HomeMy WebLinkAboutRES2024-003 Motorola Radios Sponsored
OF SEWARD,ALASKA by: Sorensen
RESOLUTION 2024-003
Substitute
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE
MOTOROLA RADIOS AND RELATED EQUIPEMNT FROM PROCOMM
ALASKA, WITH ASSOCIATED INSTALLATION, EQUIPMENT AND
PROGRAMMING TO INCLUDE A 10% CONTINGINCY IN AN AMOUNT
NOT TO EXCEED$393,356.99
WHEREAS,the City of Seward was notified in July 2020 of an upcoming upgrade to the
Alaska Land Mobile Radio (ALMR) system which requires ALMR radios in use in the city to be
compatible with Time Division Multiple Access (TDMA); and
WHEREAS,the upgrade will go into effect in 2026 and incompatible radios will no longer
be operational; and
WHEREAS, lead times to receive newly ordered radios is well-known to be 16 — 18
months or longer; and
WHEREAS, the TDMA upgrade is necessary so that our radios can support increased
channel functionality and operate properly in the event of a major catastrophe; and
WHEREAS, a majority of the city's radios are aging and either not ALMR capable, not
TDMA capable, or both; and •
WHEREAS, Alaska is well-known for facing constant threat of earthquake, volcano,
tsunami, and floods. Having a well-prepared, modern workforce with the capability to respond to
these events is vital to the community; and
WHEREAS,Motorola is the historical and current choice of radio manufacturer in City of
Seward departments; and
WHEREAS, Procomm Alaska is the authorized Motorola vendor in Alaska; and
WHEREAS,the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 (a)(9) provides the city may purchase
communications equipment without competitive bid or alternative procurement; and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
CITY OF SEWARD,ALASKA
RESOLUTION 2024-003
Page 2 of 2
Section 1. The City Council hereby authorizes the City Manager to enter a purchase
agreement with Procomm Alaska to purchase Motorola radios with associated installation,
equipment, and programming.
Section 2. Funding in the amount of$393,356.99 is hereby transferred and appropriated
from the General Fund account no. 01000-0000-3400 to the capital equipment expense account
no. 0 1 000-1 220-8 1 03.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 8`h
day of January 2024.
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
AYES: Barnwell, Wells, Finch, Osenga, Calhoon, Crites, McClure
NOES: None
ABSENT: None
ABSTAIN: None
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Resolution 2024-003
City Council Agenda Statement
Meeting Date: January 8, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Clinton Crites,Fire Chief
Subject: Resolution 2024-003: Authorizing The City Manager To Purchase Motorola
Radios And Related Equipment From Procomm Alaska, With Associated
Installation, Equipment And Programming To Include A 10%Contingency In An
Amount Not To Exceed$393,356.99
Background and justification:
The City of Seward utilizes mobile and portable radios to communicate between dispatch,fellow responders
and department heads during emergencies and day-to-day operations. Most of the city's communication
infrastructure is antiquated and will become incompatible with the Alaska Land Mobile Radio (ALMR)
system by the end of 2026.The City's radios must be replaced to communicate with our partnering agencies
that we depend on during emergencies such as the KPB OEM, USCG, NPS, AST, and a host of other
agencies.
The city is requesting to purchase and install radios to replace the non-compliant radios used by most
departments. This purchase does not replace radios in vehicles deemed non-essential. Our Emergency
Operations Center(EOC)currently does not have any radios to support other city staff during an emergency
when we open the EOC. This purchase will provide radios to the Police and Fire Department, SVAC,the
electric department,each department head,the EOC, and the city manager.
We are requesting to replace these radios now due to the extended lead time in ordering radios,and the time
to program and install radios in emergency vehicles. Current radios that are newer and TDMA compliant,
will have a software upgrade performed by our IT department to remain compliant with ALMR at no
additional cost to the city.
The resolution includes the bulk purchase of radios from Motorola through PROCOMM in an amount of
$362,933.58 and an additional cost of programming and installation through PROCOMM at a cost of
$30,423.41. A 10% contingency fee in the amount of$39,335.70 has been added to the overall price to
account for any unforeseen issues during installation or programming.
Funding in the amount of$393,356.99 is hereby transferred and appropriated from the Motorpool fund
account no.03000-0000-3400 to the capital equipment expense account no. 03000-1220-8103.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with(citation listed):
Comprehensive Plan: (Page 14) Section: Public Safety
Strategic Plan:
Other: (Page 18)Promote a Safe Community
169
Resolution 2024-003
Certification of Funds
Total amount of funds listed in this legislation: S 393,356.99
This legislation(✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of: $ 393,356.99
Creates a savings in the amount of: $
Has no fiscal impact
Funds are(✓):
Budgeted Line item(s): Motorpool
✓ Not budgeted
Not applicable
Fund Balance Information
Affected Fund(✓):03000-1220-8103
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water PI Healthcare
✓ Motor Pool Other
Note: amounts are unaudited
Available Fund Balance $
Finance Director Signature-
Attorney Review
Yes Attorney Signature:
Fv] Not applicable Comments:
Administration Recommendation
e✓ Adopt Resolution
Other:
170