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Home My WebLink About10082024 Planning & Zoning Work Session PacketPlanning & Zoning Commission Work Session Packet Work Session Tuesday, October 8, 2024 Council Chambers, City Hall 6.• 00 p.m. The City of Seward, Alaska SEWARD PLANNING AND ZONING COMMISSION WORK SESSION AGENDA October 8, 2024 Carol Griswold Chair Term February, 2027 Brenan Hornseth Vice Chair Term February, 2025 Nathaniel Charbonneau Commissioner Tenn February, 2027 Vanessa Verhey Commissioner Term February, 2026 Sean Ulman Commissioner Term February, 2025 Rhonda Hubbard Commissioner Term February, 2025 Clare Sullivan Commissioner Term February, 2026 Daniel Meuninck Community Development Director Courtney Bringhurst City Planner Clara Brown Executive Planning Assistant Kris Peck City Clerk 6:00 p.m. 1) CALL TO ORDER 2) STAFF COMMENTS 3) DISCUSSION ITEMS a. Police Station Site Selection 3 Council Chambers 4) ADJOURNMENT 2 Planning & Zoning I October 8, 2024, Work Session Public Safety Building Needs Assessment & Site Selection I< P 3 MC ITECTS INTEGRUS A COLLABORATION OF YGH & INTEGRUS ARCHITECTURE Project Overview, Process, and History Needs Assessment, Site Selection and Conceptual Design for a new facility or multiple facilities to accommodate Police Department Fire Department and Emergency Medical Services (EMS) Building Department Department of Motor Vehicles • Step 1: Define what we have and what we need • Existing conditions review • Identify existing programmatic, spatial and code deficiencies • Define current and future facility needs per department • Step 2: Identify potential sites • Define site selection criteria/considerations • Identify potential sites • Evaluate sites per criteria • Step 3: Conceptual design and funding options • Program recommendations and general space layouts on recommended site(s) • Engineers estimate for design and construction • Identify potential funding sources 4 Seward Police Department • Seward Police Department Services includes: • Police • Dispatch • DMV • Lost and Found • Animal Control • Primary Future Needs: • Acting as an Emergency Operations Center (EOC) Goal of a new police facility is to improve operational deficiencies, increase ability to provide effective services, increase public access while protecting privacy, increasing secure areas, provide flexibility for the future, and increase the department's ability to recruit and retain employees. Additional considerations: • Locker Rooms / Training • DMV to stay in City Hall • No need for Jail Space • Could develop agreement with Other law enforcement groups (NOAA, AST, NPS, FS) 'LI8_1E 141CC'f5S POLICE DEPARTMENT OF PATRCIL EVIDE1'LCE POLICE ZI 1# edilVIINISTRATION MOTOR vFolpzi.Fs opEit TIOd11S DOME 5UPPORT 5,ERVICES f EKIs.tIrig Co4ilitIon f Curf4..dl1 Need future'Need DETENTION POLICE DEPARTMENT Public Access Zone 940 2,750 2,750 Police Administration Zone 565 1,740 1,740 Department of Motor Vehicles 472 625 635 Patrol 235 1,280 1,430 Evidence 200 910 910 Police Operation Support Servii. 80 3,500 3,500 Detention 1,185 3,750 3,750 Police Dept_ Subtotal 3,677 14,555 14,715 GFactor 35%1,287 5,,0�9j4j 5,150 DEPT POLICE DEPT TOTAL BUILDING AREA ({.F) 4,964 19,649 19,865 SPACE PLANNING SUMMARY - SITE CURRENT NEED FUTURE NEED DEPARTMENT GROUP EXISTING SF SF SF POLICE DEPARTMENT Site Development 800 8,750 8,290 TOTAL SITE AREA (SF) 6 Existing Conditions • Facilities for each department are utilized to their fullest extent possible (including creative workarounds for space limitations and deficiencies) • Police Station's existing facility is far beyond its useful life cycle • Staffing and standards have drastically evolved since 1965 when the facility was built • There is only so much they can do when the facility itself lacks the space and infrastructure to meet modern Police work standards for operations, health and wellness, as well as serving its public -facing services within the building. 7 Existing Conditions Summary of Site Selection Considerations Site Selection Consideration Site Selection Consideration Lot Size Security Lot Configuration Separated from hazardous material storage or transport Vehicular Access facilities (port, railroad, Hwy if applicable) On -site circulation and large vehicle maneuvering Lack of inward or invasive viewshed from neighboring Access Roads (appropriate speeds, proximity to major intersections, sufficient space for vehicles to pull over to let response vehicles pass, etc.) property Secure -area compatibility (space, views, access) Proximity to Concentration of Calls (centrally located) Two driveways or points of ingress/egress Access to Utilities Easy Public Access (visible, convenient) Existing access to ❑r ability to connect Pedestrian Access (connected to existing nonmotorized infrastructure) Redundant system supporting Adjacent Land Use & Zoning Topography & Physical Constraints Allowed/Permitted in Zoning District Outside of Floodplain, free of wetlands and waterbodies Proximity to major trip generators (traffic jams) Outside of tsunami inundation zone Proximity to other community or civic facilities On stable and development -supporting soil Compatible with adjacent land uses Relatively flat topography Ability to mitigate potentially negative impacts 9 Emergency Operations Center Considerations 1 According to FEMA's Emergency Operations Center How-to Guide published in 2022, there are important considerations to consider when placing an EOC. These concerns include flood plains, on seismic hazards such as faults and liquefaction zones, in potential tsunami and storm -surge inundation zones or in high -risk structures, where they may sustain damage during the very incidents they need to respond to. Additionally, FEMA recommends not placing an EOC near high -risk locations, structures or infrastructure elements, including airfields, airports, railroads, high - voltage power lines and pipelines. Other Site Considerations One of the biggest concerns for any police department today is making sure we have the ability to respond quickly to local schools in the event of an active shooter. Coming up, we will look at some identified potential placement sites along with the pros and cons for each location. Sites Considered • Current City Hall & Fire Station Complex • Fort Raymond Facility Remainder (adjacent New Public Works Facility) • Forest Acres Campground • State of Alaska DOT&PF Former Facility • Dieckgraeff Highway Property • UAF Rae Building Property • Additional Properties to be looked at: • Jesse Lee Home Property (City Owned) • Property on NW Corner Benson and Swetmann (Privately Owned) • Property Adjacent to Hospital (Privately Owned) 12 City Hall Pros: 1) In a familiar place. 2) Central location for events downtown like 4th of July. 3) Not near the airport, rail yard, or major power lines. 4) City owned. Cons: 1) Inside tsunami inundation zone. 2) Inside Lowell Creek flood plain. 3) Far away from schools. 4) Old infrastructure with dated water mains which need to be replaced. 5) The city doesn't own the former GCI cabin but would need the space. 6) What do we do with the rest of City Hall? 13 Fort Raymond Facility Remainder Pros: 1) Close to schools. 2) City owned. Cons: 1) Congested area for traffic with kids present. 2) In tsunami inundation zone. 3) Possibly in liquefaction zone. 4) Close to main power lines. 5) Close to rail line. 6) Somewhat close to the airport. 14 Forest Acres Campground Pros. 1) Somewhat close to schools. 2) City owned. Cons: 1) Inside tsunami inundation zone. 2) Close to power lines. 3) Close to railroad. 4) Close to airport. State of Alaska DOT&PF Former Facility Pros: 1) None. Cons: 1) Inside tsunami inundation zone. 2) Likely liquefaction zone. 3) Far from schools other than AVTEC. 4) Possibly not enough space. 5) Ballaine is very busy in the summer months. 6) Not city owned. 7) Potential environmental clean-up. 16 Dieckgraeff Highway Property Pros: 1) City owned. Cons: 1) Too far from everything. 2) In tsunami inundation zone. 3) In flood zone. 4) Close to airport and railroad. 5) Close to powerlines. 17 UAF Rae Building Property Pros: 1) Plenty of Space Cons: 1) In tsunami inundation zone. 2) Possibly in liquefaction zone. 3) Very far from schools. 4) Not city owned. 5) Potentially near fault activity. (May 2022 Landslide) 6) Possibly too small a space. 18 Jesse Lee Home Property Pros: 1) Out of inundation zone. 2) City owned. 3) Not in liquefaction area. 4) Not near airport, railroad, power lines, etc. 5) Close to schools. 6) Not in a flood zone. Cons: 1) Property is involved in a major fuel oil clean-up from the former Jesse Lee Home. 7 o J. '•I- 11 . z 119 • ■ i y r r •• ■ J Property on NW Corner Benson and Swetmann Pros: 1) Close to schools. 2) Out of inundation zone. 3) Not in liquefaction area. 4) Not near airport, railroad, power lines, etc. 5) Not in a flood zone. Cons: 1) Not city owned. 20 Property Adjacent to Hospital Pros: 1) Out of 50ft. tsunami zone. 2) Not as likely to liquify in an earthquake. 3) Not close to power lines, railroad, airport. 4) Good security addition for the hospital. Cons: 1) Small property. 2) Not owned by the city. 3) Far from schools. 4) Adjacency to the hospital could be looked at as a negative in terms of EOC placement as it may be a "high -risk location", and the hospital is otherwise considered critical infrastructure. 5) Property is potentially in the path of Lowell Creek flooding. Cost Estimations • Estimations do not include soft costs (expenses beyond physical construction of the project, including design, permitting, furniture, etc.) • Building Cost Estimates: • Fire Department Facility (Standalone) = $26,447,549 • Police Department Facility (Standalone) = $23,635,519 • Combined Fire & Police Facility = $48,000,000 *Very minor difference in separate vs. combined building expenses. 22 Funding Opportunities • Bonds, bank loans, cash reserves, revenues • State & Federal Grants: • USDA Rural Development • AK Community Development Block Grants • AK Community Assistance Program • FEMA BRIC & HMGP • FEMA Emergency Operation Center Grants Program • USDA Public Works and Economic Adjustment Assistance Program • Homeland Security Grant Program 23 Next Steps • Further Site Review and Selection • Seek and secure funding • 15% Design • Concept Design Development • Code review, diagrammatic floor plans and layouts, site master planning and diagramming, massing studies, aesthetic and material concepts, cost estimation 24