The URL can be used to link to this page

Home My WebLink AboutRES2024-010 CAD Software - FAILEDSponsored by: Sorensen Postponed: February 12, 2024 Failed: July 22, 2024 CITY OF SEWARD, ALASKA RESOLUTION 2024-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TYLER TECHNOLOGIES TO PROVIDE COMPUTER AIDED DISPATCH (CAD) AND REPORT MANAGEMENT SOFTWARE (RMS) TO THE CITY OF SEWARD FOR AN INITIAL COST OF $101,360 AND AN ANNUAL RECURRING COST OF $73,856 AND APPROPRIATING FUNDS. WHEREAS, the current CAD/RMS system does not meet the needs of the police, fire, and other city departments; and WHEREAS, the goal of this project is to increase functionality between police, fire, dispatch and EMS in Seward and on the peninsula; and WHEREAS, the new system will allow the implementation of GPS tracking for city vehicles to increase safety for personnel, and it will allow more control and functionality in large scale emergencies; and WHEREAS, this upgrade will enhance the report taking and writing capabilities of dispatch, police, and fire, and it will help with the reporting requirements for the respective depaitiuents; and WHEREAS, this upgrade will further increase the likelihood of improvement in the city's ISO rating which can lead to better insurance rates for all citizens and business owners; and WHEREAS, the decision to proceed with Tyler Technologies as our CAD/RMS of choice was vetted by police administration, fire administration, and Seward's information and technology director; and WHEREAS, this choice is further reinforced by being the choice for CAD/RMS services for all other Kenai Peninsula 911 centers; and WHEREAS, this purchase will make it possible for Seward's dispatch center to assist other peninsula 911 centers, as well as be assisted by other 911 centers, in the event of catastrophic emergencies; and WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.130 (A) (4) provides for the purchase of electronic data processing software and hardware systems and communications equipment; and CITY OF SEWARD, ALASKA RESOLUTION 2023-010 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter into a contract with Tyler Technologies to provide computer -aided dispatch and report management software to the City of Seward. Section 2. Funding in the amount of $101,360 is hereby transferred and appropriated from the Capital Acquisition Fund 80010-1210-8103 Capital Equipment. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 22t'' day of July, 2024. THE CITY OF SEWARD, ALASKA RESOLUTION FAILED JULY 22, 2024 Sue McClure, Mayor AYES: None NOES: Crites, Calhoon, Finch, Osenga, Wells, Barnwell, McClure ABSENT: None ABSTAIN: None ATTEST: RESOLUTION FAILED JULY 22, 2024 Kris Peck City Clerk (City Seal) City Council Agenda Statement Meeting Date: February 12, 2024 To: City Council Through: Kat Sorensen, City Manager From: Alan Nickell, Chief of Police Subject: Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler Technologies To Provide Computer Aided Dispatch (CAD) And Report Management Software (RMS) To The City Of Seward For An Initial Cost Of $101,360 And An Annual Recurring Cost Of $73,856 And Appropriating Funds. Background and justification For the 2023 CIP list, the council added a request for a change in Computer Aided Dispatch (CAD) and Report Management Software (RMS) for the police dispatch division because the current system is unable to meet all the needs of the city. The goal of the project is to increase functionality between dispatch, police, fire, and EMS services. The new system will allow the implementation of GPS tracking for city vehicles to increase safety for personnel, and it will allow more control and functionality in large scale emergencies. Additionally, this upgrade will enhance the report taking and writing capabilities of dispatch, police, and fire, and it will help with the reporting requirements for the respective departments. This upgrade will further increase the likelihood of improvement in the city's ISO rating which can lead to better insurance rates for all citizens and business owners. After significant research and demonstrations, the decision was made to proceed with Tyler Technologies as our CAD/RMS of choice. This choice is reinforced by this program's ability to meet the needs of the involved departments and is further reinforced by being the choice for CAD/RMS on the entire rest of the Kenai Peninsula 911 centers. This upgrade will allow Seward's dispatch center to be able to communicate with other peninsula 911 centers directly in real-time as well as support one another during catastrophes. The IT director was involved in the selection process along with the chiefs of the police and fire departments. The IT director agrees with the selection of Tyler Technologies. While other CAD/RMS systems were considered and evaluated, in accordance with SCC 6.10.130 (A) (4) the public is best served by pursuing this project as a sole source purchase. It has been noted below that this upgrade is consistent with the comprehensive plan of the city for supporting adequate police services and equipment. However, it is equally fitting this purchase helps maintain an effective public safety communications network in Seward as this will directly impact the dispatch division and their ability to gather information, pass this information to other first responders, and get people the help they need in a timely, accurate fashion. Additionally, the plan speaks to the ability to encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. This purchase will allow us to easily report our statistics whereas we currently cannot do so. Lastly, the comprehensive plan directs us to continuously plan for future police services to ensure the highest level of public safety within the community. The modern era demands powerful software to assist us with all the moving parts of public safety. This CAD/RMS system will keep us current and relevant and able to meet the needs of the community. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.9 Public Safety — Support adequate police services and equipment Strategic Plan: (Page 18) Promote a Safe Community Other: Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ 101,360.00 Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance Yes SMIC Parking Other Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited $ 699,734 Finance Director Signature: Administration Recommendation Adopt Resolution Other: