Documents: • Agenda Statement Resolution 2024-003 • Attachments: o PROCOMM Motorola Quote o PROCOMM Installation and Programming Quote o ALMR Newsletter 168 Resolution 2024-003 City Council Agenda Statement Meeting Date: January 8, 2024 To: City Council Through: Kat Sorensen, City Manager From: Clinton Crites,Fire Chief Subject: Resolution 2024-003: Authorizing The City Manager To Purchase Motorola Radios And Related Equipment From Procomm Alaska, With Associated Installation, Equipment And Programming To Include A 10%Contingency In An Amount Not To Exceed$393,356.99 Background and justification: The City of Seward utilizes mobile and portable radios to communicate between dispatch,fellow responders and department heads during emergencies and day-to-day operations. Most of the city's communication infrastructure is antiquated and will become incompatible with the Alaska Land Mobile Radio (ALMR) system by the end of 2026.The City's radios must be replaced to communicate with our partnering agencies that we depend on during emergencies such as the KPB OEM, USCG, NPS, AST, and a host of other agencies. The city is requesting to purchase and install radios to replace the non-compliant radios used by most departments. This purchase does not replace radios in vehicles deemed non-essential. Our Emergency Operations Center(EOC)currently does not have any radios to support other city staff during an emergency when we open the EOC. This purchase will provide radios to the Police and Fire Department, SVAC,the electric department,each department head,the EOC, and the city manager. We are requesting to replace these radios now due to the extended lead time in ordering radios,and the time to program and install radios in emergency vehicles. Current radios that are newer and TDMA compliant, will have a software upgrade performed by our IT department to remain compliant with ALMR at no additional cost to the city. The resolution includes the bulk purchase of radios from Motorola through PROCOMM in an amount of $362,933.58 and an additional cost of programming and installation through PROCOMM at a cost of $30,423.41. A 10% contingency fee in the amount of$39,335.70 has been added to the overall price to account for any unforeseen issues during installation or programming. Funding in the amount of$393,356.99 is hereby transferred and appropriated from the Motorpool fund account no.03000-0000-3400 to the capital equipment expense account no. 03000-1220-8103. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: (Page 14) Section: Public Safety Strategic Plan: Other: (Page 18)Promote a Safe Community 169 Resolution 2024-003 Certification of Funds Total amount of funds listed in this legislation: S 393,356.99 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 393,356.99 Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): Motorpool ✓ Not budgeted Not applicable Fund Balance Information Affected Fund(✓):03000-1220-8103 General SMIC Electric Wastewater Boat Harbor Parking F1 Water PI Healthcare ✓ Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature- Attorney Review Yes Attorney Signature: Fv] Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 170 Resolution 2024-003 Sponsored by: Sorenson CITY OF SEWARD,ALASKA RESOLUTION 2024-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE MOTOROLA RADIOS AND RELATED EQUIPEMNT FROM PROCOMM ALASKA, WITH ASSOCIATED INSTALLATION, EQUIPMENT AND PROGRAMMING TO INCLUDE A 10% CONTINGINCY IN AN AMOUNT NOT TO EXCEED $393,356.99 WHEREAS,the City of Seward was notified in July 2020 of an upcoming upgrade to the Alaska Land Mobile Radio (ALMR) system which requires ALMR radios in use in the city to be compatible with Time Division Multiple Access (TDMA); and WHEREAS,the upgrade will go into effect in 2026 and incompatible radios will no longer be operational; and WHEREAS, lead times to receive newly ordered radios is well-known to be 16 — 18 months or longer; and WHEREAS, the TDMA upgrade is necessary so that our radios can support increased channel functionality and operate properly in the event of a major catastrophe; and WHEREAS, a majority of the city's radios are aging and either not ALMR capable, not TDMA capable, or both; and WHEREAS, Alaska is well-known for facing constant threat of earthquake, volcano, tsunami, and floods. Having a well-prepared, modern workforce with the capability to respond to these events is vital to the community; and WHEREAS,Motorola is the historical and current choice of radio manufacturer in City of Seward departments; and WHEREAS, Procomm Alaska is the authorized Motorola vendor in Alaska; and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 (a)(9) provides the city may purchase communications equipment without competitive bid or alternative procurement; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: 171 Resolution 2024-003 CITY OF SEWARD,ALASKA RESOLUTION 2024-003 Section 1. The City Council hereby authorizes the City Manager to enter a purchase agreement with Procomm Alaska to purchase Motorola radios with associated installation, equipment, and programming. Section 2. Funding in the amount of$393,356.99 is hereby transferred and appropriated from the Motorpool fund account no.03000-0000-3400 to the capital equipment expense account no. 03000-1220-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 8tn day of January 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 172 QUOTE-2231057 OrOROLA SOLO T ION S Resolution 2024-003 „rt sl yr t I ill � a ., �� Pr SEWARD, CITY OF APX Radio Upgrade V7 f M ill y�'�4 vet G i , � µ 11/13/2023 The design,technical,pricing,and other information("Information")furnished with this submission is confidential proprietary information of Motorola Solutions,Inc.or the Motorola Solutions entity providing this quote ("Motorola")and is submitted with the restriction that it is to be used for evaluation purposes only.To the fullest extent allowed by applicable law,the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of M t I MOTOROLA,MOTO,MOTOROLA SOLUTIONS,and the Stylized M Logo are trademarks or registered 4'd?-e-ks of Motorola Trademark Holdings,LLO and are used under license.All other trademarks are the property of their respective owners.9)2020 Motorola Solutions,Inc.All rights reserved. Resolution 2094- OTOROLA SOLUTIONS QUOTE-2231057 11/13/2023 SEWARD, CITY OF P O BOX 167 SEWARD,AK 99664 RE: Motorola Quote for APX Radio Upgrade V7 Dear Clinton Crites, Motorola Solutions is pleased to present SEWARD, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide SEWARD, CITY OF with the best products and services available in the communications industry. Please direct any questions to Cheryl Moore at cmoore@procommak.com. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Cheryl Moore Motorola Solutions Manufacturer's Representative 174 Resolution 2024-003 0 MOTOROLA SOLUTIONS QUOTE-2231057 APX Radio Upgrade V7 Billing Address: Quote Date:11/13/2023 SEWARD, CITY OF Expiration Date:01/12/2024 P O BOX 167 Quote Created By: SEWARD, AK 99664 Cheryl Moore US cmoore@procommak.com 907-563-1176 X 147 End Customer: SEWARD, CITY OF Clinton Crites rccrites@cityofseward.net Contract: 19860 - NASPO 00318 Line# Item Number Description Qty List Price APXTm 4500 Enhanced lea EOC No Antenna 1 M22KSS9PWIBN APX4500 ENHANCED VHF 1 $2,117.44 $1,545.73 $1,545.73 MOBILE 1a G24AX ENH:3 YEAR ESSENTIAL 1 $216.00 $216.00 $216.00 SVC 1 b QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA 1c GA00580AA ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 1d QA02756AD ADD:3600 OR 9600 1 $1,727.00 $1,260.71 $1,260.71 TRUNKING BAUD SINGLE SYSTEM ------------------------------------- 1e B18CR ADD:AUXILIARY SPKR 7.5 1 $66.00 $48.18 $48.18 WATT APX 1f GA00804AA ADD:APX 02 CH (GREY) 1 $541.00 $394.93 $394.93 1g G89AC ADD: NO RF ANTENNA 1 $0.00 $0.00 $0.00 NEEDED 1 h G444AH ADD:APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 1 i W22BA ADD: STD PALM 1 $79.00 $57.67 $57.67 MICROPHONE APX 1j G193AK ADD:ADP ONLY(NON-P25 1 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 175 Page 3 Resolution 2024-003 M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 item Number 2List Price 1k G66BF ADD: DASH MOUNT 02 APXM 1 $138.00 $100.74 $100.74 11 GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 1m QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series 6ea Fire No Antennas 2 M25KSS9PWIBN APX6500 ENHANCED VHF 6 $3,383.12 $2,469.68 $14,818.08 MOBILE 2a QA01648AA ADD: HW KEY 6 $6.00 $4.38 $26.28 SUPPLEMENTAL DATA 2b GA00580AA ADD:TDMA OPERATION 6 $495.00 $361.35 $2,168.10 2c G51AU ENH: SMARTZONE 6 $1,320.00 $963.60 $5,781.60 OPERATION APX6500 2d G67DT ADD: REMOTE MOUNT E5 5 $327.00 $238.71 $1,432.25 APXM 2e G78AT ENH:3 YEAR ESSENTIAL 6 $288.00 $288.00 $1,728.00 SVC 2f B18CR ADD:AUXILIARY SPKR 7.5 6 $66.00 $48.18 $289.08 WATT APX 2g G89AC ADD: NO RF ANTENNA 6 $0.00 $0.00 $0.00 NEEDED 2h G444AH ADD:APX CONTROL HEAD 6 $0.00 $0.00 $0.00 SOFTWARE 2i G806BL ENH:ASTRO DIGITAL CAI OP 6 $567.00 $413.91 $2,483.46 APX 2j GA01670AA ADD:APX E5 CONTROL 6 $717.00 $523.41 $3,140.46 HEAD 2k W22BA ADD: STD PALM 6 $79.00 $57.67 $346.02 MICROPHONE APX 21 G193AK ADD:ADP ONLY(NON-P25 6 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 2m G361AH ENH: P25 TRUNKING 6 $330.00 $240.90 $1,445.40 SOFTWARE APX 2n GA01606AA ADD: NO BLUETOOTH/ 6 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 176 Resolution 2024-003AM M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 Zlwa' � P- .' . - Ext. Sale Price 20 QA09113AB ADD: BASELINE RELEASE 6 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series lea FD W/Antenna 3 M25KSS9PWIBN APX6500 ENHANCED VHF 1 $3,383.12 $2,469.68 $2,469.68 MOBILE 3a G792AB ADD:VHF ANT WIDEBAND 1 $83.00 $60.59 $60.59 136-174 MHZ 3b QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA 3c GA00580AA ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 3d G51AU ENH: SMARTZONE 1 $1,320.00 $963.60 $963.60 OPERATION APX6500 3e G67DT ADD: REMOTE MOUNT E5 1 $327.00 $238.71 $238.71 APXM 3f G78AT ENH:3 YEAR ESSENTIAL 1 $288.00 $288.00 $288.00 SVC 3g B18CR ADD:AUXILIARY SPKR 7.5 1 $66.00 $48.18 $48.18 WATT APX 3h G444AH ADD:APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 3i G806BL ENH:ASTRO DIGITAL CAI OP 1 $567.00 $413.91 $413.91 APX 3j GA01670AA ADD:APX E5 CONTROL 1 $717.00 $523.41 $523.41 HEAD 3k W22BA ADD: STD PALM 1 $79.00 $57.67 $57.67 MICROPHONE APX 31 G193AK ADD:ADP ONLY(NON-P25 1 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 3m G361AH ENH: P25 TRUNKING 1 $330.00 $240.90 $240.90 SOFTWARE APX 3n GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 3o QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series lea FD Boat No Antenna Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 177 Resolution 2024-003AM M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 Sim4Q ty List Price Sale Price Ext. Sale Price 4 M25KSS9PW1BN APX6500 ENHANCED VHF 1 $3,383.12 $2,469.68 $2,469.68 MOBILE 4a QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA 4b G832AD ADD: SPKR 7.5W WTR RST 1 $67.00 $48.91 $48.91 APEX 4c GA00580AA ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 4d G67DQ ADD: REMOTE MOUNT 02 1 $327.00 $238.71 $238.71 APXM 4e G51AU ENH: SMARTZONE 1 $1,320.00 $963.60 $963.60 OPERATION APX6500 4f G78AT ENH:3 YEAR ESSENTIAL 1 $288.00 $288.00 $288.00 SVC 4g G892AB ENH:HAND MIC,GCAI WTR 1 $79.00 $57.67 $57.67 RESISTANT APX 4h GA00804AA ADD:APX 02 CH (GREY) 1 $541.00 $394.93 $394.93 4i G444AH ADD:APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 4j G806BL ENH:ASTRO DIGITAL CAI OP 1 $567.00 $413.91 $413.91 APX 4k G193AK ADD:ADP ONLY(NON-P25 1 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 41 G361AH ENH: P25 TRUNKING 1 $330.00 $240.90 $240.90 SOFTWARE APX 4m G89AC ADD: NO RF ANTENNA 1 $0.00 $0.00 $0.00 NEEDED 4n GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 4o QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series FD Dual Head No Antenna 5 M25KSS9PWIBN APX6500 ENHANCED VHF 1 $3,383.12 $2,469.68 $2,469.68 MOBILE 5a QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 178 Resolution 2024-003AM M0701VOLA SOLUTION QUOTE-2231057 APX Radio Upgrade V7 Description Qty List Price Sale Price Ext. Sale Price Sim 5b GA00580AA ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 5c G628AC ADD: REMOTE MOUNT 1 $17.00 $12.41 $12.41 CABLE 17 FT APX 5d G51AU ENH: SMARTZONE 1 $1,320.00 $963.60 $963.60 OPERATION APX6500 5e G67DT ADD: REMOTE MOUNT E5 1 $327.00 $238.71 $238.71 APXM 5f G78AT ENH:3 YEAR ESSENTIAL 1 $288.00 $288.00 $288.00 SVC 5g GA00092AU ADD:APXM DUAL E5 CH 1 $627.00 $457.71 $457.71 5h B18CR ADD:AUXILIARY SPKR 7.5 2 $66.00 $48.18 $96.36 WATT APX 5i G610AC ADD: REMOTE MOUNT 1 $28.00 $20.44 $20.44 CABLE 30 FT APX 5j G444AH ADD:APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 5k G806BL ENH:ASTRO DIGITAL CAI OP 1 $567.00 $413.91 $413.91 APX 51 GA01670AA ADD:APX E5 CONTROL 1 $717.00 $523.41 $523.41 HEAD 5m W22BA ADD: STD PALM 2 $79.00 $57.67 $115.34 MICROPHONE APX 5n G193AK ADD:ADP ONLY(NON-P25 1 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 50 G361AH ENH: P25 TRUNKING 1 $330.00 $240.90 $240.90 SOFTWARE APX 5p G89AC ADD: NO RF ANTENNA 1 $0.00 $0.00 $0.00 NEEDED 5q GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 5r QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW APXTm 6000 Series 12ea EOC 6 H98KGF9PW6BN APX5000 VHF MHZ MODEL 12 $3,595.00 $2,524.35 $31,492.20 2.5 PORTABLE Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 179 Resolution 2024-003AM M0701VOLA SOLUTION QUOTE-2231057 APX Radio Upgrade V7 Item Number Description Qty List Price Sale Price Ext. Sale Price- 6a QA01648AA ADD: HW KEY 12 $6.00 $4.38 $52.56 SUPPLEMENTAL DATA 6b Q667BB ADD:ADP ONLY(NON-P25 12 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 6c Q361AR ADD: P25 9600 BAUD 12 $330.00 $240.90 $2,890.80 TRUNKING 6d Q58AL ADD:3Y ESSENTIAL 12 $184.00 $184.00 $2,208.00 SERVICE 6e H38BT ADD: SMARTZONE 12 $1,320.00 $963.60 $11,563.20 OPERATION 6f QA00580AC ADD:TDMA OPERATION 12 $495.00 $361.35 $4,336.20 6g Q806BM ADD:ASTRO DIGITAL CAI 12 $567.00 $413.91 $4,966.92 OPERATION 6h QA09113AB ADD: BASELINE RELEASE 12 $0.00 $0.00 $0.00 SW 7 PMNN4485A BATT IMPRES 2 LIION R IP68 12 $168.63 $123.10 $1,477.20 2550T 8 NNTN8860A CHARGER, SINGLE-UNIT, 12 $186.50 $136.15 $1,633.80 IMPRES 2,3A, 115VAC, US/NA 9 PMMN4099CL AUDIO ACCESSORY- 12 $142.56 $104.07 $1,248.84 REMOTE SPEAKER MICROPHONE,IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL 10 NNTN8844A CHARGER, MULTI-UNIT, 1 $1,705.20 $1,244.80 $1,244.80 IMPRES 2, 6-DISP, NA/LA- PLUG, ACC USB CHGR APXTm 6000 Series 20 ea FD 11 H98KGF9PW6BN APX6000 VHF MHZ MODEL 25 $3,595.00 $2,624.35 $65,608.75 2.5 PORTABLE 11 a QA01648AA ADD: HW KEY 25 $6.00 $4.38 $109.50 SUPPLEMENTAL DATA 11b Q667BB ADD:ADP ONLY(NON-P25 25 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 11C Q361AR ADD: P25 9600 BAUD 25 $330.00 $240.90 $6,022.50 TRUNKING Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 180 Resolution 2024-003AM M0701VOLA SOLUTION QUOTE-2231057 APX Radio Upgrade V7 Description Qty List Price Sale Price Ext. Sale Price 11d QA02006AA ENH:APX6000XE RUGGED 25 $880.00 $642.40 $16,060.00 RADIO 11e Q58AL ADD:3Y ESSENTIAL 25 $184.00 $184.00 $4,600.00 SERVICE 11f QA00580AC ADD:TDMA OPERATION 25 $495.00 $361.35 $9,033.75 11g H38BT ADD: SMARTZONE 25 $1,320.00 $963.60 $24,090.00 OPERATION 11 h Q806BM ADD:ASTRO DIGITAL CAI 25 $567.00 $413.91 $10,347.75 OPERATION 11 i QA09113AB ADD: BASELINE RELEASE 25 $0.00 $0.00 $0.00 SW 12 PMNN4547A BATT IMPRES 2 LIION 20 $213.15 $155.60 $3,112.00 TIA4950 R IP68 3100T ----------------------- 13 NNTN8860A CHARGER, SINGLE-UNIT, 25 $186.50 $136.15 $3,403.75 IMPRES 2,3A, 115VAC, US/NA 14 PMMN4099CL AUDIO ACCESSORY 25 $142.56 $104.07 $2,601.75 REMOTE SPEAKER MICROPHONE,IP58 REMOTE SPEAKER MICROPHONE,3.5MM,UL 15 NTN2570C ASSEMBLY ACCESSORY 4 $350.46 $255.84 $1,023.36 WIRELESS ACCY KIT NFP 12 CABLE 16 PMLN7905A CARRY ACCESSORY- 25 $66.96 $48.88 $1,222.00 CASE,APX6000XE 3 FIXBL TIA BATTERY 17 RLN6486A FIREMAN'S RADIO STRAP 25 $39.96 $29.17 $729.25 18 RLN6488A ANTI-SWAY STRAP 25 $16.20 $11.83 $295.75 19 NNTN8844A CHARGER, MULTI-UNIT, 1 $1,705.20 $1,244.80 $1,244.80 IMPRES 2, 6-DISP, NA/LA- PLUG, ACC USB CHGR APXTm 6000 Series Police 20 H98KGF9PW6BN APX6000 VHF MHZ MODEL 1 $3,595.00 $2,624.35 $2,624.35 2.5 PORTABLE 20a QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 181 Page 9 Resolution 2024-003AM !MlO11r+If ROMLA SOLUTION QUOTE-2231057 APX Radio Upgrade V7 k r ' Item NumberDescription , Sale Price Ext. Sale PricL. k, 20b Q361AR ADD: P25 9600 BAUD 1 $330.00 $240.90 $240.90 TRUNKING 20c Q58AL ADD:3Y ESSENTIAL 1 $184.00 $184.00 $184.00 SERVICE 20d QA00580AC ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 20e Q498AY ENH:ASTRO 25 OTAR W/ 1 $814.00 $594.22 $594.22 MULTIKEY 20f H38BT ADD: SMARTZONE 1 $1,320.00 $963.60 $963.60 OPERATION 20g Q806BM ADD:ASTRO DIGITAL CAI 1 $567.00 $413.91 $413.91 OPERATION 20h Q629AK ENH:AES ENCRYPTION AND 1 $523.00 $381.79 $381.79 ADP 20i QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW 21 PMNN4485A BATT IMPRES 2 LIION R IP68 11 $168.63 $123.10 $1,354.10 2550T 22 NNTN8860A CHARGER, SINGLE-UNIT, 1 $186.50 $136.15 $136.15 IMPRES 2,3A, 115VAC, US/NA 23 PMMN4099CL AUDIO ACCESSORY- 1 $142.56 $104.07 $104.07 REMOTE SPEAKER MICROPHONE,IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL APXTm 4500 Enhanced lea Elect, lea EOC, lea FD Base Stations 24 M22KSS9PWIBN APX4500 ENHANCED VHF 3 $2,117.44 $1,545.73 $4,637.19 MOBILE 24a G24AX ENH:3 YEAR ESSENTIAL 3 $216.00 $216.00 $648.00 SVC 24b QA01648AA ADD: HW KEY 3 $6.00 $4.38 $13.14 SUPPLEMENTAL DATA 24c W665BF ADD: BASE STATION OP APX 3 $77.00 $56.21 $168.63 24d G91AF ADD:CNTRL STATION PWR 3 $296.00 $216.08 $648.24 SUPPLY Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 182 ;: Resolution 2024-003AM !MlOIT+IC ROMLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 Item Number Q ty List Price Sale Price Ext. Sale Price 24e GA00235AA ADD: NO GPS ANTENNA 3 $0.00 $0.00 $0.00 NEEDED APX 24f G66BF ADD: DASH MOUNT 02 APXM 3 $138.00 $100.74 $302.22 24g GA00580AA ADD:TDMA OPERATION 3 $495.00 $361.35 $1,084.05 24h G142AD ADD: NO SPEAKER APX 3 $0.00 $0.00 $0.00 24i QA02756AD ADD:3600 OR 9600 3 $1,727.00 $1,260.71 $3,782.13 TRUNKING BAUD SINGLE SYSTEM 24j GA00804AA ADD:APX 02 CH (GREY) 3 $541.00 $394.93 $1,184.79 24k G89AC ADD: NO RF ANTENNA 3 $0.00 $0.00 $0.00 NEEDED 241 G444AH ADD:APX CONTROL HEAD 3 $0.00 $0.00 $0.00 SOFTWARE 24m G193AK ADD:ADP ONLY(NON-P25 3 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 24n W382AM ADD:CONTROL STATION 3 $186.00 $135.78 $407.34 DESK GCAI MIC 24o QA09113AB ADD: BASELINE RELEASE 3 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series Police Base Station 25 M25KSS9PWIBN APX6500 ENHANCED VHF 1 $3,383.12 $2,469.68 $2,469.68 MOBILE 25a QA01648AA ADD: HW KEY 1 $6.00 $4.38 $4.38 SUPPLEMENTAL DATA 25b W665BF ADD: BASE STATION OP APX 1 $77.00 $56.21 $56.21 25c G91AF ADD:CNTRL STATION PWR 1 $296.00 $216.08 $216.08 SUPPLY 25d GA00580AA ADD:TDMA OPERATION 1 $495.00 $361.35 $361.35 25e G66BJ ADD: DASH MOUNT E5 APXM 1 $138.00 $100.74 $100.74 25f G51AU ENH: SMARTZONE 1 $1,320.00 $963.50 $963.60 OPERATION APX6500 25g G142AD ADD: NO SPEAKER APX 1 $0.00 $0.00 $0.00 25h G78AT ENH:3 YEAR ESSENTIAL 1 $288.00 $288.00 $288.00 SVC Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 183 Resolution 2024-0- M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 Q ty List Price Sale Price Ext. Sale Price Sim i 25i GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED ---------------- 25j G298AS ENH:ASTRO 25 OTAR W/ 1 $814.00 $594.22 $594.22 MULTIKEY ---------------- 25k G843AH ADD:AES ENCRYPTION AND 1 $523.00 $381.79 $381.79 ADP 251 G89AC ADD: NO RF ANTENNA 1 $0.00 $0.00 $0.00 NEEDED 25m G444AH ADD:APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 25n G806BL ENH:ASTRO DIGITAL CAI OP 1 $567.00 $413.91 $413.91 APX 25o GA01670AA ADD:APX E5 CONTROL 1 $717.00 $523.41 $523.41 HEAD 25p W382AM ADD:CONTROL STATION 1 $186.00 $135.78 $135.78 DESK GCAI MIC ------------------ 25q G361AH ENH: P25 TRUNKING 1 $330.00 $240.90 $240.90 SOFTWARE APX 25r QA09113AB ADD: BASELINE RELEASE 1 $0.00 $0.00 $0.00 SW APXTm 6500/Enh Series Vol Amb 26 M25KSS9PWIBN APX5500 ENHANCED VHF 3 $3,383.12 $2,469.68 $7,409.04 MOBILE 26a QA01648AA ADD: HW KEY 3 $6.00 $4.38 $13.14 SUPPLEMENTAL DATA 26b GA00580AA ADD:TDMA OPERATION 3 $495.00 $361.35 $1,084.05 26c G628AC ADD: REMOTE MOUNT 3 $17.00 $12.41 $37.23 CABLE 17 FT APX 26d G51AU ENH: SMARTZONE 3 $1,320.00 $963.60 $2,890.80 OPERATION APX6500 ---------------------------------------------------- 26e G67DT ADD: REMOTE MOUNT E5 3 $327.00 $238.71 $716.13 APXM 26f G78AT ENH:3 YEAR ESSENTIAL 3 $288.00 $288.00 $864.00 SVC 26g GA00092AU ADD:APXM DUAL E5 CH 3 $627.00 $457.71 $1,373.13 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 184 Page 12 Resolution 2024-003AM M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 Sim Q ty List Price Sale Price Ext. Sale Price J AM 26h GA01606AA ADD: NO BLUETOOTH/ 3 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 26i B18CR ADD:AUXILIARY SPKR 7.5 6 $66.00 $48.18 $289.08 WATT APX 26j G89AC ADD: NO RF ANTENNA 3 $0.00 $0.00 $0.00 NEEDED 26k G610AC ADD: REMOTE MOUNT 3 $28.00 $20.44 $61.32 CABLE 30 FT APX 261 G444AH ADD:APX CONTROL HEAD 3 $0.00 $0.00 $0.00 SOFTWARE 26m G806BL ENH:ASTRO DIGITAL CAI OP 3 $567.00 $413.91 $1,241.73 APX 26n GA01670AA ADD:APX E5 CONTROL 3 $717.00 $523.41 $1,570.23 HEAD 26o W22BA ADD: STD PALM 6 $79.00 $57.67 $346.02 MICROPHONE APX 26p QA09113AB ADD: BASELINE RELEASE 3 $0.00 $0.00 $0.00 SW 26q G193AK ADD:ADP ONLY(NON-P25 3 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 26r G361AH ENH: P25 TRUNKING 3 $330.00 $240.90 $722.70 SOFTWARE APX 27 HAD4021A VHF ANT WIDEBAND 136-174 3 $64.80 $47.30 $141.90 MHZ APXTM 1500 Enhanced 4ea Elect, lea PW w/antennas 28 M36KSS9PW1BN APX1500 ENHANCED VHF 5 $1,932.32 $1,410.59 $7,052.95 MOBILE 28a G24AX ENH:3 YEAR ESSENTIAL 5 $216.00 $216.00 $1,080.00 SVC 28b G792AB ADD:VHF ANT WIDEBAND 5 $83.00 $60.59 $302.95 136-174 MHZ 28c QA01648AA ADD: HW KEY 5 $6.00 $4.38 $21.90 SUPPLEMENTAL DATA 28d GA00235AA ADD: NO GPS ANTENNA 5 $0.00 $0.00 $0.00 NEEDED APX Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 185 ;: _. Resolution 2024-003 M0701VOLA SOLUTION-3 QUOTE-2231057 APX Radio Upgrade V7 List Price item Number k Qty Sale Price Ext. Sale Price 28e G66BF ADD: DASH MOUNT 02 APXM 5 $138.00 $100.74 $503.70 28f GA00580AA ADD:TDMA OPERATION 5 $495.00 $361.35 $1,806.75 28g B18CR ADD:AUXILIARY SPKR 7.5 5 $66.00 $48.18 $240.90 WATT APX 28h GA00804AA ADD:APX 02 CH (GREY) 5 $541.00 $394.93 $1,974.65 28i GA01339AA ENH: SW P25 TRUNKING 5 $1,177.00 $859.21 $4,296.05 28j G444AH ADD:APX CONTROL HEAD 5 $0.00 $0.00 $0.00 SOFTWARE 28k W22BA ADD: STD PALM 5 $79.00 $57.67 $288.35 MICROPHONE APX 281 QA09113AB ADD: BASELINE RELEASE 5 $0.00 $0.00 $0.00 SW 28m G193AK ADD:ADP ONLY(NON-P25 5 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) APXTM 900 tea Harbor, lea PW, 7ea Elect 29 H92KDF9PW6AN APX 900 VHF MODEL 2 10 $1,973.92 $1,440.96 $14,409.60 PORTABLE 29a QA01648AA ADD: HW KEY 10 $6.00 $4.38 $43.80 SUPPLEMENTAL DATA 29b QA06766AA ALT. IMPRESS LI-ION TIA 10 $115.50 $84.32 $843.20 2900MAH 29c Q667BB ADD:ADP ONLY(NON-P25 10 $0.00 $0.00 $0.00 CAP COMPLIANT) (US ONLY) 29d QA04096AA ENH: P25 TRUNKING 10 $1,177.00 $859.21 $8,592.10 29e QA00580AF ADD:TDMA OPERATION 10 $495.00 $361.35 $3,613.50 29f QA09113AB ADD: BASELINE RELEASE 10 $0.00 $0.00 $0.00 SW 29g H885BK ADD:3Y ESSENTIAL 10 $133.00 $133.00 $1,330.00 SERVICE 30 PMNN4489B BATT IMPRES LIION TIA4950 10 $207.90 $151.77 $1,517.70 HE DENS IP68 2900T Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 186 ;: Resolution 2024-003AM 0 M0701VOLA SOLUTION QUOTE-2231057 APX Radio Upgrade V7 1 _ , - Description Qty List Price Sale Price Ext. Sale Price 31 PMMN4099CL AUDIO ACCESSORY 10 $142.56 $104.07 $1,040.70 REMOTE SPEAKER MICROPHONE,IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL 32 PMPN4576A CHARGER,CHGR DESKTOP 10 $82.08 $59.92 $599.20 SINGLE UNIT IMPRES EXT PS US/NA/TW Grand Total $362,933.58(USD) Notes: • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 187 Page 15 Resolution 2024-003 woMOTOROLA SOLUTIONS Purchase Order Checklist Marked as POI Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment (Billing)Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format(Word/ Excel templates cannot be accepted) Bill To Contact Name& Phone#and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required) 188 Resolution 2024-003 r■.■■ ■s ■ ■0.s00r0 ■ ■�'W !.■■■■■ Ref#6298v3 A L A 5 K A Professional Communications for Productive Alaskans 2100 E.63rd Avenue Anchorage,AK 99607 Phone:(907)663-1176 Fax: (907)261-2663 November 15,2023 Chief Clinton Crites City of Seward PO Box 167 Seward Alaska Seward,AK 99826 Re: Budgetary Information for mobile radio and base station installs. Dear Chief Crites: On behalf of the entire team at ProComm Alaska,thank you for considering our team as a communications solution partner. In response to your request,I am submitting a budgetary estimate for the equipment and installation necessary to replace the existing mobile and base station radios. Programming:38 APX portables,18 APX Mobiles-4 APX mobile Base 19 Vehicle Installations 3 Base station swaps 1 Base station install,with new antenna,coax,grounding,mounts. The following assumptions were made in order to determine this budgetary pricing. ■ City of Seward will be responsible for any FCC license modifications required for use of the radio system prior to installation.(New Base) ■ City of Seward will provide a means for ProComm Alaska technicians to access all vehicles in a timely manner, along with a dedicated covered weather protected area if needed. New Electric Base station requirements:City of Seward to provide. 3/4"conduit from pole to inside Dial House building Manlift capable of reaching tower top Safety person to supervise and provide guidance for safe operation in high voltage area Ground ran to and landed on polyphaser Ground ran to and landed on coax ground kit(outside of building) ■ 6 APX Remote,Electric all new installs,7 APX6500 Single remote mount swap outs.1 Dual head install.1 APX6500 remote head Fire boat install.3 Vol Ambulance APX6500 dual head swap outs ■ 20 Magnetic clips for mobile mics+inbound shipping The estimated costs for this project are as follows: Equipment,Freight $5,183.26 Design,Project Management,Logistics,Installation Services $25,240.11 Total Estimated Price $30,423.41 The information provided in this quote is for informational(or budgetary)purposes only and does not constitute an offer to sell any product or service at this price.This estimate is not binding on ProComm Alaska and ProComm Alaska is making no representations,warranties,or commitments with respect to pricing,products,or terms and conditions.A firm fixed price is available following a detailed analysis of the requirements for which this quote is requested. Please contact me at 907-563-1176 if you have any questions. Regards, Cheryl Moore Customer Service Coordinator ProComm Alaska LLC. 189 Resolution 2024-003 S, 1Y „ Volume 16, Issue 2 April 15, 2022 [Alaslika Help Desk Update on TDMA Implementation for ALMR chorage: In the July 2020 ALMR Insider,agencies ing an undue burden. At the same time,the 4-2b87 were notified that TDMA Phase 2 capability State of Alaska and Department of Defense would be required on any new radios added have spent over$24 million for the upgrade ee within to the system beginning January 2021 This and equipment refresh,and it's critical for (outside ofwill support the system upgrade which. them to get a return on their investment for orage): 34-2687 among other things, adds the time division that expenditure. Therefore,at its April meet- multiple access(TDMA)functionality for ing, the User Council recommended a goal mail: increased channel capacity on the system. date of December 1,2026,for FDMA radios to helpdesk be replaced by all member agencies. straits.eom The upgrade will double the capacity of all existing voice channels allowing for two us. Agencies are encouraged to immediately re. s on Twit- ers to share the same frequency at any one view their radio inventories, determine if any LMR_SOA time. Tlus means additional talk capacity units require replacement,and to begin the on ALMR which should reduce the amount process. They should also contact their radio of busies. In addition,the upgrade will al. dealer to determine if any new radios they low for other features in the future, as the may own support TDMA Phase 2 and if the Inside this issue: base requirements for some newer technolo feature is currently enabled. Motorola radios gies will be fulfilled. on the system prior to October 2020 that sup- International 2 port TDMA will be upgraded to enable the Wireless Comrnu- Last year. the GTR site repeater upgrades, feature at no charge to the member agency as nieations Expo which is a pre-requisite to any further up- part of the State contract with Motorola. 2022 dates to the ALMR system software. were Agencies will be contacted individually with mostly completed. Work will continue at the further information on the flash upgrades. radio sites throughout this spring and sum- AT&T Calls for 2 mer. In September. the system software There will be some programming steps re- LMR-like Hard- upgrade is expected to occur prior to turning quired during the transition to TDMA,and the ening, Coverage up the TDMA capability which is currently schedule for the upgrade is subject to change for FirstNet In- scheduled to occur in December. due to a number of external factors. ALMR building Systems will publish a checklist for agencies with the Although older, non TDMA radios currently next steps related to the transition in the near on ALMR will continue to function in the future. If you are currently purchasing radios Managing Sys- 8 frequency division multiple access(FDMA) or having them reprogrammed,please contact tem Changes mode, this will diminish some of the capabil- the Operations Management(OMO)for guid- ity the upgrade is meant to accomplish. For ance as some of these steps may be able to be Cybersecurity 3 instance. if there are ten radios on the same accomplished now. Best Practices talkgroup at a site,and one of those radios is for Critical In- an older FDMA model. the controller will Please direct any questions regarding the frastructure dynamically assign that talkgroup the older TDMA upgrade to Operations Manager Mr. FDMA technology. This affects the capabil- Dan Nelson at dan.nelson@wostmann.com or National Tele- 4 ity of the site TDMA functionality and di- 907-777-1109. The OMO will also be holding m►nishes the available capacity. a"town hall"discussion on the upgrades and communicators other matters of interest on Tuesday May 3 at Week ALMR recognizes that for some agencies, it 10:00 a.m.via Microsoft Teams. An invitation may be a significant financial commitment to all agency POCs will follow by email. Did You Know? 4 to replace existing radios with those capable of the newer technologies. It is our goal to (Article by Mr.Dan Nelson,ALMR Operations allow sufficient time for budgetary and pur- Manager) chasing processes to take place, without be- 190 Memorandum Date: January 8, 2024 From: Kris Peck, City Clerk RE: Set the timing for the 2024 annual evaluations for the city attorney, city clerk, and city manager;Mayor appoint two council members as the Tabulation Team for each evaluation HISTORY City Council has three appointed officers for whom they are directly responsible: the city manager, city attorney, and city clerk. Each of these officers serve indefinite terms at the pleasure of council. Annual evaluations for the city manager, city attorney, and city clerk are scheduled in January, February, and March of each year, or as directed by council. There is no particular order assigned that determines which evaluation comes first, second, or third. In December, 2021, council directed the city clerk to bring forward a resolution to update the evaluation forms. In January, council approved Resolution 2022-007 to adopt new evaluation forms, amending Rule 16 of the Council Rules of Procedures. Council made no change to the timing, workflow, or procedures for the evaluations. RECOMMENDATION Determine the order of evaluations for January, February, and March for the city manager, city attorney, and city clerk. Mayor to appoint two Council Members to form the Tabulation Teams for the city attorney, city clerk, and city manager evaluations. Direct the city clerk to schedule the evaluations, distribute the necessary forms, and determine the deadlines. 191 CITY COUNCIL RULES OF PROCEDURES - RULE 16. EVALUATION OF APPOINTED OFFICIALS PURPOSE OF EVALUATION The purpose of providing periodic evaluations of the City Attorney, City Clerk, and City Manager is: • To give the employee timely feedback on his/her performance and to identify areas in which he/she is doing well, along with areas in which improvement may be needed. Evaluation should lead to positive action. • To clarify and strengthen communication between the employee and the Council as it relates to their respective expectations for their position. • To serve as a method for gathering data relevant to subsequent personnel decisions. STATEMENT OF CITY COUNCIL'S RESPONSIBILITIES Evaluating the performance of the City Manager, the City Clerk, and the City Attorney is a significant responsibility of the City Council. Conducting an effective evaluation is hard work, but it does not have to be a bad experience. With a clear procedure and open lines of communication, chances are good that the experience will result in a more productive working relationship. FREQUENCY AND TIMING OF EVALUATIONS Evaluation is an ongoing process. To be most beneficial, it is suggested that evaluation sessions be held at least annually. Nothing in these evaluation procedures precludes the Council from exercising its authority to appoint or terminate the services of the City Manager,the City Attorney, or the City Clerk; or to exercise its authority as set forth in any employment contract with said employees. OVERVIEW OF STEPS INVOLVED IN EVALUATION PROCESS Special Performance Evaluation Session: This ad hoc meeting may be scheduled at the will of the Council to provide feedback and address any areas needing improvement. There are no evaluation forms or standard processes defined for this evaluation since it is ad hoc. Annual Evaluation Session: This annual meeting should be scheduled in January, February and March of each year, or as directed by Council. It also marks the beginning of the next evaluation cycle. This evaluation is regularly-scheduled and follows this process: 1. Self-Evaluation: The employee shall complete a self-evaluation using his/her respective blank evaluation form as a guide. He/she may write comments rather than use the rating system if he/she so chooses. It is the responsibility of the employee to complete and distribute hard copies of these self-evaluation reports to the council members no less than two (2)weeks prior to the actual Annual Evaluation Session. 192 2. Council Evaluation: No less than two (2) weeks prior to the employee's evaluation date, the City Clerk will provide the necessary blank evaluation forms to the City Council. The tabulation of the council members' scoring and comments will be assigned to two appointed council members; these two people form the tabulation team. Completed evaluation forms should be turned in to the tabulation team no less than three (3) days prior to the Annual Evaluation Session. 3. Evaluation Tabulation: The tabulation team will tally and average the scores, and combine all comments anonymously onto one tabulated evaluation form. This tabulated form should be made available for Council members at the Annual Evaluation Session. 4. Evaluation & Goal Setting In Executive Session: The Annual Evaluation Session will be held in Executive Session and the time scheduled for the Evaluation Session should be sufficient to do the job in a professional manner. "Round Robin" comments by Council members are permitted. It is also during the Annual Evaluation Session that the employee's goals are discussed and agreed upon by all parties. 5. Finalizing Evaluation & Goals With Employee: Within one (1) week of the Annual Evaluation Session, the tabulation team should create a final draft of the employee's tabulated evaluation form that also includes the agreed-upon goals, tabulated score, and comments, and should meet with the employee to review. At this meeting, the tabulation team and the employee will sign the document as an acknowledgement of the understanding. The final step will be for Council to determine any personnel decisions as a result of the evaluation, to conduct an assessment of the evaluation process and suggest amendments to the procedures, if necessary. At the conclusion of the current evaluation, the next evaluation cycle automatically begins. DISPOSITION OF EVALUATION FORMS Certain information concerning the performance of an individual being evaluated under these procedures is not a public record, except as described in this section, and is not subject to disclosure under AS 40.25. Individual Council evaluation forms and the employee's self-evaluation forms are to be destroyed after executive session by the tabulation team. These forms are not considered a public record. Overall tabulation forms and criteria forms are considered a public record, as well as these procedures and shall be maintained in the employee's contract folder. 193 January 2024 February 2024 January 2024 SuM Tho TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 910 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRI DAY SATURDAY Dec 31 Jan 1, 24 2 3 4 5 6 12:OOpm PACAB MtQ 7 8 9 10 11 12 13 7:OOpm CC Mtg 7:OOpm P&Z 2:OOpm PACAB 6:OOpm HPC (Council Meeting Ad Hoc Heat (Rescheduled Loop Mtg 7:OOpm HPC (Seward Regular Meeting (Council Cbmbeb 14 15 16 17 18 19 20 12:OOpm PACAB WS 21 22 23 24 25 26 27 7:OOpm CC Mtg 6:OOpm P&Z Work Session (Rescheduled from 1/16/24) 28 29 30 31 Feb 1 2 3 Council Calendar 1 1/2/2024 8:48 AM 194 February uWeT024 March2024 February 2024 SuMo TWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 4 5 6 7 8 910 3 4 5 6 7 8 9 11 12 13 14 15 16 17 10 11 12 13 14 15 16 18 19 20 21 22 23 24 17 18 19 20 21 22 23 25 26 27 28 29 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRI DAY SATURDAY Jan 28 29 30 31 Feb 1 2 3 4 5 6 7 8 9 10 7:00pm P&Z 12:00pm PACAB 11 12 13 14 15 16 17 7:00pm CC Mtg (Council 18 19 20 21 22 23 24 6:00pm P&Z 12:00pm PACAB Work Session WS (Council 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community 25 26 27 28 29 Mar 2 7:00pm CC Mtg Council Calendar 2 1/2/2024 8:48 AM 195 March 2024 March 2024 April SuMo TuWe Th Fr Sa SuMo TuWe Th Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRI DAY SATURDAY Feb 25 26 27 28 29 Marl 2 3 4 (7:00prn 6 7 8 9 P&Z 12:OOpm PACAB 10 11 12 13 14 15 16 7:OOpm CC Mtg (Council 17 18 19 20 21 22 23 6:OOpm P&Z 12:OOpm PACAB Work Session WS (Council 2:OOpm PACAB Ad Hoc Heat Loop Mtg (Seward Community 24 25 26 27 28 29 30 7:OOpm CC Mtg 31 Apr 1 2 3 4 5 6 Council Calendar 3 1/2/2024 8:48 AM 196