HomeMy WebLinkAboutRes2004-102
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER FOR AN AMOUNT NOT TO EXCEED $24,000 TO NC MACHINERY
FOR THE REPAIRS OF THE CITY'S 1982 140G MOTOR GRADER AND
APPROPRIATING FUNDS.
WHEREAS, during routine maintenance of the city's 1982 caterpillar 140G
motor grader, excessive slack was found in the articulation main pins; and
WHEREAS, The City's facility does not have the capability of performing this
type of repair; and
WHEREAS, NC Machinery is the only authorized Cat dealership in Alaska who
can provide a warranty on parts and labor for repair work on the City's 1982
Caterpillar 140G motor grader; and
WHEREAS, inspection of the grader by NC Machinery's mechanics identified
additional repair work; and
WHEREAS, City Code ~6.10.120(5) allows for an exemption from the normal
bid process for "supplies, materials, equipment or contractual services which can only be
furnished by a single dealer".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that
Section 1. Competitive procurement procedures for the repair on the city's 1982
140G motor grader are not required for the reasons described in the recitals above, which
recitals are incorporated herein by this reference and authorize the City Manager to issue
a purchase for an amount not to exceed $24,000 to NC Machinery for the repairs.
Section 2. Funds in the amount of $24,000 are hereby appropriated from the
General Fund Fund balance, account number 101-0000-3050 to the Street Departments
account number 101-1310-5380.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
25th day of October 2004.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-102
THE CITY OF SEWARD, ALASKA
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Vanta Sb: fer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Branson, Clark, Lorenz, Shafer
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Agenda Statement
Meeting Date: October 25, 2004
Through: Phil Shealy, City Manager
Through: W.C. Casey, Director of Public Works
From: Saundra Fletcher, Admin. Assistant Public Works
Agenda Item: Repair on the City’s 1982 140G motor grader
BACKGROUND & JUSTIFICATION:
During routine maintenance of the city’s 1982 Caterpillar 140G motor grader, excessive
slack was found in the articulations main pins. Our facility does not have the capability of
performing this type of repair.
The city’s mechanics contacted NC Machinery, who specializes in Caterpillar repair.
They are the only authorized Cat dealership in Alaska who can provide a warranty on
parts and labor for repair work. The grader was shipped to Anchorage for the repairs.
After inspecting the grader, NC’s mechanics found further problems with the grader. An
estimate was obtained for an amount not to exceed $24,000. See attached “Repair
estimate quote”.
§
City Code 6.10.120(5) allows for an exemption from the normal bid process for
“supplies, materials, equipment or contractual services which can only be furnished by a
single dealer”. Administration is requesting approval to issue a purchase order to NC
Machinery for an amount not to exceed $24,000 for the repairs to the 1982 Caterpillar
140G motor grader as NC Machinery is the only authorized Cat dealership in Alaska who
can warranty the parts and labor for the repair work.
CONSISTENCY CHECKLIST:
Yes No
1. Comprehensive Plan ___ ___
2. Strategic Plan ___ ___
3. Other ___ ___
4. Not applicable X ___
FISCAL NOTE:
Funding for an amount not to exceed $24,000 for the repairs on the city’s 140G motor
grader will come out of the General Fund Fund Balance line item 101-0000-3050, and
transferred into the Street Department’s line item 101-1310-5380.
Approved by Finance Department: ________________________
RECOMMENDATION:
Council approve Resolution 2004-102, authorizing the city manager to issue a purchase
order for an amount not to exceed $24,000 to NC Machinery for the repairs of the city’s
1982 140G motor grader and appropriating funds from the General Fund Fund balance.