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Home My WebLink About04152024 City Council Packet • • S ward City COU C11 Agenda Pack t COW low qq all AC Awf "` I��. ,. _� - — - --'�,a�,' `i. � . �r�--- �'+r --a �,. •--� - � �� e. r 14 Syr--r• ■r 'i - �'�> - t K �� °.�► t � •- tf a-.i �•- , �-'- .•1� � - 1 r r S ry ar v Photo by Kris Peck City Beginning at 7:00 p.m. City Council Meeting Agenda April 15, 2024 1 | Page The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Mike Calhoon Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, April 15 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS A. Proclamations and Awards -None B. City Manager Report……………………………………………………...…………..Pg. 5 C. City Clerk Report…………………………………………………………….………Pg. 13 D. City Attorney Report………………………………………..………………………..Pg. 15 E. Other Reports and Announcements 1) Borough Assembly Report by Cindy Ecklund F. Presentations- None 7. CONSENT AGENDA (also marked with an asterisk *) A. Minutes of Preceding Meeting 1)* Approval of the March 26, 2024 City Council Minutes…………………………Pg. 17 City Council Meeting Agenda April 15, 2024 2 | Page B. Introduction of Ordinances 1)* Introduction of Ordinance 2024-005: Approving The Land Use Amendment To Rezone Fort Raymond Subdivision, Replat Number 7, Lot 10A-2, Located At 905 Sea Lion Ave, From An Institutional (Ins) Zoning District To An Auto Commercial (AC) Zoning District……………………………………………………………….….Pg. 22 2)* Introduction of Ordinance 2024-006: Approving The Land Use Amendment to Rezone Seward Townsite Marathon Addition, Lot 29, Located At 537 First Ave, From A Single-Family Residential (R1) Zoning District To a Park (P) Zoning District, As Recommended In The Municipal Lands Inventory And Management Plan…………………………………………………………………….………...Pg. 29 3)* Introduction of Ordinance 2024-007: Approving The Land Use Amendment To Rezone Gateway Subdivision Addition No. 2 Tracts C4, C5, C6 & C7, Tract C-6, Located At 2301 Crabapple Street, From A Single-Family Residential (R1) Zoning District To An Institutional (Ins) Zoning District, As Recommended In The Municipal Lands Inventory And Management Plan ……………………………….……….Pg. 36 C. Resolutions 1)* Resolution 2024-025: Approving Amendment #1 to the Employment Agreement with the City Clerk…………………………………………………………………….Pg. 44 2)* Resolution 2024-026: Authorizing The City Manager To Modify The Contract With Seward City Tours For The Operation Of The Seasonal Shuttle Transportation Services For The 2024 Season In A Total Amount Not To Exceed $18,275.00 And Appropriating Funds……………………………………………………………..Pg. 52 3)* Resolution 2024-027: Authorizing The City Manager To Accepting The 2024 Volunteer Fire Capacity (VFC) Grant In The Amount Of $6,303.67……………Pg. 73 D. Other Items 1)* Appoint Becky Dunn to PACAB with a term set to expire July 2024…………..Pg. 81 2)* Appoint John Howard to PACAB with a term set to expire July 2024………….Pg. 82 8. PUBLIC HEARINGS-None 9. UNFINISHED BUSINESS -None 10. NEW BUSINESS -None 11. INFORMATIONAL ITEMS AND REPORTS (No action required.) A. Boards and Commissions Minutes 1) Approved February 6, 2024 Planning & Zoning Minutes………………………Pg. 83 2) Approved March 6, 2024 PACAB Minutes……………………………………..Pg. 86 B. Other Items City Council Meeting Agenda April 15, 2024 3 | Page 1) Upcoming City Council Meetings a. Monday, April 29, 2024 Work Session at 5:30 p.m. Topic: Providence Update b. Monday, April 29, 2024 Regular Meeting at 7:00 p.m. (Rescheduled from April 22, 2024) 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Provide direction to attorney and receive advice on potential litigation regarding a land use matter and Case No. 3SW-23-00046CI. These are matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the public entity and which by law, municipal Charter, or ordinances are required to be confidential. [Per Seward City Code 2.10.033E (1)(3)] 15. ADJOURNMENT City Manager Report – April 15 Hello from Washington D.C., I’m currently in the midst of a trip to D.C. with Harbormaster Regis and Council member Bob Barnwell. I’m looking forward to updaFng you all about the trip when I return. Below are some updates from back in Seward: Library HVAC Repairs: Doug and Jason are working with CRW to work on a plan for the major repairs on the Library HVAC system. It will be done in incremental stages to make sure that we have the least impact to library operaFons. Heat Loop Project: As part of the Heat Loop Project Grant, we are partnering with AVTEC to develop training for Heat Pump installaFon and maintenance as a way to understand the concepts so that they can be trained to work on Heat Loop System once it is installed. (pictures) GFOA Training: Jason aVended a Government Finance Officer training (the same one that Kat did a few months ago) in Minnesota April 9th – 12th. KPEDD: The Kenai Peninsula Economic Development District Industry Outlook Forum is on April 25th from 8:30-4:30 at the Soldotna Sports Complex. For registraFon and more informaFon, go to their website www.kpedd.org. South Harbor Uplands: We are working with the Electric Department and Community Development Department on the tasks requested for the electric lines to be moved and to drac a new plat for the area. We will bring that before PACAB and then onto council for discussion. AKRR Dock Project: The City of Seward and the Alaska Railroad are working together on a grant that will pay for infrastructure to provide shorepower for the Dock Project. Tsunami OperaFons Workshop: Jason aVended the the State Tsunami OperaFons Workshop along with other City of Seward and Borough Staff that was hosted here in Seward. Hazard MiFgaFon Plan: We are working with the Borough on a joint Hazard MiFgaFon Plan. Railbelt Reliability Council: I aVended the Railbelt Reliability Council Worksession and MeeFngs all day on April 1st. Brian Hickey is the primary representaFve for our seat and I’m the secondary representaFve. He was not able to aVend the meeFng on that day due to other obligaFons. Thanks, Kat 5 City Manager Report – April 15 Department Order Date Vendor Description Amount HARBOR 50- TON LIFT 3/29/2024 KENDRICK EQUIPMENT LTD Purchase wire rope for 50 ton Travelift. Cable made in USA and meets safefy standards for replacement. Kendrick is the dealer for Marine Travelift. 6,513.59 ELECTRIC ADMIN 3/19/2024 ALPHA AVIATION, LLC FY 23: Fly Services for Seward’s transmission line on an outage from November, 2023 (WO#4260) 7,506.50 ELECTRIC ADMIN 3/19/2024 ANIXTER INC 100 amp Load Break Cutouts 9,789.00 SEWER 3/18/2024 ALASKA GARDEN AND PET SUPPLY INC Lowell Point Wastewater Treatment - Sole Source Annual amount Calcium Nitrate 15.5-0-0 soluble 50lb bags x 10 pallets (Lead Time 2 weeks out) 21,564.44 IT Department • We are finalizing the network upgrades in the Police Department datacenter this week and hope to start migrating systems to the new servers over the next few weeks. When that project is complete, we will continue work on network upgrades on the City datacenter side of City Hall. • We worked with the harbormaster to complete an onsite Coast Guard review of our harbor specific cyber security plan. • The Director attended a Cyber Security Proactive Defense training from the Criminal Justice Institute and FEMA on April 8-12. This course covered cyber-attack simulations and taught penetration testing skills, defense analysis and real-time response and mitigations steps. • Tech Tip - Bring Back that Tab You Accidentally Closed. If you close a tab by mistake, don’t worry, you can bring it back by simply pressing Ctrl + Shift + T and get back to what you were doing. You can press Cmd + Shift + T to bring back a closed tab if you’re on Mac. Fire Department • Chief Crites, Chief McCoy, and Fire Marshal Mallory attended the State of Alaska Tsunami Operations Workshop that we hosted here in Seward. Special thank you to Mayor McClure for giving the welcoming and a brief story of her experience. 6 City Manager Report – April 15 • There are twelve building permits issued and we have responded to 107 calls for service year to date. • Our Fire Explorers became “Stop the Bleed” Certified and will take CPR this week. Seward Community Library and Museum As you may recall, the city library faced numerous challenges towards the end of 2023, including reduced operating hours, unscheduled closings, and high staff turnover which decreased patronage confidence. However, I am pleased to report that through dedicated efforts, we have successfully turned the tide. Over the last 4 months, we have rebuilt the staff with community-minded individuals, given them intensive training over this short period and although it is fair to say training continues, they are growing daily by leaps and bounds. They have a can-do positive attitude with customer service in the forefront. We work as a team and every member has contributions and their opinions are valued and heard. Through notification from the Alaska Library Catalog (ALC) we identified areas where we were not fully compliant with Alaska Library Law, particularly concerning the book borrowing program. Together, we tackled this challenge head-on, undergoing the necessary training from ALC staff to reintroduce the program and ensure compliance with all relevant regulations. To follow, we took proactive steps to improve library operations, such as implementing measures to protect both patrons and library materials during check-out. We would like to thank patrons for supporting these efforts by bringing their library card or photo ID with them at check out. We also initiated several community-focused programs to reestablish our presence and relevance within Seward and surrounding areas. For instance, the ResBay Chapbooks Series, conceived by local authors and supported as a program by the library, has provided a platform for showcasing regional literary talent. Additionally, our Community Mapping program, developed in partnership with the Sealife Center, aims to identify and address underserved populations in our community. The work on this is just beginning, but the goal is to streamline the organizational efforts to serve all the demographics of Seward and surrounding communities. The 2024 Summer Reading Program is focused on our Coastal Community and networks with businesses and organizations not previously utilized. Additionally, we are bringing in the middle school population for the program, expanding our outreach and impact. The library is also excited to announce that we are partnering with Seward Seniors Center to provide library materials to patrons who have accessibility issues and otherwise not able to check out library materials. We do what we can to bring the library to you! Most importantly, our collective efforts have reinstated the library and museum as a welcoming and indispensable community asset. In times of crisis, such as the recent overdose incident, we 7 City Manager Report – April 15 have rallied together, supporting one another, and reaffirming our commitment to serving the needs of our patrons and community at large. Sue Drover, Deputy Director Library/Museum Museum Updates March Attendance: 141 • The museum has welcomed visitors from all over this month: o Alaska: Seward, Anchorage, Valdez, Palmer, Homer o United States: Texas, Utah, New Mexico, Minnesota o International: Ecuador, Chile. Hours Museum Winter Admission Hours are Friday & Saturday, 12 pm to 5 pm. Museum Summer Admission Hours begin May 1. Tuesday – Saturday: 9am to 6pm. Cost: $5 Exhibitions The Exhibits Committee met on March 28 to discuss updating the Jesse Lee Home exhibit. Based on evaluation and feedback received from the community and visitors, we are planning to implement the following recommendations for future exhibits: Enhance interactive elements tailored for younger audiences. Making available multi-lingual exhibit text for international visitors. Continue to collaborate with community partners to develop engaging programs for diverse audiences. When you stop by the museum, you will notice some rearranging. We apologize but great things are coming soon! Community Development • The Community Development staff presented at the April 4th Seward Chamber of Commerce luncheon. The presentation discussed the functions of the Community Development Office, current projects being worked on and ways businesses in town can partner with our office. • The Planning and Zoning Commission added a 6th member to the Commission. Congratulations to Rhonda Hubbard for being approved by City Council. That leaves one vacant position on the Commission. The Information Session on the Planning and Zoning Commission presented by the Community Development staff is up on the City of Seward’s Youtube page as well as the Community Development website for anyone interested in learning more about the position. • The Planning and Zoning Commission held their annual elections at the April 2nd meeting. Congratulations to Carol Griswold for being elected the new P&Z chair and to Brenan Hornseth for being elected the new P&Z vice-chair. 8 City Manager Report – April 15 • At the last Planning and Zoning Commission Meeting, the following resolutions were passed: o Resolution 2024-008: Recommending City Council Approval of the Land Use Amendment to Rezone Fort Raymond Subdivision, Replat No. 7, Lot 10A-2, Located at 905 Sea Lion Ave, from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District (Substitute Version of 2024-008) o Resolution 2024-009: Recommending City Council Approval Of The Land Use Amendment To Rezone Two City Owned Properties Located At 2301 Crabapple Street And 537 First Ave, To The Recommended Zoning Stated In The Municipal Lands Inventory And Management Plan (Substitute Version of 2024-009) • The upcoming April 16th Planning and Zoning Commission work session will include the topic of updating Seward Code in regard to sign usage and continuing the conversation from the previous work session on Title 16 Subdivisions. • Finally and most importantly, the Community Development staff took home the Gold and Bronze medals in the 16-person spring competitive racquetball league end of season tournament. Congratulations Courtney for bringing home the gold for the City! Police Department and Animal Control • The police department has a temporary hire rejoining us for the summer. Vic Aye has been hired as patrol officer to temporarily fill staffing needs for the summer months. Vic is a retired Alaska State Trooper and brings with him more than 25 years of experience. He worked as a temporary officer for us in 2019 and we are happy to have him back with us even if it is only for a few months. • Gerald Orton has finished his last week with the police department and is moving the harbor department. He has worked in the jail for more than 8 years. He has been a fantastic employee of the police department and are saddened to see him go. • We will be having a booth at the upcoming annual health fair held in the AVTEC gym on April 13th. Please stop by and see us while you are participating in the fair. Seward Parks and Recreation Department Our hikers haiku challenge ended with over 12 teams hiking around Seward participating! 9 City Manager Report – April 15 • Stitched by Elizabella was a huge success - with such high demand we decided to put on a second course in April! • Our best ever racquetball league wrapped up with amazing championship - these games have been so much fun they became our most spectated sport! • While our Easter Field Games were cancelled due to weather we decided to do an impromptu Easter Skate Night which over 50 kids enjoyed - - and I think all the parents were happy to have something for kids to do in the bad weather • Archery Season has officially ended with 4 classes taught and over 100 people attending all together • Finally, spread the word of our big events coming up. Kite Festival April 21st. Seward Alaska Ventures Volleyball Tournament (April 26-27). Pink Cheeks Triathlon (May 4th). Super Saturday/Bike Rodeo (May 11th). Exit Glacier Race (May 18th) Campgrounds: • Anxiously waiting for the snow to melt to continue Campground resurfacing • Prep for Camping season • Painting and numbering Parking bumpers. • Assembling/Staining Picnic tables for the upcoming season. Park Maintenance: • Plumbing work, maintenance and cleaning in preparation to open public restrooms • Work on shower house, installation of new control box, pump station, water heater and replacement of plumbing hardware. Parking • Continued staff training on the Upsafety software. • Parking operations planning. • Updating Parking pay station setup & staff recruitment Finance: 10 City Manager Report – April 15 • Finance is working on the preparation for our annual audit performing for Altman Rodgers and Co. Audit firm. Auditors will be on the site on 4/8/24- 4/12/24. • Report on worked calls (customer service) from UA: Harbor • We started spring gravel pick up within the harbor. • March had a total of 4 ea. 50 Ton Travelifts. • Blake Wooton accepted the Harbor Office Executive Assistant and started on 4/2/2024 • Gerald Orton will be transferring internally and will be starting on 4/8/2024 as a Harbor Worker II • We are terminating our agreement with Dockwa and will revisit a software update in the fall • Continuing to working with PND and attending grant Webinar(s) as a possible funding source for 50 ton Washdown pad. • We enter into agreement with Alaska Harbor Consulting to start the process for Z – float Expansion. • Number of boats pumped (saved)/lost. 3/0. • Tony Sieminski and Ryan Anger attended a Tsunami Operations Workshop held in Seward on 4/2 – 4/4/24 • Updated schedule on the Coast Guard vessel schedule: Nothing new as of 3/14/2024 • March had a total of 7 ea. 300 ton Travelifts. • Seeing increased activity for 2024 season for North Dock and some calls for 2025. 11 City Manager Report – April 15 • Continuing to work with Vendors on new power pedestals for additional power throughout the SMIC boat yard. • Public Works With two hopeful early spring warmups in the last month, we once again were greeted with snow. Winter hasn’t released its grip on us quite yet. The sunny days and longer hours are sure nice when we get them. Hopefully the snow won’t last much longer, and we’ll move on to street sweeping and water turn-on for seasonal people starting to arrive very soon. The Spring 2024 Tsunami Operations Workshop was hosted here in Seward this year. Several City Departments attended the three-day workshop along with representatives from various communities around the state. Multiple subjects were discussed ranging from tsunamis, earthquakes, and floods. DEC, State and KPB Emergency Management, Red Cross, and National Weather Service were among the scheduled speakers. It was a very informative workshop. Recently, the USACE and City Admin with Public Works, have been holding separate meetings with stakeholders near the Lowell Creek Tunnel. We are working with each of the stakeholder groups to ascertain their specific concerns with the project and construction issues. These meetings have been very successful. We intend to continue quarterly discussions with them and are planning some public meetings soon to provide current information updates and scheduling to all interested parties. 12 13 14 15 16 City of Seward, Alaska City Council Meeting Minutes March 26, 2024 Volume 42, Page CALL TO ORDER The March 26, 2024, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Deputy Police Chief Karl Schaefermeyer led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Mike Calhoon Randy Wells Kevin Finch Robert Barnwell Julie Crites comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Excused – Finch, Wells Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Dan Seavey, outside city limits, provided an update on the Lee Poleske memorial statue that was in progress through the Iditarod Trailblazers. He encouraged people to spread the word and help with the fundraising campaign. Joe Tougas, inside city limits, gave an update on the Hilltop Subdivision development project. He said the individual properties were now for sale. Tougas provided a breakdown of the R1, R2, and R3 zoning for all the newly created lots. Rhonda Hubbard, inside city limits, introduced herself as the applicant for the Planning & Zoning Commission. She had recently attended Community Development’s open house for potential P&Z applicants. Hubbard said she was interested in studying plats and delving into the Comprehensive Plan. On another note, Hubbard gave a shout out to Shelli McDowell and Animal Control for the recent spay and neuter clinic. Hubbard said the clinic provided service to 406 cats and dogs from Thursday through Saturday. Tim McDonald, inside city limits, read from a prepared statement regarding the lack of a hydropower in the proposed Lowell Canyon Diversion Tunnel. McDonald distributed a written 17 City of Seward, Alaska City Council Meeting Minutes March 26, 2024 Volume 42, Page copy of his letter to the clerk and council members. He felt this was a missed opportunity for Seward to benefit from hydropower. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Calhoon) Approval of Agenda and Consent Agenda Calhoon removed Resolution 2024-024 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the March 11, 2024, City Council Meeting Minutes Resolution 2024-022: Authorizing The City Manager To Enter Into An Agreement With Alaska Harbor Consulting For The Security Z Float Expansion Project In The Amount Of $14,842.00 And Appropriating Funds Resolution 2024-023: Allowing Ocean Beauty Icicle (OBI) Seafoods To Occupy Their Employee Campground From April 1, 2024 Through October 1, 2024 No Grounds For Protest To The Transfer Of Ownership From Juris Mindenbergs To Colby Lawrence For The Breeze Inn Liquor License #177, And Approval Of The Restaurant Endorsement For Breeze Inn, LLC Appoint Rhonda Hubbard To The Planning & Zoning Commission With A Term Set To Expire February 2025 SPECIAL ORDERS, PRESENTATIONS, AND REPORTS Proclamations and Awards Seward’s Day Proclamation was read by Vice Mayor Osenga. Dallas Seavey Iditarod Winner Proclamation was read by Mayor McClure and accepted by Dan Seavey. City Manager Report City Manager Kat Sorensen said Matanuska Electric Association (MEA) would be starting next week with their contract in Seward. Sorensen also provided an update on the Clean Ports project and bringing shore power to the planned cruise ship dock. Deputy City Manager Jason Bickling thanked Joe Tougas for the update on Hilltop Subdivision. 18 City of Seward, Alaska City Council Meeting Minutes March 26, 2024 Volume 42, Page City Clerk Report City Clerk Kris Peck described a glitch with the columns on the Legislative History website. This clerk’s report provided a work-around to help navigate the website and expand the column width to make the document names readable. City Attorney Report - None Other Reports and Announcements Presentations - None PUBLIC HEARINGS – None UNFINISHED BUSINESS - None NEW BUSINESS Resolution 2024-024: Amending The 2024 Fee Schedule For Parking Fees And Seasonal Parking Permits Motion (Osenga/Calhoon) Approve 2024-024 Sorensen said the recent changes made to the parking fee schedule had created some challenges for enforcement and she hoped to revert to the prices from last year. The constant variables would make it easier to compare the effectiveness of the enforcement capabilities this summer. In addition to the prices being reverted, there would be a new seasonal parking pass offered for Seward residents at the same $50 rate as Slip Holder Permits and Harbor Area Employee Permits. Calhoon noted that the Seward Resident Parking Permit was for designed for residents inside city limits, and he wanted to open that up to residents in the Seward area. City Council discussed what would define a Seward resident and how people would prove their residency when applying for the parking permit. Resolution 2024-024 was amended in Section 5. To be eligible for this discounted resident permit, the applicant must provide proof of residence inside Seward city limits. in the Seward area. Motion As Amended Passed Unanimous Other New Business -None INFORMATIONAL ITEMS AND REPORTS February 7, 2024, Port & Commerce Advisory Board Minutes 19 City of Seward, Alaska City Council Meeting Minutes March 26, 2024 Volume 42, Page Upcoming City Council Meetings – Monday, April 15, 2024, Regular Meeting (Rescheduled from April 8, 2024) CITIZEN COMMENTS Becky Dunn, inside city limits, read a portion of Resolution 2018-019 which designated KIBH 91.7 as the designated official City of Seward radio channel. She wanted to offer the services of the radio station and said they made public service announcements. Norm Regis, outside city limits, spoke to the executive session being held tonight. Regis said the City Clerk and the City Manager were both doing a great job. Tim McDonald, inside city limits, spoke to PACAB tackling alternative energy topics. McDonald addressed wind generators and the difficulties of hooking them up to the electric grid. He wanted Seward to be prepared for emergencies by utilizing alternative energy. Rhonda Hubbard, inside city limits, spoke to the seafood processing plant near the proposed Lowell Creek tunnel project. She was concerned about the fate of the plant with the big tunnel project going in so close to the facility. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen said the U.S. Army Corps of Engineers would be visiting Seward this week. She said the Lowell Point Community Council had more information on the visit. Barnwell said everyone should have an interest in this Lowell Creek tunnel project. If the current diversion tunnel failed, the river would go right by the hospital and into the center of town. Barnwell agreed with Mr. McDonald about the future of alternative energy and hoped to see more specific data. Barnwell congratulated Rhonda Hubbard for being appointed to P&Z. Barnwell thanked Joe Tougas for the update on Hilltop Subdivision. Lastly, Barnwell congratulated the Seward High School boys basketball team for a great season. Calhoon thanked the citizens for the comments and thanked Rhonda for stepping up to P&Z. He thanked Joe Tougas for his report on Hilltop Subdivision. Calhoon wished everyone a blessed Easter week. Crites said she had been researching alternative energy. She said Anchorage and the Mat- Su Borough had passed ordinances for commercial businesses to be part of an alternative energy program. Crites thanked Mr. Seavey for his comments and congratulated Dallas Seavey for the Iditarod win. Crites thanked Tougas for the update on Hilltop Subdivision. She also congratulated Rhonda Hubbard on being appointed to P&Z. Lastly, Crites said the new tsunami signs featured 91.7 as the designated radio station. Osenga echoed previous comments. 20 City of Seward, Alaska City Council Meeting Minutes March 26, 2024 Volume 42, Page Mayor McClure echoed all previous congratulations. McClure said tomorrow would be the 60th anniversary of the earthquake. Tomorrow night at the library there was going to be a story sharing event about the 1964 earthquake. McClure also provided updates on the upcoming Community Choir concert, Good Friday events, and various Easter egg hunts. Calhoon asked if there was a cutoff time for making donations to the Lee Poleske statue. McClure said donations were always welcome at any time and the statue was going up no-matter- what. EXECUTIVE SESSION Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion – City Manager Initial Evaluation and City Clerk Annual Evaluation Motion (McClure/Calhoon) Go into Executive Session City Manager Initial Evaluation and City Clerk Annual Evaluation Motion Passed Unanimous City Clerk Kris Peck invited City Manager Kat Sorensen to stay. City Manager Kat Sorensen invited City Clerk Kris Peck to stay. Council went into Executive Session at 8:00 p.m. Council came out of Executive Session at 9:22 p.m. McClure said they held an executive session and were now giving direction to the City Clerk to bring a resolution to amend the city clerk contract to reflect a $90,000 annual salary. There was no objection from council. ADJOURNMENT The meeting was adjourned at 9:22 p.m. ____________________________ _________________________________ Kris Peck Sue McClure City Clerk Mayor (City Seal) 21 Ordinance 2024-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FORT RAYMOND SUBDIVISION, REPLAT NUMBER 7, LOT 10A-2, LOCATED AT 905 SEA LION AVE, FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT Documents: •Agenda Statement •Ordinance 2024-005 •Attachments: o Fort Raymond Subdivision, Replat No. 7, Lot 10A-2 o Property Map o Current Zoning Map Ordinance 2024-005 22 City Council Agenda Statement Meeting Date: April 15, 2024 To: City Council Through: Kat Sorensen, City Manager From: Daniel Meuninck, Community Development Director Subject: Ordinance 2024-005; Approving The Land Use Amendment To Rezone Fort Raymond Subdivision, Replat Number 7, Lot 10A-2, Located At 905 Sea Lion Ave, From A n Institutional (Ins) Zoning District To A n Auto Commercial (AC) Zoning District Background and justification: On February 12, 2024, the City Council passed Ordinance 2024-001, which approved the rezone of Fort Raymond Subdivision, Replat No. 7, Lot 10A-1, from an Institutional zoning district to an Auto-Commercial zoning district. This rezone left Lot 10A-2, a 0.716-acre lot adjacent to the south, zoned Institutional. Lot 10A-2 is owned by the City of Seward and has a 100’ wide utility easement running east to west through the Lot. To reconcile the spot zoning that was created when Lot 10A-1 was rezoned to Auto-Commercial, Community Development staff brought forward the recommendation to rezone Lot 10A-2 from an Institutional zoning district to an Auto-Commercial zoning district to the Planning and Zoning Commission. On April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-008, recommending the City Council approve the land use amendment to rezone Lot 10A-2. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code §15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: N/A Strategic Plan: N/A Other: SCC 15.01.035(B)(3) Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Ordinance 2024-005 23 Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $  Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted  Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance $ Finance Director Signature: Attorney Review  Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation  Adopt Ordinance Other: Ordinance 2024-005 24 Sponsored by: Sorensen Introduction Date: April 15, 2024 Public Hearing Date: April 29, 2024 Enactment Date: April 29, 2024 CITY OF SEWARD, ALASKA ORDINANCE 2024-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FORT RAYMOND SUBDIVISION, REPLAT NUMBER 7, LOT 10A-2, LOCATED AT 905 SEA LION AVE, FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT WHER EAS, on February 12, 2024, the City Council approved O rdinance 2024-001, which approved the rezone of Fort Raymond Subdivision, Replat No. 7, Lot 10A-1 from Institutional to Auto Commercial; and WHEREAS, the rezoning of Lot 10A-1 left Lot 10A-2 spot-zoned Institutional; and WHEREAS, all of the surrounding properties are zoned Auto Commercial; and WHEREAS, Lot 10A-2 will be incorporated, in part, with the future replat for the future public works building site, Fort Raymond Subdivision, Replat No. 1, 2022 Addition, Lot 7A-1; and WHEREAS, the future public works building site is currently zoned Auto Commercial; and WHEREAS, to prevent further spot-zoning in the upcoming replat of the future public works site and Lot 10A -2 it is advisable to rezone Lot 10A-2 to the same zoning district as the public works site; and WHEREAS, the current use of Lot 10A-2 as a 100’ utility easement for overhead power lines greatly limits the land uses for the property despite the zoning district designation; and WHEREAS, on April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-008 recommending City Council approval to rezone Lot 10-A-2; and WHEREAS, the public notification process was complied with, and the appropriate public hearing as required by Seward City Code §15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Council hereby approves the Land Use Amendment to rezone Fort Raymond Subdivision, Replat Number 7, Lot 10A-2, located at 905 Sea Lion Ave, from an Institutional (Ins) zoning district to a n Auto Commercial (AC) zoning district. Ordinance 2024-005 25 CITY OF SEWARD, ALASKA ORDINANCE 2024-005 Page 2 of 2 Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 29th day of April 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (C ity Seal) Ordinance 2024-005 26 SEW A R D H W Y DI M O N D B L V D SEA LION AVE LEI R E R R D Rezone of Fort Raymond Subdivision, Replat No. 7, Lot 10A-2 from Institutional (INS) to Auto Commercial (AC) Drawn By:Selena Soto Due to different data sources property lines and aerial imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. ´0 125 25062.5 Feet 905 Sea Lion Ave Ordinance 2024-005 27 Current Zoning Address: 905 Sea Lion Ave Proposed Zoning: Auto Commercial Current Use: vacant; utility easement Ordinance 2024-005 28 Ordinance 2024-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SEWARD TOWNSITE MARATHON ADDITION, LOT 29, LOCATED AT 537 FIRST AVE, FROM A SINGLE- FAMILY RESIDENTIAL (R1) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT, AS RECOMMENDED IN THE MUNICIPAL LANDS INVENTORY AND MANAGEMENT PLAN Documents: •Agenda Statement •Ordinance 2024-006 •Attachments: o 537 First Ave – Property Map o 537 First Ave – Current Zoning Map Ordinance 2024-006 29 City Council Agenda Statement Meeting Date: April 15, 2024 To: City Council Through: Kat Sorensen, City Manager From: Daniel Meuninck, Community Development Director Subject: Ordinance 2024-006; Approving the Land Use Amendment To Rezone Seward Townsite Marathon Addition, Lot 29, Located A t 537 First Ave, From A Single-Family Residential (R1) Zoning District To A Park (P) Zoning District, As Recommended In The Municipal Lands Inventory And Management Plan Background and justification: On November 27, 2023, the City Council approved Resolution 2023-132 update to the Municipal Lands Inventory and Management Plan (MLIMP) that was recommended to them by the Planning and Zoning Commission. This plan identifies municipal owned lands, explains the current use of each land, and provides recommendations for the future management of the lands. Certain properties within the plan were recommended by the Planning and Zoning Commission to be rezoned. This Ordinance addresses one of those properties. Page 87 -88 of the MLIMP identifies the location of the Mt Marathon Hiking Trailhead. It is located on parcel 14803004 or 537 First Avenue. The parcel is currently zoned Single-Family Residential. The parcel will never be developed for housing, but rather has indefinite plans to continue its use as a trailhead and emergency vehicle access to Mt Marathon. The Commission has recommended that the parcel be rezoned from Single-Family Residential to Park. On April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-009, recommending City Council approve the land use amendment to rezone 537 First Ave. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code §15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Ordinance 2024-006 30 Comprehensive Plan: Vol 1, Chapter 3.6.1.1 “Improve existing and develop additional recreational infrastructure.” •Identify, protect, and preserve scenic and natural areas for recreational enjoyment.”Vol 1, Chapter 3.6.1.2 •Ensure that Municipal land acquired for or converted to long-term or permanent-park or recreational uses are officially dedicated as park land. Strategic Plan: N/A Other: Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $  Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted  Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance $ Finance Director Signature: Attorney Review  Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation  Adopt Ordinance Other: Ordinance 2024-006 31 Sponsored by: Sorensen Introduction Date: April 15, 2024 Public Hearing Date: April 29, 2024 Enactment Date: April 29, 2024 CITY OF SEWARD, ALASKA ORDINANCE 2024-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SEWARD TOWNSITE MARATHON ADDITION, LOT 29, LOCATED AT 537 FIRST AVE, FROM A SINGLE -FAMILY RESIDENTIAL (R1) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT, AS RECOMMENDED IN THE MUNICIPAL LANDS INVENTORY AND MANAGEMENT PLAN WHEREAS, on November 27, 2023, the City Council approved Resolution 2023-132 update to the Municipal Lands Inventory and Management Plan; and WHEREAS, the Municipal Lands Inventory and Management Plan contains recommendations for each of the city owned properties; and WHEREAS, for certain properties, the Planning and Zoning Commission recommended that the zoning be changed to more accurately reflect the land uses taking place on the property; and WHEREAS, the Mt Marathon hiking trailhead is located at 537 First Ave, which is currently zoned Single-Family Residential; and WHEREAS, the traditional and current use of the property is as the trailhead to the Mt Marathon Hiking Trail and to provide emergency access to Mt Marathon; and WHEREAS, the traditional and current use of the trailhead property will not change in the foreseeable future; and WHEREAS, it is in the public’s benefit to protect the property with an appropriate zoning designation that represents the recreational and emergency access use; and WHEREAS, the proposed zoning for 537 First Ave is Park; and WHEREAS, on April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-009 recommending the City Council approve a rezone of 537 First Ave to be Park zoning designation; and WHEREAS, the public notification process was complied with, and the appropriate public hearing as required by Seward City Code §15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Ordinance 2024-006 32 CITY OF SEWARD, ALASKA ORDINANCE 2024-006 Page 2 of 2 Section 1. Seward City Council hereby approves the Land Use Amendment to rezone Seward Townsite Marathon Addition, Lot 29, located at 537 First Ave from a Single-Family Residential (R1) zoning district to a Park (P) zoning district. Section 2. Seward City Council hereby approves updating the Municipal Land Inventory and Management Plan page 88, changing the zoning from Single-Family Residential to Park. Section 3. Seward City Council hereby approves updating the current and future Land Use Maps from Single-Family Residential to Park. Section 4. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 29th day of April 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (C ity Seal) Ordinance 2024-006 33 A ST TH I R D A V E SE C O N D A V E FI R S T A V E B ST MONROE ST MADISON ST Rezone of Seward Townsite Marathon Addition Lot 29 from Single Family Residential (R1) to Park (P) Drawn By:Selena Soto Due to different data sources property lines and aerial imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. ´0 125 25062.5 Feet 537 First Ave Ordinance 2024-006 34 Current Zoning Address: 537 First Ave Proposed Zoning: Park Current Use: Mt Marathon Jeep Trail Trailhead Ordinance 2024-006 35 Ordinance 2024-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE GATEWAY SUBDIVISION ADDITION NO. 2 TRACTS C4, C5, C6 & C7, TRACT C-6, LOCATED AT 2301 CRABAPPLE STREET, FROM A SINGLE-FAMILY RESIDENTIAL (R1) ZONING DISTRICT TO AN INSTITUTIONAL (INS) ZONING DISTRICT, AS RECOMMENDED IN THE MUNICIPAL LANDS INVENTORY AND MANAGEMENT PLAN Documents: •Agenda Statement •Ordinance 2024-007 •Attachments: o 2301 Crabapple St – Property Map o 2301 Crabapple St – Current Zoning Map Ordinance 2024-007 36 City Council Agenda Statement Meeting Date: April 15, 2024 To: City Council Through: Kat Sorensen, City Manager From: Daniel Meuninck, Community Development Director Subject: Ordinance 2024-007; Approving The Land Use Amendment To Rezone Gateway Subdivision Addition No. 2 Tracts C4, C5, C6 & C7, Tract C-6, Located A t 2301 Crabapple Street, From A Single-Family Residential (R1) Zoning District To An Institutional (Ins) Zoning District, A s Recommended In The Municipal Lands Inventory A nd Management Plan Background and justification: On November 27, 2023, the City Council approved Resolution 2023-132 update to the Municipal Lands Inventory and Management Plan (MLIMP) that was recommended to them by the Planning and Zoning Commission. This plan identifies municipal owned lands, explains the current use of each land, and provides recommendations for the future management of the lands. Certain properties within the plan were recommended by the Planning and Zoning Commission to be rezoned. This Ordinance addresses one of those properties. Page 57-58 of the MLIMP identifies the location of the North Water Tank and Pumping Facility on parcel 14535153 (2301 Crabapple Street). The parcel is currently zoned single- family residential. A public utility facility requires a conditional use permit (CUP) within a single-family residential zoning district. This facility received a CUP in 2015 by Resolution 2015-002. The CUP will remai n in effect regardless of the change in zoning and the following conditions should be retained for the life and use of the structure to protect the facility and adjacent properties: 1.The applicant shall provide safety and security fencing for the project. 2.The applicant shall install security lighting to reflect away from adjacent residential areas. 3.Any proposed modification plans shall be subject to the public notice and public hearing requirements of law, which shall occur only after payment of the filing fee established by resolution of the City Council. 4.The water storage tank shall be a non-white color that blends with the environment. Ordinance 2024-007 37 An institutional zoning district allows a public utility facility outright. Since the area will never be developed for housing, and is larger than one acre, the Commission has recommended that it be rezoned from single-family residential to institutional. On April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-009, recommending City Council approve the land use amendment to rezone 2301 Crabapple Street. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code §15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: N/A Other: Municipal Lands Inventory and Management Plan; SCC 15.01.035(B)(3) Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $  Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted  Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance $ Finance Director Signature: Attorney Review  Yes Attorney Signature: /s Kody George Not applicable Comments: Ordinance 2024-007 38 Administration Recommendation  Adopt Ordinance Other: Ordinance 2024-007 39 Sponsored by: Sorensen Introduction Date: April 15, 2024 Public Hearing Date: April 29, 2024 Enactment Date: April 29, 2024 CITY OF SEWARD, ALASKA ORDINANCE 2024-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE GATEWAY SUBDIVISION ADDITION NO. 2 TRACTS C4, C5, C6 & C7, TRACT C-6, LOCATED AT 2301 CRABAPPLE STREET, FROM A SINGLE -FAMILY RESIDENTIAL (R1) ZONING DISTRICT TO AN INSTITUTIONAL (INS) ZONING DISTRICT, AS RECOMMENDED IN THE MUNICIPAL LANDS INVENTORY AND MANAGEMENT PLAN WHEREAS, on November 27, 2023, the City Council approved the Resolution 2023-132 update to the Municipal Lands Inventory and Management Plan; and WHEREAS, the Municipal Lands Inventory and Management Plan contains recommendations for each of the city owned properties; and WHEREAS, for certain properties, the Planning and Zoning Commission recommended that the zoning be changed to more accurately reflect the land uses taking place on the property; and WHEREAS, the north water tank and pumping facility is located at 2301 Crabapple Street, which is currently zoned Single-Family Residential; and WHEREAS, this facility received a Conditional Use Permit (CUP) in 2015 by Resolution 2015-002 for the construction and operation of a 600,000-gallon water storage tank; and WHEREAS, the CUP conditions recommended by staff and the public in Resolution 2015- 002 will remain in effect and should be retained to protect the facility and adjacent properties; and WHEREAS, the parcel is over one acre and the proposed zoning for 2301 Crabapple Street is Institutional; and WHEREAS, a public utility facility is allowed outright in an Institutional zoning district; and WHEREAS, on April 2, 2024, the Planning and Zoning Commission approved Resolution 2024-009 recommending City Council approval to rezone 2301 Crabapple Street; and WHEREAS, the public notification process w as complied with, and the appropriate public hearing as required by Seward City Code §15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Ordinance 2024-007 40 CITY OF SEWARD, ALASKA ORDINANCE 2024-007 Page 2 of 2 Section 1. Seward City Council hereby approves the Land Use Amendment to rezone Gateway Subdivision Addition No. 2 Tracts C4, C5, C6 & C7, Tract C-6, Located at 2301 Crabapple Street from a Single-Family Residential (R1) zoning district to an Institutional (I) zoning district. Section 2. Seward City Council hereby approves keeping the conditions contained in the CUP approved by Resolution 2015-002 in effect on the property. Section 3. Seward City Council hereby approves updating the Municipal Land Inventory and Management Plan page 58, changing the zoning from Single-Family Residential to Institutional. Section 4. Seward City Council hereby approves updating the current and future Land Use Maps from Single-Family Residential to Institutional. Section 5. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 29th day of April 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (C ity Seal) Ordinance 2024-007 41 OA K S T HEMLOCK AVE OLY M P I A R D P H O E N I X R D SW E T M A N N A V E DO R A W A Y UNIMAK CI R Rezone of Gateway Subdivision Addition No. 2 Tract C-6 from Single Family Residential (R1) to Institutional (INS) Drawn By:Selena Soto Due to different data sources property lines and aerial imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. ´0 200 400100 Feet 2301 Crabapple St Ordinance 2024-007 42 Current Zoning Address: 2301 Crabapple Street Current Use: North water tank and pumping facility Current Zoning: Single-Family Residential Proposed Zoning: Institutional R1 R1 Ins RR R2 R3 R1 RM CR A B A P P L E Ordinance 2024-007 43 Resolution 2024-025 Approving Amendment #1 to the Employment Agreement with the City Clerk Documents: •Agen da Statement •Resolution 2024-025 •Employment Agreement with amendment Resolution 2024-025 44 City Council Agenda Statement Meeting Date: April 15, 2024 To: City Council From: Kris Peck, City Clerk Subject: Resolution 2024-025: Approving Amendment #1 to the Employment Agreement with the City Clerk Background and justification: Kris Peck has worked in the City Clerk’s office since December 2021. Peck entered into a contract with the City Council for City Clerk services with a start date of May 23, 2023. The city clerk does not participate in standard employee step increases or cost of living adjustments (COLA) as outlined in the Seward City Code, and any increase in pay must be by an amendment to the employment agreement via council resolution. The attached resolution would increase the City Clerk’s current salary from $75,000 to $90,000 as the outcome of the City Clerk’s annual evaluation by the Seward City Council, which took place on March 26, 2024. Certification of Funds Total amount of funds listed in this legislation: $ 15,000 This legislation (): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ 15,000 Creates a savings in the amount of: $ Has no fiscal impact Funds are (): X Budgeted Line item(s): 01000-1110-6000 Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Resolution 2024-025 45 Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: Resolution 2024-025 46 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2024-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT #1 TO THE EMPLOYMENT AGREEMENT WITH THE CITY CLERK WHEREAS, Kris Peck has been employed by the Seward City Council as the City Clerk since May 23, 2023; and WHEREAS, the City Clerk is an at-will contract employee of the City Council, and as such, does not participate in standard employee step increases or cost of living adjustments (COLA) as outlined in the Seward City Code, unless approved via resolution as an amendment to the employment agreement; and WHEREAS, the employment agreement states the City Council agrees to review the City Clerk’s performance and contract annually, and may consider a salary increase or other amendment(s) to this contract upon favorable review; and WHEREAS, the City Clerk’s initial salary was $75,000; and WHEREAS, on March 26, 2024, the City Council evaluated the City Clerk and the results were highly satisfactory; and WHEREAS, this resolution will amend the employment agreement to increase the annual salary to $90,000, representing a 20% salary increase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby approves Amendment # 1 to the City Clerk’s employment agreement to change the annual base salary to $90,000. Section 2. Funding in the amount of $15,000 is budgeted in line item 01000-1110 -6000. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 15h day of April, 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor Resolution 2024-025 47 CITY OF SEWARD, ALASKA RESOLUTION 2024-025 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-025 48 Seward City Clerk Employment Agreement Page 1 of 3 CITY CLERK EMPLOYMENT AGREEMENT AMENDMENT #1 This Employment Agreement (“Agreement”), effective as of May 23, 2023, (“Effective Date”), and amended April 15, 2024, is between the City of Seward, Alaska (“City”) and Kris Peck (“City Clerk”) This agreement shall continue indefinitely under the following terms: 1.The City acknowledges that City Clerk is committed to the ideals of the International Institute of Municipal Clerks ("IIMC"), and both parties mutually desire that City Clerk be subject to and comply with the IIMC Code of Ethics. The City agrees that no member of City Council or any employee of the City may give any order, direction, or make any request that would require the City Clerk to violate the IIMC Code of Ethics. 2. Professional growth and continuing education and obtaining and maintaining clerk certifications through training and education, is allowed and encouraged for City Clerk and the staff of the clerk's office. 3.City Clerk is encouraged to participate in community and civic affairs. 4.Travel by the City Clerk shall be in accordance with City Code 3.60.025. Reimbursement for expenditures on behalf of the City shall not be paid unless reimbursement is sought in accordance with standard City procedures, including receipts, and supporting material. 5.City Clerk shall accrue annual leave and holidays in accordance with Chapter 3.45 and 3.50 of the Seward City Code. City Clerk shall be covered by the standard City health insurance and retirement plans. 6.The provisions of Title 3 of the Seward City Code shall not apply to this agreement with the following exceptions, which may be amended from time to time in the city code: A.3.15.085. Longevity Bonus. B.3.15.090. Retirement. C.3.15.095. Insurance and medical benefits. D.3.35. Employee Development. City Clerk will have collateral responsibility for employee development within the City Clerk Department. E.3.45. Annual Leave. The City Council will administer Annual Leave policy for the City Clerk. This includes FMLA (3.45.095) and bereavement leave (3.45.040 f). F.3.50. Holidays. G.3.60. Special Provisions. H.3.70. Standards Relating to Drugs and Alcohol. I.3.75. Standards Relating to Employee Conduct. J.3.80. Worker's Compensation. Resolution 2024-025 49 Seward City Clerk Employment Agreement Page 2 of 3 7.Because of the peculiar nature of the City Clerk position, it is agreed that the City's business can only succeed if the City Clerk and the City Council enjoy a working relationship based on mutual respect, trust and positive attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for termination given these complexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of both the City and City Clerk, to provide for termination by either the City or City Clerk without resort to any determination of cause or any necessary explanation by the City. Accordingly, this agreement may be terminated as follows: A.By City Clerk, for any reason or no stated reason, upon giving sixty (60) days written notice to the City. Upon receipt of notice, the City may immediately terminate the relationship, or may require City Clerk to continue for a period not to exceed sixty (60) days at their regular rate of pay from the date of receipt of the notice. The City shall make the election promptly and within fourteen (14) days of the receipt of notice, and the City's failure to make an election shall be deemed as election to terminate the relationship sixty (60) days from the date of receipt of the notice. If the relationship is so terminated, the City shall not be responsible for any severance or termination pay, and City Clerk shall be entitled to any annual leave balance to the date of termination. B.By the City Council for any reason or no stated reason upon giving written notice to City Clerk. The City Council may, at its option, terminate the relationship immediately and provide City Clerk with ninety (90) days’ pay in lieu of notice, or, the City Council may require City Clerk to continue service at their regular rate of pay for a period of ninety (90) days. City Clerk shall be entitled to their annual leave balance at the date of termination. C.If the City Clerk retires from full-time public service with the City, City Clerk will provide six (6) months' notice, and the actual retirement date will be mutually established. D.The City shall defend, indemnify, and hold the City Clerk harmless for claims against City Clerk for acts or omissions resulting from their employment by the City and within the scope of the duties as City Clerk pursuant to Chapter 2.35 of the Seward City Code. 8.The City Council shall provide the City Clerk with an Initial Evaluation, 180 calendar days from the date of hire, to re-evaluate the City Clerk's goals and provide supportive direction. Following this Initial Evaluation, the City Clerk's evaluation will fall in line with the regular schedule as outlined in the City Council Rules of Procedure, Rule 16. 9.City Clerk shall be paid at the rate of $75,000 $90,000 per year. The City Council agrees to review the City Clerk's performance and contract annually and may consider a salary increase or other amendment(s) to this contract upon favorable review. Resolution 2024-025 50 Seward City Clerk Employment Agreement Page 3 of 3 This agreement is the entire agreement and wherever approval of the City is required, it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing, signed by each of the parties. This agreement will be interpreted and enforced in Alaska in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward. CITY OF SEWARD, ALASKA Kris Peck, City Clerk Date Sue McClure, Mayor Date Kat Sorensen, City Manager Date Attest Date (city seal) Resolution 2024-025 51 Resolution 2024-026: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO MODIFY THE CONTRACT WITH SEWARD CITY TOURS FOR THE OPERATION OF THE SEASONAL SHUTTLE TRANPORTATION SERVICES FOR THE 2024 SEASON, IN A TOTAL AMOUNT NOT TO EXCEED $18,275, AND APPROPRIATING FUNDS. Documents: •Agenda Statement •Resolution 2024-026 •Resolution 2023-066 •Seward City Tours Service Agreement •Seward City Tours Invoice ADZC-150923 2023 Extension Cost •Seward City Tours Invoice NJTB-220324 2024 Shoulder Season Cost Resolution 2024-026 52 City Council Agenda Statement Meeting Date: April 15,2024 To: City Council Through: Kat Sorensen, City Manager From: Jason Bickling, Deputy City Manager Subject: Resolution 2024-026: Authorizing The City Manager To Modify The Contract With Seward City Tours For The Operation Of The Seasonal Shuttle Transportation Services For The 2024 Season, In A Total Amount Not To Exceed $18,275, And Appropriating Funds. Background and justification: The summer shuttle transportation contract is based on a specific window of operation for estimated cruise ship schedules, which are subject to change. The season essentially starts on May 6 with a full week of ships. This is earlier than in previous years, but it was budgeted for in the current contract. The cruise ship schedule has changed fairly significantly (an even earlier start), and we need to adjust the contract and payment to make transportation available for this new window. This resolution would provide additional funding from April 22nd to May 5th - 14 days of additional funding. Three of those days have large capacity cruise ships requiring 3 buses starting at 8am. April 25 – Luminosa & Seven Seas Exp April 27 – Norwegian Jewel May 1 – Carnival Spirit The rest of the days only require one bus and 9 hours of service a day. The total hours would be approximately 183 hours of additional funding. The rate reflected in the contract is $85 an hour for services needed outside of the contract. Seward City Tours shaved off service hours when ships leave early and decreased buses later in the evening to reduce costs. In previous years, requests like this were approved internally by administration. Because there were 2 years without any cruise ships, we didn’t receive CPV (Commercial Passenger Vessel Excise Tax Receipts) funds for two years and have currently spent all of the CPV funds. $2,720 additional funds need to be appropriated in addition to the $15,555 booking invoice, for a total of $18,275. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Resolution 2024-026 53 Comprehensive Plan: 3.4.1 Provide safe and efficient vehicular transportation facilities that meet the needs of the community. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 18,275 This legislation (): Creates revenue in the amount of: $  Creates expenditure in amount of: $ 18,275 Creates a savings in the amount of: $ Has no fiscal impact Funds are ():  Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool  Other CPV State Note: amounts are unaudited Fund Balance/ Net Assets $ 1,709,818 Finance Director Signature: Attorney Review Yes Attorney Signature:  Not applicable Comments: Administration Recommendation  Adopt Resolution Other: Resolution 2024-026 54 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO MODIFY THE CONTRACT WITH SEWARD CITY TOURS FOR THE OPERATION OF THE SEASONAL SHUTTLE TRANPORTATION SERVICES FOR THE 2024 SEASON, IN A TOTAL AMOUNT NOT TO EXCEED $18,275, AND APPROPRIATING FUNDS. WHEREAS, The Summer Shuttle is a great benefit not only to cruise ship passengers but also to local businesses, seasonal workers, and Seward residents; and WHEREAS, the service has proved beneficial to the economic wellbeing of our community and is valued by the cruise ship industry; and WHEREAS, the shuttle service is funded from the Commercial Passenger Vessel Excise Tax receipts and this use is an appropriate use of funds; and WHEREAS, the awarded contract is based on the estimated cruise ship schedule; and WHEREAS, services required outside of the contract are paid based upon an agreed rate in the contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to modify the contract between Seward City Tours and the City of Seward for the 2024 season in an amount not to exceed $18,275. Section 2. The Seward City Council hereby appropriates the amount of $18,275 from the Commercial Passenger Vessel State Fund account no. 11103-0000-3710-30051 to the Bus Transportation Contracted Services Account no. 30051-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 15 day of April 2024. Resolution 2024-026 55 CITY OF SEWARD, ALASKA RESOLUTION 2024-026 ___________________________ THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Kris Peck City Clerk (City Seal) Resolution 2024-026 56 Resolution 2024-026 57 Resolution 2024-026 58 Resolution 2024-026 59 Resolution 2024-026 60 Resolution 2024-026 61 Resolution 2024-026 62 Resolution 2024-026 63 Resolution 2024-026 64 Resolution 2024-026 65 Resolution 2024-026 66 Resolution 2024-026 67 Resolution 2024-026 68 Resolution 2024-026 69 Resolution 2024-026 70 Resolution 2024-026 71 Booking ID: NJTB-220324 Created:March 22, 2024 Booking Date:April 22, 2024 Total (USD):$15,555.00 Booking Invoice PENDING SewardCityTours PO Box 2031 Seward, AK 99664 907-231-5773 City of Seward sjusino@cityofseward.net 1 (907) 224-4048 P.O. Box 167 Seward, Alaska, 99664 United States Item Rate Amount City of Seward Free Shuttle Contract Hourly Rate (30) Mon Apr 22, 2024 Hourly Rates: 30 @ $85.00 City of Seward Free Shuttle Contract Hourly Rate (18) Tue Apr 23 2024 - Wed Apr 24 2024 Hourly Rates: 18 @ $85.00 City of Seward Free Shuttle Contract Hourly Rate (27) Thu Apr 25, 2024 Hourly Rates: 27 @ $85.00 City of Seward Free Shuttle Contract Hourly Rate (45) Fri Apr 26 2024 - Tue Apr 30 2024 Hourly Rates: 45 @ $85.00 City of Seward Free Shuttle Contract Hourly Rate (27) Wed May 1, 2024 Hourly Rates: 27 @ $85.00 City of Seward Free Shuttle Contract Hourly Rate (36) Thu May 2 2024 - Sun May 5 2024 Hourly Rates: 36 @ $85.00 Sub-Total:$15,555.00 Total:$15,555.00 Amount Paid:$0.00 Balance Due: $15,555.00 Yen: April 27 Norwegian Jewel Departure is 7pm April 25 Luminosa & Seven Seas Exp Departure 5pm May 1 Carnival Spirit Departure is 7pm Non - Cruise ship days service hours are 10am-7pm one bus for 9 hours. $2,550.00 $1,530.00 $2,295.00 $3,825.00 $2,295.00 $3,060.00 Resolution 2024-026Resolution 2024-026 72 Resolution 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2024 VOLUNTERR FIRE CAPACITY (VFC) GRANT IN THE AMOUNT OF $6303.67 Documents: • Agenda Statement • Resolution 2024-027 • Attachments: o Acceptance Letter for the VFA o Quote for VFA Grant Expenditures Resolution 2024-027 73 City Council Agenda Statement Meeting Date: April 15, 2024 To: City Council Through: Kat Sorensen, City Manager From: Clinton Crites, Fire Chief Subject: Resolution 2024-027; Authorizing The City Manager To Accepting The 2024 Volunteer Fire Capacity (VFC) Grant In The Amount Of $6303.67 Background and justification: The Seward Fire Department applied for and has been awarded a 2024 Volunteer Fire Capacity (VFC) grant from the Alaska Department of Natural Resources in the amount of $6,303.67. The City is required to provide a minimum of 10% cash match as a condition of the grant. Funding of $700.41 has been identified as the proposed match amount within the current Fire Department Volunteer 2024 budget. The total project value is $7,004.08. The grant funds must be used for purchasing equipment identified in the grant application. This year, items requested are Wildland Nomex Fire Shirts and Pants, including shipping. These purchases will be used to help outfit our department emergency responders with wildland protective gear in case of a wildland/urban interface fire occurs in and around the Seward area. This gear will help protect the firefighters of Seward while combating grass, brush, and other vegetation fires and reduce the wear and tear on the more expensive structural firefighter gear they wear on more intense structural fires. With the high cost of firefighting equipment, the Seward Fire Department continues to seek funding for equipment. Applications for the VFC grants are available annually, pending legislative approval. The City of Seward is fortunate to have these grants to help the rural fire departments and intend to apply whenever they are available. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Volume 1-page 19, 3.8.2 Volume 2-page27, 12.1 Strategic Plan: Page 18 Other: 2024 Budget Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation ():  Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Resolution 2024-027 74 Funds are ():  Budgeted Line item(s): 01000-1221-7217-0022 Not budgeted Not applicable Fund Balance Information Affected Fund ():  General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature:  Not applicable Comments: Administration Recommendation  Adopt Resolution Other: Resolution 2024-027 75 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2024 VOLUNTEER FIRE CAPACITY (VFC) GRANT IN THE AMOUNT OF $6303.67 WHEREAS, the Seward Fire Department applied for, and received the 2024 Volunteer Fire Capacity Grant from the Alaska Department of Natural Resources (DNR) in the amount of $6303.67; and WHEREAS, the City of Seward is required to provide a minimum of 10% cash match as a condition of the grant. Funding of $700.41 has been identified as the proposed match amount within the current Fire Department Volunteer 2024 budget; and WHEREAS, the grant must be used for purchasing equipment identified in the grant application. The equipment requested was 16 Nomex Wildland Fire Shirts and 16 Wildland Pants, with shipping; and WHEREAS, this wildland gear is more appropriate than our current structural gear when fighting wildland fires in and around the Seward area and allows our firefighters the ability to move around the terrain more freely while fighting wildfires and reduce wear and tear on the more expensive structural gear. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the 2024 Volunteer Fire Capacity Grant award in the amount of $6,303.67 to grant revenue account no. 01000-1221-4251-0022. Section 2. Matching funds in the amount of $700.41 are included in the 2024 budget and are hereby appropriated to small tools & equipment expense account no. 01000-1221-7217-0022 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 15th day of April 2024. Resolution 2024-027 76 CITY OF SEWARD, ALASKA RESOLUTION 2024-027 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-027 77 Department of Natural Resources Division of Forestry & Fire Protection 3700 Airport Way Fairbanks, AK 99709-4699 Main: 907.451.2600 [PROGRAM] March 15th, 2024 To State of Alaska Fire Departments: Thank you for applying for the 2024 Volunteer Fire Capacity (VFC) grants, formerly known as VFA. Forty-one (41) fire departments applied for a VFC grant requesting a total of $266,198 in assistance. Forty (40) Alaska Fire Departments will receive up to $7,000 per fire department. A total of $259,198 will be awarded. This is the letter of official notification. The enclosed spreadsheet lists all applicants and the amount requested/amount awarded. If a fire department is awarded a grant, the amount awarded will be listed in the “Amount Awarded” column. If a VFD did not receive any funding or will receive a partial award, please contact your respective DOF Fire Management Officer (FMO) with any questions you may have. Checks will be distributed electronically by association with the VFD’s SOA vendor number and the SOA electronic payment agreement. Electronic disbursements are expected by no later than May 2024. • To be eligible for a 2025 VFC grant, compliance documentation, such as copies of receipts for 2024 grant expenditures, must be submitted to your nearest Forestry office before submitting a 2024 application. • Volunteer Fire Capacity is an award of Federal Financial Assistance with funding from the USDA Forest Service. Prime and sub-recipients to this award are subject to OMB guidance in sub-parts A through F of 2 CFR Part 200 as adapted and supplemented by the USDA in 2 CFR Part 400. Adoption by USDA of the OMB guidance in 2 CFR 400 gives regulatory effect to OMB guidance in 2 CFR 200 where full text may be found. • The brochure, Complying with Civil Rights, FS-850, can be found at www.fs.usda.gov/internet/fse_documents/fseprd526908.pdf • The OMB Circulars are available on the internet at www.ecfr.gov• If an application is unsuccessful, do not be discouraged and continue to apply every year by submitting an online application package by the deadline. Sincerely, Sarah Saarloos, Fire Staff Officer State of Alaska, DNR Division of Forestry &Fire Protection Resolution 2024-027 78 2024 VFA Grant Awards Fire Department Amount Requested Amount Awarded Division of Forestry Office Delta Junction VFD $6,246.00 $6,246.00 Delta Area Office Rural Deltana VFD $7,000.00 $7,000.00 Delta Area Office Ester VFD $6,998.48 $6,998.48 Fairbanks Area Office McKinley VFD $6,993.00 $6,993.00 Fairbanks Area Office Nenana Fire/EMS Dept.$6,252.34 $6,252.34 Fairbanks Area Office North Pole FD $6,489.00 $6,489.00 Fairbanks Area Office North Star VFD $6,281.10 $6,281.10 Fairbanks Area Office Steese Area VFD $7,000.00 $7,000.00 Fairbanks Area Office Tri-Valley VFD $4,495.50 $4,495.50 Fairbanks Area Office Bayside Volunteer Fire Department $6,975.00 $6,975.00 Kenai Kodiak Area Office Bear Creek Fire/EMS Department $6,299.96 $6,299.96 Kenai Kodiak Area Office Central Emergency Services $6,520.50 $6,520.50 Kenai Kodiak Area Office City of Whittier Fire Department $6,231.50 $6,231.50 Kenai Kodiak Area Office Cooper Landing VFD $5,075.70 $5,075.70 Kenai Kodiak Area Office Homer VFD $6,098.77 $6,098.77 Kenai Kodiak Area Office Kachemak Emerg. Services $6,999.10 $6,999.10 Kenai Kodiak Area Office Kenai FD $5,588.73 $5,588.73 Kenai Kodiak Area Office Lowell Point VFD $7,000.00 $7,000.00 Kenai Kodiak Area Office Nikiski FD $5,808.60 $5,808.60 Kenai Kodiak Area Office Seward FD $6,303.67 $6,303.67 Kenai Kodiak Area Office Western Emergency Serivces Area $6,782.66 $6,782.66 Kenai Kodiak Area Office Womens Bay VFD $6,067.39 $6,067.39 Kenai Kodiak Area Office Caswell Lakes FSA #135 $6,912.27 $6,912.27 Mat Su Area Chickaloon Fire Service, Inc.$6,104.70 $6,104.70 Mat Su Area Chugiak Vol. Fire and Rescue Co. Inc. $7,000.00 $0.00 Mat Su Area Houston FD $6,840.00 $6,840.00 Mat Su Area Palmer Fire and Rescue $7,000.00 $7,000.00 Mat Su Area Talkeetna VFD $7,000.00 $7,000.00 Mat Su Area Willow VFD $6,261.91 $6,261.91 Mat Su Area Haines VFD $6,000.00 $6,000.00 Southeast Alaska Hyder VFD $6,696.00 $6,696.00 Southeast Alaska Sitka FD $6,233.40 $6,233.40 Southeast Alaska Saint Paul Dept. of Public Safety $7,000.00 $7,000.00 Southwest District Native Village of Eagle $6,999.63 $6,999.63 State of Alaska Protection Dot Lake VFD $6,750.00 $6,750.00 Tok Area Office Tok VFD $6,354.55 $6,354.55 Tok Area Office Gakona VFD $6,948.00 $6,948.00 Valdez-Copper River Area Office GlennRich Fire Rescue $6,999.65 $6,999.65 Valdez-Copper River Area Office Kennicott/McCarthy VFD $6,291.00 $6,291.00 Valdez-Copper River Area Office Kenny Lake VFD $7,000.00 $7,000.00 Valdez-Copper River Area Office Valdez FD $6,300.00 $6,300.00 Valdez-Copper River Area Office GRAND TOTAL $266,198.11 $259,198.11 Resolution 2024-027 79 Resolution 2024-027 80 RECEIVED MAR 2 0 2024 PORT AND COMMERCE ADVISORY BOARD (PACAB) APPLICATIONOFFICE OF THE CITY CLERK (j^e,c^k:y ^ r ^NAME: STREET ADDRESS: "T-SoS D i MAILING ADDRESS: f'(^- B^X HOME TELEPHONE: Z /U' BUSINESS PHONE: EMAIL: heckyC^lAA/'A^ ^- LENGTH OF RESIDENCY IN THe' sIeWARD AREA: PRESENTLY EMPLOYED hS>.Ot^M^K ^ K/l/rTf-JS C<?c\AH-<y S-t<pKe. List any special training, education or background you have which may help you as a member of the Board: X haue. y €<?/*> Way^ 'fo h^{jY C T Have you ever been involved in port operations? If so, briefly describe your involvement: U^<fjLhe<^ — V\en\/e bf> ■e^^oolcs AfiK yeb^kj ^ I am specifically interested in serving on the Port and Commerce Advisory Bo^r^ecause: ^ X T^gg/ -bhirS i s /'/yg hi>Ainci j: /fAf 5 e-Ri/l >v Have you ever served on a similar board elsewhere? j^Yes [^No If yes, where? Are you available for meetings at noon (second Wednesday of each month)? y Yes [No If appointed, are you willing to travel occasionally)?^ Yes [ |No When? l)/iAAAA^ IGN^TURE DATE / T Clerk's Note - Applicant has been notified of correct meeting schedule. Form has been updated. Agenda Item: Appoint Becky Dunn to PACAB with a term set to expire July 2024 81 RECEIVED MAR 2 6 2024 PORT AND COMMERCE ADVISORY Blf.itiffi � At§IB) APPLICATION CITY CLERK NAME Jo�v\t\9 \..ii.29. d sTREET ADDREss: t6fG fh.et11r& �r .f'e�Jh cJ A<. qq,(Lf MAILING ADDRESS: y. D, ]h') >c \ 2 ::?£ , Se.L< l!J.,(ci .4k <2<:¼G 4HOME TELEPHONE: .A/ /A_ BUSINESS PHONE: 90 :+-Ct> T (2 �8 (' t ' EMAIL>&;¼S,.\qc,:-\; @--WAJ!-1\ \@L-yt LENGTH OF RESIDENCY�HE SEWARD AREA: 9/'Zfoz...3 -7----=-��------ PRESENTLY EMPLOYED AS:---'-tt-_V,._...,,_k(,.._,..__ .. ��__,K'-""--------'G'--=o__,V\'---",'--'k,--,....=ee_c_./"-tQ+-"-�__,__,-,_/ __ _ List any special training, education or background you have which may help you as a member of the Board: ,� ye> <5 ell e.Vv.{) Cc �ed" 2\ t v5' \ Yl ±1nJ,Ac S'.¼ \ �t A l>::\--(( y Have you ever been involved in port £etations? If so, briefly describe your involvement: Lt )'a(�' <9il\c �Q c(C .. .V'-uJse S;..Wf <;'-ffbt :i I am specifically interested in serving on the Port and Commerce Advisory B,oard because: 1!�,: �!};\!�; v �fee°< -ffi V �� R Have you ever served on a similar board elsewhere?OYes fNo lfyes, where? ___________ When? __________ _ Are you available for meeting! at noon (second Wednesday of each month)?'8J_Yes ONo If appointed, are you willing to travel occasionally)�Yes ONo Clerk's Note - Applicant has been notified of correct meeting schedule. Form has been updated. Agenda Item: Appoint John Howard to PACAB with a term set to expire July 2024 82 Planning & Zoning Commission Meeting Minutes Volume 8, Page 45 City of Seward, Alaska February 6, 2024 CALL TO ORDER I The February 6, 2024 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Clare Sullivan. OPENING CEREMONY Commissioner Charbonneau led the Pledge of Allegiance to the flag. ROLL CALL There were present: Clare Sullivan presiding, and Vanessa Verhey Brenan Homseth Nathaniel Charbonneau Sean Ulman Comprising a quorum of the Commission; and Courtney Bringhurst, Acting Community Development Director Kris Peck, City Clerk Excused-None Absent-None Vacancies- TwoI CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA AND CONSENT AGENDA Approval of Agenda and Consent AgendaMotion (CharbonneauA^erhey) UnanimousMotion Passed The clerk read the following approved consent agenda items: Approval of the January 9, 2024 Planning and Zoning Commission Meeting Minutes SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards - None City Administration Report. Acting Community Development Director Courtney Bringhurst noted the Community Development office had been re-arranged and had a new main entrance. The new CommunityI 83 City of Seward, Alaska February 6, 2024 Planning & Zoning Commission Meeting Minutes Volume 8, Page 46 Development Director Daniel Meuninck would be starting next Monday and he would attend the next Planning & Zoning meeting.I Other Reports and Announcements - None Presentations - None PUBLIC HEARINGS -None UNFINISHED BUSINESS Resolution 2024-004, of the Planning and Zoning Commission of the City of Seward, Alaska, Granting a Conditional Use Permit to Resurrection Bay Investments LLC to Implement a Planned Unit Development, Including the Development of Streets, Utilities, Dwellings, and Residential Docks, on Lots 1-11 and Tracts B-D, Mount Alice Estates Planned Unit Development, Phase 1; Within a Multi-Family Residential (R3) Zoning District (This resolution was amended and Postponed on the January 9, 2024 Meeting) Motion (Hornseth/Charbonneau)Approve Substitute Resolution provided as a Laydown 2024-004 IThe substitute Resolution 2024-004 was amended in Section F number 11 to read: lighting must provide direct downward illumination. All street A motion to postpone Resolution 2024-004 to April 2, 2024 failed. Main Motion as Amended Passed Unanimous NEW BUSINESS Other New Business Items Discuss work session topic for February 20, 2024 The work session topic would be a discussion of the Comprehensive Plan. Following the work session there would be an Appeal Hearing for Bear’s Den Alaska Lodging at 7:30 p.m. INFORMATIONAL ITEMS AND REPORTS 1) Work session on February 20, 2024 at 6:00 p.m. 2) Regular Meeting on March 5, 2024 CITIZEN COMMENTS - None I 84 City of Seward, Alaska February 6, 2024 Planning & Zoning Commission Meeting Minutes Volume 8, Page 47 COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTSI Bringhurst said thanked the commission for their work and felt that hard questions led to a better product in the end. Hornseth thanked the commissioners for their work on Resolution 2024-004. Ulman thanked his fellow commissioners and administration. He appreciated everyone coming to the meetings with an open mind. Sullivan thanked everybody for all their hard work. Making these tough decisions was a balancing act of benefiting the community and benefiting the individual. The Planning & Zoning Commission was breaking into a lot of new territory lately. Sullivan also thanked the clerk’s office for assistance with questions. ADJOURNMENT The meeting was adjourned at 7:37 p.m. CrUi-i -Clare-Sullivan- Cav'd Cfn'scvold ChairI Kris Peck City Clerk •('seal !•\ / Xffi'OF td"' (City Seal) I 85 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes March 6, 2024 Volume 4, Page 146 CALL TO ORDER The March 6, 2024, regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chair Bruce Jaffa. OPENING CEREMONY Harbormaster Tony Sieminski led the Pledge of Allegiance to the flag. ROLL CALL There were present: Bruce Jaffa, presiding, and Benjamin Smith Dwayne Atwood Tom Miller Melissa Schutter comprising a quorum of the Board; and Jason Bickling, Assistant City Manager Tony Sieminski, Harbormaster Jodi Kurtz, Deputy City Clerk Excused – None Absent – None Vacant - Two CITIZEN COMMENTS ON ANY SUBJECT - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Atwood/Smith) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approve February 7, 2024, Port and Commerce Advisory Board Meeting Minutes. SPECIAL ORDERS, PRESENTATION, AND REPORTS Proclamations and Awards – None City Administration Report Assistant City Manager Jason Bickling referred to his report in packet. He provided an update on the city’s contract agreement with Matanuska Electric Association. Bickling also 86 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes March 6, 2024 Volume 4, Page 147 provided information on the new Public Works building design. He stated that when the plans get to 65% design phase it will go to City Council with a presentation before moving on to the 95% design. Schutter asked if the Police Dispatch was closing and outsourcing the dispatch services to Soldotna. Bickling responded that the Seward Police Dispatch had no plans to close. Harbormaster Tony Sieminski referred to his written report in the packet. The Harbor Department was conducting interviews for the Deputy Harbormaster position. Sieminski also provided updates on the U.S. Coast Guard land acquisition and replacement of certain docks. Other Reports and Announcements Alaska Railroad Report Seward Port Manager Dwayne Atwood referred to his report in the packet. Atwood commented that the main rail line was still closed due to the maintenance at Trail River and Falls Creek. The 2024 cruise ship schedule was currently up to a 92-ship season (104 docking days). Atwood also provided updates on capital projects and the removal of the blue coal terminal. Presentations – None UNFINISHED BUSINESS - None NEW BUSINESS- None Resolutions - None Other New Business Discuss SMIC Development Plan Sieminski said he was available to answer specific questions from the board. He noted that everything on the current SMIC Development Plan was completed, with the exception of installing more power pedestals throughout the yard and adding sewer and water in that area. PACAB and city administration discussed public restrooms and other facilities being installed as the area was developed. There was also discussion on the Fourth of July Beach parking situation, flooding, and JAG expansion. Discuss Housing Jaffa provided background on the various housing issues and how PACAB was involved. Jaffa referred to the housing information in the PACAB Packet as well as a laydown. 87 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes March 6, 2024 Volume 4, Page 148 PACAB and city administration discussed affordable housing, employee housing, family housing and other issues regarding the housing issues in Seward. Jaffa questioned if PACAB still wanted to continue pursuing the housing issue. The board said they were still interested in housing and requested to see more presentations from Seward realtors. INFORMATIONAL ITEMS AND REPORTS Reminder of Meetings-Work Session meeting Wednesday, March 20, 2024. Topic: South Harbor Uplands/New Harbormaster Building Regular Meeting on Wednesday, April 3, 2024. CITIZEN COMMENTS Casie Warner, inside city limits, was excited about more discussion on housing issues. Warner updated the board on the childcare situation in Seward in regard to licensed childcare providers. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bickling said he appreciated Casie Warner’s work in the field of childcare. He noted in his experience hotels were becoming more affordable than bed & breakfasts. He hoped solutions could be found for more affordable housing and childcare. Sieminski said there were a lot of complex housing issues and there was no simple cookie- cutter solution. He looked forward to the next meeting. Schutter thanked Casie Warner for her comments and updates on childcare both inside and outside city limits. She said PACAB was having great conversations that would benefit the Seward community. Atwood thanked PACAB for the excellent conversation on complex issues such as housing in Seward. He said that finding an easy solution to the complex problem was not realistic. Atwood thanked Casie Warner for the information on childcare. Smith thanked Casie Warner for her comments. Smith commented on Alaska’s electric rates in regard to other states. As the rates go up, Smith encouraged others to find ways to economize and save money. He said PACAB had great discussions and was glad there was a public board to air these issues. Jaffa thanked the board members for their attendance. Jaffa believed PACAB made valuable contributions to the community and encouraged others to join the board. He looked 88 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes March 6, 2024 Volume 4, Page 149 forward to more discussion on childcare and housing. Jaffa was optimistic that positive change lay ahead for the Seward community. ADJOURNMENT The meeting was adjourned at 1:49 p.m. _____________________________ _________________________________ Jodi Kurtz Bruce Jaffa Deputy City Clerk Chair (City Seal) 89 1 4/10/2024 4:30 PMCouncil Calendar SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 April 2024 SuMo TuWe Th Fr Sa 123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 May 2024April 2024 Mar 31 Apr 1 2 3 4 5 6 7:00pm P&Z Meeting 12:00pm PACAB Mtg 7 8 9 10 11 12 13 7:00pm Rescheduled CC Mtg (Council Chambers) 5:30pm HPC WS & Mtg 14 15 16 17 18 19 20 7:00pm CC Mtg 6:00pm P&Z Work Session (Council Chambers) 12:00pm PACAB WS 21 22 23 24 25 26 27 7:00pm Rescheduled CC Mtg (Chambers) 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & Museum (239 6th Ave, 28 29 30 May 1 2 3 4 5:30pm CC Work Session (Providence Update) 7:00pm CC Mtg SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 90 2 4/1/2024 10:27 AMCouncil Calendar SuMo TuWe Th Fr Sa 123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 May 2024 SuMo TuWe Th Fr Sa 12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 June 2024May 2024 Apr 28 29 30 May 1 2 3 4 12:00pm PACAB Mtg 5 6 7 8 9 10 11 7:00pm P&Z Meeting 12 13 14 15 16 17 18 7:00pm CC Mtg (Council Chambers) 12:00pm PACAB WS 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & 19 20 21 22 23 24 25 6:00pm P&Z Work Session (Council Chambers) 26 27 28 29 30 31 Jun 1 Memorial Day 7:00pm CC Mtg SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 91 3 4/1/2024 10:27 AMCouncil Calendar SuMo TuWe Th Fr Sa 12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 June 2024 SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 July 2024June 2024 May 26 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 7:00pm P&Z Meeting 9 10 11 12 13 14 15 7:00pm CC Mtg (Council Chambers) 16 17 18 19 20 21 22 6:00pm P&Z Work Session (Council Chambers) 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & Museum (239 23 24 25 26 27 28 29 7:00pm CC Mtg (Chambers) 30 Jul 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 92