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06102024 City Council Packet
• • Agenda Pack t S ward City COU C11 Al Jf 5 • 4 V J I y� Photo by Kris Peck o U e City Beginning at 7:00 p.m. City Council Meeting Agenda June 10, 2024 1 | Page The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Mike Calhoon Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, June 10, 2024 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS A. Proclamations and Awards 1) Proclamation for Flag Day…………………………………………….………….Pg. 5 2) Proclamation for Lee Poleske Day……………………………………….………Pg. 6 B. City Manager Report…………………………………………………………………Pg. 8 C. City Clerk Report - None D. City Attorney Report…………………………………………………………………Pg. 15 E. Other Reports and Announcements F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1) Presentation of Historic American Buildings Survey Plaque by Iris Darling for Brown & Hawkins 2) Presentation Water and Sewer Rate Study by Bryan Mantz City Council Meeting Agenda June 10, 2024 2 | Page 7. CONSENT AGENDA (also marked with an asterisk *) A. Minutes of Preceding Meeting 1)* Approval of the May 28, 2024 City Council Meeting Minutes………………….Pg. 17 B. Introduction of Ordinances – None C. Resolutions 1)* Resolution 2024-031: Authorizing the City Manager to Purchase from Anixter, Electric Materials in the Amount of $233,692.38 Plus a 10% Contingency and Appropriating Funds……………………………………………………………..Pg. 21 2)* Resolution 2024-032: Authorizing the City Manager to Purchase Transformers from General Pacific in the Amount of $128,409.00 Plus a 10% Contingency and Appropriating Funds……………………………………………………………..Pg. 38 3)* Resolution 2024-033: Authorizing the City Manager to Enter into a Two-Year Facility Use Agreement Between the City of Seward and the Alaska Vocational Technical Center for the Use of the Student Services Building for Public Recreation.…….Pg. 49 4)* Resolution 2024-034: Approving a Horizontal Layout for the Printed Version of the Official Seward Zoning Map, Which Will Display All Zoned Lands Within the Seward City Limits……………………………………………………………...………..Pg. 64 D. Other Items 1)* Re-appoint Mary Ann Benoit to the Historic Preservation Commission with a term set to expire in May 2027……………………………………………………………Pg. 70 2)* Re-appoint Dona Walker to the Historic Preservation Commission with a term set to expire in May 2027………………………………………………………………Pg. 71 8. PUBLIC HEARINGS (Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.) A. Ordinances for Enactment 1) Ordinance 2024-009: Amending Seward City Code 15.10.226 – Land Uses Allowed Table, Prohibiting Cluster Subdivisions in all Zoning Districts…………………Pg. 72 9. UNFINISHED BUSINESS – None 10. NEW BUSINESS A. Resolutions – None B. Other New Business 1) Discuss a letter of support for officially naming Mount Kenny Baker………….Pg. 85 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Minutes City Council Meeting Agenda June 10, 2024 3 | Page 1) May 7, 2024 Planning & Zoning Commission Meeting Minutes……….………Pg. 87 B. Other Items 1) Upcoming City Council Meetings a. Monday, June 24, 2024 City Council Regular Meeting Cancelled b. Monday, July 8, 2024 City Council Regular Meeting 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION – None 15. ADJOURNMENT PROCLAMATION %WEREAS, flag Day is celebrated on June 14 in the UnitedStates; and IWEREAS, this commemorates the adoption of the flag of the United States which happened that day by resolution of the second Continental Congress in 1777; and %NEREAS, in 1916, President �[Noocfrow `YVilson issued a proclamarion that officially established-lune 14 as Flag may; and %WE R EAS, in August 1949, rational flag Day was esta6fishecf by an Act of Congress;and %WEREAS, tFie week starting Tune 9� is designated as ""National flag Week'; and %NEREAS, many citizens have diedprotecting it; and RWEREAS, our flag is representative of our incfeperccfence, our unity as a nation and has a proud andBlorious history. NOW THEREFORE, I, Sue McClure, Mayo r of the City of Seward, Alaska, do hereby encourage a��citizens of Seward to fly the American Flag witk pride in observance of flag Day, Friday,Tune 14, and show our respect to tke flag, our culture, our nation, and its designers and makers. Dated this 1 Oth day of dune 2024. THE CITY OF,SEWARA ALASKA Sue McClure, Mayor 5 PROCLAMATION WHEREAS, Lee Poleske was born in Manilla, Iowa on July 17, 1937; and WHEREAS, Lee enlisted in the Army at age 23 and served overseas in Germany as a Specialist with Technical Skills in the Intelligence Division and was honorably discharged in 1963; and WHEREAS, in July 1964 he accepted a job teaching high school in faraway Seward, Alaska only four months after the devastation of the Great Alaskan Earthquake; and WHEREAS, he taught social studies, photography, Spanish, and history for the next 26 years and retired in 1990; and WHEREAS, Lee joined the fledgling Resurrection Bay Historical Society in 1966 and within a few years was elected president; and WHEREAS, Lee became an integral part of the community, also serving on the Seward Hospital Board, the Seward Community Library Board, and the Alaska Gold Rush Centennial Commission; and WHEREAS, by 1971 Lee had a volunteer job as director of the Seward Museum, then located in a former post office on Third and Jefferson below the present Senior Citizen Center; and WHEREAS, for the next 41 years, “Mr. Seward Museum” curated the collections, created interesting displays, manned the front desk, developed programs for school groups, answered endless questions from visitors and researchers from all over the world; and WHEREAS, Lee received the Seward Historic Preservation Award twice and the Alaska Historical Society and Museums Volunteer of the Year award for the State of Alaska; and WHEREAS, in the late 1970s, he became a founding member of the Seward Iditarod Trail Blazers and continued to serve on the Board as historian, newsletter editor and producer until his passing; and WHEREAS, Lee was a legend for walking everywhere and created the popular “Walk the First Mile” brochure along the bike path to encourage others to walk and learn about the Iditarod National Historic Trail; and WHEREAS, he and Dan Seavey gave countless public educational programs about the historic Iditarod Trail to teachers, schools, and organizations, inspiring generations of youngsters and their adults; and WHEREAS, Lee researched archives, microfiche files, and old Seward newspapers for nuggets of interesting information and then created fascinating “Bits of History” videos, and organized and compiled over 3000 obituaries for the Seward Obituary Index; and WHEREAS, his interest in Seward obituaries led to the tradition of his famous Summer Solstice Cemetery Tours starting in 2006; and 6 WHEREAS, Lee’s last cemetery tour theme on June 21, 2023 was “People Who Should Be Remembered”; and WHEREAS, Lee Poleske died at home in August of 2023 at the age of 86. NOW, THEREFORE, I, Sue McClure, Mayor of Seward and former high school student of Lee Poleske, hereby declare June 22, 2024 as Lee Poleske Day in honor of a beloved Seward treasure who diligently served our community for 59 years. Lee is a person who will be remembered. Dated this 10th day of June 2024 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 7 City Manager Report Hi all, I will be absent from the June 10 Council meeting while attending the Government Finance Officer Association annual meeting in Orlando with Finance Director Sully – with temperatures of 100 degrees and a UV Index of 11 (I did not know it went that high!). I’m looking forward to many of the sessions, including Rethinking Financial Reporting and Designing the Blueprint for a Better Budget. I’ll also be participating as a panelist with other City Managers. I’m excited to report back, and hopefully don’t have too much of a sunburn. Over the past few weeks, we’ve been working on a few big projects outside of the day-to-day. As mentioned at the last meeting, we submitted the EPA Clean Ports grant for shore power at the Cruise Ship Dock. I’m hopeful we’ll receive the funding and should find out by September if we do. HB 307: I’ve also started participating in a Transmission Subcommittee in response to the passing of HB 307 in the Alaska House which seeks to unify the transmission system that runs along the corridor from Fairbanks to the Kenai Peninsula (aka the Railbelt). This is in the early stages, and an exciting process to be involved in. Public Safety Feasibility Study: Chief Crites, Deputy City Manager Bickling, and R&M discussed the Fire Department portion of the Public Safety Feasibility Study at the Planning and Zoning Work session on June 4th. We are waiting for some information on several potential locations before we do the same with the Police Department portion of the study. Legal: We are continuing to work with our attorneys on a number of different legal fronts including the CEA Rate Case and compliance lawsuits. We are getting close to a favorable resolution on one of the compliance cases. We cancelled the June 24 meeting (I’ll be in ICS training in Fairbanks), so I hope everyone has a safe and happy 4th of July holiday! And feel free to email me at ksorensen@cityofseward.net in the interim. Cheers, Kat Library and Museum – Sue Drover, Director Library Operations •Summer operating hours for the Library & Museum (May 1 – Sep 29) o Tuesday – Friday 9am – 6pm; Saturday 9am – 5pm •Staffing: We are fully staffed •Patron Statistics (May 1 – 25, 2024): 19 working days, we served 9,245 patrons, averaging 486 visitors daily. Additionally, we facilitated 64 events, 39 Shushbooth reservations, and proctored 4 exams during this period •10 passports this month to date 8 Library Programs • Summer Reading Program The first program was Wednesday, May 29th at the Bear Creek Weir. There were 25 students in attendance with 5 to 6 parents present. The feedback we received was very positive, the kids really enjoyed the hands-on educational experience. We have 60 students and 16 adults registered for this program. • We have received requests from Seniors for the Library on Wheels program and will be filling our requests next week. This program provides library materials to patrons who cannot physically come to the library. Their requests are delivered by the Senior Center Meals on Wheels drivers on Fridays. • Plans for the traveling exhibition Americans and the Holocaust continue. I am working with the curator to have an exhibit in the museum simultaneously showing what was happening in Seward and Alaska. I am working to put together the mandatory 4 programs and we have booked several school field trips for September. Additionally, I have tentatively scheduled Rebecca Erbelding, PhD, Historian, USHMM to speak at our Opening Reception scheduled Friday, August 30th. I will be reaching out to her to finalize these plans. • Inter-Library Loan (ILL): This program is flowing nicely. Our staff have been able to process the requests in a timely manner and are very comfortable with the process. This month we received 111 books from other libraries for our patrons and sent out 65 from our library. Museum Operations • Museum Summer Admission Hours (May 1 to September 29) o Hours: Tuesday – Friday: 9am to 6pm; Saturday: 9am to 5pm; Sunday: 1pm to 4:30pm o Admission price is $5.00 • May Attendance: 526 Visitors • Alaska: Anchorage, Fairbanks, Kasilof, Kenai, Kodiak, Nikiski, Wasilla • United States: Alabama, California, Florida, Georgia, Hawaii, Indiana, Kentucky, Maryland, New Hampshire, New Jersey, New York, Oregon, South Dakota, Texas, Utah, Wisconsin, Wyoming • International: Australia, Canada, England, New Zealand Exhibitions • Seward Tsunami Swim Club Window Display: Discover the Seward Tsunami Swim Club and how it has been a cornerstone of the Seward community for decades. Whether you were a once a member, you know someone on the current swim team, or simply curious about the world of swimming, come check it out! (On Display June 4 – August 31) • May is for Historic Preservation Month! In honor of Historic Preservation Month, the Seward Museum is proud to present a small display in the Library Hallway celebrating the rich heritage of our historical buildings & sites. Fire Department – Chief Clinton Crites • There are 28 new building permits issued and we have responded to 168 calls for service year- to-date 9 • We provided a safety team for the annual Bear Bell Race on June 7th! Way to go Kiddos! With the recent tragic boating accident, please take a moment to review a few steps before heading out onto the water: • Assess the risk before you go. Consult charts, local boaters and tide tables, and check the weather forecast. • Based on your risk assessment, make a GO/NO GO decision. Remember, it is better to be on shore wishing you were on the water than to be on the water wishing you were on the shore • If you decide to go, file a float plan. The plan should include a description of the boat, boat registration, the names of everyone on the boat, planned destination and route, expected return date, and when and who to call for help • Make sure you have the required and recommended equipment for your boat, including life jackets, emergency communication and signaling tools, and a reboarding device • You can find more information on carriage requirements, float plans, and pre-departure checklists at AlaskaBoatingSafety.org Seward Parks and Recreation Department – Melanie Hauze, Director Sports & Recreation: • Sports and Rec held our annual Exit Glacier Marathon on Saturday May 18th with around 70 participants with an even bigger cheering crowd • We hosted our last Jam Session with 6 people coming together to create some great music! • Our weekly Zumba class has picked up speed with over 8 participants coming • Open Basketball EXPLODED with over 50 participants • We opened the summer with an outdoor tie-dye and ice cream social event • We hosted our only skate night of the month and kids were excited to have the event back • June is here with many new and fun summer events - check it out in our attachments! Campgrounds • Campground operations are running smoothly • Every weekend is booked solid throughout the Summer Park Maintenance and Parking • Park improvements • Ballfield maintenance • Cemetery upkeep • 24 volunteers have planted flowers in gardens around the Seward area • Working on Parking Shack improvements for staff operation Seward Harbor and SMIC – Tony Sieminski, Harbormaster Seward Harbor • Finance Director, Jusino and Harbormaster Sieminski met with Financial Advisors for Z float Expansion project on 5/28/24 to discuss funding; we are expecting a response within a few weeks • Harbor Office Administration position is still available • No major issues were reported during Harbor opening weekend May 17-19 • The department is conducting the online portion of CPR and First Aid certification training • 50-ton lift schedule is increasing, and we continue to train newer employees in its operation 10 • On May 21, the Harbormaster, Deputy City Manager and Mayor welcomed the USS Ted Stevens Commissioning Committee to Seward. The purpose of the visit was to review Alaska’s premier ports as possible locations for the commissioning of the USS Ted Stevens, the Navy’s newest guided-missile destroyer, in 2026. The committee will make their recommendation within a week, and the Secretary of the Navy will make that final decision within four to six weeks • On May 22, Seward hosted the 18th Annual Combat Fishing Tournament, the largest military appreciation tournament in the U.S.! It provides 165+ service members the opportunity to experience deep-sea fishing in Alaska SMIC • North Dock interest for the second half of May and extended into all of June has been above average with phone calls daily for available space for that facility • 300-ton lift schedule increasing and continuing to train newer employees in its operation Public Works – Doug Schoessler, Director • The City of Seward Public Works Water Department received the Alaska Rural Water Association’s “2023 Water System of the Year” award for upgrades including: “projects for onsite disinfection generation with a new pumphouse, and a new water storage tank. They are proactive in maintenance work and response to customer issues, and they have operators who are dedicated, trained and certified for the water system including backflow prevention on the systems.” Congratulations to the Water Operators for a job well done! • We were also able to update the City’s Source Water Protection Plan with the help of ARWA. This plan is to protect the City’s water supply from contamination. This provided us a full binder with a management plan for all municipal wells and water systems in town and across the bay at SMIC Police Department – Chief Alan Nickell • We celebrated another annual running of the Torch Run for Special Olympics on May 18th. Officer Ballard ran the race, and we thank him for his support. Officer Adams, being an overachiever, decided to run both the Torch Run and the longer 5k Exit Glacier Run at the same time and he came in second place. That’s a pretty impressive display of fitness, don’t run from him unless you’re in a car. It was also nice to see former public safety dispatcher, and Seward’s own, Joevahnta Usugan-Weddington stopping by to run the race. We miss you, Joe! 11 • Summer is here and school is out. Please keep an eye out for people, especially kids, as they are around during all hours of the day and evening moving from place to place. In this same vein, please ensure you come to complete stops at stop signs. Too many people roll through them. Maybe you can see the cars coming on the roadway, but are you paying attention to the bicycle on the bike path about to cross in front of you? Probably not. Community Development – Danny Meuninck, Director • Community Development attended the kickoff meeting of the Seward-Moose Pass trails working group which organized to identify, prioritize, and implement improvements and developments on the Iditarod National Historic Trail and Alaska Long Trail System • A Steering Committee was organized to help put together the KPB Comprehensive Safety Action Plan as part of the Safe Streets and Roads For All Grant. The committee held their first meeting and will meet monthly moving forward. Community Development Director Daniel Meuninck and Planning and Zoning Commissioner Brenan Hornseth are representing the City of Seward on this Steering Committee • Community Development Director Daniel Meuninck attended and completed his ICS 300 training • The Planning and Zoning Commission held a work session with the city regarding the proposed location of the new fire station • The Planning and Zoning Commission is still looking to fill their final seat on the Commission. A recorded informational session about the Commission is posted on the Community Development website for any interested Seward citizens. Commissioners receive $100 per month for their participation on the Commission Finance Department – Sully Jusino, Director Utility Billing • Following the FY24 Electric Tariff, summer rates are included in May’s billing, reflecting usage from 4/15/24 to 5/15/24. • Our Finance and Utility Assist team is taking a proactive stance in preparing for the first round of utility disconnections. This action is in response to accounts in delinquency status and will be 12 implemented as soon as weather conditions permit. We also provide deferred payment plans and information on assistance organizations. Please feel free to reach out to our Utility Department with any queries or concerns. • 2024 Water Quality Reports for Seward and Seward Marine Industrial Center (SMIC) are now listed at https://www.cityofseward.us/departments/public-works at the bottom of the page Finance • The Finance Director continues to work with the Harbormaster to provide financial advice on the Float Expansion Project on projected revenues and analysis of the Harbor Fund debt. • The Finance Director is working with the Parks & Rec director to review the AVTEC contract and analyze expenses for a local vendor regarding use of the port-a-potty for this summer season. • Finance continues to work with the auditors performing our annual audit. Currently, we are working with Providence for the asset portion of the financials. • We are pleased to announce that the Finance Payroll position has been filled. Sarka Calocci has accepted the position, and we are grateful for her contribution to our team. • We are actively implementing a cross-training program, a strategic move that will enhance our team's versatility and efficiency in handling internal areas of our department. IT Department – Dustin Phillips, Director Tech Tip: Change Default Passwords of All Devices When you get a new WiFi router, or piece of connected technology, the first thing you should do is change any default admin passwords on the device. Not doing so could leave an open door to your data. These default logins are readily available on manufacturer’s websites and user manuals for anyone to find and use. 13 Department Job Title # of Positions Filled Administration City Manager 1 1 Deputy City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL:4 4 Finance Director 1 1 Deputy Finance Director 1 1 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 0 Accounting Technician - Utilities 2 2 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 1 1 TOTAL:9 8 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 2 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Building Maintenance Technician 2 2 TOTAL:13 12 Community Development Director 1 1 Planner 1 1 Executive Assistant 1 1 TOTAL:3 3 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 3 Plant Operator 2 2 TOTAL:10 7 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Fire Marshal 1 1 Firefighter/EMT 1 1 Seasonal - Summer Laborer 1 1 TOTAL:7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 1 Harbor Worker II 6 6 Harbor Worker III 1 1 Seasonal - Summer Laborer Part-Time 1 0 Seasonal - Summer Laborer Full-Time 1 1 TOTAL:14 12 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL:3 3 Library Director 1 1 Deputy Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal - Aides 2 2 TOTAL:7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 0 Corrections Officer 4 0 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 5 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL:27 18 Parks & Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal - Summer 14 12 Seasonal - Winter 3 0 TOTAL:24 19 City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 1 Executive Assistant 1 1 TOTAL:3 3 Total number of authorized positions:124 Total number of filled positions:103 City of Seward - Human Resources Manager Report Staffing Information 14 MUNSON, CACCIOLA & SEVERIN LLP A T T O R N E Y S A T LA W S U I T E 4 0 2 1 0 2 9 W E S T T H I R D A V E N U E A N C H O R A G E , A L A S K A 9 9 5 0 1 TELEPHONE: (907) 272-8401 bcf@bcfaklaw.com June 5, 2024 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: May Status Report Dear City Council: This is our status report covering activity on legal matters worked on during May 2024. General Matters: We continued work on a proposed ordinance regarding marijuana establishment licensing. We advised on several new public records requests. We reviewed a contract for elevator maintenance. We reviewed and advised on the AVTEC Facility Use Agreement. We continued to advise on the fire suppression maintenance contract. Electric Utility: We continued work on the CEA rate case. We have begun preparing for trial which is scheduled to go from June 17th to July 19th. CEA has responded to Seward’s discovery request on reply testimony. We continue to participate and monitor motions made by other parties. We advised on collecting on a long-overdue bill from an estate. Personnel: We advised on several ongoing personnel issues. We responded to the complaint made to the Alaska Occupational Safety and Health agency alleging retaliation for reporting a safety concern, and we responded to a new complaint with the Alaska State Commission for Human Rights alleging retaliation. We settled an older discrimination complaint after the Alaska State Commission for Human Rights approved a small no-fault settlement at a settlement conference. Planning: We continue to litigate the McDonald matter, including filing seven pleadings or notices. A bench trial in Seward is currently scheduled for June 19th, which we will continue preparing for. The court has granted one substantive motion in the City’s favor already. We reviewed and advised on 15 Status Report to Seward City Council June 5, 2024 Page 2 of 2 several planning projects. We sent out correspondence to advance multiple matters, including the Mt. Alice planned use development. We provided brief advice on the comprehensive plan. Port and Harbor We continued negotiations with the owner of an abandoned vessel. We advised on assignment of a lease and assisted in negotiating it. We advised on enforcement of the tariff as it pertains to passenger fees. We advised regarding an encroachment on City property. Litigation We advised the City regarding lawsuits by a former inmate against a former corrections officer and the Chief of Police. We have worked with insurance defense counsel to defend against the claims. You can expect to receive our next status report by July 3. Very truly yours, MUNSON, CACCIOLA & SEVERIN LLP Samuel C. Severin 16 City of Seward, Alaska City Council Meeting Minutes May 28, 2024 Volume 42, Page CALL TO ORDER The May 28, 2024, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Mike Calhoon Kevin Finch Randy Wells Robert Barnwell Julie Crites comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused – None Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda Wells requested the Introduction of Ordinance 2024-009 be removed from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the May 13, 2024, City Council Meeting Minutes 17 City of Seward, Alaska City Council Meeting Minutes May 28, 2024 Volume 42, Page Resolution 2024-029: Approving The Work For Yukon Fire Systems On The Utility Generation Facilities and Appropriating Funds Resolution 2024-030: Accept Grant Funds to Attend the Alaska Animal Control Association 2024 Training Conference with the National Animal Control Association (NACA) in Anchorage, Alaska, in the Amount of $500.00 and Appropriating Funds SPECIAL ORDERS, PRESENTATIONS, AND REPORTS Proclamations and Awards Memorial Day Proclamation was read by Council Member Calhoon and accepted by Clare Sullivan. City Manager Report City Manager Kat Sorensen said she was in Anchorage last week for Incident Command System (ICS) training and learned more about the emergency response aspects of the city manager position. Sorensen noted that several city employees were able to attend Verbal Judo training today which focused on de-escalation strategies to resolve tense situations. Sorensen provided an update on the grant for providing shore power to the cruise ship terminal. Sorensen also reported that the Seward Fire Department successfully used pet oxygen masks last week during an emergency. She thanked Parks and Recreation for putting on the Exit Glacier Run and thanked the law enforcement officers for doing the Torch Run. Sorensen announced she would miss next council meeting due to attending government financial training in Orlando, Florida. City Clerk Report City Clerk Kris Peck referred to his written report in the packet. Peck provided some tips and tricks for navigating the City of Seward YouTube page with all the live streamed meetings. Other Reports and Announcements Chamber of Commerce Report by Executive Director Sam Allen [Clerk’s note -Allen’s written report was provided as a laydown] Presentation on AK Fentanyl Response Project by Sandy Snodgrass NEW BUSINESS Introduction of Ordinance 2024-009: Amending Seward City Code 15.10.226 – Land Uses Allowed Table, Prohibiting Cluster Subdivisions in all Zoning Districts Motion (Osenga/Wells) Approve the introduction of Ordinance 2024-009 18 City of Seward, Alaska City Council Meeting Minutes May 28, 2024 Volume 42, Page Sorensen said this ordinance was coming through from Planning & Zoning Commission. The ordinance would prohibit cluster subdivisions, which were density-determined rather than lot- determined. There were currently no cluster subdivisions in Seward community. Wells said he attended the Planning & Zoning meeting regarding cluster subdivisions and felt there was confusion about what cluster subdivisions actually were. Wells said there were a lot of single professionals without families who wanted to live in this community. The cluster houses would be smaller, and the lot sizes were also smaller and more affordable. He felt the ordinance would be detrimental to solutions to the housing crisis. Wells encouraged everyone to research the topic before the public hearing on June 10, 2024. Motion Passed Unanimous Other New Business Discuss cancelling the June 24, 2024, City Council Meeting Peck referred to the written memo in the packet. The City Manager and City Clerk would be attending training in June which would leave their respective offices short staffed for the meeting. Plus, several other city departments would be busy prepping for the massive 4th of July festivities. Motion (Calhoon/Wells) Cancel the June 24, 2024 City Council Meeting McClure confirmed there would be no adverse effect to city business by cancelling this meeting. Motion Passed Unanimous Discuss PACAB’s request to form an Alternative Energy Committee Peck referred to the written memo in the packet and summarized PACAB’s request to form an Alternative Energy Committee over the summer hiatus. Council discussed the request to form a committee. Council concluded the best option was to direct the City Manager to call for monthly work sessions during PACAB’s summer hiatus. INFORMATIONAL ITEMS AND REPORTS Other Items Upcoming City Council Meetings Monday, June 10, 2024, Work Session at 5:30 p.m. Topic: Seward Electric Utility Infrastructure Update Monday, June 10, 2024, Regular Meeting at 7:00 p.m. 19 City of Seward, Alaska City Council Meeting Minutes May 28, 2024 Volume 42, Page Report from AK Small Business Development Center Quarterly Update CITIZEN COMMENTS - None COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen said she appreciated everyone. Barnwell said he was a huge supporter of alternative energy. He wanted to acknowledge the fatal boat accident in the bay last week and expressed his condolences to the family. Crites thanked Samantha Allen and Sandy Snodgrass for their presentations. Wells thanked both the presenters. He announced his new phone number and said it would be updated on the city website. He expressed his condolences to those in the tragic boat accident. Finch offered his condolences to the family of the boating accident. He thanked Allen and Snodgrass for their presentations. Calhoon thanked both presenters for the good information. He offered condolences to the families involved in the boating tragedy. Calhoon said the Combat Fishing Tournament was a success. The Memorial Day event at the American Legion Cemetery was well attended. Seward had always been a very patriotic town and he hoped to keep it that way. He said Flag Day Events were coming up in June. Lastly, Calhoon said summer was here and cautioned all the drivers to be mindful for kids on bikes. Osenga thanked the American Legion. He thanked Allen and Snodgrass for their reports. Osenga encouraged everyone to be safe out there and take care of each other. McClure thanked the American Legion for providing food for so many people. She expressed condolences to the family of the boating accident. McClure thanked Allen and Snodgrass for their presentations. McClure explained that Seward was in consideration as the site for the commissioning of the USS Ted Stevens in 2026. Lastly, McClure cautioned drivers to keep an eye out for bikes and motorcycles. Calhoon also wanted to acknowledge that June 4, 2024 would be Father Tero’s 50th anniversary of being a priest. ADJOURNMENT The meeting was adjourned at 8:06 p.m. _____________________________ _________________________________ Kris Peck Sue McClure City Clerk (city seal) Mayor 20 Resolution 2024-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE FROM ANIXTER, ELECTRIC MATERIALS IN THE AMOUNT OF $223,692.38 PLUS A 10 % CONTINGENCY AND APPROPRIATING FUNDS Documents: •Agenda Statement •Resolution 2024-031 •Attachments: o Quote from Anixter o Quote from Potelcom o Incomplete Quote from Wesco Resolution 2024-031 21 City Council Agenda Statement Meeting Date: June 10, 2024 To: City Council Through: Kat Sorensen, City Manager From: Brian Hickey, Utility Director Subject: Resolution 2024-031: Authorizing the City Manager to Purchase from Anixter, Electric Materials in the Amount of $233,692.38 Plus a 10% Contingency and Appropriating Funds Background and justification: The Electric Department requires electrical materials in inventory to meet the needs of utility consumers, both for new services and maintenance of existing services. We have evaluated the expected 2024 needs and have determined what is needed. The Electric Department requested quotes from three (3) electric vendors for the estimated material requirements for 2024 construction and maintenance. Anixter was the lowest bid and best option with most materials in stock. Funding in an amount not to exceed $246, 061.62. The funds are available in account #15000-3000-7221 and is included in the FY24 budget. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.8 City Government, create a funding mechanism for the repair and replacement of city infrastructure Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Resolution 2024-031 22 Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Net Position $ 8,543,583 Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: Resolution 2024-031 23 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE FROM ANIXTER, ELECTRIC MATERIALS IN THE AMOUNT OF $223,692.38 PLUS A 10 % CONTINGENCY AND APPROPRIATING FUNDS WHEREAS, the Electric Department requires electrical materials in inventory to meet the needs of the utility’s consumers, both for new services and maintenance of existing services; and WHEREAS, the Electric Department has evaluated the expected 2024 new service activities, typical operations and maintenance needs, and current stock of materials to determine what materials are needed; and WHEREAS, the Electric Department requested quotes from three electrical vendors for estimated material requirements for 2024 construction and maintenance, Anixter was lowest bid and best option with most materials in stock; and WHEREAS, these funds are in the approved FY 2023-2024 budget under account 15000- 3000-7221. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to enter into a purchase agreement with: Anixter in the amount of $223,692.38 plus 10% contingency; Section 2. Funding in the amount not to exceed of $246,061.62 is hereby transferred from the Account 15000-3000-7221 and included in the FY 24 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of June, 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor Resolution 2024-031 24 CITY OF SEWARD, ALASKA RESOLUTION 2024-031 Page 2 of 2 AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-031 25 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY To:CITY OF SEWARD P.O. BOX 167 SEWARD, AK 99664 Attn:TATIANA CALENICI Phone: Fax: Chris Sutton Expiration Date: Sales Contact: Issued Date:Apr 16, 2024 May 16, 2024 FOB: SEWARD, FREIGHT PREPAID AND ALLOWED (P) chris.sutton@anixter.com Product and DescriptionCustLine Price UnitItemQuantity Extended (F) 30 22.250 667.50279100R11 FUSE LINK T UNIV 100 AMP EA 12-14 WEEKSDEL: 25STD PKG: 20 18.300 366.00279065R12 FUSE LINK T UNIV 65 AMP EA 12-14 WEEKSDEL: 25STD PKG: 30 11.450 343.50279040R13 FUSE LINK T UNIV 40 AMP EA STOCKDEL: 25STD PKG: 20 9.250 185.00320064 FUSE T-O-L K 6 AMP EA 12-14 WEEKSDEL: 25STD PKG: 20 45.760 915.20QSLV-M #2-5005 CONN COLD SHRINK INSU #2-500 EA FACTORY STOCKDEL: 10STD PKG: 20 42.950 859.00LE215AB00T6 CONN ELBOW 15KV 200A LB W/ TP .61 - .97 1/0-2/0 EA STOCK DUE IN OCTOBERDEL: 20STD PKG: 8 929.150 7,433.20CW326-18TH-R7 1PH SECT. ENCLOSURE 30X26X18 EA 12-14 WEEKSDEL: 6STD PKG: Page 1 of 9Powered by www.proquote-solutions.com Resolution 2024-031 26 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 36 130.000 4,680.00PSP-91330-MG-PC8 PED SEC 25.5X30X13" W/SS HW & PENTA BLT MUN GRN EA STOCK DUE IN MAYDEL: 40STD PKG: 10 160.000 1,600.00PSP-91336-MG9 PED SEC BASE 28X13X36" FG MUNS W/SS & PENTA BL EA STOCK DUE IN MAYDEL: 20STD PKG: 10 28.350 283.5022-13010 TAPE WARNING REDUNDERGROUND 6"X1000' EA 4-6 WEEKSDEL: 4STD PKG: 25 825.000 20,625.00UM1-7CT11 CONCRETE TRAN PAD, 4' X 4', 12" X 28" OPENING EA PCC SUM1 4-6 WEEKSDEL: 3 915.000 2,745.00UM1-8CT12 CONCRETE TRAN PAD, 4'-8" X 5', 12" X 30" OPENING EA PCC SUM1-A 4-6 WEEKSDEL: 4 1,622.000 6,488.00UM1-9CS13 CONCRETE CAB PAD, 68W X 50L X 36H, 11"X54" OPEN EA 4-6 WEEKSDEL: No Quote8UM1-10CS14 EA **HAVE NOT BEEN ABLE TO SOURCE** 100 1.990 199.00WR28915 CONNECTORS H TAP ALUM 2/0-1/0 ACSR 3/0-2/0STR EA STOCKDEL: 250STD PKG: 100 1.670 167.00WR39916 CONNECTOR COMP TAP 3/0-4/0 A 1/0-2/0 B EA STOCKDEL: 250STD PKG: Page 2 of 9Powered by www.proquote-solutions.com Resolution 2024-031 27 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 40 5.760 230.40AL 1/0 NTN17 CONN COMP LUG 1/0 AL 2 HOLE TIN PLATED EA STOCKDEL: 50STD PKG: 100 6.860 686.00BVC-20718 CONN TRAN TANK GRD 8-1/0 EA STOCKDEL: 100STD PKG: 90 164.300 14,787.00CVB 6 C19 CONN PED 6POS 12-350 EA ***STD PACK 45 EA*** 10-12 WEEKSDEL: 45STD PKG: 18 8.150 146.70CC2C04T20 CONN CU TOP 2STR - 1SOL 200A EA STOCKDEL: 40 8.150 326.00CC2C09T21 CONN CU TOP 4/0STR- 250MCM 200A EA STOCKDEL: 18 2.500 45.00CP5822 CLAMP GRD WIRE TO ROD 8AWG - 1/0AWG W/ HX NUT EA STOCKDEL: 50STD PKG: 40 17.050 682.00PTT4-3501223 CONN TRANSFORMER 1/2STUD 4 POS AL/CU 350-10 EA STOCKDEL: 24STD PKG: 250 1.120 280.00J8753P24 SCREW LAG 1/2"X3" FETTER DRIVE DRIVE POINT EA STOCKDEL: 250STD PKG: 200 0.780 156.00J107625 WASHER SQ 2-1/4 X 2-1/4 WITH 13/16" ID FOR 3/4 B EA STOCKDEL: 200STD PKG: Page 3 of 9Powered by www.proquote-solutions.com Resolution 2024-031 28 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 400 0.780 312.00J107526 WASHER SQ 2-1/4"X3/16" FOR 5/8" BOLT EA STOCKDEL: 200STD PKG: 50 2.420 121.00J881227 BOLT MACH 5/8"X12" EA STOCKDEL: 50STD PKG: 25 2.680 67.00J881428 BOLT MACH 5/8"X14" EA STOCKDEL: 25STD PKG: 50 6.930 346.50J882029 BOLT MACH 5/8"X20" EA STOCKDEL: 25STD PKG: 50 7.450 372.50J887230 BOLT DA 5/8"X22" EA STOCKDEL: 25STD PKG: 32 76.150 2,436.80ZNP010-0C-0000031 ARR 9/10 KV DIST CLASS EA **MOQ 32EA** 10-12 WEEKSDEL: 32STD PKG: 50 19.100 955.00C-152032 CLAMP HL BRZ 8-2/0 MAIN AND TAP EA 4-6 WEEKSDEL: 25STD PKG: 50 19.950 997.50GSOB-1533 STANDOFF BRACKET 15" EA STOCKDEL: 100STD PKG: 40 17.350 694.00GSOB-8.534 STANDOFF BRACKET 8.5" EA 4-6 WEEKSDEL: Page 4 of 9Powered by www.proquote-solutions.com Resolution 2024-031 29 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 60 187.460 11,247.60YS4B1P1A35 15KV LB POLY CUTOUT W/NEMA B BRKT EA 26 WEEKS FACTORYDEL: 10 63.050 630.50J351636 ANCH CROSS PLATE 16" HL 150"SQ 3/4" - 5/8" ROD EA 6 STOCK - REMAINDER 6-8 WEEKSDEL: 6STD PKG: 5 181.740 908.70J3524-3/437 24IN PLATE ANCHOR 5/8 OR 3/4 EA STOCKDEL: 50 6.400 320.00PG-571838 GUARD GUY YELLOW 8 FT LYETHYLENE EA STOCKDEL: 25STD PKG: 40 17.750 710.00DS-15M39 INSU DE SUSP 15KV SIL IRON END FITTINGS EA STOCKDEL: 18STD PKG: 20 24.790 495.80DS-28M40 INSU DE SUSP 28KV SIL IRON END FITTINGS EA 4-6 WEEKSDEL: 18STD PKG: 1000 0.670 670.006220000-141 SEAL PADLOCK RED PLASTIC EA **MOQ 1000EA*** 4-6 WEEKSDEL: 72 5.380 387.364ENDBELL42 END BELL PVC 4" EA STOCKDEL: 50STD PKG: 148 3.750 555.002ENDBELL43 BELL END PVC 2" EA 4-6 WEEKSDEL: 40STD PKG: Page 5 of 9Powered by www.proquote-solutions.com Resolution 2024-031 30 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 50 3.400 170.000804740044 DUCT PLUG 2.00 UNIV POLY EXTENDED LIP EA 4-6 WEEKSDEL: 20 3.320 66.404PVCCPLG45 4" PVC COUPLING EA 4-6 WEEKSDEL: 20STD PKG: 48 11.360 545.2831015-CEMENT46 CEMENT PVC REGULAR DUTY CLEAR 1 QT CAN QT STOCKDEL: 12STD PKG: 24 37.330 895.9215-std-1gal47 LUBRICANT LUBADUK 1-GAL WIREPULLING EA STOCKDEL: 6STD PKG: 6 38.800 232.80NN-12848 LUBRICANT CABLE PULLINGF.O. (1 GAL PAIL EA 2 STOCK - REMAINDER 4-6 WEEKSDEL: 4STD PKG: 128 27.200 3,481.6061588049 ROD GROUND 5/8IN X 8FT CU BOND STL EA STOCKDEL: 5STD PKG: 8 34.310 274.481885050 WIRE PULL LINE 500#2750' WHT W/GRN WRP EA STOCKDEL: 32STD PKG: 12000 0.050 600.0064P2500-03000-051 TAPE CABLE PULLING 3/4"X3000' 2500LB EA STOCKDEL: 3000STD PKG: 36 19.750 711.00LU40052 LAMP HPSV 50000 LUMENS 400WATTS EA 3-4 WEEKSDEL: 12STD PKG: Page 6 of 9Powered by www.proquote-solutions.com Resolution 2024-031 31 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 48 15.000 720.00LU25053 LAMP HPSV 27500 LUMENS 250WATTS EA 3-4 WEEKSDEL: 12STD PKG: 30 215.750 6,472.50SVS-54W16LED4K54 LED STREETLIGHT FIXTURE, TYPE A EA SVS-54W16LED4K-G2-R3M-UNV-DMG-GY3 4-6 WEEKSDEL: 20 332.000 6,640.00RMF-108W32LED4K55 LED STREETLIGHT FIXTURE, TYPE B EA RMF-108W32LED4K-G2-R3M-UNV-DMG-FAWS-RCDY-GY3 4-6 WEEKSDEL: 10 397.500 3,975.00VISCO56 16" WH ACRYLIC GLOBE 8" NECK EA 4-6 WEEKSDEL: 25 14.880 372.002PVC45EL24RB57 ELBOW PVC 2" X 45DEG 24"RAD SCH40 BELL EA STOCK KENT, WADEL: 100 14.340 1,434.002PVC90EL24RB58 ELBOW PVC 2" X 90DEG 24"RAD SCH40 BELL EA STOCK KENT, WADEL: 20 20.050 401.002PVC90EL36RB59 ELBOW PVC 2" X 90DEG 36"RAD SCH40 BELL EA STOCK KENT, WADEL: 32 37.750 1,208.004PVC90EL24RB60 ELBOW PVC 4" X 90DEG 24"RAD SCH40 BELL EA STOCK KENT, WADEL: 40 46.450 1,858.004PVC90EL36RB61 ELBOW PVC 4" X 90DEG 36"RAD SCH40 BELL EA STOCK KENT, WADEL: 14500 2.840 41,180.002PVC62 CONDUIT PVC 2"X10'L SCH40 FT STOCK KENT, WADEL: 1400STD PKG: Page 7 of 9Powered by www.proquote-solutions.com Resolution 2024-031 32 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 2280 6.450 14,706.004PVC63 CONDUIT PVC 4"X10'L SCH40 FT STOCK ANCHORAGEDEL: 570STD PKG: 3374 3.150 10,628.102AL7STR220EPRFNPE2500R64 WIRE 2 AL 7STR 15KV 220 EPR FN PE 2500' R FT STOCK ANCHORAGEDEL: 2500STD PKG: 1000 3.150 3,150.00102F15-C1200-000165 WIRE 2 AL 15KV 220M EPR FN 2500FT R FT STOCK ANCHORAGEDEL: 2500STD PKG: 1500 0.480 720.0010MAWGS500C66 GUY STRAND 10M7 X .102" AWG 500' C FT STOCK DUE IN MID MAYQDEL: 500STD PKG: 1500 0.610 915.0012.5MAWGS500C67 ALUMOWELD 12.5M 7X.114" 500' C GUY STRAND FT 10-14 WEEKSDEL: 500STD PKG: 2000 1.850 3,700.004CU19STRXHHW1000RBLK68 WIRE 4 CU 19STR XHHW 1000' R BLK FT STOCK L48 - 4-6 WEEKS TRANSITDEL: 1000STD PKG: 1500 0.980 1,470.00716EHSGSA500C69 GUY STRAND 7/16 EHS A-COAT 500' C FT STOCK L48 - 4-6 WEEKS TRANSITDEL: 500STD PKG: 4000 2.450 9,800.00SWEETBRIARXLP1000R70 WIRE 4/0 AL 19STR TRI XLP URD 1000' REEL FT STOCK ANCHORAGEDEL: 1000STD PKG: 3000 4.420 13,260.00WESLEYANXLP1000R71 WIRE 350 AL 37STR XLP 600V URD 1000' REEL FT STOCK ANCHORAGEDEL: 1000STD PKG: Page 8 of 9Powered by www.proquote-solutions.com Resolution 2024-031 33 Quotation:U00751327.00 907.868.3490Phone: Fax:www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 2024 INVENTORY Product and DescriptionCustLine Price UnitItemQuantity Extended 926 7.540 6,982.04RIDERXLP1000R72 WIRE 500 AL 37STR TRI XLP 600V URD 1000' R FT STOCK ANCHORAGEDEL: 1000STD PKG: $223,692.38SECTION TOTAL: $223,692.38QUOTE TOTAL: 1) All items are In Stock unless otherwise noted. 2) All item pricing on this quote is valid for thirty days unless otherwise specified. 3) All applicable taxes apply. Special Notes Anixter Power Solutions offers the industry’s most extensive and dynamic portfolio of products, services and solutions for the Public Power, Investor-owned Utilities, Construction and Industrial markets. The impacts of COVID-19 cannot be reasonably determined at this time. This quote/proposal does not account for any potential adverse impacts COVID-19 may have on Anixter’s performance or obligations herein. In the event of any delays or adverse impacts, Anixter reserves the right for an equitable adjustment of the delivery schedule and prices herein to offset the effects of COVID-19 delays, without fault or penalty of any kind. http://www.anixter.com/TERMSANDCONDITIONS BY ACCEPTING THIS QUOTE, YOU AGREE THAT THE ANIXTER TERMS AND CONDITIONS OF SALE PUBLISHED AT THE LINK BELOW ARE EXPRESSLY INCORPORATED INTO AND SHALL GOVERN THIS TRANSACTION. Page 9 of 9Powered by www.proquote-solutions.com Resolution 2024-031 34 Potelcom Supply ••••• POWER • TELEPHONE • COMMUNICATIONS ••••• 1125 Orca Street • Anchorage, AK 99501 • (907) 274-8525 • Fax (907) 276-1939 Date: Job: Req#: Quote#: Fax#: #um Price Extension 1 30 Fuse link - TypeT 100A Chance M100TA23 12 Weeks $15.00 $450.00 2 20 Fuse link - TypeT 65A Chance M65TA23 12 Weeks $15.00 $300.00 3 30 Fuse link - TypeT 40A Chance - M40TA23 12 Weeks $9.00 $270.00 4 20 Open Fuse link - Type K 6A Kearney - 32006 12 Weeks $125.00 $2,500.00 5 20 Secondary Cold Shrink 2-500 3M - QSLV-M2-500 6 Weeks $54.00 $1,080.00 6 20 15KV LB Elbow #2 Cooper-LE215AB00T HPS 215LE40T 22 Weeks $63.50 $1,270.00 7 8 Primary Pedestal - Single Phase 30x26x1 Continental-CW326-18TH-CHU Pending $1,100.00 $8,800.00 8 36 Secondary Pedestal - Heavy Duty Pencell #AGNS-14HP AN14HDXB0005P3 6 Weeks $375.00 $13,500.00 9 10 Secondary Pedestal - High Back 10"x15"xHubbell SF101536MDH 4 Weeks $1,300.00 $13,000.00 10 10 Warning Ditch Tape MIL 22-130 9 Stock $40.00 $400.00 11 25 UM1-7CT -No Bid 12 3UM1-8CT -No Bid 13 4UM1-9CS -No Bid 14 8 UM1-10CS -No Bid 15 100 H-TAP 289 1/0 - #2 Burndy - WR289 30 Stock $3.00 $300.00 16 100 H-TAP 399 4/0 - 2/0 Burndy - WR399 Stock $3.00 $300.00 17 40 2 Hole Paddle 1/0 AL/CU 3M - 40132 6 Weeks $17.00 $680.00 18 100 Ground Bushing MacLean BVC-207 Stock $10.00 $1,000.00 19 56 PED 350MCM 6 Hole Homac - RAB6C 6 Weeks $60.00 $3,360.00 20 18 Loadbreak Elbow Connectors - #2 STR Cooper - CC2C04T Stock $10.00 $180.00 21 40 Loadbreak Elbow Connectors - 4/0 STR Cooper - CC2C09T Stock $10.00 $400.00 22 18 Ground Rod Clamp Blackburn JAB58H Stock $3.50 $63.00 23 40 4 Hole Transformer Connector - #6-250 Homac - ABP440 6 WEeks $48.00 $1,920.00 24 200 Lag Bolt 1/2 x 3 Joslyn - J8753P HUBBELL 508753 5 Weeks $2.50 $500.00 25 150 3/4 X 2 1/4 Sq. Washer Joslyn - J1076 HUBBELL 6814 5 Weeks $1.30 $195.00 26 300 5/8 X 2 1/4 Sq. Washer Joslyn - J1075 HUBBELL 6813 10 Weeks $1.30 $390.00 27 50 Machine Bolt 5/8 X 12 Joslyn - J8812 HUBBELL 8812 5 Weeks $5.25 $262.50 28 25 Machine Bolt 5/8 X 14 Joslyn - J8814 HUBBELL 8814 4 Weeks $5.50 $137.50 29 50 Machine Bolt 5/8 X 20 Joslyn - J8820 HUBBELL 8820 5 Weeks $11.00 $550.00 30 50 DA Bolt 5/8 X 22 Joslyn - J8872 HUBBELL 8872 5 Weeks $12.00 $600.00 31 15 9KV Arrester MacLean - ZNP010-0C00000 5 Weeks $90.00 $1,350.00 32 50 Hot Line Clamp - Small Hubbell - S1520AGP Stock $24.00 $1,200.00 33 50 Stand-Off Bracket - 15"Wilcor Grounding WA15DB Stock $45.00 $2,250.00 34 40 Stand-Off Bracket - 8.5"Wilcor Grounding WA85DB 6 Weeks $35.00 $1,400.00 35 60 Cutout - 100A LB 15KV ABB Y1ZCBNAM11 HPS C730114PB 8 Weeks $350.00 $21,000.00 36 10 Anchor Plate - 16" x 5/8"Joslyn J3516 X16 6 Weeks $70.00 $700.00 37 5 Anchor Plate - 24" x 3/4"Joslyn J3524-3/4 X2434 6 Weeks $200.00 $1,000.00 38 50 Guy Marker Preformed - PG5718 4 - 6 Weeks $11.00 $550.00 39 40 15KV Polymer Deadend Ohio Brass #4010150215 4 Weeks $28.00 $1,120.00 40 20 25KV Polymer Deadend Ohio Brass #4010250215 4 Weeks $38.00 $760.00 41 1000 Meter Seal - Red Brooks - 6220000-1 (1000 minimum)8 - 10 Weeks $1.00 $1,000.00 42 72 Bell End - 4"Cantex #5144012 Part# meb40 3 Weeks $7.50 $540.00 43 148 Bell End - 2"Cantex #5144008 Part# meb20 3 Weeks $6.00 $888.00 44 50 Duct Plug - 2"Condux - 8047400 Part# utp20 3 Weeks $3.00 $150.00 45 25 PVC Coupling - 4" Carlon - E941N Part# cp40 3 Weeks $6.00 $150.00 46 40 PVC Glue Cantex 7210603 Part# cemc20 3 Weeks $24.00 $960.00 To CITY OF SEWARD Attn: QUOTATION Qty Description Potelcom 1 of 2 Resolution 2024-031 35 47 24 Pulling Soap Pulling Soap NN-128 24 Stock $55.00 $1,320.00 48 6 Jet Line Rope Polywater NN-128 (SEE ABOVE)- 49 128 Ground Rod - 5/8" X 8'Hubbell - C615880 Stock $51.00 $6,528.00 50 8 Jet Line Rope #PL235B, 500# Red, 2200' bucket 6 Weeks $100.00 $800.00 51 4 Mule Tape ARNCO BLWp25-3000 2500# Tested Poly 6 Weeks $275.00 $1,100.00 52 30 400W HPS Bulb Philips - C400S51 -No Bid 53 40 250W HPS Bulb PHIL C250S50/ALTO Clr 250W HPS Lamp -No Bid 54 30 Street Light Fixture - LED - Small Philips - SVS-54W16LED4K-T-LE3-UNIV-DMG-RC-GY-No Bid 55 20 Street Light Fixture - LED - Large Philips - RFM108W32LED4K-T-R3M-UNV-DMG-FAW -No Bid 56 10 16" White Globe - 8" Neck Visco -No Bid PVC 1 25 2" - 24R 45D PVC Part# f402004524 3 Weeks $20.00 $500.00 2 100 2" - 24R 90D PVC Part# f402009024 1 - 2 Weeks $20.00 $2,000.00 3 20 2" - 36R 90D PVC Part# f402009036 3 Weeks $25.00 $500.00 4 32 4" - 24R 90D PVC Part# f404009024 3 Weeks $40.00 $1,280.00 5 40 4" - 36R 90D PVC Part# f404009036 3 Weeks $50.00 $2,000.00 6 14500 2" PVC Part# 4020010 3 Weeks $3.80 $55,100.00 7 2100 4" PVC Part# 4040010 3 Weeks $9.75 $20,475.00 WIRE 1 4250 #2 220 Mil Concentric Neutral Jacketed 163-23-3060 50 Weeks $5.50 $23,375.00 2 1500 Guy Wire-10M Part #M2.59L7 12 - 14 Wks $0.95 $1,425.00 3 1500 Guy Wire-12.5 Part# M2.90L7 12 - 14 Wks $1.20 $1,800.00 4 2000 #4 Covered Stranded Copper Wire XHHW-4 6 - 8 Weeks $5.50 $11,000.00 5 1500 Guy Wire-7/16" EHS-7/16 Stock $2.00 $3,000.00 6 4000 4/0 USE Triplex - "Sweetbriar"4/0-03ALUM-UD-1000 3 Weeks $3.50 $14,000.00 7 3200 350 MCM USE Triplex - "Wesleyan"350-03ALUM-UD-3 Weeks $5.25 $16,800.00 8 1000 500 MCM USE Triplex - "Rider"500-03ALUM-UD-1000 4 Weeks $7.75 $7,750.00 9 10 Orders are subject to terms & conditions set forth at wWESCO Terms and Conditions of Sale Total:$258,179.00 Signature:Terms:Net 30 Days F.O.B.:Shipping Point Validated :Shipment Anchorage Must be validated by a corp officer over $50,000.00 Firm thru Prices for wire & cable will be adjusted at time of shipment for changes in cost of metals. This quotation is valid for 30 days unless otherwise specifically stated. Shipments quoted are subject to change. Potelcom assumes no liability for shipping schedules. Quote Valid for 30 Days Potelcom 2 of 2 Resolution 2024-031 36 Qty Source UOP MFG part # Description CalleAlt Part Lead time Price Extension 100 MPS 100 BVC207 CLAMP; VISE; BRZ 6 WKS $6.92 $692.00 50 MPS 50 J8492 CLAMP-GROUND ROD 6 WKS $2.65 $132.50 250 MPS 250 J8753P SCREW-LAG-1/2 X 3 14 WKS $1.20 $300.00 200 MPS 200 J1076 WASHER-SQ-2 1/4 X 3/16 6 WKS $0.81 $162.00 400 MPS 200 J1075 WASHER-SQ-2 1/4 X 3/16 6 WKS $0.85 $340.00 50 MPS 50 J8812 BOLT-MACHINE-5/8 X12 6 WKS $2.87 $143.50 25 MPS 25 J8814 BOLT-MACHINE-5/8 X14 6 WKS $3.25 $81.25 50 MPS 25 J8820 BOLT-MACHINE-5/8 X20 6 WKS $7.65 $382.50 50 MPS 25 J8872 BOLT-DBL ARM-5/8 X22 6 WKS $7.90 $395.00 32 MPS 32 ZNP0100C00000 ARR; ZFRC; 10KV NDARRESTER 10K 6 WKS $57.00 $1,824.00 50 MPS 25 C1520AP CLAMP; HOT LINE 17 WKS $16.50 $825.00 12 MPS 6 J3516 ANCHOR CROSSPLATE 7 WKS $73.00 $876.00 5 MPS 1 J352434 ANCHOR CROSSPLATE 6 WKS $175.00 $875.00 45 MPS 9 DS15M DDE; IMP; 15KV TONGUE/CLEVIS 6 WKS $18.00 $810.00 36 MPS 18 DS25M DDE; IMP; 25KV TONGUE/CLEVIS 7 WKS $28.00 $1,008.00 130 MPS 5 J8338 GROUND ROD-5/8 X 96 7 WKS $35.00 $4,550.00 $0.00 $0.00 50 3M 50 QSLV-M2-500 Cold Shrink Quick Splice Low Voltage QSLV-M 2-500, Non-shielded, 1 kV, Bulk, 50/Case 3-4 weeks $39.75 $1,987.50 3M 10 scoth buried barricade tape 368, underground warning tape RED, CAUTION BURIED ELECTRIC LINE BELOW 2 weeks $36.00 $0.00 $0.00 100 ABB WR289 2 weeks $2.25 $225.00 100 ABB WR399 2 weeks $2.26 $226.00 45 ABB 45 CVB 6 C 6-8 weeks $164.00 $7,380.00 50 ABB 50 JAB58H 2 weeks $3.52 $176.00 50 ABB 25 ABP 440 2 weeks $39.10 $1,955.00 60 ABB Y1ZCBNAM11 cutout 8 weeks $185.00 $11,100.00 $0.00 $0.00 $0.00 $0.00 50 Wilcor WA15DB Stand-Off Bracket - 15"2 weeks $36.65 $1,832.50 40 Wilcor WA85DB Stand-Off Bracket - 8.5"2 weeks $28.40 $1,136.00 $0.00 $0.00 $0.00 1500 10MPCL- 10MP ALUMOCLAD 500' COIL stock in Arkans $0.64 $960.00 1500 12.5MP ALUMOCLAD 500' COIL stock in TX $0.76 $1,140.00 1500 7/16-7STR-EHS-250 stock in Arkans $1.44 $2,160.00 4000 sweet briar - 4/0-03ALUM-UD-1000' stock in WA $2.52 $10,080.00 4000 WESLEYAN - 350-03ALUM-UD-1000' stock in WA $3.87 $15,480.00 1000 RIDER - 500-03ALUM-UD-1000' stock in NV $5.94 $5,940.00 wire pricing - 10,000lbs or more to make freight allowed, above BOM adds up to 10,439 non cancellable, non returnable $0.00 $0.00 $0.00 25 78006006766 2" - 24R 45D PVC stock in AZ $9.00 $225.00 100 78006006716 2" - 24R 90D PVC stock in AZ $11.00 $1,100.00 20 78006006718 2" - 36R 90D PVC stock in AZ $16.00 $320.00 40 78006006736 4" - 24R 90D PVC stock in AZ $32.00 $1,280.00 40 78006006738 4" - 36R 90D PVC stock in AZ $37.00 $1,480.00 1400 78006006006 2" PVC stock in AZ $2.75 $3,850.00 570 78006006010 4" PVC stock in AZ $7.50 $4,275.00 All PVC is SCH 40 $0.00 Resolution 2024-031 37 Resolution 2024-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE TRANSFORMERS FROM GENERAL PACIFIC IN THE AMOUNT OF $128,409.00 PLUS A 10% CONTINGENCY AND APPROPRIATING FUNDS Documents: Agenda Statement Resolution 2024-032 Attachments: o General Pacific Transformer Quote o Potelcom Transformer Quote Resolution 2024-032 38 City Council Agenda Statement Meeting Date: June 10, 2024 To: City Council Through: Kat Sorensen, City Manager From: Brian Hickey, Electric General Manager Subject: Resolution 2024-032; Authorizing the City Manager to Purchase Transformers from General Pacific in the Amount of $128,409.00 Plus a 10% Contingency and Appropriating Funds Background and justification: The Electric Department requires electrical transformers in inventory to meet the needs of the utility consumers, both new services and maintenance of existing services. The Electric Department has evaluated the expected need for 2024 and has determined the inventory needs. We requested four (4) electrical vendors quotes and received two (2). General Pacific was the lowest bidder at $128,409.00. The funds are in the approved 2023-2024 budget under account #15000-3000-7221. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.8 City Government, create a funding mechanism for the repair and replacement of city infrastructure Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 141,249.00 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ 141,249.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): 15000-3000-7221 Not budgeted Not applicable Resolution 2024-032 39 Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Net Position $ 8,543,583 Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: Resolution 2024-032 40 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE TRANSFORMERS FROM GENERAL PACIFIC IN THE AMOUNT OF $128,409.00 PLUS A 10% CONTINGENCY AND APPROPRIATING FUNDS WHEREAS, the Electric Department requires electrical transformers in inventory to meet the needs of the utility’s consumers, both for new services and maintenance of existing services; and WHEREAS, the Electric Department has evaluated the expected 2024 new service activities, typical operations and maintenance needs, and current stock of transformers and has determined the required inventory levels and WHEREAS, the Electric Department requested quotes from four (4) electrical vendors for estimated transformer requirements for 2024; only two (2) quotes were received; and WHEREAS, General Pacific is the lowest responsive bidder at $128,409.00; and, WHEREAS these funds are in the approved 2023-2024 budget under account 15000-3000- 7221. After the annual material supplies resolution 2024-031, the expense line account for operating materials needs an appropriation of $87,310.62 from the unassigned fund account. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to enter into a purchase agreement with General Pacific in the amount of $128,409.00 plus a 10% contingency. Section 2. Funding not to exceed $141,249.00 is hereby transferred from Account 15000- 3000-7221 for the FY24 budget. Section 3. Funding in the not-to-exceed amount of $87,311.00 appropriated from the Electric unassigned fund account no. 15000-0000-3400 to account 1500-3000-7221. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of June, 2024. Resolution 2024-032 41 CITY OF SEWARD, ALASKA RESOLUTION 2024-032 Page 2 of 2 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-032 42 Resolution 2024-032 43 Resolution 2024-032 44 Resolution 2024-032 45 Resolution 2024-032 46 Resolution 2024-032 47 Potelcom Supply ••••• POWER • TELEPHONE • COMMUNICATIONS ••••• 1125 Orca Street • Anchorage, AK 99501 • (907) 274-8525 • Fax (907) 276-1939 Date: Job: Req#: Quote#: Fax#: #um Price Extension 17 25KVA- UG: Single Phase 7.2 / 12.5kV 120/240V 76 Weeks $7,250.00 $123,250.00 10 37.5 KVA- UG: Single Phase 7.2 / 12.5kV 120/240V 76 Weeks $8,350.00 $83,500.00 6 50KVA- UG: Single Phase 7.2 / 12.5kV 120/240V 76 Weeks $6,425.00 $38,550.00 1 75KVA- UG: Single Phase 7.2 / 12.5kV 120/240V 76 Weeks $8,100.00 $8,100.00 Orders are subject to terms & conditions set forth at wWESCO Terms and Conditions of Sale Total:$253,400.00 Signature:Terms:Net 30 Days F.O.B.:Shipping Point Validated :ShipmentAnchorage Must be validated by a corp officer over $50,000.00 Firm thru Prices for wire & cable will be adjusted at time of shipment for changes in cost of metals. This quotation is valid for 30 days unless otherwise specifically stated. Shipments quoted are subject to change. Potelcom assumes no liability for shipping schedules. To CITY OF SEWARD Attn: Quote Valid for 30 Days QUOTATION Qty Description E Potelcom Transformers 1 of 1 Resolution 2024-032 48 Resolution 2024-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A TWO-YEAR FACILITY USE AGREEMENT BETWEEN THE CITY OF SEWARD AND THE ALASKA VOCATIONAL TECHNICAL CENTER FOR THE USE OF THE STUDENT SERVICES BUILDING FOR PUBLIC RECREATION Documents: •Agenda Statement •Resolution 2024-033 •Attachments: o SPRD-AVTEC Facility Use Agreement o Sports and Recreation Budget o Sports and Recreation/AVTEC Revenue and Public Use Comparisons Resolution 2024-033 49 City Council Agenda Statement Meeting Date: June 10, 2024 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Director of Parks and Recreation Subject: Resolution 2024 – 033; Authorizing the City Manager to Enter into a Two- Year Facility Use Agreement Between the City of Seward and the Alaska Vocational Technical Center for the Use of the Student Services Building for Public Recreation Background and justification: The Alaska Vocational Technical (AVTEC) Student Services Center (SSC) facility provides a viable recreation site for the public in a variety of programs including roller skating, youth basketball leagues, youth and adult open gym, adult basketball league, wallyball, pickleball, volleyball, and racquetball leagues and programs, weightlifting, cardio and dance classes, rock wall climbing, annual special events, and other special programs. The current one-year contract between the City of Seward and AVTEC expires on June 30, 2024. This contract proposal is for a two-year duration of July 1, 2024 through June 30, 2026 at the amount of $435 per day. The Sports and Recreation Department is now operating 7 days a week. Appropriation of funds is necessary for the remainder of the 2024 budget year. The revenue for the recreation department need adjustment reflecting the 7 days a week program, It will represent a revenue increase of $21,000.00. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2 Recreation 2.2.7 Community Partnerships 3.6 Recreation Page Strategic Plan: Page 3 Recreation and Leisure Page 12 Develop Additional Recreation Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): X Creates revenue in the amount of: $ 21,000.00 X Creates expenditure in amount of: $ 435 per day use Creates a savings in the amount of: $ Resolution 2024-033 50 Has no fiscal impact Funds are (): X Budgeted Line item(s): Sports and Recreation Acct. 7017 Rents and Leases, 01000-1420-7017 X Not budgeted $50,000 for the remainder of 2024. Not applicable Fund Balance Information Affected Fund (): X General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 8,729,435.07 Finance Director Signature: Attorney Review X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: Resolution 2024-033 51 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A TWO-YEAR FACILITY USE AGREEMENT BETWEEN THE CITY OF SEWARD AND THE ALASKA VOCATIONAL TECHNICAL CENTER FOR THE USE OF THE STUDENT SERVICES BUILDING FOR PUBLIC RECREATION WHEREAS, the Alaska Vocational Technical (AVTEC) Student Services Center (SSC) facility provides a viable recreation site for the public in a variety of programs including: roller skating, youth basketball leagues, youth and adult open gym, adult basketball league, wallyball, pickleball, volleyball and racquetball leagues and programs, weightlifting, cardio and dance classes, rock wall climbing, annual special events, and other special programs; and WHEREAS, for a number of years the City of Seward and the State of Alaska Department of Labor and Workforce Development Alaska Vocational Technical Center (AVTEC) have entered into facility use agreements to best utilize the facility and offer recreational opportunities to the public; and WHEREAS, the current operating contract between the City of Seward and AVTEC expires on June 30, 2024; and WHEREAS, the term of the new contract is July 1, 2024 through June 30, 2026; and WHEREAS, the recreation department is now operating seven days a week. Appropriating funds of $50,000 is necessary for the remainder of the FY24 operating budget; and WHEREAS, the revenue for the recreation department needs adjustment reflecting the seven days a week operations; it will represent a revenue increase of $21,000.00 WHEREAS, the AVTEC facility provides valuable space for Seward Parks and Recreation to offer events to the Seward community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter a two-year facility use agreement between the City of Seward and the Alaska Vocational Technical Center (AVTEC) for the use of the Student Services Center. Section 2. Funding in the amount of $50,000.00 is hereby transferred and appropriated on the expense line 01000-1420-7017 Rent and Leases expense account. Resolution 2024-033 52 CITY OF SEWARD, ALASKA RESOLUTION 2024-033 Section 3. The FY24 budget for the Sport and Recreation departments is hereby amended, and funds are hereby appropriated according to the adjustments on the revenues increase for Class Registration ($3,000.00), Facility Rental ($10,000.00) and Special Event ($8,000.00) Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of June, 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-033 53 FACILITY USE AGREEMENT BETWEEN City of Seward Parks and Recreation Department And Alaska Department of Labor and Workforce Development Alaska Vocational Technical Center 1) PURPOSE, DURATION AND RENEWAL: This agreement is between the Alaska Department of Labor and Workforce Development, Division of the Alaska Vocational Technical Center, hereinafter referred to as “DOLWD AVTEC” and the City of Seward Parks and Recreation Department, hereinafter referred to as “SPRD” and outlines the duties and expectations of the DOLWD AVTEC and the SPRD regarding the use of the recreational areas and equipment located on the first floor of the AVTEC Student Service Center, hereinafter called the “facility” (excluding the ceramics room and AVTEC Recreation Specialist office) for the purposes of the City of Seward parks and recreation program. This agreement is effective July 1, 2024 for the duration of two years, expiring on June 30, 2026. This timeframe is intended to allow for both parties to notify and get feedback and approval of changes and renewal from their respective oversight bodies. Should this agreement expire before terms of renewal are reached, an extension of the existing agreement will be granted on a month-to-month basis until renewal terms or cancellation is agreed upon by the respective oversight authorities. 2)PERMITTED USES AND LIMITATIONS: AVTEC agrees to permit the described use of the facility/premises under the following terms and conditions: a) The SPRD is solely responsible for assuring that the facility is not used for any unlawful purposes or unsafe activity during its use and shall enforce and comply with all DOLWD AVTEC policies, rules and regulations and any applicable federal, state, or municipal law including any applicable fire or building codes. SPRD shall always adhere to all minimum requirements set by the Fire Marshall during the activities or events. b) DOLWD AVTEC reserves the right to enforce all applicable laws, policies, rules and regulations. DOLWD AVTEC retains the right to enter any and all premises at any time, and on any occasion without restrictions whatsoever. SPRD shall stop the event/activity immediately upon instruction of authorized DOLWD AVTEC personnel and clear the facility upon the sounding of the fire alarms or at the request of the authorized DOLWD AVTEC personnel. DOLWD AVTEC retains the right to direct the interruption of any event in the interest of public safety and to terminate such event when, in the sole judgment of DOLWD AVTEC administration or their designee such act is in the interest of public safety. SPRD hereby waives any claims for damages or compensation should the event be so interrupted or terminated. c) SPRD shall ensure that no alcoholic beverages, illegal drugs, cannabis products, tobacco products, or firearms are brought into the facility, premises or any part of the facility, including parking lots; tobacco use is permitted in designated areas only, SPRD staff will Resolution 2024-033 54 enforce this policy and report repeated abuse to the DOLWD AVTEC Operations Manager or their designee. Repeat offenders may be restricted from use of the facility. d) SPRD shall not drive, or permit to be driven, any nails, hooks, tacks, or screws in any part of the building not covered with cork-like material designed to be resilient and cover up small holes, nor shall the SPRD make or allow to be made any building alteration of any kind. It is intended that SPRD is allowed to utilize for posting bulletins and signage, mounted bulletin boards and areas of the first floor walls which are covered with cork-like material designed for resilience after being penetrated by tacks or small nails. e) SPRD shall use only the requested portion of the facility and shall ensure that no other portion of the facility is used or entered during SPRD scheduled use. Anyone (including members, guests, or invitees) who enters any areas other than those designated may be ejected and/or restricted from the premises and SPRD may be held responsible for damages that occur as a result. f) All SPRD staff must participate in the Wellness Center orientation during their first month of employment to ensure they are knowledgeable in the appropriate use of all fitness equipment and can properly monitor the users. The DOLWD AVTEC staff is available, by appointment, for staff orientation to the proper care and use of the equipment in the Wellness Center. 3) AREAS & SCHEDULE OF USE: The SPRD will have access to and use of the facility under this agreement (Between July 1, 2024 and June 30, 2026) on a per-day basis between the hours of 8:00 AM and 9:00 PM and will submit written schedules of the dates and times for its use of the facility to the DOLWD Operations Manager or their designee. Submitted schedules and changes or additions will be accepted and made in consultation with the DOLWD AVTEC Operations Manager or their designee. Dates for SPRD planned usage should be submitted in writing to the DOLWD AVTEC Operations Manager or their designee at least 30 days prior to the usage for scheduling purposes. a) Fee for SPRD use of the facility when AVTEC is able to provide regular 5-day per week custodial services, as were provided during the period July 2023-June 2024, will be $435 per day. 1) In the event AVTEC is not able to provide regular custodial service as has been provided during the period July 2023-June 2024, SPRD staff will be expected to complete the daily and weekly tasks in Appendix A, and the fee for use of the facility will be $250 per day. In this event section 7 will be understood to be modified to follow this subsection. 2) In the event that AVTEC is able to provide only 3 day per week custodial service similar to what has been provided during the period July 2023-June 2024, SPRD staff will be expected to complete the daily and coordinate weekly tasks in Appendix A with AVTEC custodial Lead on days when AVTEC custodian is not available, and the fee for use of the facility will be $300 per day. In this event section 7 will be understood to be modified to follow this subsection. b) Access to other areas may be requested and granted, with or without additional cost, and depending on availability, in writing to the DOLWD AVTEC Operations Manager or their designee at least one week in advance. Resolution 2024-033 55 c) SPRD staff may utilize the SPRD office area as needed for business purposes only at any time during the entire contract period. This does not include use of or access to recreational facilities other than when the facility is open to the public through SPRD. d) The sauna will be available five (5) days per week for four hours each use, split equally between male and female use times; there is no co-ed sauna. e) The gym will be available for use by the DOLWD AVTEC Student Activities program, from 6:30 PM – 9:00 PM at least two evenings per week between Monday and Thursday from August 1st through May 31st; scheduled days to be determined between the DOLWD AVTEC Student Activities department and the SPRD no less than one (1) week in advance; SPRD users and DOLWD AVTEC students are all welcome to participate in AVTEC Student Activities department activities held in the gymnasium on days when the facility is open to the public through SPRD. f) Individuals who present a valid AVTEC Identification card will be allowed access to the wellness center, locker rooms, multi-purpose room, sauna (during open hours), racquetball court, and gymnasium at no charge; Valid AVTEC ID holders may bring one (1) guest free of charge, who shall remain with the AVTEC ID holder for the duration of the use of the facility. All ID holders and guests are subject to the rules and regulations of the SPRD and AVTEC DOLWD. Questions about validity of AVTEC ID or other issues regarding AVTEC ID holders or guests can be directed to the DOLWD AVTEC Operations Manager or their designee for resolution up to and including restriction to facility use by individuals requesting improper access. SPRD programs, leagues, and classes are not included in this section. g) To participate in SPRD programs, leagues and classes, DOLWD AVTEC student ID holders will be offered the discounted ‘Early Bird’ rate available to all participants regardless of when they register. One (1) team from the DOLWD AVTEC Student Activities program will be eligible for a team fee waiver for recreational sport leagues utilizing the Student Service Center facility. h) ‘Black Out Dates’ are days when the Gymnasium or other parts of the 1 st floor of the Student Services center will not be available for use. AVTEC reserves the right to change these dates with two weeks notice to SPRD a. Two days in early August for AVTEC staff in-service b. Two days in early August for AVTEC new student orientation c. One evening in early August for AVTEC student housing meeting d. Two days in October to for the AVTEC Fall Job Fair. e. Two days in mid December for AVTEC student graduation f. Two days in early January for AVTEC new student orientation g. One evening in early January for AVTEC student housing meeting h. Two days in Spring for AVTEC Job Fair i. Two days in Spring for AVTEC/Community Health Fair j. Two days in mid-May for AVTEC student graduation k. Other yet unscheduled special events which AVTEC will provide notice to SPRD at least two weeks in advance 4)LARGE EVENTS: Notice of large events (greater than fifty [50] participants, including spectators) will be provided to the DOLWD AVTEC Operations Manager or their designee not less than one (1) week in advance. Notice will include the date(s), the type of event and anticipated number of spectators in attendance. Large events of greater than fifty (50) users, Resolution 2024-033 56 including spectators, will require additional SPRD staff coverage for security and building monitoring during the event and clean up to remove overflowing garbage cans, general litter, and refuse pickup during and at the end of the event; If additional DOLWD AVTEC custodial services are required beyond the normal daily custodial services as a result of a large event, the SPRD will be charged a rate of $50 per hour with a minimum charge of two hours for the cleanup. Spectators will be held to the same uses and limitations as SPRD registered users and subject to the same consequences of violation including immediate removal from the facility and up to permanent restriction of access to the facility. 5) PERSONAL PROPERTY: Loss of, or damage to any personal property of the SPRD users, employees, agents or invitees during scheduled use hours and planned events is the sole responsibility of the SPRD. 6) EQUIPMENT: The SPRD will provide all reasonable equipment needed by SPRD programs; storage space will be provided by DOLWD AVTEC. All equipment owned by SPRD and DOLWD AVTEC should be in good working condition. Staff of SPRD are to promptly notify the DOLWD AVTEC Operations Manager or their designee in writing, of DOLWD AVTEC equipment that needs repair. Lack of timely reporting of broken equipment may result in additional charges for repairing or replacing any equipment or other property that is lost, damaged, or otherwise rendered unfit for use. The DOLWD AVTEC reserves the right to make or contract repair of such damages as it deems appropriate and negotiate with SPRD and/or the SPRD or DOLWD AVTEC users responsible for any intentional or unintentional damage, the actual costs of parts, materials, and labor and any potential loss of use of the facility as a result, outside of normal wear and tear. 7) CUSTODIAL & MAINTENANCE: Regular custodial services for five days each week (specified under Appendix A), maintenance and repair of DOLWD AVTEC equipment and facilities will be provided by DOLWD AVTEC staff for the duration of this agreement. The facility will be unavailable for one week each during the DOLWD AVTEC winter and summer break for deep cleaning; closure dates to be determined between the DOLWD AVTEC Operations Manager or their designee and the SPRD staff. General cleaning and facility monitoring to be completed shall be as follows: GENERAL CLEANING (SPRD): a) General cleanup during daily use of the facility; DOLWD AVTEC shall provide access to a custodial closet for general cleaning purposes; cleaning supplies and garbage bags will be stocked in that location. SPRD is intended to pick up garbage left around the facility and messes/spills, but not regularly perform routine custodial tasks like mopping or sweeping except on days when AVTEC custodial services are not available (weekends and days falling under sections 3a or 3b in this agreement. In the event sections 3a or 3b are in effect, tasks specified in Appendix A will be completed as required by SPRD) Resolution 2024-033 57 b) As needed during facility operations, clean up hazards such as spills, overflowing trash, and excessive dirt brought into the building as it occurs during SPRD hours and isolate any area determined unsafe, contaminated, or too dirty for use as off limits and then notify DOLWD AVTEC Operations Manager or their designee as soon as possible so that the situation be promptly remedied. c) Keep bottles of cleaning solution full and clean cloths available for users in the Wellness Center to clean the equipment during and after use. Notify DOLWD AVTEC when cloths need laundering and replacing. MONITORING FACILITY (SPRD) a) Monitoring all users, including DOLWD AVTEC ID holders and guests, using sign in and out documentation during SPRD scheduled hours; provide a monthly user report to DOLWD AVTEC that includes the number of users by type and purpose of use. b) Assume responsibility for the control of SPRD users, employees, participants, and spectators during SPRD scheduled hours and events. Promptly report misconduct of DOLWD AVTEC ID holders and guests along with notable incidents involving damage to facilities or equipment, injuries, or improper behavior to the DOLWD AVTEC Operations Manager or their designee. c) Visually inspect all areas of the facility at least hourly (more frequently or constantly when there are large numbers of users) for safety and to ensure appropriate use of equipment and facility & to monitor behavior of the users; visually inspect and completely wipe down all Wellness Center exercise equipment at least once daily at the close of business; Monitor the Wellness Center, when in use, for safety, appropriate usage, and enforcement of published rules. d) Conduct a general sweep of the facility when the SPRD hours end, for cleanup of garbage left around by SPRD users and to be certain all users have exited the building after locking the Fourth Avenue entrance. e) The DOLWD AVTEC staff will conduct periodic inspections and notify SPRD and DOLWD AVTEC Operations Manager or their designee of issues that arise as a result. MAINTENANCE REQUESTS: a) Any equipment found to need repair should be marked with “Out of Order” signage and notification made to the DOLWD AVTEC Operations Manager or their designee as soon as possible, in writing, of the maintenance needs. b) Notification of the need for general maintenance and repair of the facility should be reported as soon as possible, in writing, to the DOLWD AVTEC Operations Manager or their designee; If an emergency repair is needed call the Residence Life staff at 907-224- 6100. c) Closure of the facility by DOLWD AVTEC for major maintenance issues, with the exception of the need to close for emergency repairs or an emergency involving a public safety concern, shall be negotiated prior to scheduling the repairs to make the least service and fiscal impact on the SPRD users and programming. 8) KEYS AND LOCKS: The DOLWD AVTEC will assign the number of keys needed for SPRD staff use upon request from the SPRD responsible staff. The SPRD staff will sign for each key. There is a $25 replacement fee for lost keys. For security purposes the DOLWD Resolution 2024-033 58 AVTEC/DOTPF maintenance staff may from time to time rekey the building; SPRD will be reassigned the keys for the new locks as soon as possible. 9) INSURANCE: The SPRD shall always maintain in force during the term of this agreement the insurance required in this section, and will furnish DOLWD AVTEC with a Certificate of Insurance evidencing insurance coverage as follows: a) Policy of commercial general liability insurance with a minimum limit of $1,000,000 per occurrence. The commercial general liability insurance must include coverage for liability assumed under an insured contract (including defense costs assumed under contract) and shall name DOLWD AVTEC as additional insured. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded DOLWD AVTEC. b) Failure to furnish satisfactory evidence of insurance, lapse of a policy, or inadequate limits, is grounds for termination of this agreement. All insurance limits are minimum. If the SPRD’s policies contain higher limits, the DOLWD AVTEC shall be entitled to coverage to the extent of such higher limits. 10) PAYMENT AND USAGE REPORT: Accounting of the daily fee of $435 per day (or fees assessed under sections 3a or 3b) will be invoiced to the City of Seward each month on or about the fifth business day of the month following the month of usage. Payment will be due at the AVTEC Business Office (PO Box 889 / 809 2nd Avenue Seward AK 99664) within 30 days of SPRD receiving this monthly invoice. The SPRD will provide DOLWD AVTEC with a monthly usage report that includes the areas of use and number/type of SPRD users. This information will assist with DOLWD AVTEC with maintenance and equipment replacement planning. 11) AMENDMENTS: This agreement may not be added to, modified or changed in any way except by written agreement. 12) NO WAIVER: The failure of DOLWD AVTEC to insist upon the strict performance of any provision of this agreement or to exercise any right, power, or remedy upon a breach thereof shall not constitute a waiver by DOLWD AVTEC of any such provision, breach, or subsequent breach of the same or any other provision. 13) INTERPRETATION: This agreement constitutes the entire agreement between the parties, superseding all previous representation, discussions and agreements between parties. This agreement shall be binding upon and shall inure to the benefit of the successors and, subject to the provisions relating to assignment, the assigns of each of the parties. This agreement shall be interpreted under the law of Alaska, choice of law excepted. 14) ISSUE RESOLUTION: Resolution of issues that arise shall be addressed in the following order: a) SPRD Director or their designee and the DOLWD AVTEC Operations Manager or their designee Resolution 2024-033 59 b) City of Seward City Manager or their designee and the DOLWD AVTEC Director or their designee. 15) TERMINATION OF AGREEMENT: Either party may terminate this agreement with thirty (30) days written notice. Should the DOLWD AVTEC initiate the termination, a date for vacating the facility will be negotiated to accommodate user needs and removal of SPRD owned equipment. ___________________________________________ _____________________________ Authorized SPRD Representative Date ___________________________________________ _____________________________ Authorized DOLWD-AVTEC Representative Date Resolution 2024-033 60 APPENDIX A CUSTODIAL TASKS Custodial tasks to be completed in the Student Service Center by AVTEC Maintenance Staff A. DAILY: Locker Rooms: Check paper dispensers, clean and sanitize sinks, clean and sanitize toilets, empty trash, scrub shower, vacuum/sweep, mop as needed, spray deodorant, clean mirrors. Wellness Center: Empty trash, sweep, dust, spot-mop stains, dust/clean weights and equipment, sanitize all seating areas and handles. Multi-Purpose Room: Empty trash, sweep, dust, spot-mop as needed, dust/clean equipment Racquetball Court: Sweep floor and remove marks on floor & walls. Gymnasium: Sweep floor/bleachers, spot mop as needed, clean and sanitize water fountain/bottle filler, remove gum, graffiti, and marks from bleachers/floors. SPRD Office & Kitchen: Vacuum/sweep floor, empty garbage Vestibules: Vacuum, clean windows/sills. Hallways: Sweep or vacuum, empty trash, Spot mop as needed, remove graffiti and marks. Janitor's Closet/Storage: Keep work area clean and organized. Outdoor Ash Trays: Empty and clean daily, and as needed. Sidewalk/Entrance: Sweep gravel/sand, pick up trash in area As time allows: Clean door handles, remove stains to the extent possible, clean doors B. WEEKLY: Locker room/Restrooms Polish chrome and stainless pieces. Sanitize stall walls, doors. Wipe down lockers, mop using strong detergent. Clean ceramic walls, check soap dispensers, and mop/hose floors. Racquetball Court: Clean windows and doors Wellness Center: Scrub/mop floors, Clean mirrors, polish stainless and chrome. Multi-Purpose Room: Scrub/mop floors, Clean mirrors Gymnasium: Mop twice (2) weekly. Hallways: Mop twice (2) weekly. Resolution 2024-033 61 ' E Z>&hE SPORTS & RECREATION džƉĞŶĚŝƚƵƌĞďLJĞƉĂƌƚŵĞŶƚ ϮϬϮϯͬϮϬϮϰ ŝĞŶŶŝĂůKƉĞƌĂƟŶŐƵĚŐĞƚ 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2023 Budget 2022-23 % Chg 2024 Budget 2023-24 % Chg ZĞǀĞŶƵĞƐ͗ KƉĞƌĂƚŝŶŐZĞǀĞŶƵĞ͗ ϰϯϰϮ WΘZ͗ůĂƐƐZĞŐŝƐƚƌĂƚŝŽŶƐ ϭϳ͕ϯϵϯ Ϯ͕ϳϴϱ ϭ͕ϰϬϵ - ϭ͕ϱϬϬ ϭϬϬ͘ϬϬ ϭ͕ϱϬϬ Ϭ͘ϬϬ ϰϯϰϯ WΘZ͗&ĂĐŝůŝƚLJZĞŶƚĂů ϴ͕ϰϳϬ ϰ͕Ϯϳϳ Ϯϴ - ϵ͕ϬϬϬ ϭϬϬ͘ϬϬ ϭϬϮ ;ϵϴ͘ϴϳͿ ϰϯϰϱ WΘZ͗^ƉĞĐŝĂů ǀĞŶƚƐ ϭϴ͕ϯϱϯ ϱ͕Ϯϳϭ ϭϬ͕ϰϮϯ ϭϴ͕ϱϬϬ ϭϵ͕ϵϭϳ ϳ͘ϲϲ ϮϬ͕ϯϭϱ Ϯ͘ϬϬ dŽƚĂůKƉĞƌĂƚŝŶŐZĞǀĞŶƵĞƐ͗44,216$ 12,333$ 11,860$ 18,500$ 30,417$ 64.42% 21,917$ -27.94% dŽƚĂůZĞǀĞŶƵĞƐ͗44,216$ 12,333$ 11,860$ 18,500$ 30,417$ 64.42% 21,917$ -27.94% džƉĞŶĚŝƚƵƌĞƐ͗ EŽŶͲWĞƌƐŽŶŶĞůŽƐƚƐ͗ ϳϬϬϭ ŽŵŵƵŶŝĐĂƚŝŽŶƐ ϯ͕Ϯϯϰ ϯ͕ϱϰϲ ϯ͕Ϭϭϯ ϯ͕ϲϱϬ ϰ͕ϬϬϬ ϵ͘ϱϵ ϰ͕ϬϬϬ Ϭ͘ϬϬ ϳϬϬϮ WŽƐƚĂŐĞĂŶĚ&ƌĞŝŐŚƚ ϳϱ ϭϵϯ ϵϵϳ ϰϮϱ ϭ͕ϭϴϮ ϭϳϴ͘ϭϮ ϭ͕ϮϬϲ Ϯ͘Ϭϯ ϳϬϬϯ ĂŶŬĂŶĚƌĞĚŝƚĂƌĚ&ĞĞƐ ϯϯ ϭϴϮ ϭ ϭ͕ϬϬϬ - ;ϭϬϬ͘ϬϬͿ - Ϭ͘ϬϬ ϳϬϬϰ /ŶƐƵƌĂŶĐĞ ϭ͕ϲϵϯ ϭ͕ϱϭϰ ϭ͕ϳϲϱ Ϯ͕Ϯϳϱ ϭ͕ϴϮϬ ;ϮϬ͘ϬϬͿ ϭ͕ϵϭϱ ϱ͘ϮϮ ϳϬϬϵ ŽŶƚƌĂĐƚĞĚ^ĞƌǀŝĐĞƐ ϭϲ͕ϳϴϴ ϭϬ͕ϰϭϳ ϱ͕ϯϲϭ Ϯϯ͕ϬϬϬ ϭϱ͕ϬϬϬ ;ϯϰ͘ϳϴͿ ϭϱ͕ϬϬϬ Ϭ͘ϬϬ ϳϬϭϳ ZĞŶƚƐΘ>ĞĂƐĞƐ ϰϮ͕ϴϮϯ ϰϰ͕Ϭϰϳ - ϱϰ͕ϭϱϬ ϴϬ͕ϬϬϬ ϰϳ͘ϳϰ ϴϬ͕ϬϬϬ Ϭ͘ϬϬ ϳϬϮϮ ^ŽĨƚǁĂƌĞͬ^ĂĂ^^ƵďƐĐƌŝƉƚŝŽŶƐ - - - - ϯ͕ϳϳϰ ϭϬϬ͘ϬϬ ϰ͕ϬϬϬ ϱ͘ϵϵ ϳϮϭϭ 'ĂƐΘ>ƵďĞ ϴϲ ϯϴϵ ϱϯϴ ϯϰϱ ϯϵϬ ϭϯ͘Ϭϰ ϰϬϵ ϰ͘ϴϳ ϳϮϭϮ hŶŝĨŽƌŵůůŽǁĂŶĐĞ - ϭϵϭ ϰϴϬ ϯϬϬ ϭ͕ϬϬϬ Ϯϯϯ͘ϯϯ ϭ͕ϬϬϬ Ϭ͘ϬϬ ϳϮϭϯ ^ĂĨĞƚLJ ƋƵŝƉŵĞŶƚ - - ϵϴϯ ϲϬϬ ϰϱϬ ;Ϯϱ͘ϬϬͿ ϰϱϬ Ϭ͘ϬϬ ϳϮϭϱ KƉĞƌĂƚŝŶŐ^ƵƉƉůŝĞƐ ϮϮ͕ϭϰϮ ϭϮ͕ϯϬϯ Ϯϲ͕ϯϲϮ Ϯϴ͕ϬϬϬ ϯϮ͕ϮϬϬ ϭϱ͘ϬϬ ϯϮ͕ϮϬϬ Ϭ͘ϬϬ ϳϮϭϲ DĂŝŶƚĞŶĂŶĐĞΘZĞƉĂŝƌ ϳϲϲ ϱϯϴ - ϲϮϱ ϱϱϬ ;ϭϮ͘ϬϬͿ ϱϱϬ Ϭ͘ϬϬ ϳϮϭϳ ^ŵĂůůdŽŽůƐΘ ƋƵŝƉŵĞŶƚ ϭ͕Ϯϭϭ ϭ͕ϴϱϴ ϭ͕Ϯϭϰ ϭ͕ϯϬϬ Ϯ͕ϬϬϬ ϱϯ͘ϴϱ Ϯ͕ϬϬϬ Ϭ͘ϬϬ ϳϯϬϬ ĚǀĞƌƚŝƐŝŶŐ ϵϴϬ ϮϲϮ ϯϬϳ ϭ͕ϭϳϱ ϭ͕ϬϬϬ ;ϭϰ͘ϴϵͿ ϭ͕ϬϬϬ Ϭ͘ϬϬ ϳϯϬϭ ^ƵďƐĐƌŝƉƚŝŽŶƐΘƵĞƐ ϲϭϴ ϭϱ ϯ͕ϰϴϬ ϰ͕ϬϬϬ ϭϬϬ ;ϵϳ͘ϱϬͿ ϭϬϬ Ϭ͘ϬϬ ϳϯϬϮ dƌĂǀĞůΘ^ƵďƐŝƐƚĞŶĐĞ ϯϴϮ - ϯϱϱ ϭ͕ϮϱϬ ϭ͕ϲϮϬ Ϯϵ͘ϲϬ ϯϮ ;ϵϴ͘ϬϯͿ ϳϯϬϯ ĚƵĐĂƚŝŽŶΘdƌĂŝŶŝŶŐ ϮϱϬ ϭ͕ϯϵϳ ϰϯϰ ϭ͕ϱϬϬ Ϯ͕ϱϬϬ ϲϲ͘ϲϳ Ϯ͕ϱϬϬ Ϭ͘ϬϬ ϳϯϬϰ ƋƵŝƉŵĞŶƚZĞŶƚ - - - ϮϬϬ - ;ϭϬϬ͘ϬϬͿ - Ϭ͘ϬϬ dŽƚĂůEŽŶͲWĞƌƐŽŶŶĞůŽƐƚƐ͗91,081$ 76,852$ 45,290$ 123,795$ 147,586$ 19.22% 146,362$ -0.83% dŽƚĂů džƉĞŶĚŝƚƵƌĞƐ͗91,081$ 76,852$ 45,290$ 123,795$ 147,586$ 19.22% 146,362$ -0.83% Resolution 2024-033 62 2024 January February March April May June July August September October November December Total Revenue Revenue Account FY24 Budget Adj. in Budget Proposed Revenue Program Registrations $2,045.00 $5,458.00 $2,945.00 $1,125.00 $11,573.00 4342 P&R: Class Registrations (2,000.00) (3,000.00) (5,000.00) Memberships $870.00 $1,160.00 $1,050.00 $650.00 $3,730.00 4343 P&R: Facility Rental (9,180.00) (10,000.00) (19,180.00) Facility Reservations $750.00 $1,350.00 $450.00 $800.00 $3,350.00 4345 P&R: Special Events (19,517.00) (8,000.00) (27,517.00) POS $6,151.00 $3,954.00 $3,795.00 $2,162.00 $16,062.00 (30,697.00) (51,697.00) Gross Revenue $9,816.00 $11,922.00 $8,240.00 $4,737.00 $34,715.00 2023 January February March April May June July August September October November December Total Revenue Program Registrations $205.00 $2,950.00 $845.00 $5.00 $378.00 $3,263.00 $955.00 $630.00 $1,870.00 $1,880.00 $1,065.00 $225.00 $14,271.00 Memberships $610.00 $80.00 $2,120.00 $700.00 $120.00 $150.00 ($460.00)$560.00 $200.00 $660.00 $840.00 $780.00 $6,360.00 Facility Reservations $975.00 $1,200.00 $385.00 $1,000.00 $1,775.00 $525.00 $1,975.00 $475.00 $275.00 $0.00 $75.00 $0.00 $8,660.00 POS $1,202.00 $1,310.00 $1,926.00 $2,135.00 $899.00 $1,709.00 $0.00 $2,036.50 $2,500.00 $2,797.00 $3,058.00 $3,340.00 $22,912.50 Gross Revenue $2,992.00 $5,540.00 $5,276.00 $3,840.00 $3,172.00 $5,647.00 $2,470.00 $3,701.50 $4,845.00 $5,337.00 $5,038.00 $4,345.00 $52,203.50 2023 January February March April May June July August September October November December AVTEC Rental $6,400.00 $7,600.00 $9,600.00 $6,800.00 $4,400.00 $8,400.00 $0.00 $8,715.00 $9,130.00 $9,545.00 $9,960.00 $9,130.00 Expenditure $6,400.00 $14,000.00 $23,600.00 $30,400.00 $34,800.00 $43,200.00 $43,200.00 $51,915.00 $61,045.00 $70,590.00 $80,550.00 $89,680.00 2024 January February March April May June July August September October November December AVTEC Rental $9,960.00 $12,035.00 $12,035.00 $12,450.00 $12,035.00 $8,715.00 $3,045.00 $9,135.00 $12,615.00 $13,050.00 $11,745.00 $10,875.00 Expenditure $9,960.00 $21,995.00 $34,030.00 $46,480.00 $58,515.00 $67,230.00 $70,275.00 $79,410.00 $92,025.00 $105,075.00 $116,820.00 $127,695.00 2025 January February March April May June July August September October November December AVTEC Rental $10,440.00 $12,180.00 $12,615.00 $13,050.00 $12,615.00 $8,715.00 $3,480.00 $9,135.00 $12,615.00 $13,050.00 $11,745.00 $11,745.00 Expenditure $10,440.00 $22,620.00 $35,235.00 $48,285.00 $60,900.00 $69,615.00 $73,095.00 $82,230.00 $94,845.00 $107,895.00 $119,640.00 $131,385.00 2026 January February March April May June AVTEC Rental $10,440.00 $12,180.00 $12,615.00 $13,050.00 $12,615.00 $8,715.00 Expenditure $10,440.00 $22,620.00 $35,235.00 $48,285.00 $60,900.00 $69,615.00 $435 Per Day $435 Per Day $415 Per Day $435 Per Day Sports & Rec Revenues Gross Revenues do not include Race Registration through Run Sign Up AVTEC Rental (Change in Budget) $400 per day $415 Per Day Resolution 2024-033 63 Resolution 2024-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A HORIZONTAL LAYOUT FOR THE PRINTED VERSION OF THE OFFICIAL SEWARD ZONING MAP, WHICH WILL DISPLAY ALL ZONED LANDS WITHIN THE SEWARD CITY LIMITS Documents: x Agenda Statement x Resolution 2024-034 x Attachments: o Horizontal Zoning Map Layout Resolution 2024-034 64 City Council Agenda Statement Meeting Date:June 10, 2024 To:City Council Through:Kat Sorensen, City Manager From:Danny Meuninck, Community Development Director Subject:Resolution 2024-034, Approving a Horizontal Layout for the Printed Version of the Official Seward Zoning Map, Which Will Display All Zoned Lands Within the Seward City Limits Background and justification: Seward City code requires that the official zoning map be adopted by City Council and signed by the City Clerk (SCC 15.01.030(C)). City code 15.01.030(D) also states that “no changes of any nature shall be made to the official maps except in conformity with the procedures set forth in” Title 15, which procedures are the requirements for a public hearing. The City of Seward has an online zoning map and a printed zoning map. The printed version of the zoning map is a vertical layout that focuses primarily on the portion of the city located on the west side of Resurrection Bay. The Seward Marine Industrial Center (SMIC) is placed on the map as an inset graphic. An even smaller inset graphic shows the entire city limits and the other portions of land that are not included in the two main areas of detail. The vertical map layout has been used for some time, since displaying the entire City of Seward limits on a printed map is difficult and results in many of the parcels being reduced to a size that is difficult to see. However, as the printed version of the zoning map is what is included in the Seward Comprehensive Plan, it is essential that the map includes the entire city limits using a uniform scale. Maps that display the entire city limits are necessary to understand the complexities of planning within Seward and how the various zoning districts coincide. The new layout will include a table that displays the Ordinances that have approved Land Use Amendments since 1990. The numbers from the lines on the table are listed on the corresponding parcels where land use amendments have been approved. This new layout of the printed version of the Seward Zoning Map will not change any of the current zoning designations. On April 16, 2024, Community Development held a public work session with the Planning and Zoning Commission to review the new layout for the official land use and zoning map. Resolution 2024-034 65 On May 7, 2024, the Planning and Zoning Commission held a public hearing and approved Resolution 2024-011 recommending the City Council approve the proposed horizontal layout for the official land use and zoning map. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, 3.2.2.2 “Improve the capability of the office of Community Development to develop land use and other maps in Seward.” Strategic Plan: Other:SCC 15.01.030© & 15.01.030(D) Certification of Funds Total amount of funds listed in this legislation: $0 This legislation (9): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ 9 Has no fiscal impact Funds are (9): Budgeted Line item(s): Not budgeted 9 Not applicable Fund Balance Information Affected Fund (9): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review 9 Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation 9 Adopt Resolution Other: Resolution 2024-034 66 Sponsored by: Kat Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2024-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A HORIZONTAL LAYOUT FOR THE PRINTED VERSION OF THE OFFICIAL SEWARD ZONING MAP, WHICH WILL DISPLAY ALL ZONED LANDS WITHIN THE SEWARD CITY LIMITS WHEREAS, according to Seward City Code 15.01.030C, official land use and zoning maps shall bear the adoption date and shall be signed by the City Clerk; and WHEREAS, the City of Seward has two viewing formats for the official land use and zoning map, an online version, and a printed version; and WHEREAS, the current printed version of the official land use and zoning map is displayed in vertical format, does not show the entire city limits, and uses different scales; and WHEREAS, the printed version of the official land use and zoning map is included and referenced in the Seward Comprehensive Plan; and WHEREAS, all land within the city of Seward limits have a designated zoning district, and should be included on the official land use and zoning map; and WHEREAS, the new layout is a horizontal layout, rather than vertical, which includes the entire city limits and uses a uniform scale; and WHEREAS, the proposed printed version of the official land use and zoning map only changes the formatting of the map and does not change any of the zoning designations; and WHEREAS, the new layout will also include a chart listing all of the Ordinances that have approved land use amendments since the year 1990 and lists the corresponding number on the properties where the zoning designations were changed; and WHEREAS, the Planning and Zoning Commission held a work sessions on April 16, 2024 to review the new layout for the official land use and zoning map; and WHEREAS, on May 7, 2024 the Planning and Zoning Commission approved Resolution 2024-011 recommending the City Council approve the proposed horizontal layout for the printed version of the zoning map. Resolution 2024-034 67 CITY OF SEWARD, ALASKA RESOLUTION 2024-034 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,, that: Section 1. The City Council hereby approves a horizontal layout for the printed version of the official Seward Zoning Map. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of June, 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) Resolution 2024-034 68 PH O E N I X R D HEMLOCKAVE PORT AVE CLI F F V I E W P L SEW A R D H W Y JES S E L E E D R LOWELL CANYON RD MILL S T PARK S P L IR O N D R DI M O N D BL V D WASHINGTON ST CAINES ST BARWELL ST ADAMS ST BENSON DR HU LM LN RESURRECTION BLVD MORRIS AVE TH I R D A V E FO U R T H A V E LOW E L L CT SEA LION AVE ASH ST NO R T H S T A R C I R VI S T A A V E OA K S T FOR G E T M E N O T C I R RAVINA ST CH A M B E RL I N RD BA Y V I E W P L AIALIK ST FIR S T MADISON ST MONROE ST DE L P H IN ST D ST VAN BUREN ST A ST JEFFERSON ST BEAR DR B ST CHURCH ST HEMLOCK AVE C ST ASPEN LN OLY MP I A R D COTTONWOOD ST NO R T H W E S T E R N C I R RAILWA Y A V E OL G A S T BA L L A I N E B L V D DA I R YHILL LN PH O E NI X RD AL A M E D A S T FI R S T A V E SE C O N D A V E FI F T H A V E AI R P O R T R D SI X T H A V E SW ETM A N NAV E MUSTANG AVE BLUEFIELD DR SORREL RD JELLISON AVE AL I C E D R JUNIPE R S T LATO U C H E CIR FI R S T A V E ALDER S T LA U R E L S T HA R O L D A V E MA P L E S T PI N E S T BI R C H ST BETTE CATO AVE EV E R GR E E N ST DI EC KG R AE F FRD CR A B A P P L E S T CH I S W E LL ST PA R K A V E PH O E N I X RD BR O W N E L L S T SE C O N D A V E SP R U C E S T COOLIDGE DR DO R A W A Y UNIMA K CIR T D O C K S T EL M S T CE D A R S T AFOG N A K A V E MARATHON DR DUN H A M DR LO W E L L PO IN T RD SEW A R D H W Y W.ASHST DI M ON D BL VD LE I R E R R D PUMP S T A T I ON RD FO U R T H A V E NA S H R D NA S H R D SO R R E L RD 48 29 28 933 49 50 3 6 42 11 39 18 46 41 38 19 11 4 32 3 15 14 12 10 5 6 51 52 54 13 5 11 37 16 17 22 23 25 26 33 34 35 36 44 47 3 24 20 53 55 55 56 57 58 27 27 88 7 40 4348 45 5 3 3 3 3 3 3 3 31 31 30 48 1 2 60 59 61 City of Seward Zoning Map Map produced by Quinn Tracy - City of Seward August 2003 Updated by Alaska Map Company 2005 - 2020 Updated by Soto GIS Consulting Inc. 2024 Official Seward Zoning Map This is to certify that this is the official Seward Zoning Map referred to in Sec. 15.01.030 of Title 15 of the Seward City Code. This zoning map replaces all previous official zoning maps and is intended to incorporate and contain all revisions as enacted by ordinances as of this date. Attest: Kris Peck, City Clerk The graphics on this map were produced from the best available sources. The City of Seward assumes no responsibility for any omissions, inaccuracies, or other errors that may exist. Adopted by the Kenai Peninsula Borough as part of the Borough Comprehensive Plan on Nov. 5, 1985, (Ord. 85-77), amended May 3, 1988 (Ord. 88-10). Adopted by the City of Seward (Ord. 626) on Nov. 6, 1989. Effective Jan. 2, 1990. S. HARBOR ST N. HARBOR ST SEWARDBOATHARBOR RIVERSIDE DR B ST DINAH ST DARRELL ST SH A R O N D R CO T T O N W O O D L N DA V I D A V E BO U N D A R Y A V E NAS H R D k0120.5 Miles 01.530.75 Kilometers Historic District Resource Management Park Institutional Industrial Central Business District Auto Commercial Harbor Commercial Office Residential Urban Residential Multi Family Residential Two Family Residential Single Family Residential Rural Residential City Limits Legend Undeveloped Right-Of-Way N A S H R D 69 CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD HISTORIC PRESERVATION COMMISSION Mary Ann Benoit NAME: STREET ADDRESS MAILING ADDRESS: PQ Box 1507 info@northernlightsstaging.com E-MAIL ADDRESS HOME TELEPHONE LENGTH OF RESIDENCY IN THE SEWARD AREA: 23 years PRESENTLY EMPLOYED AS: Interior Desiger, artist, teacher, Bed and Breakfast owner List any special training, education or background such as grant writing, history, architecture, or archeology, which may help you as a member of the Commission: Interior design, grant writing, research,planning, writing, interpretation with US Forest Service, Rotary. Have you ever been involved in any aspect of historic preservation? If so, briefly describe your involvement: Currently on the Historic Preservation Commission. Oversaw the historic walking tour, sign development, HPC Facebook page I am specifically interested in serving on the Historic Preservation Commission because: I would like to continue the work I have already started and contributed to on HPC. I believe our work in promoting understanding and care for preserving our history makes a difference in the character and quality of life in beward. Have you ever served on a similar commission elsewhere? Yes or No If so, where? current HPC And when? last 4 years If appointed, are you willing to: • Do historic research? • Work on preparing grant applications? • Work on writing historic register nominations? • Attend historic preservation workshops? YES NO YES NO YES NO YES NO Yes to all RECEIVED 5-7-24 SIGNATURE DATE MAY 0 8 2024 OFFICE OF THE CITY CLERK Re-appoint Mary Ann Benoit to the Historic Preservation Commission with a term set to expire in May 2027 70 Re-appoint Dona Walker to the Historic Preservation Commission with a term set to expire in May 2027 71 Ordinance 2024-009 AN ORDINANCE OF THE SEWARD CITY COUNCIL, AMENDING SEWARD CITY CODE 15.10.226 – LAND USES ALLOWED TABLE, PROHIBITING CLUSTER SUBDIVISIONS IN ALL ZONING DISTRICTS Documents: •Agenda Statement •Ordinance 2024-009 •Attachments: None Ordinance 2024-009 72 City Council Agenda Statement Meeting Date: May 28, 2024 To: City Council Through: Kat Sorensen, City Manager From: Danny Meuninck, Community Development Director Subject: Ordinance 2024-009, Amending Seward City Code 15.10.226 – Land Uses Allowed Table, Prohibiting Cluster Subdivisions in all Zoning Districts Background and justification: On April 2, 2024, Community Development held public work sessions with the Planning and Zoning Commission to discuss Planned Unit Developments and to determine if any specific regulations should be incorporated into city code. As part of the discussion, Cluster Subdivisions were brought up since they are a form of a Planned Unit Development. The definition of a cluster subdivision is, “A development design technique that permits a reduction in lot area provided there is no increase in the number of lots permitted under a conventional subdivision or increase in overall density of development by concentrating buildings in specific areas on a site to allow the remaining land to be used for recreation, common open space and preservation of environmentally sensitive areas”. Currently our city code allows cluster subdivisions to be built in single-family, two-family, and multi-family residential zoning districts with an approved conditional use permit. The Planning and Zoning Commission supports the current minimum lot size requirements in city code for each of these zoning districts and does not want to allow lot sizes to be any smaller. There are no Cluster Subdivisions in the city currently. Prohibiting cluster subdivisions would not restrict future developments to be able to set aside land for recreation, common open space and preservation of environmentally sensitive areas, it would simply mean that any such dedications would have to be done according to the current lot size requirements in city code. On May 7, 2024, the Planning and Zoning Commission approved Resolution 2024-010 recommending the City Council approve this amendment to city code. The effect of this legislation would be to prohibit cluster subdivisions in all zoning districts within the City of Seward. Ordinance 2024-009 73 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, 2.2.8 “Continue to review and update the city code.” Vol 1, 3.2.1.1 “Manage land use to facilitate economic development while maintaining the historic, small town character of Seward.” Strategic Plan: Other: SCC 15.01.035(A) & SCC 15.01.035 (B)(1b.) Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Ordinance Other: Ordinance 2024-009 74 Sponsored: Kat Sorensen Introduction: May 28, 2024 Public Hearing: June 10, 2024 Enactment: June 10, 2024 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 AN ORDINANCE OF THE SEWARD CITY COUNCIL, AMENDING SEWARD CITY CODE 15.10.226 – LAND USES ALLOWED TABLE, PROHIBITING CLUSTER SUBDIVISIONS IN ALL ZONING DISTRICTS WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, the Planning and Zoning Commission held a work session on April 2, 2024, to review the use and regulation of Planned Unit Developments in city code; and WHEREAS, during that work session, Cluster Subdivisions were also discussed as they are a type of a Planned Unit Development; and WHEREAS, the definition of a Cluster Subdivision is, “A development design technique that permits a reduction in lot area provided there is no increase in the number of lots permitted under a conventional subdivision or increase in overall density of development by concentrating buildings in specific areas on a site to allow the remaining land to be used for recreation, common open space and preservation of environmentally sensitive areas”; and WHEREAS, Cluster subdivisions are currently allowed in single-family, two-family, and multi-family residential zoning districts with an approved conditional use permit; and WHEREAS, there are no Cluster Subdivisions in the city; and WHEREAS, the Commission voiced that they supported the current lot size requirements in city code for each zoning district, and would not want lot sizes to be any smaller; and WHEREAS, future developments will still be able to set aside land for recreation, common open space and preservation of environmentally sensitive areas as long as the lot sizes meet the development requirements specified for the zoning district in which the land is being developed; and WHEREAS, on May 7, 2024 the Planning and Zoning Commission approved Resolution 2024-010 recommending City Council amend Title 15.10.226, prohibiting cluster subdivisions in all zoning districts on the land uses allowed table. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Ordinance 2024-009 75 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Section 1. Seward City Code Title 15.10.226 is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): TABLE Zoning District Designations The following zoning district abbreviations are provided for information and interpretation: RR = Rural, very low density single-family residential R1 = Single-family, low density residential R2 = Single and two-family, medium density residential R3 = Single, two and multi-family, high density residential UR = Urban residential, a mix of residential uses and low impact home professional offices OR = Office residential AC = Auto and neighborhood oriented, light commercial HC = Harbor commercial CB = Central business district - dense downtown commercial I = Industrial RM = Resource management - partially developable lands subject to floodplains and steep slopes INS = Institutional, public, quasi-public uses P = Parks Table 15.10.226. Land Uses Allowed Key: O – Use Permitted Outright H – Home Occupation C – Use Requires Conditional Use Permit P – Use Requires Administrative Permit Blank – Use Prohibited Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P Accessory building O O O O O O O O O O O O O Ordinance 2024-009 76 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Adult entertainment INTENTIONALLY LEFT BLANK Agency, i.e., travel, insurance, title, real estate, etc. O O O O O Agriculture O Airport and related services O C Amusement or recreation facility O O O Animal shelter O C C Antenna, personal TV, satellite dish O O O O O O O O O O O O Art gallery O O O O O Assemblages, temporary large, i.e., circus, fair P P P P P P P Attraction, permanent major visitor C C C C C Auditorium O O O Auto repair, i.e., mechanic, glass body, upholstery C O Auto service/gas station O O O Auto/RV sales and rentals O O O Boat sales O O O Boat, commercial building/fabrication O O Boat, harbor/marina C C C C C Boat, repair and maintenance O O O C Boat, storage commercial O O O C Bulk material, i.e., concrete, gravel, sand, asphalt C C Business, marine retail sales and service O O O O C Ordinance 2024-009 77 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Business, package liquor O O O Business, retail sales and service O O O O Business, retail sales and service, industrial O Campground, municipal C/P C/P C/P C/P Campground, camper park, private C/P C/P C/P Campground, employee C/P Car/boat wash O O O Cemetery O C O Center, community/civic O O C C Center, mariner's O O O O Center, senior or teen C C C O O C C Child care, licensed center C C O O O C Child care, licensed home O O O O O O O O O Church C C C C C C O O O O Clinic, medical O O O O O Clubs, fraternal/lodges/socia l/ veterans C O O C Cluster subdivision C C C Cluster subdivision INTENTIONALLY LEFT BLANK Commercial Communications tower less than 16 feet diameter or 75 feet in height C C C C C C Commercial Communications tower 16 feet diameter or greater than 75 feet in height C C C Correctional/prison facility C C C C Ordinance 2024-009 78 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Crematory O Docks/wharves, industrial cargo O O C C Dock, passenger O O O C O Drinking establishment, i.e., bar, nightclub, lounge C C C Drive-in facility— Fast food, banking, etc. C C C C C Dwelling, apartment in a commercial building (limited to one unit) O O O O O C Dwelling, apartment in a commercial building (two or more units) O O C C Dwelling, apartment, efficiency or accessory O O O O O O O Dwelling, apartment, studio C C C C C C Dwelling, attached single-family, i.e., townhouse, row C C C C C C C Dwelling, condominium C C C C C C C Dwelling, detached single-family O O O O O O O C C Dwelling, group home O O O O O O C Dwelling, guest house O O C Dwelling, multi- family (3 or more units) C C C C C C C Dwelling, two- family or duplex O O O O O C C Dwelling, watchman or caretaker O C Emergency services, pub/vol; i.e., fire, ambulance, rescue C C C C C C O C O O C O Financial institution, i.e., bank, S&L C O O Ordinance 2024-009 79 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Flea market, open air retail other than occasional C C C Fuels, bulk storage and sales C Golf course O O C Golf driving range O O O O C Greenhouse/nursery —Commercial O O O Grocery, convenience store C C C O O O O Grocery, supermarket, foodmart O O Health club C C O O O Home occupation O O O O O O O O O O Hospital C C Housing, bunkhouse C C C Housing, dormitory O O Housing, nursing, retirement, convalescent C C C Kennel, commercial, musher or fancier INTENTIONALLY LEFT BLANK Laundry, dry cleaning O C O O Library O O O O Livestock, excluding chickens and rabbits P P Livestock, chickens and rabbits P P P P P P P P P Lodging, B&B H/P H/P H/P H/P H/P O/P O/P O/P O/P Lodging, hostel P P P P P P Lodging, hotel, motel, lodge, inn C O C C Lodging, short-term rental H/P H/P H/P H/P H/P P P P P Lumber yard/building supply C O C Ordinance 2024-009 80 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Manufacturing— noxious, heavy C Manufacturing, light fabrication, assembly C C O Merchant, transient O O O O Mobile home park C/P Mobile home, residential, not in park INTENTIONALLY LEFT BLANK Mobile home sales O O Mobile medical unit O O O Mobile vendor P P P P P P P P P P P Mortuary/funeral home O O O Museum C O O O O O Office, boat charter, guide O O O O O C Office, business or professional O O O O O Office, government/quasi- government administration O O O O O O O Office, mobile/temporary on construction site P P P P P P P P P P P P P Office, home, professional O O O O O Parking lot C C O O O O O O O O Personal services, i.e., beauty, shoe, tailor O O O O Planned unit development C C C C C C Playground, public tot lot O O O O O O O O O O O Railroad C C C C Recreation, commercial indoor, i.e., bowling, skating O O O C Ordinance 2024-009 81 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Recreation, outdoor, i.e., miniature golf O C C C Recreation, shooting range C C C Recycling center C C O C Recycling, self- service drop-off point O O O O O O O O Rental, Long-term O O O O O O O O O O C C Repair service, i.e., large appliance C C O Resource extraction, commercial subsurface, i.e., mining C C C Resource extraction, commercial surface, i.e., gravel C C C Resource extraction, commercial timber harvesting C C Restaurant, food service, catering, brew pub O O O O O C Rooming or boarding house O/P O/P O/P O/P Roving Vendor P P P P P P P P P P P Salvage—auto, wrecking, scrap, junkyard C Sawmill or lumbermill C C School, college C C C School, public/private elementary/secondary C C C C C C C C C School, vocational C O O C O C Seafood processing, i.e., canning, rendering C C C C Shop, i.e., welding, sheetmetal, machine, steel fab. C C O Ordinance 2024-009 82 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Shop, i.e., wood, signs, cabinet, upholstery C C O C O Shopping center (mall) C C Solid waste disposal, i.e., baler, transfer, landfill C C C Storage, container P P P P O P Storage, explosives P Storage, outdoor, yard, material/equipment C O O C Storage, self service O O O O Storage, warehouse and distribution O O O C C Studio, radio/television C O O O O C Tanks, aboveground associated with service station C C O Taxidermy O O O O O Terminal, i.e., bus, truck, freight O C O C Terminal, marine/boat passenger O C O O C Theater, concert, movie O O Tool/equipment rental O O Temporary structure P P P P P P P P P P Utility facility, public electric, water, sewer, etc. C C C C C C O O O O O O Vehicle impound lot O O Vending machine repair, storage O O C Veterinary hospital C C C Ordinance 2024-009 83 CITY OF SEWARD, ALASKA ORDINANCE 2024-009 Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA the 10th day of June, 2024. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Kris Peck City Clerk (City Seal) Ordinance 2024-009 84 Harold E. Faust Seward, Alaska May 21, 2024 State of Alaska Office of History and Archaeology Dear People: This letter is in support of Mr. Frank Baker’s efforts to name a mountain located west of Seward, Alaska in memory of his late father, Kenny Baker. Frank has sought to have his father’s prospecting and mining efforts at the eastern base of this mountain remembered for the pioneering action that it was in the 1950s. I have personally hiked to the summit of the mountain in question on two occasions while exploring the area and have seen the metallic memorial sign that Frank placed on that summit. Frank has also commemorated Kenny Baker’s mining and milling site, the King Midas Mine, with signage. Together, Frank and I have flown into the mine site on two occasions, camped there, explored, and taken many photos. I have also hiked to the mine site with a companion, Dano Michaud. We accessed the area by going over the top of nearby Bear Mountain. A sizable number of the local mountaineering and hiking community have been using the name Mount Kenny Baker for a decade or more when referring to this peak. The historic fact of the years of effort that Kenny Baker and his partner put into the mining activities at that difficult to reach location should be recognized by all as significant and certainly seems worthy of a legitimate designation. I am in total support of Frank Baker’s project to affix the name Mount Kenny Baker to this peak in memory and honor of his father and his early activities at this location. Sincerely, Harold Faust, Seward 85 86 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes May 7, 2024 Volume 8, Page CALL TO ORDER The May 7, 2024, regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Carol Griswold. OPENING CEREMONY Chair Griswold led the Pledge of Allegiance to the flag. ROLL CALL There were present: Carol Griswold presiding, and Brenan Hornseth Nathaniel Charbonneau Vanessa Verhey Sean Ulman Rhonda Hubbard Comprising a quorum of the Commission; and Danny Meuninck, Community Development Director Courtney Bringhurst, City Planner Clara Brown, Executive Assistant Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused – Verhey, Ulman Absent – None Vacancies- One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Hornseth) Approval of Agenda and Consent Agenda Griswold requested that Resolution 2024-012 be moved to the top of the public hearing items. Motion as Amended Passed Unanimous The clerk read the following approved consent agenda items: Approval of the April 2, 2024, Planning and Zoning Commission Meeting Minutes 87 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes May 7, 2024 Volume 8, Page SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards – None City Administration Report Community Development Director Danny Meuninck summarized the results from the recent city council meeting that were relevant to the Planning & Zoning Commission. He said the council discussion of the signage of the Mount Marathon hiking trailhead would be continued at the next council meeting. Meuninck announced there would be a workshop at the community library on Thursday to structure a safety action plan. Lastly, Meuninck mentioned the Community Development staff was participating in the Virtual National Planning Conference this week. Other Reports and Announcements – None Presentations Passenger Dock Project and Other Port Improvements by The Seward Company and Alaska Railroad Corporation PUBLIC HEARINGS Resolution 2024-012, of the Planning and Zoning Commission of the City of Seward, Alaska, Granting a Conditional Use Permit to OLV LLC to Construct and Operate a Camper Park on The Point Subdivision Tract A, That Point There of Lying Within the Seward City Limits, Located at 1823 Nash Road; Within an Industrial (I) Zoning District Motion (Charbonneau/Hubbard) Approve Resolution 2024-012 City Planner Courtney Bringhurst referred to a packet that showed the property map of the proposed camper park. A requirement of operating this camper park was obtaining a Conditional Use Permit. Current requirements were recommended for the CUP and access roads would be maintained for emergency vehicles. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion (Charbonneau/Hornseth) Approve Substitute Resolution 2024-012 Provided as a Laydown Fire Chief Clinton Crites discussed emergency access with the commission and he supported the camper park layout as provided in the application. 88 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes May 7, 2024 Volume 8, Page The Substitute Resolution 2024-012 was amended to strike Condition 5: 5. A buffer of at least 10’ shall be maintained along the floodway of Sawmill Creek, where no encroachments or development will be allowed to protect the native vegetation which stabilizes the bank and provides essential fish and wildlife habitat Main Motion as Amended Passed Unanimous Resolution 2024-010, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending the City Council Amend Seward City Code 15.10.226 – Land Uses Allowed Table, Prohibiting Cluster Subdivisions in all Zoning Districts Motion (Charbonneau/Hornseth) Approve Resolution 2024-010 Bringhurst explained what a cluster subdivision entailed and how the commission had previously discussed the negative impacts of a cluster subdivision. Bringhurst said this resolution proposed to amend the land use table for cluster subdivision. She also noted there were no cluster subdivisions in the City of Seward at this time. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Charbonneau said the commission discussed cluster subdivisions during their previous work session and concluded that the commission didn’t want to see the small sized lots in Seward. Resolution 2024-10 was amended to include a new WHEREAS in spot #6 that read: “WHEREAS, currently there are no cluster subdivision in the city; and” Main Motion as Amended Passed Unanimous Resolution 2024-011, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council approval of a horizontal layout for the printed version of the official Seward Zoning Map, which will display all zoned lands within the Seward City limits. Motion (Hubbard/Charbonneau) Approve Resolution 2024-011 Bringhurst clarified the zoning would not be changed, but rather the layout of the map itself. She said it was important to have zoning map that included the entire city limits and was in a horizontal layout. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Charbonneau said he liked the revisions and felt the new map was a vast improvement. 89 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes May 7, 2024 Volume 8, Page The third WHEREAS was amended to include “and uses different scales” so it would read: “WHEREAS, the current printed version of the official land use and zoning map is included and is displayed in vertical format, does not show the entire city limits, and uses different scales; and” The sixth WHEREAS was amended to include “and uses a uniform scale” so it would read: WHEREAS, the new proposed layout is a horizontal layout, rather than vertical, which will include the entire city limits, and uses a uniform scale; and Main Motion as Amended Passed Unanimous UNFINISHED BUSINESS NEW BUSINESS Other New Business Items Reschedule Upcoming Planning & Zoning Meeting Dates The Planning and Zoning Commission approved the following changes to the meeting dates to accommodate the Tuesday elections in 2024: Schedule conflict with Tuesday, August 20, 2024 Work Session Solution: move the Work Session location to the library community room. Schedule conflict with Tuesday, October 1, 2024 Regular Meeting Solution: Shift the P&Z regular meeting in October to Tuesday, October 8, 2024 and the Work Session would be held on Tuesday, October 22. Schedule conflict with Tuesday, November 5, 2024 Regular Meeting Solution: Reschedule to a double-header on Tuesday November 19, 2024 with a Work Session at 5:30 p.m. and the Regular Meeting to follow at 7:00 pm. Discuss Work Session Topics For May 21, 2024 The commission prioritized the following topics for the May 21, 2024 Work Session: Hazard Mitigation P&Z Rules of Procedure Flood Mitigation Generator Use for Transient Vendors INFORMATIONAL ITEMS AND REPORTS Reminder of Meetings 90 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes May 7, 2024 Volume 8, Page Work session on May 21, 2024, at 6:00 p.m. Regular meeting on June 4, 2024, at 7:00 p.m. CITIZEN COMMENTS – None COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS Charbonneau thanked the presenters, city administration, and the public. Hornseth thanked the public for attending and city administration for their hard work. Hubbard said she was new and trying to bring herself up to speed. She appreciated the presentation on the railroad dock project. Griswold thanked Christy Terry and all the presenters for sharing the update on the railroad dock. She also thanked the public, Community Development, the P&Z Commission, the City Clerk and the Deputy City Clerk. Meuninck thanked the commission for their work. He mentioned the two rezones that were recently approved at council meeting marked his first start-to-finish projects as Community Development Director. One of the rezones was changing the Mt. Marathon trailhead from Residential to Park zoning. He felt that type of work was important, and it was rewarding to see the long-term effects. Meuninck said he had been learning a lot in his new position and was looking forward to tackling more issues. Bringhurst thanked the commission for the engagement and support. ADJOURNMENT The meeting was adjourned at 9:00 p.m. _________________________ _________________________________ Jodi Kurtz Carol Griswold Deputy City Clerk Chair (City Seal) 91 1 6/3/2024 9:57 AMCouncil Calendar SuMo TuWe Th Fr Sa 12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 June 2024 SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 July 2024June 2024 May 26 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 7:00pm P&Z Meeting 9 10 11 12 13 14 15 5:30pm CC Work Session (Seward Electric Utility 7:00pm CC Mtg (Council Chambers) 16 17 18 19 20 21 22 6:00pm P&Z Work Session (Council Chambers) 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & Museum (239 23 24 25 26 27 28 29 7:00pm CC Mtg (Chambers) 30 Jul 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 92 2 6/3/2024 9:57 AMCouncil Calendar SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 July 2024 SuMo TuWe Th Fr Sa 1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 August 2024July 2024 Jun 30 Jul 1 2 3 4 5 6 7:00pm P&Z Meeting 4th of July 7 8 9 10 11 12 13 7:00pm CC Mtg (Council Chambers) 14 15 16 17 18 19 20 6:00pm P&Z Work Session (Council Chambers) 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & Museum (239 6th Ave, 21 22 23 24 25 26 27 7:00pm CC Mtg (Chambers) 28 29 30 31 Aug 1 2 3 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 93 3 6/3/2024 9:57 AMCouncil Calendar SuMo TuWe Th Fr Sa 1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 August 2024 SuMo TuWe Th Fr Sa 12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 September 2024August 2024 Jul 28 29 30 31 Aug 1 2 3 4 5 6 7 8 9 10 7:00pm P&Z Meeting 6:00pm HPC WS & Mtg 11 12 13 14 15 16 17 7:00pm CC Mtg (Council Chambers) 18 19 20 21 22 23 24 6:00pm P&Z Work Session (Seward Community Library & Museum (239 6th Ave, Seward, AK 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community Library & Museum (239 6th Ave, 25 26 27 28 29 30 31 7:00pm CC Mtg (Chambers) SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 94