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Home My WebLink AboutRES2024-014 Travel Exhibition GrantSponsored by: Sorensen errit OF SE WARD. A LASKA RESOLIMON 204.014 A RESOLUTION OF THE crry.COUNCII.. OF THE CITY.OFRWARD At ASV:Ai AcC,EVEINP THE Illpf!, RA NI STIPEND IN TILE r AMOUNT OF $3000100.FROM THE AMERICAN LIBRARY ASSOCIATION (ALA) AND THE UNITED STATES IIOLOCAUST•NIEMOR1AL, il,IUSOUMIUS1IMAI) TO HOST- Tun AMER' IcANS AND HOLOCAUST 'CRAVELINC EnmirrioN AND APPROPRIATING FUNDS WRFTL. TEAS, Seward! Cothmttfiity Libraty &Illuscurit mats invited to tipply to Witt, the .make ng.exhjbikion by tbe.Arrwriktatn,LtInary Associatkm ALA Auld. WI:LE:REA& st:%%ard Coutittutity Library & MUSOUril has been aloserf one Cl rtnY (5.01 (Thrarics isqlocta throug.ti.a pIiiv tipprication and gritni pc m mitt is: trpitured: to hostitti natiothil triltrelinz-ex and laiWXFOLS, cojturrrutd, LiErOry .g Museum lie!. :..79.11rdiondoc.1. during Lir applitation Limit erani 'process with the Quiekcak Trihr end SeWArdRigb Sc1300-1 to prervittelOot 4ipuhLpi't'gr:irii events related to -this uxhihit inn 1*:teq4irernents.or the host. sitc: arid WHEREAS, An rn perspn 2-day ii6vitatiort woduhop i Ketau-uv4.1 of the pcoject thivctor. hcld a! itictlrnted SPIS ficimalist Mtn-aorta1)..4 'USC:1:1111 u Vgashingtiik...DC tin May 15-16, Imo and NOW. 1 hAt EFOR E., RE IT RESOLD RY TITS CLTY cOUNCLL OF THE CITY OFSEWA,RD. ALASKA., that: Section, I. The City Connell !twat), iurhonze 'Sue Drover. Pectav PiyeAcir & useutit prtieetti•*AP ith the grant accerRarite ptoces ttna, disiphateti Project 131ft:dor For did' TravelingrEsltibition and (Uri her au4torizeg the tan:Mance oli the -4ayotictitatimt, workshop. on Mul., .15 & 10; 2024.iD Weahingtrui. DC in tJutlincd iti Inc local pruicet7Ititnittistitiott'gilitleliittas Section 2. The CI 9 Omuta will aeitept and 1,tprOprike gram Ruts from:ALA mci nal io:.exc:;e:ect:$3;000. cleAignaw .4% prograriimjiig ,ffilowancp nd follow experklituie, guidelinc Settinh 3. This itOigtiort shall take eilet twOti rAdOptiott: PASSED AND A.PPROATED tiae. City Cokuv.iil .of.th? Ciw or Semul:k Atx:4104 day of:Rhin:1r), 2024: THE Crrir OF SEWARD. ALASKA Nue MeClitre,14.12tyor ' nrry r(W STEWARD, AL SKA OLUTION 2024414 Page' 1 of ABSENT: astn*L-Pitich3 :rrnv ll. Cam: 1 00% Wells. McClure Nc ne brie None ATITS11 - Kri ▪ .s ilk City+ e 'Tay SOU 0.4 . OFS�' Cif N). *i 4 t "• SEAL ) 10 • 01 5• t1 �,• y_ si+ r• iw�■ " S 1 1 City Council Agenda Statement Meeting Date: February 26, 2024 To: City Council Through: Kat Sorensen, City Manager From: Sue Drover, Library & Museum Deputy Director Subject: Resolution 2024-014: Accepting The Program Stipend In The Amount Of $3000,00 From The American Library Association (ALA) And The United States Holocaust Memorial Museum (USI-IMIM) To Host The Americans And Holocaust Traveling Exhibition And Appropriating Funds Background and justification: Seward Community- Library & Museum was invited to apply to host the Americans and Holocaust traveling exhibition. The Seward Library & Museum has been chosen, one (1) of fifty (50) libraries to be selected through a competitive application and grant process, It is an honor to host this national traveling exhibit. Part of the application and grant process was to collaborate and host four (4) public programs events related to this exhibit as a requirement for the host site. Collaboration was done with Qutekcak Tribe and Seward ITigh School prior to the submission. There is an in -person 2-day orientation workshop for the project director. To be held at United States Holocaust Memorial Museum in Washington Do on May 15-16, 2024. Comprtensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.5 Education -Support the efforts of all educational organizations and government agencies, including the Seward Community Library and Museum to provide educational opportunities that incorporate community resources into education programs Encourage Cultural Activities, Expand Library Services, and Develop Additional Recreational Faci lities Strategic Plan: Other: Certification of Funds Total amount of funds lasted in this legislation: $ 3,000.00 This legislation (✓): Creates revenue in the amount of Creates expenditure in amount of Creates a savings in the amount of: Has no fiscal impact ✓" Fu ids are (✓): Budgeted Line item(s) Not budgeted $ 3,000.00 01000- 1 500-4253: Library — Misc Grants Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SM C Parking Other Electric Water Wastewater Healthcare Note: amounts .are unaudited Finance Director Signature: Paio2 Sd ewierfac (acting) Attorney Review Yes Attorney Signature: Not applicable Comments Administration Recommendation ./ Adopt Resolution Other: Follow Up AATH2 Process: Americans and the Holocaust Traveling Exhibition (2023) Contact Info Request Documents 0 Applicant: Sue Sue Drover sdrover@cityofseward.net 907-224-4010 PO Box 167 Seward, AK 99664 United States Organization: Seward Public Library & Museum 907-224-4010 PO Box 167 Seward, AK 99664 United States C. 11 PUBLIC PROFILE Contact Email History If your organization information does not appear correct, please contact the funder. Thank you. (I Application 0 Follow Up FOLLOWUP PACKET 0 QUESTION LIST 0 Due by 02/09/2024 11:59 PM CST. Q Fields with an asterisk (*) are required. v Americans and the Holocaust: Grant Acceptance Form 2024 Americans and the Holocaust - Grant Acceptance Form 2024 This Is an agreement (`Agreement") between a library host site ("Host") of the Americans and the Holocaust traveling exhibition ("Traveling Exhibition") and the American Library Association (`ALA"). This online form must be submitted by Friday, February 9, 2024, to confirm your library's participation in the Americans and the Holocaust project and to receive the $3,000 programming stipend. Host agrees to serve as a host for the national tour of the Traveling Exhibition. The United States Holocaust Memorial Museum (USHMM) and the ALA Public Programs Office developed and produced the Traveling Exhibition. The ALA Public Programs Office, in partnership with the USHMM, Is touring the Traveling Exhibition to selected sites. The USHMM is a third -party beneficiary of this agreement. Failure to comply with any of the conditions described below may result in Host being removed from the tour and may affect Host's opportunities to take part in other exhibition tours and programs offered through ALA. Questions may be directed to publicprQgrams ala.org. General • All elements of Host's activities and obligations performed as part of the Traveling Exhibition must be submitted for ALA and USHMM approval. Final approval shall be at the sole discretion of ALA and USHMM. Should Host wish to develop educational or other printed materials, the materials must be approved in advance by USHMM and ALA. • Host agrees that ALA and USHMM approval process is intended to protect the integrity of the Traveling Exhibition. • All changes to this Agreement and to the Traveling Exhibition must be granted in writing by both the USHMM and the ALA. Display • Host agrees to display the full Traveling Exhibition, as provided, during the entirety of the dates provided in the forthcoming itinerary prepared by ALA. • Host must display the Traveling Exhibition in its entirety, and the display in full needs to be viewable and accessible to the public during open hours. No alterations, additions, or deletions can be made to the Traveling Exhibition. The Traveling Exhibition cannot be combined with the presentation of any venue or third party -supplied content or materials without poor written approval from ALA and USHMM. Libraries may create a separate display on relevant Exhibition themes utilizing their own or local collections, subject to ALA and USHMM written approval. • Host will make reasonable efforts to give disabled people the same access to information, programs, and resources enjoyed by those who are not disabled, per the Americans with Disabilities Act (ADA). While each host site will have varying capabilities for providing access, recommended actions include allowing space for wheelchairs in program spaces, preparing large -print versions of program handouts, providing sign language translation services, or providing audio versions of text used in programming. Programming requirements • Host agrees to present a minimum of four public programs, events, or activities related to the themes explored in the exhibition. These may include programs with scholars, community or civic organizations, film screenings, guided tours, teacher workshops, and other public events. All events must be free. • Host agrees to host at least one program designed for and marketed to high school or university students as part of their minimum of four public programs. • Host agrees to provide the ALA Public Programs Office with titles, presenters, and times of all exhibition public programs, via the Pre -Exhibit Form, at least 8 weeks before the Traveling Exhibition opens at the site. • Host agrees that all programming will be respectful to Holocaust survivors and honor the victims of the Holocaust. USHMM staff is available to advise on possible programming and reserves the right to request changes to planned programs. Local project administration • Host agrees to appoint one staff member as the Project Director (local coordinator) of the Traveling Exhibition. The Project Director is responsible for: attending the two-day orientation workshop on May 15 and 16, 2024; overseeing programming and marketing of the exhibition; and ensuring that the exhibition is set up, displayed, and taken down according to the provided instructions (as described at httas:Jlwww.ala.oraltoolslprograrnnving/USHolocaustMuseum/sitesueeortnoteboolr/Log MCA). • Host agrees to charge no fees for viewing the exhibition or attending related programs. • Fundraising programs to benefit the library are allowed, as long as the four required programs are free and open to the public, subject to provisions herein regarding approvals and use of USHMM"s name and subject to ALA and USHMM approval. No other outside organizations or institutions may use the Traveling Exhibition for fundraising purposes at the exhibition host venue. There may be an opportunity for USHMM to partner with host libraries on fundraising events on a case -by -case basis. • Public access may not be denied to anyone on the basis of race, color, creed, national origin, disability, sex, gender, age, sexual identity, or any other basis prohibited by federal law. • The Traveling Exhibition shall be used for educational purposes only and shall not be used to endorse or promote, or to imply endorsement or promotion of, a particular organization, religion, or cause. No commercial or political use may be made of the Traveling Exhibition or any ALA or USHMM content or materials. The ALA, USHMM and "Americans and the Holocaust" logos and names shall not be used in conjunction or connection with any political event or for any other purpose not specified in this contract without prior written approval from ALA and USHMM. Security and handling • Host will display the exhibition according to the instructions provided by ALA (as described at pttps:llwww.ala.org/toolstorogrammingLLJ HolocaustMuseum/sitesupportnotebook/Loq j;)• • Host agrees that the Project Director will supervise the unpacking and setting up, and the taking down and repacking of the exhibition, following the instructions given to the Host by ALA. • Host agrees to display the exhibition in an appropriate and safe environment. An appropriate environment means that the exhibition is not displayed outdoors, in a tent area, or in a temporary building, but in an open area or gallery inside a permanent building. The exhibition should be monitored by staff every 30 minutes during peak periods of use, and every 60 minutes during off-peak times. Host should examine the exhibition at the end of each day to determine that all components are in working order and undamaged. Host will report any damage or other important information about the exhibition to ALA as soon as possible after it is observed. intellectual property rights • Host recognizes that portions of the exhibition and accompanying marketing materials and publicity images may use trademarks, logos, artwork, photographs, rendering. props, and other property (together, the "Intellectual Property") belonging to or licensed to ALA and USHMM and other institutions or individuals who contributed to the exhibition, All rights in and to the Intellectual Property are hereby expressly reserved to the ALA and USHMM. Host site shall not modify, delete, obliterate, or otherwise alter the use or appearance of any such item or of the exhibition narrative or design. In the event of the violation of Intellectual Property Rights, ALA reserves the right to tenminate Host's use of the exhibition. Publicity and sponsorship • Host agrees to promote the traveling exhibition and exhibition -related programs to the widest possible public audience. • To maintain brand standards across the Traveling Exhibition, Host agrees to utilize only the Americans and the Holocaust graphic materials provided to Host (available online: (taps://www.ala.org/tools/programming/USHolocaustMuseumlsitesupportnoteboo lc/Publicity). These provided materials were designed by USHMM and ALA and may be customized with Host's logo and additional Information as the design templates allow. Any additional graphic needs must be submitted to ALA and USHMM for review through the established Publicity Request Form at least six weeks before Host's host period begins. If approved, additional graphics must be designed by an ALA- and USHMM- approved graphic designer and are subject to ALA and USHMM review and revision. • Host agrees to follow the guidelines provided in the exhibition press kit for use of the ALA and USHMM names, and to use the official exhibition credit language in press releases and other printed publicity to ensure that all parties are properly credited in all publicity and communications relating to the exhibition. ▪ Host agrees to the following provisions regarding photography or filming of the exhibition: 1) Photography of the exhibition by Host, ALA, media, and the public is permitted for personal use and publicity but not for commercial purposes; 2) Filming of the exhibition may be done by the media and Host for publicity purposes, but any other filming must be approved in advance in writing by USHMM; 3) Filming of the exhibition by the public for personal use is permitted. ■ Local sponsorship (i.e , financial or in -kind support from local funders in support of the exhibition or related programming) may be permitted on a limited basis. Generally, local support may be used to fund specific programs/events, but additional exhibition sponsors are not permitted to ensure the proper crediting of the ALA and USHMM. Local sponsorship plans and related publicity materials must be approved in advance by ALA and USHMM. NOTE: Please contact ALA and USHMM to discuss potential local sponsorship before approaching local funders. Damages and insurance • Host agrees to indemnify and to hold harmless ALA and USHMM against all damages, claims, suits, or other legal proceedings arising from or attributed to negligent or improper operation or display of the exhibition by Host, or violation of third party rights resulting from any unauthorized creation, use, display, or modification of the exhibition or advertising or publicity materials relating to the exhibition. • Host agrees to maintain responsibility for the condition of the exhibition. Host may be held responsible for damage to or loss of the exhibition when it is under their control. Neither ALA nor USHMM is responsible for personal injury or property damage arising from the installation, use, or defective nature of the traveling display. • Host agrees to add an insurance rider in the value of $75,000 on their insurance policy for the time the exhibition is at Host site or arrange to have the exhibition insured under Host site's comprehensive insurance for $75,000, and to provide a certificate of insurance or letter from an authorized insurance agent to the ALA Public Programs Office at least 8 weeks prior to the exhibition opening. Host should insure the exhibition for 10 days prior to and 10 days following the exhibition display dates. Reporting • Host agrees to complete the following online reports throughout the project period: O Pre -Exhibit Form, where programming details and insurance certificate are provided by Host (due at least 8 weeks prior to the exhibition opening at Host site) a Condition Report Form, where Host reports on condition of exhibition copy when it is received (due within 48 hours of unpacking the exhibition); and O Final Report, where Host provides information on program and exhibition attendance as well as outcomes, marketing efforts, and other details on the exhibition hosting experience (due within 3 weeks of the exhibition closing date) • ALA agrees to provide access to the necessary online forms and to send periodic reporting deadline reminders. Shipping • ALA will make reasonable efforts to assure prompt delivery of the exhibition. However, ALA cannot be responsible for damages, financial or otherwise, incurred by Host as a result of delay in delivery or failure to deliver the exhibition due to circumstances beyond its control. • ALA reserves the right to cancel the exhibition tour at any time. •./ Project and Institution Information Project Name* In the text box below, enter the project name: AATH2 AATH2 Institution Name* SEWARD COMMUNITY LIBRARY & MUSEUM Institution City* { SEWARD Institution State* AK vl Institution Website* https://www.cityofseward,us/departments/library-museum v Project Director Project Director Contact Information Project Director Name* (SUE DROVER Protect Director Pronouns Project Director Title* (DEPUTY DIRECTOR Frojeet Director Email Andress* sdrover@cityofseward.net Project Director Phone Number* 19072244010 Project Director Confirmation* By checking this box, I confirm that the above -named project director will be responsible for all required reporting, fulfillment of programmatic terms, required professional development, and coordination of all elements of the project. Q Yes *v Exhibit Shipping Information Display Institution Name* SEWARD COMMUNITY LIBRARY & MUSEUM Local Delivery Address tine 1* Note that the exhibit cannot be delivered to a PO box. [PO Box 167 Local Deliverer Address tine 2 1239 6th Ave Local Delivery City* SEWARD 1 Local Delivery State* AK v Local Delivery Zip Code* (xxxxx-xxxx) 99664 j tocal Delivery Contact First Name* Sue Weal Delivery Contact test Name* Drover tueal Delivery Contact Pflone Number* (xxx-xxx-xxxx) 19072244010 Weal Delivery Contact Pflone Email Address* sdrover@cityofseward_net Local Delivery Hours* Please include closings for holidays. 9am - 6pm Tues-Sat Access* Is there semi-truck/trailer access to the building in which the exhibition will be displayed (including parking on a street near the building)? Yes v Loading Dock* Does the library have a loading dock with semi-truck/trailer access? Delivery Notes Please include any other important information we should know about shipping to your library. Our loading dock is located in an alley. The semi-truck/trailer will be able to offload from the front of the building or the alley but will need to use a ramp. 340 characters left of 500 Exhibit Shipping Confirmation* By checking this box, I acknowledge that delivery of the exhibit may occur during a 10-day period leading up to the start of Host's exhibition host period. ALA and the shipping company will make reasonable efforts to communicate a precise delivery time to Host. Ili Yes v Payment of Grant Funds Payee Information Please confirm the payee Information for your library's 53,000 programming allowance. The allowance will be made payable to the Payee Name and mailed to the Address as listed below. Payment may be made to the Host, or to the Host library's Friends' group or Foundation, if you prefer. Allowance will be issued in January of the year you will begin hosting (e.g. for a host period that starts in October 2025, payment will be issued in January 2025), except for two instances: • Cohorts 1 and 2 start hosting in 2024. Payments will be issued in March 2024. • Cohorts that begin in January/February of each year can select to be issued payment in the year prior (e.g. for a host period that starts January 2026, you may request payment in January 2025 instead of January 2026). Payment Type* The programming allowance can be issued as either an ACH payment or paper check. Please select your preferred payment method. If you select ACH, please be sure the information on the ACH authorization form match EXACTLY with the payee information. Please select preferred payment method: 0 ACH/Direct Deposit (Preferred) * Check (Note that selecting payment by check may result in slower payment of funds) Payee Name1Malte payable to* SEWARD COMMUNITY LIBRARY & MUSEUM Care of/Attention to* SUE DROVER Mailing Mama tine 1 (I)* PO Box 167 Malting Address thee 2 (I) City (I)* SEWARD State (I)* AK v Zip Code (I)* (xxxxx-xxxx) 199664 Cu11flrnlatturl of 1 uud Standing* I attest that the library is neither presently debarred, suspended, proposed for debarment declared ineligible, nor voluntarily excluded from participation in this transaction by any federal department or agency. NOTE: You can check the payee's status with regard to debarment at the website of the System for Award Management (SAKggy). Q Yes. Confirmation of Acceptance Confirmation of Acceptance* Each party agrees that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. By completing and submitting the information below, I agree to the terms stated above and accept the Americans and the Holocaust traveling exhibition guidelines and requirements on behalf of the library. Q Yes. Certifying Official First Name* Sue Certifying Official test Name* Drover eel tifying Official 1 Itle* Deputy Director Certifying Official Institution* Seward Community Library & Museum Certifying Official Email Address* sdrover@cityofseward.net certifying Official Phone Number* 119072244010 Certification Date (today's date)* 02/02/2024„ v Review and Submit Please review your Grant Acceptance Form and payee information to ensure a complete and accurate submission. Once you have completed your review, click 'Submit' in the bottom right comer of your screen. Questions? Contact us at oblicprogiama@ala.org. CI Due by 02/09/202411:59 PM CST. SAVE FOLLOW UP SUBMIT FOLLOW UP z_ I ,//4-/