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City Council Meeting Agenda March 11, 2024 1 | Page
The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Mayor Sue McClure
Vice Mayor John Osenga
Council Member Mike Calhoon
Council Member Randy Wells
Council Member Kevin Finch
Council Member Robert Barnwell
Council Member Julie Crites
City Manager Kat Sorensen
Deputy City Manager Jason Bickling
City Clerk Kris Peck
City Attorney Sam Severin
Monday, March 11, 2024 at 7:00 p.m.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited
to 3 minutes per speaker and 36 minutes total time for this agenda item.)
5.APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all
routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member
requests an item be returned to the Regular Agenda.)
6.SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
A.Proclamations and Awards-None
B.City Manager Report…………………………………………………………..……..Pg. 5
C.City Clerk Report………………………………………………………………...…..Pg. 18
D.City Attorney Report………………………………………………………………....Pg. 19
E.Other Reports and Announcements -None
F.Presentations-None
7.CONSENT AGENDA (also marked with an asterisk)
A.Minutes of Preceding Meeting
1)* Approval of the February 26, 2024 City Council Minutes…………………..…..Pg. 21
B.Introduction of Ordinances -None
C.Resolutions
1)* Resolution 2024-16: Authorizing The City Manager To Contract With Electric Power
Systems For Recloser Configuration And Integration in the Fort Raymond Substation
In A Not To Exceed Amount Of $33,855……………………………………..…..Pg. 26
City Council Meeting Agenda March 11, 2024 2 | Page
2)* Resolution 2024-017: Authorizing The City Manager To Purchase A New John Deere
Gator HPX815E From Craig Taylor Equipment For A Total Of $26,362.03 With A 10%
Contingency And Appropriating Funds…………………………..………….…..Pg. 34
3)* Resolution 2024-018: Authorizing The City Manager To Complete A Change Order
To PO# 3375 To Include The Premier Spots In The Resurrection Campground For
Resurfacing And Appropriating Funds In The Amount Of $29,745.37 ….……..Pg. 49
4)* Resolution 2024-019: Authorizing The City Manager To Purchase A New 2024 John
Deere 772G Road Grader From Airport Equipment Rental For A Total Of $499,498.00
Plus 10% Contingency Utilizing The Sourcewell Contract And Appropriating Funds
……………………………………………………………………………………Pg. 58
5)* Resolution 2024-020: Placing Urbach’s Clothier, Standard Oil Manager’s House And
Alaska’s Point Of View Quonset Huts On The Seward Register Of Historic
Places…………………………………………………………………………….Pg. 73
D. Other Items
1)* Appoint Carol Griswold to the Planning & Zoning Commission with a term set to
expire February 2027………………………….……….…………………………Pg.92
8. PUBLIC HEARINGS -None
9. UNFINISHED BUSINESS -None
10. NEW BUSINESS
A. Ordinances for Introduction -None
B. Resolutions
1) Resolution 2024-021: Authorizing The City Manager To Enter Into A Management
Agreement With Matanuska Electric Association (MEA) And Appropriating
Funds…………………………………………………………………………….Pg. 93
C. Other New Business
1) Discuss moving the April 2024 council meeting dates to April 15 and April 29 due to
staff travel
2) Discuss rescheduling the City Manager’s 6-month evaluation (Currently scheduled for
March 26, 2024)
11. INFORMATIONAL ITEMS AND REPORTS
B. Other Items
1) Upcoming City Council Meetings – Tuesday, March 26, 2024 at 7:00 p.m. (Monday is
Seward’s Day Holiday)
12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per
speaker.)
City Council Meeting Agenda March 11, 2024 3 | Page
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION -None
15. ADJOURNMENT
City Manager Report – March 11
City Manager Report
March 11, 2024
Hello from Juneau,
I’m currently traveling with Mayor Sue McClure, Vice-Mayor John Osenga, and Harbormaster Norm
Regis to Juneau l to meet with our legislatures and advocate for our community. We have a lineup of
meetings with our representatives, different commissioners, and more. I’ll give a more detailed update
during the upcoming council meeting.
I would also like to take a moment to address concern over the increase in the electric rates. I
understand that increased rates are not a welcomed sight, especially when combined with a month that
saw cold snaps and increased usage, but decisions like these are made after careful consideration of
various factors, including infrastructure maintenance, upgrades, and regulatory requirements.
Rate increases are necessary to ensure the reliability and sustainability of our electricity utility. This
situation is also not unique to us. Communities across the state are seeing increased rates due to
the rise in production costs and operations. Our increase assures the successful operation of the electric
utility over the long term, supports the financial health of the utility and allows us to stay up to date
with maintenance and reliability issues.
The city of Seward’s goal is to balance affordability for consumers with the need to invest in the long-
term health and efficiency of our electric utility infrastructure. We're committed to transparent
communication and accountability in how these funds are utilized to benefit the community as a whole.
If you have specific questions or suggestions regarding the rate increase or how it's being implemented,
please reach out to city administration or participate in public forums to voice your constructive
concerns. Your feedback is valuable in shaping decisions that affect us all.
As for other things in the administration department, Jason and I have been taking on extra pieces in the
interim while we operate without a utility manager including acting as representatives on the Railbelt
Reliability Council and the Bradley Lake Project Management Committee.
We’ve been working with the Community Development office to draft a plan to bring to P&Z for the
Comprehensive plan revision, and Jason has been working with Public Works to get the Library HVAC
fixes back on track. Once they get parts, a contractor will be coming down to complete some short term
fixes. For the long term fix (which would be an overhaul), an engineering firm had some turn over and
the new engineer assigned is getting up to speed on the problems. We will be meeting with them in the
near future to get things back on track to finalize the design and estimates.
If you have any thoughts or comments, you can email me at ksorensen@cityofseward.net
Thanks,
Kat Sorensen
5
City Manager Report – March 11
Purchase Orders:
As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and
$30,000 have been approved by the City Manager since the last council meeting.
Department Order Date Type Vendor Description Amount
CAMPGROUNDS 2/22/2024 Annual MARATHON ELECTRIC
LLC
ANNUAL 2024 PO FOR
CAMPGROUND
ELECTRICIAN
10,000.00
Fire Department
• 10 volunteers took the Hazardous Materials Awareness and Operations course exam 2/24/24
• Our Open House for our Explorer Junior Firefighter was a success, and we have 8 teens excited
to learn about firefighting, rescue, and EMS!
• The ladder truck was picked up 3/28/24 and taken to Anchorage for repairs.
• The Fire Jeep’s Plow is out of service.
• Fire Marshal Mallory and Building Official Rogers attended ICC Code conference and training
2/26-3/1
• Chief Crites attended a committee meeting for the Bureau of Fire Accreditation, Standards and
Training 3/2-3/3/24
Library/Museum Department
• Operating Hours: April will be the last month that we delay our opening on the first Wednesday,
as we look forward to serving our Spring/Summer 2024 patrons’ needs.
• Patron Statistics (Feb 1 – Feb 27): 19 working days, we served 5,400 patrons, averaging 284
visitors daily. Additionally, we facilitated 53 events during this period.
• Passport Processing:
We have 2 new staff members that have completed their training and certification test, the
certification is forwarded to the Passport Acceptance Program office for approval and to receive
an assigned agent number. Each new agent will undergo supervised training for several weeks.
This training period will continue until both the agent, and I are confident in their abilities to
provide the necessary services for proper submissions.
Programs:
• The Kenai Peninsula Borough has successfully filled the tutor position for Adult Education/GED
classes to be conducted here at the library every Monday, Tuesday, and Wednesday from March
through June.
• Interest in the Chapbooks Series continues to grow. See flyer insert for more information.
• Spring Break we will be hosting a Journal/Book binding workshop
• I will be hosting a meeting with a few non-profit organizations on March 8th for the purpose of
Mapping our Community Winter Programs and Events. We thought it would make sense for us
all to get together to map what we’re doing, for who and when, in the winter season. If we do
this as a group, we will all have a better picture of our conflicts, opportunities for collaboration
or shared promotion, and to see how well we are doing serving all our community members.
Inter-Library Loan:
• March 6th, all staff at the library will be receiving training from Alaska Library Catalog on
processing books for the inter-library loan. The library will be closed to the public until 2pm,
(first Wednesday of the month) for this training. We are still on track to begin reciprocating in
this program again for the first time since November 2022.
6
City Manager Report – March 11
Museum Operations:
• The month of February was a busy one for the Museum. Even with limited hours, we had 61
visitors, with the furthest coming from Svalbard, Norway. On February 21, we welcomed the
Seward Community Clinic for a visit during their professional development day. If you have not
visited the Museum, Winter Admission Hours are Friday & Saturday, 12 pm to 5 pm.
Collections Management & Care
• The Collections Committee will meet Thursday, March 1, to discuss incoming donations,
NAGPRA Law updates, deaccessions, and which objects will go off display for the
Spring/Summer season.
Exhibitions Development
Ongoing Temporary Exhibitions:
• Seward Silver Screen Window Display: The exhibit features objects associated with the history of
motion pictures in Alaska & movie-going here in Seward. (On Display February 8 – March 30)
• National Women's Month: This month, we are celebrating past and present women. This
temporary exhibit will highlight women's invaluable contributions and achievements throughout
Seward's history. From trailblazers to first responders and teachers, these women quietly pave
the way. (On Display March 2 – 30)
•
Upcoming Temporary Exhibitions:
First World Flight Centennial, 1924
– 2024: Did you know that Seward
was one of the stops in mankind's
first-ever flight around the world?
In collaboration with Friends of
Magnuson Park in Seattle, we will
mark the centennial of this historic
achievement in aviation. (On
Display April 2 – June 1)
The next Exhibits Committee
Meeting will take place on March
7. The discussion topics are to vote
on new color schemes for the
Seward Businesses Exhibit,
Railroad Exhibit, and Benny
Benson Exhibit.
7
City Manager Report – March 11
A thank you to Museum Volunteers !!
Shout out to all the volunteers here at the Museum! Their
dedication, enthusiasm, and hard work have truly made a
difference. This month alone, volunteers reached over 70 hours.
The volunteers engage with visitors, assist with exhibitions, and
contribute to the overall success of our Museum. If you are
interested, please get in touch with the Curator.
Phylis Shoemaker cataloging collection objects for the
Resurrection Bay Historical Society.
Community Development
• The Community Development Office will be on the steering committee for the National Fish and
Wildlife Foundation Coastal Resiliency Grant put forth by Trout Unlimited. As this committee
moves forward, we will be looking for public engagement on potential projects that would help
improve salmon habitat in the Seward area. Stay tuned!
• We will be hosting an information session on March 19th at 6pm in the City Council chambers for
anyone interested in learning more about what it means to be on the Planning and Zoning
Commission.
• The Planning and Zoning commission is down to only four commissioners which means we have
three vacancies. The commission needs at least four commissioners at each meeting to achieve
quorum. We unfortunately had to cancel the next P&Z meeting on March 5 due to a
commissioner being out of town which means we are in need of a few Seward residents to step
up and join the commission. The Commission meets twice a month on Tuesday evenings and
serving on the commission is a three-year term commitment. If you reside within city limits,
please consider applying! The Commission performs the following duties:
• Interprets the provisions of the Zoning Code and makes compliance determinations
when requested by Administration
• Reviews and acts upon requests for variance permits, conditional use permits and other
matters requiring consideration under the Seward Zoning Code
• Reviews the city comprehensive plan on an annual basis, conducts a minimum of one
public hearing and forwards recommendations to the Council for consideration
• Promotes public interest and understanding of comprehensive planning, platting,
zoning, land management and other issues relating to community planning and
development
• Acts in an advisory capacity to the City Council regarding the Zoning Code, the
comprehensive plan, official zoning map, official land use plan map and other duties as
requested by the City Council
8
City Manager Report – March 11
• Acts in an advisory capacity to the borough planning commission regarding subdivision
plat proposals; right-of-way and easement vacation petitions; borough comprehensive
plan and coastal zone management plan development, updates and amendments; and
city comprehensive plan amendments not otherwise delegated to The City of Seward.
Seward Parks and Recreation Department
Sports and Recreation:
• The rock wall will remain closed until we can schedule an official inspection.
• JAG Winter Adventure Camp happened the week of 2/26 – 2/29 with six happy campers
ranging from ages 11-16 in attendance. Campers enjoyed hiking Lost Lake, a CAT tour out to
Exit Glacier, sledding & ice skating!
• Leagues have started: Adult Basketball league has four teams, Adult Volleyball with 6
teams and Urbach's youth Basketball League began with over 70 kids registered and a total
of 8 teams.
• A Book Lovers Sip and Swap was held at Rez Art on Sunday Feb 18th - we had a modest
15 book lovers show to swap stories. They expressed a lot of gratitude that Sports and Rec
are offering a variety of non-sport related activities for residents!
• Embroidery Class Sunday Series started March 3 and sold out within the 1st week of
registration! It will taught by our very own Lizabella (you have probably seen her very
popular embordered beanies at Rez Art)
• Northern Aspects Film Festival was extremely popular - with over 50 movie goers!
• Our first annual Grizzly Glide Ski-A-Thon was held 2/25 with around 20 participants and
several event watchers. It was a great chance to collaborate with the Nordic Ski Club and
Bear Creek Fire Dept. We will make this an annual tradition with hopes of growing it into a
classic Seward event! We have finished a very busy February and have a really fun March
planned!
Campgrounds:
• Anxiously waiting for the snow to melt to continue Campground resurfacing
• Prep for Camping season: recruiting Campground hosts
• Painting and numbering Parking bumpers.
• Assembling/Staining Picnic tables for the upcoming season.
Park Maintenance:
• Continued work on surfacing 2nd Lake.
9
City Manager Report – March 11
• Work on shower house, installation of new control box, pump station, water heater and
replacement of plumbing hardware.
Parking
• Continued staff training on the Upsafety software.
• Parking operations planning.
• Updating Parking pay station setup & staff recruitment
Police Department
The Police Department continues to work
on our bear awareness campaign. We have
just found out there are some bear-
resistant cans available now through waste
management. Spring is upon us, get yours
now! We’ll have more information soon on
bear cans and dumpsters.
The Animal Shelter still has plenty of fine
furry friends to adopt, please stop by and
pick up a new companion. Remember, a
pet always listens and if they do talk back,
you can’t understand them.
The Chief is collecting comments from
citizens inside and outside city limits
regarding 911 services in the greater
Seward area. Please email
anickell@cityofseward.net with any thoughts - thank you!
Harbor
• We received the payment for the Coast Guard land acquisition and are waiting for that
to be recorded with the Borough.
• The Land Sale with 4JBC is closed. With that sale finalized, we are currently sourcing
new electric pedestals to add additional power throughout the SMIC boat yard.
• Updated schedule on the Coast Guard vessel schedule: Nothing new as of 1-24-2024
• Summer scheduling for North Dock use is filling up and expecting a busy season.
• Seeing some activity with both 50/300 Ton Travelifts.
• Whale Watching Tours are scheduled to start on March 8th and run daily.
• Harbor office staff attended the AAHPA Winter Conference that was held in Anchorage
this year on 2/26-2/27/24.
• Harbor Workers are busy with seasonal duties, training new employees and preparing
for the busy spring/summer season
10
City Manager Report – March 11
Finance
• Finance has hired a new payroll accountant, but we’re still hiring two positions -
Accountant Tech 2 and Utility Cashier. Anyone interested in any open position with Finance
is encouraged to apply through our City’s website.
• Utility Assist and Finance are working on the collection workflow program to
collect old outstanding balances the goal is to have our first list at the end of March.
• The finance department is preparing for audit FY23 in conjunction with Altman
Rodgers and Co.
• Working with the Electric Department and City Manager to discuss the progress of the
infrastructure project.
• Code Recodification — Finance is reviewing Tile 14 and submitted it to our City' s
Attorney for review.
• Finance is analyzing cost and services with Chief Nickell on the upcoming E-911 dispatch
contract. The next meeting will be on March 7.
IT Department
• The IT Director attended the second monthly Alaska Municipalities IT group meeting
earlier this week. This is a new group being formed and currently includes members from
the peninsula, valley and Southeast AK. The goal of the group is to increase collaboration
and provide a platform for sharing information. We discussed the upcoming grant
11
City Manager Report – March 11
opportunities, as well as the list of municipalities that will be receiving funding from the FY
22 grant program, and other issues facing other municipalities across the state.
• Our Senior Technician was approved to attend a Cyber Security conference in
Emmitsburg MD later in March. This is an annual conference and training session put on by
FEMA and we hope to be able to send a member of the IT team each year.
• Tech Tip - Pressing Windows button + ‘L’ will lock your computer immediately and you
will need password to access it again (if the password is set). This is very useful to quickly
lock your PC when you are stepping away from your desk.
Public Works
Rather than a winter report, we’ll take a minute to update what is going on with the sidewalk plans.
The spreadsheet attached lists many sidewalks projects. They are in
fairly good priority but can be switched around as needed. We also
anticipate that other repairs not listed could be added to the list.
We try to do “worst-first” but sometimes other city projects may
cause schedule shifts to reprioritize work that can be completed. As
you can see from the list, there is currently not enough available
funding to complete a lot of the projects. I show a balance of
$74,554.09 in the “streets and sidewalk fund”. City also Council set
aside $350,000 for sidewalks. Together, those will fund about one
quarter of the projects on the list. This spring we are gearing up to do
an RFP for sidewalks. We are open to changes but need to advertise
the project RFP by the end of April.
12
Seward - Sidewalk Repairs and Additions -Projects 3/1/2024
Priority Project Location/Side From To Plan Cost
High Adams -Liberty theatre, bank North 3rd Ave 230'4th Ave Repair 138,000.00$
High 4th Ave ramps at Fire Station (Electric Vault)East In front of doors 90'Fire Station Repair 54,000.00$
High Van Buren alley entrance (2nd and 3rd)North 50' -entr.& SW , storm drain no alley for M&O access, Replace 47,000.00$
High Connect 4th Ave sidewalk Visitor Safety West Jefferson St 630'Madison St New 126,000.00$
High Railway Handicap ramps South, North 4th Ave Railway Repair 6,000.00$
Med 4th Ave East side cracks/heaves East Washington 500'Adams St Repair 150,000.00$
Low/Med Port Ave -4th, shuttle stop benches and beautif.RR Terminal -route-VanBuren New 345,000.00$
Med Sidewalk/Bike path-paved. Walking Com. Grant West Aspen 1000' (paved)SeaLion Replace? Grant 300,000.00$
High 4th Ave cracks and heaves East side Jefferson 100' south Repair 40,000.00$
Med/High Misc sidewalk repairs spread out.Repair 35,000.00$
High Adams Street by City Hall North 4th Ave, 221'5th Ave Repair 132,600.00$
High 5th Ave -SW cracks at City Hall West Adams , 300'300' north Repair 180,000.00$
High 5th Ave Retaining Wall by CH West C/H corner, 150'parking entrance Repair 90,000.00$
**NOTE: pricing does not include tubing, parts, or labor for heating any sidewalks.Total $ for all:1,643,600.00$
Other:
High Railway Ave (Handicap ramp) DOT Project South 3rd Ave intersection DOT Mile 0-8 State DOT project
Completed Sidewalk Projects
A 2017 13 Handicap ramps on 4th and 5th Various Various 2017 Paving project Repair DOT
B 2019 4th Ave // Adams Street (Kawabe Park)South 4th Ave 180'West to Alley Remove/Replace 34,850.00$
C 2020 City Hall Handicap ramp and Upper Sidewalk West back of buiding Alley and upper walkway.80,630.00$
C 2020 Railway Ave (Seaview walk and driveway)North 3rd Ave, 84'alley Replace 24,975.00$
D 2020 Adams Street by Annex (with below)North 5th Ave, 75' +6th Ave Repair
D 2020 4th Ave by Alehouse (with above)West Brn & Hkns, 175'Generations Repair 145,500.00$
E 2021 5th Ave -cracks, red brick inlay failure West Washington St 427'Adams St Remove/Replace 282,500.00$
*2022 Landslide
*2023 Rained most all summer
Total $ so far 568,455.00$
13
Department Job Title
# of
Positions Filled
Administration City Manager 1 1
Deputy City Manager 1 1
Human Resources Manager 1 1
Executive Assistant 1 1
TOTAL:4 4
Finance Director 1 1
Deputy Finance Director 1 1
Senior Accountant 1 1
Accounting Technician III 1 1
Accounting Technician II 1 0
Accounting Technician - Utilities 2 1
Accounting Tech Payroll 1 1
Accounting Tech Accounts Payable 1 1
TOTAL:9 7
Public Works Director 1 1
Street Foreman 1 1
Maintenance Mechanic 3 3
Public Works Technician 1 1
Shop Foreman 1 1
Water and Wastewater Foreman 1 1
Water and Wastewater Operator 3 3
Building Maintenance Technician 2 2
TOTAL:13 13
Community Development Director 1 1
Planner 1 1
Executive Assistant 1 1
TOTAL:3 3
Electric Director 1 0
Operations Supervisor 1 0
Field Engineer 1 1
Executive Assistant 1 1
Lineman 4 3
Plant Operator 2 2
TOTAL:10 7
Fire Department Chief 1 1
Deputy Chief 1 1
Executive Assistant 1 1
Building Official 1 1
Fire Marshal 1 1
Firefighter/EMT 1 1
Seasonal - Summer Laborer 1 0
City of Seward - Human Resources Manager Report
Staffing Information
14
Department Job Title
# of
Positions Filled
TOTAL:7 6
Harbor Harbor Master 1 1
Deputy Harbor Master 1 0
Office Manager 1 1
Executive Assistant 2 2
Harbor Worker II 6 6
Harbor Worker III 1 1
Seasonal - Summer Laborer Part-Time 1 0
Seasonal - Summer Laborer Full-Time 1 0
TOTAL:14 11
IT Director 1 1
Senior IT Tech 1 1
IT Technician 1 1
TOTAL:3 3
Library Director 1 1
Deputy Library Director 1 1
Library Technician 1 1
Curator 1 1
Library Aide 1 1
Seasonal - Aides 2 2
TOTAL:7 7
Police Chief 1 1
Deputy Chief 1 1
Sergeant 1 1
Patrol Officer 7 5
Patrol Officer not funded 1 0
Executive Assistant 1 1
Corrections Sergeant 1 0
Corrections Officer 4 1
Corrections Officer not funded 1 0
Dispatch Supervisor 1 1
Dispatcher 5 5
Animal Control Officer 1 1
Animal Control Officer Assistant 1 1
DMV Clerk 1 1
TOTAL:27 19
Parks & Recreation Director 1 1
Deputy Director 1 1
Executive Assistant 1 1
Campground Coordinator 1 1
Program Coordinator 1 1
Recreational Assistant 1 1
Maintenance Technician 1 1
Seasonal - Summer 9 0
Seasonal - Winter 8 8
15
Department Job Title
# of
Positions Filled
TOTAL:24 15
City Clerk's Office City Clerk 1 1
Deputy City Clerk 1 1
Executive Assistant 1 1
TOTAL:3 3
Total number of authorized positions:124
Total number of filled positions:98
16
Board/Commission
Port and Commerce 4/26/23 5/3/23 5/17/23 9/6/23 9/20/23 10/4/23 10/25/23 11/1/23 11/15/23 12/6/23 1/3/24 1/17/24 2/7/24 2/21/24 YTD
Miller Yes Yes No Yes Yes Yes Yes NQ No NQ Yes No 2
Vacant
Schutter Yes Yes Yes NQ Yes NQ Yes Yes 0
Jaffa Yes Yes Yes Yes No Yes Yes Yes Yes NQ Yes NQ Yes Yes 2
Smith Yes No Yes Yes Yes Yes No Yes Yes NQ Yes NQ No No 3
Vacant
Atwood Yes Yes Yes Yes Yes Yes No Yes Yes NQ Yes NQ Yes Yes 1
Board/Commission
Planning and Zoning 6/6/23 7/11/23 8/1/23 8/15/23 9/5/23 9/19/23 10/3/23 10/17/23 11/7/23 11/21/23 1/9/24 1/23/24 2/6/24 2/20/24 YTD
Sullivan Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 0
Verhey Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes 1
Vacant
Vacant
Charbonneau Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2
Hornseth Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes 2
Ulman Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes 2
Board/Commission
Historic Preservation 8/24/23 10/19/23 1/11/24 YTD
Lebbrecht Yes Yes Yes 0
Ward Yes Yes No 0
Walker Yes Yes Yes 0
Benoit Yes No Yes 1
LeMaster Yes Yes Yes 0
Mashlan Yes No Yes 1
Erickson Yes No Yes 1
17
https://history.cityofseward.net/WebLink/
Clerk Report- Seward 1942 -
A reminder to explore the Legislative History site for interesting bits of history!
ORDINANCE NC. 153
AN ORDINANCE TO ENFORCE THE REGULATIONS OF THE CIVILIAN
DEFENSE COUNCIL OF THE TOWN OF SEWARD ALASKA WITH REGARD
TO MEASURES ARISING OUT OF THE EMERGENCY CREATED BY THE
STATE OF WAR EXISTING BETWEEN THE UNITED STATES OF AMERICA
AND JAPAN GERMANY AND ITALY
�iSeetion 1: There shall be a continuing total blackout in the Town
of Seward, on order from the Civilian Defense Council
from 5 A*M* to 8 A*Mo of every day, until changed by I
said Council,
liSeetion 2: On order from the C ivilian Defense Council, a total
blackout shall be enfoveed within the City of Seward
f' which shall mean that all light, from any source in
Seward shall be instantly and completely extinguishedo
Sect ion3.0 All traffic in motion in the Town of Seward, Alaska
not traveling on a mission of public defense or necess-1
ity shall cease traveling immediately for the duration
of the total blackout.
! Section 4.* On order from the Civilian Defense Council,
a restricted
light program shall be enforeed, the purpose of which I
a.
shall be to reduce the visibility of Seward as a military
target during hours of darkness. Restricted light shall
mean that no light shall shine unobstructed and openly
from a source in the Town of Seward. Interior building
lights may be lit behind drawn shades or other light
resisting material of sufficient thickness to prevent
all but a glimmer of light coming through to the outside',
sI of the building.
' Section 5: Motor traff is shall not move at a #ate of speed in exees4
of ten miles per hour during a restricted light program i
period. Motor headlights shall be completely covered wit�
an opaque black, dark W e or dark red, surface, except
G; for an area one Inch wide, and three Inches long below
the center of the headlight lens, Tall lights and other
lights on vehicles besides headlights shall be eompletel�
covered with an opaque blaek, dark blue, or dark red i
surface. Flashlights and other out of door lights, than
mentioned heretofore shall be covered with an effective;
light resisting material.
Section 6: Any conduct on the part of any person or persons tending
to endanger the security of the Town of Seward and/ or
any of Its inhabitants during a total blackout or restrietl
light program shall be deemed disorderly conduct within thi
meaning of Ordinance 145 of the Town of Seward.
ilSeetion 7e. Any person found guilty of violating any of the foregoini
seet ions shall be guilty of a misdemeanour, and subject to
a fine of not less than $10.00, nor more than $100.CC, aOd
to an imprisorment of not more than 30 days in the City
Ja Ile
'r Section 8: An emergency Is hereby declared to exist, and this Ordln6ni
shall take effect Immediately on and from its date of
passage and approval.
Passed and Approved under suspension of the rul-e4 anuary 19, 1942.1
4 anuary I
ila`ydr Town of So
18 Alaska
C
Mun i c.ijb�aj
19
20
City of Seward, Alaska City Council Meeting Minutes
February 26, 2024 Volume 42, Page
CALL TO ORDER
The February 26, 2024, regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Sue McClure.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure, presiding, and
John Osenga Mike Calhoon
Randy Wells Kevin Finch
Robert Barnwell Julie Crites
comprising a quorum of the Council; and
Kat Sorensen, City Manager
Jason Bickling, Deputy City Manager
Kris Peck, City Clerk
Jodi Kurtz, Deputy City Clerk
Excused – None
Absent – None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Russ White, outside city limits, spoke as a Seward Parks & Recreation employee. White
reported the Grizzly Glide was a fun ski event over the weekend. He provided a summary of
upcoming events with the Parks & Recreation department.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/Calhoon) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the February 12, 2024, City Council Meeting Minutes
21
City of Seward, Alaska City Council Meeting Minutes
February 26, 2024 Volume 42, Page
Resolution 2024-013: Accepting A Scholarship Award From The Public Library Association In
The Amount Of $750.00 For A Travel Stipend To Attend The Public Library Association 2024
Conference and Appropriating Funds
Resolution 2024-014: Accepting The Program Stipend In The Amount Of $3000.00 From The
American Library Association (ALA) And The United States Holocaust Memorial Museum
(USHMM) To Host The Americans And Holocaust Traveling Exhibition And Appropriating
Funds
Re-appoint Nathaniel Charbonneau to the Planning & Zoning Commission with a term set to
expire February 2027
SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
Proclamations and Awards - None
City Manager Report
City Manager Kat Sorensen addressed several different topics: She noted there were now
only four commissioners at the Planning & Zoning and encouraged Seward residents to apply.
Sorensen said representatives from the Matanuska Electric Association (MEA) would be attending
the next council meeting in person. Sorensen announced the second edition of the City Manager
Newsletter was posted today on Facebook. She cautioned everyone to be careful of avalanches
along Lowell Point Road. Sorensen discussed the Central Treasury Report (CTR) which was
provided as a laydown from the Finance Department. She clarified that the 2-month delay of the
CTR was designed to allow for the most accurate and final information. Lastly, Sorensen spoke
to the Grizzly Glide ski race that took place over the weekend.
City Council and the City Manager discussed power outage alerts and text notifications.
Crites asked about hospital enterprise fund jumping from $8,400 to $2.2 million dollars.
Finance Director Sully Jusino said she would look into those figures and report back.
City Clerk Report
City Clerk Kris Peck provided an update on 2024 mobile vending application which was
included in the packet. New applications would be accepted starting on March 1, 2024.
Other Reports and Announcements
Presentations
Seward Children’s Museum by Rhonda Bohart
(This presentation was rescheduled from February 12, 2024)
PUBLIC HEARINGS - None
22
City of Seward, Alaska City Council Meeting Minutes
February 26, 2024 Volume 42, Page
UNFINISHED BUSINESS
Resolutions
Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler
Technologies To Provide Computer Aided Dispatch (CAD) And Report Management Software
(RMS) To The City Of Seward For An Initial Cost Of $101,360 And An Annual Recurring Cost
Of $73,856 And Appropriating Funds
(This resolution was postponed on February 12, 2024)
Motion (already on the floor) Approve Resolution 2024-010
Sorensen requested council postpone this resolution until April 8, 2024 to allow more time
to gather information.
Motion to Postpone (McClure/Osenga) Postpone Resolution 2024-010 to April 8,
2024
Motion Passed Unanimous
NEW BUSINESS
Resolutions
Resolution 2024-015: Directing the City Manager to Permanently Close the City Jail
Motion (Osenga/Wells) Approve Resolution 2024-015
Sorensen said this resolution was based on the jail closure discussion from the prior council
meeting.
Calhoon asked if a position at the jail could be shifted to a different city department.
Sorensen responded more than 50% of the job description was changed, and therefore, the position
would not be allowed to shift.
Council discussed the possibility of including plans for a new jail in a future public safety
building.
Motion Passed Unanimous
Other items
1) Providence Financials
Calhoon asked for a definition of “System Pooled Cash”. Sorensen responded that she
would find an answer.
23
City of Seward, Alaska City Council Meeting Minutes
February 26, 2024 Volume 42, Page
Calhoon suggested a future council work session on the topic of Providence Financials.
Sorensen said she would work with Providence to determine a date for a work session.
2) Comprehensive Plan Discussion
Sorensen said she attended a recent Planning & Zoning work session on the Comprehensive
Plan and it was a very interesting discussion.
Bickling said the Comprehensive Plan needed to be updated, as well as establishing a better
mechanism for making revisions. He noted that annual updates would be much easier than doing
massive updates every 10 years.
Barnwell said the Comprehensive Plan was not as active or updated as much as it could be.
He recognized the hard work that had been put into the core parts of this plan. Barnwell envisioned
a more regular review and more public participation. He wanted to start by finding what was
obsolete and also what was missing from the plan. Barnwell also floated the idea of hiring a
mediator for city-wide discussion.
Council gave direction to administration to move forward with creating a timeline and steps for
updating the Comprehensive Plan.
INFORMATIONAL ITEMS AND REPORTS
CITIZEN COMMENTS -None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Barnwell said he was excited about updating the Comprehensive Plan. He encouraged
people to get involved in Planning & Zoning Commission.
Wells said he was excited for the children’s museum and felt it would be a great benefit to
Seward. He recalled a very cool children’s museum during his visit to Japan.
Finch echoed Wells’ comments. He also cautioned everyone of impending cold streak this
week and recommended to leave the faucets running.
Calhoon suggested a work session on the electric infrastructure project. He welcomed
James Schaefermeyer as the Deputy Finance Director. He echoed previous comments about
joining the Planning & Zoning Commission and encouraged residents to apply.
Osenga thanked Rhonda Bohart for the presentation. He thanked administration for the
information tonight and thanked the boards & commissions for their commitment.
24
City of Seward, Alaska City Council Meeting Minutes
February 26, 2024 Volume 42, Page
McClure echoed previous comments and said she hoped to return to Planning & Zoning
one day. She encouraged citizens to check out P&Z and apply for the commission. McClure said
she loved children’s museums and hoped it would succeed here in Seward. Lastly, Mclure
commented that the Public Works Department had been doing a great job handling a variety of
winter weather conditions.
ADJOURNMENT
The meeting was adjourned at 7:47 p.m.
____________________________ _________________________________
Kris Peck Sue McClure
City Clerk Mayor
(City Seal)
25
Resolution 2024-016:
A Resolution of the City Council of the City of
Seward, Alaska, Authorizing the City
Manager to Contract with Electric Power
Systems for Recloser Configuration and
Integration Services in the Fort Raymond
Substation in a Not-To-Exceed Amount of
$33,855
Documents:
•Agenda Statement
•Resolution 2024-016
•EPS Estimate
Resolution 2024-016
26
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Jason Bickling, Deputy City Manager
Subject: Resolution 2024-016: Authorizing The City Manager To Contract With
Electric Power Systems For Recloser Configuration And Integration In The
Fort Raymond Substation In A Not-To-Exceed Amount Of $33,855
Background and justification:
In 2022, a $10 million revenue bond was approved to complete work over the next 2-4 years to
replace aging transmission infrastructure in Seward and upgrade the system’s voltage capacity from
69kV to 115kV. Part of this work will include the refurbishment of substations and the equipment
inside the substations.
A recloser is an automatic, high-voltage electric switch. Like a circuit breaker on household electric
lines, it shuts off electric power when trouble occurs, such as a short circuit. Where a household
circuit breaker remains shut off until it is manually reset, a recloser automatically tests the electrical
line to determine whether the trouble has been removed. And, if the problem was only temporary,
the recloser automatically resets itself and restores the electric power.
On high-voltage electric lines, 80 to 90 percent of trouble occurrences are temporary – such as
lightning, windblown tree branches on wires, and birds. By their very nature, many of these faults
or problems self-correct. The recloser senses when trouble occurs and automatically shuts off the
power. An instant later (the length of time may be noticeable only as a lightbulb flicker), the
recloser turns the power back on. However, if the trouble is still present, the recloser will shut off
again. If the trouble remains after three such tries, the recloser is programmed to consider the
problem permanent and it remains off.
At the Fort Raymond Substation, the existing reclosers act as the protective means for the feeders
coming out of the substation. The reclosers were purchased last year (Res. 2023-033). They now
need to be configured and integrated into the system.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 “Continue to upgrade and expand utilities to meet existing needs and
encourage future development.”
Strategic Plan:
Other:
Resolution 2024-016
27
Certification of Funds
Total amount of funds listed in this legislation: $ 33,855
This legislation ():
Creates revenue in the amount of: $
)$ 33,855
Creates a savings in the amount of:$
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund ():
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Fund Balance/Net position – unrestricted/unassigned $ 7,742,222.00
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
)Not applicable Comments:
Administration Recommendation
)Approve Res.
Other:
Resolution 2024-016
28
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2024-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO CONTRACT WITH
ELECTRIC POWER SYSTEMS FOR RECLOSER CONFIGURATION
AND INTEGRATION SERVICES IN THE FORT RAYMOND
SUBSTATION IN A NOT-TO-EXCEED AMOUNT OF $33,855.
WHEREAS, the City’s Electric Department, through its substation engineering consultant
Electric Power Systems, reached out to multiple vendors and G&W submitted the lone proposal;
and
WHEREAS, the dielectric reclosers are part of the substation refurbishment effort
occurring with the City’s larger transmission infrastructure project; and
WHEREAS, a dielectric recloser is an automatic switch that protects a high-voltage
electric system by shutting off power when a fault or problem occurs on a circuit or associated
equipment; and
WHEREAS, a dielectric recloser is capable of automatically testing the circuit to
determine whether the fault has been corrected and, if corrected, will automatically reset itself and
restore system power; and
WHEREAS, dielectric reclosers save electric companies considerable time and expense
since they permit power to be restored automatically, even after only a flicker or two.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to Contract with EPS for recloser
configuration and integration in the Fort Raymond Substation.
Section 2. Funding in the not-to-exceed amount of $33,855, appropriated from the System
Infrastructure Project budget via the approved Revenue Bond from Electric reserves account no.
15000-0000-3400 to account 15340-3000-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th
day of March, 2024.
Resolution 2024-016
29
CITY OF SEWARD, ALASKA
RESOLUTION 2024-016
___________________________
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Kris Peck
City Clerk
(City Seal)
Resolution 2024-016
30
www.epsinc.com
PHONE (907) 522-1953 | 3305 ARCTIC BLVD., SUITE 201, ANCHORAGE, ALASKA 99503 | FAX (907) 522-1182
PHONE (907) 789-2474 | 2213 JORDAN AVE, JUNEAU, ALASKA 99801 | FAX (907) 789-4939
PHONE (425) 883-2833 | 4020 148th AVE. N.E., SUITE C, REDMOND, WASHINGTON 98052 | FAX (425) 883-8492
January 26th, 2024
City of Seward
Attn: James Unrein
410 Adams St.
P.O. Box 167
Seward, AK 99664
Subject: Ft. Raymond Recloser Replacement SCADA/Relay Settings Development, Energized
Checks.
Mr. Unrein,
Electric Power Systems Inc. (EPS) is pleased to present the City of Seward (COS) with a quote for
services that are required to be able to put the new reclosers into service. In general, the services
include:
1. Conversion of 351R settings to 651R settings + 2 new settings files for the new reclosers.
2. Integration of the reclosers into the existing SCADA system.
3. Energized Testing.
a. Loading of new 651R settings
b. Control Panel device functional checkout
c. Energization Checks
EPS proposes to provide the above services for a total estimated cost of $33,855. This estimate is valid
for work through 3/31/24. The actual charges will be billed per the EPS/EPC Time and Material Rate
Sheets that follow. This estimate will not be exceeded without client’s approval. EPS If you need any
additional information, please call me at (907) 646-5166 or email me at klang-gillming@epsinc.com.
Sincerely,
Kellin Lang-Gillming
Resolution 2024-016
31
Electric Power Systems, Inc. Fee Schedule
Testimony, deposition/expert witness $497.00
Engineer XII $264.00
Engineer XI $244.00
Engineer X $228.00
Engineer IX $208.00
Engineer VIII $199.00
Engineer VII $191.00
Engineer VI $185.00
Engineer V $177.00
Engineer IV $166.00
Engineer III $149.00
Engineer II $132.00
Engineer I $124.00
Project Manager VI $258.00
Project Manager V $228.00
Project Manager IV $208.00
Project Manager III $199.00
Project Manager II $191.00
Project Manager I $185.00
Engineer Tech VI $199.00
Engineer Tech V $185.00
Engineer Tech IV $158.00
Engineer Tech III $136.00
Engineer Tech II $122.00
Engineer Tech I $103.00
ROW Manager $202.00
ROW Senior Agent $176.00
ROW Agent $127.00
ROW Assistant $100.00
Professional Land Surveyor $190.00
Expeditor $103.00 ST / $134.00 OT
Clerical $70.00
Office Manager $88.00
1.The above listed rates are per hour.
2.
3.
4.
5.
6.
Electric Power Systems, Inc.
A division of Engineered Solutions Group, Inc.
3305 Arctic Blvd., Suite 201, Anchorage, AK 99503
Phone (907) 522-1953, Fax (907) 522-1182, www.esgrp.net
Expenses incurred, as necessary part of engineering services under this contract will be billed at cost plus 10%.
Incidental expenses, such as computer usage, local phone service, and copying are included in the above rates. If
Per Diem is utilized (vs. expenses and markup), it will be at the Federal Rates.
Services and materials purchased by Electric Power Systems, Inc. at the request of the owner will be billed at
cost plus 10%.
Services and materials provided by other Engineered Solutions Group, Inc. companies will not be subject to intra-
company markup, and are subject to the above fee schedule.
Interest at the rate of 1.5% per month (less, if restricted by law) may be charged for invoices greater than 60
days past due.
Valid 01/01/2024 through 12/31/2024
The fee schedule is subject to review on January 1, 2025, and on January 1 of each year thereafter.
Resolution 2024-016
32
Electric Power Constructors, Inc.
Fee Schedule
Valid April 1, 2023 through March 31, 2024
Classification Straight Time Overtime Double-Time
Project Manager VI $238.00 $238.00 N/A
Project Manager V $222.00 $222.00 N/A
Project Manager IV $203.00 $203.00 N/A
Project Manager III $194.00 $194.00 N/A
Project Manager II $186.00 $186.00 N/A
Project Manager I $180.00 $180.00 N/A
Lineman V: General Foreman $219.69 $292.86 $366.03
Lineman IV: Foreman $213.32 $283.45 $353.58
Lineman III: Journeyman $200.57 $264.61 $328.66
Lineman II: Apprentice $177.07 $231.50 $285.94
Lineman I: 65% Apprentice $145.77 $187.41 $229.04
Comm General Foreman $194.60 $265.20 $335.81
Comm Foreman $191.40 $260.48 $329.57
Comm Journeyman $176.04 $237.82 $299.61
Comm Apprentice II $153.79 $206.31 $258.83
Comm Apprentice I $124.15 $164.32 $204.48
Wireman V: General Foreman $128.91 $172.80 $216.70
Wireman IV: Foreman $126.50 $169.22 $211.94
Wireman III: Journeyman $125.70 $168.02 $210.35
Wireman I-II: Apprentice $97.68 $129.03 $160.38
Sub Tech VI Call Out $272.03 $378.77 $485.51
Sub Tech V Call Out $243.78 $336.59 $429.41
Sub Tech IV Call Out $203.52 $276.51 $349.49
Sub Tech I- III Call Out $192.55 $260.13 $327.71
Sub Tech VI $239.39 $333.32 $427.25
Sub Tech V $214.52 $296.20 $377.88
Sub Tech IV $179.10 $243.33 $307.55
Sub Tech I- III $169.44 $228.91 $288.38
Material Handler $100.00 $131.00 N/A
Clerical $68.00 $68.00 N/A
Office Manager $86.00 $86.00 N/A
1.
2.
3.
4.
5.
6.
7.
Electric Power Constructors, Inc.
A division of Engineered Solutions Group, Inc.
3305 Arctic Blvd., Suite 201, Anchorage, AK 99503
Phone (907) 522-1953, Fax (907) 522-1182, www.esgrp.net
The above listed rates are per hour.
Expenses incurred, as necessary part of engineering services under this contract will be billed at cost plus
10%. Incidental expenses, such as computer usage, local phone service, and copying are included in the
above rates. If Per Diem is utilized (vs. expenses and markup), it will be at the Federal Rates.
Services and materials purchased by Electric Power Constructors, Inc. at the request of the owner will be
billed at cost plus 26.5%.
Services and materials provided by other Engineered Solutions Group, Inc. companies will not be subject
to intra-company markup, and are subject to the above fee schedule.
Interest at the rate of 1.5% per month (less, if restricted by law) may be charged for invoices greater than
60 days past due.
The fee schedule is subject to review on April 1, 2024, and on April 1 of each year thereafter.
Call Out rates are applicable when emergency service is required and less than 72 hours notice is given to
Electric Power Constructors, Inc.
Resolution 2024-016
33
Resolution 2024-017
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER
TO PURCHASE A NEW JOHN DEERE
GATOR HPX815E FROM CRAIG TAYLOR
EQUIPMENT FOR A TOTAL OF
$26,362.03 WITH A 10% CONTIGENCY
AND APPROPRIATING FUNDS.
Documents:
•Agenda Statement
•Resolution 2024-017
•Attachments:
o Alaska Motorsport quote
o Two (2) Craig Taylor quotes
Resolution 2024-017
34
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Parks and Recreation Director
Subject: Resolution 2024-017: Authorizing The City Manager To Purchase A
New John Deere Gator HPX815E From Craig Taylor Equipment For A
Total Of $26,362.03 With A 10% Contingency And Appropriating Funds
Background and justification:
The Parks and Recreation department is tasked with paid parking enforcement and would like to procure
a utility vehicle for more efficient navigation between North, South, Center, and the Uplands parking
lots.
Previously we used two (2) electric vehicles purchased in 2009. After years of use, the electric cars
became outdated and parts became very expensive to replace. These two (2) vehicles were sold in surplus
sale in 2023. The necessity for more efficient navigation is derived from the monetary increase directly
correlated to 100% parking compliance.
A parking utility vehicle will also aid in transport, installation, and removal of heavy pay stations and
materials associated with pay stations. Parking attendants will be required to physically surveil 678 paid
parking spaces within the North, South and Uplands parking lots to ensure dues have been paid as well
as another 94 spaces in the Center lot to ensure no one has violated the two (2) hour parking allowance.
The volume of spaces requires efficient movement between lots. The funds are available in the parking
fund.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of government
services
Strategic Plan:
Other: To strive for 100% compliance in our paid parking lots.
Certification of Funds
Total amount of funds listed in this legislation: $ 26,362.03
This legislation ():
Creates revenue in the amount of: $
Creates expenditure in amount of: $ 26,362.03
Creates a savings in the amount of: $
Has no fiscal impact
Funds are ():
Resolution 2024-017
35
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (): 03000-2900-8103
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Net Position/Fund Balance
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
Resolution 2024-017
36
Sponsored by: Kat Sorenson
CITY OF SEWARD, ALASKA
RESOLUTION 2024-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCAHSE A NEW
JOHN DEERE GATOR HPX815E FROM CRAIG TAYLOR EQUIPMENT
FOR A TOTAL OF $26,362.03 WITH A 10% CONTIGENCY AND
APPROPRIATING FUNDS.
WHEREAS, Parks and recreation department is tasked with paid parking enforcement and
would like to procure a utility vehicle for more efficient navigation between the North, South,
Center and Uplands parking lots ;and
WHEREAS, Previously we used two (2) electric vehicles purchased in 2009. After years
of use the electric cars became outdated and parts became very expensive to replace. These two
(2) vehicles were sold in surplus sale in 2023; and .
WHEREAS, The necessity for more efficient navigation is derived from the monetary
increase directly correlated to 100% parking compliance; and
WHEREAS, A parking utility vehicle will also aid in transport, installation and removal
of heavy pay stations and materials associated with the pay stations; and
WHERE AS, Funds are available in the Parking fund for the purchase of the John Deere
Gator for Parks and Recreation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to approve the purchase
of a John Deere Gator HPX815E from Craig Taylor Equipment.
Section 2. City Council authorizes funding in the amount of $26,326.03, hereby transferred
from fund 03000-0000-3400 to the fund 03000-2900-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 11th
day of March, 2024.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
Resolution 2024-017
37
CITY OF SEWARD, ALASKA
RESOLUTION 2024-017
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Resolution 2024-017
38
Resolution 2024-017
39
Date: 23 January 2024 Offer Expires: 31 January 2024
Confidential
30265645Quote Id:
Prepared For:
City Of Seward
Prepared By:Harrington Josh
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
Tel: 907-262-5977
Fax: 907-262-9516
Resolution 2024-017
40
Salesperson : X ______________Accepted By : X ______________
Confidential
Quote Summary
Prepared For:
City Of Seward AKHome: 907-491-0360
Prepared By:
Harrington JoshCraig Taylor Equipment Co.44170 Kalifonsky Beach RoadSoldotna, AK 99669Phone: 907-262-5977
Quote Id:30265645
23 January 2024
23 January 2024
Created On:
Last Modified On:
Expiration Date:31 January 2024
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE GATOR™HPX815E
(Model Year 2024)
$ 28,204.44 $ 28,204.44 X 1 = $ 28,204.44
Equipment Total $ 28,204.44
Quote Summary
Equipment Total $ 28,204.44
SubTotal $ 28,204.44
Est. Service Agreement Tax $ 0.00
Total $ 28,204.44
Balance Due $ 28,204.44
Resolution 2024-017
41
Selling Equipment
Quote Id: 30265645
Confidential
JOHN DEERE GATOR™HPX815E (Model Year 2024)
Hours:
Stock Number:
Suggested List
$ 28,204.44
Selling Price
$ 28,204.44
Code Description Qty Unit Extended
57HCM GATOR™HPX815E (Model Year 2024) 1 $ 16,599.00 $ 16,599.00
Standard Options - Per Unit
0202 United States 1 $ 0.00 $ 0.00
0505 Build To Order 1 $ 0.00 $ 0.00
1011 High-Performance All-Purpose (HPAP)
Tires
1 $ 0.00 $ 0.00
2007 Standard Bench Seat - Black 1 $ 0.00 $ 0.00
2350 Park Position in Transmission 1 $ 0.00 $ 0.00
3001 Cargo Box with Paint and Rear
Reflectors
1 $ 0.00 $ 0.00
3120 Cargo Box Manual Lift with Prop Rod 1
$ 0.00 $ 0.00
4004 Deluxe Cab Frame/Including Glass
Windshield with Wiper, Electrical Kit,
Rear Window and Nets
1 $ 1,849.00 $ 1,849.00
4049 Less Black Poly Roof 1 $ 0.00 $ 0.00
4249 Less Front Brush Guard 1 $ 0.00 $ 0.00
Standard Options Total $ 1,849.00
Dealer Attachments
BUC10217 Deluxe Cab Frame 1 $ 1,917.44 $ 1,917.44
BM25611 Glass Door Kit - Deluxe Cab 1 $ 2,820.51 $ 2,820.51
VGB10548 Cab Heater Fitting Kit 1 $ 34.24 $ 34.24
BM23608 Cab Heater 1 $ 1,503.36 $ 1,503.36
BM21649 Beacon Light Kit - Deluxe Cab 1 $ 515.74 $ 515.74
BM26394 Brake, tail, reverse lights 1 $ 225.77 $ 225.77
BM21651 Front Work Light Kit - Deluxe Cab 1 $ 424.79 $ 424.79
BM21652 Rear Work Light Kit - Deluxe Cab 1 $ 314.59 $ 314.59
Dealer Attachments Total $ 7,756.44
Value Added Services Total $ 0.00
Other Charges
Freight 1 $ 1,500.00 $ 1,500.00
Setup 1 $ 500.00 $ 500.00
Other Charges Total $ 2,000.00
Suggested Price $ 28,204.44
Customer Discounts
Customer Discounts Total $ 0.00 $ 0.00
Resolution 2024-017
42
Selling Equipment
Quote Id: 30265645
Confidential
Total Selling Price $ 28,204.44
Resolution 2024-017
43
Quotes of equipment offered through contracts between Deere & Company, its divisions
and subsidiaries (collectively “Deere”) and government agencies are subject to audit and
access by Deere's Strategic Accounts Business Division to ensure compliance with the
terms and conditions of the contracts.
Vendor: Deere & Company
2000 John Deere Run
Cary, NC 27513
Signature on all LOIs and POs with a
signature line
Contract name or number; or JD Quote ID
Sold to street address
Bill to email address (required to send the invoice and/or to obtain the tax
exemption certificate
Customer:
Quotes are valid for 30 days from the creation date or upon contract
expiration, whichever occurs first.
A Purchase Order (PO) or Letter of Intent (LOI) including the below
information is required to proceed with this sale. The PO or LOI will be
returned if information is missing.
Harrington Josh
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
Tel: 907-262-5977
Fax: 907-262-9516
For any questions, please contact:
Ship to street address (no PO box)
Bill to contact name and phone number
Bill to address
Membership number if required by the contract
Resolution 2024-017
44
Date: 24 January 2024 Offer Expires: 31 January 2024
Confidential
Quote Id: 30271710
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
907-262-5977
contact.soldotna@cteak.com
Prepared For:
Jim Sheehan
Proposal For:
Jim Sheehan
Delivering Dealer:
Harrington Josh
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
Quote Prepared By:
Harrington Josh
Resolution 2024-017
45
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
907-262-5977
contact.soldotna@cteak.com
Confidential
Salesperson : X ______________Accepted By : X ______________
Quote Summary
Prepared For:
Jim Sheehan AKHome : 907-491-0360
Delivering Dealer:
Craig Taylor Equipment Co.Harrington Josh44170 Kalifonsky Beach RoadSoldotna, AK 99669
Phone: 907-262-5977
Quote ID:30271710
24 January 2024
24 January 2024
Created On:
Last Modified On:
Expiration Date:31 January 2024
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE GATOR™HPX815E
(Model Year 2024)
$ 30,653.50 $ 26,362.03 X 1 = $ 26,362.03
Contract: Alaska NASPO Ground Mtnce N2020-GME-0001 (PG LD CG 22)
Price Effective Date: January 23, 2024
Equipment Total $ 26,362.03
Quote Summary
Equipment Total $ 26,362.03
Trade In
SubTotal $ 26,362.03
Est. Service
Agreement Tax
$ 0.00
Total $ 26,362.03
Balance Due $ 26,362.03
Resolution 2024-017
46
Quote Id: 30271710 Customer Name:
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
907-262-5977
contact.soldotna@cteak.com
JOHN DEERE GATOR™HPX815E (Model Year 2024)
Hours:
Stock Number:
Contract:Alaska NASPO Ground Mtnce N2020-GME-0001
(PG LD CG 22)
Price Effective Date:January 23, 2024
Suggested List *
$ 30,653.50
Selling Price *
$ 26,362.03
* Price per item - includes Fees and Non-contract items
Code Description Qty List Price Discount% Discount
Amount
Contract
Price
Extended
Contract
Price
57HCM GATOR™HPX815E (Model
Year 2024)
1 $ 16,599.00 14.00 $ 2,323.86 $ 14,275.14 $ 14,275.14
Standard Options - Per Unit
0202 United States 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
0505 Build To Order 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
1011 High-Performance All-
Purpose (HPAP) Tires
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2007 Standard Bench Seat -
Black
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2350 Park Position in
Transmission
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
3003 Cargo Box with Spray In
Liner, Brake and Tail Lights
1 $ 573.00 14.00 $ 80.22 $ 492.78 $ 492.78
3100 Cargo Box Power Lift 1
$ 1,100.00 14.00 $ 154.00 $ 946.00 $ 946.00
4004 Deluxe Cab Frame/Including
Glass Windshield with
Wiper, Electrical Kit, Rear
Window and Nets
1 $ 1,849.00 14.00 $ 258.86 $ 1,590.14 $ 1,590.14
4049 Less Black Poly Roof 1
$ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
4249 Less Front Brush Guard 1
$ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
Standard Options Total $ 3,522.00 $ 493.08 $ 3,028.92 $ 3,028.92
Dealer Attachments/Non-Contract/Open Market
BM22703 Seat-Belt Comfort Strap (2) 1
$ 110.21 14.00 $ 15.43 $ 94.78 $ 94.78
BM23507 Glass Windshield with Wiper
- Deluxe Cab
1 $ 1,214.46 14.00 $ 170.02 $ 1,044.44 $ 1,044.44
BM23534 Windshield Washer Fluid Kit
- Deluxe Cab
1 $ 251.46 14.00 $ 35.20 $ 216.26 $ 216.26
BM23505 Glass Rear Window Kit -
Deluxe Cab
1 $ 306.01 14.00 $ 42.84 $ 263.17 $ 263.17
Resolution 2024-017
47
Quote Id: 30271710 Customer Name:
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Craig Taylor Equipment Co.
44170 Kalifonsky Beach Road
Soldotna, AK 99669
907-262-5977
contact.soldotna@cteak.com
BM25611 Glass Door Kit - Deluxe Cab 1
$ 2,820.51 14.00 $ 394.87 $ 2,425.64 $ 2,425.64
VGB10548 Cab Heater Fitting Kit 1
$ 34.24 14.00 $ 4.79 $ 29.45 $ 29.45
BM23608 Cab Heater 1 $ 1,503.36 14.00 $ 210.47 $ 1,292.89 $ 1,292.89
BM23508 Side Mirrors - Deluxe Cab 1
$ 185.11 14.00 $ 25.92 $ 159.19 $ 159.19
BM21649 Beacon Light Kit - Deluxe
Cab
1 $ 515.74 14.00 $ 72.20 $ 443.54 $ 443.54
BM21651 Front Work Light Kit -
Deluxe Cab
1 $ 424.79 14.00 $ 59.47 $ 365.32 $ 365.32
BM21652 Rear Work Light Kit - Deluxe
Cab
1 $ 314.59 14.00 $ 44.04 $ 270.55 $ 270.55
BM21656 Interior Light Kit - Deluxe
Cab
1 $ 85.60 14.00 $ 11.98 $ 73.62 $ 73.62
VGB10505 Electrical Kit 1 $ 131.61 14.00 $ 18.43 $ 113.18 $ 113.18
BUC10804 Backup Alarm 1 $ 134.81 14.00 $ 18.87 $ 115.94 $ 115.94
Freight Freight 1 $ 1,500.00 14.00 $ 210.00 $ 1,290.00 $ 1,290.00
PDI Setup PDI Setup 1 $ 1,000.00 14.00 $ 140.00 $ 860.00 $ 860.00
Dealer Attachments Total $ 10,532.50 $ 1,474.53 $ 9,057.97 $ 9,057.97
Value Added Services
Total
$ 0.00 $ 0.00 $ 0.00
Total Selling Price $ 30,653.50 $ 4,291.47 $ 26,362.03 $ 26,362.03
Resolution 2024-017
48
Resolution 2024-018
A RESOLUTION OF THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER TO COMPLETE
A CHANGE ORDER TO PO# 3375 TO INCLUDE THE
PREMIER SPOTS IN THE RESURRECTION
CAMPGROUND RESURFACING AND
APPROPRIATING FUNDS IN THE AMOUNT OF
$29,745.37
Documents:
•Agenda Statement
•Resolution 2024-018
•Attachments:
o Scope of Work / Proposal
o Resolution 2023-118
o 2023 Proposal
Resolution 2024-018
49
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Director of Parks and Recreation
Subject: Resolution 2024-018: Authorizing The City Manager To complete A
Change Order To PO# 3375 To Include The Premier Spots In The
Resurrection Campground For Resurfacing And Appropriating Funds In
The Amount Of $29,745.37
Background and justification:
The Parks and Recreation Department needs to resurface the campgrounds. The campgrounds have
gotten to the point that grading does not fix the problem anymore. There isn’t enough material left in the
campgrounds to fill the potholes, all that is left is the fines. Most of the entrances to the campgrounds
have potholes so deep you could bottom out if not avoided.
On September 12, 2023 an email was sent out to several Seward area contractors with a scope of work
to be completed and only one contractor responded. Premier Construction, LLC sent the City a proposal.
After receiving the quote, a decision was made to resurface the Alice, Marathon, and Harborside
Campgrounds in the amount of $44,340.13.
This work was started in the fall of 2023 to be completed in the Spring of 2024 prior to the Camping
season. We reached out to the contractor to provide a bid for partial resurfacing of the Resurrection
Campground. And was given a quote of $29,745.37.
City Council approved Resolution 2023-118 on October 23, 2023. Parks and Recreation is
requesting an additional $29,745.37 to be appropriated towards this project from account 01000-
1411-7216.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of governmental
services
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 29,745.37
This legislation ():
Creates revenue in the amount of: $
Resolution 2024-018
50
Creates expenditure in amount of: $ 29,745.37
Creates a savings in the amount of: $
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund ()01000-1411-8103:
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Fund Balance/ Unassigned: $ 8,224,121.08
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
Resolution 2024-018
51
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2024-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO COMPLETE A CHANGE
ORDER TO PO# 3375 TO INCLUDE THE PREMIER SPOTS IN THE
RESURRECTION CAMPGROUND RESURFACING AND APPROPRIATING
FUNDS IN THE AMOUNT OF $29,745.37
WHEREAS, the Campgrounds need to be resurfaced. They have gotten to the point that
grading does not fix the problem anymore; and
WHEREAS, an email was sent out on September 12, 2023 to several Seward area
contractors with a scope of work to be completed; and
WHEREAS, Premier Construction was the only contractor to respond with a quote; and
WHEREAS, after receiving a quote a decision was made to only resurface Alice,
Marathon, and Harborside; and
WHEREAS, Portions of the Resurrection Campground are in need of resurfacing prior to
the 2024 camping season; and
WHEREAS, SPRD reached out to Contractor who provided an additional bid for partial
resurfacing of the Campground
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to complete a change
order to the original PO# 3375
Section 2. Funding in the amount of $29,745.37 is hereby transferred and appropriated
from account 01000-0000-3400 from the Unassigned Account to 01000-1411 -7216 Maintenance
and Repair Exp. Acct.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 11th
day of March, 2024.
THE CITY OF SEWARD, ALASKA
Resolution 2024-018
52
CITY OF SEWARD, ALASKA
RESOLUTION 2024-018
Sue McClure, Mayor
AYE S:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Resolution 2024-018
53
Resolution 2024-018
54
Resolution 2024-018
55
Resolution 2024-018
56
10/10/2023
Resolution 2024-018
57
Resolution 2024-019
A Resolution of the City Council of the City of
Seward, Alaska, Authorizing the City Manager to
purchase a new 2024 John Deere 772G Road
Grader for a total amount of $499,498.00 plus
10% contingency Utilizing the Sourcewell
Contract # and Appropriating Funds.
Documents:
•Agenda Statement
•Resolution 2024-019
•Attachments:
o Airport Equipment Rental Proposal and Specifications
o John Deer Pricing Sheet 1
o John Deer Pricing Sheet 2
Resolution 2024-019
58
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Doug Schoessler, Public Works Director
Subject: Resolution 2024-019; Authorizing The City Manager To Purchase A
New 2024 John Deere 772G Road Grader From Airport Equipment
Rental For A Total Of $499,498.00 Plus 10% Contingency Utilizing The
Sourcewell Contract And Appropriating Funds
Background and justification:
The Public Works Department’s 2001 Volvo 740A Motor Grader - Unit #113, is 22 years old
and past the anticipated useful life. The age of the unit, continuing costly repairs, declining parts
availability, and drive gear issues make the purchase of new grader necessary to service
Seward’s road maintenance needs into the future.
The 2023-2024 budget year included with the Public Works Capital Equipment Budget per
scheduled fleet replacement/management plan to purchase a new Road Grader in order to
provide reliable road maintenance year-round. The price from Airport Equipment Rental
utilizing the discount pricing from Sourcewell is $499,498 (the suggested manufacturers list
price for the John Deere 740A Grader is $713,986). We currently have a 2018 John Deere 672GP
Grader, and this standardization of equipment saves money and improves winter maintenance
efficiencies.
Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize
competitive bids obtained by other governmental units, and the Public Works Department will
be purchasing this equipment utilizing the Sourcewell contract price with Airport Equipment
Rental for the best value for the City of Seward.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: Chapter 2.2.3 Community Appearance
Strategic Plan: Page 18 Maintain Streets
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 499,498. Plus 10% Contingency
This legislation ():
Creates revenue in the amount of: $
Creates expenditure in amount of: $ 499,498 Plus 10% Contingency
Resolution 2024-019
59
Creates a savings in the amount of: $
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund ():03000-1310-8103
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Available Fund Balance/ Net Position $ $1,137,563.77
Finance Director Signature:
Attorney Review
Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
Resolution 2024-019
60
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2024-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW
2024 JOHN DEERE 772G ROAD GRADER FOR A TOTAL AMOUNT OF
$499,498.00 PLUS 10% CONTINGENCY UTILIZING THE LOWEST BID
PRICING FROM AIRPORT EQUIPMENT RENTAL AND SOURCEWELL
CONTRACT # AND APPROPRIATING FUNDS.
WHEREAS, The Public Works Department’s 2001 Volvo 740A Motor Grader - Unit #113,
is 22 years old and past the anticipated useful life. The age of the unit, continuing costly repairs,
declining parts availability, and drive gear issues make the purchase of new grader necessary to
service Seward’s road maintenance needs into the future.
WHEREAS, the purchase of the John Deere grader is consistent with the City of Seward’s
policy of the Standardization of Equipment; and
WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases
which utilize competitive bids obtained by other governmental units, and the Public Works
Department is purchasing these vehicles utilizing Sourcewell contract #; and
WHEREAS, Sourcewell has issued requests for proposals for various equipment; to secure
the lowest bid contract,
WHEREAS, the lowest bidder for the road grader is Airport Equipment Rental in the
amount of $486,338 using the Sourcewell member pricing.
WHEREAS, the funding of the purchase will come from budgeted reserves in the Motor
Pool Fund following the capitol equipment plans for 2021-2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase the 2024 John Deere 772G road
grader from Airport Equipment Rental for a total price of $499,498.00 with a 10% contingency.
Section 2. Funding the amount of $499,498.00 is hereby appropriated from Motor Pool
Fund Reserve Account number 03000-0000-3400 to the capital equipment account no. 03000-1310-
8103.
Section 3. The Seward City Council hereby finds that it is in the public interest to purchase
this equipment through airport Equipment Rental utilizing the competitive procurement RFP
contracts by Sourcewell.
Resolution 2024-019
61
CITY OF SEWARD, ALASKA
RESOLUTION 2024-019
___________________________
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of
March 2024.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Kris Peck
City Clerk
(City Seal)
Resolution 2024-019
62
Resolution 2024-019
63
Resolution 2024-019
64
Resolution 2024-019
65
Resolution 2024-019
66
Resolution 2024-019
67
Resolution 2024-019
68
Resolution 2024-019
69
Resolution 2024-019
70
Resolution 2024-019
71
Resolution 2024-019
72
Resolution 2024-020
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, PLACING
URBACH’S CLOTHIER, STANDARD OIL
MANAGER’S HOUSE AND ALASKA’S
POINT OF VIEW QUONSET HUTS ON THE
SEWARD REGISTER OF HISTORIC
PLACES
Documents:
•Agenda Statement
•Resolution 2024-020
•Application for Urbach’s Clothier
•Application for Standard Oil Manager’s House
•Application for Alaska’s Point of View Quonset Hut
Resolution 2024-020
73
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through:Allison Stacy, Museum Curator
From: Kris Peck, City Clerk
Subject: Resolution 2024-020: A Resolution Of The City Council Of The City Of Seward,
Alaska, Placing Urbach’s Clothier, Standard Oil Manager’s House And Alaska’s
Point Of View Quonset Huts On The Seward Register Of Historic Places
Background and justification:
On January 11, 2024, the Historic Preservation Commission approved Urbach’s
Clothier, Standard Oil Manager’s House, and Alaska’s Point of View Quonset Huts
to be on the Seward Register of Historic Places.
On February 22, 2024, the Resurrection Bay Historical Society reviewed and
approved all three of the applications.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 16.1 Historic Preservation
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
End of Agenda Statement
Resolution 2024-020
74
Sponsored by: Historic Preservation Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2024-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, PLACING URBACH’S CLOTHIER, STANDARD OIL
MANAGER’S HOUSE AND ALASKA’S POINT OF VIEW QUONSET
HUTS ON THE SEWARD REGISTER OF HISTORIC PLACES
WHEREAS, Ordinance 1995-10 established the Seward Register of Historic Places in
order to locally recognize significant properties in Seward's history; and
WHEREAS, the established policy requires eligible properties to be placed on the local
register by resolution of the City Council; and
WHEREAS, the Historic Preservation Commission approved these three properties for
inclusion on the local register at their January 11, 2024 meeting; and
WHEREAS, the Resurrection Bay Historical Society also approved these three properties
for inclusion on the local register at their February 22, 2024 meeting; and
WHEREAS, the Historic Preservation Commission recommends that City Council place
the eligible properties listed below on the local register.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. In accordance with the eligibility criteria established by the Historic
Preservation Commission, the following sites are hereby placed on the Seward Register of
Historic Places:
Urbach’s Clothiers
The Standard Oil Manager’s House
Alaska’s Point of View Quonset Hut
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 11th day of
March 2024.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
Resolution 2024-020
75
CITY OF SEWARD, ALASKA
RESOLUTION 2024-020
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Resolution 2024-020
76
CITY OF SEWARD
LOCAL HISTORIC REGISTER APPLICATION FORMAT
** Prior to completing this form please review the Seward Historic Register eligibility criteria
====================================================================
1. Name of Property
====================================================================
historic name____________________Urbach's Clothiers_______________________________
other names/site number__________________________________________________________
====================================================================
2. Location
====================================================================
street & number___________218 4th Avenue_______________________________________
legal description________________________________________________________________
Kenai Peninsula Borough tax parcel number__________________________________________
====================================================================
3. Owner of Property
====================================================================
name_____________________________Dorothy Urbach______________________________
address_____________218 4th Avenue_________________________________________________
city____Seward__________state_________Alaska_____zip_______99664________
telephone__________907-224-3088_______________
====================================================================
4. Category of Property
====================================================================
_X_ building(s)
____ district
____ site
____ structure
____ object
====================================================================
5. Description (Describe the historic and current condition of the property on one or more
continuation sheets.) Urbach's is the longest continuous family-owned clothing and shoe
business in the heart of downtown historic Seward. The store opened in 1915. The property is in
good condition and still running.
=======================================================================
Resolution 2024-020
77
====================================================================
6. Significance
====================================================================
Applicable Seward Historic Register Criteria (Mark "2" for YES; "1" for MAYBE; "0" for NO;
in one or more boxes for the criteria qualifying the property for the Seward Historic Register)
_2___ A. Property is associated with events that have made a significant contribution to
our history.
__2__ B. Property is associated with the lives of persons significant in the past.
_2___ C. Construction/architecture...
__2__ D. Property has yielded, or is likely to yield information important in Seward's
prehistory or history.
Criteria Considerations (Mark "x" in all the boxes that apply)
_____ A. owned by a religious institution or used for religious purposes
_____ B. removed from its original location
_____ C. a birthplace or a grave
_____ D. a cemetery
__X__ E. a reconstructed building, object, or structure
_____ F. a commemorative property
_____ G. less than 50 years of age or achieved significance within the past 50 years
Significant Dates _____1915 to Today________________________
Significant Person ________Urbach Family____________________
Cultural Affiliation ________________________________________
Architect/Builder _________________________________________
Narrative Statement of Significance (Explain the historical significance of the property on one or
more continuation sheets).
Resolution 2024-020
78
====================================================================
7. Title History of Property
====================================================================
====================================================================
8.If approved may the property be placed on the Historic Walking Tour?_X_ yes ___ no
====================================================================
====================================================================
9 . Major Bibliographical References (Cite the books, articles, and other sources used in
preparing this form on one or more continuation sheets.) Resurrection Bay Historical
Society Photo Collection, Mary Barry "Seward Alaskal: A History of the Gateway City"
=====================================================================
====================================================================
10. Form Prepared By
====================================================================
name/title_____Allison Stacy______________________________________________________
organization____Seward Community Library & Museum & on behalf of Historic Preservation
Commission______________
date___January 15, 2024________________
address_____239 6th Av_________________________________________
city_____Seward, Alaska________________________________________________________
====================================================================
11. Photographs (attach one color photograph of the property at the time of application and if
available one black & white photograph identifying the property to be at least 50 years old)
====================================================================
Resolution 2024-020
79
Resolution 2024-020
80
Resolution 2024-020
81
CITY OF SEWARD
LOCAL HISTORIC REGISTER APPLICATION FORMAT
** Prior to completing this form please review the Seward Historic Register eligibility criteria
====================================================================
1. Name of Property
====================================================================
historic name_________Standard Oil Manager's House ______________________
other names/site number__________________________________________________________
====================================================================
2. Location
====================================================================
street & number_________________611 Adams Street___________________________
legal description________________________________________________________________
Kenai Peninsula Borough tax parcel number__________________________________________
====================================================================
3. Owner of Property
====================================================================
name_________________Don Carly Jr. _______________________________________
address_________________________1213 E. 26th Avenue_______________________________________
city________Anchorage___state_____Alaska________zip______99508_____________
email___dgclary817@gmail.com________
====================================================================
4. Category of Property
====================================================================
_X__ building(s)
____ district
____ site
____ structure
____ object
====================================================================
5. Description (Describe the historic and current condition of the property on one or more
continuation sheets.) The Standard Oil Manager's House is currently a Bed and Breakfast with a
rich history. The House has been restored and transformed that welcomes visitors. In the 1920s,
the Standard Oil Company of California came to Seward and built this home for the company's
manager. The earthquake destroyed the oil tanks and structures.
=======================================================================
Resolution 2024-020
82
====================================================================
6. Significance
====================================================================
Applicable Seward Historic Register Criteria (Mark "2" for YES; "1" for MAYBE; "0" for NO;
in one or more boxes for the criteria qualifying the property for the Seward Historic Register)
__2__ A. Property is associated with events that have made a significant contribution to
our history.
__2__ B. Property is associated with the lives of persons significant in the past.
__2__ C. Construction/architecture...
__0__ D. Property has yielded, or is likely to yield information important in Seward's
prehistory or history.
Criteria Considerations (Mark "x" in all the boxes that apply)
_____ A. owned by a religious institution or used for religious purposes
_____ B. removed from its original location
_____ C. a birthplace or a grave
_____ D. a cemetery
__X__ E. a reconstructed building, object, or structure
_____ F. a commemorative property
_____ G. less than 50 years of age or achieved significance within the past 50 years
Significant Dates ___________________1928_________________
Significant Person ________________________________________
Cultural Affiliation ________________________________________
Architect/Builder _________________________________________
Narrative Statement of Significance (Explain the historical significance of the property on one or
more continuation sheets).
Resolution 2024-020
83
====================================================================
7. Title History of Property
====================================================================
====================================================================
8.If approved may the property be placed on the Historic Walking Tour?_X_ yes ___ no
====================================================================
====================================================================
9 . Major Bibliographical References (Cite the books, articles, and other sources used in
preparing this form on one or more continuation sheets.)
=====================================================================
====================================================================
10. Form Prepared By
====================================================================
name/title_________Allison Stacy______________________________________________
organization____________Seward Community Library & Museum and on behalf of Historic Preservation
Commission_____
date__________1/15/2024_____________
address__________________239 6th Avenue_________________________________
city________________Seward, Alaska 99664_____________________________
====================================================================
11. Photographs (attach one color photograph of the property at the time of application and if
available one black & white photograph identifying the property to be at least 50 years old)
====================================================================
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Resolution 2024-020
85
Resolution 2024-020
86
Resolution 2024-020
87
CITY OF SEWARD
LOCAL HISTORIC REGISTER APPLICATION FORMAT
** Prior to completing this form please review the Seward Historic Register eligibility criteria
====================================================================
1. Name of Property
====================================================================
historic name_________________Alaska's Point of View Quonset Hunt________________
other names/site number__________________________________________________________
====================================================================
2. Location
====================================================================
street & number_____________408 6th Avenue, Seward, Alaska 99664____________________
legal description________________________________________________________________
Kenai Peninsula Borough tax parcel number__________________________________________
====================================================================
3. Owner of Property
====================================================================
name__________________Debra Hafemeister______________________________________
address___________________PO Box 312___________________________________________
city_________Seward_______state________Alaska_____zip_______99664____
telephone______907-224-2424______________________________
====================================================================
4. Category of Property
====================================================================
__X_ building(s)
____ district
____ site
____ structure
____ object
====================================================================
5. Description (Describe the historic and current condition of the property on one or more
continuation sheets.) Alaska's Point of View uses original WWII Quonset Huts as
contemporary rentals. These huts were the first homes for many people first moving to
Seward in the 1940s. They have been remodeled and are in good condition for modern-day
use. The original Quonset hut was builting for lodging for the USO Entertainers that came
to entertain the troops.
=======================================================================
Resolution 2024-020
88
====================================================================
6. Significance
====================================================================
Applicable Seward Historic Register Criteria (Mark "2" for YES; "1" for MAYBE; "0" for
NO; in one or more boxes for the criteria qualifying the property for the Seward Historic
Register)
__2__ A. Property is associated with events that have made a significant contribution to
our history.
__1__ B. Property is associated with the lives of persons significant in the past.
_2__ C. Construction/architecture...
__0_ D. Property has yielded, or is likely to yield information important in Seward's
prehistory or history.
Criteria Considerations (Mark "x" in all the boxes that apply)
_____ A. owned by a religious institution or used for religious purposes
_____ B. removed from its original location
_____ C. a birthplace or a grave
_____ D. a cemetery
__X_ E. a reconstructed building, object, or structure
_X__ F. a commemorative property
_____ G. less than 50 years of age or achieved significance within the past 50 years
Significant Dates _________________1940s to Today__________________
Significant Person ________________________________________
Cultural Affiliation ________________________________________
Architect/Builder _________________________________________
Narrative Statement of Significance (Explain the historical significance of the property on one or
more continuation sheets).
Resolution 2024-020
89
====================================================================
7. Title History of Property
====================================================================
====================================================================
8.If approved may the property be placed on the Historic Walking Tour?_X_ yes ___ no
====================================================================
====================================================================
9 . Major Bibliographical References (Cite the books, articles, and other sources used in
preparing this form on one or more continuation sheets.)
=====================================================================
====================================================================
10. Form Prepared By
====================================================================
name/title_____________Allison Stacy_____________________________________________
organization_______Seward Community Library & Museum and on behalf of Historic Preservation
Commission_______
date____________01/15/2024________________
address_____________________239 6th Avenue________________________________
city__________________Seward, Alaska___________________________________________
====================================================================
11. Photographs (attach one color photograph of the property at the time of application and if
available one black & white photograph identifying the property to be at least 50 years old)
====================================================================
Resolution 2024-020
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Resolution 2024-020
91
Agenda Item: Appoint Carol Griswold to P&Z with a term set to expire February 2027
City Clerk's Office PO BOX 167 Seward,AK 99664
Phone:907-224-4046,, Email:clerk@cityofseward.net
CITY OF SEWARD
7,
APPLICATION FOR THE
PLANNING AND ZONING COMMISSION
Name: Carol Griswold
Street address: 412 _First Ave
PO Box address.--1342 E-mail address: c—g riz @yahoo-com
Home telephone: 224-5620 Cell ph -'one:
How many years have you lived within the city limits of Seward,Alaska:40
List any special training, education, or background you have which may help you as a member of the
Commission:
I served on P&Z from 1997 to 2006, including serving as Chair.
I am currently Chair of the Seward State Parks Citizen Advisory Board, and have served on that
Board since 2013.
1 have been an active participant at P&Z as a member of the public.
I am specifically interested in serving on the Planning and Zoning Commission because:
I am very interested and involved in envisioning the future of Seward for a very long time.
It has been very difficult to fill two vacancies in the past year, and now there are TH R E E
vacancies. This resulted in the cancellation of the March 5, 2024 P&Z meeting due to lack of a
quorum. I hope to help keep the Commission moving forward if appointed.
Have you ever served on a similar commission elsewhere? El Yes RINo
If Sol, where? And when?
Are you available to attend meetings on Tuesday evenings twice a month?-yes-------
9 1 understand there might be multiple terms lengths available and will check with the City Clerk for details.
W I understand that I am required to complete the financial disclosure form as part of this application.
R If appointed, I understand Commissioners shall be compensated for service at the rate of$100 per month.
9 If appointed,I understand that I must notify Community Development if I am unable to attend a meeting.
19 If appointed, I understand that I may be removed from the Commission due to attendance issues.
February 29, 2024
Signature Date
Updated February 2024
92
Resolution 2024-021:
Authorizing The City Manager To Enter Into A
Management Agreement With Matanuska Electrical
Association (MEA) And Appropriating Funds
Documents:
•Agenda Statement
•Resolution 2024-021
•Attachments
o Management Agreement
o Brian Hickey Resume
Resolution 2024-021
93
City Council Agenda Statement
Meeting Date: March 11, 2024
To: City Council
Through: Kat Sorensen, City Manager
Subject: Resolution 2024-021: Authorizing The City Manager To Enter Into A
Management Agreement With Matanuska Electric Association (MEA)
And Appropriating Funds
Background and justification:
As the vote to sell the utility failed in 2023, the city needs to move forward creating a sustainable
utility and finishing infrastructure projects on top of the daily operations of the utility.
We have had both the Utility Manager and Utility Operations Supervisor posted for a significant
period of time with no qualified candidates. This is due to the fact that the city cannot compete
with the private utility market with wages, since the city of Seward can only offer about half of
the average salary for either of those positions.
MEA was chosen as they were not one of the two utilities that were interested in purchasing the
SES. They have done similar management contracts before with smaller municipal utilities.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of
governmental services.
3.7.1.4 Continue to upgrade and expand utilities to meet existing needs
and encourage future development
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation ():
Creates revenue in the amount of: $
Creates expenditure in amount of: $ 850,000.00
Creates a savings in the amount of: $
Has no fiscal impact
Funds are ():
Budgeted Line item(s):
Not budgeted
Not applicable
Resolution 2024-021
94
Fund Balance Information
Affected Fund ():15000-3000-7009
General SMIC Electric Wastewater
Boat Harbor Parking Water Healthcare
Motor Pool Other
Note: amounts are unaudited
Fund Balance/Net position – unrestricted/unassigned $ 7,742,222.00
Finance Director Signature:
Attorney Review
Yes Attorney Signature: /s Kody George
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
Resolution 2024-021
95
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2024-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
MANAGEMENT AGREEMENT WITH MATANUSKA ELECTRIC
ASSOCIATION (MEA) AND APPROPRIATING FUNDS
WHEREAS, The voters of the City of Seward chose not to sell the Seward Electric
System; and
WHEREAS, The City cannot compete with the private utility industry when it
comes to wages for management positions; and
WHEREAS, Matanuska Electric Association (MEA) has done management contracts
before with small utilities; and
WHEREAS, MEA was not one of the Utilities that was interested in purchasing the
Seward Electric System (SES); and
WHEREAS, The SES has significant infrastructure projects that need to be finished, and
WHEREAS, the City desires to contract with MEA for this purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a Management Agreement with
Matanuska Electric Association (MEA).
Section 2. Funding in the amount of $850,000 is appropriated from Electric Enterprise Fund
Unassigned Account number 15000-0000-3400 to Contracted Services Account Number 15000-
3000-7009.
Section 3. This resolution is effective upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of
March, 2024.
Resolution 2024-021
96
CITY OF SEWARD, ALASKA
RESOLUTION 2024-021
___________________________
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Kris Peck
City Clerk
(City Seal)
Resolution 2024-021
97
CONFIDENTIAL
Management Services Agreement
between
MATANUSKA ELECTRIC ASSOCIATION, INC. and
CITY OF SEWARD
THIS MANAGEMENT SERVICES AGREEMENT (“Agreement”) is entered into by and between the
City of Seward (“COS”), a city located in the Kenai Peninsula Borough with main offices in the City
Hall Building at 410 Adam Street, Seward, Alaska, and Matanuska Electric Association, Inc. (“MEA”),
an Alaska electric cooperative association with headquarters at 163 East Industrial Way, Palmer,
Alaska.
WHEREAS:
COS is engaged in the business of production, transmission, and distribution of electricity in
Alaska;
COS desires to obtain the services of MEA to assist it in the oversight of COS’ utility
operations;
MEA is able to provide services to COS for such purpose; and,
Whereas COS and MEA have met, discussed, and agreed on the broad details of the
mechanisms by which a management agreement will be executed.
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein set forth, the
Parties hereto agree that MEA will provide management services for the benefit of Seward as follows:
PURPOSE:
This Agreement constitutes the management services Agreement between COS and MEA whereby
MEA will provide management to oversee electric utility operations for COS.
SCOPE OF SERVICES
MEA will provide management to oversee electric utility operations at COS as needed to allow the
essential functions of the electric utility to be carried out. These services will only be for the
management of the COS utility operations, line, and engineering staff for continuing operational
requirements and work associated with the capital program underway. COS will contract directly for
any additional contract services necessary for prudent utility operations. MEA management may
oversee applicable contracts for COS.
MEA, if approved by the COS, may represent the interests of COS on boards, committees, or in
activities where MEA and COS are both voting members. MEA will not represent the COS in these
areas where a conflict of interest has been identified by MEA.
MEA will not represent the COS in the areas of labor contract disputes or labor negotiations. Any
Resolution 2024-021
98
Management Services Agreement between
Matanuska Electric Association, Inc. and City of Seward
March 1, 2024
Page 2
employee hiring or disciplinary matters outside of the two positions MEA is supplying will be the
responsibility of the City of Seward.
MANAGEMENT OVERSIGHT:
a)Though MEA will supply employees (MEA staff) to carry out the Purpose of the Agreement, it
is understood that changes in employment of MEA personnel may affect the performance of
MEA under this Agreement.
b)MEA will dedicate one employee to perform the functions of the Utility Manager on a part-time
basis and will dedicate one employee to perform the functions of the Operations Supervisor on
a full-time basis. The Operations Supervisor will report to the Utility Manager. The Utility
Manager will provide COS with recommendations and assistance in areas such as planning,
power supply, or finance. All decisions with respect to the future status or financial obligations
related to the provision of electrical service by COS will be made by COS, not MEA personnel.
All administrative support for the Utility Manager and Operations will be provided by COS.
c)MEA will post a job listing to fill the Operations Supervisor position once the Agreement is
finalized. The full-time Operations Supervisor will be based in Seward. The Utility Manager
will not be based in Seward but will travel to Seward as necessary to fulfill their duties,
including meeting with COS management or the Seward City Council.
d)MEA will provide part-time operational support until the Operations Supervisor position is filled.
The part-time Operations Supervisor will travel to Seward as necessary.
e)MEA may provide other employees as it deems necessary to support specific activities of
COS’ electric utility operations as needed with written notification of COS.
TERM
This Agreement is effective upon the date approved by the Parties. Because of the anticipated nature
and duration of the proposed Scope of Services, the Agreement is expected to terminate no later than
January 1, 2026. COS or MEA may terminate this Agreement without cause and for any reason at
any time. The terminating party will provide four weeks written notice unless termination is for cause.
BENEFIT
This Agreement is for the benefit of COS.
COST
a)MEA will invoice COS monthly for MEA’s actual costs in connection with the terms of the
Management Services Agreement and include an additional 3% to cover incidental support
costs. Total annual costs shall not exceed $850,000 prorated to represent the actual period of
this Agreement during any single year.
Resolution 2024-021
99
Management Services Agreement between
Matanuska Electric Association, Inc. and City of Seward
March 1, 2024
Page 3
b)All costs for the services provided by MEA, including but not limited to labor, benefits, housing,
transportation, and insurance, which may include professional liability insurance, shall be
considered part of the actual costs and the responsibility of COS. The costs of services
provided by MEA will not include any other contract services necessary for COS operations.
COS will contract directly for any additional contract services. A non-exhaustive list of
examples includes legal, regulatory, studies, engineering, construction, and other operational
support and planning related services.
GENERAL PROVISIONS
a)COS Management
The City Manager for COS will provide feedback to the work and progress of MEA
management’s performance. MEA shall provide the direct oversight of COS electric utility
employees as noted under Scope. COS retains the employer-employee relationship with
COS electric utility employees.
b)Reporting
MEA shall provide services to the COS consistent with the Scope of Services, as may be
revised and updated. No less than monthly, MEA staff will report on all work within the
Scope of Services to the City Manager for COS. In addition, MEA staff may provide updates,
reports, and analyses requested to the COS at regularly scheduled City Council meetings.
c)COS Interests
Under the Scope of Services, MEA staff shall represent the needs of COS’ electric utility.
Where areas of conflict between the interests of MEA and COS are identified by MEA, MEA
staff will recuse themselves from representing COS. MEA staff shall use their best efforts to
inform and communicate with the City Manager of items where MEA determines there is a
conflict of interest.
d)Hold Harmless
The COS shall defend, indemnify, and hold harmless MEA against any and all loss, liability,
damages or expenses arising from any claim by any person with respect to, or in any way
related to, the performance of services contemplated by this Agreement resulting from any
act or omission, other than for claims which shall be proven (as determined by a final, non-
appealable determination of a court of competent jurisdiction) to be the direct result of gross
negligence, bad faith, or willful misconduct by MEA.
COS shall list MEA as an additional insured on its casualty insurance policies, to include
general and excess liability insurance policies, and automobile liability insurance if MEA
employees will be utilizing COS vehicles.
MEA shall defend, indemnify, and hold harmless COS against any and all loss, liability,
damages or expenses arising from any claim by any person with respect to, or in any way
related to, the release, unauthorized use or disclosure of COS’ confidential information by
MEA or one of its employees, agents, or representatives. All confidential information shall be
marked by the provider of the information as such.
Resolution 2024-021
100
Management Services Agreement between
Matanuska Electric Association, Inc. and City of Seward
March 1, 2024
Page 4
MISCELLANEOUS
a)Assignment
This Agreement may not be assigned by either Party without the prior written consent of the
other Party.
b)Governing Law
This Agreement shall be interpreted and construed under the laws of the State of Alaska.
c)Amendment
Any modification, amendment, or change in this Agreement shall be approved and authorized
in writing by the Parties.
Non-Competition
d)During the term of this Agreement and during any extension thereof, unless authorized by
COS, MEA shall not enter into or participate in any business competitive to the business
carried on by COS.
e)Information
During the term of this Agreement, MEA will not use for its own advantage or disclose to any
unauthorized confidential information relating to the business operations or properties of COS
or its utility operations.
IN WITNESS THEREOF, the Parties below have executed this Agreement.
CITY OF SEWARD
By: ___________________________________
Kat Sorensen
City Manager
Date: _________________________________
MATANUSKA ELECTRIC ASSOCIATION, INC.
By: ___________________________________
Anthony M. Izzo
Chief Executive Officer
Date: ________________________________
Resolution 2024-021
101
Resume of Brian Hickey
1
2449 Glenwood Street, Anchorage, AK 99508
Tel: 907-242-1703
Email: brian.bonnielake@gmail.com
LinkedIn: linkedin.com/in/brianhickey01
Summary
As a proven executive leader, I bring an extensive background in electric utility operations, encompassing
transmission, hydroelectric, thermal generation, and telecommunications. My comprehensive
understanding of the energy sector is evidenced by a track record of effectively planning, operating,
acquiring, and integrating major utility assets, fostering inter-agency collaboration, and propelling
strategic growth. My experience includes direct strategic planning and collaboration with the Boards and
CEOs of prominent Railbelt electric utilities, along with proactive advocacy for federal and state funding.
I have played a pivotal role in advancing state strategic initiatives related to clean energy standards and
grid/transmission reforms, particularly in the development of governance models for ISO/RTO and ERO
frameworks. During my tenure at Chugach Electric, my team and I accomplished many things from
established a profitable long-haul telecommunications business unit, leveraging our comprehensive
microwave and fiber assets to maximize returns for our members to successfully acquiring and
merging the two largest utilities in the Railbelt.
My capability to navigate complex regional issues has been marked by a consistent track record of
maintaining strong relationships across various levels of federal and state government. I am deeply
committed to community and social responsibility, ensuring safety, reliability, and efficiency in every
initiative I undertake.
Experience
Executive Director, Railbelt Regional Coordination
April 2022 – Present
Reports directly to the CEOs of the five Railbelt Utilities and the Director of the Alaska Energy
Authority.
Leads cross-functional teams focusing on regional issues, including advocating for federal
funding and strategic affairs related to state clean energy standards and reformation of
transmission governance.
Completed successful concept papers and application for $530 million in federal funding.
Led the Railbelt team the recently received $206.5 million in federal funding through the Grid
Resilience and Innovation Partnership (GRIP) Topic 3 funding opportunity announcement.
When matched this grant will total $413M and fund construction of a second intertie from the
Kenai peninsula to the Central region.
Led the Railbelt team that recently was selected to move forward with on a second application
for DOE funding to construct a second line from the Central region to Healy.
Established and nurtured relationships with federal and state government officials at multiple
tiers (DOE, USDA-RUS, federal delegations, state executive and legislative branches), indigenous
groups, and key stakeholders.
Resolution 2024-021
102
Resume of Brian Hickey
2
Chugach Electric Association Inc.
2012 - April 2022
Chief Operating Officer
November 2018 - April 2022
Successfully completed the acquisition and integration of Anchorage Municipal Light and
Power (meal valued at ~$1B).
Managed over 300 employees with an O&M budget of approximately $100M.
Enhanced alignment between internal and external stakeholders.
Sr. Vice President, System Operations
July 2016 - November 2018
Pioneered regional grid unification and strategic planning.
Managed operations for 119 personnel with a ~$30M budget.
Oversaw acquisition strategies and internal leadership development.
Executive Manager, Grid Development
June 2012 - December 2016
Directed transmission system and regional grid integration.
Served as an expert witness in regulatory issues pertaining to wholesale customer contracts.
Key achievements: authorization of electric reliability organization in statute, acquisition
strategies, and fuel supply planning.
Senior Project Manager, Electric Power Systems Inc.
August 2010 - June 2012
Oversaw project phases from initiation to completion.
Highlighted projects: Fort Wainwright power plant refurbishment and Anchorage
Regional Landfill gas generation project.
Senior Project Manager, NANA-WorleyParsons
February 2009 - August 2010
Led notable projects including feasibility design for remote-site 675 MW gas-fired power
plant and evaluations of fuel supply alternatives (Natural Gas, LNG import, coal gasification).
Various other positions
Chugach Electric Association
1988 - January 2009 Roles included VP of Power Delivery, Director of Technical Services,
Manager of Power Control Center, Manager of Substation Operations, and others. Oversaw
power system and field operations, facilities, telecommunications, strategic planning, and asset
management.
Anchorage Municipal Light, and Power
June 1984 - Sep 1988 Roles included T&D line design engineer, distribution dispatcher, and relay
technician.
Resolution 2024-021
103
Resume of Brian Hickey
3
Education
Bolea-Atwater-Applied Leadership Development 2018-19
M.A., Global Finance & Business Admin, Alaska Pacific University, 2005-2007
Master's Certificate in Project Management, ESI/George Washington University, 2003-2005
MIP Certificate in Cooperative Management, NRECA Robert Kabal Program, 2001-2002
B.Sc., Electrical Engineering, Montana State University, 1978-1984
Licenses Certifications & Memberships
Registered Professional Electrical Engineer (PE), Member IEEE
Pritchett-Certified in Merger & Acquisition Integration
Current member National Association of Corporate Directors and former Board Leadership
Fellow
Current Member of Project Management Institute, and former Certified Project Management
Professional (PMP)
Publications
"Pelton turbine deflector control designs for Bradley Lake hydro units", IEEE American Control
Conference, 2002
Volunteering
Denali Federal Credit Union: Supervisory Committee Chair (2008-2014), Board of Directors
Member (2014-2018)
Nuvision Federal Credit Union: Board of Directors Member (2018-present)
Rotary Club of Anchorage: Former Member & Fundraising Volunteer
Boy Scouts of America: Former Pack Leader & Adult Leader
Big Brothers and Sisters: Former Big Brother
References
Available upon Request.
Resolution 2024-021
104
1 3/6/2024 9:42 AMCouncil Calendar
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Z Meeting
12:00pm PACAB
Mtg
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WS
2:00pm PACAB
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Loop Mtg
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Community
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Seward's Day
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7:00pm CC Mtg
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6:00pm HPC WS
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WS
2:00pm PACAB
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Community
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Apr 28 29 30 May 1 2 3 4
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Mtg
5 6 7 8 9 10 11
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Meeting
12 13 14 15 16 17 18
7:00pm CC Mtg
(Council
Chambers)
12:00pm PACAB
WS
2:00pm PACAB
Ad Hoc Heat
Loop Mtg
(Seward
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Library &
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